Phoenixville Area School District

Parent/Athlete Handbook

Welcome to Phoenixville Area School District Athletics!

I am so proud to be a Phantom and I hope that you are too. The positive energy and

enthusiasm that surrounds our school district and athletic programs make this a great time to

be a part of the Phoenixville community. Our coaches and staff are pleased that you have

chosen to participate in our athletic program.

Participating in high school and middle school athletics is a privilege and will provide you with

opportunities that stretch beyond the field of play. We aspire to challenge our student-athletes

to excel in all areas, to become better people, citizens, students, and athletes.

Phoenixville has a rich and proud athletic tradition. Our community is here to support you

during your journey and we are proud of our students who represent Phoenixville.

Please take the time to familiarize yourself with all the information provided in the pages that

follow. Please do not hesitate to contact the athletic office should you have any questions or

concerns.

Good luck and Go Phantoms!

Matthew Gionta

Director of Student Activities & Athletics

I. Purple Pride & Alma Mater……………………………..…………………………………………………………………….…4 II. Statement of Student Rights………………………………………………………………………………………………….…4

III. Equal Rights and Opportunity Policy………………………………………………………………………………….….…5 IV. Athletics Mission Statement & Philosophy……………………………………………………………………………….5 V. Athletic Department Directory………………………………………………………………………………………………...6

VI. Admission to Events………………………………………………………………………………………………………..…….…7 VII. State, District & Conference Affiliation………………………………………….…………………………………………7

VIII. Sports Season…………………………………………………………………………………………………………………….…7-8 IX. Sportsmanship…………………………………………………………………………………………………………..………….…8 X. Parent’s Guide to Dealing with Coaches……………………………………………………………………….……….…9

XI. The Role of the Parent in Sports………………………………………………………………………….……………10-12 XII. Guidelines for Behavior……………………………………………………………………………………………….…………13

XIII. Parent Athletic Code of Conduct………………………………………………………………………………………….…14 XIV. Student-Athlete Code of Conduct…………………………………………………………………………………..…16-17 XV. Student-Athlete Policies……………………………………………………………………………………………………18-19

XVI. Practices & Contests……………………………………………………………………………………………………………….19 XVII. Equipment & Uniforms……………………………………………………………………………………………..……………19

XVIII. Completion of Sports Season………………………………………………………………………………………….………19 XIX. Travel………………………………………………………………………………………………………..……………………………20

a. Travel Release Form……………………………………..…………………………………………….……………..21 XX. Substance Abuse…………………………………………………………………………………………………….………………22

XXI. General Policies…………………………………………………………………………………………………………………23-25 XXII. Athletic Training……………………..…………………………………………………………………………………………26-35

a. Physical Examinations…………………………………………………………………….……….………..………28 b. ImPACT Testing……………………………………………………………………………………………….…...30-32 c. Injury Report…………………………………………………………………………………………………………..…33 d. Drug Warning Notification for Student-Athletes………………………………………………….….…34 e. Heads-Up Concussion Fact Sheet……………………………………………………………………………....35

XXIII. NCAA Eligibility Center Quick Reference…………………………………………………………………………………36 XXIV. School Board Policies

a. Board Policy No. 122, Cheerleading…………………………………………………………………………..40 b. Board Policy No. 122, Co-Curricular Activities…………………………………………………….……..41 c. Board Policy No. 122, Co-Curricular Guidelines………………………………………………….………43 d. Board Policy No. 123, Interscholastic Athletics…………………………………………………………..45 e. Board Policy No. 123, Concussion Management………………………………………………………..50 f. Board Policy No. 123, Sudden Cardiac Arrest…………………………………………………………..…53 g. Board Policy No. 247, Hazing……………………………………………………………………………………..55 h. Board Policy No. 247, Hazing Guidelines………………………………………………………….………..58 i. Board Policy No. 718, Fundraising………………………………………………………………………….….59 j. Board Policy No. 915, Booster Clubs………………………………………………………………………….61

TABLE OF CONTENTS

We are proud of our students at Phoenixville! We want you to have pride in your school, your

community and celebrate the accomplishments of your fellow students by showing your

support in the hallways at PAHS, PAMS and in the stands at our athletic events.

There’s a school in Chester County Then we‘ll sing our songs of triumph

A school we all love well; From the morn until the night;

And the sturdy sons of Phoenix Let all men render homage

To the Purple and the White.

Its virtues love to tell.

Sing it out among the High Schools;

Spread the tale with vim and might When at last our time is over

Old Phoenix stands defender of And the last exam we pass;

The Purple and the White. We will say good-bye forever,

To teachers, school and class

When we win athletic victories, We will then take school-day victories

Our banner wide unfold; Into the world’s grim fight;

Let the fallen foe do homage And the vision still will cheer us

To Phoenix warriors bold Of the Purple and the White.

It is the right of all students to have an opportunity to be educated by the District, to be secure

in their persons, to have their rights protected and to be treated with fundamental fairness in

all matters. However, when the rights of an individual conflict with or jeopardize the rights of

the student body in general, or endanger a student or any other person, it shall be the policy of

the District to choose safety as the paramount concern and the rights of the individual shall

yield to the degree necessary.

PURPLE PRIDE

ALMA MATER

STATEMENT OF STUDENT RIGHTS

The Phoenixville Area School District is an equal opportunity education institution and will not

discriminate on the basis of race, color, religious affiliation, national origin, gender, age, sexual

orientation, marital status, or non-relevant disabilities in its activities, programs or employment

practices as required by Title VI, Title IX and Section 504. The district’s commitment to non-

discrimination extends to students, employees, prospective employees, and the community.

For information regarding civil rights or grievance procedures or for information regarding

services, activities and facilities that are accessible and usable by disabled persons, contact the

Director of Human Resources, Phoenixville Area School District, 360 City Line Avenue,

Phoenixville, Pennsylvania 19460, 484-927-5000.

The Phoenixville Area School District will provide activities and athletic programs for our

students that will foster personal growth, strengthen our sense of community and inspire

excellence.

Student activities and athletics play an integral role in the educational process for students in the Phoenixville Area School District. Through a diverse number of program offerings, we seek to encourage students to participate in a broad spectrum of activities to foster personal growth and development. Our coaches, club leaders and staff strive to build comprehensive programs designed to inspire and teach important life and leadership skills through competition and hard work. These programs create a positive and memorable experience for our students, alumni and community. Phoenixville Phantoms win with humility, handle defeat with grace and act in a sportsman-like manner at all times. Our Activities & Athletics program embodies the spirit and qualities of our school, pays homage to our proud history and is an asset to our community.

EQUAL RIGHTS AND OPPORTUNITIES POLICY

ATHLETICS MISSION STATEMENT

PROGRAM PHILOSOPHY

Director of Student Activities & Athletics

Matt Gionta 484.927.5130 giontam@pasd.com

Athletics Secretary Linda DeLeone 484.927.5134 deleonel@pasd.com

MIDDLE SCHOOL SPORTS HIGH SCHOOL SPORTS

FALL WINTER SPRING FALL WINTER SPRING Cross Country (B) Basketball (B) Baseball Cheerleading Basketball (B) Baseball Cross Country (G) Basketball (G) Lacrosse (B) Cross Country (B) Basketball (G) Lacrosse (B) Field Hockey (G) Wrestling Lacrosse (G) Cross Country (G) Comp Spirit Lacrosse (G) Football Softball (G) Field Hockey (G) Swimming & Diving (B) Softball (G) Soccer (B) Tennis (B) Football Swimming & Diving (G) Tennis (B) Soccer (G) Track & Field (B) Golf (B) Wrestling Track & Field (B) Tennis (G) Track & Field (G) Golf (G) Track & Field (G) Volleyball (G) Soccer (B) Soccer (G) Tennis (G) Volleyball (G)

ATHLETIC DEPARTMENT DIRECTORY

Admission fees are charged for select High School sporting events. Admission to events is

assessed ninety minutes prior to each contest. Single game student admission is $3.00 and

adult admission is $5.00.

Season passes, good for all regular season athletic events during the school year, are available

at the Athletic Office or online at www.PhoenixvilleSummer.com. Passes are $15 for students,

$30 for adults and $60 for families.

The Phoenixville Area School District's athletic program at both the middle and high school

adheres to the constitution and by-laws of the Pennsylvania Interscholastic Athletic Association

(PIAA). Please visit PIAA.ORG for PIAA rules and regulations. The PIAA is divided into twelve

districts. Phoenixville Area High School is part of District One which includes Bucks,

Chester, Delaware, and Montgomery counties.

Phoenixville Area High School and Middle School are members of the Pioneer Athletic

Conference, which is comprised of twelve schools: Phoenixville, Boyertown,

Methacton, Norristown, Owen J. Roberts, Pope John Paul II, Pottsgrove, Pottstown,

Perkiomen Valley, Spring-Ford, Upper Merion and Upper Perkiomen.

Phoenixville athletic teams participate in fall, winter, and spring

seasons as defined by the PIAA. Our ninth grade and middle

school seasons are further defined by the Pioneer Athletic

Conference. Each sport has a first official practice date and a

maximum number of games that may be played, as defined by the

PIAA . This information is available at www.PIAA.org.

ADMISSION TO EVENTS

STATE, DISTRICT & CONFERENCE AFFILIATION

SPORTS SEASON

If a Phoenixville team conducts a practice and/or plays a contest prior to the first legal practice

date or after the concluding date of the defined PIAA season in a sport, the school will be

penalized, including the loss of the opportunity to participate in PIAA district and statewide

tournaments and championships in that sport for at least one year. In addition, any Phoenixville

coach or student who involve themselves in offseason workouts do so as a private citizens; they

and the parents of the student(s) involved assume all risks and liabilities.

Selective teams utilize open gym/field time or strength training before or after the sport’s

primary season. Athletes should contact coaches regarding scheduled voluntary sessions.

Attendance at these sessions has no bearing on whether or not an athlete will make the team.

Cheerleading tryouts may be held in the spring prior to the fall season.

Student-athletes in the Phoenixville Area School District must keep in mind that they are always

in the public eye and that their personal conduct will always be subject to the scrutiny of their

fellow students, fans, officials, opponents, and the media. They, therefore, have an obligation

to serve as positive role models by subscribing to the following:

Showing respect for authority and property;

Maintaining academic eligibility and training rules;

Emphasizing the ideals of sportsmanship, loyalty, ethical conduct, and fair play, and;

Understanding that striving to win is important to success in athletics just as in every

facet of life.

Any display of unsportsmanlike behavior toward an opponent, official or spectator during the

season will result in counseling by the coach and possible suspension from the team.

SPORTSMANSHIP

Parenting and coaching are extremely difficult vocations. By establishing an understanding of

each position, we are able to accept the actions of the other and provide greater benefit to

children.

As parents, when your children become involved in the Phoenixville athletic program, you have

a right to understand what expectations are being placed on your child. It is also important for

parents to understand that coaches are professionals and will need to make judgment decisions

based on what they believe to be in the best interest of all students involved.

Parents must also encourage the student-athlete to communicate with the coach and their

staff. A vast majority of communication lapses could easily be resolved if the student-athlete

would first present these concerns to the coach and/or staff. The following guidelines will be

helpful in parent/coach communications.

Communication parents should expect from the coach:

The coach’s philosophy.

The coach’s expectations for your son or daughter, as well as other players on the team.

Location and times of practices and contests.

Team requirements, such as special equipment needed, school and team rules, and off

season expectations.

Procedures if your child suffers an injury during participation.

Communication coaches expect from parents:

Notification of any schedule conflicts well in advance.

Notification of illness that may result in an absence.

Notification of injury.

Appropriate concerns to discuss with a coach:

The mental and physical treatment of your child.

What your child needs to do to improve.

Aspects of your child’s behavior.

Concerns that must be left to the discretion of the coach:

How much playing time each athlete is getting.

Team strategy.

Play calling.

Any situation that deals with other student-athletes.

A PARENT’S GUIDE TO DEALING WITH COACHES

The Role of the Parent in Sports

Top 10 Parenting Do’s

10. Reinforce with your child to be a good sport. For example emphasize shaking hands after games no matter how bitter the contest, and never belittling someone to make yourself feel better.

9. Limit your conversations about sport. Let them know you are interested, but also interested in all aspects of their lives!

8. Have realistic expectations for your child’s success in sport. Try to be objective when your child is not receiving playing time or starting; or they struggle with their performances. They are not mini-adults; they are maturing young people who make many mistakes as well as doing many great things (sometimes in the same day!).

7. Support the coach and don’t try to coach your child! Especially from the stands during a game. Coaching your child, unless you are a part of the coaching staff, makes it very easy to confuse and frustrate the child. It can undermine the coach and destroy coach-athlete trust.

6. Keep it fun. Try not to take sport too seriously. You will ruin it for your child and they will feel pressure if you are too critical, controlling, or overbearing. Keep it light!

5. Push to follow through on commitments, work hard, and be a good person. This is the time to challenge your child – when they want to take a short cut that does not show commitment to the team or the coach. Pushing, however, to win is not healthy and will only create issues between you and your child.

4. Have them play for their reasons, not yours. Keep in mind that your child wants to be independent from you in some ways, and yet have your support. For certain, in sport let their goals drive the level of involvement. This will lead to less frustration and arguments.

3. Remain calm and composed during games. Avoid yelling at officials. High school athletes find it very frustrating and embarrassing when parents yell at officials, or lose their composure in the stands. There is enough pressure on these kids to perform as it is. Your added pressure from reacting to mistakes they make, being critical and negative, and just too emotional create unneeded stress and take away from the fun of the game.

2. Support, support, support! Support your child in many different ways. Listen to them when they need to be heard after a tough game or practice. Challenge them when they are exhibiting a bad attitude. Confirm what they are going through is normal in sport. Be empathetic. Never make them feel guilty about “your sacrifices” for them to play. There are some many more ways to support than just paying for them to play, transporting them, or giving them tactical advice.

1. Make your love and support unconditional and never contingent on performance. The biggest issues between parents and their children often come when the parent makes the child feel like their encouragement and love is contingent on their performances. No matter how your son or daughter plays be encouraging, give them a hug, let them know you love them even if they go 0 for 5, have five big turnovers, or take bad penalties. The coach will get on them about their execution; the parent needs to play his or her role and support.

The Role of the Parent in Sports

Top 10 Parenting Don’ts

10. Focus the majority of conversations on the sport. If your conversations with your child are dominated by their sport then they will recognize how important it is to you, even if you say it isn’t. This creates pressure.

9. Tell your child their opponent is not good and they should beat them. Again, this sets up an expectation that you cannot fail. What happens when they get behind? The pressure heats up! Focus on effort, good decision making with tactics, improvement, fun, and being a good sport. Have them him focus on his own game!

8. Coach your child from the sidelines. As much as you may know about the game allow the coach to do their job. Your coaching, unless well choreographed and based on what the coaching is saying, will only serve to confuse and frustrate your child. They will have a hard time trusting what the coach is telling them to do.

7. Criticize your child or even give your analysis after the game. Allow your child some space to get over the game, calm down, and enjoy the time with their team and reflecting on their performance. You want your child to learn lessons from sport, right? Well they will learn faster if you allow them to deal with it and then facilitate their ability to learn from the game and move on by asking questions and listening. Furthermore, your child knows when they have made a mistake. If not, the coach will instruct them – there is no need to pile on!

6. Treat your child differently dependent upon whether he or she won or lost (or how they performed). What message are we sending when after a win we go get ice cream and after a loss we go directly home? That when you lose you don’t deserve a treat – again, cranking up the importance and the pressure unintentionally. Be careful how you respond to your child after a game. Follow your post-game plans if possible. Maybe the dinner won’t be as happy after a bad performance, but you will be exhibiting to your child that their treatment and your support are not contingent upon their performance. Also, you will be teaching a good lesson about emotional control, learning to lose with class, and moving on from tough performances.

5. Allow sport to dominate your child’s life. Why? It is good to have great passion and pursue lofty goals. No doubt. At the same time, you want your child to learn balance in life. They will someday have to juggle being a father/mother, husband/wife, employee, boss, etc. More immediately, it is healthy for your child to consider themselves more than athletes. They should see themselves as a good student, a son or daughter, a brother or sister, a friend… and treat these roles with the importance they deserve. Moreover, having other pursuits will allow them to deal with the frustrations of sport, especially when they can no longer play the sport that they love competitively.

4. Control all decision making relating to sport. Teenagers want to have some say in their lives. They are looking to take more control. As a sport parent you want to allow your child to make decisions about his or her commitment to playing sports including the routines they need to follow to prepare for games as well as take care of homework and studying. If you control everything they will resent you for it.

The Role of the Parent in Sports

3. Consider your child’s sport an investment for which you should receive something in return. With pay-to-play high school sport becoming ever more commonplace it is easy to fall into this trap. Parents make an investment in time, money, transportation as well as emotional investment. However, do your best to not make your child feel like they need to perform because of your investment. Let them know that you will happily do all of these things no matter how they perform.

2. Exert pressure to win. This is a no-brainer. When you, the parent, pressure to win you are creating an expectation that your child does not have complete control over. This expectation creates stress and negative emotion for the child. Again, focus on effort, sportsmanship, and things they can control. Then they can feel like a success in your eyes. Ultimately, that’s what every child longs for.

1. Put your interests ahead of your child’s interests. If your child is playing high school or middle school sport, be supportive. Go to games and encourage them. Listen to them discuss their triumphs and frustrations. And, always and always let them play for their own reasons not yours. Maybe you were an intense, driven athlete and maybe your child is not, and instead is happy with being a role player and spending time with his friends. It’s his life let him live it. There is a fine line here. You want to teach your child to commit to a goal and pursue it with hard work and dedication. However, if your child has not shown the intense interest in a sport and has not for some time, save your self and your child the pain. Instead, push on striving academically – in a positive way, of course.

Of the Coach:

Exemplify the highest moral character, behavior and leadership.

Respect the integrity and personality of each individual student-athlete.

Abide by and teach the rules of the contest in the letter and spirit.

Set a good example for players and spectators to follow: refrain from arguments in

front of players and spectators; no gestures which indicate officials or opposing coaches

do not know what they are doing or talking about; no throwing of any objects in disgust.

Shake hands with officials and the opposing coaches before and after the contest in full

view of the public.

Respect the integrity and judgment of the contest officials. Treat them with respect

even if you disagree with them in some way.

Display modesty in victory and graciousness in defeat in public and in talking with the

media. Please confine your remarks to your team only.

Instruct participants and spectators in proper sportsmanship responsibilities and

demand they make sportsmanship the main priority.

Develop a top program that rewards participants for displaying proper sportsmanship

and enforces penalties on those who do not abide by sportsmanship standards.

Be no party to the use of profanity or obscene language or improper actions.

Of the Student–Athlete:

Live up to the standards identified by the athletic department.

Live up to the privilege of representing your school and community.

Live up to the standards of sportsmanship established by the school administration and

coaching staff.

Learn the rules of the contest thoroughly and discuss them with parents, fans and

fellow students.

Treat opponents the way you would like to be treated, as a guest or friend.

Wish opponents good luck before the contest and congratulate them in a sincere

manner following victory or defeat.

Respect the integrity and judgment of officials. Treat them with respect at all times.

Give encouragement and support to injured athletes at all times.

Support only your team, no negative comments directed at the opposition.

GUIDELINES FOR BEHAVIOR

Interscholastic athletics are an integral part of the total educational program of the Phoenixville

Area School District. The goal and purpose of the athletic program is to teach the student-

athletes the meaning and understanding of sportsmanship, commitment, fairness, sacrifice,

teamwork, and hard work. Additional goals include knowing how to win and how to lose,

increasing the knowledge of the sport, developing a healthy lifestyle and skill development. We

ask all parents to support our efforts to help teach the goals of interscholastic athletics.

Listed below are the guidelines and expectations that we expect all parents to follow to ensure

that our student-athletes have a positive athletic experience. Parents who are unable to meet

these expectations may be unable to attend future athletic contests.

1. Support your child by being a positive listener, especially after a tough loss.

2. Avoid putting pressure on your child to start, score or be the star of the team. Do not

force an unwilling child to participate in sports. Children take part in organized sports for

their own enjoyment, not yours.

3. Support the coach and administration in public around the other parents and fans.

4. Avoid speaking negatively about the coach in front of your child. It may create a barrier

in the child’s hope for improvement in the sport.

5. Understand the ultimate purpose of athletics; it exists as an integral part of the total

educational mission of the school and participation in athletics is a privilege and not a

right.

6. Serve as a good role model for the students, athletes and other fans. Children learn best

by example.

7. Contribute to the booster clubs by volunteering to help with projects and committees.

8. Appreciate the educational opportunity that your athlete is receiving in the athletic

program.

9. Display excellent sportsmanship at all times. Teach your child to always play by the rules

and be fair and honest with you and their abilities.

10. Show respect to everyone involved in the athletic program – the coaches, athletes, fans,

other parents, officials, security and administrators. Do not publicly question an official’s

judgment or integrity. Don’t complain or argue about an official’s calls or decisions

during or after an athletic event.

11. Follow the chain of command when you have a concern. Your athlete should speak to

the coach first. The next step would be for you to contact the coach to set up a meeting

at a mutually convenient time. If you are not satisfied after meeting with the coach,

please contact the Athletic Director to request a meeting to discuss your concerns.

12. Express your concerns and questions in a courteous and civil manner and please do it at

the right time and proper setting.

13. Avoid constant and chronic complaining.

PARENT ATHLETIC CODE OF CONDUCT

14. Abide by the Phoenixville Area School District Code of Conduct, eligibility requirements

and team rules.

15. Understand that the goals of the team and the athletic program are more important

than the hopes and dreams you may have for your child.

16. Teach your child that hard work and honest effort are more important than winning.

17. Be loyal to the school and team; put the best interests of the team above your child’s

personal glory.

18. An athlete should be gracious in victory and accept defeat with dignity.

19. Support the concept of “being a student first.” Commit your child to getting the best

possible education. Be honest with your child about the likelihood of getting an athletic

scholarship or playing sports at the professional level. Reinforce that college and

universities will not recruit student-athletes who do not have a serious commitment to

their education.

20. Keep athletics in perspective – family, education, and being a part of the high school

experience are far more important.

21. PIAA by-laws dealing with athletic courtesy provide that any spectator who continually

evidences poor sportsmanship should be requested not to attend future contests.

22. Social Media - Any student posting things via a social media outlet must adhere to our

Athletic Code of Conduct in addition to any school rules that may apply. It is imperative

that any social media correspondences fall under the guidelines of sportsmanship and

fair play. Please use good judgment when posting anything on one of these outlets.

Those found in violation of the above will jeopardize participation in and/or attendance

of an extracurricular event.

Failure to follow these expectations and abide by this Code of Conduct may result in forfeiting

the opportunity to attend future athletic contests.

PHOENIXVILLE AREA SCHOOL DISTRICT ATHLETIC CODE

Student Responsibilities The Phoenixville Area School District recognizes the vital role that athletics plays in promoting the physical, mental, social, emotional and moral development of its students. Involvement in these activities affords students the opportunity to gain valuable experiences and insights into teamwork, self-discipline and life itself. The high profile status of interscholastic athletics gives many students a chance to experience success, develops confidence and self-esteem. Participants in athletics often earn the respect of their fellow students and are viewed as leaders within the school society. It is important to note, however, that while education is a right, participation in athletics is a privilege. With that privilege are certain concomitant responsibilities. When a student joins an athletic team and decides to represent his or her school, the student also agrees to accept the training rules, regulations and responsibilities as set forth by individual coaches and the School District. Student-athletes, cheerleaders and their parents are required to read the rules and regulations contained herein before a commitment to join an athletic team is made. Before a prospective student-athlete begins practice for any season, he or she must return this form signed by both the student and a parent or guardian signifying that they have read and understood the rules, regulations and responsibilities as established by the Phoenixville Area School District Athletic Department as condition for participating in the athletics program. Only after they read and become aware of all the responsibilities involved can a student and his or her parent decide whether or not they wish to make the commitment for full participation in athletics or cheerleading.

STUDENT-ATHLETE DISCIPLINE CODE

A. The student-athlete is accountable to the rules and regulations set forth in the parent-athlete handbook (available at

http://pahs.pasd.com/athletics/athletics_forms_and_information) dealing with the athletic program and individual team

rules and regulations. These include all rules and regulations set forth by the PIAA and the Phoenixville Area School District

regarding attendance and eligibility. The student-athlete shall attend all practices, contests, team meetings, etc., unless

excused in advance by the coach or absent from school.

B. Each student-athlete who competes in any sport must acknowledge that all school issued equipment must be returned at

the end of its season, regardless of the condition of the equipment. If equipment is not returned, the student-athlete is

responsible for the full price based upon the replacement cost determined by the Athletic Director.

C. The student-athlete who is assigned to detention on a specific date in conflict with a practice/event may participate in that

practice/event only after serving the detention. It is the responsibility of the student-athlete to get to the event if it is away

and must have the travel release form signed by their parent (please note that any tea rule a coach may establish

prohibiting a student-athlete to participate on the day of an assigned detention may circumvent this policy). In the case of

a suspension (in-school or out-of-school) that student is ineligible to participate in practices or events during the entire

suspension period, including weekend participation where applicable.

D. Insubordinate and abusive behavior or profane language will not be tolerated and could mean suspension or dismissal from

the athletic team or cheerleading squad.

E. The possession and/or use of tobacco products in any form is not permitted and will be cause for immediate suspension

from the team, consistent with the provision as set forth in the Phoenixville Area School District Drug and Alcohol Policy.

F. The selling, providing, possession or use of steroids, other drugs or alcohol on or off school property is strictly prohibited

and will result in disciplinary action in accordance with the School District’s Drug and Alcohol Policy. In addition, any

student-athlete determined to be in violation of any of the above infractions on or off school property will be suspended or

dismissed from the team or squad for the remainder of the season (at the discretion of the administration). The student

shall also be referred to his or her school’s Student Assistance team. Any subsequent drug or alcohol violations will

constitute a repeat offense and be subject to disciplinary action as set forth in the Phoenixville Area School District Drug

and Alcohol Policy, including one year or permanent suspension from participation in athletics or cheerleading. In the case

of extremely serious drug or alcohol related incidents, a student may be immediately suspended from any further

participation in the athletic programs offered by the Phoenixville Area School District.

G. Certain serious behavior of a student in the context of the athletic program may subject the student not only to be

disciplined under the School athletic discipline code but also under the general student discipline code, which could include

but not be limited to suspension or expulsion from classes and/or police involvement. The decision as to whether or not

certain behavior would be serious enough to invoke discipline code will be within the sole discretion of the Administration.

H. Hazing, in any form, in not tolerated. Students who commit acts of hazing can be criminally charged, as hazing is

considered a misdemeanor in the state of Pennsylvania. This includes students in grades 7 through 12. Students will be

subject to fines, suspension and or/expulsion and PASD has the right to withhold diplomas and transcripts.

I. Student-athletes may not, in any form or manner, portray themselves on social media outlets as representing Phoenixville

in a negative connotation. Any acts done or implied in which references are made to the team, images that are depicting

the student-athlete as representing Phoenixville, etc. which are deemed inappropriate may lead to school and team

disciplinary action, not limited to suspension or expulsion from the team (at the discretion of the administration).

The athletic programs throughout Phoenixville Area School District’s long history have been a source of joy and pride for

the school and community. We commend the efforts of all those young people who have chosen and will continue to

choose to represent themselves, their team, their parents, and the Phoenixville Area School District in athletic

completion. To protect the rights of everyone we basically remind students to be respectful, treat others as you wish to

be treated, and always remember that home or away, on or off school property, you represent your school and your

family. By following such a code of ethics, it is ensured that athletes and cheerleaders will continue to serve as positive

models for school and community.

If you have any questions regarding these rules and regulations, please feel free to contact the Athletic Director at 484-927-5130.

THE ATHLETE

Athletes are first and foremost students and are subject to discipline under existing Phoenixville

Area School District or building discipline policies. For serious or repeated violations of school

policies or individual team rules, athletes may be expelled from participation in all or part of the

applicable sport. Athletes have the right to due process in cases of expulsion.

A. All student-athletes who quit or are dismissed from a team shall return all

equipment as issued and in clean condition within two school days.

B. A student-athlete who is dismissed or quits an athletic team after the first scheduled

contest (scrimmage) may NOT participate on another athletic team during that sport

season nor begin another sport season until the one he/she has left has been

completed. (This includes weight training, open gym and all other out-of-season

programs). A student-athlete released in good standing from a team may

participate in any other activities offered during that season.

ELIGIBILITY

Eligibility to participate as a student-athlete in the Phoenixville Area School District is

determined by these criteria:

A. Detailed eligibility requirements are outlined in the PAHS and PAMS Handbooks.

a. Grades will be reviewed on a weekly basis. The eligibility period shall run from

Sunday through Saturday. Students who are failing two or more full year courses,

or the equivalent, will not be eligible to participate in interscholastic athletics.

Students are ineligible at the end of the marking period will be ineligible for

fifteen (15) school days. Students on probation or determined to be ineligible

will receive parental notification letters which indicate the student‘s

participation status. Evaluation of course credits shall conform to the standards

established by the Pennsylvania Department of Education. The final grades to

be used at the end of each marking period are the following: (1) first marking

period final average, (2) first semester final average, (3) third marking period

final average, and (4) final average for the year.

STUDENT-ATHLETE POLICIES

B. Student-athletes shall be at school by the end of second period to participate or to

play in a contest that day. Extenuating circumstances will be evaluated by the

Director of Student Activities & Athletics. Students who have an early dismissal

must obtain permission from an administrator in order to participate in

extracurricular activities.

C. The student-athlete shall conduct him/herself in an acceptable manner during the

school day and shall conform to all school policies.

D. Students who serve a full day of In-School Suspension are ineligible for

extracurricular activities on the day of the suspension. Student who receive a partial

day suspension and have completed the suspension term with no carryover into the

next day, are eligible to participate.

Each member of any team is required to make a commitment to that sport during the season.

Part of the commitment involves attending every scheduled practice and contest throughout

the season. Unexcused absence from scheduled practices/contests will result in:

1. Counseling by the head coach and notification of parents, if necessary; and

2. Suspension from the team and possible dismissal for the remainder of the season if

subsequent violations occur.

Equipment and uniforms are issued to students on a loan basis and are to be worn only when

authorized by the coach. If any of the equipment is not returned at the conclusion of the

season, an obligation will be issued to the student for the fair cost of replacing it. Until the

obligation is resolved, the student will not be eligible for athletic awards and will not be

permitted to participate in any future season.

In order for the student-athlete to be eligible for a letter, team and/or individual awards, it is

required that he complete the sports season including post-season playoffs, tournaments and

exhibitions. The only exception will be illness and/or injury which limit participation. No awards

will be given to any student athlete suspended and/or dismissed for the remainder of the

season for "Student Conduct Policy" violations.

EQUIPMENT AND UNIFORMS

COMPLETION OF SPORTS SEASON

PRACTICES AND CONTESTS

Athletes must travel to and from contests, away from Phoenixville, in transportation provided

by the school. The only exceptions are:

1. Injury to participant which would require alternate transportation;

2. Prior arrangement made, through the completion of a Travel Release Form, due to special

situations which may arise. This notice is kept on file in the athletic office. Students are

expected to regularly take the school provided transportation, and only use the Travel Release

Form in special circumstances.

3. When school transportation is not provided and alternative means are approved.

TRAVEL

PHOENIXVILLE AREA SCHOOL DISTRICT

ATHLETIC DEPARTMENT

1200 GAY STREET – PHOENIXVILLE, PA 19460

PHONE: 484-927-5130 FAX: 484-927-5174

TRAVEL RELEASE

Date: _____________________

By this letter, I certify that _______________________________ has my permission to

(Student’s Name)

travel to/from the _____________________________________________________ athletic

contest on _________________ 20______, at _________________________. I certify that I am

personally transporting the above-named student or have arranged for transportation of my

choosing. The reason for not riding the school district provided bus is ____________________

_____________________________________________________________________________.

I understand that Phoenixville Area School District rules require that students ride the buses to

and from all athletic events and a departure from this requirement will release the Phoenixville

Area School District from all liability for any adverse results that may occur.

I agree to release the Phoenixville Area School District and its employees and officers from all

liability with reference to the above-stated transportation.

This form must be on file in the school office prior to the dismissal of school on

the day of the contest. ____________________________________

(Signature of Parent) ______ Approved

______ Not Approved ____________________________________ (Signature of AD or Principal)

The use and/or possession or selling or providing of alcohol, tobacco products, other drugs, and

steroids on school property, or within the school authority, is a violation of school board policy,

student discipline, and a violation of the law.

POSSESSION OR USE

1. If a student is known to be unlawfully possessing, using or under the influence of drugs or

narcotics classified as controlled substances or alcohol, while in school, on school property, or

the school bus, he/she will be suspended for ten (10) days and he/she will forfeit the privilege

of participating in athletic activities for the remainder of the season.

2. The Principal can dismiss the student from the team, and he/she will forfeit the privilege of

participating for the remainder of the season.

3. The Principal may request a Due Process Hearing before the Board of School Directors for the

purpose of expulsion from school.

4. The police will be notified and will take appropriate action.

SELLING OR DISTRIBUTION

1. If a student is found selling or providing drugs, narcotics or alcohol on school property or on

the school bus, he/she will be suspended immediately for ten (10) school days, and forfeit all

rights and privileges for further participation in athletic activities for the remainder of the

school year.

2. The Principal will request a Due Process Hearing before the School Directors for the purpose

of expulsion from school.

3. The police will be notified and will take appropriate action.

TOBACCO USE

PIAA Board of Control policy prohibits the use of tobacco products by participating and non-

participating team personnel, including coaches, during any level of interscholastic competition.

SUBSTANCE ABUSE

Violation of the Phoenixville Area School District Student Code Policy, which requires

administrative action, will be handled in accordance with the provisions of the specific sections

as outlined in the manual. For example, if a violation involves a suspension, then said student-

athlete will be suspended from practices/contests of that team for those days. It should be

clearly understood that the same standard of behavior and discipline applies to all students,

regardless of their participation in interscholastic athletics.

Consistent with the U.S. Supreme Court, the Phoenixville Area School District reserves the right

to require lab testing if a student-athlete is suspected of substance abuse.

Students should leave all valuables at home, not in the locker room. It is the responsibility of

each student to lock his/her own locker with any valuable possessions.

Student-athletes should be neatly groomed and properly dressed when traveling to any

contest.

No athlete may quit one sport and try-out for another after the season has begun without

mutual consent of both coaches.

Any civil infraction or conduct by a student-athlete that occurs during a sport season that is

determined by the administration and head coach to be detrimental to the athletic program, or

the school district, will result in counseling by the school administration and head coach and

possible suspension/dismissal from the team.

AWARDS

The criteria for awarding an athletic letter will be an evaluation by the coach and his/her

assistants using the following items:

A. Playing time during contests

B. Attendance

C. Attitude

D. Character

E. Leadership qualities

F. Loyalty qualities

G. Self-discipline

H. Skill development

Letter Awards: At the close of each sport season, the coach shall submit to the athletic

director, an awards report accurately listing all players to receive awards.

A chenille letter, sports pin, and certificate shall be awarded the first time an athlete earns

GENERAL POLICIES

varsity letter status. Certificates and service bars will be awarded when a letter is earned in the

same sport in subsequent years. Certificates and appropriate sports pins will be awarded when

letters are earned in other sports. A squad member certificate will be presented to each team

member who does not qualify for a letter.

The additional qualifications needed to earn an athletic letter are as follows by sport:

A. Baseball & Softball 50% of total innings

B. Field Hockey 50% of total halves

C. Basketball, Football, Lacrosse & Soccer 50% of total quarters

D. Wrestling & Volleyball 50% of total matches

E. Golf 33% of total matches

F. Cross Country, Track & Field, Swimming & Diving Point value set by coaches

G. Cheerleading, Tennis, Managers Coaches criteria

H. Senior who do not meet the above criteria, but who have been team members for

three or more years, may be awarded athletic letters on the recommendation of the

coaches.

A student-athlete shall finish the season, including any potential post-season play, and be in

good standing to earn an athletic award. Student-athletes may earn only one athletic letter per

academic year. Succeeding athletic awards during that academic year will consist of a

certificate and sport pin for their letters.

At the conclusion of each school year, an awards program will be held. The purpose of this

program is to honor the achievements of all during the school year.

Injuries: An award may be presented to an athlete who was injured during the season and

unable to participate in the remaining games.

Team Membership: An athlete who has been a member of the team for three years but did

not participate in the required number of games may receive an award. Such awards must be

recommended by the coach and approved by the principal and athletic director. (NOTE: this

award may be presented for less than three years’ service if the athlete was enrolled at

Phoenixville for less than three years.)

Managers: Managers must participate faithfully for a two year period. Upon completion of the

second year, a manager shall be awarded the varsity letter for the sport in which they served.

Statisticians: Statisticians and other student helpers who assist at competitions shall not be

eligible for a varsity letter. They shall receive squad member certificates. Seniors serving at

least two years shall receive an Athletic Department Service Award.

Student Trainers: Student Trainers shall be awarded a varsity letter upon completion of 90

hours of service (as approved by the Athletic Trainer) in a given season.

Coach’s Discretion: A coach may designate a team member as a letter award recipient who

does not meet other criteria but whom, in the coach’s judgment, is deserving of a letter due to

special circumstances.

LOCKER ROOM POLICY

A. All books and other materials needed for the evening should be brought to the

locker room before a game or practice.

B. Students should place all items in their lockers and lock them.

C. When visiting another school, coaches should always accompany the team to the

locker room and supervise to assure the proper respect is shown to the property.

D. Team rooms are to be used during practice & games only. They are not to be used

for physical education classes.

E. Team room lockers will be assigned by the coach and should be identified with the

student-athletes’ names.

F. Team rooms will be locked at all times during the day.

G. Team room lockers will be assigned on a class preference and on a season basis.

General Background

The field of athletic training, as a specialization, provides a major link between the athletic

program and the medical community and provides injury prevention, emergency care, and

rehabilitation procedures. The National Athletic Trainers' Association was formed in 1950 to

establish professional standards for this evolving paramedical profession.

Qualifications

The athletic trainer is an educated, well-trained professional, who has taken specific courses in

athletic training and is expected to be a college graduate with extensive background in

biological and health science. He or she should be certified by the National Athletic Trainers'

Association (NATA) and should hold a cardiopulmonary resuscitation certification (CPR).

Major functions: The major functions of the athletic trainer are injury prevention, recognition,

and evaluation, and the management, treatment, disposition, rehabilitation, organization, and

administration, education, and counseling of the athlete.

The Athletic Trainer’s responsibilities include the following:

The trainer's first priority is to the in-season Phoenixville Area School District student-

athlete. Additional responsibilities include:

o All high school varsity football games - home and away.

o High school varsity teams in district and state playoff contests away from school

when it does not conflict with the first priority.

o Opposing athletes playing contests at Phoenixville Area School District.

Preventive Care

1. To provide advice and instruction to coaches for in-season conditioning and training

programs as requested by head coaches. This includes warm-up exercises and conditioning

programs which involve running, stretching, and strength training.

2. To complete pre-event preparations (preventative taping/ etc.) before each home contest

and before bus departure for each away contest.

3. To complete pre-practice preparations (preventative taping, etc.) before each scheduled

practice.

4. To oversee first aid kits and instruct coaches on the use of the kit's contents.

ATHLETIC TRAINING

Emergency Care and Supervision

1. The first priority for the athletic training staff is to be at all home events (scrimmages and

regular season contests) and scheduled practices, except as noted below:

The trainer is not responsible for attending Saturday practices.

During school holiday and vacation practices attendance is required as scheduled (see

Director of Student Activities & Athletics, as all practices will not be covered).

To be in attendance at Sectional, Regional, District, or State competitions involving

Phoenixville unless attendance conflicts with the first priority.

2. To provide emergency aid through recognition, care, and approved treatment of all injuries.

When a school doctor is present (varsity football) do so under his/her direction.

Take or send a student-athlete to a hospital emergency room if necessary. Take or send

the student-athlete's MEDICAL TREATMENT card with him/her.

Training Room Rules

1. All injured athletes must sign treatment log.

2. No cleats allowed in training room, or anywhere in the building.

3. All supplies must be distributed by the trainer.

4. Equipment, braces, crutches, wraps, etc. must be signed out.

5. Athletes are NOT to use training room unattended or tape themselves for any reason.

6. Therapeutic modalities equipment is only to be used with the instruction or supervision of

trainer. Coaches are to be informed of any treatment and the trainer's recommendations.

7. Please leave book bag, equipment, etc. in the hall.

8. Profanity in prohibited in the training room.

9. Ice bags must be emptied when treatment is completed.

10. When training room is busy, athletes must wait in the hall.

11. Athletes are to report all injuries to the coach or trainer.

Physical Examinations

No student shall be eligible to represent his/her high school in any interscholastic athletic

contest unless he/she has been examined by a licensed physician of medicine before his/her

first sports season of the academic year. Before each subsequent sports season of the same

academic year, he/she will need to be re-certified by either a parent or physician in order to

confirm that his/her condition is satisfactory before he/she begins to train or practice for the

intended sport. All physical exam information will be kept on file in the athletic training office.

A student will not be cleared until the physical form (CIPPE) has been reviewed by the athletic

training staff to ensure its proper completion. This may take up to 48 hours.

Sections I-VI (1-6) of the physical form must be filled out by a parent prior to a physical being

given by a physician. Section VI (6) of the physical form is filled out by the physician.

** THE PHYSICAL MUST BE AUTHORIZED AFTER JUNE 1 TO BE VALID

FOR THE UPCOMING SCHOOL YEAR. **

Season two and/or season three participation requires re-certification by:

Re-certification by parent:

This option is afforded to student-athletes who finish their previous season deemed healthy by

our athletic trainer. A parent can fill out Section VII (7) of the physical form to certify that there

has been no change in the medical condition of their child since the date of their last physical.

Re-certification by a physician:

This is required for any student-athlete who finishes the previous season as an injured member

of the team or any student who suffers an injury or change to their medical condition between

seasons. Section VIII (8) must be filled out by a physician in order to certify that the student is

deemed fit to participate in the new season.

Wrestlers will need to be certified by our athletic trainer and a physician prior to participating in

the wrestling season. Section VIIII (9) of the physical forms is to be used for this certification.

Head Injury Policy

All contact sport athletes will be baseline tested utilizing the ImPACT Neuropsychological Test

and BESS Balance Test during prior to their seventh grade, ninth grade and eleventh grade

seasons.

Evaluation

o Evaluate the athlete using standard emergency management principles.

o Exclude involvement of the cervical spine.

o Evaluate the athlete using the SCAT II Card (Sport Concussion Assessment Tool).

o If signs and symptoms of concussion are present, remove from play and consult

physician or emergency room for medical evaluation.

o Monitor symptoms daily using PCSS (Post-Concussion Symptom Scale)

o Follow physician’s recommendations for post injury ImPACT and Balance testing.

o Follow physician’s recommendations for appropriate management and return to

play procedure.

Role of the Athletic Healthcare Staff in Concussion Management o Supervising Physician – supervises the certified athletic trainers, supervises

Athletic Training guideline and management plans. o Neurologist – Referral by physician treating head injury. o Neurophysiologist- Referral by physician treating head injury. o Certified Athletic Trainer- Administers baseline testing. In most cases will

evaluate initial injury following standard emergency management principles and SCAT II assessment tool. Refer all suspected concussions the physician. Supervises graduated return to play protocol as directed by physician.

ImPACT tests are available to the individual students only at the written request of their

physician.

ImPACT Testing

Developed by clinical experts who pioneered the field, ImPACT (Immediate Post-Concussion Assessment and

Cognitive Testing) is the most-widely used and most scientifically validated computerized concussion

evaluation system. ImPACT provides trained clinicians with neurocognitive assessment tools and services

that have been medically accepted as state-of-the-art best practices -- as part of determining safe return to

play decisions.

Through tools such as the ImPACT Concussion Management Model ImPACT addresses the need for an

accurate, medically accepted assessment system that is used as part of an overall concussion management

protocol. This Model builds partnerships with healthcare professionals and athletic trainers to offer training

and resources for affordable concussion management. ImPACT benefits athletes at all levels of play, from

professional sports teams to students and their parents.

ImPACT has the largest database of clinical research (190 peer reviewed and over 125 independent studies)

on concussion management, validating ImPACT's model. Further, ImPACT's comprehensive normative data

includes more than 75,000 (and growing) results, which provides reliability and validity of testing, even

without a baseline.

ImPACT has received numerous accolades and endorsements from many of the world's leading sports

authorities, governing bodies, teams and athletes. Currently, more than 10,000 medical professionals have

been trained by ImPACT on concussion management and the ImPACT Program. ImPACT is in use by many

teams in MLB, NHL, NFL and WWE. More than 7,400+ high schools, 1,000+ colleges and universities, 900+

clinical centers, 430+ Credentialed ImPACT Consultants, 200+ professional teams and select military units use

ImPACT. Cirque du Soleil, Irish and South African rugby teams, among many other organizations around the

globe also use ImPACT.

ImPACT and its products continue to evolve by incorporating the latest advancements in neurocognitive

science and in technology for portability and ease of use. In addition, ImPACT is constantly expanding

educational resources and tools to raise awareness regarding the importance of proper concussion

management. Proof of ImPACT's clinical value can be found in more than a thousand clinics and hospitals

throughout the United States and elsewhere.

The ImPACT Test is a fundamental element of ImPACT's overall approach to concussion management. Here

are important facts about the ImPACT Test:

The ImPACT Test is:

One important piece of the overall concussion evaluation and management process.

A sophisticated test of cognitive abilities.

The most scientifically researched concussion management tool.

A tool that can help health care professionals track recovery of cognitive processes following

concussion.

A tool to help communicate post-concussion status to athletes, coaches, parents, clinicians.

A tool that helps health care professionals and educators make decisions about academic needs

following concussion.

The ImPACT Test is not:

A "panacea" or cure-all for concussion, as there is no such thing. As long as contact to the head

occurs, concussion will continue to happen.

A tool to diagnose concussion, which should always be diagnosed by a qualified health care provider.

A substitute for medical evaluation and treatment.

Concussion Management Model

The ImPACT Concussion Management Model for athletes, schools and teams is a five step protocol of best

practice recommendations for how multidisciplinary teams can best use ImPACT. The ImPACT Concussion

Management Model builds partnerships with healthcare professionals and athletic trainers to offer training

and resources for affordable concussion management to benefit athletes and their parents – before, during

and after a concussion is suspected or diagnosed.

ImPACT's ongoing commitment to research and the Concussion Management Model may assist in making

safe return to play decisions, which helps to limit the likelihood of long-term injury. While ImPACT assists in

making return-to-play decisions, it should never be used as a stand-alone tool or as a diagnostic instrument.

The ImPACT Concussion Management Model

Step 1: Pre-Season Baseline Testing and Education

Step 2: Concussion is Suspected

Step 3: Post-Injury Testing and Treatment Plan

Step 4: Is Athlete Ready for Non-Contact Activity

Step 5: Determining Safe Return-to-Play

INJURY REPORT

Pupil or Employee Name________________________________________________

School_______________________________________________ Grade_________

Date_____________ Time of Accident_____________ Home Phone_____________

Parent or Guardian Name________________________________________________

Address______________________________________________________________

Cause of Accident______________________________________________________

_____________________________________________________________________

Where Accident Happened________________________________________________

Extent of Injury_________________________________________________________

_____________________________________________________________________

Action Taken___________________________________________________________

______________________________________________________________________

Coach in Charge_________________________________________________________

_________________________________

Signature of Person Reporting Accident

DRUG WARNING NOTIFICATION FOR STUDENT-ATHLETES

Prescription Medications

Student-athletes are at elevated risk levels for prescription drug abuse. When student-athletes suffer an

injury, a doctor may prescribe opiates such as OxyContin, Percocet, or Vicodin as a painkiller. These

drugs are powerful, addictive, and can lead to long-term drug abuse if not used correctly. Abuse of

these opiates also may lead to heroin use. This document is intended to inform parents and student-

athletes of these risks, as well as recommending steps to minimize the dangers.

WARNING SIGNS

Signs of Use Signs of dependency Signs of overdose*

Anxiety/irritability ● Change in personality/habits *If you see any of these signs, consider

Insomnia ● Social withdrawal this an emergency and call 9-1-1.

Long periods of sleep ● Neglect responsibilities ● May not awaken when aroused

Watery eyes ● Forgetfulness ● Cold, clammy skin

Chills ● Increased sensitivity ● Blue lips, face, hands

Depression ● Receiving lower grades ● Struggle for breath

Disorientation ● Increased absence ● Elevated body temperature

Pinpoint pupils ● Secretiveness/isolation ● Vomiting

● Theft/items missing ● Behaving irrationally/confused

Take Action! What can you do if your student-athlete is prescribed opiates?

1. Know → Know what medications your child is using and the signs of use, dependency, and

overdose.

2. Monitor → An adult in the household should maintain possession of the medication and closely

monitor the dosage and refills. Prescription opiates should be closely supervised by an adult.

Set clear rules for use of the medications. Never share, take more than prescribed, or mix with

other drugs.

3. Talk → Discuss the dangers of prescription medications with your child. Emphasize that just

because the drugs are prescribed by a doctor, which does not make them safe.

4. Lock your Meds → Keep all prescription medications locked up to keep your family and friends

safe.

5. Dispose of Your Meds → When the drugs are no longer needed, dispose of the unused

medication at any Chester County Drop Box location (go to

http://chesco.org/DocumentCenter/View/17361 for locations).

This information sheet was developed by the Chester County District Attorney’s Office and the Chester County

Narcotics Overdose Prevention and Education (“NOPE”) group in an effort to increase awareness of the dangers of

opiate abuse.

HEADS UPCONCUSSION IN HIGH SCHOOL

SPORTS

A FACT SHEET FOR PARENTS

What is a concussion?A concussion is a type of traumatic brain injury. Concussions are caused by a bump or blow to the head. Even a “ding,” “getting your bell rung,” or what seems to be a mild bump or blow to the head can be serious.

You can’t see a concussion. Signs and symptoms of concussion can show up right after the injury or may not appear or be noticed until days or weeks after the injury. If your child reports any symptoms of concussion, or if you notice the symptoms yourself, seek medical attention right away.

What are the signs and symptoms of a concussion?If your child has experienced a bump or blow to the head during a game or practice, look for any of the following signs of a concussion:

SYMPTOMS REPORTED BY ATHLETE

SIGNS OBSERVED BY PARENTS/GUARDIANS

•

•

Headache or “pressure” in headNausea or vomiting

•

•

•••

•

••

Balance problems or dizzinessDouble or blurry visionSensitivity to light Sensitivity to noiseFeeling sluggish, hazy, foggy, or groggy

Concentration or memory problems

ConfusionJust “not feeling right” or “feeling down”

•

Forg

i

• Shows mood, behavior, or personality changes

•

•

•

••

•

Appears dazed or stunned Is confused about assignment or position

ets an nstruction

Is unsure of game, score, or opponent Moves clumsilyAnswers questions slowly

Loses consciousness (even briefly)

How can you help your child prevent a concussion or other serious brain injury?•

••

•

Ensure that they follow their coach’s rules for safety and the rules of the sport. Encourage them to practice good sportsmanship at all times. Make sure they wear the right protective equipment for their activity. Protective equipment should fit properly and be well maintained. Wearing a helmet is a must to reduce the risk of a serious brain injury or skull fracture. – However, helmets are not designed to prevent concussions. There is no “concussion-proof” helmet. So, even with a helmet, it is important for kids and teens to avoid hits to the head.

What should you do if you think your child has a concussion?SEEK MEDICAL ATTENTION RIGHT AWAY. A health care professional will be able to decide how serious the concussion is and when it is safe for your child to return to regular activities, including sports.

KEEP YOUR CHILD OUT OF PLAY. Concussions take time to heal. Don’t let your child return to play the day of the injury and until a health care professional says it’s OK. Children who return to play too soon—while the brain is still healing—risk a greater chance of having a repeat concussion. Repeat or later concussions can be very serious. They can cause permanent brain damage, affecting your child for a lifetime.

TELL YOUR CHILD’S COACH ABOUT ANY PREVIOUS CONCUSSION. Coaches should know if your child had a previous concussion. Your child’s coach may not know about a concussion your child received in another sport or activity unless you tell the coach.

If you think your teen has a concussion:Don’t assess it yourself. Take him/her out of play. Seek the advice of a health care professional.

It’s better to miss one game than the whole season.

April 2013

For more information, visit www.cdc.gov/Concussion.

NCAA ELIGIBILITY CENTER QUICK REFERENCE GUIDE

Core Courses: (16)

Initial full-time collegiate enrollment before August 1, 2016: o Sixteen (16) core courses are required (see chart below for subject-area requirements).

Initial full-time collegiate enrollment on or after August 1, 2016: o Sixteen (16) core courses are required (see chart below for subject-area requirements).

Ten (10) core courses completed before the seventh semester; seven (7) of the 10 must be in English, math or natural/physical science. These courses/grades are "locked in" at start of the seventh semester (cannot be repeated for

grade-point average [GPA] improvement to meet initial-eligibility requirements for competition). o Students who do not meet core-course progression requirements may still be eligible to receive athletics

aid and practice in the initial year of enrollment by meeting academic redshirt requirements (see below).

Test Scores: (ACT/SAT)

Students must present a corresponding test score and core-course GPA on the sliding scale (see Page No. 2). o SAT: critical reading and math sections.

Best subscore from each section is used to determine the SAT combined score for initial eligibility. o ACT: English, math, reading and science sections.

Best subscore from each section is used to determine the ACT sum score for initial eligibility. All ACT and SAT attempts before initial full-time collegiate enrollment may be used for initial eligibility.

Enter 9999 during ACT or SAT registration to ensure the testing agency reports your score directly to the NCAA Eligibility Center. Test scores on transcripts will not be used.

Core Grade-Point Average:

Only core courses that appear on the high school's List of NCAA Courses on the NCAA Eligibility Center's website (www.eligibilitycenter.org) will be used to calculate your core-course GPA. Use this list as a guide.

Initial full-time collegiate enrollment before August 1, 2016: o Students must present a corresponding test score (ACT sum score or SAT combined score) and core-course

GPA (minimum 2.000) on Sliding Scale A (see Page No. 2). o Core-course GPA is calculated using the best 16 core courses that meet subject-area requirements.

Initial full-time collegiate enrollment on or after August 1, 2016: o Students must present a corresponding test score (ACT sum score or SAT combined score) and core-course

GPA (minimum 2.300) on Sliding Scale B (see Page No. 2). o Core-course GPA is calculated using the best 16 core courses that meet both progression (10 before

seventh semester; seven in English, math or science; "locked in") and subject-area requirements.

NCAA Division I Initial-Eligibility Requirements

DIVISION I Core-Course Requirement (16)

4 years of English

3 years of math (Algebra I or higher)

2 years of natural/physical science (1 year of lab if offered)

1 year of additional English, math or natural/physical science

2 years of social science

4 years of additional courses (any area above, foreign language or comparative religion/philosophy)

DIVISION I – 2016 Qualifier Requirements

*Athletics aid, practice, and competition

16 core courses o Ten (10) core courses

completed before the start of seventh semester. Seven (7) of the 10 must be in English, math or natural/physical science. "Locked in" for core-course

GPA calculation.

Corresponding test score (ACT sum score or SAT combined score) and core-course GPA (minimum 2.300) on Sliding Scale B (see Page No. 2).

Graduate from high school.

DIVISION I – 2016 Academic Redshirt Requirements *Athletics aid and practice (no competition)

16 core courses o No grades/credits "locked in"

(repeated courses after the seventh semester begins may be used for initial eligibility).

Corresponding test score (ACT sum score or SAT combined score) and core-course GPA (minimum 2.000) on Sliding Scale B (see Page No. 2).

Graduate from high school.

[Type text]

Sliding Scale B Use for Division I beginning August 1, 2016

NCAA DIVISION I SLIDING SCALE Core GPA

SAT

Verbal and Math ONLY ACT Sum

3.550 400 37 3.525 410 38 3.500 420 39 3.475 430 40 3.450 440 41 3.425 450 41 3.400 460 42 3.375 470 42 3.350 480 43 3.325 490 44 3.300 500 44 3.275 510 45 3.250 520 46 3.225 530 46 3.200 540 47 3.175 550 47 3.150 560 48 3.125 570 49 3.100 580 49 3.075 590 50 3.050 600 50 3.025 610 51 3.000 620 52 2.975 630 52 2.950 640 53 2.925 650 53 2.900 660 54 2.875 670 55 2.850 680 56 2.825 690 56 2.800 700 57 2.775 710 58 2.750 720 59 2.725 730 60 2.700 740 61 2.675 750 61 2.650 760 62 2.625 770 63 2.600 780 64 2.575 790 65 2.550 800 66 2.525 810 67 2.500 820 68 2.475 830 69 2.450 840 70 2.425 850 70 2.400 860 71 2.375 870 72 2.350 880 73 2.325 890 74 2.300 900 75 2.299 910 76 2.275 910 76 2.250 920 77 2.225 930 78 2.200 940 79 2.175 950 80 2.150 960 81 2.125 970 82 2.100 980 83 2.075 990 84 2.050 1000 85 2.025 1010 86 2.000 1020 86

Sliding Scale A Use for Division I prior to August 1, 2016

NCAA DIVISION I SLIDING SCALE

Core GPA SAT ACT Sum Verbal and Math ONLY

3.550 & above 400 37 3.525 410 38 3.500 420 39 3.475 430 40 3.450 440 41 3.425 450 41 3.400 460 42 3.375 470 42 3.350 480 43 3.325 490 44 3.300 500 44 3.275 510 45 3.250 520 46 3.225 530 46 3.200 540 47 3.175 550 47 3.150 560 48 3.125 570 49 3.100 580 49 3.075 590 50 3.050 600 50 3.025 610 51 3.000 620 52 2.975 630 52 2.950 640 53 2.925 650 53 2.900 660 54 2.875 670 55 2.850 680 56 2.825 690 56 2.800 700 57 2.775 710 58 2.750 720 59 2.725 730 59 2.700 730 60 2.675 740-750 61 2.650 760 62 2.625 770 63 2.600 780 64 2.575 790 65 2.550 800 66 2.525 810 67 2.500 820 68 2.475 830 69 2.450 840-850 70 2.425 860 70 2.400 860 71 2.375 870 72 2.350 880 73 2.325 890 74 2.300 900 75 2.275 910 76 2.250 920 77 2.225 930 78 2.200 940 79 2.175 950 80 2.150 960 80 2.125 960 81 2.100 970 82 2.075 980 83 2.050 990 84 2.025 1000 85 2.000 1010 86

For more information, visit www.eligibilitycenter.org or www.2point3.org.

NCAA ELIGIBILITY CENTER QUICK REFERENCE GUIDE

Core Courses

Division II currently requires 16 core courses. See the chart below.

Beginning August 1, 2018, to become a full or partial qualifier for Division II, all college-bound student-athletes must complete the 16 core-course requirement.

Test Scores

Division II currently requires a minimum SAT score of 820 or an ACT sum score of 68. Beginning August 1, 2018, Division II will use a sliding scale to match test scores and core-course grade-point averages (GPA). The sliding scale for those requirements is shown on Page No. 2 of this sheet.

The SAT score used for NCAA purposes includes only the critical reading and math sections. The writing section of the SAT is not used.

The ACT score used for NCAA purposes is a sum of the following four sections: English, mathematics, reading and science.

When you register for the SAT or ACT, use the NCAA Eligibility Center code of 9999 to ensure all SAT and ACT scores are reported directly to the NCAA Eligibility Center from the testing agency. Test scores that appear on transcripts will not be used.

Grade-Point Average

Be sure to look at your high school’s List of NCAA Courses on the NCAA Eligibility Center's website (www.eligibilitycenter.org). Only courses that appear on your school's approved List of NCAA Courses will be used in the calculation of the core GPA. Use the list as a guide.

The current Division II core GPA requirement is a minimum of 2.000. Division II core GPA required to be eligible for competition on or after August 1, 2018, is 2.200 (corresponding test-score requirements are listed on the Sliding Scale on Page No. 2 of this sheet).

The minimum Division II core GPA required to receive athletics aid and practice as a partial qualifier on or after August 1, 2018, is 2.000 (corresponding test-score requirements are listed on the Sliding Scale on Page No. 2 of this sheet).

Remember, the NCAA core GPA is calculated using NCAA core courses only.

DIVISION II 16 Core Courses

3 years of English.

2 years of mathematics (Algebra I or higher).

2 years of natural/physical science (1 year of lab if offered by high school).

3 years of additional English, mathematics or natural/physical science.

2 years of social science.

4 years of additional courses (from any area above, foreign language or comparative religion/philosophy).

Division II Initial-Eligibility Requirements

DIVISION II COMPETITION SLIDING SCALE

Use for Division II beginning August 1, 2018

Core GPA SAT ACT Sum Verbal and Math ONLY

3.300 & above 400 37

3.275 410 38

3.250 420 39

3.225 430 40

3.200 440 41

3.175 450 41

3.150 460 42

3.125 470 42

3.100 480 43

3.075 490 44

3.050 500 44

3.025 510 45

3.000 520 46

2.975 530 46

2.950 540 47

2.925 550 47

2.900 560 48

2.875 570 49

2.850 580 49

2.825 590 50

2.800 600 50

2.775 610 51

2.750 620 52

2.725 630 52

2.700 640 53

2.675 650 53

2.650 660 54

2.625 670 55

2.600 680 56

2.575 690 56

2.550 700 57

2.525 710 58

2.500 720 59

2.475 730 60

2.450 740 61

2.425 750 61

2.400 760 62

2.375 770 63

2.350 780 64

2.325 790 65

2.300 800 66

2.275 810 67

2.250 820 68

2.225 830 69

2.200 840 & above 70 & above

DIVISION II PARTIAL QUALIFIER SLIDING SCALE

Use for Division II beginning August 1, 2018

Core GPA

SAT Verbal and Math ONLY

ACT Sum

3.050 & above 400 37

3.025 410 38

3.000 420 39

2.975 430 40

2.950 440 41

2.925 450 41

2.900 460 42

2.875 470 42

2.850 480 43

2.825 490 44

2.800 500 44

2.775 510 45

2.750 520 46

2.725 530 46

2.700 540 47

2.675 550 47

2.650 560 48

2.625 570 49

2.600 580 49

2.575 590 50

2.550 600 50

2.525 610 51

2.500 620 52

2.475 630 52

2.450 640 53

2.425 650 53

2.400 660 54

2.375 670 55

2.350 680 56

2.325 690 56

2.300 700 57

2.275 710 58

2.250 720 59

2.225 730 60

2.200 740 61

2.175 750 61

2.150 760 62

2.125 770 63

2.100 780 64

2.075 790 65

2.050 800 66

2.025 810 67

2.000 820 & above 68 & above

For more information, visit the NCAA Eligibility Center website at www.eligibilitycenter.org.

Page 1 of 1

PHOENIXVILLE AREA SCHOOL DISTRICT

No. 122 SECTION: PROGRAMS TITLE: CHEERLEADING

ADMINISTRATIVE GUIDELINES

POLICY NO. 122 CO-CURRICULAR ACTIVITIES

The first priority of all cheerleading activities shall be the safety and well-being of

all participants. All practices and performances shall take place under the direct supervision of a coach or school administrator.

Cheerleading activities shall take place under the following guidelines:

1. All practice activities and cheerleading performances shall rest on proper safety and spotting techniques. Practices shall utilize safety mats where appropriate to the activity.

2. All stunts, mounts, and dismounts performed shall be appropriate to the skill

level of the student participants.

3. All stunts, mounts, and dismounts shall adhere to standards and guidelines established by the Pennsylvania Interscholastic Athletic Association, the National Federation of State High School Association, and the American Association of Cheerleading Coaches and advisors.

4. Within the framework of these established guidelines, the following shall be

specifically prohibited:

a. Pyramids.

b. Free-falling flips or swan dive dismounts.

5. To ensure compliance with these guidelines, team stunts and routines shall be reviewed and monitored by the principal and/or athletic director.

These guidelines shall be subject to annual review.

Page 1 of 2

PHOENIXVILLE AREA SCHOOL DISTRICT

No. 122 SECTION: PROGRAMS TITLE: CO-CURRICULAR ACTIVITIES ADOPTED: November 15, 2001 REVISED: August 21, 2014

122. CO-CURRICULAR ACTIVITIES

1. Purpose

The Board recognizes the educational values inherent in student participation n extracurricular activities and supports the concept of student organizations for such purposes as building social relationships, developing interests in a specific area, and gaining an understanding of the elements and responsibilities of good citizenship.

2. Definition Title 22 Sec. 12.1

For the purpose of this policy, extracurricular activities shall be those programs that are sponsored or approved by the Board and are conducted wholly or partly outside the regular school day; are marked by student participation in the processes of initiation, planning, organizing, and execution; and are equally available to all students who voluntarily elect to participate.

3. Authority SC 511 20 U.S.C. Sec. 4071 et seq Pol. 103, 103.1

The Board shall make school facilities, supplies and equipment available and assign staff members for the support of a program of co-curricular activities for students. Such availability and assignment shall be in accordance with the Equal Access Act.

Pol. 110

The Board shall maintain the program of co-curricular activities at no cost to participating students, except that the Board's responsibility for the provisions of supplies shall carry the same exemptions as listed in the Board's policy on regular school supplies.

Students may assume all or part of the costs of travel and attendance at co-curricular events and trips.

4. Delegation of Responsibility

The Superintendent shall prepare procedures to implement a co-curricular program which shall: 1. Assess the needs and interests of the students of this District.

2. Involve students in the planning of co-curricular activities.

3. Be responsive to the articulated needs of students.

122. CO-CURRICULAR ACTIVITIES - Pg. 2

Page 2 of 2

4. Ensure the provision of competent guidance and supervision of staff.

5. Guard against the exploitation of students.

6. Provide for the continuing evaluation of the co-curricular program.

7. Ensure that all co-curricular activities are open to all students and that all

students are fully informed of the co-curricular opportunities open to them.

References:

School Code – 24 P.S. Sec. 511 Safety In Youth Sports Act – 24 P.S. Sec. 5321 et seq. Sudden Cardiac Arrest Prevention Act – 24 P.S. Sec. 5331 et seq. State Board of Education Regulations – 22 PA Code Sec. 12.1, 12.4 Equal Access Act – 20 U.S.C. Sec. 4071 et seq. Board Policy – 103, 103.1, 110, 123.2, 218

Page 1 of 2

PHOENIXVILLE AREA SCHOOL DISTRICT

No. 122 SECTION: PROGRAMS TITLE: CO-CURRICULAR ACTIVITIES

8/2014 ADMINISTRATIVE GUIDELINES

POLICY NO. 122 CO-CURRICULAR ACTIVITIES

Co-curricular activities are open for participation to all students who meet the

following eligibility guidelines:

1. Eligibility at the Phoenixville Area High School and the Phoenixville Area Middle School is governed by students meeting all academic and eligibility requirements of the Phoenixville Area School District and the rules established by the Pennsylvania Interscholastic Athletic Association (PIAA).

2. To be eligible for participation in co-curricular activities, students must pursue a

curriculum approved by the principal. Students will be placed on probation should they receive an F and/or N on the Weekly Eligibility Report. Students on probation may practice and publicly represent the school in co-curricular activities. Should it be determined that students are not making reasonable progress, they will be designated ineligible. Two (2) or more F's and/or N's on the Weekly Eligibility Report will make students ineligible on a week-to-week basis. One (1) or more F's and/or an N in school-wide citizenship on the end of the marking period report card would make a student ineligible for twenty (20) subsequent school days. No distinction is made between major and minor subjects. Students on probation or determined to be ineligible will be required to secure parental signatures on notification letters which indicate the students' participation status. Evaluation of subject credits shall conform with the standards established by the Pennsylvania Department of Education. The High School Play, the High School Musical and the Middle School Play and Middle School Spring Show require selection and training of a cast. All students are eligible to try out. Students must be eligible in order to begin rehearsal. The cutoff date for eligibility purposes is two (2) weeks before the performance. If a student is eligible at that time, the student remains eligible regardless of the student's academic standing at the time of the performance.

3. Grades will be reviewed on a weekly basis. The eligibility period shall run from

Monday to Monday. Ineligible students may not publicly represent the school in co-curricular activities. However, students may continue to participate as

122. CO-CURRICULAR ACTIVITIES - Pg. 2

Page 2 of 2

members of a co-curricular activity. Students who are ineligible at the end of the marking period will be ineligible for the first twenty (20) days of the subsequent marking period.

4. Eligibility for public participation in co-curricular activities is contingent upon

students having met eligibility standards at the conclusion of the previous school year. Students who are ineligible at the conclusion of a school year will be ineligible for the first twenty (20) school days of the following school year.

We expect all students to perform as good citizens at all times. To be eligible for co-

curricular activities, participants must maintain satisfactory school citizenship. Any misconduct by participants in these activities that is sufficiently serious to warrant internal/external suspension from school will, as a minimum, result in ineligibility for the period of suspension. Additionally, violation of the student discipline regulations or related District policies may lead to a longer period of suspension or exclusion from co-curricular participation at the discretion of the building principal.

Equal Access Act

P.L. 98-377

The District shall provide secondary students the opportunity for one or more noncurriculum related student groups to meet on the school premises during noninstructional time for the purpose of conducting a meeting within the limited open forum on the basis of the religious, political, philosophical, or other content of the speech at such meetings. Such meetings must be voluntary, student-initiated, and not sponsored in any way by the school, its agents or employees. Noninstructional time is the time set aside by the school before actual classroom instruction begins or after actual classroom instruction ends.

The meetings cannot materially and substantially interfere with the orderly conduct of the educational activities in the school.

The Superintendent or his/her designee shall establish the length of sessions, number per week, and other such limitations as felt reasonably necessary.

The District retains the authority to maintain order and discipline on school premises to protect the well-being of students and employees and to ensure that the attendance of students at such meetings is on a voluntary basis.

Page 1 of 5

PHOENIXVILLE AREA SCHOOL DISTRICT

No. 123 SECTION: PROGRAMS TITLE: INTERSCHOLASTIC ATHLETICS AND EXTRA- CURRICULAR ACTIVITIES PARTICIPATION ADOPTED: November 15, 2001 REVISED: September 15, 2011 October 18, 2012 November 20, 2014

123. INTERSCHOLASTIC ATHLETICS AND EXTRA-CURRICULAR

ACTIVITIES PARTICIPATION

1. Purpose

The primary purpose of the District’s interscholastic athletic program is to promote the physical, mental, social, emotional, and moral well-being of the participant. It is hoped that athletics in our schools will be a positive force in preparing youth for an enriching and vital role in America. The interscholastic athletic program is an important part of the total school program and is open to all students. Through voluntary participation, the athlete gives time, energy and loyalty to the program. S/He also accepts the training rules, regulations and the responsibility which is unique to an athletic program. In order to contribute to the welfare of the group, the athlete must willingly assume these obligations as the role demands.

2. Definition

For purposes of this policy, the program of interscholastic athletics shall include all activities relating to competitive sport contests, games or events or sport exhibitions involving individual students or teams of students of this District when such events occur between separate schools within this District or with any schools outside this District. For the purposes of this policy, the term open forum shall be defined as a student-initiated and student led meeting or activity. A faculty advisor must be present however, their role is to observe and not lead or participate in the forum. The faculty advisor may not be paid.

Title 22 Sec. 12.1

For purposes of this policy, extracurricular activities shall be those programs that are sponsored or approved by the Board and are conducted wholly or partly outside the regular school day; are marked by student participation in the processes of initiation, planning, organizing, and execution; and are equally available to all students who voluntarily elect to participate.

Non-instructional time is the time set aside by the school before actual classroom instruction begins, after actual classroom instruction ends, or during the lunch hour.

123. INTERSCHOLASTIC ATHLETICS AND EXTRA-CURRICULAR ACTIVITIES PARTICIPATION - Pg. 2

Page 2 of 5

3. Authority SC 1601-C et seq Title 22 Sec. 4.27 34 CFR Sec. 106.41 Pol. 103

It shall be the policy of the Board to offer opportunities for participation in interscholastic athletic programs to male and female students on as equal a basis as is practicable and without discrimination in accordance with state regulations.

The Board encourages secondary level students to pursue clubs and interests that may not be related directly to any of the curriculum programs offered in the District. In pursuit of such goal and in compliance with law, the Board maintains a limited open forum in which secondary students may meet for voluntary student-initiated activities unrelated directly to the curriculum, regardless of the religious, political, philosophical or other content of the speech related to such activities.

SC 511 The Board shall offer a program of interscholastic athletics and shall require that all facilities utilized in that program, whether or not the property of this Board, properly safeguard both players and spectators and are kept free from hazardous conditions.

SC 511 The Board shall determine the standards of eligibility to be met by all students participating in an interscholastic program or extra-curricular activity. Such standards shall require that each student, before participating in any interscholastic activity, be covered by student accident insurance; and undergo a physical examination by a licensed physician.

SC 511 Pol. 204 Pol. 218

The Board further adopts those eligibility standards set by the Constitution of the Pennsylvania Interscholastic Athletic Association. The Board directs that no student may participate in interscholastic athletics who has not: 1. Met the requirements for academic eligibility. 2. Attended school regularly.

3. Been in attendance on the day of the athletic event or practice for the hours

required.

4. Returned all school athletic equipment previously used.

5. Adhered to applicable discipline standards, including the Cocurricular Code of Conduct for secondary students.

123. INTERSCHOLASTIC ATHLETICS AND EXTRA-CURRICULAR ACTIVITIES PARTICIPATION - Pg. 3

Page 3 of 5

4. Delegation of Responsibility

The Superintendent or designee shall annually prepare, approve, and present to the Board for its consideration, a program of interscholastic athletics and extra-curricular activities.

The Superintendent or designee shall prepare rules for the conduct of students participating in interscholastic athletics. Such rules shall be in conformity with the rules of the State Board of Education and the P.I.A.A.

23 P.S. Sec. 5323, 5333 Pol. 123.3, 123.4

Each school year, prior to participation in an athletic activity, every student athlete and his/her parent/guardian shall sign and return the acknowledgement of receipt and review of the following: 1. Concussion and Traumatic Brain Injury Information Sheet.

2. Sudden Cardiac Arrest Symptoms and Warning Signs Information Sheet.

The Superintendent or designee shall develop administrative regulations to implement the extracurricular activities program. All student groups shall adhere to Board policy and administrative regulations.

Equal Access Act

The District shall provide secondary students the opportunity for noncurriculum-related student groups to meet on the school premises during noninstructional time for the purpose of conducting a meeting within the limited open forum on the basis of religious, political, philosophical, or other content of the speech at such meetings. Such meetings must be voluntary, student-initiated, and not sponsored in any way by the school, its agents or employees.

The meetings of student groups cannot materially and substantially interfere with the orderly conduct of the educational activities in the school.

The Superintendent or designee shall establish the length of sessions, number per week, and other limitations deemed reasonably necessary.

The District retains the authority to maintain order and discipline on school premises in order to protect the well-being of students and employees and to ensure that student attendance at such meetings is voluntary.

Title 22 Sec. 12.1, 12.4

The Superintendent shall ensure that interscholastic athletics are open to all eligible students and that all students are fully informed of the opportunities available to them.

123. INTERSCHOLASTIC ATHLETICS AND EXTRA-CURRICULAR ACTIVITIES PARTICIPATION - Pg. 4

Page 4 of 5

Eligibility

Interscholastic athletics and extra-curricular activities are integral components for

the education of students. All students are encouraged to enhance their educational experience by participating in activities and athletics. Without question, the student's first obligation is successful completion of academic responsibilities.

Pol. 218

Off-Campus Activities This policy shall also apply to student conduct that occurs off school property and would otherwise violate the Code of Student Conduct if any of the following circumstances exist:

1. The conduct occurs during the time the student is traveling to and from school or traveling to and from school-sponsored activities, whether or not via school District furnished transportation.

2. The student is a member of an extra-curricular activity and has been notified that

particular off-campus conduct could result in exclusion from such activities.

3. Student expression or conduct materially and substantially disrupts the operations of the school, or the administration reasonably anticipates that the expression or conduct is likely to materially and substantially disrupt the operations of the school.

4. The conduct has a direct nexus to attendance at school or a school-sponsored

activity, for example, a transaction conducted outside of school pursuant to an agreement made in school, that would violate the Code of Student Conduct if conducted in school.

5. The conduct involves the theft or vandalism of school property.

6. There is otherwise a nexus between the proximity of timing of the conduct in

relation to the student’s attendance at school or school-sponsored activities. Male/Female Athletic Opportunities Report

SC 1603-C

Each year, on the designated disclosure form, the Superintendent or designee shall report to the PA Department of Education the interscholastic athletic opportunities and treatment for male and female secondary school students for the preceding school year.

123. INTERSCHOLASTIC ATHLETICS AND EXTRA-CURRICULAR ACTIVITIES PARTICIPATION - Pg. 5

Page 5 of 5

SC 1603-C SC 1603-C

Each year, the completed disclosure form shall be made available for public inspection during regular business hours and posted on the District’s website. The availability of the completed disclosure form shall be announced by posting a notice on school bulletin boards, in the school newspaper, on any electronic mailing list or list serve, and by any other reasonable means.

References:

School Code – 24 P.S. Sec. 511 Safety In Youth Sports Act – 24 P.S. Sec. 5321 et seq. Sudden Cardiac Arrest Prevention Act – 24 P.S. Sec. 5331 et seq. State Board of Education Regulations – 22 PA Code Sec. 12.1, 12.4 State Board of Education Regulations – 22 PA Code Sec. 4.27, 12.1, 12.4 Discrimination in Athletics, Title 34, Code of Federal Regulations – 34 CFR Sec. 106.41 Board Policy – 103, 103.1, 110, 123.3, 123.4, 218

Page 1 of 2

No. 123.4 SECTION: PROGRAMS TITLE: SUDDEN CARDIAC ARREST ADOPTED: October 18, 2012 REVISED: REVIEWED: January 15, 2015

PHOENIXVILLE AREA SCHOOL DISTRICT

123.4. SUDDEN CARDIAC ARREST

1. Authority 24 P.S. Sec. 5331 et seq

The Board recognizes the importance of ensuring the safety of students participating in the district’s athletic programs. This policy has been developed to provide guidance for prevention and recognition of sudden cardiac arrest in student athletes.

2. Definitions 24 P.S. Sec. 5332

Athletic activity shall mean all of the following:

Pol. 123 1. Interscholastic athletics.

Pol. 122 2. An athletic contest or competition, other than interscholastic athletics, that is sponsored by or associated with the school, including cheerleading, club-sponsored sports activities and sports activities sponsored by school-affiliated organizations.

Pol. 122 3. Noncompetitive cheerleading that is sponsored by or associated with the school.

Pol. 122, 123 4. Practices, interschool practices and scrimmages for all athletic activities.

Sudden Cardiac Arrest (SCA) - A condition where the heart stops beating

suddenly and unexpectedly, due to a disturbance in the heart’s electrical system called “ventricular fibrillation.”

3. Delegation of Responsibility 24 P.S. Sec. 5333

Each school year, prior to participation in an athletic activity, every student athlete and his/her parent/guardian shall sign and return the acknowledgement of receipt and review of the Sudden Cardiac Arrest Symptoms and Warning Signs Information Sheet.

4. Procedures 24 P.S. Sec. 5333

The school shall hold an informational meeting prior to the start of each athletic season for all competitors regarding the symptoms and warning signs of sudden cardiac arrest. In addition to the student athletes, such meetings may include parents/guardians, coaches, other appropriate school officials, physicians, pediatric cardiologists, and athletic trainers.

123.4. SUDDEN CARDIAC ARREST - Pg. 2

Page 2 of 2

Removal From Play

24 P.S. Sec. 5333

A student who, as determined by a game official, coach from the student’s team, certified athletic trainer, licensed physician, or other official designated by the district, exhibits signs or symptoms of a possible sudden cardiac arrest while participating in an athletic activity shall be removed by the coach from participation at that time.

Any student known to have exhibited signs or symptoms of sudden cardiac arrest prior to or following an athletic activity shall be referred for medical evaluation.

Return To Play

24 P.S. Sec. 5333

The coach shall not return a student to participation until the student is evaluated and cleared for return to participation in writing by a licensed physician.

Training

24 P.S. Sec. 5333

All coaches shall annually, prior to coaching an athletic activity, complete the sudden cardiac arrest training course offered by a provider approved by the PA Department of Health.

Penalties

24 P.S. Sec. 5333

A coach found in violation of the provisions of this policy related to removal from play and return to play shall be subject to the following penalties:

1. For a first violation, suspension from coaching and/or any athletic or extra-curricular activity for one year (365 days) or at the discretion of the Superintendent.

2. For a second violation, permanent suspension from coaching or any athletic or

extra-curricular activity.

References: Sudden Cardiac Arrest Prevention Act – 24 P.S. Sec. 5331 et seq. Board Policy – 122, 123, 822

Page 1 of 2

No. 123.4 SECTION: PROGRAMS TITLE: SUDDEN CARDIAC ARREST ADOPTED: October 18, 2012 REVISED: REVIEWED: January 15, 2015

PHOENIXVILLE AREA SCHOOL DISTRICT

123.4. SUDDEN CARDIAC ARREST

1. Authority 24 P.S. Sec. 5331 et seq

The Board recognizes the importance of ensuring the safety of students participating in the district’s athletic programs. This policy has been developed to provide guidance for prevention and recognition of sudden cardiac arrest in student athletes.

2. Definitions 24 P.S. Sec. 5332

Athletic activity shall mean all of the following:

Pol. 123 1. Interscholastic athletics.

Pol. 122 2. An athletic contest or competition, other than interscholastic athletics, that is sponsored by or associated with the school, including cheerleading, club-sponsored sports activities and sports activities sponsored by school-affiliated organizations.

Pol. 122 3. Noncompetitive cheerleading that is sponsored by or associated with the school.

Pol. 122, 123 4. Practices, interschool practices and scrimmages for all athletic activities.

Sudden Cardiac Arrest (SCA) - A condition where the heart stops beating

suddenly and unexpectedly, due to a disturbance in the heart’s electrical system called “ventricular fibrillation.”

3. Delegation of Responsibility 24 P.S. Sec. 5333

Each school year, prior to participation in an athletic activity, every student athlete and his/her parent/guardian shall sign and return the acknowledgement of receipt and review of the Sudden Cardiac Arrest Symptoms and Warning Signs Information Sheet.

4. Procedures 24 P.S. Sec. 5333

The school shall hold an informational meeting prior to the start of each athletic season for all competitors regarding the symptoms and warning signs of sudden cardiac arrest. In addition to the student athletes, such meetings may include parents/guardians, coaches, other appropriate school officials, physicians, pediatric cardiologists, and athletic trainers.

123.4. SUDDEN CARDIAC ARREST - Pg. 2

Page 2 of 2

Removal From Play

24 P.S. Sec. 5333

A student who, as determined by a game official, coach from the student’s team, certified athletic trainer, licensed physician, or other official designated by the district, exhibits signs or symptoms of a possible sudden cardiac arrest while participating in an athletic activity shall be removed by the coach from participation at that time.

Any student known to have exhibited signs or symptoms of sudden cardiac arrest prior to or following an athletic activity shall be referred for medical evaluation.

Return To Play

24 P.S. Sec. 5333

The coach shall not return a student to participation until the student is evaluated and cleared for return to participation in writing by a licensed physician.

Training

24 P.S. Sec. 5333

All coaches shall annually, prior to coaching an athletic activity, complete the sudden cardiac arrest training course offered by a provider approved by the PA Department of Health.

Penalties

24 P.S. Sec. 5333

A coach found in violation of the provisions of this policy related to removal from play and return to play shall be subject to the following penalties:

1. For a first violation, suspension from coaching and/or any athletic or extra-curricular activity for one year (365 days) or at the discretion of the Superintendent.

2. For a second violation, permanent suspension from coaching or any athletic or

extra-curricular activity.

References: Sudden Cardiac Arrest Prevention Act – 24 P.S. Sec. 5331 et seq. Board Policy – 122, 123, 822

PHOENIXVILLE AREA SCHOOL DISTRICT

Page 1 of 3

No. 247 SECTION: PUPILS TITLE: HAZING ADOPTED: March 21, 2002 REVISED: May 17, 2012 May 21, 2015

247. HAZING

1. Purpose The purpose of this policy is to maintain a safe, positive environment for students

and staff that is free from hazing. Hazing activities of any type are inconsistent with the educational goals of the district and are prohibited at all times, whether on or off campus.

2. Definitions For purposes of this policy hazing is defined as any activity that recklessly or intentionally endangers the mental health, physical health or safety of a student for the purpose of initiation or membership in or affiliation with any organization recognized by the Board.

Endanger the physical health shall include but not be limited to any brutality of a physical nature, such as whipping; beating; branding; forced calisthenics; exposure to the elements; forced consumption of any food, alcoholic beverage, drug, or controlled substance; or other forced physical activity that could adversely affect the physical health or safety of the individual.

Endanger the mental health shall include any activity that would subject an individual to extreme mental stress, such as prolonged sleep deprivation, forced prolonged exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could adversely affect the mental health or dignity of the individual.

Any hazing activity, whether by an individual or a group, shall be presumed to be a forced activity, even if a student willingly participates.

3. Authority SC 510, 511 Pol. 122, 123

The Board does not condone any form of initiation or harassment, known as hazing, as part of any school-sponsored student activity. No student, coach, sponsor, volunteer or district employee shall plan, direct, encourage, assist or engage in any hazing activity.

The Board directs that no administrator, coach, sponsor, volunteer or district employee shall permit, condone or tolerate any form of hazing.

247. HAZING - Pg. 2

Page 2 of 3

The district will investigate all complaints of hazing and will administer appropriate

discipline to any individual who violates this policy.

The Board encourages students who have been subjected to hazing to promptly report such incidents to the building principal. All reports/concerns of hazing that are reported to a staff member must be reported to the Superintendent of Schools.

4. Delegation of Responsibility

District administrators shall investigate promptly all complaints of hazing and administer appropriate discipline to any individual who violates this policy.

Students, administrators, coaches, sponsors, volunteers, and district employees shall be alert to incidents of hazing and shall report such conduct to the building principal.

The district shall annually inform students, parents/guardians, coaches, sponsors, volunteers and district staff that hazing of district students is prohibited, by means of:

1. Distribution of written policy.

2. Publication in handbooks.

3. Verbal instructions by the coach or sponsor at the start of the season or program.

5. Procedures When a student believes that s/he has been subject to hazing, the student shall promptly report the incident, orally or in writing, to the building principal or designee.

The principal shall conduct a timely, impartial thorough and comprehensive investigation of the alleged hazing.

The principal shall prepare a written report summarizing the investigation and recommending disposition of the complaint. Copies of the report shall be provided to the complainant, the accused, and others directly involved, as appropriate.

If the investigation results in a substantial finding of hazing, the principal shall recommend appropriate disciplinary action, as circumstances warrant, in accordance with the Code of Conduct. Additionally, the student maybe subject to disciplinary action by the coach or sponsor, up to and including removal from the activity.

If the investigation results in a substantiated finding that a coach or sponsor affiliated with the activity planned, directed, encouraged, assisted, condoned or ignored any form of hazing, s/he will be disciplined appropriately. Discipline could include dismissal from position as coach or sponsor.

247. HAZING - Pg. 3

Page 3 of 3

References:

School Code – 24 P.S. Sec. 510, 511 Board Policy – 122, 123

Page 1 of 1

PHOENIXVILLE AREA SCHOOL DISTRICT PROCEDURE & GUIDELINES

No. 247 SECTION: PUPILS TITLE: HAZING

247. HAZING

Complaint Procedure 1. When a student believes that s/he has been subject to hazing, the student shall promptly report

the incident, orally or in writing, to the building principal. 2. The principal shall conduct a timely, impartial, thorough, and comprehensive investigation of the

alleged hazing. 3. The principal shall prepare a written report summarizing the investigation and recommending

disposition of the complaint. Copies of the report shall be provided to the complainant, the accused, and others directly involved, as appropriate.

4. If the investigation results in a substantiated finding of hazing, the principal shall recommend

appropriate disciplinary action, as circumstances warrant, in accordance with the Code of Conduct. Additionally, the student may be subject to disciplinary action by the coach or sponsor, up to and including removal from the activity.

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 1/2

Book Policy Manual

Section 700 Property

Title Fundraising

Code 718

Status Active

Adopted April 21, 2005

Last Revised November 19, 2015

Purpose Outside groups are prohibited from using the name of the school in fundraising. For-profit companies whose purpose is to benefit a school club or organization will be able tofundraise on school property with administrative approval. This policy does not apply to fundraising for District-sponsored activities. Delegation of Responsibility Staff members shall not release the names, addresses, or telephone numbers of students or staffmembers to any outside individual or agency for fundraising purposes. Authority Soliciting of Funds All fundraising in the name of the District or an individual school must have the approval of theappropriate school or District administrator in advance, i.e., principal or his/her designee, orSuperintendent or his/her designee. However, under no circumstances will students be required tobe involved in solicitations or sales in the community without parental supervision. School-Sponsored Fundraising Students may participate in school-wide and school-sponsored fundraising drives. A student group, such as Student Council or a class, may raise funds for a bona fide local, state,national, or international organization. These fundraisers may be limited in number at the principal’sdiscretion. School-recognized parent organizations, (e.g., HSAs or Booster Clubs), will not be limited in thenumber of fundraisers they may sponsor. Student participation in such fundraisers may be limited atthe discretion of the principal. Fundraisers involving food within the school day must meet the requirements of the Healthy HungerFree Kids Act. Requests by additional outside organizations or groups, including UNICEF, to raise funds in theschool/district name or by solicitation by students, must have the prior approval of the Board ofSchool Directors. Student Organization Fundraising

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 2/2

School-related student organizations, such as secondary school clubs, may raise money throughvarious fundraising projects for the benefit of these clubs and sports teams. These fundraisers maybe limited in number at the principal’s discretion. Online Fundraising Web sites created for fundraising purposes will not be hosted on the District web server. Ifadministrative approval is granted, the District’s web site may link to approved fundraising sites. Adisclaimer will appear when a visitor leaves the official District web site to access an external site.The District reserves the right to remove the link to the fundraising sites at any time with or withoutnotice.

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 1/4

Book Policy Manual

Section 900 Community

Title Booster Clubs

Code 915

Status Active

Adopted June 18, 2015

Purpose The Board recognizes and appreciates the cooperation and support given by booster organizations tovarious extracurricular and co-curricular activities of the District. It is the Board’s desire to maintainthe continuing good relationship between the District and the booster organizations to serve thebasic education goals of the District. To nurture the relationship between the District and the booster organizations, and to delineate saidrelationship, booster organizations supporting activities sponsored by the District shall adhere to theestablished guidelines as adopted by the Board. Definitions Booster Club – Any organization comprised of parent/guardians or community members whochoose to support an extracurricular activity, co-curricular activity or interscholastic sports.Parent/Teacher Organizations that exist to support the District or its programs are also classified asbooster clubs. Initiation – To initiate a booster club for a particular activity, the following process must befollowed:

1. Parent/Guardians or adult supports must discuss their intent with the appropriate advisor, orcoach.

2. The coach or advisor must then discuss the request with the Building Principal and Director ofActivities and Athletics. If approved by the Principal, the booster club should develop by-lawswhich at a minimum include, officer positions and the purpose of the booster organization.

Procedures Each club shall conform to the following operational procedures: Organization The purpose of every booster club shall be to provide supplemental support for the students who areparticipating in the activity for which the club has been formed. Booster clubs will have officers. Booster Clubs may use the District’s name and logo only after receiving permission from theSuperintendent or his/her designee. Students are not eligible for membership in any booster groups.

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 2/4

The coach’s or activity advisor’s role in the functioning of the booster club is solely in an advisorycapacity. The booster club shall control money or accounts of the booster club. Coaches or advisorsshould not receive remuneration from booster clubs for work within their District stipend. Reporting By August 1 of each year, booster clubs are encouraged to inform the Director of Activities andAthletics who the officers of the booster club will be for the coming school year. If the club isplanning to increase its fundraising significantly for the coming school year, the club should informthe Director of Activities and Athletics of its intention. Booster clubs shall ensure that all proper licenses have been procured for proposed fundraising andactivities; including, but not limited to, the Small Games of Chance Act and Chester County foodhandling protocols. Proper documentation of the licenses must be available for inspection. It is recommended that booster clubs apply for 501c3 status with the IRS. Booster clubs shall file IRS forms 1023 and 990 if applicable. A procedure shall be in place for each booster club to track all financial transactions of the club, andthese transactions must be reflected in the club’s minutes. Financial records and minutes should beretained for a minimum of seven (7) years for the club, and such records should be made availableupon request for inspection by the Superintendent or his/her designee. Each booster club shall provide a treasurer’s report to the Manager of Financial Reporting by August1 of each year for the previous school year. The District requires that activities and programs initiated and supported by booster organizationsshall not violate P.I.A.A. rules governing interscholastic athletics. Fundraising Fundraising for the benefit of the students should follow these general operating procedures, andmust be educationally appropriate:

1. Booster clubs are adult organizations, which sponsor adult fundraising activities carried out tosupport District-sponsored activities. Students are not to be involved in fundraising activitiesduring school hours.

2. Fund raising activities should be submitted to the Director of Activities and Athletics as soon asthey are known by the booster club. This information will be used to build a district widecalendar of fund raising events to help ensure booster clubs are not competing with each otherin ways that may harm each other’s fund raising endeavors.

3. Booster clubs may raise funds by food concessions and like activities with preapproval of theBuilding Principal or Director of Student Activities and Athletics, as appropriate. Boosterorganizations involved in concessions at school events shall comply with any applicable ChesterCounty food handling protocols and are encouraged to follow District guidelines, as well as theStudent Wellness Policy.[1]

Use of Facilities To ensure that custodial and security services (as necessary) may be available, booster clubs mustcomplete the Use of Facilities request as required of all outside groups requesting use of Districtbuildings and facilities for meetings and activities.[2] Booster organizations shall not pay District employees directly for services. District employees shallbe paid through the District payroll system for any work performed for the District.

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 3/4

Expenditures for Supplies, Equipment, Etc. Any gifts of equipment which would require installation, storage or maintenance shall require formalacceptance by the District. Any such equipment donated shall become the property of the District.[3] The District shall not be held responsible to store, maintain or insure any equipment owned by abooster club; nor shall the District be responsible for any equipment which is lost, damaged orstolen. Booster organizations shall not use the District’s tax-exempt status number for any purchases. Liability/Insurance The District does not assume financial responsibility for any booster club, its activities, omissions orliabilities. All adults who are working with the students as volunteers must follow Policy 916.[4][5][6] In the event that a booster club contracts with any entity or individual(s) for services which willresult in an individual working directly with student(s), those individuals must comply with all Act 34,151 and FBI clearances. These clearances must be submitted to the Human Resources Office. Suchindividuals must be approved by the Board before working directly with students; however, theSuperintendent is authorized to grant an exception to this requirement for an individual to provideservices on a single occasion, so long as District personnel are present the entire time to supervisethat activity. Complaint Procedures Booster clubs shall not serve as a lobbying force or special interest group whose purpose is to controlor negatively influence the managerial or administrative decisions of the coach, advisor, Director ofStudent Activities and Athletics, Principal or Superintendent. Should any situation emerge between a booster club and the Administration regarding themanagement of any District-related activity, the Superintendent or designee shall seek to resolve theissue within these established procedures and Board policy. No booster club shall engage in anyactivity outside these procedures. Any individual within the booster club who has a concern with respect to any matter(s) pertaining tothe club should generally process that concern through the officers and membership of the club. Anycomplaints alleging a booster club’s noncompliance with this policy or any unlawful conduct of abooster club member or officer may be made, in writing, directly to the Building Principal or DirectorStudent Activities and Athletics. Violation of Board policy may result in the suspension and/or revocation of a booster organization’sprivileges extended to it under this policy. Disbanding Booster Clubs Should the Board deem that the efforts or activities of any club are not in the best interest of theDistrict, the authorization to operate the club may be withdrawn. A booster club may disband on its own accord by submitting a letter to the Director of Activities andAthletics stating the intention to disband.

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 4/4

Legal 1. Pol. 246

2. Pol. 707

3. Pol. 702

4. 24 P.S. 111

5. 23 Pa. C.S.A. 6301 et seq

6. Pol. 916

24 P.S. 510

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 1/5

Book Policy Manual

Section 900 Community

Title Booster/ Support Organizations AR

Code 915 AR

Status Active

Last Revised June 15, 2015

ADMINISTRATIVE GUIDELINESPOLICY 915. BOOSTER/SUPPORT ORGANIZATIONS

Finances The Board recognizes that the focus of each Booster/SupportOrganization is student-centered and, thus, these groupscontribute in a material way through services, supplies, equipmentor other to District students. Often, this can have a direct resultwhich lessens the financial burden to the District taxpayers;however, it is the school’s responsibility to know what resourcesare coming into a program and to avoid any disparity that theresources may create. The Board specifically acknowledges thatexpenditure reports are necessary to ensure compliance with TitleIX regulations. Each Booster/Support Organization shall submit to the Board, onan annual basis, a comprehensive financial plan which shall, at aminimum, outline the proposed fundraising activities, the specificpurpose of the fundraising activities, and any anticipated orrecently completed major expenditures for the time period. TheBoard shall coordinate the proposed fundraising and expendituresso that the administration and Board can oversee thecomprehensive fundraising plan for all organizations so as to avoidduplication of effort and improper activities. For purposes of thispolicy, annual basis shall mean and require that the organizationmust submit its financial report and fundraising plan one (1)month before the defined fall, winter, or spring seasons begin. Allsummer fundraisers must be approved at the May Board meeting.This timeframe permits the Board to approve such reports in atimely manner The Board shall expect all Booster/Support Organizations to notifyit (through the Athletic and Activities Director) of anticipatedfundraisers annually. Each Booster/Support Organization shall name an FDIC insureddepository bank into which all proceeds and receipts shall be

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 2/5

deposited. Booster/Support Organizations must follow appropriateaccounting practices in maintaining and disbursing funds. Booster/Support Organizations shall not use the District tax-freenumber for purchases. Groups should consider filing with theCommission on Charitable Organizations, Department of State, asa charitable nonprofit organization. All contributions (including detailed statements of costs) ofsupplies and equipment must go through the Athletic and ActivitiesDirector and the School Board before purchasing, in order toensure compliance with Title IX regulations. All contributions ofsupplies and equipment become property of the District and thussubject to related District policies. When using existing suppliesand equipment, they must be restored to their original status. Proposed improvements to District buildings and grounds beingmade by the Booster/Support Organization must have theapproval of the Director of Operations and the principal (ifapplicable) receiving the contribution. Consultants to theBooster/Support Organizations for various projects (i.e.,construction) should not be engaged without School Boardapproval. Carryover funds are be encouraged for long-term success of theOrganization. Annual Reports On an annual basis, each organization shall submit a post-seasonfundraising financial report to the Board and confirm that itsfinances are in good standing and have been reviewed andsubmitted by the Treasurer. The letter must be signed by both theBooster/Support Organization President and Treasurer. Thefinancial report should be submitted within a month after theOrganization banquet, or no later than the last day of school forthat school year. The Organization shall submit on an annual basisto the Board a listing of all officers by name and address, ornames of contact persons who will represent the interests of theirorganization. Any change of officers or contact persons after July 1shall immediately be reported, in writing, to the Athletic andActivities Director, who will forward the changes to the Board.Failure to submit the report will result in the suspension of theBooster/Support Organization’s recognition. Concessions Booster/Support Organizations involved in concessions at schoolevents shall follow District guidelines for use of, and payment for,facilities. The group using the concession stand is responsible forclean-up of the facility. Equipment must not be removed withoutpermission.

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 3/5

Involvement With District Any and all purchases of equipment, materials or instruction for aprogram or organization shall have the prior written approval ofthe District Athletic and Activities Director and the Superintendent.No direct payments, outside P.I.A.A. guidelines, shall be made toany student athlete or other participant for attendance attournaments, camps, or the like, without the expressed writtenconsent of the Athletic and Activities Director and theSuperintendent. Only those Booster/Support Organizations or other supportorganizations that have specifically and directly receivedrecognition by the Board shall be eligible to be associated with therespective District activity which it support. All unrecognizedBooster/Support Organizations shall be denied the use of schoolfacilities and equipment unless they have properly submitted athird party request for use of the rental of the facilities andequipment. The head coach or club advisor should have an active role inhis/her respective Booster/Support Organization and the decision-making process of the Booster/Support Organization. S/He shouldbe involved in the structure of the organization’s agenda formeetings and actively participate in the meeting. If the headcoach/advisor cannot attend, a representative from thecoaching/curriculum staff should attend. At the first meeting of theathletic season or school year, the head coach, club advisor orpresident shall be responsible for distributing copies of this policyand the Annual Requirement list to all officers of the organization. Requirements A Booster/Support Organization, in order to gain the recognition ofthe Board, must adhere to the following guidelines. The Booster/Support Organization must submit to the Board a setof bylaws or similar rules which govern the activities of theorganization. The bylaws or similar rules must be consistent withthe philosophy, mission and policies of the District. These bylawsmust, at a minimum, contain the following elements:

1. The official name of the organization or group.

2. The group’s purpose.

3. The group’s membership eligibility criteria.

4. A specific statement that there shall be no discrimination.

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 4/5

5. Required dues, if any.

6. Names and titles of all club officers.

7. The duties of the officers. Concerns or issues of individual members of Booster/SupportOrganizations regarding the team, athletic program or club shouldfollow the chain of command indicated below: Step 1 – Coach/Club Advisor Step 2 – Athletic and Activities Director Step 3 – Building Principal Step 4 – Superintendent Step 5 – Board of Education The organization must acknowledge that it will not requiremandatory participation by students in any fundraising activity asa condition of participation in the school-sponsored programs.Booster/Support Organizations are adult organizations, whichsponsor fundraising activities carried out in the name of theschool. Students are not to be involved in fundraising activitiesduring school hours and are not to sell games of chance (i.e., 50-50, raffles, lotteries, etc.). The Booster/Support Organization shall acknowledge that it is incompliance with all rules and regulations promulgated by theSchool Board, the P.I.A.A. and the laws of the Commonwealth ofPennsylvania and the United States. It is imperative for the Booster/Support Organizations tocommunicate as follows with the parents/guardians at the firstpossible opportunity, prior to tryouts if possible. Letters should gohome to parents/guardians explaining the fundraisers orBooster/Support Organization’s dues. Parents/Guardians should beinformed of the meeting dates, location, and when fundraisingagenda items will be discussed and/or voted on in theorganization. If the majority of the membership is against afundraiser, the organization should look at alternative ways toraise money. Booster/Support Organizations may charge a fee inlieu of fundraising. The organizations shall prohibit the sale or consumption ofalcoholic beverages and are to prohibit the use of any tobaccoproducts at any and all functions on District property or at any

6/4/2019 BoardDocs® PL

https://go.boarddocs.com/pa/phoe/Board.nsf/Public# 5/5

organization-sponsored function at which students are inattendance. This may include but not be limited to banquets,picnics, and team get-togethers, including those held beyond theschool year and/or off District premises. Organizations must ensure that all gifts or awards will not be givento students, directly or indirectly, without the approval of theSuperintendent and/or the Board, as may be appropriate. Any andall awards, gifts, or other items given to the participants of saidprograms must not violate the policies of the District, the P.I.A.A.or the N.C.A.A. This may include, but shall not be limited to, giftsof cash, gift cards, or gift certificates. In conducting its activities, all Booster/Support Organizations shallcomply with the Solicitation of Funds for Charitable Purposes Act,as amended, the Pennsylvania Small Games of Chance Act, or anyother requirements established regarding fundraising. NoBooster/Support Organization shall engage in any activities outsidethe guidelines established by the P.I.A.A. or the state. Should the Board deem that the efforts or activities of anyorganization are not in the best interest of the District and itsstudents, the authorization to operate the organization may bewithdrawn. Booster/Support Organizations do not have the authority to directthe duties of District employees and/or approved volunteers. Theschedule of contests, rules for participation, methods for earningletters and all other criteria dealing with District programs areunder the jurisdiction of the District administration.