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Project Management With PMP Exam Preparation

Project Closing Process Group

Formalizing acceptance of

the project or phase and

bringing it to an orderly end

Addition

Starvation

Integration

Extinction

Project Closing

Involves gaining stakeholder and customer acceptance of

the final products and services.

Even if projects are not completed, they should be

formally closed in order to reflect on what can be learned

to improve future projects.

Outputs include project archives and lessons learned,

which are part of organizational process assets.

Most projects also include a final report and presentation

to the sponsor or senior management.

Closing Project 1/2

Create enthusiasm for implementation

Transition project to company champions

Wrap up loose ends

Reflect on learning's

Celebrate success

Closing Project 2/2

Close Project or Phase

1. Project management

Plan

2. Accepted Deliverables

3. Organizational Process

Assets

1. Expert Judgment

1.Final Product, Service,

or result transition

2.Organizational Process

Assets updates

Input Output

Tools

Close Project or Phase

Performing the project closure portion includes finalizing all

activities completed across all project management

process groups to formally close the project and transfer

the completed or cancelled project

Finalizing all activities across all of the Project Process

Groups to formally close the project

-Two procedures perform closure activities

• Administrative Closure Procedure

– Includes activities needed to collect project records, analyze project

success or

– failure, gather lessons learned, and archive project information for future

use by

– the organization.

– Required stakeholder approvals for the closure, exit criteria for the

project.

• Contract Closure Procedure

– Includes activities and interactions needed to settle and close any

contract

– agreement and related activities supporting the formal administrative

closure

– of the project.

– Involves product verification of all the work completed correctly and

satisfactorily.

Close Project - Outputs

- Final Product, Service, or Result transition

1. Receipt of a formal statement that the

contract have been met.

- Organizational Process Assets to be Updated

1. Final Acceptance Documentation

2. Project Files

3. Project Closure Documents

4. Historical Information

Close Project - Outputs

Close Procurements

Close Procurements process supports the Close Project

process. It involves verification that all work and deliverables

were acceptable

It involves administrative activities, such as updating records

to reflect final results and archiving such information for future

Supports the Close Project process by verifying that all

works and deliverables were acceptable

Close Procurements

1. Procurement

Management Plan

2. Procurement

Documentation

1. Procurement Audit

2. Negotiated

Settlements

3. Records

Management

System

1.Closed

Procurements

2.Organizational

Process Assets

updates

Input Output

Tools

• Procurement Management Plan – Output of Plan Purchases and Acquisitions

• Procurement Documentation – Output of Administer Procurements

Close Procurements - Inputs

Procurement Audit

A procurement audit is a structured review

of the procurement process from the Plan

Purchases and Acquisitions process

through Contract Administration .

Close Procurement - Tools And Techniques

• Closed Procurements

– Buyer usually through its authorized contract administrator,

provide the seller with formal written notice that the contract

has been completed.

– Requirement for former contract closure are usually defined

in terms of the contract, and would be included in the

contract management plan, if there.

Close Procurement - Outputs

• Organizational Process Assets Updates – Contract File (This was created in Project Integration

Management – Close Project or Phase )

− Complete set of indexed contract documentation

– Deliverable Acceptance

− Formal accepted/rejected deliverable by the buyer to

the seller through its authorized contract administrator.

– Lessons Learned documentation

− Lessons learned analysis and process improvement

recommendations are developed for future purchasing

and acquisition planning and implementation

Close Procurement - Outputs

Questions

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