Planning and Environment Committee Strategic Planning Session

Planning and Environment Committee

Strategic Planning Session



February 19, 2009

Infrastructure Services and Community

Sustainability

Infrastructure Services and Community

Sustainability

Nancy SchepersDeputy City Manager

‘Enabling the Vision’

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ISCS Vision

Building Strong Communities and a Sustainable City Directly connect what we build with Council’s

vision and plans for neighbourhood integrity, environmental leadership, economic development and growth management

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•Permit Approvals•Building Inspections

•Business Integration Services

•Transit Fleet Maintenance

•Transit Service Design

•Transit Marketing & Customer Services

•Performance & Development

•Transit Operations

•Transit Support•Para Transpo

•Drinking Water Services

•Wastewater & Drainage Services

•Customer Services•Strategic & Environmental Services

•Construction Services Development

•Construction Services East

•Construction Services West

• Infrastructure Management

•Design & Construction (RPAM)

•Development Approvals West Central

•Development Approvals East/South

•Infrastructure Approvals

•Community Planning & Design

•Transportation & Infrastructure Planning

•Rural Affairs Office

•Mobility & Area Traffic Management

•Affordable Housing Policy

•Economic Development

•Environmental Sustainability

•Strategic Initiatives & Business Planning

•Solid Waste Operations

•Solid Waste Planning & Diversion

Infrastructure Services and Community SustainabilityDCM, Infrastructure

Services & Community Sustainability

GM, TransitDirector, Water and Wastewater

Director, Infrastructure

Services

DCM Office

GM, Planning & Growth

Management

Chief Building Official, Building Code Services

Director, Community

Sustainability Services

Director, Solid Waste

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To achieve this vision, ISCS Branches must…

Align services with customer needs

Create a culture that encourages teamwork, transparency, trust, commitment, and innovation

Encourage participation and engagement with employees and clients

Achieve excellence in customer service

Continuously improve

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ISCS – Enabling Council’s Vision

Today’s session will strengthen alignment between PEC and ISCS branches that directly support the PEC mandate:

Planning and Growth Management Water and Wastewater Solid Waste Community Sustainability

Opportunity to build on our success and create a strong and sustainable City

Planning and Growth Management

Planning and Growth Management

John Moser

Director

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Planning and Growth Management2008 Accomplishments

Transportation Priority Council approved the Transportation Master Plan

Transit Priority Council approved a new Citywide, Rapid Transit

network

Sustainable, Healthy and Active City Council approved the Ottawa Cycling Plan Implemented New Sidewalk Links program Implemented components of the Cycling Facilities

Plan

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Planning and Growth Management2008 Accomplishments (Cont.)

Planning and Growth Management Priority

New Comprehensive Zoning By-law New population projections for Official Plan Review Completed the Residential Land Strategy Completed the draft Official Plan Amendment to the

2003 Official Plan Richmond Road/Westboro Community Design Plan

and Secondary Plan Escarpment Area District Plan North Gower Community Design Plan and Secondary

Plan Developed a city-wide right-of-way lighting policy

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Planning and Growth ManagementBranch Mission

“The Planning and Growth Management Branch provides leadership by managing the physical evolution of the city.”

Branch includes two facets of the work:• high-level multidisciplinary policy view of the City • day to day development review process

DRP is a core service for the City. • provide for sustainable, liveable communities• Infrastructure must meet the test of time• Have regard for statutes

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Planning and Growth ManagementBranch Mission

One Stop Service

Structure and approach• Multidisciplinary teams• Geographically based• Client focused• Identified through Wave 3

Implementation• Realignment of working groups• Re-design of processes• E-business approach• Extensive staff training

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Planning and Growth Management2009 / 2010 Workplan Priorities

Community and Urban Design, and Intensification

• Strategic Directions 1 and 2 refer to: leading edge community and urban design Recognizing existing communities Providing for intensification

• Set the stage for City of the Future• Support pedestrian-oriented, compact, mixed-use

communities• Elevate quality of design, enhance public

environment• Achieve quality intensification

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Urban Design and Intensification

A selection of projects include:• Creating an Intensification Implementation Group• Development of an Architectural Policy• Reviewing the Downtown Design Pilot Project• Preparing a Tall Building Design Guideline• Update of the Residential Infill Design Guidelines• Review the existing zoning in intensification target

areas• Explore inclusionary planning and the use of Section

37 of the Planning Act

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Community Design

Projects address both existing and new communities, including:

• East Urban Community Phase 2 CDP• Riverside South CDP amendment• Blair Station Mixed Use CDP• Rideau Street Design Study• Bank Street south of the Rideau River CDP• Wellington Street CDP

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Transportation and Infrastructure

Transportation and Infrastructure projects are fundamental in making sure our City of the Future works. Example projects include:

• Infrastructure Master Plan Review• Hydrogeological and Terrain Analysis Guidelines• Transportation Demand Management Strategy• Ottawa South Pumping Station update• Bilberry Creek EA update

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One Stop Service

This is a selection of major One Stop initiatives:

• preconsultation guidelines and procedures• on-line development application forms• on-line Terms of Reference for studies• electronic circulation of Development

applications.• review of timelines for the construction of

elements in new developments• tracking financial securities and inspections• Expanding the City’s Transfer of Review

Program from MOE• Review Development application fees

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Planning and Growth ManagementAssumptions / Challenges

Branch Restructuring and One Stop Service

The challenges associated with the implementation of the new Branch and the introduction of One Stop Service will include:

• Relocating a large number of staff• Implementing new procedures• Implementing new technology• training all staff• Integrating staff into new teams• Maintaining on-going workloads during this time

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Planning and Growth ManagementAssumptions / Challenges

Fee Review

The audit of the development review process recommended that the branch undertake a fee review in time for the 2010 budget year. There are a number of constraints to achieving this objective in the required timeframe. The most telling is that the budget for the consultant to undertake the fee review has not been approved.

Water and Wastewater Services

Water and Wastewater Services

Dixon Weir

Director

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Water and Wastewater Services2008 Accomplishments

Infrastructure Renewal• Established an Ottawa River Fund with a $139M in long-term funding, in

partnership with the provincial and federal governments, to improve the current sewage infrastructure.

Solid Waste and Environment• Established a strategy for the application of water quality modelling

technology to the Ottawa River to determine ways to reduce water pollution, and evaluate new anti-pollution technologies.

• Commissioned waste management facilities at the Britannia and Lemieux Island Water Purification Plants and the R.O. Pickard Environmental Centre, eliminating unacceptable discharges into the Ottawa River.

Planning and Growth Management • Continued with the Lemieux Island Water Purification Plant expansion

project, bringing the facility’s capacity to 400 million litres per day.

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Water and Wastewater Services2008 Accomplishments (cont’d)

Service Delivery• Implemented the Lead Service Pipe Replacement Program• Implemented the Drainage on Private Property Program• Offered customers a Water Efficiency program• Reduced water loss from the water distribution system (ILI) and

recognized by the OMBI Best Practices Water and Wastewater Energy Management - Water Loss Management

Sustainable Finances • Commenced a cost, revenue and rate study, which takes a long term view

of the cost of drinking water and wastewater services and revenue generation.

Other• Exceptional water quality inspection ratings at four of the City’s six

municipal water systems by (MOE) Chief Drinking Water Inspector’s 2006-07 Annual Report.

• Developed and obtained Council’s endorsement of the DWQMS compliant Operational Plan.

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Legislative Driven:1. License City’s 6 Drinking Water Systems2. Conduct a Cost, Rate and Revenue Study 3. Develop a Comprehensive Asset Management Strategy4. Participate in the Source Water Protection Study

Audit Driven:5. Develop an Environmental Management System

Departmental Driven:6. Implement an Automated Meter Reading

7. Commission the Real Time Control Program8. Conduct Ottawa River Water Quality Assessment9. Develop policies that address Water Systems on Private Property

(Water By-law Update)10. Evaluation of future technologies for long-term biosolids disposal.

CSP Driven:11.Complete Integrated Infrastructure Projects (Road, Water,

Sewer)

Water and Wastewater Services2009 / 2010 Workplan Priorities

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1. Application for the full scope accreditation for Drinking Water Facilities will take place in August 2009.

2. Cost, Rate & Revenue Strategy - Capital cost projections.

3. Organizational capacity to move the Asset Management initiative forward.

4. Majority of the Source Water Protection work is lead by the Conservation Authorities with active City Councillor participation.

5. EMS – Tight timelines to deliver by the end of 2010.

6. AMR is a large scope project using evolving technology that must meet all of the City’s needs.

7. Commissioning RTC requires timely Provincial approvals for West End Regulators.

8. OR Water Quality Assessment Report requires input from Ville de Gatineau.

9. Buy-in from IC&I sector for the Cross Connection Control amendment.

10. Community acceptance of technologies and cost.

11. Capacity and resources to continue to deliver.

Water and Wastewater ServicesAssumptions / Challenges

Solid Waste ServicesSolid Waste Services

Albert Shamess

Director

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Solid Waste Services2008 Accomplishments

Solid Waste and Environment Priority Completed consultation on IC&I Waste Diversion Strategy

“Diversion 2015”. Improved compaction at the Trail Road Facility by

approximately 60%. Completed first full year of operation of landfill gas-to-energy

at Trail Road Facility with revenues of $130,000. Obtained Council approval to negotiate a long-term

agreement for a full-scale waste conversion facility by Plasco. Increased e-waste diversion in 2008 to 88 tonnes, from 37

tonnes in 2007. Increased the number of partners and products in our Take It

Back! Program to 547 and 131, respectively.

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Solid Waste Services2008 Accomplishments (cont’d)

Solid Waste and Environment Priority Completed various community outreach events on Solid

Waste Services programs. Entered into an agreement with Stewardship Ontario and

participating in the Province's Phase 1 Municipal Hazardous or Special Waste plan.

Recycled over 150,000 litres of paint. Completed a survey of residents to obtain their views on

garbage and recycling services. Obtained Council approval for implementation of waste

diversion pilot projects in 2009. Maintained consistent waste diversion levels above 30%.

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Solid Waste Services2009 / 2010 Workplan Priorities

Green Bin Program IC&I Strategy, Implementation of Phase 1 (2009-2011) Waste Diversion Pilot Projects Continue to focus on operation efficiency – Collection /

Processing / Disposal Rethink Garbage Campaign Household Hazardous Waste E-waste Technology Review Residuals Management Plan Complete update of the Integrated Waste Management

Master Plan Energy Ottawa’s landfill gas-to-electrical-energy project

(opportunities for expansion) Plasco Energy gasification pilot project

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Solid Waste ServicesAssumptions / Challenges

Challenges: Reaching 60% diversion Maximizing diversion while controlling costs Dealing with IC&I, beyond our control Market for recyclables Success of Plasco, timing and capacity uncertain

Assumptions: Pilot projects will have success

Community SustainabilityCommunity Sustainability

Rob MackayDirector

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Community Sustainability2008 Accomplishments

Expanded Anti-Idling Educational Toolkit to high schools Worked with By-law Services on anti-idling education and

enforcement blitzes Partnered with the NCC in funding the completion of the Pinecrest

Creek restoration - a case study for documenting the analysis, design and the restoration of an urban creek following natural channel design practices

Acquired 75 acres in Carp Hills with 50% funding from province(Ontario Heritage Trust)

Formally launched Choosing Our Future Initiative Supported successful grant proposal to European Space Agency

for further examination of use of satellite data for urban air pollution and health risk assessment

Participated in Earth Hour, Earth Day (Eco-Stewardship Fair booths) and Environment Week

Updated the Corporate Pesticide Use Policy

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Creation of Community Sustainability Branch

Focal point for sustainability leadership within the corporation and with the community

Aligns City services/investments to achieve sustainability (quadruple bottom line)

Dual role to both develop corporate policy and implement sustainability projects

Corporate Sustainability Framework New integrated planning framework Will connect long-term sustainability planning

with medium-term policies (e.g. Official Plan and other City strategies) and short-term action plans (e.g. annual work plans)

Creation of sustainability principles

Community Sustainability Branch2009 / 2010 Workplan Priorities

Social

Economic

Environment

Culture

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Choosing Our Future Initiative

Major three-year initiative to ‘future-proof’ the City of Ottawa and make it resilient and sustainable in the long term

Three integrated outcomes: Sustainability Plan Risk Mitigation and Prevention Plan Community Energy Plan

2009 activities include: Collect baseline information and write foundation papers Consult on sustainability principles and end-state goals Initiate vulnerability, sustainability and resiliency analysis of plans,

services, and programs Choosing Our Future Public Symposium (Sept 2009)


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Environmental Strategy Review

Use Sustainability Framework/Principles to establish new/confirm environmental commitments

Consult with stakeholders, agencies and the community in developing strategies

Develop action plans to implement strategies

Use an outcome based (Logic Model) approach to establish targets and indicators

Monitor corporate and community performance against targets


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Implement Air Quality and Climate Change Management Plan Set new corporate GHG emission reduction target (needed for

Fleet Emissions Reduction Strategies)

Set new community GHG emission reduction target

Green Building/LEED promotion

Natural Systems Prepare sub-watershed plan annually for urban or rural areas

experiencing development pressure

Develop a forestry strategy

Initiate restoration projects to restore watercourses


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Reports to PEC in next few months Update on Green Building/LEED Promotion Re-look at Urban Natural Features Strategy Urban Tree Preservation National Capital Air Quality Mapping Pilot Promoting City Water (Bottled Water Strategy) DC Policy Report

Reports to Other Committees Review of Rural Clean Water Program South March Highlands Management Plan Integrated Street Furniture Program


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Challenges Development of shared understanding of sustainability and

quadruple bottom line thinking (economic, environment, social and culture)

Corporate buy-in of branch sustainability mandate Engaging and energizing the community-at-large (both

strategically and with day-to-day sustainability actions) Understanding of policy/program resource implications

(e.g. UNFs)

Assumptions Adequate capacity and resources to deliver on mandate

Community Sustainability Assumptions / Challenges





February 19, 2009

Planning and Environment Committee Strategic Planning Session

Documents

Transcript of Planning and Environment Committee Strategic Planning Session