Policies on Leave

8/12/2019 Policies on Leave

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Leave

Benefits


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Entitlement .

Part-time Employees

-VL and SL benefits proportionate to thenumber of work hours rendered

-eg. 4 hours of work 5 days

4 x 5 = 20 hours a week

Entitlement:7.5 days vacation leave7.5 days sick leave


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Officials & Employees covered by

Special Laws Justices of SC, CA and

Sandiganbayan

Judges of RTC, MTC,MCTC, Court of Tax

Appeals and ShariaCourt

Chairman and

Commissioners ofConstitutionalCommissions

Filipino officers andemployees in Foreign

Service Faculty members of

SUCs pursuant toSec. 4 (h) of RA8292 (Higher

EducationModernization Act of1997

Other officials andemployees covered byspecial laws


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Entitlement teachers

Teachers leave - teachers are not entitled to theusual VL and SL but to proportional vacationpay(PVP) of 70 days of summer vacation plus

14 days of Christmas vacation.

Thus , a teacher who rendered continuous

service in a school year without incurringabsences without pay of not more than 1 1/2days is entitled to 84 days of PVP


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Vacation service credits VSC)

- leave credits earned for services rendered by teachers, asauthorized by proper authority, on activities during:

summer, or

Christmas vacation

The VSC is used to offsetabsences of teachers due toillness (DEPED Order No. 53, s. 2003)


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Activities for which service credit may begranted:

o Registration and election days as long as these are mandated

duties;

o Calamity and rehabilitation when schools are used as evacuation

centers;

o Conduct or remedial classes during the summer or Christmas

vacation or outside of regular school days;

o Early opening of the school year;

o School sports competition held outside regular school days;

DepEd Order #53,s. 2003

ervices rendered during


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Activities for which service credit may begranted:

ervices rendered during

o Work done during regular school days if these are inaddition to the normal teaching load

o Conduct of testing activities held outside of school days;and

o Attendance/participation in special DepED projects andactivities which are short-term in duration such as English,

Science and MathMentors

Training, curriculum writingworkshop, planning workshop, etc, if such are held duringthe summer vacation or during weekends ;

o Attendance/Participation in special DEPED activities whichare short term in duration if such are held during summer,holidays or during weekends


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ACTIVITIES NOT ELIGIBLE FOR THE GRANT OF

SERVICE CREDITSo In-service training programs fully funded by the government;

o Assignment to clerical work, such as checking forms and

finishing reports;

o Reassignment of teachers to duty in another bureau of office(detailed in another office;

o Assignment in connection with exhibits at a fair;

o Postponement of a regular teachersvacation; and

o Time spent in travelling to and from station to the place

where services are rendered.

De Ed Order No. 53, s. 2003


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Teachers who are entitled to vacationand sick leave

Those who are designated to perform non-teaching functions; and

Who render the same hours of service as otheremployees


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Transfer teachers

A teacher who transferredto the non-teachingservice or who resigned from government serviceten (10) days before the close of the school year isentitled to proportional vacation pay inasmuch as

his right thereto has already accrued

provided that the service will not be prejudice andprovided further that he fulfills his responsibilities

and obligations


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Entitlement teachers Teachers and other school personnel on the teachers

leave basis who resigned, retired, or separated from theservice through no fault of their own or after January16, 1986 shall be paid the money value of their unusedvacation service credits converted to VL/SL


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VL and SL =30Y/69

Where:30 - No. of days in a mo.

Y - Total no. of teachers servicecredits

69* - 58 days of summer vacation +11 days of Christmas vacation

*84-15(12sat, Sun on summer vacation + 3days[Christmas day, Rizal Day, New Years

Day])


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Conversion of SL/VL tovacation service credits

VL + SL

Y = ------------------ x 69

30


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Other leave benefits of teachers

Indefinite sick leave

of absence shall be

granted to teachers when the nature of the

illness demands a long treatment that will

exceed one year at the least.

Sec 25, RA 4670)

Study Leave

- In addition to the leave

privileges now enjoyed by teachers in thepublic schools, they shall be entitled tostudy leave not exceeding one schoolyear after seven (7) years of (continuous)service with pay. (Section 24, R.A. 4670)


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Employees on extended leave

Entitled to leave benefits but leave

credits earned are:

non-commutative

non-cumulative

CSC Resolution No. 04-0229 dated March 5, 2004


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Sec. 34 of Omnibus Rules on Leave

Tardiness and Undertime are deducted

against vacation leave credits.

One half day is considered tardy if

incurred in the morning and undertime in

the afternoon. Habitually tardymeans10 times in a month for two months in

a semester or 10 times in a month for

two consecutive months in the year

with the following sanctions: ( RuleXVI

1stoffense - Reprimand

2nd

offense - Suspension for one to thirty

days

3rdoffense - Dismissal


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Effects of Undertime/Tardiness on PES

10- 1-3 times

8- 4-6 times 6- 7-10 times

4 -11-15 times

2 more than 15 times


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Policies on Leave of Absence .

Accumulation of Vacation and Sick leave - NOLIMIT. Upon separation from service, anemployee is entitled to the commutationof all

accumulatedvacation/sick leave credits

In case of re-employment, the commutedmoney value shall NOT be refunded.Leave Credits shall start from zero balance


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Options in case of transfer:

1. Transfer of accumulated leave credits to thenew agency

- can be availed of as a matter of right if NOgap in the

service. A gap of 1 month may be allowed provided itis not due to the fault of the employee

- can be exercised within ONEyear

2. Commutation of accumulated

leave credits


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if application for leave of absence

is not acted upon within FIVE

(5) working days

Policies on Leave of Absence

DEEMEDAPPROVED


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Effect of Unauthorized Leave

employee shall not be entitled to receive

salary corresponding to the period ofunauthorized leave of absence, however,the absence shall no longerbe deductedfrom accumulated leave credits

Employee may be DROPPEDfromthe rolls

Policies on Leave of Absence .


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Continuous unauthorized absences formore than 30 WORKINGS DAYS

Dropping from the rolls

The employee is considered on AWOL

He/She may be dropped from the rolls

WITHOUT prior notice

He/She must be notified of his separationfrom service


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Absences incurred is less than 30WORKINGS DAYS

Dropping from the rolls

A written R TURN TO WORK(RTW) order

shall be served to the employee

Failure on his part to to report forwork within the period stated in the

RTW shall be a valid ground todrop him from the rolls


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Absences in excess of accumulated VLand SL shall be without pay

LWOP shall be allowed only if there areno accumulated leave credits except incase of secondment

If sick leave credits were alreadyexhausted, vacation leave credits can beused, but not vice versa.

Leave of Absence without pay


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LWOP not exceeding one (1) year may begranted, however, the employee is

considered automatically separatedfrom service if he/she fails to report afterits expiration

LWOP in excess of one (1) month requires

clearance from the proper head of agency



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An employee who is absent ona day immediately precedingor succeeding a Saturday,Sunday or Holiday, whethercontinuous or not, shall not beconsidered absent on said

days.



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Formula :(Mc 14, s. 1999)

Mo. salary

Salary = Mo. Salary ------------------- x No. of day

Calendar days LWOP

For continuous absences over 10 working days: (MC 24, s. 1999 )

Mo. Salary

Salary = Mo. Salary ----------------- x No. of daysActual No. of LWOP working days


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Effect of VL without pay on the grantof Step Increment

15 days and below

no effect; it will not interrupt thecontinuity of the 3-year service

requirement

More than 15 days

the grant will be delayed for the samenumber of days on LWOP


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Effect of VL without pay on

the grant of Loyalty Award

50 days and below

- no effect; employee shall be

considered as having renderedcontinuous service


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Monetization of Leave Credits

If accumulated vacation leave credits is 15days, an employee may be allowed tomonetize a minimum of ten (10) days

At least five (5) days must be retained

Maximum of 30 days a year


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Effective June 22, 2002, fifty percent of theaccumulated VL/SL may be allowed for valid andjustifiable reasons such as:

a. Health, medical and hospital needs of theemployee and the immediate members of thefamily;

b. Financial aid and assistance brought about by

force majeure such as calamities, typhoons, fire,earthquake and accidents that affect the life, limband property of the employee and his/herimmediate family;

MC 16 s. 2002


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(MC 16, s. 2002)

c. educational needs of the employee and theimmediate members of his/her family;

d. payment of mortgages and loans whichwere entered into for the benefit or whichinured to the benefit of the employee andhis/her immediate family;


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(MC 16, s. 2002)

e. in cases of extreme financial needs of the employeeor his/her immediate family where the presentsources of income are not enough to fulfill basic

needs such as foods, shelter and clothing; and

f. Other analogous cases as may be determined bythe Commission.


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shall be upon the favorable recommendationof the agency head

subject to availability of funds

Formula:

Amount = S x D x CFwhere: S = Salary ; D = No. of Days to be monetized

CF = Constant Factor = .0478087


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Tardiness and undertime are deducted fromvacation leave credits and not from sick leavecredits, unless undertime is for health reasons

The basis for the computation of salary duringleave with pay is the salary an employee iscurrently receiving

An employee with pending case/s is not barredfrom enjoying leave privileges

Other Salient Policies


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Employee shall not be considered absent for thewhole day

Leave credits to be deducted is equal to time

when official working hours start up to thetime the suspension of work is announced

Absence on a regular day for

which suspension of work isannounced


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While an incumbent is on leave, hisposition is not vacant. Only a substituteappointment may be issued during thesaid period

Dismissed employees who were laterexonerated and reinstated are entitled

to the leave credits during the periodthey were out of service.



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Violation of the leave laws, or any

misrepresentation or deception inconnection with an application for leave,shall be a ground for disciplinary action.



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COMPENSATORY SERVICEmay be availed of outside of the regularworking hours, except Sundays, to offsetnon-attendance or undertime during theregular office hours subject to the writtenapproval of the agencys proper official

each government office shall formulate itsown internal rules and regulations.



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NON-MONETARY REMUNERATION

FOR OVERTIME SERVICES

RENDERED (JC No. 4, s. 2004)

Issued pursuant to AO 103 re: Directing the ContinuedAdoption of Austerity Measures in the Government

Covered: NGAs/SUCS/GOCCs/GFIs

Compensatory Time-Offnon-monetary

benefit provided in lieu of overtime pay. The

employee is excused from reporting for workwith full pay and benefits


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Compensatory Overtime Credit (COC)

- accrued number of hours an employee earns as a resultof services rendered beyond regular working hours and those

rendered on Saturdays, Sundays, Holidays or scheduled days

off without the benefit of overtime pay

-Should not be more than 40 hours a month-Balance should not exceed 120 hours

-It shall be considered as official time for purposes of

compliance with compensation rules and computation of

service hours for entitlement to leave credits

-It must be used as time-off within the year these were earned

until the imm ediately suc ceeding year(as amended by JC 2-A, s. 2005)


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Limitation on the Use of COC

- cannot be used to offset undertime/s or tardiness

incurred by the employee during regular working days

- cannot be converted to cash

- will not be added to the regular leave credits- forfeited in case of resignation or separation from the

service


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Computation shall be

made on the basis ofone day VLand one

day SLfor every 24

days of actual service

COMPUTATION OF

LEAVE CREDITS


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Actual Service - refers to the period ofcontinuous service since the appointment

of the official or employee concerned,

including the period or periods covered by

any previously approved leave with pay

COMPUTATION OF

LEAVE CREDITS


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Leave of Absence without pay other than illness will not

be considered as part of actual services rendered

Sick Leave without pay earns leave and is consideredactual service

For purposes of granting leave of absence

or more but less than is considered as half day

or more is counted as one full day

COMPUTATION OF

LEAVE CREDITS


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Absences in excess of of accumulatedleave credits is leave without pay. It

cannot be charged to the vacation andsick leave that will be subsequentlyearned.

Leave credits are earned while onleave with pay

COMPUTATION OF

LEAVE CREDITS


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Employees with irregular work schedule

- the off-duty regardless of whether they fall on

Saturdays, Sundays, or holidays during the period

of the leave, are to be excluded in the

computation of the vacation and sick leave

COMPUTATION OF

LEAVE CREDITS


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Employees Observing Flexible Working Hours

If an employee renders less than eight (8) hours of

work per day but nevertheless completed the 40 hours

of work in a week, only the minimum number of

hours required to be served for a day but which was

not served will be deducted from the leave credits.

Any absence incurred will be charged in proportion to

the number of hours required for a days work

COMPUTATION OF

LEAVE CREDITS


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TERMINAL LEAVE

COMPUTATION

TLB= S x D x CFTLB- terminal leave

benefits

S - highest monthlysalary receivedD - no. of accumulated

VL/SL creditsCF - constant factor of

.0478087

CF derived asfollows:

365 days in a year

104 Sat & Sun in ayear

10 legal holidays ina year

12 mos in a year


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Policies on Leave

Documents

Transcript of Policies on Leave