Po a Procedure

7/31/2019 Po a Procedure

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JAA Production Organisation Approval Procedures following EASA signature of Cyprus

Arrangements

Note: this revision will be taken up in the next publication of A&GM, Section 3, Part 2

JOINT AVIATION AUTHORITIES

Production Organisation Approval (POA)

Procedures following EASA signature ofCyprus Arrangements

Issue 2


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ISSUE DATE REASON FOR REVISION

1 01.10.05 Initial publication

2 26.05.06 Re-issuance of the procedure to permit standardisation when a

Production Organisation Approval has been issued by a NAA under

a JAR/Part 21, Subpart G -Production Organisation Approval


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CONTENTS

1 Objective

2 Principles

3 Standardisation

4 Application Process

5 Issue of Certificate

6 Publication

Annex A EASA Internal Working Procedure Production Organisation Approval

Annex B Standardisation procedures concerning approvals issued under JAR/PART 21, Subpart G


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1 Objective

This procedure provides specific JAA features, in addition to the EASA POA Procedures established in

accordance with the EASA Management Board procedures for certification of organisations, to implement the

principles of Cyprus Arrangements, signed by EASA on 25 November 2003.

2 Principles

The EASA POA Procedures apply fully (as contained in Annex A), except for the points described below.

A certificate issued by the standardised Competent Authority of a non EU JAA Member State in accordance with

these procedures will establish demonstration of capability of the production organisation in accordance with

Regulation (EC) 1702/2003, article 4.2. In this case, EASA will not issue its own certificate.

A certificate issued by EASA or by a Competent Authority of an EU JAA Member State shall be automatically

accepted by the Competent Authority of non EU JAA Member State as a means to demonstrate the capability of

the production organisation in accordance with JAR-21.

3 Standardisation

Responsible parties must be accredited in accordance with the decision of the EASA Management Board on

guidelines for the allocation of certification tasks to NAAs or qualified entities. POA standardisation obtained

under previous JAA POA standardisation procedures is considered as meeting the criteria for initial accreditation.

The applicable procedures for the standardisation regarding approvals issued under JAR/PART 21 Subpart G by a

non-EASA/JAA member are those contained in Annex B.

POA Standardisations obtained under previous JAA POA Standardisation procedures are considered still valid.

4 Application process

A POA application from a non EU JAA applicant shall be sent to its National Aviation Authority (NAA). If this

Authority is not standardised, it may transmit the application to EASA, which will issue an EASA POA in

accordance with its procedures.

5 Issue of Certificate

A POA certificate is issued:

- by the competent authority of the EU Member States, for EU Member States applicants;

- by EASA for applications conducted under EASA responsibility;

- by the standardised Competent Authority of a non-EU JAA Member State, for non EU JAA applicants.

6 Publication

The list of POA will be published on the EASA and JAA website.


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Annex A EASA Internal Working Procedure Production Organisation Approval

The EASA Internal Working Procedure Production Organisation Approval (POAP), EASA Certification Directorate

Exposition, Part 3, Subpart 3 may be downloaded from the EASA website at

http://www.easa.eu.int/home/cert_workingprocedures_en.html


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Annex B Standardisation procedures regarding approvals issued by non EASA-JAA members under

JAR/Part 21, Subpart G

0.1 TABLE OF CONTENTS

Chapter 0 Contents, Definitions & Abbreviations

0.1 Table of contents

0.2 Amendments

0.3 Definitions & Abbreviations

Chapter 1 Foreword/Introduction

1.1 Foreword

1.2 Introduction

Chapter 2 JAA Organisation for POA Activities

2.1 JAA Production Structure - comprises

2.2 JAA Production Structure - functions2.3 JAA Focal Point for Airworthiness

2.4 POA Standardisation Teams

2.5 Interface with NAA POA Structure

2.6 Fees & Charges

Chapter 3 JAR-21 POA Principles

3.1 Policy & Objectives

3.2 Standardisation

3.3 Changes

3.4 Findings

Appendix 1 POA Standardisation Teams

Appendix 2 EASA POA Standardisation Form (EASA Form 57)


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0.2 AMENDMENTS TO DOCUMENT

Amendments to the document will be issued from time to time by the JAA on behalf of the JAA National

Aviation Authorities.

Such amendments will be subjected to a consultation process involving the JAA National Aviation

Authorities and European Industry Associations.

Amendments will be identified by vertical lines in the right hand margin of the affected pages except in

the case of the example forms and letters Appendices. Amendments to such example documents will,

only where practical, be identified by vertical right hand margin lines.

0.3 DEFINITIONS AND ABBREVIATIONS

0.3.1 Definitions for the purpose of this document:

Applicant

Means a person or an organisation applying for a Part-21 Subpart G Production Organisation

Approval under these procedures.

National Aviation Authority

Means any Aviation Authority which is a current signatory to The Arrangements Document and

entitled arrangements concerning the development, the acceptance and the implementation of

Joint Aviation Requirements.

The Aviation Authorities that have signed the Arrangement Document are listed in the JAA

Directory (current issue).

JAA Committee

Means the Committee specified in The Arrangements Document composed of one member from

each National Aviation Authority and being responsible for the administrative and technicalimplementation of The Arrangements.

JAA Focal Point for Airworthiness

Means the person within CJAA being responsible for airworthiness matters of JAR/Part 21.

Production Organisation Approval Team (POAT)

Means the Authority team who investigate an applicant for Approval to Part-21 Subpart G.

Production Organisation Approval Standardisation Team (POAST)

Means a Team reporting to the JAA Focal Point for Airworthiness, drawn from a pool ofproduction experts seconded from National Aviation Authorities, and being responsible for

assessing the POA standard achieved in a particular JAA country and providing timely advice

and guidance to the National Aviation Authority as necessary.

Team

May mean an individual person acting alone or a group of persons acting together when used in

the context of POAT, or a minimum of two persons acting together when used in the context of

POAST.


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0.3.2 Abbreviations for the purpose of this document:

AMC&GM Acceptable Means of Compliance & Guidance Material

AD Airworthiness Directive

EB Executive Board of JAA

JAA Joint Aviation Authorities

JAAC JAA Committee

JAA PS JAA Production Structure

JAR Joint Aviation Requirements

NAA JAA National Aviation Authority

NPA Notice of Proposed Amendment to JARs

POA Production Organisation Approval to Part-21, Subpart G

POAST Production Organisation Approval Standardisation Team

POAT Production Organisation Approval Team

POATL Production Organisation Approval Team Leader

POE Production Organisation Exposition


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CHAPTER 1: FOREWORD/INTRODUCTION

1.1 FOREWORD

This document explains the standardisation process for Part 21 Subpart G Production Organisation

Approvals issued by JAA member non EU member state NAAs.

1.2. INTRODUCTION

1.2.1. The European National Aviation Authorities have signed an Arrangements Document which

commits the said Authorities to co-operate in all aspects related to the safety of aircraft, in

particular its design, manufacture, continued airworthiness, maintenance, and operation, to

ensure that a consistent level of safety is achieved throughout the Member Countries, to avoid

duplication of work between the Authorities and to facilitate exchange of products, services and

persons not only between the Authorities, but also between the Authorities and others. The

Arrangements Document states, among other things, that the Authorities will:

participate in the definition of procedures enabling the technical findings to be made only

once in a way satisfactory to all Authorities

accept these procedures and use them exclusively when checking compliance with

JARs/Implementing Rules

use their best endeavours to provide experts within the JAA teams

make without undue delay the legal findings without further national technical work for

those products, services, organisations or persons which have been found to comply

with the JAR/Implementing Rules

1.2.2 This document has been developed to describe the procedures for the standardisation regarding

approval issued according to Amendment 6 or later of JAR 21 Subpart G which directly refers toPart 21 Subpart G - Production Organisation Approval.

1.2.3 Privileges granted to the Production Organisation Approval holder enable him to make release

certification on EASA Form 1 and to obtain Certificates of Airworthiness without further showing.

It is intended that these certifications will be recognised as valid and acceptable to all JAA

NAAs when the NAA as defined in Part 21.1(a) has issued a production organisation approval

meeting Part 21A.135.


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CHAPTER 2: JAA ORGANISATION FOR POA ACTIVITIES

2.1 The JAA Production Structure comprises:-

the JAA Focal point for Airworthiness

the Production Organisation Approval Standardisation Teams

2.2 The JAA Production Structure point of contact is the JAA Focal Point for Airworthiness. In respect of

POA, its functions are:-

to direct the Standardisation process

to develop JAA POA procedures, policies, requirements, ACJs, and guidelines for NAA

organisations to implement and monitor POA

to develop as necessary, when shortfalls in regulations and/or procedures are identified,

practical interim arrangements until formal regulations and/or procedures can be developed and

promulgated

to monitor the NAA implementation of POA procedures, related policies and the interpretation of

Part 21 Subpart G, in particular by co-ordinating and supporting the consistency of the

Standardisation process during initial investigation and continued surveillance

to arrange to inform the interested parties, when an approval has been issued or cancelled by

one NAA in accordance with IR Part 21 Section B

to promulgate a list of Part 21 Subpart G POA approvals issued by NAAs

to liaise with EASA on POA subjects

2.3 JAA Focal Point for Airworthiness

The JAA Focal Point for Airworthiness reports to the JAA Chief Executive and his/her

responsibilities in respect of POA will include:

to coordinate and manage the Standardisation Team activities as appropriate, in order to ensure

consistent NAA implementation of POA procedures, related policies and the interpretation of

Part 21 Subpart G.

arrange to inform the interested part ies, when an approval has been issued / renewed /

changed / restricted / revoked or terminated by an NAA in accordance with Part 21 Section A -

Subpart G and Section B - Subpart G

to act as the JAA focal point and to work accordingly with JAA NAAs, EASA, other

Authorities, Industry, international organisations etc.

to provide advice and guidance to interested parties on approved JAA Implementation

Procedures and on JAR-21 requirements in the relevant field

to liaise with EASA on POA subjects

2.4 Production Organisation Approval Standardisation Teams.

POA Standardisation activities within the JAA system are performed in close collaboration with the

European Aviation Safety Agency in order to maintain standards which are comparable and acceptable

for both parties.


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Each Standardisation Team comprises NAA personnel who are capable of performing Standardisation

functions (see Appendix 1).

A POA Standardisation Team, in respect of POA, has the following tasks:-

to review NAA structure(s) for POA activities based on examination of documented organisation and

procedures, and visit(s)

to advise and assist NAA in respect of their organisation and procedures for POA

to report on their findings to the JAA Focal Point for Airworthiness and make appropriate

Standardisation recommendations

to help in identifying any need for regulatory changes

to assess each NAAs POA investigation practices and procedures and the resulting standard of

approved organisations.

2.5 Interface with NAA POA Structure

Each NAA is responsible for the conduct of POA investigation and surveillance of applicants who are

located in its own country.

The investigation of applications for POA will be conducted by the Non EU/EASA JAA member NAA

following the EU Regulation Part 21 Section B procedures. POA Standardisation Team investigations will

be based on those Part 21 Section B procedures.

Each NAA should define, for the JAA Production Structure for POA, details of its organisation methods

and associated responsibilities and names of its senior staff. The interface with the JAA and any other

NAAs on production matters should be defined.

Each NAA should appoint a national POA Co-ordinator to act as a focal point to facilitate co-ordinationwith the JAA Focal Point for Airworthiness. The JAA Production Structure for POA will sometimes make

requests to the NAA for corrective action as a result of Standardisation activities. The NAA shall

respond positively to all such reasonable requests.

2.6 Fees and charges

The applicant will be charged by its NAA in accordance with its national regulations and practice.

In addition to the costs related to activities in this document, these charges will include the recoverable

costs related to the participation in meeting internally in the JAA as necessary for consistent conduct of

the approval procedure.

The Standardisation Team costs will be recovered as determined by the JAA.


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CHAPTER 3: JAR-21 PRODUCTION ORGANISATION APPROVAL PRINCIPLES

3.1 Policy and Objectives

3.1.1 JAA Production policy is to provide regulations related to production activities for products, parts

and appliances. In order to accommodate the European Regulations applicable to most EU and

JAA member states the JAA did adopt through JAR 21 Amendment 6 the EU regulation Part

21A Section Subpart G - Production Organisation Approval. Consequently the Non EU member

state NAA should follow the same procedures for issuing POAs when Part 21 Section A

Subpart G requirements have been met. This implies the Part 21 Section B Subpart A and G

procedures should be followed by those NAAs.

3.1.2 To meet their ICAO airworthiness responsibilities and to issue a Certificate of Airworthiness for

an individual aircraft in a practical and efficient way the NAAs use a system of approval of the

production organisation. Such approvals, together with continued surveillance provide NAAs with

the necessary confidence in technical standards. Consistent standards of these approvals will

also enable European harmonisation to take place.

3.1.3 Mutual recognition is based upon being satisfied with the following elements:-

the use of a common requirement, in this case Part 21 Subpart G and its associated

AMC&GM material.

the understanding that all Part 21 Subpart G Approvals have been granted using the

procedures defined in Part 21 Section B Subpart G and the JAA Standardisation process as

defined in this Subpart 7.

3.2 Standardisation

3.2.1 Standardisation is necessary for mutual recognition of POAs granted by the various NAAs of

the non-EASA JAA member States. Mutually acceptable POAs are identified in a list, issued

by the JAA.

3.2.2 In order to promote a common JAA culture, Part-21 POA training sessions will be offered by the

JAA Training Office.

3.2.3 Standardisation also comprises a variety of checks of which the purpose is to establish that

each NAA uses the same common agreed standards when granting Production Organisation

Approvals.

For each individual NAA, the actual standardisation checks consist of two parts, the Initial

Standardisation, and the reassessment of the standards in a periodic basis.

3.2.4 The Initial Standardisation takes place in two phases:

* First phase is an assessment of the NAAs organisation and procedures for POA

implementation. During this first phase, a POA Standardisation Teams will first examine

the NAAs documented submission and, when satisfied, visit the NAA to confirm that the

documented organisation and procedures are actually in place.* Second phase involves a POAST attending actual investigation of a sample of applicants

for Production Organisation Approval. In this way, the POAST can give advice and

support to the NAA, but still confirm that the documented organisation and procedures

operate effectively and also examine the actual standard of investigation that is

achieved.

Note: Mutual recognition of POAs granted by a NAA will only be awarded at or after the time

of satisfactory completion of the standardisation process for that particular NAA.

When an NAA has established an organisation for POA activities, with documented procedures,

staff, and organisation structure, the standardisation process will proceed as follows:


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1. PHASE 1:

1.1 Each NAA will establish an organisation for POA activities, with documented

procedures, staff, and organisation structure.

1.2. Each NAA will provide, to the JAA Production Structure, details of its organisation

documented by 1.1, and an application for the Initial Standardisation.

Note: At this time, the NAA should have adopted JAR 21 amendment 6 or later/

Part 21 as National Code.

1.3. The JAA Production Structure will request a POAST to review the documented

organisation and procedures provided in accordance with 1.2 and request any required

clarification or changes (see appendix 1).

1.4. When satisfied with the documented organisation and procedures, the JAA Production

Structure will arrange a POAST visit to review the NAA structure for POA investigation.

This review will be based on examination of the documented organisation and

procedures, custom and practices for POA investigation with those NAA staff directly

involved. The investigation will be performed and documented by means of the EASA

Form 57 Section 1, 2, 3, 6, 7 and 8 (see appendix 2).

2. PHASE 2:

Subsequently, for each particular NAA, a POA Standardisation Team will also attend a

selected sample of NAA investigations, to monitor its production organisation approval

standards. The size of the sample should reflect the extent and variety of POA activity

undertaken by the NAA. For each of the selected investigations, the POAST may

choose to attend the complete investigation process or only selected key points (see

appendix 1).

Note: At the discretion of the JAA Production Structure, Phase 2 Standardisation

may be split into two parts, one part for product manufacturers and a separate

part for part/appliance manufacturers.

This may be necessary if the sample initially offered for Standardisation

purposes is not adequately representative of the types of POA that are likely to

be issued by the NAA. Typical situations are:-

a) The NAA has only received application from product manufacturers, but

expects applications from part/appliance manufacturers at a later date

(possible due to staggered implementation dates).

b) The NAA operates different procedures/processes for product

manufacturers from those of part/appliance manufacturers.

This provision is not intended as a means of incremental satisfaction of the

Standardisation process, e.g. Phase 2 Standardisation of NAA

procedures/processes for product manufacturers can only commence if anadequate sample of applicants for product manufacturing approval is available.

However, until the full sample is satisfactorily completed, only those kind of

POAs (products or part and assemblies) assessed and granted under POAST

observation will be eligible for inclusion in the JAA register.

When under the provisions of 1.2 above the Initial Standardisation of the NAA by POAST

can only be performed when JAR 21 Amendment 6 or later has been adopted by this

NAA.


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3.2.5 PHASE 3: Maintenance of Standards

Following the standardisation process, a monitoring of the NAAs by POAST on a periodic basis

is considered necessary to ensure the maintenance of the standards. This maintenance of the

standards is necessary also for mutual recognition of POAs granted by the various NAAs. The

maximum re-assessment period should not exceed 2 years and may be reduced according to

the results of the Standardisation activity.

Objective of this phase is twofold:

1. A verification of the NAAs organisation and procedures for POA implementation. During

this phase, a POA Standardisation Team will confirm that the current NAA organisation

and procedures are still in compliance with JAR 21 Amendment 6 or later and these

JPOAPs, and changes are dealt in accordance with 3.3.

2. A verification of the NAA activity related to investigation/surveillance of POA

applicant/holders. This includes visits to a sample of approved organisations to verify

compliance with specific issues.

Results from this monitoring will be brought to attention of the JAA Production Structure, which

will use them to give advice and support to the NAA and to obtain the necessary feedback to

improve the regulatory aspects of the POA system.

3.3 Changes

3.3.1 Changes in the NAAs

1. Standardisation is based on the assessment of the NAAs organisation and procedures

and their implementation and suitability. Consequently, a significant change in one or

several of these circumstances may need a reassessment to maintain the validity of the

standardisation process. Therefore an NAA must notify to the JAA Production Structure

any significant change in:

- Documentation and/or national procedures for POA.

- National organisation for POA.- The kind of approvals to be granted.

2. The NAA must also provide any further explanation/information requested by the JAA

Production Structure.

3. The JAA Production Structure will, if necessary, request a POAST to review the

documented organisation and procedures provided in accordance with 1 and request

any required clarification or changes. Necessary additional actions, if any, will be

decided by the JAA PS.

3.3.2 Changes in JAA requirements and procedures.

If a significant change in the JAA requirements or procedures for POA takes place, JAA

Production Structure will decide if a new assessment/monitoring of the NAAs is necessary. If

this is the case, JAA Production Structure should prepare a plan to review/visit the affectedNAAs, and these NAAs should be informed.

3.4 Findings

3.4.1 POAST findings on conformity to this Procedure Document and to Part 21 Subpart G will be fed

back to the NAA and the JAA production structure.

3.4.2 The NAA should respond in a positive manner to POAST findings and make any recommended

changes in its interpretation of Subpart G, its procedures or its organisation.


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APPENDIX 1

POA STANDARDISATION TEAMS

1. Purpose

The purpose of the standardisation process, of which the POA Standardisation Teams (POAST's) are an

important part, is to ensure consistent approval standards are achieved by each NAA and across all JAA

NAA members. The Production Structure and POA Standardisation Teams will help and advise NAAs to

achieve this, such that mutual recognition between JAA-NAAs is justified.

2. Composition of the POA Standardisation Teams

2.1 During POA Standardisation first phase, a POAST will normally be composed of three members

(one of whom being nominated team leader). The Production Co-ordinator may reduce the Team

to two experienced members in cases where the task is of low complexity and size.

2.2 During POA Standardisation second phase, a POAST will comprise a minimum of two members

(one whom being nominated as a rapporteur/spokesman.) At least one of these two persons

must have belonged to the first phase POAST.

2.3 During POA Standardisation third phase, a POAST will comprise a minimum of two members

(one whom being nominated as a rapporteur/spokesman.)

2.4 POAST can be attended by observers coming from:

a) JAA full members for training purposes, in accordance with Chapter 4.3 of these

JPOAPs.

b) JAA candidate members.

c) [Reserved]

subject to the following conditions:

1) The specific agreement of the subject NAA (who will also obtain any necessary consent

from the visited organisations) must be obtained.

2) Each Team should not be attended by more than one observer.

3) Presence of the observers must not interfere with the standardisation task.

4) The attendance of the observers must not add to the cost of subjects NAAs or the

visited organisations.

Priority of attendees will be decided by the JAA Production Structure.

2.5 All POAST members are nominated for a period of up to 3 years. They may be re-nominated for

further periods of 3 years. The JAA Production Structure should aim to maintain continuity with

the individual POAST members.

3. Appointment of POAST members

Each NAA is entitled to nominate POAST members. A pool of NAA nominees will be formed from which

POA standardisation Teams will be assembled as required by the JAA Production Structure. Members of

the pool must be acceptable to the JAA Production Structure and will be expected to have adequate

knowledge in the field of POA and the experience to cope with the problems raised by the various NAA

POA Teams.

Members will be rotated through the POA Standardisation Teams to provide knowledge-sharing and to

avoid heavy long-term commitment of individual members.

4 Financing


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The POAST costs will be recovered as decided by the JAA in conjunction with the NAAs providing

POAST members.

5. Tasks

See Chapter 2 & 3 in this document.

6. Roles

POAST will act as an assessor when reviewing an NAA organisation. (First phase)

POAST members will act as monitors when attending in an NAA investigation. (Second phase) They will

be available to provide timely advice and assistance to the NAA-POAT members but not to make

judgements relating to the particular applicant (or holder) under investigation (or review).

7. Terms of Reference

* To review the structure of a NAA for POA activities based on:

- examination of documented organisation and procedures, with reference to the Guidelines for

NAA POA Structure.

- visit(s) to the NAA.

* To attend a sample of NAA POA investigation activities.

* To report to the Production Co-ordinator their findings and make appropriate standardisation

recommendations.

* To help in identifying any need for changes to Part 21, Subpart G and associated AMC&GM material

8. Reports

To be produced on EASA Form 57 and provided to the appropriate NAA(s) and the JAA Production

Structure.


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APPENDIX 2

EASA POA STANDARDISATION FORM(Form 57)

1 GENERAL DATA

Competent Authority Visited: Dates of Inspection: Visit No.:

Reason for Inspection: CA POA Manager:

POAST Members:

POAST Leader:

POAST Member(s):

Any observers:

Other CA Management seen:

Review of subjects raised during previous inspections:

Subjects raised during preparation for current inspection:


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2 COMPETENT AUTHORITY POA MANAGEMENT

Documentation Management Revision Status

used by CA

How is it made available to CA staff

Part 21

Part 21 AMC&GM

CA POA Procedure Manual

CA POA Handbook

Changes to the CA POA Documentation/Structure compared to the Preceding Inspection

CA POA Handbook Revision Status

during preceding visit

Description of Changes in the CA POA Structure and

Organisation

Description of Changes in Documentation:

Are they significant?

If yes, was Agency informed:

Are they significant?

If yes, was Agency informed:

CA Procedures

Are the CA POA procedures followed?

Are they significantly different from the AMC&GM?

If yes is the same objective reached?

Are the procedures effective?

Comments:

Management Involvement:

How was the CA POA Management involvement in the

POA investigation/surveillance processes during the

inspection?

TrainingCheck evidence of training of POA Team Leaders and Members, and of those persons granting POA, on the

following topics as appropriate:

Evidence of formal training Evidence of other training

(training on job, sharing experiences, etc.)

Part 21/A&G Section

A and AMC&GM

Part 21/A&G Section

B and AMC&GM

CA POA Procedures

Technical Standards

Audit Techniques

Have the persons checked knowledge of subjects in accordance with the training received?

Is this knowledge considered sufficient?

Organisation of training by CA

How is the internal CA training organised

How are the trainers qualified?

Are there clear training and experience requirements for CA inspectors


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3 Part 21 Procedural implementation

Introduction and users guide

The checklist below is an extract of Part 21B Subpart A and G and should be used for checking the CA availability of procedures for the various items listed. The

AGM&GM should be taken into account by the POAST, without using it as rule.

It is not the intention that during each successive POAST visit this General Part 21 Procedural implementation is fully checked. The intention is that during the

first POAST visit where for the first time Part 21 compliance need to be confirmed by the POAST a check of availability and adequacy of procedures is made by

the POAST based on this checklist where detailed references from the Part 21 regulation articles to the Competent Authority procedures need to be provided by

the CA and will be verified by POAST by means of this checklist.

For follow-up visits the POAST may decide to use a sample-check method or a method where only the impact on the previously checked procedures is

determined using a well established change tracking system to be provided by the CA together with the changes to regulation and the CA organisation during the

period following the preceding POAST visit.

Objective findings can only be based on non compliance with Part 21 Section B or absence of more detailed instructions how to comply with Part 21 Section B

through alternative means of compliance when not using the available AMC&GM.

In case the POAST considers that it is making a finding, the full Section B text should be consulted and objective evidence on which the finding is based should

be clearly documented either by copied documents or a statement of the CA POA manager that he/she agrees with the full wording of the finding.

All findings should be clearly marked in the text and transferred to the integral findings section.

Part 21 Section

B Heading

Part 21 Section B subjects Reference to

CA procedures

AMC&GM

followed?

Compliant

Y/N

Remarks/Comments/Findings

Check availability of procedures for: Detailed

references to be

supplied by CA

before inspection

and to be verified

by POAST.

Alternatives

are

acceptable

when

meeting the

Part 21

rule.

POAST to

indicate

whether

Part 21

rules have

been met.

POAST to indicate here any additional

comments/remarks worthwhile to be noted for reference

purposes.

Findings should be identified by a number giving

reference to the findings section of this report.

21B Subpart A21B.20

Obligations of

the competent

authority

Only competent within Member

State

GM

21B.25

Requirements

for the

(a) General:

Competent Authority

Allocated responsibilities

GM


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Part 21 Section

B Heading


CA procedures

AMC&GM

followed?

Compliant

Y/N


organisation of

the competent

authority

A/F/G/H/I

(b) Resources:

1. Staff number

2. POA manager

GM

(c) Qualification and training GM

21B.30

Documented

procedures

(a) Available and up to date

(b) Copy available to Agency

AMC

21B.35

Changes in

organisation

and

procedures

(a) Notification of changes

(Proc. & Organisation)

(b) Update Proc. due to Reg.

changes

AMC

21B.40

Resolution of

disputes

(a) Establ. process resolution

disputes

(b) Agency for mediation (only

CAs)

GM

21B.45

Reporting / co-

ordination

(a) Coord. with related activities.

(Cert.; invest.; approval

teams both inside and

outside NAA.

(b) CA MS notify EASA on

implementation difficulties

GM

21B Subpart G

21B.220Investigation (a) CA should appoint POA Team reporting by TL to CA POA

Manager

GM

(b) Sufficient CA invest. activity

(c) CA investigation Proc.

covering:

1. Evaluation applications

2. Determination POAT

3. Investigation prep. & planning

Major

AMC&GM


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Part 21 Section

B Heading


CA procedures

AMC&GM

followed?

Compliant

Y/N


4. Evaluation org.

documentation

5. Auditing

6. Follow-up corrective actions

7. Recommendations on POA

8. Cont. surv.

21B.225

Notification of

findings

(a) Classification of findings

21A.158(a)

(1) Level 1 within 3 wd.

(2) Level 2 within 14 wd.

AMC&GM

(b) Level 3 at CA

convenience

21B.230 Issue

of certificate

(a) When compliance with 21A,

EASA Form 55 without

undue delay. (check Form

55 format)

(b) Reference number

according. EASA specified

manner

AMC

21B.235

Continued

surveillance

(a) CA continued surveillance

(1) Verify Section A Sub G

compl.

(2) Check compliance with POE

(3) Verify effectiveness POE

(4) Sample monitoring

GM

(b) CA should

Appoint POA Team for cont

surv.

reporting by TL to POAManager

Sufficient CA cont. surv.

activity according to 21B.220

Maintained eligibility;

Investigation prep. & planning;

CA Maintaining. org.

documentation

Audit

Follow-up corrective actions

GM


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Part 21 Section

B Heading


CA procedures

AMC&GM

followed?

Compliant

Y/N


taking 21A.158(c) into

account.

recommandations on POA

continuation.

(c) Planned cont. surv. provides

complete review in 24 months,

number audits depending on

complexity org; number of sites;

criticality. Minimal 1 visit per

year.

AMC&GM

21B.240

Amendment ofa production

organisation

approval

(a) minor changes monitoring

(b) investigation major changes

according 21B.220

(c) Amendment of POA

AMC

21B.245

Suspension

and revocation

of a production

organisation

approval

(a) Partly or full

limitation/suspension/revocation

of POA.

(1) Level 1 immediate action and

limitation/suspension procedure

together with following revocation

procedure.

(2) Level 2 possibility for

restriction by temporary

suspension of parts of POA.

When failing to comply

revocation may follow.

AMC&GM

(b)

Limitation/suspension/revocationto be communicated in writing

including reasons and right to

appeal.

GM

(c) Suspended POA only

reinstated after established

compliance.

21B.260

Record

keeping

(a) Record keeping system POA

traceability


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Part 21 Section

B Heading


CA procedures

AMC&GM

followed?

Compliant

Y/N


(b) Records to contain minimal

Docs. provided by applicant

Docs established during

investigation following 21B.220

and 21B.225

Cont surv. programme and

records investigations.

POA certificate incl. changes

MoM with POA holder

(c) record retention minimal 6

years


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3bis Part 21 Subpart F Procedural implementation


The checklist below is an extract of Part 21B Subpart F and should be used for checking the CA availability of procedures for the various items listed. The

AGM&GM should be taken into account by the POAST, without using it as rule.

Part 21 Section

B Heading


CA

procedures

AMC&GM

followed?

Compliant

Y/N


Check availability of procedures for: Detailed

references to

be suppliedby CA before

inspection

and to be

verified by

POAST.

Alternatives

are

acceptablewhen

meeting the

Part 21

rule.

POAST to

indicate

whetherPart 21

rules have

been met.

POAST to indicate here any additional comments/remarks

worthwhile to be noted for reference purposes.

Findings should be identified by a number giving referenceto the findings section of this report.

21B Subpart F 21B.120

Investigation

(a) Appoint an investigation team,

reporting to the manager

responsible

(b) Perform sufficient investigation

activities

AMC

(c) Prepare procedures for the

covering at least the following

elements:

1. evaluation of applications;

2. determination of investigation

team;

3. investigation preparation and

planning;

4. evaluation of documentation;

5. auditing and inspection;

6. follow up corrective actions;

7. recommendation for the letter of

agreement.

AMC

GM


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Part 21 Section

B Heading


CA

procedures

AMC&GM

followed?

Compliant

Y/N


21B.130 Issue of

letter of

agreement

(a) Issue a letter of agreement

(b) Letter of agreement scope,

termination date, limitations.

(c) Duration max one year.

AMC

GM

21B.135

Maintenance

letter of

agreement

(a) proper use of EASA Form 52

and the EASA Form 1

(b) Inspections performed before

validation did not reveal any

findings of non-compliances

These inspections shall check:1. Working within valid agreement;

2. manual used as basic working

document

3. Production in the letter of

agreement and satisfactorily

performed;

4. Inspections and tests carried

out under conditions letter of

agreement;

5. inspections by CA described

performed and acceptable;

6. The statement of conformity

compliant

(c) Letter of agreement not been

terminated due to time.

21B.140Amendment

letter of

agreement

(a) Investigation amendment(b) Amendment letter of

agreement.

AMC

21B.143

Notification of

findings

(a) Classification Findings on

objective evidence.

1. Notification Level 1 Findings

2. Notification Level 2 Findings

(b) Identification Level 3 Findings.

GM


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Part 21 Section

B Heading


CA

procedures

AMC&GM

followed?

Compliant

Y/N


21B.145

Suspension and

revocation of a

letter of

agreement

(a) In case of level one or level two

findings, the Competent Authority

shall partly or fully limit, suspend

or revoke a

letter of agreement as follows:

1. Level 1 Finding immediate

limitation or suspension

Not compliant with

21A.125B(c)(1) revocation.2. Level 2 Finding decision on

restriction/suspension

Not compliant with 21A.125B(c)(2)

revocation

(b) Suspension/revocation

communication, right to appeal.

(c) When suspended

reinstatement after compliance

with Section A, Subpart F.

21B.150 Record

keeping(a) CA record keeping system

(b) The records shall contain:

1. Applicant/holder provided

documents

2. Investigation/inspection and

elements in 21B.120

3. the letter of agreement,

including changes4. minutes of the meetings

(c) archive minimum six years after

termination

(d) CA maintain records validated

EASA Form 52 and Form 1

GM


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4 Part 21 Practical implementation


This part is intended to document the results from the POAST file research at the Competent Authority office.

Given the organisation of the CA it may be the case that the Central Office and or one or more Regional Offices

are visited for inspection purposes. The decision on what offices will be visited will largely depend on the filing

system of the CA since in order to perform the work on this section properly direct access to the files on the

various POAs issued or to be issued is essential.

For each item the POAST should indicate if it was assessed, also when full compliance was determined.

EC REGULATION 1702/2003 Article 4 Production Organisations

Article Article subject Remarks/Comments/Findings

4.3 Transfer JAR 21 POA to Part 21

POA level 2 findings.

4.4 No National POAs eligible for Part

21 after 28 September 2005.

4.5 Acceptance and issuing of

National authorised release

certificates until 28 September

2005 for activities eligible for POA.

4.6 Handling of POA applications and

investigation results made under

JAR 21 and finished under Part 21.

5.1 Part 21 entry into force 28

September 2003; EPA marking to

enter into force 28 March 2004.

POAST to check implementation.

5.2 POA with limited duration may be

issued up till 28 September 2005.5.4 When using provision of Article

5.2, Commission and Agency

should be notified.

Subpart A Part 21 Remarks/Comments/Findings

Is CA restricting itself to its POA

responsibility inside the Member

State

21B.20 & GM

Is the CA properly assigned and

organised for POA.

21B.25

& GM

Are resources adequate to perform

POA approval task.Number of inspectors:

Number of POA holders/applicants:

21B.25(b)

& GM

Are POA procedures current and

used by inspectors

21B.30

& AMC

Was Agency notified on important

changes in CA organisation and

procedures

21B.35 &

AMC

Reporting/coordination between

Teams and with other CAs (incl.

EASA

21B.45 & GM

Resolution of disputes, cases

encountered, is it working

21B.40 & GM


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Part 21 Subpart G POA file review at CA office for following organisations

POA approval

number

Company Name Company size /

Remarks

Subpart G Part 21 Remarks/Comments/Findings

General questions on POA process

Are POA Investigation Teams

formally appointed, both for initial

investigation and for continuedsurveillance? Is reporting arranged?

21B.220(a)

Is there an integral planning of

audits available within the CA

providing management with

performance monitoring tools?

Is this planning formally approved

by the POA management?

Are deviations of the planning

recorded and approved.

21B.220(b)& (c)

& 21B.235(c)

Are procedures for the POA

approval and continued surveillance

process in place and effective

21B.220(c)

Detailed file research on surveillance performed.

Eligibility evaluation 21B.220(c)(1)

Confirmation of documented link

between Design and Production

21B.220(c)(1)

21A.133(c)

Investigation preparation &

planning

21B.220(c)(3)

Organisations with locations

/partners/ subcontractors in third

countries

21B.220(c)(3)

Organisations with partners/

subcontractors in other MemberStates

21B.220(c)(3)

Organisation documentation

evaluation (POE, procedures)

21B.220(c)(4)

Auditing before issuing POA 21B.220(c)(5)

Handling of Findings 21B.225

Follow-up corrective actions 21B.220(c)(6)

Corrective actions closed in time? 21A.158

Recommendations 21B.220(c)(7)

Issue of Certificate; Model &

Number

21B.230

Continued Surveillance 21B.220(c)(8)

21B.235(b)Reconfirmation of eligibility 21B.220(c)(1)

Reconfirmation of documented link

between Design and Production

21B.220(c)(1)

21A.133(c)


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Subpart G Part 21 Remarks/Comments/Findings

Reconfirmation of organisation

documentation (POE, procedures)

21B.235(a)(2)

Documentation of audits on quality

system

21B.235(a) (1)(3)

Documentation of sample auditing 21B.235(a)(4)

CA audit on supplier assessment 21B.235(c)

Classification of Findings 21B.245(a)21A.158

Two yearly check per organisation

that audit plan covers all aspects

before making recommendation

21B.235(c)

Recommendation handling by CA

POA responsible manager

21B.235(c)

21B.25(b)(2)

Amendment of POA 21B.240(a)(c)

Application for and investigation of

significant changes

21B.240(b)

Suspension and revocation of POA 21B.245(a)(b)(c)

Record keeping system,

traceability of documents

21B.260(a)

Record keeping system

completeness

21B.260(b)

Records retention period 21B.260(c)


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5 Part 21 POAST Organisation Sampling


This part is intended to document the POAST on site sampling of CA surveillance on POA holders.

The intention is that the POAST will participate in an audit performed by the CA responsible for the POA issued

or applied for by the organisation. Principally the audit will be performed by the CA audit staff, but the POAST will

participate by asking questions on items they want to see clarified in order to get a clear picture on the

effectiveness of the surveillance performed by the CA. It is not the intention that the POAST is making findings

against the POA holder/applicant, it is up to the CA under inspection what it will do in case a specific non

compliance with the regulation was identified by the POAST.

Given the organisation of the CA it may be that audits by the Central Office and / or one or more Regional Offices

will be joined for inspection purposes. The decision on how and where the inspection will be performed will largely

depend on practical arrangements to be made.

The CA through its investigation will need to demonstrate that their audit methods and techniques are adequate

to comply with the requirements of Part 21B.220; Part 21B.235 and the spirit of the associated AMC & GM.

This following list can be integrally completed for all organisations visited, as long as the specific items and

remarks addressed are identified by the Company number CN.

Part 21 Subpart G POA Organisation Sampling for following organisations

CN POA approval

number

Company Name Company size / Remarks

1

2

3

4

5

Practical POAST

inspection points

Org. #

observed


Compliance checking of POE

Use of investigation plan, how

is it prepared in relation to

the 24 month planning

Use of checklists by the CA

Documentation of results

during the audit, gathering of

objective evidence

Conformity and link with

applicable design

Checking of facilities and

equipment proper to performthe work.

Where appropriate, sampling

and selection of samples by

the CA. (example;

calibration, staff qualification,

etc )

Organisation Staff; suitability

to perform the job; training

etc.

Product sampling audit

practice by CA auditors;

audit process to enoughdepths?

Wrap-up and conclusions by

CA auditors


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Documentation of results

after the audit

Making of findings (based on

objective evidence) and

notification to the

organisation

CA audit team working

together as a Team


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6 Part 21 POAST Finding Section


This part is intended to document the findings of the POAST.

The POAST should clearly identify the finding with the part of the regulation it is not complying with, where and

how it was made. By the numbering of the finding it should always be possible to refer to one or more of the parts

above where it was raised.

Finding

#

Originating

from:

source

Against

Reg.Art

Finding description

(also list attached supporting documentation if

available)

CA statement of

acceptance and/or

comment

1

2

3

4

5

6


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7 General Comment and Signature Section


Full free format area for POAST and CA to make any comments on subjects related to POAST inspection,

application of regulations, need for additional AMC & GM.

Comment

#

General POAST comment on any item not being a finding CA position

8 Conclusion Section

Based on the Inspection performed the POAST came to the following conclusions

1

2

3

4

Names and Signatures of POAST Members and CA POA Co-ordinator

POAST Leader: POAST Members :

Signature Signature

NAA POA Co-ordinator: Place:

Signature Date:

NOTE: The objective of the signature of the NAA POA Co-ordinator is not showing his/her agreement with the findings

of the report, but to ensure fully understanding of those findings even if he/she does not agree with them. In

case of any objection against a finding by the POAST he should indicate that in column 5 of the table in

section 6

Po a Procedure

Documents

Transcript of Po a Procedure