PLAN AND ORGANISE WORK

This topic will be broken into the five following headings:

Time Management

Sequencing of Building Activities

Work Scheduling

Communicating through Forms

Basic Quality Concepts

We will be covering:-

•Time Management

•Sequencing of Building Activities

TIME MANAGEMENTTime management is Planning and putting into practice the most effective and efficient use of time allocated to ensure that a quality job is completed in the shortest time.

PLANNING

When we plan we consider all things concerned with a project so that we can select the best way of completing the project on time within the budget, and according to the required standard.

Without careful planning there will be a waste of time, materials and money.

REASONS FOR PLANNING

Planning provides purpose for and direction for action

It establishes and sequences activities which must be carried out .

Reduces uncertainty by helping us anticipate change and prepare for it.

It provides the groundwork to the monitoring function.

Planning the work and following the plan also gives you better control over costs.

WHAT HAPPENS IF YOU DON’T PLAN

Your job will be much more difficult.

You may suffer the problems of unexpected happenings at the most inopportune time.

If the situation is bad enough, you may loose your job or be demoted.

It will also affect your chances of further promotion

BENEFITS OF PLANNING

By considering all the ways the job can be done, and thinking about the things that would stop you getting the job done, major decisions are made in advance.

Your project deadlines will be met because you have put together an order in which the tasks will be done.

The materials, equipment and information you may need for the project will be thought of, ordered and supplied in time.

The project will be smooth running and therefore materials, equipment and manpower will not be wasted waiting for things to happen.

People will know:

What they have to do

When the job has to be done

How long the job should take

What equipment and materials they will need to get the job done

How good the job has to be done

PRINCIPLES OF TIME MANAGEMENT

Plan to spend a certain amount of time on a task. If the task is taking longer than planned the remaining tasks will need to be reorganised.

List tasks that can be done at the same time.

Make a note of what you consider are the most important tasks in the project. These tasks may need to be given the most time.

Make a note of any task that can be completed quickly and easily. If possible you like to get these tasks completed early and get them out of the way.

If anything unplanned happens or if any task that was not planned for is discovered, examine the importance of the situation and allocate an amount of time to fix the situation.

TYPES OF PLANSStrategic Plans

These are plans that determine the future direction of the organisation. They are normally established by the board of directors and provide guidelines to senior management concerning the required outcomes of all subsequent plans at all other levels of the organisation.

Long Term Plans

Plans that cover activities of one to five years duration. They are established in accordance with the strategic plan.

Short Term Plans

As the name implies, these cover periods of less than one year and follow on from the long term plans.

Operational Plans

Plans that provide specific details of what is to be done to achieve established objectives.

Specific Plans

Plans needed for a once only activity or special occurrence.

Standing Plans

These represent procedures that must be adhered to for a specific situation. They are established in accordance with overall organisational policies and strategies. Evacuation procedures in the case of a fire.

PLANNING THE CONSTRUCTION

Earthworks

Excavating, filling and compacting, testing, dewatering.

Footings and Foundations

Excavating, boring, piling

Drainage

Stormwater

Sewerage

Formwork

Building, erecting formwork to on-ground floors

Reinforcement

Bending, placing, fixing fabric and rod to footings and floors

Concrete

Placing, compacting, finishing concrete to floors

Carpentry

Setting out and erecting timber or steel walls and roof trusses and framing

Electrical

Wiring, installing conduit to walls and ceilings

Roofer

Setting out, placing and fixing roof tiles or roof sheeting

Brickwork

Brickwork on the external walls

Plumbing

Placing water and gas pipes into walls and ceilings

Ceiling Fixing

Setting out, placing and fixing sheet ceilings and cornices

Carpentry 2nd fix

Setting out, placing and fixing skirtings, architraves, doors and shelving.

Cabinet Making

Setting out, placing and building in pre-fabricated cupboards and shelving.

Plastering

Applying solid plaster or plasterboard to walls

Fitting wall switches, power outlets and light fittings to walls and ceilings

Electrical 2nd fix

Fixing glass to windows and mirrors where required

Glazing

Plumbing 2nd fix

Fixing sanitary fixtures in position, fitting tapware

Tiling

Cutting and fixing floor and wall tiles into position

Painting

Applying paint to walls, ceilings and trimmings.

Colour matching and protective coatings