PLAY FOOTBALL ADMIN

ASSOCIATION REGISTRATION TRAINING

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Session Contents • INTRODUCTION

• REGISTRATION SYSTEM OVERVIEW

• Associations Setup Walk-through

• Club Setup Walk-through

• DEMONSTRATION

• Q&A

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INTRODUCTIONS

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Introducing the ONLINE SERVICES TEAM

The Football NSW Online Services team provides system and technical support to Associations, Clubs and members for the national registration system.

We also assist with queries related to SportsTG, Active Kids Vouchers, and reporting.

FNSW ONLINE SERVICES TEAM• In 2018-2019 the Online Services Team will deliver training for the

the new national registration system to 33 associations and over 700 clubs (approx. 1500+ people in NSW)

Q: Who are we?• Carol - Online Services Manager

IT geek and grassroots coach of u8-u11s noisy boys

• Jackson - Online Services Co-OrdinatorYouth Goal keeper superstar, triathlete, and sneaker obsessed

• Trevor - Online Services Support Fantasy Football mad and has swum in Antarctica TWICE!

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PROJECT SUMMARY

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PLAY FOOTBALL ADMIN

Key Dates

As @ Nov 12th 2018

What When

Club & Association Training Nov – Feb 2019

Admin system open for FNSW Setup 3rd Dec

FFA Go/No Go Decision to proceed with Dec 17th launch

5th December

Admin System User IDs provided to Associations to proceed with Setup

6th December

MyFootballClub Locked for migration 6th December

Participant registration NPL openSummer and Futsal social continues on the

new platform17th Dec 2018

Participant registration open for Grassroots 3rd Jan 2019

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Project Summary

The latest news from FFA and InteractSport

• This tool is built using an agile methodology- meaning development is constantly occurring to provide new functionality, and will continue to be even after GO LIVE

• There is a Training Environment that can be used to practice and train other users without affecting live data

• The following data is being migrated: Club/association details, registration numbers, individual details, history, product purchases, invoices, notes and working with children check data

• The following data is NOT being migrated:T&Cs, Additional questions data, individual photos

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PLAY FOOTBALL ADMIN

Benefitsto clubs

REGISTRATION BENEFITS

• Reduced annual setup (perpetual types)

• Registration "inheritance"

• Discounting

• Superior identity and participant recording (parents, linked accounts)

• Easier to ‘get- around’

• One platform. Comps and Reg

• Up to date technology

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Expectations

Lets be honest…

Before we begin… you should know…

1. You will be given access to a training environment that you can continue to use to practise your setup, and have a play

2. The training environment may change from day to day –don’t panic, it’s a development environment and is used for testing -it doesn’t affect the REAL system

3. What it looks like today may slightly change when we GO LIVE

4. Both FFA and FNSW staff have been testing the system since August-and we are still testing it on a weekly basis

5. There are an initial set of user guides available and more will come, including how-to videos

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LETS GET STARTED

SYSTEM OVERVIEW

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PORTALS

PLAY FOOTBALL ADMIN PORTAL

FOOTBALL ACCOUNT

SIGNUP & REGISTRATION

PLAY FOOTBALL ADMIN PORTAL

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PORTALS

PLAY FOOTBALL ADMIN PORTAL

FOOTBALL ACCOUNT

SIGNUP & REGISTRATION

FOOTBALL ACCOUNT

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PORTALS

PLAY FOOTBALL ADMIN PORTAL

FOOTBALL ACCOUNT

SIGNUP & REGISTRATION

PLAYER ACCOUNT

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PORTALS

PLAY FOOTBALL ADMIN PORTAL

FOOTBALL ACCOUNT

SIGNUP & REGISTRATION

SIGNUP & REGISTRATION PORTAL

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ASSOCIATION SETUP PROCESS

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READINESS CHECKLIST FOR ASSOCIATIONS

STEP 1

ENSURE YOU HAVE

A LOGIN ID

STEP 2

UPDATE

ORGANISATION

DETAILS

STEP 3

UPDATE BANK

ACCOUNT DETAILS

STEP 4

CREATE

REGISTRATION

DATES

STEP 6

CREATE

REGISTRATION

TYPES

STEP 5

CREATE

ASSOCIATION

DISCLAIMERS

STEP 7

CREATE

ADDITIONAL

QUESTIONS

STEP 8

CREATE DISCOUNT

RULES

STEP 9

CREATE USER IDS

FOR ADMINS &

CLUBS

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CLUB SETUP PROCESS

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READINESS CHECKLIST FOR CLUBS

STEP 1

ENSURE YOU HAVE A LOGIN ID

STEP 2

UPDATE CLUB ORGANISATION

DETAILS

STEP 3

CREATE CLUB DISCLAIMERS

STEP 4

CREATE ADDITIONAL QUESTIONS

STEP 5

CREATE DISCOUNT RULES

STEP 6

CREATE OPTIONAL PRODUCTS

STEP 7

CREATE SIGNUP FORM

STEP 8

CREATE REGISTRATION

PRODUCTS

STEP 9

CREATE USER IDS FOR ADMINS

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STEP 1

ENSURE YOU HAVE A LOGIN ID

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STEP 1

Note

Associations should remember there are two environments that will need user IDs:

The training environment(play area that wont impact real data)

The LIVE production system

ENSURE YOU HAVE A LOGIN ID

• FNSW will create USER IDs for each of the 33 Association Administrators

• Your ASSOCIATION will create USER IDs for each Club Administrator

• Once access is given to a CLUB administrator they can create additional logins for their committee (Step 9)

• Creating USER IDs is simple, but should be done with caution to ensure the correct level of access

• In the training environment USER ID’s will need to be created by FNSW or FFA (interim)

Play Football Login

First time sign in accept terms and conditions

Sample Training Club View

User ID: TrainClubC1Password: 167316

https://trainadmin-playfootball.resultsvault.com/

MFC Club Data

Home Screen

ORGANISATION menu

PEOPLE menu

REGISTRATION menu

TEAMS menu

COMPETITIONS menu

REPORTS menu

REPORTS menu

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STEP 2

UPDATE ORGANISATION DETAILS

Menu ORGANISATION Function ORGANISATION DETAILS

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STEP 3

UPDATE BANK ACCOUNT DETAILS

Menu REGISTRATION Function GATEWAY AND PAYMENTS > BANK ACCOUNT DETAILS

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STEP 4

UPDATE REGISTRATION PERIODS

Menu REGISTRATION Function REGISTRATION PERIODS

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REGISTRATION PERIOD

Control when registrations can be open, locked and closed

Set by the FFA

Optional

• Registration Periods are initially created by FFA and define a time period which governs registrations (Year)

• Adjusting the dates for the Registration Period is useful for Summer types where the period extends past Dec 31st

• Associations can adjust the dates to further control the registration period dates for their clubs

• Adjusting Registration Periods is optional – just use the default Registration Period set by FFA for now

optional

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STEP 5

CREATE ASSOCIATION DISCLAIMERS

Menu REGISTRATION Function DISCLAIMERS

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Disclaimers

Can have multiple disclaimers

They are accessed when you create a Registration Type

Simple text editor screen

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STEP 6

CREATE REGISTRATION TYPES

Menu REGISTRATION Function REGISTRATION TYPES

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REGISTRATION TYPES

WHERE THE FEES LIVE

WHERE THE AGE RANGE IS SET

WHERE GENDER SPECIFIC FEES CAN BE MANAGED

WHERE

• A Registration Type is a means of categorising registrations into a specific group and defining the fee that must be paid when a player is registered

• When an Association Admin creates a Registration Type they must select the parent FNSW Registration Type from which the new Type will inherit

• The Parent Type will determine the broadest possible age restrictions for the new type and the fee that the Association must pay to the National Governing Body and Member Federation for each player registered

• A Registration Type can be configured to apply different fees to each sub age group specified by the Parent Type. This allows Associations to offer special prices to certain groups of members while retaining the registration structure set by the State Body.

• The Registration Type does not need to include the FFA NRF or FNSW Capitation fees. The fee entered in a registration type is the Association fee

• Once Registration types are created, they can be used year on year.

• Typically, the only changes required to a registration type each year will be the

- dates when this type is active

- Association fees

- Disclaimers

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Registration Types Overview

Controls the fees applied to certain age groups, genders and roles

Inherits the fees from the parent level above

Can be used year on year – best practice is to create generic Registration Types

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SIMPLIFYING REGISTRATIONS

With the introduction of fee tables within a single registration type, clubs can now opt to simplify the number of products they need to create

OLD MFC Packages NEW PLAY Products

Junior Under 6 Single Junior u6-u11 Product

Includes a fee table for each age group within the one type

Junior Under 7

Junior Under 8

Junior Under 9

Junior Under 10

Junior Under 11 etc

ALL Age Women $60 Single All Age ProductIncludes a fee table by genderIncludes student discount **

** if the discount is different for men or women then you still need to create individual fee Types

ALL Age Men $80

ALL Age Women Student Discount

All Age Men Student Discount

Select the FNSW Type to pre-fill the fields

Default settings inherited from Parent type - FNSW

Inherited Governing Body Fees

Show the detail for the Governing Body Fees

Association fees set here – can be single fee or fee table with

different ages and fees

Add Price pop-up window

Include Association disclaimers to be passed down to the end user

Save

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STEP 7

CREATE ADDITIONAL QUESTIONS

Menu PEOPLE Function CUSTOM PERSON LIST > CUSTOM FIELDS MANAGEMENT

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CUSTOM FIELDS

Optional to create additional fields

These can be added to registration types and will be included

Check this box to pass this question down to the

club level

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STEP 8

CREATE DISCOUNT RULES

Menu REGISTRATION Function DISCOUNT RULES

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Discount RulesExamples

Early Bird

Sibling

Student

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Discount Rules

The ability to offer various types of incentives and discount offers for Products

The discount rule is applied only to your level and not to the parent or child entities above or below yours

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STEP 9

CREATE USER IDS

Menu ORGANISATION Function USER LIST

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Create USER IDs

1 x Principal user = Super User

In Training environment you’ll need help from FNSW to retrieve your passwords

Don’t need to have an FFA number to be a user of the system

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Lets have a break…5 mins

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Hands-on

• Association Steps

• Club Create a Package

• Review our fees and packages in the Test Rig

DEMONSTRATION

61PRESENTATION NAME

PLAY FOOTBALL MEMBERS EXPERIENCE

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PLAY FOOTBALL Preview

• The FOOTBALL ACCOUNTThe ‘front door’ of football

• What it is – A way to verify a user. Users enter their name, DOB and email address. Each user’s email address is cross checked before the user can log in via their account

• What it does – Once integrated with a website or system the football account becomes a quick and reliable way to confirm a user’s identity across systems

• What that means – We can start to provide faster, more personalised services to participants.

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PLAY FOOTBALL Preview What changes?

- The Football Account uses a participant’s email address to verify and provide access to rego, or other system

- Users can link their social accounts to their football account, using social accounts to log in

- Claim accounts from mid December

What doesn’t?- People will retain their FFA Number but in the future they won’t

need it to register or log in to systems.

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PLAY FOOTBALL ADMIN

Payment Gateway

- IPSI remains as the payment portal for this year

- There is no change from last year

- Payment Gateway under-review for replacement next season

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PLAY FOOTBALL

FFA Support• PlayFootball Resources Hub

• Webinars and training

• PlayFootball Support Centre

• Mid November start

• More support personal trained earlier and more in depth

PLAY FOOTBALL ADMIN

FFA

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PLAY FOOTBALL ADMIN

Benefits to participants

REGISTRATION BENEFITS

• Modern interface

• Superior identity and participant recording (parents, linked accounts)

• Discounting

• Mobile responsive

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Q&A

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Next Steps1. ASSOCIATIONS – play in the sandbox

training environment and decide what business rules you want in place for your clubs:

1. Ie Product Naming conventions2. User IDs3. Disclaimers and Discounts

2. FNSW – Keep Associations and Clubs updated on FFA Project dates and any new features to be aware of (or changes) -weekly

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