Planning Lecture Notes
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The Planning Process Informa2on Fill Ac2vity & Planning: Lecture 3 COMPLETE THIS ACTIVITY BY FILLING IN THE MISSING INFORMATION The Process Topic & _________________________ Descrip2on O______________________________ Rough ______________________ Final ________________________ What are the Goals of Communica2on in Technical Wri2ng? 1. You want your reader(s) to _______________________ your meaning exactly in the way you intend. 2. You want your wri2ng to __________________ its goal with the __________________ readers. 3. You want to keep the _____________________ of those with whom you _______________. Wri2ng a Technical Report ________________ report topic and audience Locate the informa2on (at least ______ sources) _________________ method of development Outline report __________________ report Determining Topic Topic Start with the broad topic Look at _______________________to the subject Be as specific as possible ENGLISH 214
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These are the accompanying notes for lecture 3. This also includes brainstorming activities, plan guides and situational analysis.
Transcript of Planning Lecture Notes
The Planning ProcessInforma2on Fill Ac2vity & Planning: Lecture 3
COMPLETE THIS ACTIVITY BY FILLING IN THE MISSING INFORMATION
The Process
Topic & _________________________ Descrip2on
O______________________________
Rough ______________________
Final ________________________
What are the Goals of Communica2on in Technical Wri2ng?
1. You want your reader(s) to _______________________ your meaning exactly in the way you intend.
2. You want your wri2ng to __________________ its goal with the __________________ readers.
3. You want to keep the _____________________ of those with whom you _______________.
Wri2ng a Technical Report
________________ report topic and audience
Locate the informa2on (at least ______ sources)
_________________ method of development
Outline report
__________________ report
Determining Topic
Topic
Start with the broad topic
Look at _______________________to the subject
Be as specific as possible
ENGLISH 214
Tools for Focusing A Topic
______________________ (Group or Alone)
Mind Mapping
Freewri2ng
Brainstorming
A powerful for developing a topic.
Provide 2me for thinking.
Look for connec2ons.
Don’t evaluate ________________________
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Mind Mapping
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Freewri2ng -‐ Rules
1.Use the tool that is most ______________________ to you i.e. a pen, pencil or even a computer.
2.Don’t __________________ anything out. Write the new idea and leave the old one.
3.Drop all ______________________. This will help your wri2ng become freer.
4.Keep your hand ________________________ and do not stop wri2ng
5.Give yourself a 2me ___________________
6.__________________________ whatever comes into your head
ENGLISH 214
1.If you feel bored or uncomfortable as you write, ask yourself why and write that
2.When you have finished ____________________________ at what you have wri^en and see what is worth keeping and what is not.
Defining the Topic
Leonardo Da Vinci
Life Relationship Art Science
Childhood Professional
Florence Personal Old Age
Early Paintings in 1480s
Anatomy Journals Engineering
Drawings
Determining the Audience. Answer these ques>ons:
1. What is the knowledge and experience of your reader?
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2. What is their point of view?
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3. What is your rela2onship to the reader?
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4. What is your reader’s a_tude to what you are going to say?
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5. Which persona do you wish to project?
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6. What is the influence of interna2onal cultures?
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Loca2ng Informa2on
Library research
Web research
Personal
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Determining the Method of Development of the Report
Sequen2al – arranged in a
Chronological – rela2ng to the order of
Comparison – examina2on of items to establish similari2es or differences
Division and classifica2on – categorizing items
Cause and effect
General to specific
Decreasing order of importance
ENGLISH 214
EXAMPLE MINDMAP: ‘SOLVING GLOBAL WARMING’
ENGLISH 214
Report GuideThis will aid in wri2ng the report itselfCOVER PAGE
Your cover page is the very first page of your report. You must make sure that this is laid out in the correct order. At the very top you will put the 2tle of your report. You must use a size 12 font throughout the report. You can either use Times New Roman or Arial as your font type. Please also make sure that there is at least 1.5 spacing with your paragraphs.
Ensure that each of the names and student IDs of your group members are on the cover page and are featured about a third of the way down the page. Ajer this you must write English 214 and your sec2on number. On the next line write, submiKed to: [Name of teacher]. The last line has the submission date; the date you will hand in your report. See the example cover page below:
The Early life of Leonardo Da Vinci and its Influence on his Work.
Mishaal Al Shammary (2000432345)Majed Al Saif (2000232871)
Nawaf Al Shaya (2001234455)Ali Al Atwi (200340595)
English 214 - Section 001Submitted to: Mr. Albert Einstein
December 21, 2011
ENGLISH 214
CONTENTS PAGEPlease assign page numbers throughout the report. Start a new page at the beginning of your document and place the words, “Table of Contents” at the top of the page. There should be two columns on the page. List the 2tles of the headings and subheadings in the right lej hand column and the page number in the right. Please use a line of dots from each line and extend it to the page number. PLEASE MAKE SURE THAT THE CORRECT PAGE NUMBERS HAVE BEEN USED WITH EACH HEADING!
Here is part of an example contents page:
Table of Contents
! ! Introduction…………………………………………………………...1! ! Chapter 1 - The Childhood of Leonardo Da Vinci ..……...………2! ! Chapter 2 - Early Influences on Da Vinciʼs Art …………………...3! ! Chapter 3 - Da Vinciʼs Father……………………………………….4
OUTLINE FORMATThis is a general outline format used for the report. You can use this as a guide when you are wri2ng your own report.
1. Introduc>on(a) Background informa2on / Opening for the report. Ask yourself what your reader
knows already. Give the impression that your report is worth reading. Find a way to open a discussion. Perhaps there is a problem and you need to provide a solu2on.
(b) Purpose. Here you let the reader know why you are wri2ng this report. Are you wri2ng to inform or to argue something? You should give a thesis statement. The thesis statement is usually a sentence or two that tells the reader what you are trying to prove or explain. It includes the topic and the point of your paper. Look at these examples:
This is from an informa>ve paper:
The life of a university student can be characterized by the time they spend studying, going to class and socializing with friends.
This is from an argumenta>ve paper:
It is necessary for high school graduates to take a year off before going to university to help out in the community, allowing them to become more mature and aware of their local society.
(c) Defini2ons. This is op2onal, but think whether your reader needs to know certain defini2ons in order to understand your report well.
(d) In the introduc2on you also talk about the main themes that your report will discuss.
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2. Main Body of EssayHere you turn your notes in to paragraphs in order to support your paper. This middle sec2on is a sequence of paragraphs to support your argument or to provide the informa2on you promised in the introduc2on. It is important to remember that we use one topic per paragraph and that each topic is suitably and sufficiently supported. Also make sure that the paragraphs have been set up in a logical and meaningful way.
Remember to use headings to separate your report and make it easier to read. You may also want to use subheadings. If you do, separate the text into smaller units and summarize the content. In this way you can also provide more detail about the topic and enable readers to find detailed informa2on more quickly. Headings and subheadings help to divide your ar2cle into major points.
Let us look at an example to help you. Let us say you are wri2ng about Food in Saudi Arabia. Your headings may include, the food of the North, Food in Riyadh and Fish dishes from Jeddah. We can take one heading like, Food in Riyadh and divide this into subheadings including, Sweet dishes and fes2val dishes. Look at the diagram below:
Major Topic 1(a) Subtopic 1
i. Detailsii. Details
(b) Subtopic 2i. Detailsii. Details
Food in Riyadh(a) Sweet Dishes
i. Detailsii. Details
(b) Fes2val Dishesi. Detailsii. Details
You may have up to 3 major topics for a 600-‐800 word report.
3. Conclusion / SummaryThis really depends on your report. In this sec2on you may also have recommenda2ons. In general, the conclusion should match what you said in your introduc2on. However, you should avoid repea2ng it too closely. The conclusion should stress the importance of the thesis statement and should give the reader a sense that the report has come to a close.
Some useful sugges2ons when you write your conclusion are to ask yourself, “So what?”. Show your audience that your paper was meaningful and useful. Also, do not just repeat what you have wri^en in the paper! The reader knows what you have put. Instead, show them how your evidence fits together with your main points.
4. References / BibliographyAny sources you use need to be listed in a bibliography at the end of the report. This will use the MLA format which you have learned in 102.
You will need to ensure that you have a minimum of five sources. These will include, one periodical, one from the internet, one interview and two addi2onal sources.
HOW MANY WORDS DO I NEED TO WRITE IN EACH SECTION?As a guide, you should aim to write between 75-‐100 words in the introduc2on, 450-‐600 (150-‐200 words per paragraph) words for the main body and 75-‐100 words for the conclusion. This will give you a report of 600-‐800 words.
ENGLISH 214
Plan GuideHelp in Planning Your ReportThis is a guide that will help you to write your plan. Sit together with your other group members and work through this list of ques2ons, answering them as fully as possible. The deeper you think about this, the be^er your plan will turn out.
What is the date that the report was assigned to you?
Write the names of your group members and their student IDs
What is the tenta%ve 2tle of your report? (This needs to be agreed by your lecturer).
What is your subject area?
What is the purpose of your report? Remember -‐ Are you going to inform or argue something?
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What is the scope of this report? To what extent does the topic deal with the purpose? Is it a small report or a large report that is very significant to the audience?
Who is your audience?
How will the audience use this informa2on?
What are the elements you need for the document? Look at the method of development, what sec2ons do you think your report needs?
What illustra2ons does your document need? Does it need any diagrams, tables or charts?
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ENGLISH 214
What style do you think you need to write your document in? Why?
What do you think you will need to review in the document?
Produc2on -‐ How many working hours do you think the project will need? How much do you think its will cost?
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ENGLISH 214
Important DatesInforma2on so you can 2me your report well
Date Focus
12/10/2011 Groups will have been decided and topics chosen. Each group will have performed an idea forming exercise such as, brainstorming, freewriting or mindmapping. This is the deadline for the situational analysis will have been completed and submitted to the lecturer.
19/10/2011 Groups will gather and annotate sources. Students will form questions to ask which constitutes as one of their sources.
26/10/2011 Deadline to submit sources and interview questions to lecturer.
29-31/10/2011 Students will meet and consult lecturer, working together to produce first draft of report. Appointments to be made with lecturer for consultations.
23/11/2011 Deadline to submit first draft.
7/12/2011 Deadline to submit second draft.
21/12/2011 Deadline to submit Final Term Report.
ENGLISH 214
OutlineHelp in Planning Your Report
Look at the different sec2ons and write notes to help you plan your report.
Introduc>on
Major Topic 1 Subtopic 1
Subtopic 2
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Major Topic 2 Subtopic 1
Subtopic 2
Major Topic 3 Subtopic 1
Subtopic 2
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Conclusion
Source Informa>on
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ENGLISH 214
Situa2onal AnalysisThe first important step in developing your reportNames and ID numbers of group members:
Tenta>ve >tle of report:
Ajer discussing your topic, audience and purpose, write a paragraph explaining this informa2on. Plan this with the group well. Write it in rough first and then rewrite it in the space below. Make sure you have given a good descrip2on of what you are going to write, who you are going to write it for and why.
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ENGLISH 214
Freewri2ngNames and ID number of group member:
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ENGLISH 214
Freewri2ng AnalysisWrite the names of your group members and their student IDs
What important findings can you see from your freewri2ng?
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ENGLISH 214
ENGLISH 214
Mind M
ap
Central C
oncept
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Student names / ID
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BrainstormingWrite the names of your group members and their student IDs
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BibliographyHow to I write a list of References?This is an easy reference for you to use to help you write a good bibliography. Follow it carefully.
Books wriKen by one author:1. Author's surname2. Comma (,)3. Author's name4. Full stop (.)5. The 2tle of the book, underlined6. Full stop (.)7. Place8. Colon (:)9. Publisher10. Comma (,)11. Year12. Full stop (.)
Example: Thompson, Mary. The structure of the English Language. New York: Beacon, 1996.
Book wriKen by two authors:1. Author's surname2. Comma (,)3. Author's name4. Comma (,) + and5. Author's name6. Author's surname7. Full stop (.)8. The 2tle of the book, underlined9. Full stop (.)10. Place11. Colon (:)12. Publisher13. Comma (,)14. Year15. Full stop (.)
Example: Wilson, Georgiana F., and Marie Anderson. The History of the Middle East. New York: Blane Press, 1960.
ENGLISH 214
Electronic Sources
A. A >tled item, with an author, but without date and organiza>on:
1. author's surname2. comma (,)3. author's name4. full stop (.)5. 2tle of the electronic ar2cle, within quota2on marks “…..”6. full stop (.)7. 2tle of the online journal, underlined 8. full stop (.)9. date of access10. link
Example:
Anderson, Mary. “The Structure of the English Language”. Germanic Languages in Evolu>on 17 Aug. 2002 < hKp://www.niagrara.com/merrwill>.
B. A >tled electronic item without an author, without a date, but with an organiza>on:
1. Title of the ar2cle within quota2on marks “…..”2. Full stop (.)3. Title of the journal, underlined4. Full stop (.)5. Name of the organiza2on6. Full stop (.)7. Date of access8. link
Example:
“Computer viruses”. Computer Technology. Na>onal Library of Canada 14 Mar. 2003 <hKp://ncl-‐bnc.ca/2/18/h18-‐2100-‐e.html>
ENGLISH 214
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