Policies! Procedure

s! Paperwork

!

LockoutsO You always document a lockoutO In order for someone to get charged

for a lockout it has to be documented

O Lockout logs should be completed after the lockout has happened, if you choose to wait till morning, don’t forget to do it

DutyO When your Monday

thru Friday duty is over at 8am, best practice is to un-forward/unclick the duty phone at 8am

O Planning Programs while on duty

Dance DutyO Weekend: RA and a

back up RAO Weekday: All

Buildings RA staffO During duty RA

must be constantly walking around building in only your building

Training Modules:Duty Module

Duty ConflictsO It is okay for another RA to hold the

Duty phone for a couple hours if an RA becomes unavailable, however you must inform the GHC on Call about the duty switch and inform them when you have taken back the duty phone

RoundsO Average round time will vary

depending on the size of your building/s , how many residents you interact with, and if you run across any policy violations, you should block off about an hour to an hour and a half for rounds

O It is important to include observations for both your building and your buddy building

Duty Logs O Duty logs should be detailed enough

to inform the GHCs and the ADs what is happening in the building

O For more detailed information fill out a SEAN or an IR depending on what information it involves

ReimbursementO Anytime you plan on spending

money for programs have to tell your GHC AND get your GHC’s approval

O What if there is no receipt for reimbursements?

Training ModuleAdministrative Paperwork

Time CommitmentO Balancing RA responsibilities and

academicsO Advice from a fellow RA

ProceduresO Confiscating Items: An RA NEVER

confiscates an item and NEVER touches a prohibited item, ONLY

Campus Safety confiscatesO All vandalism requires an IR, even you

do not know who did itO Cleaning up broken glass is dependent

upon your comfort level

Student Handbook: ResEd and Housing PolicyConfiscation of Property

ProceduresO Fire Safety Procedures:

O Your safety is priority number 1! Exit the building immediately!

O While exiting the building knock on residents doors along your exit path

O If the emergency bag is accessible grab the bag as you exit the building

O Call Campus SafetyO After you have contacted campus

safety call the On-Call GHC

RA Staff ManualPG: 80Fire Safety Procedures

Fire Evacuation Location

O Berkus House: west island at Alumni CircleO Bell Young: front entrance or move to the courtyard between Wylie and HameetmanO Braun Hall: front lawn (secondary is to move to the Stewie Beach lawn/Anderson Field)O Chilcott Hall: south lawn between Chilcott and Haines (secondary is to move to the front of

Weingart)O Erdman Hall: front lawn (secondary is to move to the Booth lawn)O Haines Hall: front lawn (secondary is to move to the Booth lawn)O Newcomb Hall: front lawn (secondary is to move to the Booth lawn)O E. Norris Hall: north and south parking lots (secondary point is likely to merge both groups

into the north parking lot)O Pauley Hall: front parking lot (secondary is to move to the Stewie beach lawn/Anderson

Field)O Rangeview Hall: street on the west side of the building (secondary is to join groups at

Stewie beach/Anderson Field)O Stearns Hall: lower Stearns parking lot (secondary is to move to the upper Stearns parking

lot)O Stewart-Cleland Hall: front lawn (secondary is to move to Anderson Field)O Wylie Hall: west (HSC) side courtyard O SAE House (4909 Rangeview): the area in back of the building (secondary in the street

near Rangeview Hall)O 1480 Campus Road (Theme House): front yard.  Move to a central location on campus as

soon as it is practical to do so Disaster Preparedness Module

ProceduresO Alcohol PolicyO Section A: Occidental Expectations of BehaviorO Occidental College recognizes that alcohol can be consumed in a responsible and legal manner and has identified expectations

of behavior that support the safe and legal consumption of alcohol. Any student who consumes alcohol retains responsibility for any violation of the College’s Code of Student Conduct. The Dean of Students Office is responsible for the clarification, interpretation and implementation of the alcohol policy.

O Under Age Students: Students under the age of 21 may not possess or consume alcohol. A state of intoxication implies consumption. 

O Behavior: Behavior that results from the use of alcohol may not disrupt the community of the residence halls, campus or surrounding environment. Students of legal age who use alcohol must do so in a way that does not compromise the rights and safety of others.

O Dry Residence Halls: Alcohol may not be possessed or consumed, regardless of a student’s age, at any time in the following buildings -  Newcomb Hall, Pauley Hall, Stewart-Cleland (Stewie) Hall, Braun Hall, and Chilcott Hall.

O Possession of Alcohol: Alcohol, including open containers, is not permitted in any common area of the residence halls. Possession of open containers, including empty bottles used as decoration, by anyone under the age of 21 is prohibited. Students of age who are not living in dry residence halls may store alcohol in their room.

O Irresponsible Use of Alcohol: Organized drinking games or items used for the purpose of quick or mass consumption of alcohol are prohibited. Public intoxication and events where there is pressure or an expectation to consume excessive amounts of alcohol are prohibited.

O Providing of Alcohol: Providing alcohol to underage individuals is prohibited. Hosts are responsible for their guests’ alcohol consumption. 

O Serving Alcohol: Any student-sponsored event where alcohol is being served must follow Office of Student Life protocol (see Campus Events Coordinated by Students Policy). Serving alcohol to intoxicated persons or underage students is prohibited. Bulk containers, kegs, or any alcohol dispensing-device requiring a tap are not permitted on campus with the exception of a registered event with a licensed bartender present.

O Sale of Alcoholic Beverages: The unlicensed sale of alcoholic beverages is prohibited. This includes the selling of tickets to events where alcoholic beverages are provided, charging admission or accepting donations for any activity involving alcohol. Also, a student organization may not use College funds to purchase or provide alcohol at its social events, either on or off campus.

O Driving under the influence: Operating a vehicle under the influence of alcohol is prohibited.O Off-Campus: Students who demonstrate that they are unable or unwilling to abide by College policy, federal, state, or city laws

and ordinances, in addition to risking arrest, are subject to disciplinary action from the College. RA Staff manual:Pg 74Alcohol Violations

http://www.oxy.edu/student-handbook/general-college-policies/alcohol-other-drugs-policy

Handling EmergenciesO Call the GHC-on-CallO Every time Campus Safety is called

the GHC on duty should also be called

Health and Safety Checks

O Policy Violations do need to be documented

O All personal engagements should be included on your Google calendar

O It is important to keep the calendar updated and you share it with your GHC and your AD

O If you need assistance working with Google Calendar ask you GHC

RA Staff Manual PG: 55Google Calendar