Pioneer District Boy Scouts of America - BSA Troop … · Pioneer District Boy Scouts of America...

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Troop 221 Portland, Oregon Cascade Pacific Council Pioneer District Boy Scouts of America 10 th Edition Printing 2015 Based on the work of C.M. “Mo” Blake III Scoutmaster 1999-2010

Transcript of Pioneer District Boy Scouts of America - BSA Troop … · Pioneer District Boy Scouts of America...

Troop 221 Portland, Oregon

Cascade Pacific Council

Pioneer District

Boy Scouts of America 10th Edition Printing 2015

Based on the work of C.M. “Mo” Blake III

Scoutmaster 1999-2010

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Table of Contents

Introduction .................................................................................................................................................... 2

Aims of the Boy Scout Program ................................................................................................................ 2

Pack 221 / Troop 221 Relations and History ......................................................................................... 2

Diversity and Code of Conduct .................................................................................................................. 3

The Boy Scout Method ................................................................................................................................. 4

How Can You Help Your Son Become a Successful Scout? ............................................................... 5

How Does Boy Scouting Differ From Cub Scouting? .......................................................................... 6

What Do Parents Get Out Of Being Involved? .................................................................................... 6

The Patrol Method ......................................................................................................................................... 9

Senior Patrol Leader, the PLC, and Troop Organization ................................................................... 10

Communications – Email and the “Patrol Call Down” ........................................................................... 11

Advancement in Rank - The Trail to Eagle ............................................................................................ 13

What About Merit Badges? ....................................................................................................................... 14

Courts of Honor (COH) ............................................................................................................................... 15

Transportation ............................................................................................................................................... 16

Patrol Units on Outings ............................................................................................................................... 17

Eating on the Outing .................................................................................................................................... 17

Medical Conditions ........................................................................................................................................ 18

In Case of Emergency .................................................................................................................................. 18

Medical Exams ............................................................................................................................................... 19

Special Outings .............................................................................................................................................. 19

Troop Finances .............................................................................................................................................. 20

Troop 221’s Policy for Loan of Troop Equipment ................................................................................ 21

Troop Philosophy and Equipment Agreement ...................................................................................... 22

Troop 221 Personal Camping Gear List .................................................................................................. 23

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Introduction

Troop 221, like all other Boy Scout Troops, is run by boy leaders with support, guidance,

and supervision from the parents. The Boy Scouts of America supplies program aids,

guidance, and regional planning, but the actual working of the troop is all up to our boys and

adult leadership.

In designing our program, we try to keep the following principles in mind:

This helps develop American citizens who:

Are physically, mentally, and emotionally fit;

Have a high degree of self-reliance as evidenced in such qualities as initiative,

courage, and resourcefulness;

Have personal and stable values firmly based on religious concepts;

Have the desire and skills to help others;

Understand the principles of the American social, economic, and governmental

systems;

Are knowledgeable about, and take pride in, their American heritage and

understand America’s role in the world;

Have a keen respect for the basic rights of all people;

Are prepared to fulfill the varied responsibilities of participating in and giving

leadership to American society and in forums of the world.

Give every boy the opportunity to do his best and attain the rank of Eagle Scout.

Pack 221 / Troop 221 Relations and History

Pack 221 was established in 1951 in the Stephenson Elementary School area. We use many

Packs in the local area as “feeder Packs”. We promote the Packs growth; we supply flag

ceremonies and help these Packs special events. Mo Blake and Karen Morissette, under the

Aims of the Boy Scout Program:

1) To develop character;

2) To foster citizenship;

3) To develop mental and physical fitness.

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guise of the Indian Hills Garden Club, sponsored Troop 221 from 1999-2011; and did

sponsor Pack 221 from 1993-2003.

Troop 221 is now chartered by Good Turn Northwest, a local non-profit whose purpose is

to sponsor youth programs that help young people develop character, values, fitness and

good citizenship. The Chartering Organization plays a significant part in scouting. They

are responsible for and own all assets, oversee all fund raising, provide or arrange a place

to meet for the Units, and promote the Safe Scouting Guidelines. In April of 2003, the

Indian Hills Garden Club moved the charter of Pack 221 to the United Methodist Men’s

Club of the Vermont Hills United Methodist Church. The Indian Hills Garden Club retained

Troop 221, its assets, tree recycling projects, and all equipment until December, 2011.

They then moved the charter over to the Good Turn Northwest. The Troop holds no

assets.

Our Troop goal is to educate the parents of all local Packs that Boy Scouts is a new

adventure in Scouting for their sons and scouting doesn’t end with Cub Scouts. To the boys

of local Packs, we are an example of Boy Scouting; Character; Leadership; Growth;

Education; and Fun.

Diversity and Code of Conduct

Troop 221 fosters DIVERSITY in our program. We welcome the input from our parents

and youth. The program is built on the ideals of Scouting. We offer a wide variety of

outings so that different ability groups within the Troop may participate.

Diversity is not just an issue of religion, ethnic background, color, etc. Diversity is having

our youth and adults know and understand the differences among the Troop members and

the community we live in. The Boy Scout age youth come in many sizes and shapes, as well

as maturity levels. These are all considered in our operating program.

Troop 221 must remain a “safe haven” for its youth. We enforce a zero tolerance for

hazing, physical violence, mental torment, exclusion, vulgarity, etc. Our conduct standards

may be tougher than that of your son’s home or school. It must be made clear to our

parents that boys will be coached and corrected. Minor behavior issues are handled by the

Senior Patrol Leader and the Patrol Leaders Council. When the seriousness or frequency of

the negative activity requires involvement of the Scoutmaster, the Scout’s parents will

then be consulted. If the conduct of one of our Scouts or Scout leaders requires more

than coaching, we have the right to suspend him from the program or terminate our

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relationship. The Scoutmaster and Troop Committee will make recommendations to the

Charter Organization members. Their decision is final.

The Troop requires a full disclosure of all medical history and medications for every leader

and Scout. This includes disclosure of mental health/emotional issues, or a difficult time in

adapting to a group setting, or any other issues that would put our staff, the other boys,

or your son at risk. Failure to disclose these issues could result in suspension from

activities or termination of our relationship.

A Scout’s conduct is not only evaluated by their actions at meetings and Troop outings. His

conduct at school, the playground, and other events are considered as well. “Scout Spirit”

is a requirement for the higher ranks. It will be reviewed with all Scouts during the

Scoutmaster Conference and the Board of Review stages of advancement.

The Boy Scout Method (in random order, as all are equally important)

Ideals: The ideals of Boy Scouting are spelled out in the Scout Oath, Scout Law, Motto

and Slogan. The Scout measures himself against these ideals and continually tries to

improve.

Patrols: The patrol method gives Scouts experience in group-living and participating in

citizenship. It places a certain amount of responsibility on young shoulders and teaches

boys how to accept it. The patrol method allows Scouts to interact in small groups where

they can easily relate to each other. These small groups (6-8 boys) determine troop

activities through their elected Patrol Leader.

Outdoor Program: Boy Scouts is designed to take place outdoors. In the outdoor program,

the Scouts share responsibilities and learn to live with each other. It is here that the

skills and activities practiced at troop and patrol meetings come alive with purpose. Being

close to nature helps the Scouts gain appreciation for God’s handiwork and mankind’s place

in it.

Advancement: The Boy Scout advancement program provides a series of steps to achieve.

Scouts progress at their own rate, as they overcome each challenge. The boy is rewarded

for each achievement, which helps him gain self-confidence. Community service and

leadership play a large part of the requirements towards ranks.

Adult Association: Scouts learn from the example of their adult leaders. In his quest for

adulthood, every boy needs contact with adults he can copy. The Scoutmaster and

Assistant Scoutmasters provide the good example of adulthood.

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Personal Growth: As Scouts progress toward their goals, they experience personal

growth. The Good Turn concept, giving service to others, is a major part of this process.

There is probably no device so successful in developing personal growth as the daily Good

Turn. The religious emblems program and frequent personal conferences with the

Scoutmaster help each boy to make personal improvements.

Leadership development: The Boy Scout program encourages Scouts to learn and practice

leadership skills. Every Scout has the opportunity to participate in both shared and

individual leadership situations. Understanding the concepts of leadership helps Scouts

accept the leadership of others and guides them toward the citizenship purpose of

Scouting.

Uniform: The uniform gives each Scout identity in the world brotherhood of Scouting and

creates a positive youth image in the community. The uniform is practical attire for

scouting activities and provides a way for the Scouts to wear the badges that show their

accomplishments. Troop 221 requires the full uniform (shirt, pants/shorts, socks, scarf

and belt) at meetings and at summer camp. In the field, the leadership team will advise on

clothing options on a “by outing” basis (i.e.: snow camping would be different than a rafting

trip, etc.)

How Can You Help Your Son Become a Successful Scout?

Get him to meetings and outings. Without attending the activities, interest and momentum

are difficult to maintain. Help him get to meetings and activities in uniform, when required,

and on time. Assure him that he needs to attend summer camp, as this is an opportunity

for intensive skills development and forming friendships. Do not drop and run. Make sure

there are always at least two leaders with all Scouts at every Scout event.

Acquire the Boy Scout Handbook and sit down with your son to review the pamphlet in the

front “How to Protect your Children from Child Abuse and Drug Abuse.” Read the Boy

Scout Handbook regarding your son’s rank and help him research activities and interests.

Besides becoming knowledgeable in what your son is doing, you may learn something useful.

It is quite a resource!

Do not let advancement taper off. When a boy starts scouting, he needs to pass the early

ranks (through First Class) as quickly as his ability allows him. The Scout does not want to

be left behind. If he falls too far behind and feels he can’t catch up, he drops out! Our

Board of Review counsels youth that are not advancing.

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Advancement is a challenge for all Scouts; it is natural for adolescent boys to “goof off”.

Rarely does a Scout ever reach Eagle rank on his own initiative. Unless the parent takes an

interested and encouraging attitude, it is unlikely that the Scout will succeed.

Make periodic inquiries of your boy. Ask him what he has passed, what he has studied, and

when something will get done. If he is having trouble with specific advancement

requirements contact the Scoutmaster about your concerns. This may allow activities to be

scheduled, which will aid in his advancement.

How does Boy Scouting differ from Cub Scouting?

Certain aspects of Cub and Boy Scout organizations seem similar. A Troop is made up of

Patrols like a Pack is made up of dens. However, both the boys and their parents have

different roles.

The major difference is that leadership is in the hands of the boys rather than the

parents. Boys lead the troop and boys lead the individual Patrols. Boys teach boys

whenever possible. The Scout is learning to be more independent of his parents. This is the

normal progression in adolescence. Scouting provides a safe and supervised framework for

this type of learning. The boy-led Troop may seem chaotic at first glance.

This shift, to being more independent of parents, is sometimes hard on the boys and

parents, and it certainly doesn’t happen overnight. Parents are a necessary part of Boy

Scouting, just in different roles than in Cub Scouting. Your support as your son goes

through this phase of adolescence is critical. Parents are important “behind the scene

members” of the Troop. Without parental participation and support, the boys will not have

a troop. Read on to learn how you and your sort will be involved.

What Do Parents Get Out Of Being Involved?

By taking this opportunity to become involved in the activities you may benefit in many

ways:

You can observe the range of “normal” in adolescent boys and maintain reasonable

expectations for your son.

You can become acquainted with older Scouts who have survived teen years and

know that your son has good peer role models.

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A good motto for parents is: Never do a job that a boy can do.

But, provide the guidance and support for him to succeed.

You can have extended contact with parents who are also living with adolescent

boys and know you are not alone in your feelings and frustrations.

You can become a positive role model for your son and others.

You can provide a service to your community.

And, as with the boys, you can have fun!

If It Is A Boy Run Troop, Just How Are Parents Involved?

Again, parental participation is essential to provide the boys the opportunity to run and

lead the Troop. Some of the ways you can become involved are:

Access the Troop Activities Calendar: www.bsatroop221.us

Encourage your son. Be interested in what he is doing. Help him with his advancement by

continuing to teach and instruct in skills as you always have.

Be willing to be an active Patrol Parent. When a boy takes on the responsibility of Patrol

Leader, his parents (or other parent(s) from the Patrol) take on the responsibility of

guide, counselor, and “pusher,” depending on the Scout. Patrol Parents need the patience to

guide and to advise without “taking over,” allowing each boy to meet his new challenge of

responsibility and leadership on his own.

Provide transportation. This is required on two or three outings a year. Please volunteer

so the Transportation Chairman’s job is easier!

Help with Troop fundraisers. Again, many hands make for much lighter loads, and your

son, along with the entire Troop, benefit from these activities. Wreath sales* and tree

recycling are our primary fundraisers. It is the responsibility of all members to participate

in fundraising events. It shows that through hard work, you can earn great rewards. We

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are an F.O.S. (Friends of Scouting) Gold Level Troop. If our fundraising is successful, we

do not ask our parents to give more at the end of the year.

*If you do not meet minimum sales standards you will be billed for the balance of F.O.S. or

Troop dues.

Serve as an adult leader: The Scoutmaster is a volunteer, selected and recruited by the

Troop Committee and approved by the Chartered organization, who trains the boys in

leadership skills, guides them to follow the ideals of Scouting, and helps them plan and

conduct a safe, fun program. The Scoutmaster is joined in these endeavors by a number of

Assistant Scoutmasters. Assistant Scoutmasters may have special responsibilities such as

being advisors for specific Patrols or working with youth leaders to teach specific skills.

Their presence on Troop outings helps provide a safe level of supervision and may allow the

troop to split into several subgroups to pursue specific interests. All leaders must be

trained, complete the youth protection training, be in uniform, and meet all Troop and BSA

Safe Guide to Scouting requirements.

Serve on the Troop Committee: The Troop Committee is a group of parents who act as a

“Board of directors” for the Troop. Committee meetings are held once a month. The

Committee approves decisions made by the Patrol Leader’s Council (PLC), and makes

recommendations to it. All troop funds are held and controlled by the Committee. The

Committee provides the necessary support for the activities planned by the boys. The

committee members, just like the Scoutmaster, are appointed by the chartered

organization, usually with the recommendation of the committee chair. The Committee

Chair heads up the committee. The committee functions as a team, with the Committee

Chair having the final decision should any situation deem that necessary. Committee

positions include;

Chairman Treasurer Charter Representative

Advancement Transportation Membership

Training Outdoor/Activities Coordinator

Equipment Fundraising Chaplain / Community Outreach

Secretary/Web FOS (Friends of Scouting) Coordinator

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Some of these jobs may need to be filled. If you can help us, or if you would like to

become an active member of the Committee, please let the Scoutmaster or Committee

Chairman know. Training is available.

Serve as merit badge councilor: There are over 130 merit badges for the Scouts to earn,

but they cannot earn them without an adult skilled in that particular field who is willing to

teach and coach the Scout. We need you to contact the Advancement Chairman if you’re

willing to share your skills or interests with the boys. Books to guide the Scout and the

counselor are available for every badge. We also train parents for the Board of Review.

The Patrol Method

Baden-Powell, the founder of the Scouting movement, called the patrol method the only

way to run a troop. Experience agrees with him. Patrols are the “heartbeat” of the

Scouting program. Patrols are not the most “efficient” method of organizing a troop

because the boys all differ in their ability to handle responsibility and provide leadership,

and are all given their chance to hold jobs of responsibility and to lead. Patrols are the

most “effective” method of meeting the aims of Scouting.

What is a Patrol? Patrols are groupings, ideally from 6-8 boys of varying ages and skill levels who work

together as a team. Each patrol elects its own leader and has its own internal structure.

(See sections on patrols in the Boy Scout Handbook.)

Patrols meet every week during the troop meeting. These meetings should have a focus,

just as a Troop meeting does, such as working on a merit badge, or working on skills for an

upcoming event, or planning something fun together to further the patrol’s identity (like

skating or playing a game). Each patrol has a patrol flag, patrol yell, and patrol patch to

wear on their uniform. Patrol patches are available at the Scout Shop.

A Patrol Leader’s job is to involve each patrol member. This includes leading in planning and

running patrol meetings and activities, helping patrol members advance and teaching

Scouting skills, representing his patrol in the Patrol Leader’s Council (PLC) and reporting

back to them, and setting a good example by working on his own advancement of leadership

skills. Patrol Leaders usually hold a 6-month to a 1-year term in office, allowing them to

lead and represent their fellow members on 5-6 campouts and possibly a weeklong summer

camp. He will be highly encouraged to attend Junior Leader Training. The Junior Leader

Handbook is available to help him.

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If a Scout has a question about any aspect of the program or an activity, his first call

should be to his Patrol Leader. If the Patrol Leader doesn’t know the answer, the Patrol

Leader should call his Troop Guide or the Senior Patrol Leader. If he still doesn’t get the

answer, he may call the Scoutmaster or an Assistant Scoutmaster. The Assistant

Scoutmasters and Scoutmaster are always available to any boy or parent, but

responsibility and leadership are developed more quickly if boys try to help each other

first. The parent should resist the urge to grab the phone or send an e-mail and

straighten it all out. In most instances, the Scoutmaster will not give out information to

parents if the youth has not made the effort himself to get the information. Check your

emails!

There will be ups and downs as patrols operate under different leaders. This is often a

“boy’s” first opportunity at being a leader. Developing responsibility and leadership does

not take place quickly or smoothly. Growth and learning takes place for all members of a

patrol in phases, under “good” leadership and under “poor” leadership. Scouting gives every

boy the opportunity to show what he can do and improve upon it. Learning takes place at

every turn. It is an education that cannot be obtained any other way.

Senior Patrol Leader, the PLC, and Troop Organization

The Senior Patrol Leader is elected by the Troop to lead the Troop. He presides over the

Patrol Leaders’ Council (PLC), the Troop meetings, and all outings. The PLC is made up of

the Patrol Leaders, Troop Guides, and other positions of Troop leadership.

It is this council’s job to plan and run the Troop program. With guidance from the

Scoutmaster (who ultimately has veto power, if necessary), the PLC determines the

activities in which the Troop will participate and makes the plans necessary to carry them

out. The PLC is also responsible for all Troop decisions, solving Troop problems, and

determining discipline, if necessary. Currently the PLC meets the hour before the first

meeting of each month.

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Troop 221 OrganizationScoutmaster

ASM - Membership ASM – Trail To FC ASM - Equipment ASM - Outdoor

SPL

PL - Hawk

(name)

PL - Badger

(name)

PL - Wolf

(name)

PL - Phoenix

(name)

APL – (name)

QM - (name)

ASM - OutdoorASM – Advancement

ASPL - 1stAPL – (name)

QM - (name)

APL – (name)

QM - (name)

APL – (name)

QM - (name)

TG

DC

(name)

Bugler

(name)

OA

(name)

QM

(name)

Leave No Trace

(name)

Chaplin Asst.

(name)

Instructor

(name)

ASPL - 2nd

Webmaster

(name)

Historian

(nameLibrarian

(name)

SCR

(name)

Patrol Leader Council

Troop Committee

ASPL – Advisor

Former SPL

ASM ASM ASM - Training

Other Junior Leaders

The Assistant Senior Patrol Leader, selected by the Senior Patrol Leader, is responsible

for other junior leaders such as Scribe, Quartermaster, and Recruiter. Any Patrol with a

significant number of new Scouts may be assigned a Troop Guide. The Troop Guide is a

Scout who is usually Star rank or above and has been through selected leadership training.

He is there to do just as his name implies; guide. He should attend all Patrol meetings, and

be available on Patrol Outings.

The Junior Assistant Scoutmaster is an older boy that is selected by the Scoutmaster and

has many of the same responsibilities as the adult Assistant Scoutmasters.

Communications – Email and the “Patrol Call down”

The primary method of communication with the Troop is via email. Please check your

email often and encourage your scout to check his daily. When information needs to be

given to the entire Troop quickly, a “Patrol Call down” is done. The information might be an

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important change of date or time for an activity, or that a campout is being canceled

because of weather, or just a reminder call for an upcoming Troop meeting.

The Senior Patrol Leader should make sure he actually talks to the Patrol Leaders rather

than leaving a message (because siblings and parents may forget to pass messages on).

Once the Patrol Leader has contacted every member of his Patrol, he calls the Senior

Patrol Leader to confirm that he has completed the call down. The Senior Patrol Leader

calls the Scoutmaster to confirm the call down is completed. If the Senior Patrol Leader

hasn’t heard from a Patrol Leader, he should check that the message got through.

Providing your email address will help keep you and your family “in the loop.”

Occasionally a Patrol Leader might get a busy signal when calling a member and forget to

call him back, or the information might not get written down correctly (or not at all) so a

mistake is relayed to a Patrol or even the entire Troop. This again is a learning experience

for the boys and parental understanding and cooperation is requested.

If a Scout has any question about the information he receives, he should first call his

Patrol Leader. The Patrol Leader should call his Troop Guide or the Senior Patrol Leader

for clarification.

If parents have questions about Troop activities, they should first suggest that their son

call his Patrol Leader or the Senior Patrol Leader. If they still have unanswered questions,

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they may call the Scoutmaster. Other parental questions should be addressed to the

Scoutmaster or an appropriate Committee member.

Schedule updates, trip information, and permission slips will be passed out at meetings

along with other information. Parents may want to check whether their Scout should have

picked up information before they leave the Troop meetings.

Advancement in Rank - The Trail to Eagle

Each boy advances through the ranks of Scout, Tenderfoot and Second Class to reach the

important goal of First Class Scout; a major step on his trail to Eagle. With each new rank

he is required to show that he lives by the Scout Oath and Law, and that he has acquired

additional skills. The requirements for all ranks can be found in the Boy Scout Handbook.

Each activity and/or skill is signed off in the boy’s Boy Scout Handbook by an older,

authorized Scout or adult leader only. Parents continue to teach and guide, but the Scout

shows his skills and performs the necessary tasks for other Scouts or adult leadership.

A Scout’s handbook should be signed by Scout or adult leaders with clear, readable initials

and the complete date (i.e.: 05/16/99). If someone does not sign his book in a way that is

clear and readable, the Scout should request that they correct it. His book becomes an

important record on his trail to Eagle. Always update Troopmaster as well (page 14).

Scouts are required to attend a certain number of Troop and/or Patrol activities before

advancing to some ranks. Attending these activities gives the Scout the opportunity to

practice and improve his skills, thus allowing him to advance. The Scoutmaster and

Advancement Committee determine what type of activities meet these requirements.

What Are the Steps to Advancement in Rank?

1. The Scout completes the requirements for the next rank and has his Handbook and/or

merit badge cards signed.

Advancement in Scouting is competition to a

standard, not with another Scout.

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2. The Scout shows completion of requirements to either the Advancement Chair or Asst.

Scoutmaster and they are recorded on his permanent record. The Scout is responsible

to get that information to the Scoutmaster so the Troop database “Troopmaster” can

be updated.

3. When all requirements for a rank are completed, the Scout arranges a Scoutmaster

Conference. The Scoutmaster will review individually with each boy his activities,

achievements, skills, and leadership. Through this review and discussion, the

Scoutmaster determines if the Scout is eligible for a Board of Review for the new

rank. This is also an opportunity for the Scoutmaster to ask questions about what the

boy likes and doesn’t like, and to learn what will improve the Troop’s program.

4. A Board of Review is held. A panel of at least three adults will meet with the Scout to

briefly discuss his achievements and activities for the new rank. The Scout’s book is

signed and dated and the Scout presents it to the Advancement Committee for

recording in his permanent record. The new rank is awarded as soon as possible, usually

the following Troop meeting.

What About Merit Badges?

Merit badges are mini-courses in over 130 subjects. There are merit badges for nearly

every interest. All Scouts in the Troop can work on merit badges at any time, although new

Scouts need to focus on the skills and requirements of Tenderfoot, Second Class, and

First Class. Merit badges are necessary for advancement through the ranks of Star, Life,

and the ultimate goal: Eagle. For each of the higher ranks the Scout must complete some

of the 12 merit badges required for the rank of Eagle and some of the elective merit

badges.

Steps to Earning a Merit Badge:

1. The Scout obtains the approval of the Scoutmaster prior to beginning work on a

particular badge. The Scoutmaster will help him choose a badge suited to challenge his

abilities and skills successfully. The Scout should obtain a merit badge card from the

Advancement Committee or the Scoutmaster and have it signed on the front by the

Scoutmaster.

2. A merit badge counselor from the Troop’s approved list of counselors for the badge is

chosen by the Scoutmaster and their name and phone number written on the merit

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badge card. The current requirements for a merit badge and a list of approved

counselors is always available from the Scoutmaster.

The Scout contacts the merit badge counselor and follows his/her instruction. The troop

librarian has merit badge books that can be borrowed for many badges. All the books are

useful in completing the work for the badge, but not all will contain the “current”

requirements. The Scout Shop on SW Naito Parkway has a complete supply of current

merit badge books. The Troop Librarian may have a copy to checkout.

Call the counselor and have them set the expectations for the badge prior to starting.

Meet with the counselor as often as necessary to complete the requirements and have the

counselor initial the merit badge card for each. When the requirements are completed, the

counselor will sign the back of the card in two places. The Scout should then present the

card to the Scoutmaster for a final signature and to update his accomplishment in our

Troopmaster database.

The badge will be awarded at a future troop meeting or Court of Honor. Courts of Honor

are held at least three times a year.

Note - Save All Advancement documentation: It is important that each Scout

carefully save all materials that will help him document or prove the date of every rank and

every merit badge was earned. These are especially important when a Scout moves to or

applies for the rank of Eagle. He should save his Scout Handbook with signatures by

leaders. He should save all merit badge cards when presented (the Scout’s portion of the

card with the merit badge counselor’s signature). He should save all certificates for

leadership portions. A scrapbook or special box should be established early in the Scout’s

career to hold all such documentation. Troopmaster records are also kept.

Courts of Honor (COH)

At least three times a year, the Troop holds an awards ceremony to which all parents and

friends are invited. Advancements in rank and merit badges are awarded to each Scout, as

well as other patches and badges for various Troop activities. The dates of the Courts of

Honor are announced in advance, and all parents and other interested persons are

encouraged to attend to provide support for the achievements of the boys and, through

them, the Troop. Important information regarding Troop activities and upcoming events

are also presented at Court of Honor.

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Eagle Court of Honor

When a Scout has reached the ultimate goal of Eagle, a Court of Honor is held just for

him. It is a time of reflection by his peers and the adults who have been with him on his

journey as well as an impressive ceremony. Invitations are issued to all Troop members and

their families. Attend whenever possible. Nothing is more motivating to a Scout than

reliving a fellow Scout’s adventure, while successfully climbing the trail to Eagle!

The “Outing” in Scouting ~ Troop 221 ~ Monthly Campouts

With very few exceptions, Troop 221 has an outing every month. Most of these are

campouts! Each outing is planned with specific objectives in mind. Some campsites lend

themselves to advancement, while others provide winter survival skill training.

Transportation

How does the Troop move people and their gear from here to there once a month? With a

great deal of effort and cooperation! Mom and Dad, your help in this area is one of your

“requirements” of joining. If the Troop cannot provide a ride for all the boys who want to

go, the whole Troop stays home.

Prior to each outing, our Transportation Chairman arranges with parents to provide the

necessary seats (with seat belts of course) or equipment room. Because of the big job of

arranging the transportation, it is very important that each Scout reports to his Patrol

Leader at the meeting before the outing whether or not he is going. If the Scout becomes

ill during the week and will not be able to attend the outing, he should immediately report

this to his Patrol Leader or the Troop SPL, and they should report it to the

Transportation Chairman.

The Scoutmaster, prior to an outing, must file a tour plan at the Scout Office. Therefore,

insurance information for all drivers is kept up to date by the Troopmaster database. The

Transportation Chairman provides maps and all other necessary information for parents

driving for outings.

Youth Protection principles require that no Scout is allowed to ride alone on an outing with

any adult that is not his parent. On outings, scouts depart and return to a designated

meeting place at the designated times for each outing. Note: When returning from an

outing, no parent driver should ever leave the campsite with any Scouts until it has been

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okayed by the Scoutmaster! It is critical that the Scoutmaster be sure all boys are

accounted for and have a seat for the ride home. We don’t want any Scout to be left

behind!

Equipment

Each Scout provides his personal gear. See the recommended equipment list on the last

page of this booklet. The Troop provides each Patrol with a Patrol Box. The equipment is

owned by the Charter Organization and is “on loan” to the patrols in the Troop.

Patrol Units on Outings

The natural Troop organization of Patrols provides the necessary food groups and sleeping

arrangements. Scouts eat, sleep, and perform the outing’s tasks in their Patrols. At the

end of each outing, all Patrol members are responsible for cleaning up and packing their

Patrol site before anyone is allowed to leave.

Eating On the Outing

Prior to a campout, each patrol plans a menu for the meals that will be eaten together

(This menu is approved by a Troop Guide or adult leader.). One or two Scouts from each

Patrol translate the menu into a shopping list, buy the food, and pack it. This is a learning

experience as well. Shopping for the Patrol’s food is one of the first responsibilities given

to new Scouts and is a rotating task. Making the meals nutritious (but realistically,

something all will eat), filling, tasty, yet within budget are valuable skills. Food should be

packed in such a way that it can be clearly identified by Patrol and is protected from

damage in route to the site.

The first meal of almost all outings is a “sack” meal each boy brings from home. Scouts

cook and eat by Patrols for their remaining meals. Each Patrol is responsible for cooking

and cleaning up after each meal. Each Scout shares in the duties and learns from them.

Boys can benefit greatly from learning the basics of cooking at home before trying it on an

outing.

Every Scout who is attending the outing pays for his food (usually around $1O-$20 for a

one night outing of three meals; lightweight backpacking meals, freeze dried meals, etc.

may be more expensive) at the meeting immediately after the outing. If a Scout says he is

going and food is purchased for him and then he doesn’t show up for some reason, he will

still be expected to pay his share. Patrols are encouraged to keep unused, nonperishable

food in an “inventory” for a future campout.

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Teachable moments on an outing Our Troop philosophy is boys need to learn from mistakes and successes. This can be a

difficult adjustment for some parents. We never endanger a boy, nor would an ill-prepared

boy be allowed to jeopardize the rest of the boys on an outing. However, we allow the boys

to struggle and make mistakes. We then spend time reflecting on their challenge and

encourage them to try again. This builds self-esteem and a spirit of teamwork in the

Troop. Our goal is to establish a “safe environment” for trial and error. You may have a

discussion with the Scoutmaster at any time; however, the Troop philosophy will not

change.

This philosophy is also present for adult leaders. This environment helps our leaders adjust

to Troop life in a shorter time frame, helps build our continuity plan for the future, and

helps foster a “Boy-led Troop”.

Medical Conditions

Parents should inform the Scoutmaster if their son must take medications. All

medications should be clearly labeled with the boy’s name, what it is, and how it should

be taken, in its original container. Only a designated Scoutmaster (or ASM) may

dispense medications at Boy Scout Camps.

Be aware of medications that restrict exposure to sunlight and discuss this with your

son’s doctor before he attends an outing. Inform the Scoutmaster of this restriction.

Inform the Scoutmaster of any condition that limits your son’s activities and specify

appropriate limits to his activities. This includes any/all medication for behavior or

depression.

Make sure that the Scoutmaster is aware of all allergies that could cause serious

breathing difficulties or anaphylactic shock.

In Case of Emergency

Each Scout must provide the Scoutmaster with a signed permission slip prior to each

outing. This permission slip should provide information on how to reach the Scout’s parents

in the event of an emergency. A new permission slip must be signed before each trip.

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Each Scout is required to have a current medical form on file with the Scoutmaster.

These forms are taken on every outing in case of emergency.

For those cuts and scrapes that come along with the “outing” in Scouting, the troop

maintains a well-stocked first aid kit that is taken on every outing. There are always adults

on every outing to oversee any situation that requires First Aid. In addition, there are

usually Scouts on each outing that have earned the First Aid merit badge.

If the Troop must return earlier or later than expected, the Scoutmaster or other leader

will contact the Transportation Chairman or in-town contact that will notify parents of the

change in plans. This person will be identified before each campout.

If a parent needs to reach a Scout during an outing, they should contact the in-town

contact listed on the top of the permission slip or the Transportation Chairman: Although

there are usually cell phones taken on every outing, it may or may not always be possible to

reach the Troop except by sending someone to meet them.

Medical Exams

Every boy and adult must have a doctor complete a physical exam form annually. Generally

this is updated before summer camp. All medical needs, medications, and medical

information must be current and accurate. We expect full disclosure. Adult Leaders that

receive this information are on a “need to know” basis. Please read and sign the Troop

Permission Slips carefully. It gives us the right to treat your son if ill or injured.

Special Outings

Camporee:

May’s camping activity each year is in the Pioneer District Camporee, where all the troops

in the district meet together for a “competition” of Scouting skills and fun.

Summer Camp:

One of the most anticipated weeks of the year is summer camp, held at an established Boy

Scout Camp. Each Scout planning to attend will receive a packet about the camp to help

him plan his advancement activities and provide information on what he should bring.

High Adventure:

Another highly anticipated outing is the High Adventure activity. These activities are

planned yearly or every other year for boys who are First Class and / or 14 years of age

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(or older). This may involve a 50-mile backpack hike or a weeklong bicycling trek, or

perhaps a weeklong canoe trip. Planning and training begins early in the spring for that

summer’s adventure. The Council also sponsors several High Adventure events that Scouts

may wish to attend such as Philmont. There are strict guidelines for: conduct, proper

training, proper equipment, etc., to participate on a High Adventure outing.

The skills acquired in attaining the rank of First Class help assure that the participating

Scouts can handle the challenges of the High Adventure event. Most High Adventure

activities have additional participation requirements such as age level, or completion of

specified merit badges. Usually Scouts must also attend training or conditioning events

before going on the High Adventure. When on a 50-mile hike in the middle of a wilderness

area, everyone in the Troop must be confident in each other’s skills because the health

and/or safety of one or many may depend on them. Scouting is for every boy; however, not

every outing is for every boy.

Family Activity:

Each year, the Troop invites the Families of all Scouts to join them for a day long

snowshoe adventure in the winter.

Troop Finances

Operating funds for the troop are obtained by the following methods:

Annual Registration Fee. This fee is currently $135.00 per Scout (additional scouts

in the same family are $95.00 each). This fee is billed in the fall, or when a family

joins the unit. This fee is not refundable, as portions go to the National BSA for

registration and Troop charter fees. Subscription fees to Boy’s Life and Scouter

magazines are also paid from this fee.

Dues. “A Scout is Thrifty” and helps earn his own way. Scout dues are $5 per

month, and should be paid to the Troop Scribe at regular Troop meetings.

Wreath Fundraiser. Typical sales requirements vary from 10 to 20 wreaths per

Scout each year and are dependent upon how successful our voluntary Friends of

Scouting Campaign has been. The FOS fundraiser directs monies to the Cascade

Pacific Council which supports our District and Troop directly with administrative

services. We are a FOS Gold Troop, and receive financial benefits for being such

(reduced camping fees, etc.) If we do not cover the Council’s targeted fundraising

goal (approximately $200 per family with 80% of the families participating) we

cover the extra with additional wreath sale requirements, in addition to the

budgeted amount to be raised for the Troops general fund. We typically include a

buy-out provision for families that do not have the time to sell the full sales quota.

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Tree Recycle. This is typically done for two weekends after Christmas and is our

major fundraiser. All families (Scouts and their parents) are required to

participate as there are many jobs.

Occasional Special Projects. These are extremely rare as no one wants to place

additional burden on our families. These projects must meet the criteria of

providing a necessary, or uniquely significant, benefit to the Troop. A good example

of this type of situation would be the Home Builders Association Tour of Homes

project. In exchange for our assistance as ticket takers and goodwill ambassadors

for one weekend of their home show, the HBA donated a very expensive cargo

trailer to the Troop, complete with custom graphics.

Troop 221’s Policy for Loan of Troop Equipment

Troop 221 has a very successful outdoor program. The boys love it and gain much from it.

To support that program, the Troop maintains a substantial investment in equipment, made

possible by fund raising endeavors held by the Charter Organization on behalf of the

Troop.

Troop 221 is the custodian of this equipment, and the chartered organization loans these

items to the Scouts for their camping activities. To emphasize that we, as Boy Scouts and

parents of Scouts, accept and value the stewardship of this equipment when loaned to us,

all Scouts solemnly contract to never abuse or misuse this equipment.

Patrol Boxes Each Patrol is issued a Patrol box with tents, cook kit, stove, lantern, and various pots and

utensils. The Patrol Leader and all members of the Patrol are responsible for the care and

cleanliness of this equipment. All tents must be returned to the Patrol Quartermaster

dry, clean, and complete within one week of their use. The tent partners are responsible

for the replacement of tent parts and/or damage as a result of loss or misuse. The Patrol

Quartermaster is responsible to oversee the care of the box. Patrol boxes are checked

regularly.

Normal wear and tear on equipment is expected. Misuse and abuse is NOT tolerated, as it

jeopardizes the camping experience for everyone involved. Damage from misuse, abuse, or

loss will be paid for by the entire Patrol unless the fault clearly rests with one individual.

Normal breakage is expected and paid for by Troop funds. Report all broken or inoperative

equipment to either the Troop Quartermaster or adult responsible for equipment.

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BSA Troop 221 Portland, Oregon

“Pride of Pioneer”

Troop Philosophy and Equipment Agreement

It is the goal of Scouting to teach citizenship and responsibility. Troop 221 is proud of its

Scouts and the many and varied activities they participate in as they develop into young

men. Due to the rapidly rising cost of the necessary camping equipment, we make this

written contract with each Scout and his family. We feel that this will assist the Troop in

reinforcing citizenship and responsibility. Clean, safe equipment enhances the Scouting

experience for everyone.

I agree to the above conditions and will DO MY BEST to never abuse or misuse Troop

equipment that has been loaned to me or my Patrol. I have read this handbook and agree to

abide by it.

I also have read and then discussed with my parents the Conduct Code section in this book.

I fully understand and agree to follow the Code of Conduct as described. I also understand

that what I say and do has either a positive or negative impact on my fellow Troop

members.

______________________________________________________________

Scout’s signature Date

As a Scout parent or guardian, I agree to the above conditions and will support the

Troop’s efforts to teach citizenship and responsibility through its outdoor program. I will

follow the Troop’s conduct code and philosophies as presented in the Troop Guide book.

______________________________________________________________

Parent or Guardian’s signature Date

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Troop 221 Personal Camping Gear List

Backpack:

Backpack Cover Plastic Ground Sheet

Sleeping Bag Foam Pad or Air Mattress

Clothing:

Sweater and/or jacket (“Be Prepared” with an extra layer for unexpected weather!)

Rain Gear: pants, jacket with hood or hat (+ Poncho in 10 essentials)

Boots or sturdy shoes (waterproof)

Boot socks and sock liners (wear one and carry several in Ziploc bag; no cotton)

Hat (Troop cap or Scout hat recommended)

Change of underwear (no cotton!)

Change of Clothes (in case they get wet)

Long Underwear – (no cotton!)

Gaiters

Eating Kit:

Spoon, bowl, and mug or cup.

Toilet Kit:

Toothbrush, Toothpaste, and Floss Soap or prepackaged moist towelettes

Hairbrush or comb Hand Towel or Sham-wow

“Cathole Kit”: toilet paper, hand sanitizer, and small plastic shovel

Scout Basic Essentials on every outing...every time:

Matches in Water Proof Case and 2 Fire Starters Water bottle

Pocket knife under 4 inches long (NO SHEATH KNIVES) Headlamp and extra Batteries

Topographic map or Trail map (provided) Compass

Sun Screen

Poncho or Rain Coat and Rain Hat Extra Food (such as energy bar)

Personal First Aid Kit Extra Clothing (space blanket)

Insect Repellent (except for snow camping) Whistle (recommend Fox 40)

Other Personal Gear:

Safety Pins (put in personal first aid kit) Duct tape (optional)

One Large Plastic Garbage / Leaf Bag 50’ of Parachute Cord

IHR, Notepad, and pencil in large Ziploc bag Gallon Ziploc bag