Phase III Payroll Conversion
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Transcript of Phase III Payroll Conversion
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FORTUNE GROUP
ANUJ AGRAWALNADIA BUDIMANAGNES GREAVESRISHIT PATEL
QI ZHAO
Phase IIIPayroll
ConversionExcellenceIn Results
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Agenda
Risk Breakdown Structure (RBS)Risk ProfileRisk Severity MatrixRisk Response MatrixProject Audit and ClosureConclusion
ExcellenceIn Results
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Risk Breakdown Structure
ExcellenceIn Results
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Risk ProfileExcellenceIn Results
Complexity & Interfaces Some processes that are performed in ADP are not logically possible in
PeopleSoft. (e.g. paying bonus to a potential employee)
Performance & Reliability Inaccurate paycheck information caused by changes in employee’s job
data during payroll calculation
Data Requirements Availability of required data in timely manner from ADP
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Risk ProfileExcellenceIn Results
Resources & Prioritization Unavailability of the support person from L&W
Estimating Unforeseen events that could delay that overall project’s schedule
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Risk Severity MatrixExcellenceIn Results
Estimating
Complexity Performance & reliability
Data requirements
Resources & prioritization
5
4
3
2
1
1 2 3 4 5Impact
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Risk Response Matrix
ExcellenceIn Results
Risk Event Response Contingency Plan
Trigger Who Is Responsible
Complexity & Interface
Accept Work around the system
Special case transactions need to be processed
Agnes
Performance & reliability
Reduced Restrict HR access
Changes in employee’s job data
Rishit
Data requirements
Accept Find an expert to interpret data
Delay in data submission
Anuj
Resources & prioritization
Transfer Backup person & escalate to management
Response not received within 48 hours
Nadia
Estimating Accept Adjust schedule
Unforeseen events Alex
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Barriers To PeopleSoft Project’s
SuccessExcellenceIn Results
Activity Barrier Incidence (%)
Planning (20%)Incomplete information 10%
Changes 10%
Scheduling (30%)Delay in schedule 20%
Tight schedule 10%
Organizing (30%)Top management interference 20%
Lack of accountability 10%
Staffing (20%)Project member turnover 15%
Inadequate personnel 5%
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Project Closure ChecklistExcellence
In Results
ProjectPayroll Conversion to
PeopleSoftCustomer
Latham and WatkinsProject Manager Agnes Greaves
Completion Date May 29, 2009
Activity Due DatePerson
ResponsibleNotes
1. Balance Updates 6/30/09 Qi ZhaoEnsure that all balances are carried over from ADP
2. Parallel run in ADP and PS 6/12/09 L&WDo a random check to compare the results
3. Build reports (queries) 6/5/09 Rishit
4. Retro Pay Process 6/22/09 Anuj Train at least 2 payroll processors
5. Process, send, and validate ADP quarterly file
6/24/09 Agnes
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ExcellenceIn Results
Activity Due DatePerson
ResponsibleNotes
6. Quarter End Processing 6/24/09 Agnes
7. Create (in PS) the W-2 format file database
6/30/09 Anuj
8. State of California requirements 6/5/09 Qi Zhao
9. Termination Check - Visibility of termination check
6/26/09 RishitEnsure that involuntary-termed employees do not have access to view paycheck through self-service
10. Payroll Reports 6/5/09 Rishit
11. Document L&W acceptance 6/30/09 Nadia
12. Final Report and lessons learned meeting
7/6/09 Agnes
Project Closure Checklist (cont’d)
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ExcellenceIn Results
Activity Due DatePerson
ResponsibleNotes
13. Lessons learned documentation 7/10/09 Nadia
14. Evaluation of
Consultants 7/10/09 Eric
Project members 7/10/09 Matthew
Project Closure Checklist (cont’d)
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ConclusionExcellenceIn Results
Lessons LearnedPerformance Evaluation
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QuestionsExcellenceIn Results