PLDC ENVIRONMENTAL HEALTH & SAFETY (EHS) …

PLDC

ENVIRONMENTAL HEALTH & SAFETY (EHS)

SPECIFICATION

LEVEL CONTRACTOR 2

Element Program Date Version Number Review Author Pages Approved by 300 390 – C M 17/7/14 1.4 01/08/17 MK of 23 Mick O’Brien S:\OHSE\300 People\390 Contractor Management\140717_PLDC Level Contractor 2.doc

Controlled Copy (Only if viewed on the IMS. All printed versions are uncontrolled

TABLE OF CONTENTS

APPENDICES 4

1. SCOPE 5

2. GENERAL CONTRACTOR OBLIGATIONS 5

3. LEGISLATIVE COMPLIANCE 5

4. TERMINOLOGY 6

5. PLDC EHS MANAGEMENT SYSTEM 6 5.1 PLDC EHS Management System 6

5.2 PLDC EHS Policy 6

5.3 PLDC Core Risk Management Program 6

5.3.1 Core OHS Risks 7

5.3.2 Core Environmental Risks 7

5.4 PLDC Protocols 7

6. PLDC SITE SPECIFIC EHS REQUIREMENTS 7 6.1 Heavy Vehicles 8

6.1.1 General 8

6.1.2 Modification / Repairs 8

6.1.3 Access / Egress of Equipment 8

6.1.4 Control Functions 8

6.1.5 Lighting and Alarms 8

6.1.6 Operator Cabin and Protection 9

6.1.7 Fire Suppression Systems 9

6.1.8 Braking Systems 9

6.1.9 Engine Compartments 10

6.1.10 Guards and Shields 10

6.1.11 Marking, Signs and Identification 10

6.1.12 Electrical Requirements 10

6.2 Plant & Equipment Inspections 11

6.3 Authority to Drive Light Vehicle Permit 11

6.4 Drugs and Alcohol 11

6.4.1 Random Drug and Alcohol (D&A) Testing 11



6.4.2 Fore Cause Drug and Alcohol Testing 12

6.4.2.1 PRE-WORK SCREENING 12 6.4.3 Counselling & Costs 12

6.5 Health Surveillance 12

6.6 Fatigue Management 13

6.7 Consultation Requirements 13

6.8 Mobile Phones and UHF Radios 13

6.9 First Aid Facilities 14

6.10 First Aid Certification 14

6.11 Evacuation and Emergency Response 14

6.12 Incident Improvement Request (hazard Reporting) 14

6.13 Incident Management and Reporting 14

6.14 Accident/Incident Reporting & Investigation 15

6.15 Personal Protective Equipment 15

6.16 Traffic Management 15

7. PLDC RULES 16 7.1 Contractor Access 16

7.2 Visitor Access 16

7.3 General Safety Rules 16

8. CONTRACTOR PRE-AWARD REQUIREMENTS 18 8.1 Contractor Qualification 18

8.2 Contract Level 18

8.3 Contractor Level 2 requirements 18

8.4 Core Risk Control Plan (CRCP) 19

8.5 Safe Work procedures (SWP) 19

8.6 Supervision and Monitoring Plan (Development) 20

8.7 EHS Induction 20

9. CONTRACTOR POST-COMMENCEMENT REQUIREMENTS 21 9.1 Kick-off Meeting 21

9.2 Authority to Work Permit 21

9.3 Contractor EHS Consultation 21



9.4 Sub-Contractor Engagement 22

9.5 Monthly EHS Reporting 22

9.6 Supervision & Monitoring Plan (Implementation) 23

9.7 Contractor Personnel Training 23

9.8 Auditing 23

9.9 Improvement and Incident Reporting (IIR) 24

APPENDICES

a) PLDC EHS Policy

b) Protocol List

c) PLDC Workplace Minimum Requirements Checklist

d) Daily Supervision Inspection Flow chart



1. SCOPE

This document defines the Environmental Health and Safety obligations for Contractors carrying out services or works on the PLDC site and to ensure no Contractor commences works without having been provided instruction on relevant PLDC EHS policies, programs, procedures, and protocol(s).

For the purpose of this document, ‘Contractor’ shall be deemed to also refer to Consultants and sub-contractors, as relevant. Additionally, ‘Works’ shall be deemed to also refer to Goods and Services, as relevant.

2. GENERAL CONTRACTOR OBLIGATIONS

The obligations of Contractors engaged by PLDC include:

(a) Observing all legislative and or regulatory requirements to provide for the protection of persons and property associated with the Works;

(b) Ensuring compliance with the PLDC EHS Management System; (c) Ensuring compliance with their own EHS Management Plan prior to and during work

activities; (d) Participating in consultation and communication processes with PLDC personnel and other

Contractor personnel; (e) Exercising due diligence in incorporating risk management principles into work undertaken on

the PLDC site to effectively control risks, including those identified by PLDC (see protocol section); and,

(f) Demonstrating the ongoing effectiveness of their EHS Management Plan(s).

3. LEGISLATIVE COMPLIANCE

PLDC is currently regulated by the NSW Department of Industry & Investment (DII). As a minimum standard, all activities undertaken on the PLDC site must comply with the relevant Acts, Regulations, Codes of Practice, Australian Standards and Industry Guidelines associated with Environment, Mining, Extraction and Construction Industries requirements. The legislation applicable to the work undertaken on the PLDC site includes:

(a) Work Health and Safety Act (NSW) 20011; (b) Work Health and Safety Regulation (NSW) 2011; (c) Mine Health and Safety Act (NSW) 2004 (d) Mine Health and Safety Regulation (NSW) 2007 (e) Protection of the Environment Operations Act 1997; (f) Environmental Planning and Assessment Act 1979; (g) AS/NZS 4801 – Occupational health and safety management systems (h) AS/NZS ISO 14001 – Environmental management – Environmental performance evaluation -

Guidelines (i) AS/NZS 31000 – Risk Management (j) AS/NZS 9001 – Quality management systems – requirements (k) MDG15 – Guideline for mobile and transportable equipment for use in mines (l) All other relevant Acts and Regulations, Codes of Practice and Australian Standards, Local Laws

and By-laws which are applicable, based on scope of work/work environment



4. TERMINOLOGY

Environmental Safety and Management Plan (EMP) – depicts the environmental and safety requirements for the contractor to be approved to work on site (formerly known as an SMP)

Safe Work Procedures (SWP) – depicts how personnel will safely conduct the work based on identified hazards and must take cognisance of the relevant JHA’s (also known as work instruction)

Safe Work Method Statement (SWMS) – reviews known and potential hazards associated with conducting work and determines means to control or reduce the risk of the hazards through consultation and communication with the workforce (also known as JHA’s& JSA’s)

Equipment Operating Procedure (EOP) – can include EOM manuals and depicts how to operate equipment safely (also known as work instructions)

Department of Industry Investment (DII) – Regulatory body that governs the entire Penrith Lakes Mine Site

Contractor: A contractor who agrees to provide services to another party, but who retains significant or complete control over how the work is done.

Consultant A consultant is someone who gives expert or professional advice.

5. PLDC EHS MANAGEMENT SYSTEM

5.1 PLDC EHS Management System

The PLDC EHS Management System has been developed and implemented within a framework that provides for both DII and WorkCover requirements. However, as the bulk of the work on site is regulated by the DII, contractors must ensure their EHS system includes compliance to mining legislation.

5.2 PLDC EHS Policy

PLDC are committed to the effective management of environmental health and safety in the workplace, which is demonstrated in the Penrith Lakes Development Corporation EHS Policy.

This policy has been prepared in consultation with persons working at the PLDC site and will be reviewed throughout the life of the PLDC project to ensure it remains consistent with legal and moral obligations (Refer Appendix A). Therefore, the all contractors are required to comply with the Penrith Lakes Development Corporation EHS Policy.

5.3 PLDC Core Risk Management Program

PLDC has developed and maintains a Core Risk Management Program which is aimed at adequately identifying and controlling core occupational health, safety and environmental risks across the site. PLDC continually monitor and review the EHS risk profiles for the site to ensure all core risks are identified and eliminated or where not feasible, adequately controlled.

In accordance with legislative requirements for managing identifiable hazards, PLDC has identified the following core EHS risks on site:



5.3.1 Core OHS Risks

(a) Traffic Management (b) Excavation and Trenches (c) High Faces (d) Manual Handling (e) Energy (other than electricity) (f) High Voltage (g) Electricity (other than HV)

5.3.2 Core Environmental Risks

(a) Air Quality (b) Noise (c) Heritage (d) Water – Sediment and Erosion Control (e) Water- Tailings Management (f) Water- Waste Water (g) Spill Control Management (h) Noxious and Environmental Weeds and Pests (i) Biodiversity Management (j) Waste Management (k) Asbestos

5.4 PLDC Protocols

PLDC protocols define key risk areas associated within Core OHS and Environmental Risks which define who to contact within PLDC (and when) and what some of the minimum levels of controls area with respect to indentified hazards on site.

The list of protocols is regularly updated with additional protocols added as required. A folder (or emailed copy) of protocols is issued to each work group on the PLDC site under a document control process to ensure that all updates and additions are appropriately disseminated. A copy of the PLDC protocols is provided with all tender/contract documents (current only at the time of issue) with further copies available from the PLDC offices on request. Refer to Appendix B for a list of PLDC protocols.

As part of conducting works/services on site, contractors shall ensure the PLDC protocols are adhered to at all times. The relevancy of protocols will be determined by a PLDC supervisor as part of the Core Risk Control Plan, before contract award, to inform contractors of their responsibilities. Those protocols deemed relevant, shall be incorporated into the contractors EHS program to ensure the identified hazards are effectively controlled.

6. PLDC SITE SPECIFIC EHS REQUIREMENTS

The following site specific EHS standards and rules apply to specific works undertaken on the PLDC site. Each standard, rule and protocol should be assessed for relevance to the Works and included in the Project EHS Management Plan for the works where necessary.



6.1 Heavy Vehicles

6.1.1 General

Vehicle and plant standards should comply with the Guidelines for Mobile and Transportable Equipment for Use in Mines (MDG15) and comply with the following requirements when operating, modifying, and servicing and/or repairing vehicle and plant:

6.1.2 Modification / Repairs

(a) All equipment shall be kept in a fit state for work, be appropriately guarded and protected; (b) All equipment shall be provided with adequate access for operation, maintenance and

inspections; (c) Modifications or repairs shall not be carried out unless a risk assessment has shown that the

modifications or repairs is safe and able to be done without reduction to safety; (d) A comprehensive list of accident statistics shall be maintained, reviewed and corrective action

taken.

6.1.3 Access / Egress of Equipment

(a) Maintenance personnel shall be able to carry out normal duties without leaving a designated walkway, access platform or the ground;

(b) Stairs shall be provided in accordance with AS 1656 where ever practical and the first step shall be no higher than 400mm from the ground

(c) Where there is potential to fall from a height greater than 2 meters, a harness attachment point shall be utilised;

(d) Walkway surfaces should be self cleaning and non- slip; (e) Openings in guardrails for the purpose of access to steps, stairways or ladders shall not be fitted

with a chain guardrail; (f) Two means of egress (normal and emergency) shall be provided from the operators cab to the

ground.

6.1.4 Control Functions

(a) Instrumentation and operators controls shall comply with AS 2956.4 or ISO 6405.2; (b) A horn shall be provided; (c) An automatic reversing system shall be provided; (d) An emergency stop should be provided; (e) A pre-start automatic warning device shall apply to large machine such as excavators, shovels

and draglines;

6.1.5 Lighting and Alarms

Suitable permanent or mobile lighting shall be provided for mobile and transportable equipment appropriate to their location in accordance with relevant standards;

(a) Lighting and marking shall comply with SAE J1029 unless otherwise specified; (b) The main access shall be adequate lit without interference with operator visibility; (c) Emergency lighting shall be provided; (d) Reversing lights shall be provided on all equipment and should provided for adequate visibility;



(e) Auditable alarms may be replaced with alternative methods provided they are of an equivalent level of safety;

Equipment that exceeds 8 km per hour shall have:

(f) Dual globe direction indicator blinker lights at the front and rear of equipment; (g) Dual globe service brake indication lights readily visible from the rear of the equipment; (h) Dual globe retard brake indication lights readily visible from the rear of the equipment; (i) Adequate reflectors, reflective tale and/or lights shall be provided on equipment to make them

visible from any direction to reduce the risk of a collision.

6.1.6 Operator Cabin and Protection

(a) Roll Over Protective Structure’ and Falling Object Protective Structure’ shall be fitted to all earthmoving equipment in accordance with AS 2294;

(b) Tip Over Protective Structure should be fitted to excavators in accordance with AS 4987 and AS 4988;

(c) Cabins not protected shall be subjected to a documented risk assessment by the contractor, detailing what equivalent levels of protection will be provided;

(d) Headboards/spill boards or rear dump trucks are not considered as an effective ROPS; (e) At least one means of exit shall be useable in the event of a roll over of any type of

equipment; (f) Operator cabins shall be fitted with safety glass and windscreen washers; (g) Heating, demisting and fresh air supply shall be made available (h) Air conditioning shall be made available to avoid exhaust emissions dust and heat sources in

compliance with Ozone Protection Act 1989; (i) Equipment fitted with power steering shall be capable of safe operation in the event of engine or

power failure; (j) Emergency steering shall be provided on all articulated trucks and dumpers as defined in SAE

J116; (k) Operator controls should be located within zone of comfort and reach; and, (l) Operators must be protected from excessive vibration (AS 2670.1).

6.1.7 Fire Suppression Systems

(a) A fire suppression system shall be provided in accordance with the outcomes of a documented risk assessment;

(b) Fuel lines shall be fitted with a shut off valve; (c) Fire extinguishers of suitable type and capacity shall be installed with easily read gauges; (d) Fire extinguishers should be located in an area(s) (i.e. deck/ground or both) least likely to catch

fire and be easily detached; (e) Fire systems shall be maintained in accordance with relevant standards;

6.1.8 Braking Systems

(a) Braking systems shall comply with relevant Standards; (b) All mechanical braking systems shall be fail safe; (c) Anti-lock systems shall be fitted if available; (d) An inter-lock shall be provided to prevent equipment being driven with any brake applied; (e) Brake Lining material shall not contain asbestos;



(f) All equipment shall be supplied with a park brake in compliance with AS2958; (g) The park brake system shall be fail safe; (h) Chocks must be available when equipment is immobilised.

6.1.9 Engine Compartments

(a) The services of fuel, hydraulic oil, electric power within the engine compartment shall be avoided where ever possible;

(b) Services within the engine compartment shall be effectively shielded from hot spots and protected from wear and tear;

(c) Hydraulic components should not be located where leaking oil may be spread over the engine compartment;

(d) Fuel tanks should be non leaking; (e) Fuel filters shall be inside metal containers; (f) Radiator caps shall be fitted with a means of safely relieve pressure and accessed safely; (g) Radiator caps shall allow coolant levels to be checked without removal of radiator cap; (h) Radiator caps shall allow for filling of the radiator without removal of the cap; (i) Emergency stops at ground level shall relieve pressurised hydraulic systems and fuel tanks; (j) Hydraulic systems and hoses shall comply with relevant standards; (k) All pipes and hoses shall be fit for purpose and shielded when not metal/metal braided; (l) All hoses shall be routed separately and be suitable clamped to prevent vibration and pulsation,

leasing to hose and cable failure; (m) All hoses shall be fire resistant. (n) Shields should be fitted where any hydraulic hoses may be damaged by impact or heat;

6.1.10 Guards and Shields

(a) Guards and shields shall comply with AS 4024.1 and AS 2958.2 or ISO 3457; (b) Guards shall be fitted on every fan and in the vicinity of every moving part where persons may

have contact with moving equipment; (c) Guards shall be fitted in those areas required to be guarded by regulations and where identified

fro the results of accident statistics and risk assessments; (d) Fire resistant guards are to be provided to engine covers of rear dump trucks and most other

large equipment (e) Egress areas shall be shield in the event of a fire to ensure operator safety;

6.1.11 Marking, Signs and Identification

(a) All permanent markings, signs and identification plates shall be in accordance with AS 1318 and AS 1319;

(b) All markings, signs and identification places wall be durable and permanently attached to be clearly visible;

(c) Green and red zones should mark minimum safe operating pressures on pressure gauges of hydraulic and pneumatic systems

6.1.12 Electrical Requirements

(a) All electrical wiring through mobile plant shall be mechanically/physically protected (b) Shall be able to be visually inspected



(c) Shall not be in contact with hot surfaces or attached to fluid lines; (d) Wiring inside enclosures shall be suitable loomed, harnessed and supported; (e) Electrical wiring should be protected from falling objects and being walked on; (f) Fires protections systems shall not be enclosed with any other wiring

6.2 Plant & Equipment Inspections

Appropriate systems for the conducting of inspections to identify hazards associated with plant and equipment must be developed and implemented. Records of inspections (daily, scheduled and unscheduled) undertaken for the purposes of servicing, cleaning and or maintenance must be maintained, recoded and included in a schedule.

6.3 Authority to Drive Light Vehicle Permit

Persons required to drive light vehicles within the Penrith Lakes Quarry Area must produce a current driving license to drive a motor vehicle and declare if their license has been suspended.

The person must demonstrate knowledge of site for a period of 5 days operating in the company of a person competent and authorised to drive a light vehicle and undergo an assessment to verify they are familiar with the location of landmarks and safety requirements for operating on the site in accordance with PLDC Protocol PRO-023.

A competency bases Authority to Drive Light Vehicle Permit shall be issued by PLDC for each person approved to drive light vehicles with the Penrith Lakes Quarry Area. A PLDC sticker denoting the date the authority was achieved will be issued and it must be affixed to the individual’s safety helmet. All records associated with the issue of this permit are filed in the PLDC offices and accessible through the PLDC EHS Coordinator upon request.

6.4 Drugs and Alcohol

PLDC prohibits the possession or consumption of illicit drugs and alcohol on company site, in company or contractor vehicles, or whilst undertaking work activities off PLDC site premises. All practicable steps will be taken to prevent any employee, Contractor or visitor who enters or remains on site or in control of a company or contractor vehicle while under the influence of a drug or alcohol. In particular:

(a) Use of both over the counter and prescription drugs must be reported to the nominated supervisor;

(b) All persons must not posses or consume illicit drugs and alcohol on any part of the PLDC site including offices, PLDC Contractor and Sub-Contractor vehicles; and,

(c) All Contractors must declare if they or any of their employees or Sub-Contractors have tested positive to the presence for alcohol or other drugs whilst performing work at any non PLDC location in the preceding 24 months.

6.4.1 Random Drug and Alcohol (D&A) Testing

PLDC undertakes random or without notice testing for both drugs and alcohol. The PLDC Drug and Alcohol Program require:

(d) Testing to be carried out at no specific time of day, day of the week, week of the month or month of the year. The selection of personnel for random or without notice testing will be conducted by specific work group randomly selected by the testing provider. This will include all the personnel who work for the specific work group and their sub-contractors working on the day of testing.



Testing will be conducted using an approved alcohol tester and appropriate urine sample test cup, sealed as per Australian Standards and sent to the laboratory for further testing.

(e) Any Contractors, Contractor employee and / or Sub-Contractors who are not able to provide a sample immediately will remain in the vicinity of the testing facility until they are able to provide the sample.

(f) A refusal by any Contractor, Contractor employee and / or Sub-Contractors nominated for testing will be considered a positive test result. The Contractor, Contractor Employee and / or Sub-Contractor will be required to cease work on the site and not return to the PLDC site until a negative test can be produced and presented to PLDC EHS Coordinator.

(g) On completion of testing, Contractors, Contractor employee and / or Sub-Contractors are required to return to their normal duties.

(h) Following positive result verification the Contractor, Contractor employee and / or Sub-Contractors shall be removed from the work area by the Contractor and provision made for the person to be transported to the respective contractor site office and presented to the most senior site representative.

6.4.2 Fore Cause Drug and Alcohol Testing

Any person suspected of being under the influence of drugs and alcohol may be asked to undergo a test and if needed, be removed from the Site. The Project Director or authorised person may require the person to submit to a recognised test to determine the extent, if any, to which the person is under the influence of alcohol or a drug. A person ordered to leave a mine pursuant to this clause must immediately comply with the order.

6.4.2.1 PRE-WORK SCREENING

Any person entering the Penrith Lakes Development Corporation for the purposes of conducting work must comply with the Drug and Alcohol program which includes the screening for the presence of drugs and/or alcohol prior to the commencement of induction/work on the Penrith Lakes Development Corporation site

6.4.3 Counselling & Costs

Any costs associated with Drug and Alcohol testing emanating from either clause 1and/or 4.2.5(f) shall be the Contractor’s or Subcontractor’s responsibility, not PLDC.

Counselling and early intervention programs must be included in the Contractors return to work processes. A fully confidential EAP (Employee Assistance Program) is available free of charge to all employees and managed Contractors of PLDC. Employees are actively encouraged to utilize this service if they believe they have a problem.

All persons shall agree to, and abide by the Drug & Alcohol Policy & Procedures, perform any function under the Policy & Procedures to allow for efficient & effective testing to be carried out. A copy of the full PLDC D&A policy can be made available for viewing at the PLDC offices on request.

6.5 Health Surveillance

Health surveillance, including medical examinations, may be required as a measure of controlling the potential risks to health from hazards including:

(a) Air pollution; (b) Excessive noise; (c) Excessive vibration; (d) Hazardous Substances; and,



(e) Hazardous Chemicals

The requirement for Health Surveillance must be determined through a documented risk assessment for each person who is exposed or likely to be exposed to occupational health, safety and environmental hazards.

Biological monitoring must be provided for if:

(f) There is a reasonable likelihood the person could be exposed to levels of a hazardous substance that could be a risk to health, and

(g) An effective procedure for the biological monitoring of those levels is available. (h) Records relating to health surveillance and/or biological monitoring must be kept and maintained

according to statutory and regulatory requirements.

6.6 Fatigue Management

All symptoms of fatigue must be reported to the PLDC representative prior to the commencement of work.

(i) Reporting is required where: (j) Persons are coming from another job to PLDC; and, (k) Persons have been allocated insufficient recovery time between shifts.

No persons working on the PLDC site shall exceed the following work hours (which is inclusive of travel greater than 30 minutes, each way):

(l) Greater than 12 hours per day; (m) Greater than 6 consecutive days; (n) Greater than 60 hours within 6 consecutive days

6.7 Consultation Requirements

All employers working on the PLDC site must comply with the provisions of Part 5, Division 2 of the NSW Work Health and Safety Act 2011, duty to consult workers.

6.8 Mobile Phones and UHF Radios

All mobile phone operation whilst on the PLDC quarry site must be restricted to work related use only. Personal calls are to be made during breaks in operation when equipment is not in use. Mobile phones within vehicles may only be operated through:

(a) A fixed hands free kit that allows the mobile phone to be located in a cradle with a microphone located near the operator of the vehicle; or,

(b) Ear piece with an answering mechanism directly connected to the mobile phone with provision to answer the call from the ear piece.

(c) Operators of heavy machinery who have an approved hand free or ear piece kit shall not use a mobile phone to dial a number while operating their equipment unless the machinery is in a stationary position.

All mobile vehicles must be fitted with UHF radio whilst on the PLDC site.

(d) All operators must be fully trained in the correct operation of their UHF radios. (e) All UHF radios are to be switched on to the appropriate channel frequency and at the correct

volume setting at all times so that clear communication is possible.



(f) UHF radio call-up checks are to be carried out prior to accessing the site each day to ensure the correct operation of the radio for both sending and receiving calls.

6.9 First Aid Facilities

First aid kits must be immediately accessible in areas of particular hazards and maintained as per the NSW Work Health and Safety Regulation2012, Chapter 3, Division 3, clause 42. Furthermore, All First Aid Kits must be:

(a) Located so as to be clearly visible and accessible to employees; (b) Maintained to ensure adequate stocks; (c) Contained in a sturdy dust proof container large enough to hold contents of kit; and, (d) Not locked.

6.10 First Aid Certification

At least one designated person must be able to provide first aid for each relevant shift of operation. First aid personnel must be properly trained and hold a current first aid certificate. All personnel must be made aware of whom the designated first aid person(s) are in the workplace. If the first aid kit is not located near the first aid officers then their names and contact telephone number must be listed inside the first aid kit box in a visible area.

6.11 Evacuation and Emergency Response

Evacuation & emergency response procedures must be consistent with the identified core risks on the PLDC site. Emergency procedures must include but not be limited to:

(a) Emergency contact numbers for PLDC and Quarry personnel; (b) Procedure for First Response; (c) Procedure for Post Incident Management Planning; and (d) Procedures for Use of Radio Channel and Radio use during emergencies. (e) Muster Points (f) Wardens

6.12 Incident Improvement Request (hazard Reporting)

All hazards must be reported to PLDC using the standard PLDC hazard reporting process. Alternative hazard reports may be used with a PLDC Incident Improvement request form attached for tracking within the PLDC database management system.

6.13 Incident Management and Reporting

In the event of an accident or incident occurring on the PLDC site, notification must be made immediately made to:

(a) A senior PLDC representative; (b) All others affected; and, (c) All users via the appropriate UHF radio channel where the incident / accident occurs on a Haul

road.



The incident scene must be effectively isolated and closed until notice from a PLDC representative. Contractors may be directed to suspend operations for a specified on non-specified time during any investigative process required to be undertaken by PLDC or Regulatory authorities. No persons shall recommence activities unless authorised by a PLDC representative.

A PLDC representative shall complete regulatory notification requirements for any Serious Accident, Dangerous Incident or Serious Injury. Please note, if it is proved the incident was the result of negligence or lack of applying reasonable control measures, then the Contractor or Subcontractor may be liable for costs incurred by third parties.

6.14 Accident/Incident Reporting & Investigation

All accidents involving death, serious injury, fire or which may necessitate absence from work or significant incidents with serious accident potential must be reported verbally to the nominated PLDC representative immediately, with a written report forwarded within 24 hours.

All accidents and significant incidents require detailed investigation by the Contractor to determine root causes and action for prevention of future occurrence. It is mandatory for all Contractors to conduct a formal presentation to PLDC Management, detailing the root cause(s), contributing factors and proposed remediation strategies for all LTI’s, serious breaches of PLDC rules and for potentially serious incidents as defined by the NSW Mining Legislation. Depending on the severity of the incident, the Contractor(s) may incur a fine by PLDC which will be commensurate with the severity/nature of the incident.

6.15 Personal Protective Equipment

Safety apparel and protective devices that are necessary to protect health and safety must be provided. Persons employed by the Contractor must be trained in the use and maintenance of that safety apparel and those protective devices. Mandatory Personal Protective Equipment requirements are detailed in the PLDC protocol PRO–027.

6.16 Traffic Management

All traffic management standards and Traffic Management Plans developed by PLDC must be strictly observed. Speed limits are contained within Table 4 below, however these may be subject to change as per requirements set out by PLDC licence and Development Consent conditions.

SPEED APPLICATION

60 km/hr Maximum speed for Haul Road

40 km/hr Maximum speed approaching an intersection on haul roads

20 km/hr Maximum speed for office and workshop area

Table 4 – Speed limits for PLDC site

All persons shall directly observe the directions and indication given by any traffic sign. This applies to all vehicles including quarry trucks and over-rides any other standard rule. At Give Way Signs, quarry trucks must give way to all traffic

All persons shall directly observe restricted traffic areas including:



(a) Quarry haul roads used for haulage of raw feed must not be used unless written approval is obtained from a PLDC representative;

(b) Vehicles shall not travel or be parked close to vertical quarry faces; (c) A minimum distances of 50 meters shall be maintained between vehicles travelling along haul

roads; (d) Vehicles shall not be parked on haul roads and shall not obstruct the free flow of traffic when

parking. (e) Contractor’s Supervisors shall access work areas on a daily basis to determine if reductions in

speed limits are required (i.e. driving to conditions) and shall communicate this to all relevant employees through tool box meetings. Supervisors shall detail the actual speed limits and other pertinent adjustments to the operators and not leave them to make their own judgements.

7. PLDC RULES

7.1 Contractor Access

Contractors, Contractor employees and Sub-Contractors must not enter the PLDC site without the expressed permission of PLDC. The following access rules must be followed at all times unless otherwise approved or directed by PLDC:

(a) Contractors must enter the PLDC site at Gate No.1 18-151 Old Castlereagh Road for other than wide or heavy loads;

(b) Contractors must not access to, from and through areas under control of shareholders and other contractors work areas unless written authorisation is given by PLDC;

(c) Access to and from the site by the Contractor's personnel, equipment, suppliers and Sub-Contractors must be restricted to inducted personnel;

(d) Contractors who are not in possession of a site compound are required to complete the sign in register upon arrival and sign out when leaving the PLDC offices. The register is located at the PLDC Administration Building (18-151 Old Castlereagh Rd); and

(e) Road closures or diversions of traffic are not allowed, unless otherwise provided in the Contract, or approved by the relevant authority.

7.2 Visitor Access

Visitors must not enter the PLDC site without the expressed permission of PLDC. The following access rules must be followed at all times unless otherwise approved or directed by PLDC:

(a) Visitors must only enter the PLDC site at Gate No.1 18-151 Old Castlereagh Road; and (b) All visitors are to comply with all safety requirements including wearing safety apparel (i.e. hard

hats, steel toed boots and visibility vests within the Penrith Lakes Quarry area).

7.3 General Safety Rules

(a) All persons shall report any equipment failure or damage to Company Property to the immediate Site Manager/Supervisor;

(b) All persons shall report all injuries or incidents to the Site Manager/Supervisors; (c) All persons shall NOT operate any equipment unless trained and authorised; (d) All persons shall keep all work areas clean and tidy; (e) All persons shall NOT use compressed air to clean clothes, hair or hands as the air is of sufficient

pressure to cause death; (f) All persons shall NOT run, a smart walking pace is safer;



(g) All persons shall NOT play practical jokes or horse play as these activities can lead to injury; (h) All persons shall make use of hand rails on stairways Up and Down (3points of contact); (i) All persons shall NOT take short cuts over rollers or pipes etc or walk on conveyer lines, moving

machinery, etc; (j) All persons shall use regular pathways, ramps etc and walk around hazards; (k) All persons shall NOT possess or consume of illicit drugs on company site or in company or

contractor vehicles; (l) All persons shall NOT possess or consume alcohol on company site or in company or contractor

vehicles; (m) All persons shall takes steps to prevent any employee, contractor or visitor who enters or

remains on site or in control of a company or contractor vehicle while under the influence of a drug or alcohol;

(n) All persons shall take reasonable care and work in safe manner, protecting employees and Sub-Contractors;

(o) All persons shall ensure all guards and safety devices are in place before operating plant and equipment;

(p) All persons shall report all chemical, powder, liquid and oil spills immediately to the supervisor/manager so that they may be properly cleaned up;

(q) All persons shall NOT wear loose fitting clothing, jewellery around the machinery or when handling materials;

(r) All persons shall ensure access to emergency exits, fire fighting equipment must be clear; (s) All persons shall NOT store anything near fire fighting equipment and first aid equipment at any

time; (t) All persons caught stealing or deliberately damaging company property will be dismissed and

reported to Police; (u) All persons shall NOT smoke in any company vehicle or enclosed mobile equipment, offices or

adjacent to any entry or exist; (v) All persons shall NOT bring any firearms or explosives onto the site under any circumstances.



8. CONTRACTOR PRE-AWARD REQUIREMENTS

The PLDC Contractor Management Program has been developed and implemented to provide a practical and systematic risk based approach to the selection, engagement and management of Contractors and Sub-Contractors.

8.1 Contractor Qualification

Qualification Status of contractors is allocated depending on the level of complexity defined in the scope of work and is based on one of the following levels:

Level 1 - contractors who are involved in major mining works and who have an EMP which is externally monitored and certified by a third party accreditation body. These contractors are not constantly supervised by their PLDC supervisor

Level 2 - contractors who are involved in major mining works and who have an EMP which is not externally monitored and certified by a third party accreditation body. These contractors are not constantly supervised by their PLDC supervisor

Level 3 - contractors who are not involved in major mining works (spraying, mowing, fencing, composting etc) and who do have an EMP. These contractors are not constantly supervised by their PLDC supervisor

Level 4 - contractors who are not involved in major mining works or who do not have an EMP yet or who are brought on to do R&M (repairs and maintenance) and who do not have a EMP. These contractors usually have limited SWP/JHA etc and must be constantly supervised by their PLDC supervisor (i.e. at start of works, every 2 hours and before they leave the worksite).

Level 5 - contractors who do not have an EMP, and if contractors are required to visit the site they must be escorted by a PLDC supervisor. NB if they need to conduct field work they must be assessed as a Level 4 contractor

Level 6 – consultants who will be undertaking the majority of work off site, who do not have an EMP and may need to visit the site, must be escorted by a PLDC supervisor. NB if consultants need to conduct field work they must be assessed as a Level 4 contractor. If site visits are required than a site visit induction must be completed.

8.2 Contract Level

In this specification, the contract level has been set at Level 2 and Contractors are required to obtain LEVEL 2 Qualification Status (or higher) prior to undertaking Work at the PLDC site.

8.3 Contractor Level 2 requirements

The contractor’s EMP must meet this document in its entirety; however the following list depicts the key elements a contractor must include in their EMP:

(a) A clear index to all components of the EMP (b) Provides linkages to all relevant procedures, SWP, SWMS and forms etc (c) Incorporates the following PLDC documents (that must not be altered): (d) Core Risk Control Plan (signed by both parties) (e) Sensitivity Maps (f) Protocols (whether stand alone or incorporated into the contractors own EMP)



(g) Supervisor Inspection Flowchart (h) Workplace Minimum Requirements Checklist (i) Up to date SWP’s/SWMS’s etc to encompass scope of work (j) Staff register listing all personnel, training requirements (competency based), inductions,

licensing requirements etc (k) Program for conducting and maintaining consultative arrangements whilst on site (i.e.

conducting toolbox meetings) (l) Daily Supervisor inspection regime (including forms to be used) (m) Policy on working alone (n) Licensing requirements for operating equipment or conducting activities (o) Emergency response equipment including, first aid, fire fighting equipment, procedures etc (p) Isolation and tag out procedure (q) Registers of all equipment used on site denoting maintenance frequency, condition and criteria

for inspection for any equipment used in a hazardous areas or equipment/processes that posses medium to high risks (i.e. lifting equipment, height and safety equipment, confined space equipment, radioactive substances)

Other supporting documents that need to be provided before work commences that may not be included in the EMP but are required before work commences, are:

(r) Current insurance certificates of currency (PI, Pl and Workers Compensation) (s) Noise levels of equipment to be used on site (t) Copies of NSW WorkCover OHS General Induction for construction work in NSW for all personnel

working on site

8.4 Core Risk Control Plan (CRCP)

In accordance with the PLDC Core EHS Risk Management Program, a Core EHS Risk Control Plan is prepared by the PLDC Supervisor responsible for the contracted works (included in tender/contract documents). The purpose of the plan is to ensure PLDC communicate to the contractor the identified core environmental health and safety risks associated with the contract works. The contractor must ensure all the mandatory controls depicted in the CRSP are included in the contractors EHS Management Plan (EMP).

8.5 Safe Work procedures (SWP)

In accordance with the PLDC EHS Management System, SWP’s must be developed for all work activities, tasks and processes undertaken by a contractor which have been identified in the Core Risk Control Plan as high and/or medium risk. The SWP’s submitted by the contractor for approval by the PLDC representative must contain:

(a) Scope of work to be conducted (b) A description of how work is to be carried out; (c) The identified safety risks (conducted in conjunction with the PLDC Protocols); (d) The identified environmental risks (must be conducted in conjunction with the PLDC Sensitivity

Maps); (e) The control measures that will be applied to the work activities; (f) A description of the equipment used in the work; (g) The standards or codes to be complied with; (h) The qualifications of the personnel doing the work; and, (i) The training required to do the work.



The adequacy of each such generic SWP must be reviewed at the site prior to commencement of the work, and revisions shall be made as necessary to address any hazards posed by changed conditions (i.e. change in weather conditions, personnel or location). Where necessary, a site-specific SWP shall be developed if the nature of the work substantially differs from the generic SWP, which must also be reviewed prior to commencement of the relevant work.

All persons required to undertake activities, tasks or processes on the PLDC site must be familiar with and follow the requirements of the relevant SWP(s), with a copy kept in a readily accessible place on the site. SWP’s relating to the work must be reviewed:

(j) To ensure all controls have been implemented to mitigate the risk (k) Where there is evidence the risk assessment is no longer valid; (l) Where subsequent injury or environmental damage indicates the assessment of the risk is

determined as not adequate; (m) When significant changes are proposed in the work that is being carried out (n) When weather/site conditions change

8.6 Supervision and Monitoring Plan (Development)

The PLDC EHS Management System requires regular monitoring and supervision of the activities undertaken by Contractors on the site in accordance with NSW legislation.

Supervision and monitoring is mandatory for all Works irrespective of the size and complexity of the contracted scope of works. Contractors shall develop Supervision and Monitoring Plans aimed at ensuring compliance with EHS legislation (including standards and codes of practice); this specification and the approved Contractor EMP.

As this is a Level 2 contract, the contractors supervisors are required to inspect the contractors work area before work commences and during he shift, confirming all the correct controls have been implemented to address known hazards associated with the works; and recorded as per “The PLDC Workplace Minimum Requirements Checklist” (see Appendix C).

8.7 EHS Induction

It is a legislative and corporate requirement that all contractors, their employees and sub-contractors receive adequate EHS induction and training to ensure tasks are undertaken in a manner that minimises the risk to their health and safety and the environment. The following PLDC EHS Induction program must be implemented and maintained by contractors at all times:

(a) All contractors and their employees shall participate in site-specific inductions conducted by PLDC and Contractors own inductions {see point (d) below}, prior to commencing work at PLDC;

(b) Contractors Sub-Contractors shall participate in site-specific inductions, based on being inducted: i. by the Contractors own Site-specific induction training prior to commencing work at PLDC as

in point (d) ii. by PLDC, within 2 weeks of commencing work at PLDC for ongoing work. However if

interacting with other contractors they must be inducted by PLDC prior to commencing work at PLDC;

(c) Persons who are absent for significant periods of time must be re-inducted by PLDC prior to accessing the PLDC site on each occasion;

(d) The Contractor shall conduct and maintain their own Site-specific induction training records for their employees, sub-contractors and visitors and ensure that they are regularly reviewed and updated to ensure health, safety and environmental requirements remain current and consistent with Work under Contract. A written statement is required to be provided to the participant(s) with wording to the effect that states that the participant has satisfactorily completed the



induction as described; the date of the induction, the name and signature of the person receiving the induction; and, the name and signature of the persons or organisation providing the induction.

(e) Persons engaged to undertake Site-Specific Inductions are required to have Certificate IV in Training and Assessment (TAA40104). Note this is an additional requirement to item (a) above.

Please note, these inductions form part of the main contract and thus subcontractor commitment is required to fulfil their obligations herein and any time spent conducting these inductions shall be allowed for as part of the subcontractors requirements to fulfil the obligations of the contract. Therefore, the subcontractor must allow time for any induction and is not permitted to claim for any lost time etc incurred by attending such inductions.

9. CONTRACTOR POST-COMMENCEMENT REQUIREMENTS

9.1 Kick-off Meeting

A kick off meeting is held prior to the commencement of Works under contract. The meeting is conducted by PLDC and attendance by the contractor is mandatory and any other persons as nominated by the PLDC Representative. The purpose of the meeting is to ensure that:

(a) Review of the contractors EMP and associated documents to ensure compliance with this specification

(b) All EHS controls required to be deployed prior to site possession are in place; (c) All attendees understand Contract EHS responsibilities; (d) All attendees understand those areas of the Contractors EMP associated with the site and work

processes to be undertaken.

9.2 Authority to Work Permit

An authority to work permit for the commencement of works will not be issued by PLDC until the following documentation and site establishment activities have been approved:

(a) Contractor EMP has satisfied the requirements of this specification and a controlled copy has been provided to the PLDC EHS Department;

(b) JHA’s are present for the works to be undertaken; (c) SWP’s are present for all high and medium risk activities; (d) PLDC and Contractors Induction records are present for Contractor employees and Sub-

Contractors; (e) Contactor Traffic Management Plans are present (if required), including:

iii. Traffic flow lines clearly defined & understood by users of the area; iv. Road width & surface to the required site standards; v. Traffic control signage in place including the call up sign to adequately control traffic

movement; vi. Intersection design permit(s) in place; vii. All bunds in place and to the required standard to prevent breaching by machinery; viii. Haul road for access to the site constructed to site standards maintained;

(f) Work area sterilised of all services, power, asbestos pipes, underground tanks etc.

9.3 Contractor EHS Consultation

In addition to standard consultative arrangements, all Contractors shall appoint a representative who shall attend the following consultative meetings:



(a) Penrith Lakes Safety Co-ordination Committee Meetings - held on the third Thursday of every month to discuss safety matters with other Contractors;

(b) Pit/Operations Meetings - to be held every Tuesday morning to discuss a range of issues including safety.

Failure to attend the above mandatory meetings, may incur a fine of $1000 per meeting.

Contractors must put into effect recommendations made by the Committee and ensure the minutes are effectively communicated to their employees and sub-contractors. If directions emanating from the above meetings involve a variation to the Works, the General Conditions of Contract shall apply for valuing the variation. However, if the findings of the committee are fair and reasonable and should have been determined by the Contractor’s EHS Systems, then a variation to the Works cannot be sought.

9.4 Sub-Contractor Engagement

Where the Contractor engages any Sub-Contractor to perform activities relating to the Works under Contract, the Contractor is required to:

(a) Obtain written approval from PLDC before engaging sub-contractors (b) Determine if the Sub-Contractor will furnish their own EMP, or run under the main contractor’s

EMP. If the Sub-Contractor has no EMP, then the contractor must document how the subcontractor will be managed under their EMP.

(c) Obtain a copy of the Sub-Contractor’s own EMP (if the Sub-contractor will be furnishing their own EMP), how the Contractor will ensure it complies with this specification and how it will be kept up to date. A copy of the Sub-Contractors EMP must be maintained and stored on site at all times. Where a Sub-Contractor prepares a Site-Specific EMP in conjunction with the Contractor, the documentation must be prepared under the Sub-Contractors letterhead, showing the name and address of the registered office of the Sub-Contractor and be signed and dated by the senior representative of the Sub-Contractor.

(d) Ensure sub-contractor insurance certificates of currency (PI, Pl and Workers Compensation) are kept up to date, can be produced when required. Furthermore, the Contractor is to implement and maintain measures to ensure NO sub-contractor works on the PLDC site without current and valid certificates of currency at any time.

9.5 Monthly EHS Reporting

The contractor shall supply to the PLDC EHS Coordinator in a monthly EHS Report, a summary of the Contractors’ EHS performance for the month may include:

(a) Number of hours worked; (b) Average number of people on site; (c) Lost time (greater than one shift); (d) Medical/Hospital Treatment; (e) First Aid Treatment; (f) Significant incidents; (g) EHS Inspection schedule compliance; (h) High & medium risk EHS hazards identified with actions plans; and (i) Training undertaken during month

A standard report format shall be provided by PLDC for the purpose of monthly EHS reporting.



9.6 Supervision & Monitoring Plan (Implementation)

The supervision and monitoring of the contractor’s performance against the approved Contractor EHS Management Plan(s) is performed by the PLDC representative using the plan prepared during the pre-commencement phase of the contractor engagement process. A monthly report is prepared by the PLDC representative measuring the contractor’s performance against the supervision and monitoring plan.

The contractor is required to comply with the supervision and monitoring plan, by providing access to all information and records, and addressing any non-conformances within acceptable timeframes as determined by the PLDC Representative.

9.7 Contractor Personnel Training

Contactor employees and Sub-Contractor’s must receive training in Environmental, Health and Safety, Management requirements and those parts of the Project EHS Management Plan relevant to the Work , prior to those personnel commencing any Project works.

Personnel performing specific assigned tasks shall be qualified on the basis of appropriate education, training and/or experience as is necessary to meet the requirements of the project. Training must be competency based and conducted by a competent person and must address:

(a) Supervisory staff to have completed the following VTAB accredited courses: i. Implement and apply risk management processes (MNCG1002A) or equivalent ii. Manage effective workplace relationships (BSBFLM403A) or equivalent

(b) The EHS management representative, who must be experienced and possess the appropriate qualifications commensurate with the position for environmental, health and safety;

(c) Hazard Analysis and controls to mitigate the hazards; (d) Equipment operating procedures (EOP) (e) All personnel must have completed the NSW WorkCover OHS General Induction for construction

work in NSW (f) Training and assessment in Contractor EHS Policies and Procedures and Project Related Protocols. (g) All Contractors are required to participate in the PLDC induction program before commencing

work (h) Personnel driving 4WD’s on site. Contractors must ensure training is realised before

commencement of work (refer to PLDC 4WD Checklist for other pertinent details). Note; if PLDC arranges inductions/training courses on the Contractor/Subcontractor’s behalf, then any associated costs shall be borne by the Contractor/Subcontractor.

9.8 Auditing

PLDC shall periodically audit the Contractor's EHS Management System to ensure the Contractor Qualification issued at the commencement of the contract remains valid. Audits will be base on compliance with EHS legislative requirements: AS4801; ISO 14001, AS 9001, NSW Mining legislation, NSW OHS Legislation and NSW Environmental Legislation.

The Contractor shall make available on request, all relevant EHS records including those of sub-contractors and suppliers, for evaluation against the following requirements:

(a) Full system audit of all elements on an annual basis. If audit highlights deficiencies in the contractors EHS system, other audits may be schedule at the discretion of PLDC’s EHS Coordinator;



(b) Supervisor Inspection Plans (SIP) by Contractor’s PLDC Supervisor on a quarterly basis, based on work activities on site. If deficiencies in the contractors EHS system are evident, other SIP’s may be schedule at the discretion of PLDC’s EHS Coordinator.

9.9 Improvement and Incident Reporting (IIR)

PLDC employs an IIR reporting system to record potential hazards and log improvements/incidents that occur on site. These reports provide a detailed record as to the nature, location time etc of the Improvement or incident based on some of the following areas:

(a) Observed improvements noticed on site during daily activities; (b) Potential hazards that may arise from inspections etc; (c) Contract EHS specifications (this specification); (d) Penrith Lakes EHS Management System; (e) Project EHS Core Risk Control Plan; (f) Supervision and Monitoring Plans and; (g) Audits; and (h) Legislative compliance

(i) Where an IIR has been raised, the Contractor is required to establish a system to record the Improvement or incident, instigate the required actions and reporting requirements within the timeframe specified by the PLDC Protocol PRO-010. Failure to rectify a IIR in the nominated timeframe may lead to suspension until outstanding actions are addressed to the satisfaction of the PLDC Project Director. In cases where IIR’s continue to go unaddressed to the satisfaction of PLDC, then PLDC may elect to terminate the contract.

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