PMP Framework & PR - 3rd Edition

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    Institut de Formation

    Version 2.0 - Aot 2005

    Session de prparation lexamen de

    certification PMP

    Project Management

    Framework

    INSTITUT DEFORMATION

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    2Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Project Management Framework

    Project Management Framework1. Definitions

    2. Project Management Context Project Life Cycle

    Project Environment Organizations Processes and process groups

    3. Professional Responsibility

    Introduction gnrale Objectifs et plan de formation Le PMI et la certification PMP

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    3Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Objectif des sessions Formation en management de projet

    Terminologie PMI

    Prparation lexamen

    Suggestion de plan de prparation 8 sessions par groupe de 2 jours 1 mois de pause

    Rvisez entre chaque groupe de sessions Prvoir ~ 50 heures dtude personnelle

    Apprenez la liste des processus par cur

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    4Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Le PMI Association cre en 1969 pour valoriser le mtier du management de

    projet

    A la base de la norme ISO 10006 (management de la qualit appliqu

    la gestion de projet) Aujourdhui la plus grande organisation non commerciale dans le

    domaine de la gestion de projet : 210.000 membres dans 158 pays

    Prsent dans tous les secteurs dactivit, et en particulier : Service informatique (20%), Constructeurs et diteurs (19%),

    Finance (9%), Conseil en management (9%), Tlcoms (9%) Dans chaque pays, le PMI dispose dun chapitre national, dont le

    chapitre de France qui comporte plusieurs antennes rgionales.

    130.000 PMPs (environ 1000 en France)

    en nov. 2005, soit +30% par rapport 2004

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    5Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

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    6Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Le PMBOK

    What is the PMBOK ? An integrated body of knowledge encompassing

    generally accepted good project managementpractices

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    7Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    PMBOK p.13

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    8Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Contenu du cours Les lments du management dentreprise non couverts

    par le PMBOK mais sujets des questions dexamen : La responsabilit professionnelle (code dthique)

    Thories organisationnelles Leadership et communication Ngociation, rsolution de conflits

    Rvision des bases du management de projet Analyse financire de projet laboration dun WBS Mthodes de dcision en gestion de projet

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    9Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Plan de formation

    Jour 1

    Introduction - 1 h Project Management Framework - 4 h

    Definitions PM Context Professional Responsibility

    Project Integration Management - 1 h

    Jour 2

    Project Integration Management - 3 h

    Project Scope Management - 3 h

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    10Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Plan de formation (suite)

    Jour 3

    Project Time Management - 4 h Project Cost Management - 3 h

    Jour 4 Project Financial Assessment - 2 h Project Communications Management 5 h

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    11Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Plan de formation (suite)

    Jour 5

    Project Quality Management - 4 h Project Human Resource Management - 3 h

    Jour 6

    Project Human Resource Management - 3 h

    Project Risk Management - 4 h

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    12Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Plan de formation (suite)

    Jour 7

    Construire un WBS - 3 h Project Procurement - 4 h

    Jour 8

    Examen blanc - 4 h

    Correction / Stratgie de prparation - 3 h

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    13Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Suivre min. 35 heures de cours auprs dun organisme accrdit

    Sinscrire comme membre du PMI (PMI Membership)Remplir le dossier dligibilit pour lexamen (PMP Credential Handbook)

    Attendre la prise en compte du paiement, le courrier dligibilit, et unventuel audit de votre dossier

    Prendre un rendez-vous avec Thomson Prometrics pour passer lexamenavec lidentifiant fourni dans le courrier dligibilit

    PMP

    Processus de certification

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    14Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    http://www.2test.comLexamen

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    15Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Lexamen QCM 200 questions 4 heures

    Poids des questions :

    Initiating the Project 11% Planning the Project 23 %

    Executing the Project 27 %

    Monitoring and Controlling the Project 21 %

    Closing the Project 9 % Professional and Social Responsibility 9 %

    Note de passage : 106 / 175 = 60,6%(25 questions ne comptent pas)

    I i d F i

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    16Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Introduction

    Votre dossier dligibilit 4500 heures de gestion de projet

    (36 mois non concurrents)

    Distribues sur les 44 processus Contacts demands

    10% des dossiers sont audits

    35 heures de formation en gestion de projet

    Truc: Commencez complter votre dossier dsmaintenant

    Lire attentivement les instructions de rdaction ALTIOR

    I tit t d F ti

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    17Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Definitions

    What is a project ?1. A project is temporarytemporary

    Has definite beginning and end

    No duration implied

    1. Creates uniqueunique product or service

    2. Because the product of the project is unique its

    characteristics must beprogressivelyprogressivelyelaborated Scope of the project should remain constant even

    as the products characteristics are progressivelyelaborated

    PMBOK p.5

    I tit t d F ti

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    18Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Definitions

    Risk

    I tit t d F ti

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    19Project Management Framework

    Institut de Formation

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    Definitions

    Project Management Application of knowledge, skills, tools and techniques

    to activities to meet project requirements through the

    use of processes. Projects are managed by teams and must deal with

    competing demands for scope, time, cost, risk andquality; stakeholders with different needs andexpectations; identified requirements

    Management by projects vs. project management

    I tit t d F ti

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    20Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Integration Scope Time

    Cost Quality Human resources

    Communications Risk Procurement

    Definitions

    Project Knowledge Areas

    Instit t de Formation

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    21Project Management Framework

    Institut de Formation

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    Scope : Boundaries / Changes How are we going to assess ? Who will approve ? Manage ?

    Time : Schedule Which objectives ? What way ?

    Cost : Budget estimating and tracking Who ? How ?

    Quality : Level of accuracy Reportingto whom ? Who is responsible ? Of what ?

    Risk : Identification of Threats & Opportunities Actions to implement Warning Systems

    Human Resources Who ? When ? Competencies ? Responsibilities ?

    Contract - Procurement With whom ? How ? What type of contracts ?

    Information - Communications To whom ? When ? What kind of

    Definitions

    Institut de Formation

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    22Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Definitions

    Quality

    Do the right thing right

    Cost

    Budget, value, control

    Time

    Schedule, value, controlScope

    Needs, objectives and specs

    Human ResourcesProductivity & efficiency

    Communications

    Information System

    Procurement

    Outsourcing

    Risks

    Probability,impact & actions

    Institut de Formation

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    23Project Management Framework

    Institut de Formation

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    Definitions

    Programs Group of projects managed in a coordinated way to

    obtain benefits not available from managing them

    individually

    Project Portfolio Management Selection and support of projects or programs

    May be performed by a Project Management Office(PMO)

    Guided by the organizations strategic plan

    Institut de Formation

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    24Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Definitions

    Project types

    0: Regular changes on organizations lives.

    1: Technically complex but not subject to relationship issues2: Subject to relationship issues but no technical complexity

    3: But complex from a technical and people views.

    and strategy market demand, organizational need, customer request,

    technological advance, legal requirement, etc..

    H

    T

    1

    2

    0

    3

    Institut de Formation

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    25Project Management Framework

    Institut de Formation

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    Definitions

    Project Stakeholders

    Individuals and organizations actively involved in the

    project or whose interest may be affected They may be positively or negatively affected by the

    projects outcome

    They can (and will) exert influence on the projet

    Institut de Formation

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    26Project Management Framework

    Institut de Formation

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    Definitions

    Key Stakeholders Project Manager Customer

    Paying Using

    Performing organization include subcontractors (and suppliers)

    Team member (include management team) PMO Sponsor Other organizations, lobbies, influencers

    Institut de Formation

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    27Project Management Framework

    Institut de Formation

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    Definitions

    PMOOrganizational Unit to centralize and coordinate the management

    of projects under its domain

    provides support functions training, software, policies & procedures methodologies and templates centralized configuration management and risk mgt

    makes recommendations and / or decisions on projects selects and coordinates personnel on projects

    monitors projects timelines and budgets coordination of quality standards

    Project Objectives (PM) Enterprise & Organizational objectives (PMO)

    Institut de Formation

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    28Project Management Framework

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    Definitions

    The process of establishing c lear and achievable objectives, measuring their

    achievement, and adjusting performance in accordance with the results of the

    measurement is called:

    A Strategic planning.

    B Contingency planning.C Detailed planning.

    D Management by objectives

    Institut de Formation

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    29Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Project Life CycleDefinition

    Phases thatconnect the beginning of a project to its end

    Depends on the industry and products,organizations

    Subprojects can have distinctproject life cycles

    ProductProductlife cycle (cf.operations,upgrade projects , divestment)!

    Time

    ProjectProject

    Levelof effort

    Organizational Points of Control

    Phase 1 Phase 2 Phase 3 Phase 4

    See figure PMBOK p.24

    Institut de Formation

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    30Project Management Framework

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    Version 2.0 - Aot 2005

    Project Life CycleCommon characteristics

    Phases are generally sequential and defined by atechnical transfer / handoff

    Cost & staffing

    Risk and cost of change Stakeholderss influence

    Institut de Formation

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    31Project Management Framework

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    Project Life Cycle

    Phases and deliverables A phase is marked by completion of a deliverable :

    Tangible work Verifiable

    Measurable The sequential logic of the deliverables defines the

    characteristics of the product in the project life cycle Project phase is generally concluded with a review of

    work accomplished : close current phase and/orinitiatenext

    project review ~ phase review ~ phase exits ~ stage gates ~ kill points~ point of control ~ getting milestones

    See figure PMBOK p.23

    Institut de Formation

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    32Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Project Life Cycle

    Most project life cycle descriptions have the following characteristics incommon :

    A Subprojects, which have their own project life cycle

    B A planning and design phase where the product is designed, and where costs

    and schedules are worked out

    C A correlation between cost and staffing throughout the life of the project

    D The same number of phases regardless of the type of project

    Project sponsors have the greatest influence on the scope, quality, time and

    cost of the project during the :

    A Concept phase

    B Development phase

    C Execution phase

    D Close-down phase

    Institut de Formation

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    33Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Project environment

    Technological Complexity

    Transfer

    Resource availability

    Physical Geography

    Climate

    Ground, air, etc.

    Infrastructure Communications

    Logistics

    Transport

    Economic Rate exchange

    Funding availability

    Economic factors

    Institut de Formation

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    34Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Project environment

    Politico-legal Regulations

    Political system

    Legal & fiscal systems

    Socio-cultural Project compatibility with

    values

    Resistance to change

    Organizational Hierarchy

    Decision chain

    Autonomy

    Procedures

    Relationship with otherorganizational entities

    Required collaboration

    Expected support Procedures

    Institut de Formation

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    35Project Management Framework

    Institut de Formation

    Version 2.0 - Aot 2005

    Project environment

    A group of related projects that are managed in a coordinated way that usuallyinclude an element of ongoing activity is called a :

    A Major project

    B Project office

    C Program

    D Group of projects

    Institut de Formation

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    36Project Management FrameworkVersion 2.0 - Aot 2005

    Project environment

    It is critical to complete a thorough

    analysis of the projects environment Key factors

    Current state Future state

    Potential impact (positive or negative)

    Plan of action

    Institut de Formation

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    37Project Management FrameworkVersion 2.0 - Aot 2005

    Organizations

    2 types of project-based organizations1. Organizations that performs primarily projects

    under contract

    2. Organizations adopting management by projects

    Questions :

    How is the organization affecting the project ? What are the organizations cultural values ?

    Institut de Formation

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    38Project Management FrameworkVersion 2.0 - Aot 2005

    Organizations

    Organizational structures

    The functional organization

    The projectized organization The matrix organization

    Weak

    project expediter organization

    project coordinator organization

    Balanced

    Strong

    Institut de Formation

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    Project Management FrameworkVersion . - Aot

    The functional organization

    Projectcoordination

    Upper Management

    Marketing Engineering Logistics

    Staff

    StaffStaff

    Staff

    Staff

    StaffStaff

    StaffStaff

    Staff

    Staff

    StaffStaff

    involved staff

    Typicalstructure

    Institut de Formation

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    Project Management FrameworkVersion . - Aot

    The functional organization

    Main characteristics & advantages Resources grouped by area of specialization

    1. Mono-functional projects : within function2. Pluri-functional projects : across functions

    Development of technical excellence

    Clear technical objectives and priorities

    Supervision by specialists

    Synergy among specialists Stable relations

    Control of quality and performance

    Team members report to only one supervisor

    Institut de Formation

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    Project Management FrameworkVersion . - Aot

    The functional organization

    Main inconveniences Specialty first, project second

    Project manager has very little authority

    Difficulty in coordination between functions Nobody responsible for multi-functional projects

    Contribution to overall performance difficult tomeasure

    Subordination of the project objectives to thetechnical objectives

    Institut de Formation

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    42Project Management FrameworkVersion 2.0 - Aot 2005

    The projectized organization

    Upper Management

    Project Manager Project Manager ProjectManager

    StaffStaff

    StaffStaff

    StaffStaff

    Staff

    Staff

    Staff

    Staff

    Staff

    Staff

    ProjectCoordination

    Typicalstructure

    Institut de Formation

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    43Project Management FrameworkVersion 2.0 - Aot 2005

    The projectized organization

    Main characteristics & advantages Operational freedom, autonomy, adaptability

    Project manager fully accountable

    Client-results orientation Clear overall responsibility and priorities

    Easier performance evaluation

    Schedule and cost consciousness

    Interdisciplinary contact

    Identification with project : motivation and loyalty

    Clear communication channels with stakeholders

    Institut de Formation

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    44Project Management FrameworkVersion 2.0 - Aot 2005

    The projectized organization

    Main inconveniences Duplication of facilities and job functions

    No home when project is done

    Inability to develop technical expertise Less efficient use of resources

    Institut de Formation

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    45Project Management FrameworkVersion 2.0 - Aot 2005

    The matrix organization

    Upper Management

    IS/IT Marketing Engineering

    StaffStaff

    Staff

    StaffStaff

    Staff

    StaffStaff

    StaffStaff

    Staff

    Staff

    StaffStaff

    Weak Matrix

    ProjectCoordination

    Institut de Formation

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    46Project Management FrameworkVersion 2.0 - Aot 2005

    The matrix organization

    Upper Management

    IS/IT Marketing Engineering

    StaffStaff

    Staff

    Project ManagerProject Manager

    Staff

    StaffStaff

    StaffStaff

    Staff

    Staff

    StaffStaff

    Balanced Matrix

    ProjectManagement

    Institut de Formation

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    The matrix organization

    Upper Management

    IS/IT Marketing Engineering

    StaffStaff

    Staff

    StaffStaff

    Staff

    StaffStaff

    StaffStaff

    Staff

    Staff

    StaffStaff

    Manager of

    Project Managers

    ProjectManager

    ProjectManager

    ProjectManager

    Strong (tight) Matrix

    ProjectCoordination

    Institut de Formation

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    The matrix organization

    Main advantages Combines advantages of both functional

    and project structures Project objectives highly visible Improved project manager authority Trade-off and balance among :

    cost-time-quality projects

    Better distribution of information horizontally and vertically

    More efficient use of scarce resources

    Institut de Formation

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    The matrix organization

    Main inconveniences Administrative complexity (policies & procedures)

    Staffing requires extensive negotiations

    Team members report to at least 2 supervisors Priority conflict between functional managers and PM

    Added complexity to monitor and control

    Institut de Formation

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    The matrix organization

    Project managers role

    Responsibility for results

    Liaisons with client & other stakeholders

    Shared responsibility for personnel evaluation andpromotion decisions

    Development of management standards & methods

    Determines when and what

    Institut de Formation

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    The matrix organization

    vs Functional managers role Technical quality of projects

    Development of technical excellence

    Efficient use of department resources Personnel management

    Development of technical standards & methods

    Corporate memory

    Determines who and how

    Institut de Formation

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    The matrix organization

    The project-function interface

    Functional

    heads

    authority

    Project

    managers

    authority

    FunctionalStructure

    WeakMatrix

    BalancedMatrix

    StrongMatrix

    ProjectStructure

    Institut de Formation

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    The matrix organization

    Main impacts : on organization Lateral relations Ambiguity and gray areas

    Shared and individual accountability Multiple command structures Flexibility and adaptability Conflicting relationsConflicting relations

    Decentralized decision making Participative decision making

    Institut de Formation

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    The matrix organization

    Main impacts : on top management

    Increased need to manage

    power balance between projects and functions

    circulation of information

    decision-making process

    climate or culture

    Institut de Formation

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    The matrix organization

    Main impacts : on functional managers

    sharing resources

    conflicts with functional priorities

    increased complexity in :

    workload planning

    control

    evaluation maintaining lesprit de corps within function

    Institut de Formation

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    The matrix organization

    Main impacts : on specialized resources Insecurity and frustration caused by

    Temporary relations Dual command Shared responsibility Conflicts

    More horizontal communications

    Increased technical interdependencies and project

    constraints Greater need for compromise

    Sharing of time among various obligations

    Institut de Formation

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    Upper Management

    IS/IT Marketing Engineering

    StaffStaff

    Staff

    StaffStaff

    Staff

    StaffStaff

    StaffStaff

    Staff

    Staff

    StaffStaff

    ProjectCoordination

    Project expediter organization

    ext

    Typicalstructure

    Institut de Formation

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    Project expediter organization

    Main characteristics

    The expediter provides assistance on anas-needed basis

    He forwards decision to be made by management

    Fits functional organization andsmall projects

    Institut de Formation

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    Project expediter organization

    Role of the expediter Little formal authority

    Staff assistant role

    Makes few decisions on own Responsibility lies in assuring timely arrival of materials

    and completion of tasks

    Communicate back problems

    Can offer suggestions and recommendations Must motivate workers over whom he/she has no authority

    Must persuade those in positions of authority to keepprojects moving

    Institut de Formation

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    Project coordinator organization

    Upper Management

    IS/IT Marketing Engineering

    StaffStaff

    Staff

    StaffStaff

    Staff

    StaffStaff

    StaffStaff

    Staff

    Staff

    StaffStaff

    ProjectCoordination

    Typicalstructure

    Institut de Formation

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    Project coordinator organization

    Main characteristics and advantages

    Staff person moved out of regular job reporting tohigher level manager in hierarchy

    Higher authority to assign work to individuals acrossrange of functional organizations

    Used by top management forstrategic studies

    Institut de Formation

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    Project coordinator organization

    Main inconveniences

    Shared authority : worker must satisfy two bosses

    functional manager still responsible for

    performance of workers in theaccomplishment of project activities

    upper level management not ready to cope with problemsarising from shared authority

    line-staff project manager reporting to a division have noauthority over those portions of project in other divisions

    Institut de Formation

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    Organizations

    MatrixOrganizationType

    ProjectCharacteristics

    Functional

    Weak Matrix Balanced Matrix Strong Matrix

    Projectized

    Project ManagersAuthority

    Little or none Limited Low toModerate

    Moderate to high High to almosttotal

    % of personnelassigned full time

    Virtually none 0-25% 15-60% 50-95% 85-100%

    Project Managers

    Role

    Part time Part time Full time Full time Full time

    Common Titles ofRole

    ProjectCoordinator /

    Project Leader

    ProjectCoordinator /

    Project Leader

    Project Manager/ Project Officer

    Project Manager /ProgramManager

    Project Manager /ProgramManager

    PM AdministrativeStaff

    Part time Part time Part time Full time Full time

    Organizational Structure Influences on projects

    PM

    Institut de Formation

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    Organizations

    An authority continuum

    Functional

    Matrix

    Projectized

    Weak

    Multi-project

    Single Project

    P.M. = has no authority outside function

    Balanced

    PE

    PC

    Strong

    P.M. = authority over resources;

    sharing resources among projects

    P.M. = staff position to functional head;

    communication

    P.M. = staff position to upper management;

    authority to assign mandates

    P.M. = permanent position outside functional depts;shares authority with functional heads

    P.M. = exclusive authority over resources

    PM authorityType of organization

    Institut de Formation

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    Organizations (and PM authority)

    A project manager works in a company favoring the weakest authority for the

    project manager. The type of organization that holds the project manager to be

    the weakest is :

    A Projectized organization

    B Strong matrix organizationC Weak matrix organization

    D Balanced matrix

    Institut de Formation

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    Organizations (and projects)

    A company has signed a contract for new work that is different from work that

    they have done before. The company's strategic plan calls for much of this

    kind of work in the future. It is important that they be able to bring the correct

    shared resources to work on different parts of the contract. The type of

    organization that this suggests is a :

    A Functional organization

    B Contractor organization

    C Matrix organization

    D Pure project organization

    Complex projects, involving cross-disciplinary efforts, are MOST effectively

    managed by :

    A Multiple lead project managers

    B A functional organization

    C A strong matrix organization

    D A strong traditional manager

    Institut de Formation

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    Organizations (and projects)

    A large, complicated software development project is being contemplated by alarge company. The project will be done as part of a company strategic plan.The project will be multifunctional and will require many of the project team

    members to work on multiple other projects during the life of this project. Thebest kind of organization to support this project is which of the following ?

    A ProjectizedB FunctionalC Strong matrix

    D Weak matrix

    The manager of a large corporation wants to sign a contract to build a nuclear

    power plant in Botswana several thousand miles away from the home office.

    The project will take several years to build and test.

    What type of organization will be best for managing this project ?

    A Functional organization

    B Contractor organization

    C Matrix organization

    D Pure project organization

    Institut de Formation

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    Organizations (and HR)

    A project manager wants to have some of the people trained on his project

    team. The project team is working in a balanced matrix organization.

    Generally, the approval for this training should come from which of the

    following managers?

    A Project manager

    B Executive manager

    C Functional manager

    D Human resources manager

    A project manager wants to do as much as she can to help in developing her

    project team. A key barrier to project team development is which of the

    following ?

    A Strong matrix management structure

    B Major problems that delay the project completion date or budget targets

    C Team members who are accountable to both functional and project managers

    D Formal training plans that cannot be implemented

    Institut de Formation

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    Organizations (and Communications)

    There are many ways to organize projects. The persons involved with these

    projects have several titles that describe their management responsibilities.

    Which of the following titles describes a person that has a PRIMARY

    responsibility for communications ?

    A Project manager

    B Project manager in a strong matrix environment

    C Project manager in a weak matrix environment

    D Project expediter

    Communication barriers are a more frequent source of conflict in matrix and

    projectized environments than functional organizations for all the following

    reasons EXCEPT :A Communication is the prime focus of an expediter type of project manager

    B Team members are often physically separated in a matrix or project

    environment

    C There are increased number of levels of authority in a matrix or project

    environment

    D Team members are often separated in the timing of their contributions to a

    matrix or project environment

    Institut de Formation

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    PM Processes

    Definitions Project management is considered as a number of

    inter-linked processes

    It is an integrative endeavor A process is a series of actions bringing about a result

    (value)

    A process is described by its inputs, outputs

    (documents), and tools and techniques(mechanism applied to the inputs to create the outputs)

    Processes are performed by people

    Institut de Formation

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    PM Processes

    Process types

    Product oriented processes are concerned withspecifying and creating the project product

    Project management processes are concerned withdescribing and organizing the work of the project

    Institut de Formation

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    Process Groups

    Initiating

    Monitoring andControlling

    Planning

    Executing

    Closing

    See PMBOK p. 40 : PDCA Cycle

    Institut de Formation

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    Process Groups

    Initiating

    Monitoring &Controlling

    Planning

    Executing

    Closing

    phase 1 phase 2

    Rolling waveplanning

    Initiating

    Monitoring &Controlling

    Planning

    Executing

    Closing

    Institut de Formation

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    Process Groups

    Process groups & project life cycles

    Level

    of effort

    PhasePhase

    Initiating

    Processes

    Planning

    Processes

    Controlling

    Processes Closing

    Processes

    Executing

    Processes

    Time

    ProjectProject

    Level

    of effort

    Concept Development Execution Closing

    Organizational Points of Control

    Phase 1 Phase 2 Phase 3 Phase 4

    Initiati

    ng

    Control

    ling

    Planning

    Execut

    ing

    Closi

    ng

    Initiati

    ng

    Control

    ling

    Planni

    ng

    Execut

    ing

    Closi

    ng

    Initiati

    ng

    Control

    ling

    Planni

    ng

    Execut

    ing

    Closi

    ng

    Initiati

    ng

    Control

    ling

    Planni

    ng

    Execut

    ing

    Closi

    ng

    Institut de Formation

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    Initiating Processes

    Integration

    Develop projectcharter

    Integration

    Develop preliminaryproject scope

    statement

    Executing

    processes

    Planning

    processes

    Monitoring &

    controllingprocesses

    Institut de Formation

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    Planning Processes

    Procurement

    Plan contracting

    RiskRisk

    identification

    RiskQualitative

    Risk analysis

    RiskQuantitative

    Risk analysis

    RiskRisk response

    planning

    ProcurementPlan purchases

    and acquisitions

    Human ResourcesHuman resource

    planning

    CommunicationsCommunications

    planning

    QualityQuality

    planning

    Scope

    Scopeplanning

    Scope

    Scopedefinition

    TimeActivity

    definition

    Integration

    Develop projectmanagement plan

    Cost

    Cost budgeting

    TimeSchedule

    development

    RiskRisk management

    planning

    Cost

    Cost estimating

    TimeActivity duration

    estimating

    TimeActivity

    sequencing

    TimeActivity resource

    estimating

    Scope

    Create WBS

    Closing

    processes

    Executing

    processes

    Initiating

    processes

    Monitoring &

    controlling

    processes

    Institut de Formation

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    Executing Processes

    CommunicationsInformationdistribution

    Procurement

    Select seller

    Human ResourcesDevelop project

    team

    ProcurementRequest seller

    responses

    QualityPerform quality

    assurance

    IntegrationDirect and manageproject execution

    Monitoring &

    controlling

    processes

    Closing

    processes

    Planning

    processes

    Human ResourcesAcquire project

    team

    Institut de Formation

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    Controlling Processes

    CostCost

    controlQuality

    Perform qualitycontrol

    RiskRisk monitoring

    And control

    TimeSchedule

    control

    Scope

    Scope control

    ScopeScope

    verification

    CommunicationsPerformance

    reporting

    IntegrationIntegrated changecontrol

    Closing

    processes

    Planning

    processes

    Executing

    processes

    IntegrationMonitor & control

    project work

    Human ResourcesManage project

    team

    CommunicationsManagestakeholders

    ProcurementContract

    administration

    Institut de Formation

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    Closing Processes

    ProcurementContractClosure

    Integration

    Close project

    Monitoring &controlling

    processes

    Planning

    processes

    Executing

    processes

    Institut de Formation

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    Test : Framework

    Institut de Formation

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    Professional Responsibility

    PMI Members must :

    1. Maintain high standards ofintegrity

    2. Accept responsibility for actions3. Seek to enhance professional capabilities

    4. Practice with fairness and honesty

    5. Encourage others to act in an ethical andprofessional manner

    Institut de Formation

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    Professional responsibility

    Maintain high standards of integrity

    Be honest

    Follow the law

    Protect Intellectual property Project first

    Stay away from bribes

    Report violations

    Institut de Formation

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    Professional responsibility

    Accept responsibility for actions

    Deal with problems and conflicts as they arise

    Involve management when the team cant

    resolve

    Institut de Formation

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    Professional responsibility

    Seek to enhance professional capabilities

    Continue to learn

    Stay aware of best practices and researches

    on project management topics Understand your strengths and weaknesses

    Plan your professional development

    Institut de Formation

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    Professional responsibility

    Practice with fairness and honesty (1)

    Balance stakeholders interests Get clear and concise requirements

    Actively look for competing needs and objectives In conflict management, the customers needs go first

    Interact with your team and all stakeholders ina professional and cooperative manner

    Understand cultural differences Understand communication preferences when identifyingstakeholders

    Respect different work ethics of team members Provide training

    Institut de Formation

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    Professional responsibility

    Practice with fairness and honesty (2)

    Contribute to the project management KB Share lessons learned

    Support the education of others on project mgmt Coach other project managers

    Institut de Formation

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    Professional responsibility

    and..

    Encourage others to act in an ethical

    and professional manner

    Institut de Formation

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    Professional Responsibility

    PMI Member Code of Ethics (1)1. professional behavior

    Disclose conflicts of interest

    Refrain from offering or accepting illegal payments

    Conduct research honestly and impartially andmaintain complete research records

    Respect and protect IP Seek to enhance their skills

    Truthfully represent their qualifications

    Institut de Formation

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    Professional Responsibility

    PMI Member Code of Ethics (2)2. relationships with clients, employers, and public

    Provide clients and employers with honest infor-mation about qualifications and project estimates

    Respect implicit non disclosure agreement

    Do not take advantage of information acquired

    during mission Comply with all applicable laws and customs

    Protect the public from harm

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    Professional Responsibility

    PMI Member Code of Ethics (3)3. obligations to PMI

    Respect the rules and procedures of the PMI

    Do not engage in activities to compromise thereputation or property of PMI

    Cooperate with PMI to review possible ethics or

    rule violations Provide accurate and complete information to PMI

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    Professional responsibility

    PMP Code of Professional Conduct(specific responsibilities) Provide accurate and complete information concerning the

    certification program

    Report violations of the PMP Code of conduct, and cooperatewith PMI regarding these violations

    Provide truthful info on your experience and performance

    Support and disseminate the PMP Code of conduct to other

    certificants Provide truthful information about project expected results

    Maintain and satisfy scope and objectives of professionalservices

    Institut de Formation

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    Professional Responsibility

    The following are inputs you should consider when gathering data for an ethicaldecision (choose all that apply)

    A Customer correspondence

    B Third-party opinions

    C Legal reviews

    D Interviews with involved parties

    While managing a team of programmers, you are approached by a team

    member who voices displeasure about a co-worker. You take what you believe

    to be appropriate measures to ease the tension between the two employees,

    but the problem continues. Which of the following should you do next ?

    A Consult the Human Resources Department.

    B Discipline the employee who is creating the problem.

    C Inform the employee who complained to 'take it or leave'.

    D Discipline the employee who keeps complaining.

    Institut de Formation

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    Professional Responsibility

    You are a project manager working on contract for a mid-size pharmaceutical

    company. You have just completed execution activities and notice that this

    project will be completed on time, but 15% percent under budget. Given that

    the client could be saving 15% of the estimated cost, this would mean your

    personal bonus and profit to your company would also be reduced. Given the

    situation, Which of the following should you do?

    A Include activities to lengthen the contract, thus adding the extra 15% to the

    total.

    B Bill the client for the full cost of the agreed contract.C Add additional requirements that were removed due to cost restraints.

    D Inform the client that the project was completed on time and under budget.

    When it appears that a design error will interfere with meeting technical

    performance objectives, the PREFERRED response is to :

    A Decrease the performance value to equal the assessed value

    B Develop alternatives solutions to the problem

    C Increase the specified value to set a new performance goal

    D Reduce the overall technical complexity of the projet

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    Professional Responsibility

    You are building a water treatment facility. Routine tests reveal that there are

    contaminants in the water but that they have an extremely low risk for causing

    any sickness. As the project manager, you should :

    A Inform the public that a detailed examination has been ordered to determine

    the extent to which the problem exists

    B Do nothing because there is extremely low risk for sickness except for some

    effects on small children and the elderly

    C Tell the public there is no problem, except for small children and the elderly

    who need to boil the water before drinking

    D Educate the public about the advances on water treatment technology and the

    industry efficiency and safety record

    Institut de Formation

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    Test : Professional Responsibility

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    Project Management Framework

    Questions