Pmo supporting and enabling project success (Tracy Bergamin) SCOT100915
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Transcript of Pmo supporting and enabling project success (Tracy Bergamin) SCOT100915
© CGI Group Inc. CONFIDENTIAL
PMO: Supporting and enabling project
success
Tracy Bergamin
September 10th, 2015
What is a PMO?
There are no two PMOs that are the same. There are a wide range of mandates
and responsibilities which a PMO may have:
• Organisational Unit PMO
• Project-Specific PMO
• Project Support PMO
• Enterprise PMO
• Centre of Excellence
The one thing that all PMOs can do is support and enable project success.
3
Scope of the PMO
Knowing the scope of the PMO mandate and responsibilities is vital. It is
essential that the scope is well defined and communicated. If setting up a new
PMO treat it as a project.
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POSSIBLE AREAS
GOVERNANCE FINANCE REPORTING
QUALITY
STAKEHOLDERS
PROJECT
METHODOLOGY RESOURCING COMMUNICATIONS TRAINING/
MENTORING
PMO Lifecycle
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Initialisation Design &
Build Execution Closing
All PMOs should follow a project lifecycle.
Initialisation For new PMOs or re-engineering of a current PMO
Design and Build All PMO should through a continuous improvement process loop through the Design and
Build and execution stages
Closing
Project/Programme PMOs will go through the closing phase
Remember PMs are busy people!
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PLANNING
RESOURCING TRACKING
PEOPLE
MANAGEMENT DEADLINES
BUDGET
STAKEHOLDER
MANAGEMENT
COMMUNICATIONS
DOCUMENTATION
The Tightrope Walk – getting the balance right
Balance between Governance and supporting and enabling.
• Make the Governance functions as simple and easy to complete as possible
• Communicate and demonstrate that the PMO offers more than just a tick box exercise
• Approach all interactions with project members in a positive light
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Don’t stay in your box
• Look for trends
• Risks and Issues
• Questions to the PMO
• If there are items are consistently noted then add them into templates.
• E.g. Risk Log – The risk of resource constraints could impact timelines
• Organise cross-program/cross-project/cross-department committees
• Reach out to other PMOs
• Take items outside your mandate to areas that can help
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For further details contact:
Tracy Bergamin | Head of Justice Enterprise Programme Office | CGI
Public Sector | CGI
[email protected] | CGI-group.co.uk