PMBok Processes with CCPM Best Practices

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PMBoK Processes + CCPM Procedures

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Initiating Planning Executing Closing

Monitoring & Controlling

PMBoK and CCPM Frameworks

Reducing WIP(Bad Multitasking)

Full KittingCritical Chain

Planning/Buffering

Managing Execution

POOGI Processes

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Develop Project Charter

Project Management Initiating Processes

Integration Overview – Initiating

Identify Stakeholders


Monitoring &

Controlling

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During the Initiation Processes in CCPM is necessary to evaluate the ratio between the Load of work of the new project versus the Capacity of the team deliver more.

The exercise here is to analyze the priority of this new project against the portfolio which is already running, and re-allocate dates and resources according the business needs and or legal/compliance requirements.

The final product is to have a common and strategic vision about the projects and initiatives comes first and assure proper resources to start, execute and deliver them.

Integration Overview – Initiating

Identify Stakeholders

Develop Project Charter

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Monitoring &

Controlling

Plan Scope Management

Collect Requirements

Define Scope

Create WBS

Plan Schedule Management

Define Activities

Sequence Activities

Estimate Activity

Durations

Estimate Activity

Resources

Develop Schedule

Plan Cost Management

Estimate Costs

Determine Budget

Plan Quality Management

Plan HR Management

Plan Communications

Management

Plan StakeholdersManagement

Plan Risk Management

Identify Risks

Quantitative Risk Analysis

Qualitative Risk Analysis

Plan Risk Responses

Develop Project Management Plan

Integration Overview - Planning

Project Management Planning Processes

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Estimate Activity

Durations

Estimate Activity

Resources

Develop Schedule

During the Planning Processes the activities involved in to building the Schedule are different in CCPM:

- Duration estimative cannot have local safeties, which means they will be shorter (most part of the times);

- Resources, when allocated to a task, will work exclusively in the task, with no other parallel work;

- The final CCPM schedule need to be “buffered”. All local safeties are gathered in the Feeding Buffers, Project Buffers and Milestones Buffers (where appropriate).


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Plan HR Management

The project HR structure need to be defined:- Project Manager;- Resource Manager;- Task Manager;- Full Kit Manager;- Task Participants.

According their roles the team need to be properly trained in CCPM and the accesses and profiles in the CCPM and Project Management tools need to be set.

The CCPM support team need to be defined (when is the case).

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Plan Communications

Management

The Communication Plan has to consider the CCPM main tool of reporting is the Fever Chart. So, the stakeholders and the “customers” of information need to be prepared (trained) to understand and assess it.

All the information about issues, problems, work execution, performance, etc. need to be linked with the Fever Chart and it´s data. This assure a single

consistent channel of communication between the project and it´s stakeholders.

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Monitoring &

Controlling

Direct and Manage the Project Work

Integration Overview - Executing

Manage Communications

Acquire Project Team

Develop Project Team

Manage Project Team

Manage Stakeholder Engagement

Conduct Procurement

Perform Quality Assurance

Project Management Execution Processes

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Direct and Manage the Project Work

The process is based on frequent (preferably daily) meetings between the Project Manager and the Project Team (Task Managers, Full Kit Managers, Resource Managers, etc.) where the progress is measured and issues are addressed.

The key is to be sure the project work is synchronizedwith other activities (other projects and non project work - day by day activities).

Guidelines:• Whenever a task starts it shouldn’t stop until be

concluded;• The resources that are working in a task, must

work in the task only. No Multitask!!!• Do not start a task earlier than planned. The work

is do as late as possible.Tools:

• Buffer Recovery Plan;• Help Needed;• Escalation.


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Manage Project Team

The Project Manager, together with the Task Manager and the Resource Manager need assign the people to the tasks.

In the Planning Phase the tasks are linked with the roles (functions) to analyze the capacity to perform the work.

Now it is time to distribute the work to the teams according the plan. Eventual lack of resources have to be immediately addressed, before to cause major damages in the project.


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Manage Communications

The way to communicate the status the project is the “Fever Chart”. This tool allow all the team and stakeholders follow the speed of progress and have a clear picture of the work remaining to finish.

The chart shows the ratio between the % of Critical Chain completion (based on the remaining time to finish the ongoing tasks) and the % of buffer consumption.


% B

uff

er

Co

ns

um

ed

% Chain Complete

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Monitoring &

Controlling

Monitor and Control Project Work

ControlCommunications

Validate Scope

Control Scope

Control Risks

Control Quality

Project Management Monitoring & Controlling Processes

Integration Overview – Monitoring & Controlling

Perform Integrated Change Control

Control Procurements

Control Stakeholder Management

Control Schedule Control Costs

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Control Schedule

Tracking the project progress through the Fever Chart is possible to identify the pace of the work and work in the issues before they cause major damage in the schedule.


Monitor and Control Project

Work

% B

uff

er

Co

ns

um

ed

% Chain Complete

A quick view in the tendency can give a valuable information:• Vertical progression means the project is

consuming buffer (safety) with lower progress;• Horizontal movements (from left to right) means

you are moving forward in the project critical chain with lower buffer consumption.

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Monitoring &

Controlling

Close Project (or Phase)

Project Management Closing Processes

Integration Overview – Closing

Close Procurements

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Close Project(or Phase)

During the project closure the team gather all the data available in the system, identifying opportunities of improvement and assessing the problems and issues happened along the project.

In CCPM this is called POOGI process, where the key is to search the most frequent causes for the most part of the problems (root cause). To do so, informations like these one is used:• Tasks that caused the highest buffer consumption

(number of occurrences and total time);• Tasks stuck (number of occurrences and total

time);• More frequent “Help Needed” (assigned to who

and what problems);• Project Managers, Full Kit Managers and Task

Managers assigned to the highest level of buffer consumption.


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CCPM touch all of the five PMBok groups of processes, being present from the Initiation until the Closing. Around 13 processes are directly related with the CCPM best practices.

The main purpose of CCPM in simple. Protect and prioritize the flow. Which means avoid any interruption in the project work.

Everybody need to have a clear priority about what is the work to do now and what is the next.

The Critical Chain is the constraint of a project. So, need to be protected against uncertainty and Murphy through buffers, strategic placed in points were delays will cause critical damage.

Preparation is everything. So, use Full Kits to make sure once something start, can be finished with no breaks.

Conclusions

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Focus, focus and focus. Avoid Multitask. Do one thing at the time. This will reduce stress and help to bring good quality.

In summary CCPM is not a Project Management methodology, is a “way” to how to manage and execute the Project. It does not specify phases; documents; and/or steps.

CCPM implementations, as any other cultural and behavior changes, require discipline and high management intensive support in the beginning, but significant improvements are proven in terms of reducing the projects cycle time, increasing the due date performance (deliver when it is originally planned) and the overall reliability.

Conclusions

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Questions

PMBok Processes with CCPM Best Practices

Business

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