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Transcript of Please silence your cell phones - Amazon S3 ... City Promo Weekday 6,839 $10.00 $12.00 $11.00 $10.00...

  • Board of Directors Meeting December 12, 2019

    Please silence your cell phones

    Please take notice that this public meeting of the 32nd District Agricultural Association, a California state institution, is being  recorded using video recording equipment.  Please also take notice that the 32nd District Agricultural Association will release 

    video recordings of its public meetings where required under California law. 

  • The Mission of OCFEC is…

    Celebration of Orange County’s  Communities, Interests, Agriculture and 

    Heritage

    (with results justifying resources expended)

  • 5. Closed Session

    A. Personnel: The Board will meet in closed session to consider the appointment and employment of the General Manager / CEO. [Gov. Code section 11126, subd. (a)(1).]

  • 10C. Consideration of and Vote on the 2020 OCFEC Operating Budget  and Capital/Major Projects

    During the November 21, 2019 meeting, Board members requested additional reports to accompany the proposed draft budget including:

    1. Various ticket and parking increase scenarios 2. 2020 pro forma balance sheet 3. 2020 cash flow projections report 4. Capital/major projects report – indicating priority and whether the work

    would be completed in‐house or contracted 5. List of the largest fairtime revenue contracts 6. Gross fair revenues for L.A. County Fair and San Diego County Fair (if

    available)

  • Scenario #1: Increase Weekday Admissions to match Weekend Admissions

    Scenario #2: A $1 Increase to both Weekday and Weekend Admissions

    Scenario #3: A $1 Increase to Weekend Admissions

    Offer Name Ticket Sales 2020 Budget Scenario #1 Scenario #2 Scenario #3 Adult Gate Weekday 183,706 $12.00 $14.00 $13.00 $12.00 Adult Gate Weekend 204,944 $14.00 $14.00 $15.00 $15.00 Senior Gate 31,741 $7.00 $7.00 $7.00 $7.00 Child Gate 55,981 $7.00 $7.00 $7.00 $7.00 Senior Day 8,946 $5.00 $5.00 $5.00 $5.00 OCTA 33,517 $4.00 $4.00 $4.00 $4.00 Best Promotion Ever  65,818 $7.00 $7.00 $7.00 $7.00 City Promo Weekday 6,839 $10.00 $12.00 $11.00 $10.00 City Promo Weekend 6,211 $12.00 $12.00 $13.00 $13.00 Military Family Weekday 10,586 $6.00 $7.00 $7.00 $6.00 Military Family Weekend 14,543 $7.00 $7.00 $8.00 $8.00 Superpass Ticket Promo 2,427 $10.00 $10.00 $10.00 $10.00 Charger Football/OCNM Weekday 4,632 $6.00 $7.00 $7.00 $6.00 Charger /OCNM Weekend 1,165 $7.00 $7.00 $8.00 $8.00

    Change vs. Budget: $ $396,308 $432,626 $226,863 Change vs. Budget: % 5.0% 5.5% 2.9%

  • Scenario #4: Increase merchant space rates by 10%

    Revenue Line 2020 Budget Rate Increase Volume Loss Net Increase 2020 

    Estimate vs. Budget

    Rent In ‐ Conc/Comm ‐ Fair $1,003,900 10.0% ‐5.0% 4.5% $1,049,076 $45,176

    Rent Out ‐ Exhibits ‐ Fair $1,260 10.0% ‐5.0% 4.5% $1,317 $57

    Rent Out ‐ Conc/Comm ‐ Fair $387,400 10.0% ‐5.0% 4.5% $404,833 $17,433

    MarketPlace Village ‐ Conc/Comm ‐ Fair $18,700 10.0% ‐5.0% 4.5% $19,542 $842

    $1,411,260 $1,474,767 $63,507

  • Scenario #5: Increase parking from $9 to $10

    Parking Volume Rate Increase Volume Loss Net Increase 2020 Estimate vs. Budget

    Year Round 187,521  $1.00 $0.00 $1.00 $1,875,210 $187,521

  • 10C. Consideration of and Vote on the 2020 OCFEC Operating Budget  and Capital/Major Projects

    During the November 21, 2019 meeting, Board members requested additional reports to accompany the proposed draft budget including:

    1. Various ticket and parking increase scenarios 2. 2020 pro forma balance sheet (following decision on ticketing) 3. 2020 cash flow projections report (following decision on ticketing) 4. Capital/major projects report – indicating priority and whether the work

    would be completed in‐house or contracted 5. List of the largest fairtime revenue contracts 6. Gross fair revenues for L.A. County Fair and San Diego County Fair (if

    available)

  • 10C. Consideration of and Vote on the 2020 OCFEC Operating Budget  and Capital/Major Projects

    During the November 21, 2019 meeting, Board members requested additional reports to accompany the proposed draft budget including:

    1. Various ticket and parking increase scenarios 2. 2020 pro forma balance sheet 3. 2020 cash flow projections report 4. Capital/major projects report – indicating priority and whether the work

    would be completed in‐house or contracted 5. List of the largest fairtime revenue contracts 6. Gross fair revenues for L.A. County Fair and San Diego County Fair (if

    available)

  • Capital Expenditures/Major Projects

    2019 Carry ‐forward FY 2020

    Property Signage 200,000

    Storm Water Infrastructure  251,000

    Pac Amp Box office awning 64,000

    IT  emergency generator  450,000

    2019 Carry‐forward total: 965,000

    DRAFT

    Departments: 97, 992019 Carry‐forward:  all priority 1 / all work performed by contractor

  • Priority Capital Expenditure FY 2020 FY 2021 FY2022 1 Administration bld ‐ Office space improvements 58,000 1 Light Pole replacement (Pac Amp) 21,000 1 Costa Mesa bld ‐ fire sprinkler head replacement 12,000 1 Huntington Beach bld ‐ fire sprinkler head replacement 7,000 1 OC Promenade bld ‐ fire sprinkler head replacement 8,000 1 Santa Ana Pavilion bld ‐ fire sprinkler head replacement 8,000 1 Costa Mesa bld ‐ Fire Alarm panel 6,000 1 Box office roof replacement 40,000 1 E&E roof replacement 13,000 1 Huntington Beach bld ‐ replace (2) roof top package units (HVAC)  55,000 1 Costa Mesa bld ‐ replace (1) roof top package unit (HVAC)  40,000 2 Lot G ‐ utilities 220,000 2 Admin Electrical upgrade  32,000 2 Judging Arena ‐ Electrical upgrade 13,000 2 ASA electrical upgrade  30,000 1 Gate 1 Transformer replacement 35,000 1 Pac Amp storm water pumps 80,000 1 Plaza Pacific south lawn ‐ landscape and turf 250,000 2 Parking lot maintenance (seal / stripe) 100,000 100,000 100,000 1 Exterior parking lot repairs 150,000 150,000 150,000 1 Interior parking lot repairs 100,000 100,000 100,000 2 Back Flow valve replacement (all grounds) 30,000 30,000 30,000

    DRAFT

    contractor

    in‐house

    combination

    Work performed by key:

  • Priority Capital Expenditure FY 2020 FY 2021 FY2022 1 Desilting Basin 75,000 2 Admin exterior resurfacing (color coat) 30,000

    20 21

    /2 02

    2  ex pe

    nd itu

    re s  TB

    D

    Heroes Hall Medallion replacement/repair 150,000 Plaza West accessibility ramp and stairs 45,000 Centennial Farm Welcome Center/Gift Shop 23,000 E&E work space upgrade ‐ exterior 12,000 Gate 10 remodel 20,000 Replace shade cloth ‐ Court Yard 50,000 Replace landscaping island at Box Office  250,000 Ranch bldg. ‐ install trellis 35,000 Maintenance yard compactor cover 150,000 Sound wall ‐ ASA 1,000,000 Replace ASA block restrooms 200,000 Costa Mesa elect upgrade 20,000 Pac Amp roll up doors (restroom) 60,000 60,000 Parking Lot G ‐ asphalt repair 400,000 300,000 Way Finding signage 100,000 100,000 Parking lot lighting controls 150,000

    Capital Total: 1,413,000 2,895,000 990,000

    DRAFT

    Departments: 97, 99

    contractor

    in‐house

    combination

    Work performed by key:

  • Priority Equipment FY 2020 FY 2021 FY2022 3 Portable rolling bleachers  28,000 3 Heroes Hall‐utility cart with fold down back seat 12,000 1 All grounds Wi Fi 45,000 2 40 yard storage containers (3)  15,000 1 Centennial Farm ‐ permanent handwashing station 7,000 2 Large Format printer 13,000 1 Battery back up emergency gen  16,000 3 CAD plotter 5,500 1 Surveillance system (upgrade)  37,000 20,000 1 All grounds PA 30,000 30,000 3 Taylor Dunn carts ‐ fleet replacement                             15,000 15,000 1 Exhibit equipment 37,500 37,500 37,500

    20 21

     e xp .

    E&E ‐ passenger cart  12,000 Portable restroom 30,000 4‐seater utility cart with fold down back seat  (E&E) 14,000 Valve exerciser 5,500 Livestock fence panels  28,000 Power monitoring system 100,000 100,000

    Capital  total: 261,000 292,000 137,500

    DRAFT

    Departments: 97, 99

    contractor

    in‐house

    combination

    Work performed by key:

  • Priority Major Expenditures FY 2020 FY 2021 FY2022 2 Fire (Fire Lane) curb painting 50,000 2 Fumigation Millennium Barn  10,000 3 Exterior parking perimeter ‐ planting 30,000 2 Main Mall lighting Retro fit ‐ tower lights 20,000 1 Heroes Hall ‐ Resurface floor 14,000 1 Pacific Amphitheater ‐ berm renovation (landscape) 15,000 20,000 20,000 2 Replace in‐grounds electrical boxes 30,000 30,000 30,000 2 Ticket booth ‐ replace AC units 30,000 1 Ticket booth IT upgrade 22,000 3 Portable hand wash stations  7,000 3 Umbrellas  10,000 2 Cable ramps 10,000 10,000 3 Picnic tables 20,000 20,000 20,000 3 Aluminum barricades 20,000 20,000 20,000 3 Electrical SO cord storage containers                               5,500 5,500 5,50