John R. Kasich, Jerry Wray,

Ohio Governor ODOT Director

Plan Development

November 15, 2016

AJ Stoll, Matt Schulz, George Soos

ODOT District 12 LPA Project Managers

Scope Meeting and DocumentDetermine expectations for plans

A) Project Identification

B) Design Standards

C) Project Description

D) Typical Sections

E) Right of Way

F) Utilities

G) Structure Requirements

H) Design Exception

I) Traffic Control

J) Maintenance of Traffic

K) Driveways

L) Project Funding

M) Environmental

N) Roles / Responsibilities

O) Field Review

P) Commitment Dates ** Determine the required number and type of stage reviews

Plan Submittal Schedule & EllisProjDetermine Plan Submittal Dates

• Commitment dates can be found on ODOT’s project management system Ellis

• Local access is EllisProj:

http://www.odotonline.org/ellisproj/

Project Development

• Design Exceptions should be discussed prior to plan development

• Stage reviews should follow the ODOT Locally Administered Transportation Project Manual Chapter “Project Development and Design” or the ODOT Location and Design Manual, Volume 3, Sections 1403.5.3, 1403.7.3, 1403.9.3

• Submit the Bid Proposal Book for review with the Stage 3 (detailed plan) Submittal

• Provide updated Construction Estimates for every stage submittal

Proprietary Items

• Title 23 C.F.R. 635.411 governs the eligibility of Patented or Proprietary Products in a federal aid project. The ODOT/FHWA Stewardship and Oversight Agreement delegates’ approval of Patented or Proprietary Products to ODOT. The purpose of this IOCis to establish the process for the review and approval of these requests.

• There are two forms of approval: Certification and Public Interest Finding. The distinction between the two are:

• Certification is used if a unique (proprietary) product or process is required to meet the specification;

• Public Interest Finding is used if a specific product or process is to be required when other acceptable products or processes are available.

• The regulation essentially requires competitive bidding through the use of non-proprietary specifications/plan notes unless one of the following circumstances exists:

• The item is to be purchased or obtained through competitive bidding with equally suitable items. These equally suitable items (minimum of two) can be specifically named with the inclusion of the phrase “or approved equal”. A specification is required inorder to make the determination if other non-named products are in fact equal. When this contracting mechanism is employed no specific approval is required.

• No equally suitable alternate exists.

• The item is essential for compatibility (synchronization) with the existing highway facilities. Factors that support requests based upon compatibility (synchronization) include:

• Function – the proprietary product is necessary for the satisfactory operation of the existing facility (ex. Signal controllers in a system);

• Aesthetics – the proprietary product is necessary to match the visual appearance of the existing facilities;

• Logistics – the proprietary product is interchangeable with products within an agency’s maintenance inventory.

Proprietary Items (continued)Complete a Proprietary Waiver Request:

No Alternate

Certificate for

SynchronizationNote: follow the

guidelines for

Traffic Control

related proprietary

items provided in

Section 120-04 of

the Traffic

Engineering

Manual.

Alternate Bid Items

• Alternates need to be in a separate Category from the rest of the items in the main categories

• If you are doing Roadway Alternates you should have a category for Roadway and then a separate category for Roadway Alternates

• On each Item in the alternate section mark it so there is no confusion

• Edge Line, 6”, Type 1 (AA 1)

• Edge Line 6” (AA 2)

• Center Line, Type 1 (AA 1)

• Center Line (AA 2)

• Alternates need to be in the same funding category

• Alternates cannot be set up with AA1 in funding code 1 and AA2 in funding code 2

• There needs to be a difference in the item descriptions between the alternate items

• The words “Alternate bid” is not a difference, whatever the difference is needs to be put in the item description

• Most of the time this is a brand name or specific option

Design Exception Submittal

• Prepared by Designer

• Submitted electronically• Automatically sent

to the District Office

http://www.dot.state.oh.us/Divisions/Engineering/Roadway/Geometrics/Pages/DesignException.aspx

Curb Ramp Plan NoteConsider adding note to all projects:

Curb Ramp, As Per Plan

This work shall consist of constructing American with Disabilities Act (ADA) compliant curb ramps in

accordance with ODOT Standard Construction Drawing BP-7.1 at the locations shown on the plans or

as determined in the field.

Under this pay item, the contractor shall be responsible for laying out ADA compliant curb ramps

and landings that conform to Standard Drawing BP-7.1. Curb ramp types and approximate curb ramp

and/or truncated dome designs are indicated in the plans for estimating purposes only. The type of

curb ramp shall be determined in the field by the contractor to best fit the location. The contractor

shall carefully consider potential impacts to utilities, signal poles and equipment, catch basins, and

adjacent property owners when determining the exact curb ramp locations and designs. No

additional payment will be made if a curb ramp of a type other than the type indicated in the plans is

used. Existing curb ramps that are not affected by the construction and are currently ADA compliant

need not be replaced. At the completion of the project all curb ramps within the project limits shall

be ADA compliant. Any newly constructed curb ramp not meeting ADA requirements will be

removed and replaced by the contractor at his/her cost, to the satisfaction of the city engineer.

Plans, Specifications & Estimate (PS&E) Package

• Submit electronically (ODOT Liquid Files) and hard copy

• Plans and Bid Proposal Book

• Verify before sending:

• Title sheet signed and dated by LPA

• Title sheet signed, dated, and stamped by PE

• Final construction estimate signed, dated, and stamped by PE

• Environmental Commitments are addressed in the plans

• R/W Certification letter

• Proprietary Items have been approved

• NHS Waiver (if applicable) should be on file

• Provide all required permits (NWP, EPA, etc.) and Agreements (railroad)

PS&E Package (continued)

• Bid Proposal Book

• Pay item descriptions and quantities must match the Engineer’s Estimate, as well as the plan general summary (if used)

• 2016 Federal (or State) Bid Document Template is included in the Bid Proposal Book

• does not contain anything that is in conflict with the Federal (or State) Bid Document Template

• Modified Bid Tab is required if there are items that are not eligible for Federal (or State) participation

• DBE Goal will be requested by the District once the Engineer’s Estimate is complete