PLVN General Meeting Agenda, 16 June 2015old.plvn.net.au/sites/default/files/PLVN General...

General Meeting to be held on Tuesday, 16 June 2015

At MAV, Level 11, 60 Collins St, Melbourne

From 10.00am to 4.00pm

AGENDA

Presentations:

10.15am READ Project, SWLDP, Chris Kelly and Ian Phillips

11.00am David Ryding, Director, Office of the City of Literature

11.30am Viv Fox, Performance Improvement Training Opportunities

12.00pm PLVN Partners

1.45pm Domestic Violence, Kellie Nagle, policy Advise PVAW, MAV

2.45pm PLVN Key Messages, Karyn Siegmann

1. Welcome

Apologies:

2. Minutes of Previous General and Executive MeetingsMinutes of General Meeting of 17 March 2015 and Executive Meetings of 3 March, 7 April and 5 May 2015

JMurrell

3.3.1

Business arising from previous minutesVictorian Tech Savvy Seniors KWS

4. Correspondence In & Out (includes electronic format) KWS

5.5.15.2

Financial reportFinancial Status attachedInvoices for Payment attached

JCullen

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Public Libraries Victoria Network Inc. ABN: 62 734 551 228 Reg No: A 0023 190g

6. PLVN Key Messages – circulated previouslyPresentation and discussion of key messages

KS

7. The Victorian LibraryLocal Government VictoriaPLVN AdvocacyIncludes actions by PLVN to external stakeholders and support for PLVN members in advocating within their own organisations

CMorr

JM

8. State-Wide Library Development ProjectsReport to be circulated separately

DR

9.9.19.29.39.49.5

Updates:ACPLALIA Australian Public Library AllianceINELI OceaniaVolunteering VictoriaSWIFT Update

JMKWSCMackKWSPC

10. Presentations

11 Other Business

Meeting Close

With thanks to our Partners for their continuing support:

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Future Meeting Dates

General Meeting dates: 20 October 2015 at MAV following AGM

1 December 2015 at Geelong Library and Heritage Centre

Annual General Meeting: 20 October 2015 at MAV

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Item 4: PLVN Correspondence to 4 June 2015

Inwards

Number Date From Subject Action By

15/001 1/7/2014 Jan Richards IFLA Satellite Conference, 12-13 August, Birmingham, UK

Distributed to Members

15/002 1/7/2014 MAV Weekly Bulletin, week ending 27 June 2014 Distributed to Members

Future editions will not be recorded

15/003 1/7/2014 LGPro Weekly Update Distributed to Members


15/004 1/7/2014 MAV Human Services Monthly Update Distributed to Members


15/005 1/7/2014 My Language Committee Closure of My Language website to close 8 August 2014 due to decline in need for website


15/006 1/7/2014 Cheryl Akle, Trust and Co The Reading Hour 2014 Distributed to Members

15/007 2/7/2014 LIS News, weekly update Distributed to Members


15/008 2/7/2014 ALIA New public library career and professional development programs


Future editions will not

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be recorded

15/009 4/7/2014 Anne Hartican INELI Oceania Update Distributed to Members

15/010 22/7/2014 Warren Truss, MP Acknowledgement of correspondence re Tarneit Library funding

15/011 26/8/2014 Tim McCurdie, MP Acknowledgement of Victorian Library initiative letter

15/012 27/8/2014 Hon Bruce Atkinson, MP Acknowledgement of Victorian Library initiative letter

15/013 1/9/2014 Hon Michael O’Brien, MP Acknowledgement of Victorian Library initiative letter and advice that unable to meet with PLVN representative

15/014 5/9/2014 Minister Tim Bull, MP Acknowledgement of Victorian Library initiative letter

15/015 12/9/2014 Georgie Crozier, MP Acknowledgement of Victorian Library initiative letter

15/016 16/9/2014 Craig Ondarchie, MP Acknowledgement of Victorian Library initiative letter

15/017 23/9/2014 Jenny Mustey Resignation as PLVN representative on ACPL ACPL advised

15/018 24/9/2014 Simon Ramsay, MLC Acknowledgement of Victorian Library initiative letter

15/019 9/10/2014 Christine Galloway EoI: Library Assistant role Referred to ERL

15/020 10/10/2014 Nerida Dye Advice that has resigned from her position with Gannawarra and will resign from the PLVN Executive Committee

Acknowledged, 23/10/2014

15/021 15/10/2014 Tim Bull MLA Acknowledgement of Victorian Library initiative letter

15/022 27/10/2014 IFLA Nomination Form – President-elect or Members of Governing Board of IFLA

For exec consideration

15/023 11/12/2014 Coralie Dyson Request for support in studies and DPFC Request circulated to

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PLVN Members.

Michael Scholtes to follow-up with correspondent

15/024 24/12/2014 Ben Gullquist (DeptPremier&Cabinet

Acknowledge advocacy letter to the Hon Dan Andrews which has been referred to the Hon Natalie Hutchins, the Minister for Local Government.

15/025 20/1/2015 Dan Harper, LGV Review of the Premiers’ Reading Challenge

15/026 23/1/2015 Lidia Putziger, IFLA FAIFE and CLM nominations

15/027 15/1/2015 IFLA Membership Renewal

15/028 7/4/2015 Leneve Jamieson (INELI Oceania)

Update on INELI Oceania program to March 2015

15/029 6/5/2015 Hon John Day (Min Culture & Arts, WA)

Response from Minister re SLWA Funding confirming WA State government not support measures resulting in closure of public libraries, in response to PLVN letter

15/030 25/5/2015 Trish Smyth, Kingston Advice that Kingston does not support PLVN’s submission to the Rate Capping and Variation Framework consultation paper

15/031 29/5/20145 Coralie Dyason Update on communication with Melton Library and Information Service and progress of library at Dame Phyllis Frost Centre

15/032 6/6/2015 Helen Coleman, Mayor Nillumbik

Acknowledgement of receipt of PLVN Annual Report 2013-14

Outwards

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Number Date To Subject Action By

O/15/001 1/7/2014 Maryce Johnstone (Gale-Cengage)

Request for final offer for PLVN Vendor partnership

Offers received for PLVN Executive considerationO/15/002 1/7/2014 Veronica Steinecke

(bibliotheca)Request for final offer for PLVN Vendor partnership

O/15/003 1/7/2014 Emerald Leung (Civica) Request for final offer for PLVN Vendor partnership

O/15/004 2/7/2014 Russell Varney (SLQ) 2012-13 National Public Library Statistical Return KWS

O/15/005 18/8/2014 Victorian State MPs Advocacy letter re the Victorian Library Initiative PM

O/15/006 27/8/2014 Maryce Johnstone Acceptance of PLVN Vendor Partnership proposal KWS

O/15/007 7/10/2014 Crowe Horwath Melbourne

Representation letter re Financial Audit 2013-14 JM

O/15/008 20/10/2014 Anna Burkey Support for SLV Early Literacy Online Grant application

JM

O/15/009 23/10/2014 Paul Dunn (AAV) Support ARTfinder project funding submission JM

O/15/010 23/10/2014 Nerida Dye Acknowledge resignation from PLVN Exec and thanks for contribution to Victorian public libraries

JM

O/15/011 26/11/2014 IFLA Nomination of c Mackenzie for IFLA Governing Board Acknowledged receipt

O/15/012 26/11/2014 IFLA Lyon Declaration on Access to Information and Development – advice to sign (electronic)

O/15/013 26/11/2014 Hon Tim Bull, MLA Public petition in support of the Victorian Library JM JM

O/15/014 26/11/2014 Hon Richard Wynne, MLA Public petition in support of the Victorian Library JM JM

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O/15/015 26/11/2014 Colleen Hartland, MLA Public petition in support of the Victorian Library JM JM

O/15/016 8/12/2014 Hon Natalie Hutchins, MLA

Advocacy for the release of the Victorian Library Business case and support for the project

JM JM

O/15/017 15/12/2014 Hon Daniel Andrews, MLA

Advocacy for the release of the Victorian Library Business case and support for the project

JM JM

O/15/018 4/2/2015 PLVN Members Your Guide to Power Outages

O/15/019 16/2/2015 Fiona Patten, MLC Future-proofing Victorian Libraries – meeting request JM

O/15/020 16/2/2015 Samantha Dunn, MLC Future-proofing Victorian Libraries – meeting request Jm

O/15/021 16/2/2015 Hon Natalie Hutchins, MLA

Future-proofing Victorian Libraries – meeting request JM

O/15/022 2/3/2015 Russell Varney, SLQ NSLA Statistical Return 2013-14 KWS

O/15/023 24/3/2015 Hon John Day, Min Culture and the Arts

Advocacy in response to proposed SLWA Budget cuts

JM

O/15/024 27/4/2015 Coralie Dyason Response to letter (15/023) advising that M Scholtes, Melton will follow-up her request

O/15/025 27/4/2014 Frank Maguire, MLA Tomorrow’s Library: an equity issue – request for support

Additional attachments O/15O016 andO/15/017

O/15/026 30/4/2015 Justine Hyde, Acting CEO SLV

Advocacy for the maintenance of current levels of SWLDP into the future.

O/15/027 5/5/2015 IFLA Voting papers Acknowledged

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O/15/028 14/5/2015 Dr Ron Ben-David, Essential Services Commission

PLVN submission to the Rate Capping and Framework Variation, distributed to PLVN members

O/15/029 20/5/2015 Victorian Mayors, CEOs and stakeholders

PLVN Annual Report 2013-14

O/15/030 4/6/2015 Trish Smyth, Kingston PLVN response to advice that Kingston does not support PLVN position on ESC Rate Capping and Variation Framework consultation paper

Copies to Exec members

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Item 5: FINANCIAL REPORT to 31 May 2015

5.1 Financial Status:

Bank Balance July August September October November December January February March April May TOTALMacquarie Transaction AccountOpening Balance $171,022 $403,070 $387,436 $375,992 $284,098 $178,636 $196,272 $96,039 $125,553 $128,519 $152,412Closing Balance $403,070 $387,436 $375,992 $284,098 $178,636 $196,272 $96,039 $125,553 $128,519 $152,412 $134,919Interest Received $583 $744 $777 $654 $353 $405 $398 $219 $225 $247 $233Macquarie Term Deposit (2.25%, matures 10/07/2015)Closing Balance $150,000 $150,000 $150,000 $150,000 $250,000 $250,000 $250,000 $252,057 $252,057 $252,057 $252,057NAB Community SaverClosing Balance $48,500 $48,500 $48,500 $47,334 $46,576 $46,411 $44,700 $8,248 $8,157 $7,961 $7,961Profit and Loss July August September October November December January February March* April May YTDfrom MYOB ex GSTIncome $310,229 $11,137 $217,014 $654 $125,586 $1,844 $2,702 $17,629 $265,537 $13,785 $10,581 $976,698Expenditure $191,659 $119,537 $181,793 $86,428 $105,590 $37,595 $122,394 $18,389 $32,564 $3,962 $6,698 $906,609Net Surplus/Deficit $118,570 -$108,400 $35,221 -$85,774 $19,996 -$35,751 -$119,692 -$760 $232,974 $9,823 $3,883 $70,089Quarterly summary Q1 Q2 Q3Income $538,380 $128,084 $285,868Expenditure $492,989 $229,613 $173,347Net $45,391 -$101,529 $112,521BAS $25,032 $7,699 $11,005

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Item 5.2: Invoices for Payment

Invoice Date

From For Amount (GST excl)

24/4/205 Sim'R Catering for CYSSIG seminar at Bendigo Library 1978.36

29/05/2015 William Angliss Institute Room Hire and Catering for Changing Landscapes Seminar, 28 May 2015

3584.55

31/05/2015 NAB Credit Card payments for costs relating to Being the Best We Can @ Gannawarra

$381.40

31-May-15 AccSys Review of the PLVN accounting system by Alan Gerson $1,950.00

31-May-15 Maude Farrugia PLVN website Maintenance $120.00

04-Jun-15 LCIS Renewal of PLVN Insurance - Public Liability, Professional Indemnity $3,584.55

TOTAL $11,598.86

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