PH DEPT GOS

1

GOVERNMENT OF TAMIL NADU

Abstract

Establishment – Public Health Provincialised Health Supervisors Counting of service

rendered in Panchayat Union for advancement to Selection Grade/Special Grade I

absorbed category of Multi-purpose Health Supervisor – Orders Issued.-

_______________________________________________________________________

HEALTH AND FAMILY WELFARE DEPARTMENT

G.O.Ms.No.44 Dated: 13.01.1993

i) G.O.Ms.No.1936 Health dated : 29.09.82

ii) G.O.Ms.No.1372 Health dated : 16.07.87

iii) G.O.Ms.No.1537 Health dated : 20.08.87

iv) G.O.Ms.No.2152 Health dated : 04.11.88

Read also:-

i) From the Tamilnadu Provincialised Health Supervisors

Association letter dt:14.07.92.

ii) From the Director of Public Health and Preventive Medicine

Lr.No.83296/MPI/84-S2-90 dt:08.09.92.

Order :-

In the Government Order 1st read above, It has been ordered for the

implementation of the Multipurpose Health Workers Scheme as recommended by the

Government of India in this State. The concept of the scheme of Multipurpose Health

Workers is that one pair of Male and Female Health Workers will carry out all the health

activities including Family Welfare in the Health Sub Centres of rural area covering a

population of 3000 in hill areas and 5000 in plain area as against the unipurpose health

workers not attending to certain health functions only for a larger population of 10,000 to

20,000 under various vertical health programmes.

2. The entire Multipurpose Health Workers Scheme consists of the following

Staff.

I. The entire Multipurpose Health Workers (Male) absorbing the following categories

a) Basic Health Workers

b) Vaccinators

c) Cholera Workers

II. The Multipurpose Health Workers (Female) absorbing the following Staff:

a) Auxiliary Nurse Midwives and Maternity Assistants working under Government

Public Health Side.

b) Auxiliary Nurse Midwives and Maternity Assistants working under the

Panchayat Union

2

III. Multipurpose Health Supervisors (Male)

“A” Group

i) Health Inspectors )(

ii) Basic Health Inspectors )( Ordinary and Selection Grade

(qualified)

“B” Group

i) Health Assistants in Kanniya kumari District and )( Ordinary and

Senkottai Taluk (Government Side) selection Grade

ii) Cholera Supervisors (Government Side) )( Ordinary and

iii) Health Assistants in Panchayat Unions selection Grade

“C” Group

Basic Health Inspectors (Unqualified)

IV. Multipurpose Health Supervisors (Female )

Drawn from the Lady Health Visitors working under the Government in

Public Health Side.

3. The Tamil Nadu Provincialised Health Supervisors Association has represented that

the past service put in the Panchayat Union in the category of Health Assistants may

be counted for advancement to Selection/Special Grade in the absorbed category of

Multipurpose Health Supervisor. The request of the said Association was considered

in consultation with the Director of Public Health and Preventive Medicine. The

Government after careful examination accept the request of the Association. They

accordingly direct that the regular services put in by the Health Assistants in

Panchayat Union, who were absorbed as Multipurpose Health Supervisors be counted

for advancement to selection grade/special grade in the absorbed category of

Multipurpose Health Supervisor.

4.This order issues with the concurrence of finance department vide its.

U.Cno.110170/PC/92 dt:22.12.92.

(By Order of the Governor)

K. INBASAGARAN

SECRETARY TO GOVERNOR

To

The Director of Public Health and Preventive Medicine, Chennai-6.

The Accountant General, Chennai-18.

The Accountant General (Audit, Chennai-35) (By name)

Copy to:-

The Finance Department, Chennai-9.

SF/SCs/

/Forwarded By Order/

Section Officer

Note: Based on the G.O.44, G.O.123 Received. The G.O. has not been published so far is

published now because of the opinion of the members.

3


Abstract

Establishment – Tamil Nadu Public Health Subordinate Services- Awarding of selection

grade /Special grade to Health Supervisors absorbed from the category of Panchayat

Union Health Assistants through Tamil Nadu Public Service Commission on par with

the absorbed Panchayat Union Health Assistants – Orders Issued

_______________________________________________________________________


G.O.Ms.No.123 Dated: 20.03.1998

1. G.O.Ms.No.44 Health dated 13.01.1993

2. Government letter No.28742/N2/95-3 Health dt:20.2.96.

3. From the Director of Public Health and Preventive Medicine,

Letter No.123951 MP1/96-97 dt:2.12.96.

4. From the DPH & PM Letter No.123951/MP1/96-S1 dt:13.10.97.

&&&&&

Order:

The Government have directed in the G.O first read above that the regular

services put in by the Health Assistants in Panchayat Union who were subsequently

absorbed as Multi-purpose Health Supervisor be counted for advancement of selection

grade/special grade in the absorbed category Multi-pupose Heath Supervisors. The

Director of Public Health and Preventive Medicine has been directed in Government

Letter Second read above, that the pay of the Panchayat Union Health Assistants

including Health Assistants in Government side whether ordinary grade or in selection

grade on absorption as Multi-purpose Health Supervisor be fixed at appropriate stage on

ordinary grade/selection grade scale of pay for the post of Multi-purpose Health

Supervisors as instructed in para 4 (1) and (vii) of the G.O. Ms.No.1936 Health

dated:29.09.1982.

The Director of Public Health and Preventive Medicine in his letter third read

above has reported that the Tamil Nadu Health Inspector Association has represented that

their past services rendered in Panchayat Union in the category of Health Assistants prior

to their appointment through Tamil Nadu Public Service Commission be counted for

awarding selection grade/special grade in the category of Multi-purpose Health

Supervisors (Health Inspector), recruited through Tamil Nadu Public Health Service

Commission. He has therefore recommended the issue.

The Government after careful examination accept the proposal of the Director of

Public Health and Preventive Medicine and direct that the regular services rendered by

the Health Assistants in Panchayat Union who were recruited through Tamilnadu Public

Service Commission as Health Inspectors be counted for awarding selection grade/special

grade to avoid pay anamoly as had been done in respect of Panchayat Union Health

Assistants absorbed as Multi-purpose Health Supervisors into Multi-purpose Health

worker Scheme.

4

The order issues with the concurrence of Finance Department vide its

U.O.No.13404/98-1 dt:3.3.98.


N. SUNDARADEVAN,

SECRETARY TO GOVERNMENT.

To



The Accountant General (Audit, Chennai-35) (By name)

Copy to:-

The Finance Department, Chennai-9.

The Personnel and Administrative forms Department, Chennai-9.

The General Secretary, Tamil Nadu Health Inspectors Association,

No.5, Thiruveethian Street, Chennai-86.


Section Officer

5


Abstract

Official Committee – Fixation of Pay – Fixation of pay on promotion to a higher post

carrying lower scale of pay than that of the special Grade scale of pay of the lower post –

Mode of fixation of pay – Recommendation of the Committee – Orders Issued

_______________________________________________________________________

FINANCE (PAY CELL) DEPARTMENT

G.O.Ms.No.590 Dated 1st August 1992

Aadi 17,

Thiruvalluvar Andu, 2023

READ

1. G.O.Ms.No.666, Finance (PC) Department dated 27.6.89

2. G.O.Ms.No.451 P & AR dated :31.10.90.

3. G.O.Ms.No.293 P & AR dated :12.8.91.

&&&&&

Order:

Representation have been received from certain employees holding the special

Grade of a post, promoted to a higher post happen to have their pay fixed in the lower

scale (of the promotion post) and also to draw lesser rate of increment in the promotion

post. They have, therefore requested rectification of this anomaly by issuing suitable

remedial orders. These representations were referred to the official committee

constituted in the Government orders second and third read above.

2.The Committee has examined these representations in detail and considered that

an employee on promotion should not be allowed to suffer loss by way of getting lesser

rate of increment or to have his pay fixed in the lower pay scales than what he drew in the

special grade of the lower post. The committee has therefore, recommended that an

employee holding the Special Grade of a post on promotion to a higher post carrying

lower scale of pay than that of the Special Grade scale of pay of the lower post may

either be allowed to have his pay fixed under Fundamental Rules taking into account the

presumptive pay admissible in the Selection Grade scale on the date of promotion OR he

may be allowed to continue to draw his pay in the Special Grade scale of pay of the lower

post with due increment benefits on promotion at the option of the individual employee.

3. The Government have examined the above recommendation of the Committee

and decided to accept it. They accordingly direct that an employee holding the Special

Grade of a lower post, when promoted to a higher post, which carries a lower scale of pay

than that of the Special Grade Scale of pay of the lower post , be allowed to have his pay

fixed in the scale of pay of the promotion post as per Fundamental Rules taking into

account the presumptive post admissible in the Selection Grade scale of pay of the lower

post on the date of promotion OR shall be allowed to continue to draw his pay in the

Special Grade Scale of pay of the lower post as personal to him and one increment

benefit in the fixation of pay in Special Grade Scale of pay of the lower post be granted to

6

him on the date of his promotion. Employees shall exercise their option within a period

of one month from the date of promotion.

4. An illustration is given in the Annexure to those orders.

5. Those orders shall take national effect from the 1st June 1988 for the purpose

of fixation of pay with monetary benefit from 1st April 1992.

6. Necessary amendments to Fundamental Rules will be issued separately.

(By order of the Governor)

N. Narayanan,

Secretary to Government.

//True copy//

Annexure

ILLUSTRATION

An Assistant Professor of Radiological Physics holding the Special Grade post on

the scale of pay of Rs.3000-4500 has been promoted to the post of Professor of

Radiological Physics, the scale of pay of which is Rs.2500-4200 which is lower than the

scale of pay of the Special Grade Assistant Professor of Radiological Physics. His pay on

promotion shall therefore be fixed in the scale of pay of the post of Professor (Rs.2500-

4200) as per Fundamental Rules taking into account his presumptive pay admissible to

him in the Selection Grade scale of pay of Assistant Professor on the date of promotion

OR one increment may be granted him in the scale of pay of Rs.3000-4500 (Special

Grade Assistant Professor) and allowed to continue in the same scale of pay of Rs.3000-

4500 as personal to him at the option of the individual.

7


Abstract

Establishment – Tamil Nadu Pubic Health Subordinate Service – Awarding of Selection

Grade /Special Grade to Health Supervisors absorbed from the category of Health

Assistants worked under Municipalities/Town Panchayat and Government side through

Tamil Nadu Public Service Commission on par with absorbed Panchayat union Health

Assistants – Orders Issued.

_______________________________________________________________________

HEALTH AND FAMIL WELFARE DEPARTMENT

G.O.Ms.No.213 Dated the 30th June 2000

Read:

1. G.O.Ms.No.123, Health and Family Welfare Dept., dt:20.3.1998

2. Government Letter No.31678/N-2/99-4 dt:29.2.00.

Read also.


Lr.No.123951/MP.1/96/S1 dated: 12.4.99.


Lr.No.123951/MP.1/96/S1 dated: 19.5.99.

& & & &

ORDER:

The Government in the Government Order first read above directed that the

regular services rendered by the Health Assistants in Panchayat Union, who were

subsequently recruited as Health Inspectors through Tamil Nadu Public Service

Commission be counted for awarding Selection Grade / Special Grade in the post of

Health Inspectors. To avoid pay anomaly the Government in the letter second read above

clarified that fixation of pay shall take effect notionally from 4.11.88 and monetary

benefit with effect from 1.4.92.

2. The Director of Public Health and Preventive Medicine in hi letter third and

fourth read above has recommended to consider the regular services rendered by Health

Assistants worked under Municipalities/Town Panchayats and Governments side and

who were subsequently recruited as Health Inspectors through Tamil Nadu Public

Service Commission be counted for awarding selection Grade/special Grade in the post

of Health Inspector.

3. The Government after careful examination accept the proposal of the Director

of Public Health and Preventive Medicine and direct that the regular services rendered by

the Health Assistants worked under Municipalities/Town Panchayats and Government

side and who were subsequently recruited as Health Inspectors through Tamil Nadu

Public Service Commission be counted for awarding Selection Grade/Special Grade in

the post of Health Inspector. The fixation of pay to the above categories shall be done be

clarified in the Government letter second second read above.

8

The order issues with the concurrence of Finance Department vide its

U.O.No.48726/PC/2000dt:25.6.2000.


L.K. TRIPATHY


To



The Accountant General (Audit, Chennai-35)

Copy to:-

The Finance Department, Secretariat, Chennai-9.

The Personnel and Administrative forms Department, Chennai-9.

The General Secretary, Tamil Nadu Health Inspectors Association,

No.5, Thiruveethian Street, Chennai-86.


Section Officer

9

Letter No.26846/PC/94-1 Finance (Pay Cell) Department

Fort St. George,

Madras 600 009.

Dated: 20.06.1994.

From

Thiru.S.K. Sampath Kumar B.A., B.L.,

Additional Secretary to Government.

To

The Director of Public Health and Preventive

Medicine,

259, Anna Salai, Chennai-6.

Sir,

Sub: Fixation of pay – Special Grade Multipurpose Health Assistant on

promotion as Multipurpose Health Supervisor – Fixation – Reg.

Ref: 1. Finance (Pay Cell) Department letter No. 81524/PC/93-1

Dt:21.9.93.

2. From the Director of Public Health and Preventive Medicine D.O.

Letter No.21095/MP2/S2/94 dated:25.3.94.

3. Tamil Nadu Sanitary Inspectors Trained Multipurpose Health

Assistant Association representation dated 10.02.94 and 5.5.94.

4. Tamil Nadu Government Officials Union representation dt:15.3.94.

&&&&&

I am to invite your attention to the references cited.

2. The Hon’ble Tribunal in O.A No.3166 of 1992 while rejecting the applicants’

plea to fix the pay in the Selection Grade of the post of Multipurpose Health Supervisor,

has observed as follows:-

Prima facie, if the several categories were merged and there was no upgrading or

promotion as such it would be reasonable that the service in the category as they were

before merged should be taken as equipment to the service in the merged category and

the Selection and Special Grades as for the merged categories should be available to

them. That the categories, Basic Health Worker/Vaccinator/Special cholera workers

were on different scales of pay for which no special grade was provided would not be

relevant, because the merger and the scales of pay of the Multipurpose Health worker

have taken effect from 4.11.1988 and the relating to fixation states that in respect of

appointments or promotions made before 28.6.1989, the pay in the pre-revised scales will

be fixed and thereafter pay fixed in the revised scales. On this point specific orders of the

Government are necessary. The second respondent should therefore address the

Government and obtain clear orders.

10

3. The Government have examined the proposal contained in your D.O. letter

second cited in the light of the observations of the Tamil Nadu Administrative Tribunal.

As you have already issued necessary instructions to award Special Grade to the

Multipurpose Health Assistants who have completed 20 years of service including the

service rendered in the unipurpose categories of Basic Health worker/Vaccinator/Special

Cholera worker from 4.11.1998, the date from which the scheme come into effect (vide

your office letter No.R.No.135288/ MP-II/87-S2 dt:2.3.88 ) no further instruction is

necessary in this regard.

4.In respect of fixation of pay of Special Grade Multipurpose Health Assistants

promoted to the post of Multipurpose Health Supervisor prior to 27.6.89 and already

submitted their option in time, to come over the revised pay scales of pay rules 1989 on

their date of promotion, their pay shall be fixed as the orders issued in Government letter

No.104282/PC-1/86-3 dated:18.12.86 in the old selection grade scale of Multipurpose

Health Supervisor first/and then they will be allowed fixation of the revised scale of

Selection Grade of Multipurpose Health Supervisor as per Tamil Nadu Revised Scales of

Pay Rules 1989 with reference to pre-revised Selection Grade Scale of Multipurpose

Health Supervisor. Accordingly, the case referred to in your D.O letter second cited shall

be regulated as above.

5. In respect of all other Multipurpose Health Assistants promoted after 27.6.89

to the post of Multipurpose Health Supervisor, their pay shall be fixed under FR 22B as

the Special Grade of Multipurpose Health Assistants (Rs.1320-2040) is lower than that

of the ordinary grade scale of pay of Multipurpose Health Supervisor Rs.1350-2200.

6. Therefore, I am to request you to issue suitable instruction to your subordinate

officers to regulate the pay in such cases and also to inform the audit accordingly.

Yours faithfully,

(P.GANAPATHIAPPAN)

for Additional Secretary to Government

11


FINANCE (PAY CELL-I ) DEPARTMENT

Letter No.104282/PC-1/86-3 dated :18th December ’86.

From

Tmt. MALATHI I.A.S

Officer on Special Duty

To

All Head of Departments.

All Departments of Secretariat

All District Collectors

The Accountant General-I , Madras-18

The Accountant General-II , Mad Madras-35

The Accountant General-(C.A.B) Madras -9

The Pay and Accounts Officer (North) Madras-79.

The Pay and Accounts Officer (South) Madras-35.

The Pay and Accounts Officer (East) Madras-5.

The Sub-Pay and Accounts Officer, Madras-9.

All Treasury Officers.

Sir,

Sub: Selection Grade/Special Grade –Government servants promoted to higher

post on lesser pay scale – Recommendation of Third Pay Commission –

Orders –Further Clarification –Issued.

Ref: 1.G.O.Ms.No.559/Finance dated :13.8.81

2. From the Tamil Nadu Rural Development Extension Officers’

Association representation dated:26.8.86.

3.From the Tamil Nadu Assistant Agricultural Officers Union Vellore,

representation dated: 23.8.86.

4.From the Tamil Nadu Radiological Assistants Association on Madras-3

representation dated 12.9.86.

In the G.O first cited, orders have been issued regarding the fixation of pay of an

employee in Selection Grade who is promoted to a higher post, the ordinary Grade scale

of which is lower than the Selection Grade of lower category. According to these orders,

such Government servant may straightaway be taken to the Selection Grade of the higher

post and the pay of such Government servant shall first be fixed in the ordinary grade of

the higher post, based on the pay he would have drawn in the Ordinary Grade of the

lower post on the date of promotion and his pay again fixed in the Selection Grade scale

of pay of the higher post under ruling 35 under FR-2.

2. A doubt has been raised as to whether the above order is applicable to the

persons promoted after the implementation of Fourth Pay Commission scales and as to

the application to the promotees from Special Grade. I am directed to clarify that the

orders issued in the G.O. first cited shall apply in the Fourth Pay Commission scales also.

12

Further, when an employee in a special grade of a post is promoted to a higher post, the

ordinary grade pay scale of which is lesser than the pay scale of the Special Grade of the

lower post, but its Selection Grade scale of pay is identical with that of the Special Grade

of the lower post, the employee may be straightaway placed in the Selection Grade of

such higher post, his pay fixed in the Selection Grade of the higher post at the stage after

adding one notional increment to the pay drawn in the Special Grade of the lower post.

The next increment shall be allowed on completion of require qualifying service of one

year with effect from the date of fixation of pay.

3. I am directed to clarify further, that if a senior happens to remain in the

ordinary grade of the higher post which his junior happens to be placed in the Selection

Grade of the higher post by virtue of his promotion after moving to the special grade of

the lower post, such senior shall also be moved to Selection Grade of the higher post

from the date on which has junior is placed in the Selection Grade provided on senior and

junior belonged to the same feeder Category in the lower post. An illustration is given

in the Annexure.

Yours faithfully,

Sd\-

For Officer on Special Duty

Copy to

Personnel and Administrative Reforms (FR-I) Department., Madras-9.

13

ANNEXURE

ILLUSTRATION

‘R’ a special Grade Radiographer drawing a pay of Rs.1670/-in the pay scale of

Rs.1160-50-1460-70-1950 is promoted as Chief X-Ray Technician on the pay scale of

Rs.1045-45-1445-65-1775. He shall be appointed as Selection Grade Chief X-Ray

Technician in the scale of pay of Rs.1160-50-1460-70-1950 and his pay shall be fixed in

the higher post as below

Radiographer Promotion post Chief X-Ray Technician

Rs. Rs.

780-1385 1045-1775

(Ordinary Grade) (Ordinary Grade)

1045-1775 1160-1950

(Selection Grade) (Selection Grade)

1160—1950

(Special Grade)

Pay as Special Grade Radiographer at the time of

promotion as Chief X-Ray Technician … Rs.1670

ADD one Notional Increment Rs. 70

------------

Pay to be fixed in the selection Grade scale of

Chief X-Ray Technician Rs.1740

The next increment in the higher post will be on completion of the required

qualifying service of one year with effect from the data of fixation of the above pay.

//True Copy//

Section Officer

14

GOVERNMENT OF TAMILNADU

PERSONNEL AND ADMINISTRATIVE

REFORMS (S) DEPARTMENT

Letter No.168/98 Secretariat, Chennai-9.

Dated: 28.09.1999.

From

Tmt. Sheela Balakrishnan I.A.S.,


Chennai-9.

To

All Secretaries to Government

All Departments of secretariat

All Heads of Departments.

Sir,

Sub: Public Services – Advancement to Selection Grade/ Special Grade

Counting the services rendered in lower post to award Selection Grade

in the next higher post – Clarifications-Issued.

Ref: 1. G.O.Ms.No.68 P &AR (M) Department. Dated 23.1.86.

2.G.O.Ms.No.210 P &AR (S) Department. Dated 11.3.876.

3. G.O.Ms.No.375 P &AR (M) Department. Dated 23.1.86.

4. Govt. Lr.No.32/S/96-1 P & AR (S) Department., dated:26.9.97

&&&&&

In the Government Order second cited, orders have been issued to the effect that

the services rendered in the Selection Grade of the lower post shall be counted for

awarding Selection Grade in the promoted post provided that the Selection Grade scale of

the lower post is identical to that of the ordinary grade of the higher post and that the

concession will be allowed only at the first level promotion.

2) In the Government Order third cited, orders have been issued that the services

rendered in the special Temporary post shall be counted for the award of Selection

Grade in the next higher post and this concession shall be allowed only at the first level

promotion (as in the case of Selection Grade)

3) In the Government letter 4th cited, orders were issued that the services rendered

in the Selection Grade/Special Grade including erstwhile Special Temporary post in the

pre-revised scale of pay of the lower post shall be counted for awarding selection grade in

the higher post provided that the scale of pay of Selection Grade /Special Grade/Special

Temporary post of the lower post are identical or higher than the ordinary grade of the

higher post. The request to extend these orders to second level promotion posts also was

referred to the One Man Commission (1998).

15

4.The One Man Commission has observed that at the time of issue of orders many

employees could no avail the benefit as it was confined to first level promotion only. The

Commission has therefore, recommended that the benefit of orders in references(2) (3)

and (4) cited, counting the services rendered in the Selection Grade of the lower post for

awarding the Selection Grade in the promotion post be extended to all employees

irrespective of whether they are in the first level promotion or not but limited to only

once in service period.

5. The Government have carefully examined the matter in the light of the

recommendation of the One Man Commission and have decided to accept it.

Accordingly, I am directed to state that orders issued in references(2) to(4) cited above in

regard to the concession of counting the services rendered by employee in the Selection

Grade/Special Grade/ Special Temporary post of the loser post having identical or higher

scales for the purpose of awarding Selection Grade in the promotion post be extended to

all employees irrespective of whether it is first level promotion or not, but limited to only

once in the service period

6. These Orders will take effect from 1st Septembr,1998.

Yours faithfully,

Sd\-

For Secretary to Government.

16

Urgent/For Personal Attention:

R.No.72375/MP2/2002/S1/ O/o of the Director of Public Health

and Preventive Medicine, Chennai-6.

Dated :27.11.2003

Sub: Establishment-Awarding of selection grade in the post of Block Health

Supervisor – certain instructions – Issued

*******

It is observed by this Directorate that in certain districts, the selection grade has

been awarded in the post of Block Health Supervisor taking into account the services

rendered by the individual concerned in the lower post.

In this regard, all the Deputy Directors of Health Services are informed that

Government has been addressed for certain clarification in this regard and the same is

awaited. On receipt of clarification from Government, instructions will be issued from

this office to proceed further.

The Deputy Director of Health Services are therefore requested to issue

cancellation orders if selection grade in the post of Block Health Supervisor has already

been awarded to any of the individual working under their control.

This instruction should be strictly followed. Any deviation will be viewed

seriously.

D.N. Mohan

For Director of Public Health and

Preventive Medicine, Chennai-6.

To

All the Deputy Director of Health Services

Audit Party V (10 copies)

Spare-5

//True Copy Forwarded By Order //

Superintendent

17


FINANCE (PAY CELL ) DEPARTMENT

Letter No.6926/PC/99-1 dated :5-3-1999

From

Thiru.L.S. Ranjan, B.Sc.,

Joint Secretary to Government

To

The Director of Public Health and

Preventive Medicine,

259, Anna Salai, Chennai-6.

Sir,

Sub: Sector Health Nurse – Special Grade scale of pay – Clarification –Reg.

Ref: 1.G.O.Ms.No.91, Finance Department dated :26.2.97.

2. Your Lr.no. R.No.30707/MP-3/96/S1 dated: 27.6.97 and 18.1.99.

******

In the G.O.cited, orders were issued to cancel the orders issued in G.O

Ms.No.1057 , Finance Department, dated 25.9.89 i.e. the scale of pay for the post of

Sector Health Nurse was retained as Rs.1400-2600. In the reference second cited, it is

stated that the post of Public Health Nurse with the scale of pay of Rs.1820-3200 is not

considered as second level promotion post of Sector Health Nurse and hence the

restrictive provision for awarding Special Grade does not arise in this case and requested

the Government to issue suitable instruction in this regard.

2. I am to clarify that consequent on the orders issued in the reference first cited,

Sector Health Nurses are eligible for Selection Grade and Special Grade scales of pay as

per Annexure-I to G.O.Ms.No.304, Finance (PC) Department, dated 28.3.90 and also

schedule –II to G.O.Ms.No.162 Finance (PC) Department, dated 13.4.98 subject to the

conditions laid down in this said G.Os. Hence no separate instructions need be issued in

this.

Yours faithfully,

(P. DHANASEKARAN)

For Joint Secretary to Government

18

R.No.219190/VC.I/97/C3 O/o of the Director of Public Health


Dated :16.07.1998

Sub: Public Health – National Malaria Eradication Programme – Mazdoors and

laboratory boys etc. bringing into time scale of pay – retrospective effect

from 1.7.66 – Modification orders –Issued.

Ref: 1. G.O.Ms.No.406, Health and Family Welfare Department dated:09.10.97.

2. This office R.D is No.125649/VC.I/90/C3 dated: 29.11.97

3. This office letter R.No.219190/VC.I/97/C3/dated :13.05.98.

&&&&

In modification of this office reference second cited, the following instructions are

issued for strict adherence.

In para 3 of the G.O.Ms.No.496 Health and Family Welfare Department,

date.9.10.97 Government have issued orders for retrospective regularization with effect

from 1.7.66 to the 258 Mazdoors and 15 Laboratory-boys who were brought into time

scale of pay as per G.O.Ms.No.2656, Health dated.23.10.73. Also Government have

ordered that the individuals (273) may be accorded monetory benefit only from 29.7.87

and they should not be paid any pay for the period from 1.7.66 to 28.7.87.

Accordingly the officers noted in the address entry are directed to take necessary

action to regularize the services of 258 Mazdoors and 15 Laboratory boys(list enclosed)

who were brought into time scale of pay, as per G.O.Ms.No.2656, Health dated:23.10.73

communicated in this office Proceedings R.Dis.No.45204/Mal.III/73-C1 dated.23.11.73,

retrospectively with effect from the date of their appointment (i.e)on or before 1.7.66 as

the case may be . Their pay should be regulated as follows:-

Period Scale of Pay

1. From 1.7.66 - Rs.50-1-60

2. From 2.10.70 - Rs.130-3-160-4-180-5-195

3. From 1.4.78 - Rs.250-5-330-10-400

4. From 1.10.84 - Rs.475-10-555-15-6-15-20-775

After regulation of pay as above, the individuals should be given monetary benefit

only from 29.7.87 and any pay arrears should not be paid to them for the period from

1.7.66 to 28.7.87 at any cost. An undertaking may be obtained from the individuals that

“the excess payment that may be found to have been made as a result of incorrect fixation

of pay or any excess payment detected at a later date will be refunded by them to the

Government.”.

If any lapses found in this regard necessary action shall be taken against the

officials concerned.

19

The retrospective regularization of services of the individuals should be done only

after careful verification of the relevant records and service register of the individuals.

Necessary entries should be made in the Service Register of the individuals,

regarding their retrospective regularization.

In addition to the above the officers are informed that there should not be any

retrospective regularization of contingent establishment was abolished on that date.

Receipt of this reference should be acknowledged by return of post.

N.C. APPAVOO

Director of Public Health and Preventive

Medicine, Chennai-6. (Malaria and Filaria)

To

All Deputy Directors of Health Services

All Filaria Officers, National Filaria Control Units

All the Senior Entomologists, Zonal Entomological Teams

The Chief Water Analyst, Water Analysis Laboratory, Guindy, Chennai-32.

The Government Analyst, Food Analysis Laboratory, Guindy, Chennai-32.

The Public Analyst, Food Analysis Laboratory, Coimbatore, Madurai, Tirunelveli

Salem and Thanjavur.

Joint Director of Public Health and Preventive Medicine, IVCS, Hosur.

Copy to E3,E4 sections.

// True Copy Forwarded By Order//

Superintendent.

20


Abstract

Public Health and Preventive Medicine – Multipurpose Health Worker Scheme – Re-

organization of male component - Orders

_______________________________________________________________________


G.O.Ms.No.593 Dated: 11.9.95

1. G.O.Ms.No.1936 Health & Family Welfare dated 29.9.82.




Letter No.128985/MP.II/S2/94 dt:2.9.94, 24.12.94, 30.1.95 and 24.2.95.

&&&&&

Order:

In the G.O first read above, various categories of unipurpose Health Workers

were ordered to be absorbed as Multi-purpose Health Assistants and Multi-purpose

Health Supervisors for implementation of the Multi-purpose Health Workers Scheme.

But due to Writ Petitions/Writ Appeals filed by various service associations the above

order could not be implemented. The actual implementation of the G.O. came into effect

on 4.11.88 on the crucial date of 4.11.88, the cadre strength of the Multi-purpose Health

Supervisors and Multi-purpose Health Assistants were 2486 and 4561 respectively. As

per the Government of India norm, a Multi-purpose Health Supervisors will supervise

the work of six Multipurpose Health Assistants. When the cadre strength of Multi-

purpose Health Supervisor is taken into account with reference to the above Government

of India norm, it exceeds the required strength. With a view to stabilizing the cadre

strength of Multi-purpose Health Supervisor with reference to the Government of India

norm, it was decided not to fill up the attrition vacancies. As a result, persons in the

category of Multi-purpose Health Assistants could not get promotion even after crossing

50 years of age/rendering 20 years of service. Hence the Tamil Nadu Basic Health

Workers Association has represented that they may be promoted as Multipurpose Health

Supervisor on completion of 50 years of age. The Tamil Nadu Health Inspectors’

Association has represented that the post of Multi-purpose Health Supervisor may be re-

designated as Health Inspector as the designation of Multi-purpose Health Supervisors

does not enable easy identity in the field. Some other Association have also represented

to look into their grievances. They have also given an undertaking to the effect that they

would do any work that would be assigned to them by the Government. All the

Association of male health worker have signed the new job chart prescribed by the

Director of Public Health and Preventive Medicine.

2. The Government have examined the matter in consultation with the Director of

Public Health and Preventive Medicine. Considering the present work load of male line

as inadequate compared to the female line under the Multi-purpose Health Worker

Scheme, a thorough overhaul of the male line was considered necessary. It has been

decided to have one Multi-purpose Health Supervisor per Primary Health Centre and one

Multi-purpose Health Assistants per 10,000 population (only in problem areas, one

21

Multi-purpose Health Assistant for 5,000 population) with revised job chart besides re-

designation of these posts of Multi-purpose Health Supervisors and Multi-purpose

Health Assistant as Health Inspector Grade-I and Health Inspector II respectively. It was

also decided to prescribe 20 years of service as criterion for promotion instead of age

criterion. Further at the time of absorption of the persons in the categories of Basic

Health Workers, Vaccinators and Cholera Workers as Multi-purpose Health Assistants

under the Multi-purpose Health Worker Scheme no pre-condition regarding the

possession of Sanitary Inspectors course Certificate was prescribed. Prior to their

absorption, they were fully qualified to hold the posts they were holding. In order to

protect the service rights of the absorbed Multi-purpose Health Assistants it has also

been decided to introduce necessary saving clause in the adhoc rules for the post of

Multi-purpose Health Assistant.

4. Accordingly the Government pass the following orders:-

i) One Multi-purpose Health Assistant be posted to every 10,000 population and in

problem areas, to every 5000 population (to be identified by Director of Public

Health and Preventive Medicine) and one Multi-purpose Health Supervisor be

posted in each Primary Health Centre.

ii) As per the above norms, the requirement in the categories of Multi-purpose Health

Supervisor and Multi-purpose Health Assistant will be 1417 and 4342 respectively.

The excess staff in the category of Multi-purpose Health Supervisor (i.e. 963) shall

be allowed to continue till they retire from service. No further recruitment in the

male line shall be made till the actual requirement of Multipurpose Health

Assistants is arrived at by the DPH & PM.

iii) The revised job chart appended to this order as agreed to by all Associations be

adopted. In the case of members of the Tamil Nadu Panchayat Union Health

Supervisor Association who have refused to accept the revised job chart because of

non-finalisation of their seniority, the Multi-purpose Health Supervisor attached to

the Primary Health Centre will not supervise them till the seniority in the category

of Multi-purpose Health Supervisor is finalized by the DPH & PM.

iv) The post of Multipurpose Health Supervisor and Multi-purpose Health Assistant be

redesignated as Health Inspector Grade I and Grade II respectively. Amendment to

the adhoc rules will be issued separately.

v) All Multipurpose Health Assistants be promoted as Multipurpose Health Supervisors

as and when they complete 20 years of service by upgrading the post they hold

automatically.

vi) Saving clause be introduced to the adhoc rules for the post of Multi-purpose Health

Assistant to protect the service rights of the absorbed Multi-purpose Health

Assistants. Amendment to adhoc rules will be issued separately.

4. Since long standing grievances of the staff have been resolved in the

Government Order at a considerable cost to the Government and all the concerned

Associations have agreed to the above, the Government expect all the employees evolved

22

by this Government Order to implement the tasks entrusted to them sincerely and whole

heartedly, thereby benefiting the rural population.

5. This order issues with the concurrence of Finance Department vide its

U.O.No.799/JS (IF)95-1 H & FW (SO2) dated 6.9.95.

// By Order of the Governor)

R. Poornalingam

Secretary to Government

True Copy

For DPH & PM

23

R.No.3914/A1/98 Office of the Deputy Director

Health Services, Erode

Dated: 08.12.98

Sub: One Man Commission – recommendations of the One Man Commission

-Grant of one Bonus increment to employees stagnation in a post beyond 30

years – Orders issued.

Ref: G.O.Ms.No.562 Fin. (Pay Cell) Department dt:28.9.1998 communicated in

R.No.64293/E4/S1/98-04 dt:23.10.98 of the Director of PH & PM,

Chennai-6.

A Copy of the Government Order cited is communicated for information and

necessary action.

(Sd.) M. GOPALAKRISHNAN

DEPUTY DIRECTOR OF HEALTH SERVICES

ERODE

Copy of the G.O

Sub: As above

Read : 1. G.O.Ms.No.162 Fin (PC) Department. dt:13.4.1998.

2. G.O.Ms.No.170 Fin (PC) Department dt : 21.4.98

ORDER

Representations have been made by several employees associations before the

One Man Commission constituted in the Government order second read above for

opening an avenue viz., super grade or senior grade for these employees, who have

completed 30 years of service in the same post above the existing special grade. The One

Man Commission among other things has recommended that employees stagnating in a

post beyond 30 years ie. Employees stagnating in special grade beyond 10 years be

granted with one bonus increment with a view to keep the employees vibrant and active

during the fag end of their service.

2.The Government after careful examination the recommendations of the One

Man Commission has decided to accept it. Accordingly, Government directs that

employees stagnating a post beyond 30 years i.e employees stagnating in the special

grade beyond 10 years be granted with one bonus increment as an incentive.

3.These orders shall take effect from 1st September 1998.


Special Secretary to Government

24

:

R.No.88041/MP1/2001/S1 O/o of the Director of Public Health


Dated :10.09.2001

Sub: Public Health – Grant of one Bonus Increment to employees stagnating in a

post beyond 30 year – Certain instructions –Issued –Reg.

Ref: 1.G.O.Ms.No.44 Health dated: 13.1.93.

2.G.O.Ms.No.123 H & FW Department., dated:20.3.98.

3.G.O.Ms.No.213 H&FW dated: 30.6.2000.

4.G.O.Ms.No.562 Fin. (PC) Department dated:28.09.98.

&&&&

In the G.O 4th cited, Government have directed that employees stagnating in post

beyond 30 years i.e. employees stagnating in the Special grade beyond 10 years be

granted with one bonus increment as incentive.

In the G Os 1st , 2

nd and 3

rd cited, the Government have directed that the regular

services rendered by Health Assistants mentioned in the G.Os cited may be counted

for awarding Selection Grade /Special Grade in the post of Health Inspector. As per

the G.O. the Selection Grade / Special grade have been advanced consequent on the

inclusion of previous services.

The Deputy Director of Health Services , Vellore has requested clarification as to

whether the bonus increment can be sanctioned to the Health Assistant in Panchayat

Union who have completed 30 years of services in the same post.

In this connection, all the officers noted in the dispatch entry are informed at

bonus increment may be granted to the Health Inspectors stagnating in the same post

beyond 30 years without any promotion opportunity.

However, the Government have been addressed to clarify as to whether the Health

Inspectors covered under the G.Os cited are eligible for bonus increment after putting

10 years from the Special Grade. On receipt of the orders from the Government, it

will communicated to them.

Until then, the are requested to grant bonus increment as to those employees

stagnating in the same post beyond 30 years. Any deviation in this regard will be

viewed seriously.

The receipt of the circular should be acknowledged by return of post.

P. Krishnamoorthy

DPH & PM

25

Copy of R.No.56599/PHCs V/A2/97 dt:6.7.99 of the DPH & PM

Sub: Tamil Nadu Medical Services-Sanction of increment – Advance

Increment to the Medical Officers of PHCs – certain instructions and

guidelines issued.

The following instructions and guidelines are issued in regard to sanction of

increments and advance increments to the Assistant Surgeons working in the PHCs.

According to TNMS Rules, the Assistant Surgeons of PHCs whose services were

regularized retrospectively may be sanctioned periodical normal increments upto a

maximum of three (except in the case of 2nd

class Language Test) subsequently fourth

and fifth (Annual) increments can be sanctioned only if they pass the Account Test for

Executive Officers and the Tamil nadu Medical Code respectively.

The Assistant Surgeons has to pass the Account Test Executive Officers within a

period of 5 years from the date of orders regularizing his appointment failing which the

increment in the time scale applicable to him shall be stopped without cumulative effect

till he pass the test.

Two advance increment for P.G. Degree qualification in any of the Medical

Subjects.

One advance increment for PG Diploma qualification is DA/DPH.

The Advance Increment can be sanctioned to the Assistant Surgeons who have

already required the PG Degree /PG Diploma is before entering into service on the

minimum of the scale of pay applicable to and those who acquire PG Degree Diploma

after entering into service can be sanctioned above increments in the scale of pay drawn

by them on the date on which they acquire the PG Degree/Diploma.

The advance increments can be sanctioned to the Assistant Surgeons whose

services are temporary (i.e. not selected by the TNPSC and services not regularized.)

The Deputy Director of Health Services are also hereby informed that the above

said advance increments can be sanctioned only after obtaining the written undertaking

from the concerned Assistant Surgeons to the effect “that the amount sanctioned as

advance increments can be recovered in six monthly installments from them, if the stay is

vacated by the High court Chennai.

The receipt of the circular should be acknowledged at once without fail.

K. Ramachandran

For DPH & PM

26


PUBLIC (TELEPHONES-I) DEPARTMENT

Circular No.3833 S/96-1 dated :30.1.96

Sub: Telephone –ceiling on free calls prescribed to the residential telephones of

Government officers – certain clarification –issued –Reg.

Ref: 1. G.O.Ms.No.1578 Public (Tele.I) dated :10.08.86

2. G.O.Ms.No.336 Public (Tele.I) dated :19.04.84

3. Govt. circular No.54661 A/94-1 Public (Tels).I dt:19.01.85.

4. Govt. Circular No.24973/A/85-2 Public (Tels.I) dated:14.6.95.

&&&&

In the G.O.first cited, orders were issued Prescribing ceiling on free calls to the

residential telephones of various categories of officers of State Government.

2. In the G.O.second cited the ceiling on free calls to the office and residential

telephones of the officers have been enhanced as detailed below:

OFFICE TELEPHONES

(i) Direct line Telephones : 5000 free calls

attached to Secretaries/ : Bi-monthly

Additional Secretaries : excluding rental

To Government/Head of : Charges

Departments.

(ii) All other office telephones : 3500 free calls

: Bi-monthly excluding rental charges

RENTAL

RESIDENTIAL TELEPHONES

Category Category

Officer entitled for the facility

Category I

Total Exemption

( No ceiling on free calls)

High Dignitaries/Officials mentioned

In Annexure I of G.O.Ms.No.1578 Public

(Tele.I) dt:18.8.86

Category II

2000(two thousand

Bi-monthly including the

free calls allowed by the

telephones Department.,

Secretaries to Government including

Additional Secretaries to Government and

other officials given in Annexure II of

G.O.Ms.No.1578 Public (Tele.I) dt:18.8.86.

Category III

1000 (one thousand) free

calls bi-monthly including

the free calls allowed by the

Telephones Department.

Certain Heads of Departments/ Gazatted

Personal Assistants/Senior Pas to Ministers

and other official given in Annexure III of

G.O. Ms.No.1578 Public (Tel.I)dt:18.8.86.

Category IV 600 (six hundred free calls

bimonthly including the free

calls allowed by the

Telephones Department

All other offices who are not covered in

Annexure I II and III of G.O.Ms.No.1578

Public (Tels.I) dt:18.8.86.

3. The amount of free calls allowed to the office and residential telephones of the

officers as per the existing tariff rates of Madras Telephones is as follows:

27

OFFICE TELEPHONES

i) Rs.360/- (for 5000 free calls bimonthly excluding rental charges.

ii) Rs.4250/- ( for 3500 free calls bimonthly excluding rental charges.

RESIDENTIAL TELEPHONES

Category I Total exemption

Category II Rs.2150/-bimonthly including the 150 free calls allowed by telephone

Department.

Category III Rs.900/- bimonthly including the 150 free calls allowed by telephones

Department

Category IV Rs.500/- bimonthly including the 150 free calls allowed by telephones

Department

4. In the Government Circular third cited, the Department of Secretariat/Health of

Department /Special/Senior Personal Assistants to Ministers were informed that the ceiling

of 5000free calls (amounting6350/- and 3500 free calls(amounting Rs.4250/-)bimonthly

fixed to the office telephone excludes rental charges only and that all other charges claimed

in the telephone bill viz., call charges, Trunk call charges, phonograms charges etc., should

not exceed the above ceiling limit at any cost.

5. In the Government circular fourth cited the Department /Head of Department

/Special/Senior Personal Assistants to Ministers were informed that the ceiling of

Rs.2150/-(for 2000 free calls )Rs.800/-(for 1000 calls) and Rs.500/-(for 600 free calls)

fixed to the residential telephones category II,III and IV officers mentioned in the G.O

first cited includes the charges for the trunk calls, phonograms, service charges etc., also,

They were therefore advised to restrict the expenditure on residential telephones

including the charges for trunk calls, phonograms, service charges etc., within the ceiling

limit. They were also informed that it view of the enhanced ceiling limit ordered in G.O.

second cited, no waiver would be given for any excess call on residential telephones and

the entire excess call charges would be recovered from the officers concerned.

6. In spite of the above instructions, it is noticed that by mistake some

Departments of Secretariat and Heads f Departments intend to include the rental charges

(i.e Rs.380/-) also in the ceiling limit fixed to the residential telephones of the officers

coming under Categories II and IV while calculating the excess call charges due to be

recovered from them instead of the charges for the free calls allowed by Madras

Telephones. By this wrong calculation the officers of the above categories are deprived

of utilizing the entire free calls allowed to them in the G.O. 2nd

cited. It has therefore

been decided to issue instructions in this regard.

7. The Department of Secretariat and Heads of Departments are therefore

informed that the ceiling on free calls allowed by the Government to the residential

telephones of the Government officers including the charges for free calls allowed by the

Telephone Department to charges for the calls trunk, calls, phonograms and the

proportionate service charges for these items. It does not include the bi monthly rental

charges shift charges, accessories rent and the proportionate service charges for these

items. An illustration as how to calculate the excess call charges to be recovered from

the officers is annexed to this circular for information and guidance.

R.Balakrishnan


28

ANNEXURE

Specimen bill of the residential telephone of an officer coming under category IV

(i.e. 600 free calls bimonthly)

Motored

calls

Credit calls Debit calls Free call

allowed by

Ms Tels.

Net calls Total

(Rs.)

800 150 650 580.00

i) Phonograms 50.00

Ii) Trunk calls 75.00

iii) Accessories Rent 500.00

iv) Shift Charges 600.00

v) Rental Charges 380.00

Total 2185.00

Service Tax at 5% 109.25

I Total (rounded off to

Rs.2294.00)

2294.25

(or)

2294.00

Charges to be borne by the Government

i) Accessories Rent 500.00

ii) Shift charges 600.00

iii) Bimonthly Rent 380.00

iv) Charges for the free calls allowed

(for the officer (ie.) 450 calls (350 x 100x x1.00) 380.00

1860.00

Service in X at 5% 93.00

II. Total 1953.00

Charges to be borne by the Officer

i) Excess call charges (800-600=200x1.00) 200.00

(Meter calls ceiling)

ii) Phonogram 50.00

iii) Trunk cells charges 75.00

Total 325.00

Revised Tax at 5% 16.25

III. Total (rounded off to Rs.341/-) 341.25

Total ( II + III) (1953 + 341) 2294.00

Note :

To work out the excess call charges to be recovered from the officer the amount should

be calculated at the following rates.

From 601 to 1000 calls Rs.1.00 per call

From 1001 to 2000 calls Rs.1.25 per call

From 2001 calls Rs.1.40 per call

R.Balakrishnan


29

Copy of Letter No.65830/Salaries/99-15 dated :17.7.2001 Government of Tamilnadu,

Finance (Salaries) Department

Sub: Amendment to Tamil nadu Financial Code, Valume –II – Revised ceiling of

free calls charges to officers of State Government – Issued.

Ref: 1. G.O.Ms.No.1017, Public (Tele.I) dated: 3.11.95

2. From the CTA Rc.No.72352/99/E1 dt:28.2.00

3. Government Letter No.65830/Salaries/99-7 dt:6.4.00

5. From the Accountant General (A &E) Letter No.DCM/VI12-14/

2001-02/63 dt:5.7.01.

&&&&

The following amendment is issued to Tamil Nadu Financial Code, Volume II

(corrected upto 15th July 1993 )

AMENDMENT NO.4/2001

Appendix-5 Page No.183-184

Sl.No.49(5A)

The existing table in item No.49 (5A) and the text below it upto the paragraph

ending with the words “pending to be recovered from the officers for more than 60 days”

may be deleted and substituted by the following amendment.

Ceiling on expenditure on office telephones:-

(i) Direct line telephones attached to

secretaries/Additional Secretaries to Government

/Head of Department

5000 Free calls bimonthly

excluding rental charges

(ii) All other office telephones 3500 free calls bimonthly

excluding rental charges.

It is also directed that the ratification for excess call charges for office telephones

should be obtained on time and if the ratification proposals are not sent before 3 (three)

subsequent bimonthly bills, the pay and Accounts officers Treasury Officers will stop

payment of further telephone bills which may lead to disconnection of office telephones.

The officer concerned will have to pay for reconnection as well as the excess call charges

which were not ratified.

30

Ceiling on Residential Telephones

Categories Ceiling Officer entitled for the facility

(1) (2) (3)

i) Catogory-I Total exemption (No ceiling

on free calls)

High Diginitaries/officials

mentioned in Annexure –III to this

Appendix

ii) Catogory-II

2000 (Two Thousand) free

calls bimonthly including the

free calls allowed by

Telephone Department

Secretaries to Government

including Addl. Secretaries to

Government and other officials

given in Annexure –III to this

Appendix.

iii) Catogory-III

1000(One Thousand) free calls

bimonthly including free calls

allowed by Telephones

Department

Certain Head of Departments /

Gazetted Personal Assistants/Senior

personal Assistants to Ministers and

other officials given in Annexure –

III to this Appendix.

iv)Category –IV

600(Six hundred) free calls


calls allowed by Telephone

Department

All other officers who are not

covered in categories –I,II and III

The excess call charges and private trunk calls in respect of residential telephones

of officers should be recovered within 2 months from the date of settlement of relevant

bill. The Department which settles the relevant telephone bill of an officer is also

responsible for the recovery of the excess call charges from that officer, even if that

officer is transferred in the meantime. The pay and Accounts Officers/Treasury Officers

are empowered to watch the period of two subsequent bimonthly bills and if it is not done

by the officers voluntarily the Pay and Accounts Officers / Treasury Officers are

permitted to stop payment of current telephone bill and the officer concerned would have

to pay for the reconnection. In view of the enhanced ceiling limits. No waiver will be

given for any excess calls or residential telephones and the entire excess call charges will

be recovered from the officer concerned. Excess call charges will be straightaway

recovered from the officer concerned and remitted to Government account. If the chalan

for the same is not produced along with the next bimonthly bill the Pay and Accounts

Officers, Treasury Officers are authorized to stop payment of subsequent telephone bills.

31

Amendment No.5/2001

The following item shall be introduced instead of the existing item.

Annexure-III Page No.208

Appendix-5

Category –I

XXXXX XXXXX XXXXX

Category –II

XXXXX XXXXX XXXXX

Category –III

Officers entitled 1000 free calls bimonthly including the free calls allowed by the

Telephone Department

1. to 9. XX XX XX XX XX

10. DPH & PM

11. to 61 . XX XX XX XX XX

Category –IV

Officers entitled for 600 free calls bimonthly (including the free calls allowed by the

Posts and Telegraphs Department

All other officers who are not covered by category –I ,II and III above.

For Deputy Secretary to Government.

32

Copy Government. Lr.No.39488/Salaries.II/88-15 dt:30.5.1991 from the Joint

Secretary toGovernment, addressed to all Heads of Departments

Sub: Temporary Advance – Drawal of advance under Article 99 of Tamil Nadu

Financial Code, Volume I by the drawing officers – Not adjusted – certain

effective measures to arrest the long pending cases – Reg.

Ref: 1. From the Director of Treasuries and Accounts, Lr.No.Pdl.254/88/L3,

Dt:18.3.1988

2. Government Lr.No.39458/Sal.II/88-5 dt:13.2.1989.

3. From the Accountant General (A&E) Lr.No.DCM/II/12-12/88-89/TNFC,

Vol.I/121 dt:7.3.1989.

4. From the Director of Treasuries and Accounts, Lr.No.Pdl.254/88/L3

dt:3.8.1990.

5.From the Accountant General, Lr.No.DCM/11/File No.8/TNFC,

Vol.I /90-91/68, dt:11.1.91.

&&&&

The following amendment is issued to the Tamilnadu Financial Code

VolumeI (Corrected upto 30.6.1980)

AMENDMENT NO.12/91

Page 71 – Article 99 (1)

Introduce the words “in two months” deleting the words “as soon as possible”

wherever it occurs in the Arcticle.

AMENDMENT NO.12/91

Page 72 – Article 99

The following may be added as a separate sub-para just below the main para

of Article 99.

“The drawing officers should remit the unspent balance of the advance,

drawn by them, into Government account immediately after the completion of the

purpose for which it was drawn. The Director of Treasuries and Accounts, Madras is

empowered to issue “Stop Payment Order” on non salary bills of the drawing officer

concerned under the head of account in which the advance was drawn if the drawing

officers fail to present the adjustment bills duly, refunding the unspent balance, if any

within the specified period of two months from the date of drawal of advance. The stop

order can be revoked by him soon on adjustment of the detailed bills at the Pay and

Accounts Officer/ Treasuries / Sub Treasuries”.

Sd/

For Joint Secretary to Government.

33

STORES:

In G.O.Ms.No.999 Health, Indian Medicine, Homeopathy and Family

Welfare Department, dated 25.9.89, the Deputy Director of Health Services were

empowered to purchase locally Rs.5000/-per PHCs. With ceiling of Rs.10,000/- per

annum.

As per G.O.Ms.No.29 H Department dt:5-1-84 and G.O.Ms.No.19 Health

Department dt:25.4.91, the Deputy Directors was empowered to purchase locally upto

Rs.5000/- per PHC at a time with ceiling of Rs.10,000/- per annum per PHC.

As per article 125 of Tamilnadu Financial code volume I the purchasing officer

should adopt “Open Tender System” by publishing the advertisement in news paper for

getting competitive rates for purchases to be effected in excess of Rs.25,000/-

In the Directors letter No.10709/PHCs. IV/A1/91 dated 3.6.91 was instructed to

purchase locally depending upon the need in order to run the O.P. treatment smoothly and

to avoid Public criticism and complaints only from the approved 27 firms.

The following are the powers delegated to the DDs to local purchase.

G.O.Ms.No. & Date Powers of Deputy Directors Nature of Items

1. G.O.Ms.No.486 H & FW

dt:25.3.80

Rs.2000/- per year Drugs and Linen

2 G.O.Ms.No.19 Him &H

&FW Department, dt:25.4.91

Rs.5000/-per PHC with

ceiling of Rs.10000/- of

Rs.10,000/- per annum per

PHC

Drugs and

Medicines.

3.G.O.Ms.No.19 Him &H

&FW Department, dt:25.4.91

Rs.2000/- per year

Rs.10,000/- per year

Linen and Drugs

Apparatus

Instruments,

Chemicals

Machineries etc.,

Temporary Advance :- As per existing rule of TNTC any temporary advance drawn

from Treasury should be adjusted within a period of 3 months.

Security Deposit: As per article 276 of Tamilnadu Financial Code Vol.I Government

Servants who are entrusted with Government cash or stores whether permanently or

temporary are required to furnish security.

34

No.26031/H4/74 Office of the District Health Officer

Trichirapalli, dt:12.12.74.

Copy communicated for information and necessary action . The receipt of the

same should be acknowledged at once.

Sd/-K.Veeraraghavan

DHO, Trichy.

To

All Medical Officers of PHCs.

Copy to the Account Section.

Copy to R.Dis.No.84699/P&D IV /71-A2-27 of the Director of Health Services and

Family Welfare (P.H Wing) Madras 600 006 26th October 1974.

Sub: Establishment – Public Health – PHCs – ANMs- HRA

Applicability – Clarification issued.

Ref 1. G.O.Ms.No.2609 H dt:14.11.1963.

2. G.O.Ms.No.259 H dt:8/2/1967

3. Government Memo No.67090/N.II/72-48 H dt:11.10.74.

****

A copy in each of the reference cited is communicated for information and

guidance. The officers noted in the dispatch entry are requested to acknowledge the

receipt of the same urgently.

Sd/- M. Thangaraj

For Director of Health Services and Family Planning

Chennai-6.

COPY OF G.O.Ms.No.259 Health dt:08/02/1967

ORDER;

According to the orders issued in G.O. Ms.No.45 H dt:9.1.64 ANM in the

Medical Department are eligible for rent free quarters as in the cases of Maty. Assts.

The ANM who are provided with rent free quarters are not eligible for house rent

allowance. The Director of Medical Services has now recommended that heads of

Medical Institutions may be authorized to take private buildings of leave to service a

quarters for ANMs subject to a monetary limit of Rs.20/- per member per mensem.

The Government accept the recommendations of the Director and permit the

Heads of medical institutions to take private buildings on lease to services as quarters

to ANM subject to a monetary limit of Rs.20/- (Rupees twenty Only) per member per

mensem.

The Government also direct that the ANMs belonging to the Madras Medical

Subordinate services who are provided with rent free quarters be allowed to draw

HRA at ten percent of their pay (with the scale of Rs.80-3-110-2-120) or at the rates

prescribed in G.O No.956 Fin dt:1.8.1961 as subsequently amended which ever is

advantageous provided however that the ANMs working in any place in Group-III of

(including) the annexure to the G.O. aforesaid or in a place in Group III of (included)

in any of the Group mentioned in the s aid annexure shall draw a monthly allowances

at a flat rate of Rs.8/- per mensem.

35

This order issued with the concurrence of the Finance Department., vide its G.O

151717/A/S/III/66-1 dt:5.1.1967.

/true copy/

Copy of G.O.Ms.No.2609, Education and Public Health Department

dt:14.11.1963.

Sub: Establishment –Medical Department – Maternity Assistants-Not

Provided with rent free quarters payment of house rent allowance-

Orders issued.

Read: From the Director of Medical Services, Lr.No.99049/N/E1 dt:23.5.62.

From the Director of Medical Services, lr.No.98049/N/61 dt:22.7.63.

&&&&&&&

The Government direct that the Maternity Assistants belonging to the Madras

Medical Subordinate Service who are not provided with rent-free quarters be allowed

to draw HRA at ten percent of their pay (In the scale of pay of Rs.80-3-110-2-120) or

at the rates prescribed in G.O.Ms.No.965, Finance dated 1.8.1961 which ever is

advantageous, provided however, that the Maternity Assistant working in the places,

included in group III of the Annexure to G.O.Ms.No.965 Finance dt:1.8.1971 should

be allowed HRA at a flat rate of Rs.8/- (Rupees eight only) per mensem

The Director of Medical Services is requested to submit to Government necessary

draft amendments to the Special Rules for the Madras Medical Subordinate Services

with reference to the orders in paragraph one above.

This order issued with the concurrence of the Finance Department vide its.

U.O.No.111446/Aii/63-1 dt:2.22.63.

/true copy/

Copy of Government Memo No.67090/NII/72-48, Health dt:11.10.1974.

Sub: Establishment –Medical Department – Maternity Assistants-Not

Provided with rent free quarters payment of house rent allowance-

Orders issued.

Read: From the Director of Medical Services, Lr.No.99049/N/E1 dt:23.5.62.

From the Director of Medical Services, lr.No.98049/N/61 dt:22.7.63.

&&&&&

The Director of Health Services and Family Planning is informed that the orders

issued in G.O.Ms.No.2609, Health dated 14.11.63 and in G.O. Ms.No.219 Health

Dated: 3.2.67 apply to the ANMs/Maternity Assistants working in PHCs irrespective

of the fact whether they are in the Tamil Nadu Public Health Subordinate Services.

The Memorandum issued with the concurrence of the Finance Department vide its

U.O.No.128356/All-II/74-1 dt:5.10.1974.

/True Copy/

36

Copy of D.Dis.No.150483/P&DIV/A2/72 dt:29.8.72 of the Director of Health

Services & Family Planning, Madras.

Sub: Establishment –Primary Health Centre-ANM-and Maternity

Assistants-working in PHCs – Free Electricity Supply and rent free

quarters – Eligibility – Reg.

Read: From the District Health Officer, Ramnad Lr.R.No.A5/13489/72

dt:4.8.72.

&&&&&

With reference to his letter cited, the DHO, Ramnad is informed that according to

rule 8 Branch III Nursing of Section 21 of the Madras Medical Subordinate Services,

the Maternity Assistants are eligible for rent free quarters.

Further, according to G.O.Ms.No.1629 H dt:21.6.63, the Maternity Assistant in

the PHCs are eligible for the free supply of electric energy upto 7 units per month.

Regarding ANM in the PHCs, a copy of G.O.Ms.No.45, H dt:9.1.64 is enclosed

for his information and further action.

V.Kapali.

For Director of Health Services and

Family Planning, Madras-6.

Copy of G.O.Ms.No.45 dt:9.1.64.

ANM –Sanction of allowances-appointment in the place of Maternity Assistants-certain

proposals of the Director of Medical Services- Orders issued.

- - - - - - - - - - -- - - - - - - - -- - - --- - - -- - - - - - - - - - -- - - - - -- - -- - -- - - --- - - -

From the Director of Medical Services Lr.No.16959/N/60 dt:27.1.62.


From the Accountant General Lr. DA 16Ms. 2-7/62-63 1569 dt:12.12.62.


From the Director of Medical Services Lr.No.16959/N/60 dt:19.7.63


Order:

The Government approve of the proposal of the Director of Medical Services

that the ANM in the state who are now borne on a scale of pay of Rs.80-3-110-2-120

may be paid Ration Allowance, Dhoby Allowance and Uniform Allowances at the rates

mentioned below:-

i. Ration allowance Rs.30/- (Rupees Thirty Only)

ii. Dhoby allowance Rs.3/- (Rupees Three Only)

iii. Uniform Allowance Rs.75/-(Rupees Seventy Five Only per annum)

37

They also approve of the proposal of the Director that the following concessions

with which are now available to Maternity Assistants in the Medical Department may

be made applicable to Auxiliary Nurse Midwives also.

i. Free Quarters

ii. Free electric installation and free supply of electric energy.

iii. Free water supply

The Auxiliary Nurse Midwives who are provided with rent free quarters will not

be eligible for HRA.

2. The Government also generally approve of the following proposals of the

Director of Medical Services.

i. All new PHCs should have posts of ANMs instead of posts of Maternity

Assistants.

ii. As and when posts of Maternity Assistants fall vacant in the existing

PHCs , the posts may be converted into these of ANMs.

iii. The Maternity Assistants now employed in the existing PHCs may be

allowed to continue in their posts if they wish, provided their work

continues to be satisfactory.

iv. For the present, the posts of Maternity Assistants in Medical institutional

(other than PHCs) may continue as such; and

v. The posts of ANMs may be retained as a separate date gory.

With reference to orders under item(i) and (ii) above the DPH is requested to

submit specific proposals to the Government as and when necessary. With reference to

item(v) above, the Director of Medical Services is requested to submit immediately

proposals for the framing of adhoc rules for the temporary posts of ANMs specifying the

qualifications, the method of recruitment the appointing authority, the period of probation

etc., for the posts.

3. In G.O.Ms.No.2542 H dt:21.11.62 the Government have permitted as a

temporary measure the appointment of ANM in the vacant posts of Nurses till such time

as the shortage of qualified Nurses is relieved. The Director of Medical Services has

reported the with reference to these orders 108 ANM have been posted to various

institutions in lieu of nurses and that another 82 ANMs are proposed to be appointed

against additional vacancies in the posts of Nurses. She has the sought sanction for the

creation of 190 posts of ANM in the place of Nurses. Sanction is accorded to the creation

from the date of appointment till 28.2.62. 190 posts of ANM in the institutions specified

in the annexure to this order on the scale of pay of Rs.80-3-110-2-120 with the following

allowances.

Dearness Allowances Rs.15/-p.m.

Ration Allowance Rs.30/-p.m.

Dhoby Allowance Rs.3/-p.m

Uniform Allowance Rs.75/- per

Annum

Effective from the date of this order

38

The Director of Medical Services is informed that when ANM are appointed

against the posts mentioned in the annexure a corresponding number of posts of Nurses

in the respective institutions should be kept vacant. As and when sufficient number of

nurses become available for filling up the vacant posts of Nurses, the ANM should be

withdrawn from the posts now sanctioned.

4.This order issued with concurrence of the Finance Department vide its

G.O.Ms.No.13647/A.II/63-1 dt:6.1.64.

/true copy/

Copy of G.O.Ms.1629 Health dt:21.06.62 Education and Public Health

Primary Health Centres – Maternity Assistants in Primary Health Centres – Free

supply of electric energy – orders passed.

- -- - - - - - - ------------------------------------------------------------- -- - - - - -----------------

Reference: From the Director of Medical Services No.103967/62/N.

From the Director of Public Health L.Dis.No.116555/P & D/62.dt:27.9.62.

From the Chief Engineer, PWD(General) No.105087/Wks.II/62,

Dt:19.2.63.

ORDER;

The Government approve of the proposal of the Director of Medical Services

and direct that the concession in regard to the free supply of electrical energy upto 7

units per month admissible to Maternity Assistants employed in Government hospitals

may be extended to the Maternity Assistants employed in the PHCs also.

2. The Director of Medical Services is requested to submit necessary draft

amendments to the Madras Manual of Special Pay and Allowances Volume I directly to

the Finance Department.

3. This order issues with the concurrence of the Finance Department vide its

U.O.No.55149/All.11/62 dated :21.5.63.

/true copy/

39

D.Dis.No.54756/PHC8/A1/97 O/o the DPH & PM Dt:3.6.97.

Sub: Fundamental Rules – Eligibility of ration allowance during leave period to

Nursing Personal working in Government medical Institutions –

Amendment to FR-issued.

Ref: G.O.Ms.No.70/P &AR (FR.IV) Department dt:10.3.97, Chennai.

&&&

A copy of the reference cited is communicated for information and guidance.

M. Harshavardhan

DPH & PM

To

The Deputy Director of Health Services. And All Sections.


Abstract

Fundamental Rules – Eligibility of ration allowance during leave period to Nursing

Personnel working in Government Medical Institutions – Amendment to Fundamental

Rules – Issued

PERSONNEL AND ADMINISTRATIVE REFORMS(F.R.IV) DEPARTMENT

G.O.Ms.No.70 dt:10.3.97.

1. G.O.Ms.No.590 H & FW Department dt:5.5.1995

2. From the Amendment General (Audit) I Madras letter No.AG(AU)/U/CC

II/1/1/96-97/130 dt:26.2.97.

-----

ORDER:

The following amendment is issued to the Fundamental Rules.

2. The amendment hereby made shall be deemed to have come into force on the

5th May 1995.

AMENDMENT

In the said Fundamental Rules, in rule 44 after Ruling (4) the following ruling

ruling shall be added, namely-

5) The nursing personnel working in Government Medical Institutions are

eligible for ration allowance for a period of 180 days of all kinds of leave except extra-

ordinary leave on loss of pay.


Sd/C.K. Sundravardhan

Addl. Secretary to Government.

40

R.No.37920/VC2/S4/95 Office of the Director of Public Health

and Preventive Medicine,Che-6.

Dt:21.7.95.

Sub: Public Health and Preventive Medicine – Condemnation of unserviceable

Article – Proposals – Disposed in Public auction – Instructions – Issued.

*****

It is understood that proposals for the condemnation of unserviceable articles and

to write off the value in respect of condemned articles are not being received in complete

shape from the subordinate officers of this Directorate . Hence necessary guidelines i.e.

procedure for the condemnation of unserviceable stores and writing off their value are

issued in Annexure.I to this circular.

The Subordinate Officers are therefore requested to review all the proposals for

condemnation of unserviceable articles including writing off their value with reference to

the guidelines issued now and to send necessary proposals as and when the stores

become unserviceable without allowing to accumulate in large quantities such articles, so

that the head of the Department can condemn them within the financial limit of

Rs.5000/- at a time.

The above instruction should be followed strictly.

K.V. SHANTHA,

DPH & PM

41

ANNEXURE

Procedure for Condemning Unserviceable Stores and writing off their Value

1. Verification of Stores should be done by the Head of Office periodically and

at least once in a year preferably in April vide Article 14 3 of Tamil Nadu

Financial Code Volume I. All unserviceable items of stores shall be identified

and listed out. Condemnation of stores will arise only when they cannot be

made serviceable by repairs at a reasonable cost.

2. Stores shall be classified into consumable and non-consumable. Consumable

items include stationary, rubber goods, glassware, raw materials etc. which

will be used fully while carrying out the day to day activities. Non

consumable items include furniture and fixtures, equipments, machineries etc.,

3. Generally consumable articles need not be condemned since the stock of these

articles will be reduced s and when issued to the staff. However if such items

which have been kept idle for a long period and consequently due to efflux of

time they have become unserviceable then they will have to be got condemned

and the value written off.

4. Non-consumable articles like spray pumps, cycles, Buckets, MLO barrels etc.

may either become unserviceable due to normal wear and tear or due to the

negligence on the part of the persons handling these stores. Similarly some

articles may be lost due to fraud or negligence or other causes. The articles

which have become unserviceable due to normal wear and tear shall be listed

separately and action shall be taken to condemn them straightaway.

5. As regards articles which have become unserviceable due to fraud negligence

or theft shall be listed separately. Action will have to be taken against the

persons responsible for recovery of the loss and then poposal for

condemnation shall be initiated.

6. Glass tumbler, flasks, towels, table cloths, cups and saucers, pen stand with

pens, waste paper baskets, curtain cloths, laboratory articles and such other

items which are necessary for daily use and which will be replaced at

specified intervals shall be treated as consumable articles and as soon as they

are issued to any officer or staff corresponding reduction shall be made in the

stock account. Such items do not require condemnation or writing off of

value. A list of articles which may generally be treated as consumable

keeping in view their use for a short period is furnished in Annexure-II.

These items shall be shown as issue once for all in the stock account and will

not therefore require condemnation

7. As per item A8 under Appendix 21 of TNFC Vol.II the Head of the

Department is competent to write off the value of stores rendered

unserviceable by fair wear and tear upto the Rs.5000/- at a time and upto

Rs.1.00 lakh in a year. So which sending the proposals to the Head of the

Department for condemnation and writing off of the value of unserviceable

articles the subordinate officers shall list out separately items the total value of

which do not exceed Rs.5000/- and single items whose to issue orders of

42

condemnation atonce for the items the total value of which do not exceed

Rs.5000/- and to send proposal to Government for the items valued more than

Rs.5000/-

8. The subordinate officer shall send condemnation proposals as and when the

stores become unserviceable without waiting to accumulate a large quantity

of such articles so that the held of the Department can condemn them within

the financial limits empowered without the need to approach Government

frequently.

9. As per note under article 140 of TNFC Vol.II both the acts of condemnation

of unserviceable articles and writing off their value are intended to be

applied together in the same proceedings of the competent authority. So

which sending proposals for condemnation the value of the articles shall also

be indicated against each.

10. The value of the articles to be condemned shall either be the value arrived at

every year after allowing depreciation at a prescribed percentage every year

or the original book value where no depreciation is taken into account.

11. When the value of the article to be condemned is shown as “NIL” due to the

operation of the process of depreciation, there is no need to write off the ‘nil’

value of the article. However if such items are still in use and have some

more years of useful life left in them but are lost due to theft, neglect or other

calamities such as fire or floods orders of competent authority writing off

such losses would be necessary under article 298 of TNFC Vol.II.

12. Articles which have become unserviceable otherwise than in the ordinary

course e.g. due to avoidable carelessness, neglect or misuse condemnation

shall be ordered only after the value of such articles is written off by the

competent authority (vide article 141 (a) of TNFC Vol.II

13. Condemnation of articles which have become unserviceable in the ordinary

course due to fair wear and tear and those which have come unserviceable

otherwise than in the ordinary course shall be done separately. That is to say

separate orders will have to be issued for condemnation of articles made

unserviceable due to natural courses or otherwise vide article 142 of TNFC

Vol. II.

14. Condemned stores which are worthless will have to be destroyed. The rest of

the articles shall be sold under the orders of the competent authority.

15. Condemned articles other than those which are destroyed shall be sold in

public auction and the head of the office or any other Gazetted Officer

should invariably attend the auction and record the final bids. The sale

proceeds shall be collected from highest bidder after confirming the auction

and before the articles are removed.

16. Articles which are received as containers (but not purchased as such) with

medicines, chemicals, disinfectants etc. e.g. deal wood boxes, card board

43

boxes, bowels and drums, bottles, plastic containers etc. shall be taken to

stock account by entering them in a separate register. The question of

condemnation of these article will not arise. However when a reasonable

quantity of these items have accumulated they shall be sold in public action

and the sale proceeds remitted to Government.

17. While sending proposals for condemnation the head of office shall furnish

shall furnish the following certificate in the list of articles.

Certified that I have personally satisfied myself that each item listed out has

become unserviceable in the ordinary course through proper usage or by fair

wear and tear.”

K. V. SHANTHA

DPH & PM

ANNEXURE-II

Articles which shall be treated as consumable for proposals of condemnation

1. Torch Light

2. Slide Box

3. Enamal tray

4. Knife

5. Jery Cane Plastic

6. Enamal Cup/ Bowl

7. Spirit Lamp

8. Well net

9. Measuring Can

10. Funel

11. Lock and key

12. Enamal cup

13. Rain Coat

14. Plastic container

15. staining jar

16. Plastic can

17. Screw driver

18. Kerosene oil tin

19. Scappers

20. Diamond pencil, Glass

cutter – No value

21. Meni can lamp

22. Jerry cane

23. Therma meter

All glass articles.

K. V. SHANTHA

DPH & PM

44


Abstract

Stores – Primary Health Centres – Disposal of Un-serviceable and condemned articles

accomulated in Primary Health Centres Delegation of powers to Deputy Director of

Health Servics – Orders Issued.

_______________________________________________________________________

HEALTH AND FAMIL WELFARE DEPARTMENT

G.O.Ms.No.291 Dated the 13th June 1997

Read again:

G.O.Ms.No.473, Health and Family Welfare Detp., dt:20.9

Read also:

From the DPH & PM , Chennai-6 letter R.No.29522/PHCIV/A2/96 dt:26.11.96

and 8.6.97.

ORDER:

In the Government order first read above, orders have been issued delegating

powers to Joint Director of Health Services to dispose of the empty Saline bottles (G.P),

Waste hygosolution, used X-ray films and all other unserviceable and condemned articles

accumulating in the Government Hospitals quickly by adopting the following procedure:

i) Limited Tender System shall be adopted if the earning revenue value is

less than Rs.1 lakh and more than Rs.25,000/ and the Joint Director of

Health Services shall themselves finalise the Limited Tender

ii) Public Auction shall be conducted if the earning revenue value is less than

Rs.25,000/- in each Hospital and Medical Officer can conduct the public

Auction. The Joint Director of Health Services shall post approve the

auction sale.

The Government have also directed the Director of Medical and Rural Health

Services to fix same upset price for each and every article to arrive at the approximate

amount of earning so that all the officers following for Procedure.

2.In the letter second read above, the DPH & PM has sent proposal to

Government requesting to delegate the powers for the disposal of unserviceable and

condemned articles in PHCs, to the Deputy Director of Health Services of the Health

Unit District in respect of the PHCs and Sub-centres under their that they can dispose the

same quickly by adopting Limited Tender System and Public Auction on the some

procedure ordered in the Government Order first read above.

3. The Government after careful examination accept the proposal of DPH & PM.

Accordingly the Government delegate the powers for the disposal of unserviceable and

45

condemned articles in PHCs, and HSCs, whose list is given in annexure, the purchase

value of each of which does not exceed Rs.5,000/- to the Deputy Director of Health

Services of the HUD in respect of the PHCs and HSCs under their control so that they

can dispose of the same quickly, by adopting Limited Tender System and Public Auction

on the same procedure as ordered in G.O.Ms.No.473 Health dt:20.09.1996.


U.O.No.23495/H1/97-1 dt:25.3.1997.

Sd/-S. Ramakrishnan,


Annexure

I. List of Articles which can be condemned

1. Empty Saline Bottles

2. Waste Hypo Solution

3. Used X-ray films

4. Glass wares

5. Plastic cans

6. Plastic containers

7. Deel wood boxes

8. Card board boxes

9. Empty drums and other unserviceable and condemned articles excepting

wooden furniture accumulated in PHCs and HSCs.

Sd/-M. Neelakantan

Section officer

46

Copy of G.O.Ms.No.748, Fin (Allowances) Department d:22.9.92

Abstract

Travelling Allowance – Daily Allowance – Admissibility of Daily Allowance

during Tour /Training – Revised orders – Issued.

Read : 1. G.O.Ms.No.1255 Fin dt : 4.8.79.

2. G.O.Ms.No.813 Fin dt:18.12.81.

Order :

At present Daily allowance is paid in the following manner while on

tour/training.

(i) Tour Period Rate Allowed

Upto 30 days Full D.A

Next 60 days Half D.A

Beyond 90 days No. D.A

(ii) Training Period

First 30 days Full D.A

Next 60 days Three fourth D.A

Next 90 days Half DA

2 .Whenever free board and lodging facilities are provided employees can

draw only one fourth of DA admissible at the station concerned. If only board or

lodging is provided free, the employee can draw DA at one half of the admissible

rate.

3. The consultants appointed by the Government for comprehensive revision

of Tamilnadu Manual of Special Pay and Allowances, among other things have

suggested that;

i) Full DA may be allowed for continuous halt upto 60 days at one place

while on tour ;

ii) Full DA may be allowed for 90 days while on training.

iii) A) If free board and lodging facilities are provided one fourth of DA

may be allowed.

B) If free lodging is provided three fourth of DA may be allowed.

The Government have examined the above suggestions made by the

consultants and have decided to accept them. These orders will take effect from

1.10.92.

The following Notification will be published in the TN Government

Gazetted:

47

Notification

In exercise of the powers conferred by the proviso to Article 309 read with

Article 313 of the Constitution of India and of all other powers here unto

enabling the Government of Tamilnadu hereby makes the following

amendments to the Tamil Nadu Travelling Allowance Rules (Part.II of the

Tamil Nadu Manual of Special Pay and Allowances 1976 Edition.

Amendment No.1

In the said rules, in rule 43 ( b) for the existing paragraph the the following

paragraph shall be substituted namely;

“If a Government servant on tour/training is allowed free board and lodging he

may draw DA as below:

Free Board and Lodging - ¼ th rate of DA

Free Board - ½ th rate of DA

Free Lodging - ¾ the rate of DA

Amendment No.2

In the said rules in rule 44 for existing paragraph (1) and (2) the following paras

shall be substituted.

1. “A DA shall be shall be drawn for continues halts upto 60 days at any one

place.

2 “If the absence from headquarters exceeds 60 days at any one place, the

Government Servant is deemed to have been transferred to that place and

Transfer TA shall only be admissible.

After para 2 the following shall be added as para 3

3. the drawal of DA for periods in excess of 90 days requires the prior sanction

of Government.

Amendment No.3

In the said rules in sub rule (a) under rule 106 of the first paragraph the

following shall be substituted:

“ A Government Servant deputed to undergo a course of training, shall

draw TA as on tour for the journeys to and fro from the training center. DA at

full rates will be admissible only upto a period of 90 (ninety) days . If the

period of training exceeds 90 days the Government servant shall be entitled to

draw only Transfer TA. The Gvernment servants shall also be allowed HRA

and CCA at the rates admissible to the training center.

/By order of the Governor/

Sd/B. Santhanakrishnan

J.S. to Governement.

48

Copy of Lr.No.44312/All/93-1 dt:19.5.1993 from the Additional Secretary

to Government, Finance (Allowances) Department, Fort St. George,

Madras.9 addressed to all secretaries to Government, All Heads of

Departments.

Sub: LTC- Availing of LTC at the verge of retirement – Reg.

Ref: 1. G.O.Ms.No.407/Fin (Allowances.I)Department dt:15.6.1981

2. G.O.Ms.No.561/Fin (Pay Commission) Department dt:10.06.85

3. Government lr.no.92746/PC/-I/85-1 Fin Department dt:18.5.87.

&&&

In the letter 3rd cited among other points, it has been clarified that as LTC

can be availed of during any period in a block year either single way or two

ways, employees with service of less than a block year ( 2 or 4 years as the case

may be ) are also eligible to avail the LTC.

2. It is clear from the above clarification that, retiring employees with less

than two years of service in a block of four years are entitled to avail LTC

single way and employees with more than two years of service in a block of

four years are entitled to avail LTC both ways.

3. Instances have come to the notice of Government that there is no

uniformity in allowing LTC to the retiring employees. In some Government

departments employees with a service of less than two years are allowed LTC

one way and in certain departments they are allowed both ways.

4. The Government consider it necessary to make the position clear. I am

to clarify that employees with less than two years of service in a block year of 4

years should be allowed only one way LTC. Employees with service more than

2 years in a block of 4 years may be allowed two way LTC. For example:- the

current block of four years is from 1993 and 1994 will be entitled to avail LTC

one way only (i.e) either for onward or for return journey. Those retiring after

1994 will be entitled to avail LTC both ways (i.e) for onward and return

journey.

I am to request you to communicate these instructions to all subordinate

offices under your control.

Sd/-

For Addl. Secretary to Government.

49


Fort St. George

Madras-9.

Finance (Allowances-I) Department

Letter No.64258/All.I /82-1 dt:3.5.1984.

From

Thiru.Sukavaneshvar, IAS.,

Secretary to Government (Ex-Officio)

To

All the Hos.

Sir,

Sub: TA- Sanction of TA to Government servants to attend work

relating to Bank and Treasury Orders – Issued.

Ref: G.O.Ms.No.471 Fin (All.I) Dt:22.7.1982.

****

In partial modification of the orders in para 3 (1) in G.O.Ms.No.471 Fin

(All-I) dated 22.7.1982 Government direct that the staff who travel in

connection with official work in offices including Treasury/Sub treasury or

bank situated within 8 kms. from the office from where a Government servant is

deputed in places other than Madras, coimbatore and Madurai will be eligible

for conveyance charges as contemplated under Sl.No. II-B of Appendix 5 in the

TNFC Vol-II . This will also apply to go to the offices situated with the city

limit in Madras, coimbatore and Madurai cities. Payment of conveyance

charges will be made by the Head of Offices concerned as per the delegation in

item No11-B of appendix 5 of the TNFC Volume II-B of Appendix-5 of TNFC

Vol.II the following guidelines are issued.

The mode of conveyance to be used should be decided with reference to

cash to be handled. Auto-rickshaw fare/Taxi fare should be paid only in cases

where cash has to be carried. Auto-rickshaw fare may be paid where value of

cash to be carried is Rs.2,000/- and more and taxi fare may be allowed where

value of cash to be carried in Rs.10,000/- and more. Actual bus fare/train fare

may be allowed where the value of cash to be carried is less than Rs.2000/- For

journeys under taken in connection with the presentation of bills, reconciliation

work and other items of official work only actually bus fare/ train fare should be

allowed.

Yours faithfully,

For Secretary to Government.(Ex . officio)

50

R.No.65571/IMM-I/92-S2 O/o the DPH & PM

Dt:21.2.94.

Sub: PH & PM- BCG Team leaders & Technicians – Brought under the

category of Health Supervisor payment of Spl. Pay & FTA certain

clarifications –Reg.

Ref: 1.G.O.Ms.No.1583/H –Indian Medicine and Homeopathy & FW

Department dt:23.8.89.

2.G.O.Ms.No.1293 Fin (pay cell) Department 11.12.90

communicated in R.No.131437/MPII/S2/89 dt:19.12.90

3.R.No.30194/MPII/92-S2 DT:7.3.91.

4.Government Lr.No.43351/PCII/91-1 dt:27.5.91 communicated

in R.No.131437/MPII/S2/89-19 dt:5.6.91.

&&&&

Attention of all the Deputy Director of Health Services is invited to the

reference cited. As per the orders issued in the reference 1st cited, the BCG

Team leaders and Technicians have been brought under the control of DPH &

PM under the category of Health Supervisor and distributed to work in

Municipalities and in the erstwhile Revenue Deputy Director of Health Services

office for the implementation of the Immunisation programme.

Now some of the Deputy Director of Health Services have requested

clarifications regarding the payment of MTA/FTA to the BCG Health

Supervisors. In this connection it is to be stated that as per the amendments

issued in the reference 2nd

cited the FTA has been fixed a t Rs.100/- per

mensem to 4028 Multipurpose Health Supervisors among others including the

Health Supervisors of BCG Team.

Instruction have also been issued in the reference 3rd cited to allow FTA

to the Multipurpose Health Supervisors including those working in Municipal

areas under UIP as sanctioned in the G.O.Ms.No.1957 Health dt:5.10.88 which

takes effect from 1.7.89 as per the reference 4th cited.

As such the Multipurpose Health Supervisor (BCG Team) are not eligible

for the drawal of MTA & they are eligible only for FTA with effect from 1.7.89.

The BCG Team Multipurpose Health Supervisor are not also eligible for

the drawal of Spl. Pay from the date of bringing them under the control of DPH

& PM under the category of Health Supervisors. Copies of the references 2nd

to

4th cited are enclosed for ready reference.

The receipt of this reference should be acknowledged.

Syed Fiaz Peeran

DPH & PM

51

Copy of G.O.Ms.No.1293 Fin (Pay Cell) Department dt:11.12.90

1. G.O.Ms.No.666 Fin (Pay Commission) Department dt:27.6.89.

2. G.O.Ms.No.1957 H-Indian Medicine and Homeopathy & FW

Department dt:5.10.88

3. From the DPH & PM, Madras Lr.R.No.131437/MP-II/89-S2

Dt: 14.12.89 & 31.7.90.

&&&&

ORDER:

The following amendment is issued to Appendix XI to the government

order first read above. The amendment hereby made shall be deemed to have come

into force with effect from the date of issue of orders.

Amendment

In the said Appendix under the sub heading “Public Health and Preventive

Medicine “ under the heading Rates of FTA “ the following shall be added as serial

Nos.(x), (xi), (xii) and (xiii).

Public Health and Preventive Medicine

Column (i)

Column (ii)

Column (iii)

Column (iv)

Rs.

Column (v)

Rs.

(x) Multipurpose

Health

Assistant

4561

40/-p.m.

50/- p.m.

(xi) VHN 8681 40/-p.m. 50/-p.m.

(xii) Multipurpose

Health

Supervisor

4038

80/-p.m.

100/- p.m.

(xiii) SHN 1861 80/-p.m. 100/- p.m.


N. NARAYANAN


52

Copy of R.No.30194/MPII/S2/89 dt:7.3.91 addressed to all Deputy Director of

Health Services.

Sub: Allowances-FTA-Multipurpose Health Supervisors working under Universal

Immunisation programme in Municipal areas – Reg.

Ref : Government.Lr.No.92560/N2/88-8 Health dt:16.5.89 copy of which has been

communicated in this office R.No.44203/MPII/88-S2 dt:26.5.1989.

&&&&

Attention of the officers noted in the dispatch entry is invited to the reference

cited.

In the Government letter cited, it has been stated that the Multipurpose Health

Worker( Male and Female) i.e. Multipurpose Health Assistant and VHN and MHS

(Male and Female) i.e. MHS and SHN be allowed to draw the FTA as sanctioned in

G.O.Ms.No.1957 H dt:5.10.88 irrespective of the distance they tour in regard to the

minimum distance prescribed under Rule 13 read with Rule of TN Travelling

Allowance Rules or not.

The officer are, therefore requested to allow FTA admissible as per Government

orders to all MHS including those working in Municipal areas under Universal

Immunisation Programme.

Sd/- A. Ramalingeiswara Rao

DPH & PM.

53


PH & PM- water Analysis Laboratory, Guindy and Coimbatore – Purchase of scientific

Stores, Chemicals and Equipments – Enhancement of financial powers of chief water

Analyst – Orders – Issued.

HEALTH AND FAMILY WELARE (AB2) DEPARTMENT

G.O.Ms.No.398 Dated :20.8.1997

Read

1. G.O.Ms.No.1641 /H/dt:13.9.90

2. From the DPH & PM Lr.No.104358/Hyg/H2/96 dt:3.5.97.

*****

Order :

In the circumstances stated by the DPH & PM in his letter read above, the

Government enhance the financial powers of the Chief water Analyst; King Institute,

Guindy and Coimbatore to purchase Scientific stores chemicals, Laboratory equipments

etc., from Rs.5,000/- to Rs.10,000/- at a time by adopting the system of calling for

limited quotations from a minimum of 5 reputed and accredited firms list will be

approved by the DPH & PM.

This order issues with the concurrence of Fin. Department vide its

U.O.No.58624/Health and Family Welfare Department/97-1 dt:1.8.97.


S. Ramakrishnan


54

Copy of G.O.ms.No.29 Health and Family Welfare Department dated :25.11984.

Abstract : Stores Equipment, Medicines, etc. Purchase of Delegation of powers of

Head of Departments – Orders issued.

Read : 1.G.O.Ms.No.1140 Health dt:6.5.30

2.G.O.Ms.No.1545 Health dt:7.6.60





7.G.O.Ms.No.1498 Health dt:20.07.1982.

Read also: From the DME reference No.118280/IC/78 dt:4.7.79 and 26.9.79.

From the DME and FW Reference.No.138433/A2/3/79 dt:11.12.79

From the DME Reference.No.118280/IC/78 dt.4.12.80 and dt:20/12/00

&&&&&&&&&

Order:

The Government consider that for effective implementation of the various

development schemes introduced by the Government powers should delegated to the

HOD, Heads of Medical Institution etc. To draw up details a discussion was held with

heads of Departments have submitted proposals, on the basis of the recommendations

made in the above discussions. The Government have examined these

recommendations and pas the following orders.

2. The Government direct that enhanced monitory powers for purchase of drugs,

linen, instruments, spare parts, furniture, bandage cloth, soap etc. and also incurring of

expenditure on items like tinning of brass vessels, etc., shall be exercised by the

authorities viz. DME the Director of Medical and Rural Health Services and FW and

DPH &PM and Director of Primary Health Centre and the respective officers under

them as mentioned in Annexure I II and III respectively. All these sanctions will be

subject to availability of funds as per budget provision.

3. Orders amending the TNFC Vol.II for incorporating the delegation of powers

issued in this G.O. will issue separately.

4.This order issues with the concurrence of the Fin. Department vide its

U.O.Ns.117138/Health and Family Welfare Department/83 dt:1712.83

R.Shanmugam

Commissioner and Secretrar to Govt,

55

ANNEXURE III

DPH & PM AND DIRECTOR OF PRIMARY HEALTH CENTRES

EXISTING ENHANCED

1.Purchase of Medicine

i) Medical Officers of PHCs Rs.200/-

Rs.250/- at time subject to a ceiling of

Rs.2000/- PA. Subject to budget provision

ii) Disc. Health Officers Rs.2000/- Rs.500/- PA to per PHC. At a time subject to a

maximum of Rs.2000/- per PHC per annum

subject to budget provision.

iii) Assistant Directors Regional Assistant

Directors

Rs.5000/- per PHC at a time subject to a

maximum of Rs.10,000/- per PHC per annum

subject to budget provision.

iv) DPH & PM/ Rs.20000 Director of

PHCs

Rs.30,000/- at a time subject to budget

provision.

2. Purchase of line, crockery and furniture

i) Medical Officers of PHCs

Rs.200/- PA

ii) Dist. Health Officer Rs.500/- per PHC per annum

3. Purchase of Gause, Bandage cloth, wash

well soap, cotton and other Hospital

accessories

i) Medical Officers of PHCs

Rs.250/-

ii) DPH & PM/ Director of PHCs Rs.20000/-p.a.

4. Write off of irrecoverable value of

furniture etc. damaged or lost rough

negligence or other causes.

According to item (10) under Appendix 21 of

TNFC. Vol. II all heads of departments are

empowered to write off of irrecoverable value

of furniture etc. damaged or lost through

fraud, negligence or other cause up to

Rs.5000/- in each case and up to Rs.1/- lakh in

a year.

The above delegation was ordered in 1976.

Hence the status quo may continue.

5. Purchase of Apparatus instruments and

machinery (equipment)

i) Medical officers of PHCs.

Rs.200/- at a time subject to budget provision.

ii) DHO Rs.5000/- at a time subject to budget

provision.

iii) A.D / Regional AD Rs.5000/-at a time subject to budget Provision.

iv) DPH & PM/Dir. Of PHCs

Servicing as well as repairing of apparatus

lifts cold storage appliances, refrigerators, Air

Conditioners and other equipments acquiring

regular servicing and in regard to passing

orders to enter into service contract.

Full powers subject to budget provision.

i) Mos of PHCs Rs.500/- p.a. subject to budget provision.

ii) DHOs Rs.2000/-p.a. subject to B.P

iii) A.D / Regl. Asst. Dir. 10% of the cost of machinery subject to a

maximum of Rs.5000/- at a time subject to

budget provision.

56

iv) DPH & PM/Dir. Of PHCs Full powers subject to budget provision

6. Supply of washing materials to Dhobis.

i) Medical officers of PHCs Rs.20/-

ii) Dist. H. Os Rs.200/-

iii) Ads/Regl. Ads Rs.500/-

iv) DPH & PM/Dir. Of PHCs Full Powers

7. Advance Payments for supplies and services

DPH & PM / Dir. PHCs

Sanction advance payment in respect of

Purchase from public sector undertaking only.

8. Write off of irrecoverable value of stores

rendered unserviceable by fair wear and tear

dead stock of stores

According to item(S) under Appendix 21 of

TNFC Code Vol.II all head of dept., are

empowered to write off of due to irrecoverable

value of rendered unserviceable by fair wear

and tear up to Rs.5000/- a year. As this is an

general delegation applicable to all of

department, this cannot be revised of Medical

Department This. Status quo may continue.

9. Demurrage charges in cases in which such

charges cannot be recoverable from the

persons responsible.

According to item (5) under Appendix 14 of

TNFC Vol.I all heads of departments may

sanction the payment of demurrage charges up

to Rs.300/- at a time in case in which such

charges be recovered from the person/persons

responsible. This has been red legated to their

sub-ordinate at present. Hence the Status quo

may continue.

Sd/R. SHANMUGAM

Commissioner & Secretary to Government

57

II. Purchase of Linen Crockery and furniture G.O.Ms.No.29/H& FW Department

dated :5.1.84.

1. Medical Officer (Rural Health Care) Rs.200/- annum

2. Deputy Director of Health Services Rs.2000/- annum

3. Joint Director of Health Services Rs ---

III.Purpose of Gauze, Bind ago cloth wash well soap cloth and other hospital

accessories G.O.Ms.No.29/H & FW Department dt:5.1.84.

1. Medical Officer (Rural Health Care) Rs.250/- annum

2. Deputy Director of Health Services Rs.10,000/-annum

3. Joint Director of Health Services Rs 20,000/-

IV. Write of irrecoverable value of furniture damaged or lost through negligence or

other causes G.O.Ms.No.29/H& FW Department dated :5.1.84.

According to item 10 under appendix 2106 TNFC Vol.II Rs.5000/- in case and

upt 1 lakh in a year by DM &RHS / DPH &PM

V. Purchase of Apparatus instruments Machinery (equipment)

1 Medical Officer (Rural Health Care) Rs.200/-at a time subject to budget provision

2 Deputy Director of Health Services Rs.10,000/- per annum/ PHC

3. Joint Director of Health Services Full powers subject to Budget Provision

VI. Servicing as well as repairing of apparatus lifts cold storage appliances

refrigerators, air conditioners and other equipments requiring regular servicing and

in regard to passing orders to enter into service contracts G.O.Ms.No.20/Health and

Family Welfare Department Department dt:5.1.84.

1 Medical Officer (Rural Health Care) Rs.500/ annum subject to budget provision

2. Deputy Director of Health Services Rs.10,000/- annum

3. Joint Director of Health Services Full powers subject to Budget Provision

VII. Dhobi charges G.O.Ms.No.29/H & FW Department dt:5.1.84

1. Medical Officer (Rural Health Care) Rs.20/- at a time

2. Deputy Director of Health Services ----

3. Joint Director of Health Services Full powers

VIII. Write of irrecoverable value of stores condemned unserviceable by far wear

and tear dead stock of stores G.O.Ms.No.29/H & FW Department dt:5.1.84

According to item (8) appendix 21 of TNFC Vol.II Rs.5000/- for each case and

upto 1 lakh in a year for the Deputy Director of Health Services /DPH & PM .

58

IX. XI. Demurrage charges in cases in which such charges cannot be recover from

the persons responsible G.O.Ms.No.29/H & FW Department dt:5.1.84

According to item (5) under appendix 24 of TNFC Vo.II Rs.300 at a time in a case.

X. Renting of Buildings:

1. Medical Officer (Rural Health Care) ---

2. Deputy Director of Health Services Rs.200/- per sum

3. Joint Director of Health Services Rs.2000/-

XI. Original work and maintenance of Buildings including repairs:

Medical Officers : ---

Deputy Director of Health Services : Rs.1500/ annum

Copy of G.O.Ms.No.640 H & FW Department dt:24.03.1988.

Sub: Equipment – Cold Chain – servicing and repairs Delegation of powers to

DD Of Public Health – Regional Assistant Director of PH and PM and

DHOs – Orders Issued.

Ref: G.O.Ms.No.29 H dt:5.1.84.

Read also: From the DPH & PM Reference.No.3100/Imm.I/86-S2 dt:2.9.87.

***

In the circumstances stated by the DPH & PM in his letter read above, the

Government delegate to powers to the DD of PH (Immunisation) Regl. Asst. DPH and

PM and DHOs to incur expenditure on servicing and repair of cold chain equipment

like refrigerators Deep freezers etc. up to 59 percent of the cost of the equipment

machinery which requires to be serviced or repaired, subject to a maximum of

Rs.5000/- (Rupees five thousand only) at a time and subject also is the availability of

budget provision.

2. This order issued with the concurrence of Finance Department vide its U.O.

No.239/FS/P/88 dt:11.3.88.

// True Copy//

59

Copy of Government letter No.60665/TR.III/95-1 dt:2.11.95 P& AR (FR-III)

Department, Secretariat, Madras-9. Communicated in R.No.175968/E4/95/S1

dt:23.11.95 of the DPH & PM, Chennai-6.

Sub: TN Leave Rules – EL – counting of EL on Government of India’s

pattern Advance crediting of EL twice a year orders issued – Clarification –issued.

Ref: 1. G.O.Ms.No.157 P & AR (FR-III)Department dt:24.6.94.

2.The DME Lr.No.91395/E2/1/94 dt:14.3.95.

-------

I am directed to stated that, consequent on the issued of orders in the G.O. first

cited for the advance crediting of EL on Government of India’s pattern, the DME has

raised certain points for clarification in his reference second cited. After carefully

going through the points raised, I am directed to issue the following clarifications.

Points raised Clarification issued

2(1)

The quantum of Leave to be deducted from

the leave account for the period of EL/UEL

on PA availed during the Half year may be

mentioned.

There is no need to proportionately reduce

from leave account of EL advance

credited at the beginning of a half-year for

the periods of EL/UEA on PA availed

during that half year.

2(2)

When a Government servant is not eligible

for any EL at his credit as on 1.7.94 if he

applies for surrender of EL for 15 days as on

10.7.94 whether he may be permitted to

surrender 15 days of EL even he is only

having advance credit of 15 days.

The individual may be permitted to

surrender 15 days of EL/even he is only

having advance credit of 15 days.

2(3)

EL has to be deducted as 1/10 for the availed

portion of leave of any kind as per the G.O.

at the end of half years, if the period of leave

availed is 36 days to be deducted whether

remaining six days has to be rounded as one

day omit should be left off.

EL at 1/10 can be deducted only for the

period of extra ordinary leave without

(Pay and Allowances(with or without)

Medical certificate) and not for other

kinds of eligible leave, kind attention is

invited to para-6(iv) of Government Order

Ms.No.157 P&AR (FR.III) dt:24.6.94.

2(4)

As per para-6(v) of G.O.Ms.No.157 P&AR

(FRIII) Department dt:24.6.94 credit of EL

shall be allowed it the rate of 2 ½ days per

completed calendar month upto the end of

the the calendar month proceedings the

calendar month in which a Government

servant is removed or dismissed from

services or dies in service. For example if, a

Government servant is removed or dismissed

from service, or dies on 30.9.94 AN whether

the credit of EL at the rate of 2 ½ days shall

be allowed upto 31.8.94 upto 30.9.94.

The credit of EL at the rate of 2 ½ days

shall be allowed upto 30.9.94.

60

2(5)

In para6(1) of the Government order cited, it

has been ordered to credit the EL in advance

on first day of January/July of every calendar

year, But there is no mention regarding the

advance credit of leave account of Basic

servants who have put in less than five years

of regular service, which has been governed

by rule-6(viii)

Attention is invited to para-6(ix) of

G.O.Ms.No.157 P& AR Department

dt:24.6.94.

2(6)

The temporary Government servants and

Basic servants who have put in less than five

years of service can be given only 2 ½ days

for every two completed months as per para-

6(Viii) in such cases, they are deprived of the

concessions given to permanents

Government servants who are given the

privilege of advancement of EL of 15 days.

By virtue of para-6(ix) of the

G.O.Ms.No.157 P &AR dept dt:24.6.94

temporary Government servants and Basic

servants who have put in less than 5 years

of service are not entitled for the benefit

of advance credit.

For J.S to Government.

61

R.No.161414-E4/92-S1 DPH & PM , Chennai-6.

Dt: 24.5.1994.

Sub: Estt- PH Department – Assistant posted as U.G. Superintendent – Posted in

the Office of the Deputy Director of Health Services – Certain further

instruction issued.

Ref: 1. G.O.Ms.No.662 Health dt:21.5.93.

2. Government. Lr.No.47650/93-2 H dt:2.11.92.

3. This office Proc. R.No.182661 to 182662 /E4/93-S1 dt:18.11.93.

4. This office Memo R.No 161414/E4/92-S1 dt:12.11.93.

5. This office Memo R.No 161414/E4/92-S1 dt:25.11.93.

****

In continuation of this office references cited, the following further instructions

are issued.

The Deputy Director of Health Services are instructed to form new sections as

per the guidelines issued below:-

The individual working as Superintendent against the upgraded post sanctioned in

G.O. 1st cited as the Superintendent of section with one Assistant and JA. The newly

formed section headed by the Supt., posted against the upgraded post will be

responsible for Accounts, Budget, Reconciliation periodical inspection of PHCs, Audit,

Bills, Loans and Advances.

The other Supt., working in the regular Supt, post and the remaining staff other

than allotted newly formed section will form as another section which is responsible for

all other subjects(except those allotted to the other section) viz., establishment matters,

meetings, implementation on of various programmes now attended to in the office of

the Deputy Director of Health Services .

The Deputy Director of Health Services are further informed transfer of any

ministerial staff i.e. Supt., Assistant or JA should be done only with the prior orders of

the Dte., Action will be taken against any lapse in this regard.

After formation of two sections, the Deputy Director of Health Services are

instructed to furnish a copy of order forming the new section with name of the

individual, the subjects allotted to each Assistant and JA to this Dte., in the name cover,

Administrative Personal Assistant(Original Application)

This order takes effect from 1/6/1994.

K.V. Shanta

DPH &PM

62

R.No.39854/MPI/S1/2002 Director of Public Health and Preventive

Medicine, Chennai-6.

Dated :2/5/2003.

Sub: Office Assistants 4576 to 4675 and in 561 other O.As filed by the His to

give retrospective promotion from 20.1.89/22.3.89 on par with their juniors

(citing cholera workers) – instructions-issued – violation – action taken –

regarding.

Ref: Judgment dt;10.8.01 in above original Applications.

2.This office R.No.39854/MPI/S1/02 dt:19.3.02.

3. Judgment dt;11.9.02 of Hon’ble High Court. Chennai in W.P.No.3159/99

and W.M.P.No.4496/99

4. This office proceedings R.No.168543/MPI/93/S1-2/ dt:13.1.03.

*****

Attention of the officers noted in the address entry is invited to the reference

second cited. Clear and strict instructions have already been issued to the effect that

action on the judgment dated 10.8.01 in above O.As should be taken only on receipt of

the instructions from this Dte., since the related W.P 3159/99 is pending at the

Honourable High Court. Chennai.

As per the reference third cited, the Hon’ble High Court has pronounced

Judgment in W.P. No.3159/99 and W.M.P No.4496/99. The Hon’ble high court has

dismissed the above M.P filed by the cholera workers. The stay granted also has been

vacated. Consequent on the Judgment the five cholera supervisors and Health

Inspectors who have been promoted as His citing these cholera workers have been

reverted as per this office reference 4th cited. Due to their reversion, they have been

placed in the appropriate place in the seniority list.

Consequent of the Judgment in W.P. 3159/99 the prayer of the applicant of O.As

4576 to 4675 and 561 O.As could not be considered.

Now it has been brought to the notice of this Dte., that inspite of instructions, in

many districts a huge amount of arrears has been claimed based on the Judgment dated

10.8.2001 which is highly irregular. In case if any such claim has been made,

necessary action is to be taken immediately for the recovery.

Further the Deputy Director of Health Services are requested not to claim any

arrears based on judgment of Tribunal dated 10.8.2001. If any such claims have been

made without the knowledge of Deputy Director of Health Services , the same may be

intimated to this Dte., along with names of M.Os are requested to watch the previous

D.O.R statement whether any huge amount has been drawn cited the judgment

dt:10.8.01. They are also requested to watch the D.OR statement of the Medical

Officers every month and find out the exact reasons for the exorbitant claim.

In case, if any such irregular claim has been brought to the notice of this Dte., in

further it will be viewed seriously and necessary Disciplinary action will be taken on all

staff responsible for such lapses.

The receipt of the reference may kindly be acknowledged.

For DPH & PM

63

O.O. No.5 /E4/2005/S4 Office of the DPH &PM

Chennai-6.

Dt:4.2.2005.

Sub: Stores-Transfer from Deputy Director of Health Services Office to PHCs

and PHCs to HSCs - Procedure followed – Instruction – Issued.

&&&&

Various instances of improper, accounting and non-accounting of the drugs,

medicines, equipments etc. transferred from Deputy Director of Health Services office

to PHCs and from PHCs to HSCs have been noticed during the time of audit. To

eliminate this sort of irregularity, the following instructions are now issued.

All the stores, equipments, medicines etc. purchased in the Deputy Director of

Health Services office should be entered in a stock book serially. Separate stock book

for each scheme should not be mentioned. All the items purchased under the different

schemes should be entered in a single stock Register. Whenever transfer is made to

PHCs/HSCs the stock should be properly deducted. To regularize the transaction, a

store transfer or internal transfer bill book should be maintained and it has to be a

serially numbered one. Whenever transfer is made the details should be entered in the

Register. The bill number should be entered against prepared is to be sent to the

concerned Medical Officer, PHC who in turn will acknowledge the and send the

acknowledged copy to the Deputy Director of Health Services. The acknowledged

copy has to be kept with the original copy and produced to audit. Similar procedure is

to be followed at PHC level whenever stores are transferred to HSCs.

The instructions issued above should be followed scrupulously and if any

deviation is noticed, it will be viewed seriously.

S. Murugan

DPH & PM

64

R.No.045210/APV/2005/S5 Office of the DPH &PM

Chennai-6.

Dt:12.4.2005

Sub: Funds received from the Dte.,/Government being kept unspent by Deputy

Director of Health Services and other unit officers – Instructions for refund

either to the Dte, or Government – Regarding.

****

During the review of Audit taken by Financial Advisor and Chief Accounts

Officer / Assistant Director ( Internal Audit) / Accounts Officer (G) incharge, all the

records, registers service registers, Pay bills and Bank accounts which are subject to

audit are being verified and defects wherever found are suitably commented in the

inspection report. The Audit parties of this Dte., who take up audit of the Deputy

Director of Health Services, ZET, NFCU, Trg. Schools and other unit offices also

verify all records, registers and other schemes taken up by the offices concerned.

While taking up review of audit of the Deputy Director of Health Services ,

Kancheepuram, Cheyyar, MHW(F) Trg. School, Triplicane it was noticed that huge

amount to the tune of Rs.1,51,776/- was kept unspent in the bank account for years

together by the Deputy Director of Health Services, Kancheepuram without knowing

the purpose of receipt of the funds. After pointing out the same to Deputy Director of

Health Services, the unspent amount of Rs.1,51,776/- was remitted in to Government

account.

Similarly, while taking up of review of audit of MPHW(F) Trg,School, Triplicane

it was found that there was huge amount to the tune of Rs.4.26 lakhs kept in the SB

Account of IOB, MMDA Nagar Branch, Suitable instructions have been issued to

remit the unspent amount in to Government account.

In the Special Audit of the office of the Deputy Director of Health Services,

Cheyyar, the audit party have pointed out that huge amount to the tune of Rs.1,13, 493

and the interest of Rs.13,978/- were kept unutilized in the SB account of SBI and IB

cheyyar branh and therefore, the Deputy Director of Health Services also remitted the

unspent amount in t Government account.

From the above instructions, it is clear that huge amounts received from the Dte., /

Government for special scheme after utilization for specific purposes are kept in the

bank accounts without refunding to the Dte.,/Government. As a result, the Government

funds are unnecessarily locked up and government is constrained to take up other

schemes due to financial stringway.

The following instructions are issued to all unit officers for strict observations ad

compliance.

All Unit Officers are requested to utilize the funds as and when received from the

Dte.,/Government for specific purpose and refund the unspent amount immediately to

Direction/ Government so as to avoid locking up of funds. Moreover, the unit officers

are also requested to verify al the Bank accounts being operated by them and refund

the unspent amount along with the interest available in the bank accounts immediately

so that the idle funds can be utilized for other purposes by Government. The

compliance report should reach the office of the DPH & PM before 28.4.2005.

S. Murugan

DPH & PM

65

R.No.17809/APV/S2/2005 O/o the DPH & PM

Chennai-6

Dated : 21.4.2005.

Sub: Audit – Audit on the accounts of the PPI Scheme- Instruction

Issued – Reg.

Ref: This office R.No.17309/APV/S2/05 dt:4.2.05.

&&&

In continuation of this office reference cited, the detailed instructions on the

expenditure relating to PPI Funds are enclosed herewith.

The Deputy Director of Health Services are requested to adhere to the

instructions scrupulously.

In this connection it is requested that all the vouchers and the expenditure details

pertaining to the PPI Scheme have to be kept ready and to be produced to the audit for

verification without omission.

The date of audit will be communicated to the Deputy Director of Health Services

in due course.

For DPH & PM.

Instruction on Expenditure on PPI Funds 2005.

- The fund allotted to one particular activity should not be taken in to account for

another activities, for the reasons that the amount available excessively. The excess

amount if available, should be surrendered in favour of DPH & PM, Chennai-6.

- All the vouchers should be signed by the respective PHC level HS/BHS/ and should

be passed for payment countersigned by the Mos of PHCs / Municipal

Commissioners/ MHOs and Deputy Director of Health Services

- A expenditure statement for the amount allotted should be prepared and sent by the

Mos / Mhs/ MCs on each activity. And thereby a consolidated statement of

expenditure on each activities and MOs wise for the whole amount spent by the

Deputy Director of Health Services should be sent to DPH & PM, so that the audit

Party can check the vouchers on each activity in proper manner.

(a) Transport

i) The funds allotted for transport activity should be utilized for POC charges only

for transportation of vaccines IEC and related activities. The allotted amount

should not be incurred for MVM charges and other repair charges to the

Government vehicles in particular for the Private vehicles engaged for this purpose.

ii) Most of the vouchers an fuel charges do not contain the Registration No. of the

vehicle to which Fuel was filled up Date of the filling in some cases, the

quantity of the Fuel, except the total amount.

66

The vouchers an fuel charges should contain the quantity of the fuel, and total

amount of the fuel. The vouchers should not have any mark of tampering of

vehicle No. etc.,

The Log book extract duly attested by M.O of PHCs should be attached on each

and every bill for verifying the filling up of fuel to the particular vehicle.

In some cases, the vehicle was stationed at HQ for nearly a month. But the

officer, are in the habit of filling the fuel to the vehicle which was stationed in

the workshop. Fuel should not be filled up for idle vehicle.

Book Mobilisation and Supervision:

A Consolidated receipt for the Total amount for 3 days denoting the day of

work separately should be obtained from the staff/ volunteers engaged.

Ist day IInd day IIIrd day Total Amount

25.00 25.00 25.00 75.00

Contingency an stationery / G.V Paint

The purchase of any item incl. Chalk pieces, G.V. Paint etc. should be brought into

stock register with proper attestation of the Deputy Director of Health Services.

The receipt of above items should be distributed to all the MOs as per requirements

under proper acknowledgement on the day of issue. The issue vouchers are also

should be maintained properly. Detailed instructions regarding the maintenance of

Stock Registers already issued from this office is to be followed scrupulously.

Miking

Public Address System at Rs.250/- per day for 3 days per Round is alone allowed. At

any cost the total expenditure should not exceed the amount of Rs.750/- per Round, if

the booths are 13 or 14 Nos. If the Number of booths are higher than 14 numbers the

expenditure may be incurred as per eligibility. The vouchers should contain the date

and No. of days and name of villages in which the propaganda was made. In addition

to this, the expenditure on “Battery” hire should not be entertained.

Vaccinators and Supervisor Training

The Training amount should be disbursed to the volunteers under proper

acknowledgement from them. A consolidated receipt for the entire amount will not be

accepted. In some cases, the expenditure was incurred for the refreshment charges

exclusively. This is wrong.

67

R.No.14646/E4/S2/01 O/o the DPH & PM. Chennai-6

Dt: 9.12.2001.

Sub: Establishment – Tamilnadu Ministerial Service – duties and

Responsibilities of the Ministerial Staff working in PHCs

Orders Issued.

&&&&

The duties and responsibilities assigned to the superintendent, Assistant and

Junior Assistant working in Block PHCs are communicated herewith.

All the Deputy Director of Health Services are requested to communicate the

same to the MOs of Block PHCs and ensure that the duties and responsibilities

assigned to them are attended to by them.

R. Rajasekaran

For DPH & PM

Sanctioned Strength of Ministerial Staff

Superintendent Assistant Junior Assistant

In UG. PHCs 1 1 1

In Main PHCs 2 2 1

Addl. PHCs No No No

Duties and Responsibilities Assigned to the staff of Block PHCs

(This work will be attended by the senior of the Assistants in PHCs where the post of

Superintendent is not in existence)

-Maintenance of Distribution Register and important tapal registers

-Maintenance of Pay aquittance register

-Maintenance of UDPR and Cash book, Subsidiary cash book and TNTC -70

-Maintenance of Permanent Advance Register (G) and (fuel)

-Maintenance of Miscellaneous advance register (vehicle/IBA)

-Maintenance of Attendance, Late Attendance and and Movement Register

-Control of Budget expenditure

-Maintenance of registers for amounts received other than Treasury.

Treasury work wherever necessary

-Supervision of the work of Assistants and Jas ( only in U.G PHCs where the post of

Superintendents exists)

-Any other official work assigned to him by the MOs, PHC.

68

Duties and Responsibilities Assistants (Assistant II in the PHCs where the post of

Superintendent is not existence)

-Maintenance of Service Register

-Maintenance of Increment Register

-Sanction of leave increment

-Maintenance of PHC/HSC building

-Treasury work / Purchase of stationery items.

-Preparation of pay bill and other contingent bill and Maintenance of relevant register

-Telephone register and incoming telephone message register

-Any other official work assigned to him by the MOs PHC.

Duties and Responsibilities Junior Assistants

-Sanction of loans and advances and maintenance of relevant register

-Budget reconciliation

-Preparation of TA bills

-Maintenance of Advance Tour Programme

-Maintenance of Despatch Register and attending dispatch work

-Maintenance of postage account register

-Maintenance of log book

-Correspondence relating to implementation of all programme and their miscellaneous

work.

-Any other official work assigned to him by the Mos PHCs.

P. Krishnamoorthy

DPH & PM

GOVERNMENT. LETTER NO. 47650 /AB/93-2

Health dt: 2nd

Nov. 1993.

Job functions and Mode of Filling up of the post consequent on the upgradation of

Ministerial Staff in the Department of PH and PM.

Sanction of leave, increments, drawal and disbursement of salary to the staff working in

the main PHC and in the newly opened PHCs within the same block (main PHC) shall

be attended to by the staff (i.e upgraded post of superintendent and upgraded post of

Assistant) to be attached to the main PHC.

Consequent on the recommendation of the O& M cell of Government Budget, control

of expenditure, reconciliation work, submission of various reports and returns relating

to various programmes and accounts, audit and establishment reports shall be carried

out by the said ministerial staff at the main PHC (i.e. Blcok PHC)

The MO incharge of the PHC at the Block level ( i.e. main PHC) where the ministerial

staff are provided, shall be authorized to act as pay drawing and disbursing officer in

respect of all expenditure items of all PHCs in his area of the block and for all the staff

of all the PHCs in the block besides budget control of expenditure and auditing and

accounting etc. He is also authorized and empowered to sanction all kinds of leave and

increments and other service benefits and Travelling Allowance etc. to all the staff of

all PHCs in the blcok area.

69

D.Dis.No.113024/APV/S5/92 Directorate of Public Health and

Preventive Medicine, Chennai-6.

Dt:10/12/98.

Sub: PH & PM – Delegation of powers – Delegation of Financial Powers to the

officers of the Directorate of PH & PM- Orders Issued.

Ref : G.O.Ms.no.619/ H & FW Department., dt:20.11.98.

&&&&

Copy of the Government Order cited is communicated for information and

necessary action.

M. Kuppusamy

For DPH & PM.

Copy of G.O.Ms.No.619 H & FW Department. dt:20.11.98.

Sub: PH & PM – Delegation of powers – Delegation of Financial Powers to the

officers of the Directorate of PH & PM- Orders Issued.

Ref: 1. G.O.Ms.No.1662 H dt:29.8.89.

2.G.O.Ms.No.150 Fin dt: 15.2.94.

3.From the DPH & PM Lr.No.113024/APV/92/JA2 dt:26.10.92.

4.From the DPH & PM Lr.No.113024/APV/92/S5 dt:9.6.97

9.1.98 and 14.6.98.

&&&&&&&

Order :

In the reference first read above the Government have delegated powers to

Assistant Accounts Officer, Accounts Officer, Chief Accounts Officer, DME and the

Director Medical Services and FW to waive the recovery of irregular expenditure,

short collections, over payments etc. in each individual cases of audit objections on one

occasion to the limit mentioned against each officer of DME and DMS and FW.

Sl.No.

Category of Officers

Limit upto

which waiver

can be ordered

1. Assistant Accounts Officer and Accounts Officer , O/o

Director Medical Education and Director of Medical

Services and Family Welfare

Rs.50/-

2. Chief Accounts Officer , O/o Director Medical Education

and Director of Medical Services and Family Welfare

Rs.75/-

3. Director Medical Education and Director of Medical

Services and Family Welfare

Rs.100/-

70

2. The DPH & PM has reported that in the G.O.second read above the Government

have enhanced the financial powers of the Examiner and Local fund Accounts and

their subordinate officers for admitting excessive or irregular expenditure/ waiver of

recoveries in case of amounts are found irrecoverable.

3. The DPH & PM has suggested that similar delegation of financial powers to the

officers of the Directorate may be given below.

Sl.No.


Limit upto which

waiver can be ordered

1. DPH & PM Rs.750/-

2. F A & CAO Rs.600/-

3. A.O.(G) i/c / A.D (IA ) i/c Rs.400/-

4. AAO Rs.200/-

He has also suggested that the officers referred to above may exercise the financial

powers in cases involving no loss to Government in the following instance;

1. Non production of records and registers at the time of audit for a particular period

which are subsequently produced and audited.

2. Non-conduct of verification of stores and stocks by the Head of offices concerned

for certain periods.

3. Non-instance of certain registers which are subsequently set right.

4. Small excess /minor irregularities due to procedural flow which required

ratification in normal course.

4.The Government after careful examination accept the request of the DPH & PM

and enhance the financial powers to the following officers of PH & PM Department in

respect of waiver of recovery of irregular expenditure, short collections ever payments

etc., in each individual case of Audit objection on one occasion to the limit mentioned

against each officer.

Sl.No.


Limit upto which

waiver can be ordered

1. DPH & PM Rs.750/-

2. F A & CAO Rs.600/-

3. A.O.(G) i/c / A.D (IA ) i/c Rs.400/-

4. AAO Rs.200/-

71

5.The have also direct that the officers mentioned above may exercise the

financial powers sanctioned in para 4 above in cases involving no loss to Government

in the following instances.

1. Non production of records and registers at the time of audit for a particular period

which are subsequently produced and audited.

2. Non-conduct of verification of stores and stocks by the Head of offices concerned

for certain periods

3. Non-instance of certain registers which are subsequently set right.

4. Small excess /minor irregularities due to procedural flow which required

ratification in normal course.

The powers delegated above is subject to the conditions that subsequent

verifications are done regularly and the records are maintained in order and the records

do not disclose any serious irregularities.

6. This order issues with the concurrence of Finance Department vide issue

U.O.67540/HI/98-1 dt:15.9.98.

for DPH & PM

72


FINANCE (PAY CELL ) DEPARTMENT

Letter No.65830/Salaries /99 -15 dt:17.7.2001

From

Thiru.P. Ganapathiappan BSc

Deputy Secretary to Government

To

The Departments of Secretariat


All Collectors.

All Pay and Accounts Officers

All Treasury Officers

The Accountant General (A& E) Chennai-18

The Accountant General (Audit) Chennai-35

The Accountant General , Chennai-9.

The Commissioner o f Treasuries and Accounts, Chennai-15.

Sir,

Sub: Amendment to Tamil Nadu Financial Code, Volume-II - Revised ceiling of

free calls charges to officers of State Government - Issued.

Ref: 1.G.O.Ms.No.1017, Public (Tele.I) dated :03.11.95.

2.From the CTA Rc.No.72352/99/E1 dt:28.2.2000

3. Government Letter No.65830/Salaries/99-7 dt:6.4.2000.

4. From the Accountant General (A& E) Letter No.DCM/VI/12-14/01-

02/63 dt:5.7.01.

******

The following amendment is issued to Tamil Nadu Financial Code, Volume-II

(Corrected upto 15th July 1993)

AMENDMENT No. 4/2001

Appendix -5 Page No. 183-184

Sl. No. 9(5A)

The existing table in item No.49 (5A) and the text below it up to the

paragraph ending with the words "pending to be recovered from the officers for

more than 60 days" may be deleted and substituted by the following amendment.

73

Ceiling on expenditure on office telephones:-

(i) Direct line telephones attached to secretaries / 5000 free calls bimonthly

Additional secretaries to Government / excluding rental

Head of Departments charges.

.

(ii) All other office telephones … 3500 free calls bimonthly

excluding rental

charges.

It is also directed that the ratification for excess call charges for the office

telephones should be obtained on time and if the ratification proposals are not sent before

3 (three) subsequent bimonthly bills, the Pay and Accounts Officers/Treasury Officers

will stop payment of further telephone bills which may lend to disconnection of office

telephones. The officer concerned will have to pay for reconnected as well as the excess

call charges which were not ratified.

Ceiling on Residential Telephones:-

Categories Ceiling Officer entitled for the facility

(1) (2) (3)

i) Category-I Total exemption (No ceiling

on free calls)

High Dignitaries officials

mentioned in Annexure-III to this

Appendix

ii) Category -II 2000 (two thousand) free calls


calls allowed by Telephones

Department

Secretaries to Government

including Additional Secretaries

to Government and other officials

given in Annexure-III to this

Appendix.

iii) Category -III 1000 (One thousand) free calls


allowed by Telephones Dept.

Certain Head of

Departments/Gazetted Personal

Assistants/ Senior Personal

Assistants to Ministers and other

officials given in Annexure-III to

this Appendix.

iv) Category-IV 600 (Six Hundred) free calls


allowed by Telephones Dept.

All other officers who are not

covered in categories-I,II and III

The excess call charges and private trunk calls in respect of residential telephones of

officers should be recovered within 2 months from the date of settlement of relevant bill.

The Department which settles the relevant telephone bill of an officer is also responsible

for the recovery of the excess call charges from that officer, even if that officer is

transferred in the meantime. The Pay and Accounts Officers/Treasury officers are

empowered to watch the recovery of excess call charges within the stipulated period of

two subsequent bimonthly the pay and accounts Officers/Treasury Officers are permitted

to stop payment of current telephone bill and the officer concerned would to pay for the

reconnection. In view of the enhanced ceiling limits, no waiver will be given for any

excess calls on residential telephones and the entire excess call charges will be recovered

from the officers concerned. Excess call charges will be straightaway recovered from

the officer concerned and remitted to Government account. If the chalan for the same is

not produced along with the next bimonthly bill, the Pay and Accounts Officers/ Treasury

Officers are authorized to stop payment of subsequent telephone bills.

74

AMENDMENT No. 5/2001

The following items shall be introduced instead of the existing item.

Annexure-III Page No. 208

Appendix-5

Category-I

List of High Dignitaries and officials exempted from payment of excess call charges

1. Chief Minister

2. Other Cabinet Ministers

3. The Chairman, Tamilnadu Legislative Council

4. The Speaker, Tamilnadu Legislative Assembly

5. Deputy Chairman, Legislative Council

6. Deputy Speaker, TN Legislative Assembly

7. Leader of the opposition in council and Assembly

8. Chief Secretary to Government

9. Chief Justice and other Judges of the High Court

10. Government whips in council and Assembly

11. Commissioner and Secretary, Public Department

12. Addl. Secretary or Joint Secretary, Public Depart. in charge of Law and Order

13. Deputy Secretary (Protocol) Public Department

14. All Collectors

15 District Revenue Officers

16 Secretary to Governor

17 Secretary to Chief Minister

18 Aide-de-Camp to the Governor

19 Surgeon to the Governor

20 Director of Public Relations

21 Personal Assistant (G) to the Collectors

22 Revenue Divisional Officers

23 Director General of Police in Police Dept. in Madras City

24 Superintendents of Police in District in charge of Law and Order

25 Chairman, State Planning Commission

26 Vice Chairman, State Planning Commission

27 Advocate General, Madras

28 Deputy Inspector General of Police (CID Intelligence)

29 Inspector General of Police ( Law and Order)

30 Inspector General of Police ( Intelligence)

31 Deleted

32 Parliamentary Secretary to Chief Minister

33 Adviser to Chief Minister

34 Joint Secretary to Chief Minister

35 Deputy Secretary to Chief Minister

36 Under Secretary to Chief Minister

37 Vice Chairman, State Advisory Board for National Savings

38 Resident Commissioner, Tamil Nadu House , New Delhi

39 Special Officer, Chief Minister's Special Cell

40 Deputy Inspector General of Police, Special Security Group

41 Superintendents of Police, Special Security Group

75

42 Range Deputy Inspector General of Police

43 State Election Commissioner

44 Special Commissioner/Commissioner of Revenue Administration

45 Chairman and Vice Chairman, Tamil Nadu Administrative Tribunal

46 Commissioners of Police, Madurai and Coimbatore

CATEGORY-II

Officers entitled for 2000 free calls bimonthly (including the free calls allowed by

the Telephones Department)

1 All Commissioners and Secretaries to Government

2 All Secretaries to Government including Additional Secretaries to Government

3 Deleted

4 Commissioner of Land Reforms

5 Commissioner of Land Administration

6 Commissioner of Civil Supplies

7 Special Commissioner and Commissioner of Commercial Taxes

8 Deleted

9 Inspector of General of Police in Police Department

10 Commissioner of Police, Madras City

11 Special Commissioner for Disciplinary Proceedings

12 Deleted

13 Director of Vigilance and Anti Corruption

14 Special Commissioner and Commissioner of Prohibition and Excise

15 Inspector General of Police and Member Secretary TN Police Commission

16 Reception Office and Joint Protocol Officer State Guest House

17 Liaison Officer, State Guest House

18 Joint Commissioner and Reception officer TN House, New Delhi

19 Director General of Police and Chairman, TN Uniform Services Recruitment Board

20 Inspector General of Police TN Special Investigation Team

21 Deleted

22 Chairman, Cauvery Advisory Committee

23 All Super time scale officers of the rank of Secretary to Govt. and posted as

HODs.

24 Chairman, TN Public Service Commission

25 TN Government Advocate on Record, Supreme Court of India, New Delhi

Category -III

Officers entitled 1000 free calls bimonthly including the free calls allowed by the

Telephones Department.

1 Registrar High Court

2 Deleted

3 Transport Commissioner

4 Commissioner of Prohibition and Excise

5 Director of General of Prisons

6 Director of Harijan Welfare

76

7 Director of Industries and Commerce

8 Director of Medical Education

9 Director of Medical Services

10 Director of Public Health and Preventive Medicine

11 Director of School Education

12 Director of Collegiate Education

13 Director of Government Examination

14 Director of Technical Education

15 Chief Conservator of Forests

16 Director of Agriculture

17 Director of Animal Husbandry

18 Director of Fisheries

19 Commissioner of Labour

20 Director of Employment and Training

21 Register of Co-operative Societies

22 Director of Handlooms

23 Inspector General of administration

24 Director of Stationery and Printing

25 Chief Engineer (Buildings)

26 Chief Engineer (General and Irregation)

27 Chief Engineer (Minor Irrigation)

28 Chief Engineer (Investigation)

29 Chief Engineer (Ground Water)

30 Chief Engineer(Highways and Rural Works)

31 Inspector of Municipalities

32 Director of Town Planning

33 Director of Rural Development

34 Director of Small Savings

35 Director of Rehabilitation

36 Deleted

37 Gazetted Personal Assistant to Chief Minister

38 Gazetted Personal Assistant / Senior Personal Assistant to Minister

39 Director of Fire Service

40 All the Deputy Inspectors General of Police

41 Deputy Commissioner of Police

42 Director of Treasuries and Accounts

43 Members of TNPSC

44 Director of Sports and Youth Services

45 Deleted

46 Chief Inspector of Factories

47 Public Prosecuter, High court Madras

48 Superintendent of Police in the Directorate of Vigilance and Anti Corruption

49 Deputy Superintendent of Police (C.I.D Wing)

50 Private Secretary to Speaker, Legislative Assembly

51 P.R.O ( Information) Information and Tourism Dept.,

52 Part Time Members, State Planning Commission

53 Government Pleader High Court, Madras

54 Special Government Pleader, High Court Madras

77

55 Addl. Government Pleader High Court Madras

56 Addl. Public Prosecutor, High Court, Madras

57 Joint Secretary to Government ( Rehabilitation) Public Department

58 Member Secretary, TN Uniformed Services Recruitment Board

59 Member (Non Official) Cauvery Advisory Committee

60 Public Relation Officer (PR) Information and Tourism Department

61 Superintendent of Police CID Wing.

Category -IV

Officers entitled for 600 free calls bimonthly (including the free calls allowed by

the Posts and Telegraphs Department)

Sd. for DS to Govt. on 25/7/01.

78

Copy of


ABSTRACT

Establishment- Department of Public Health and Preventive Medicine- Avoidance

of delay in administration- Delegation of powers to Deputy Director of Health

Services orders issued.

HEALTH AND FAMILY WELFARE (L2) DEPARTMENT

G.O.Ms.No.104 Dated: 21.5.2003

Read:

1. G.O.Ms.No.694, Health and Family Welfare Dt.9.5.91

2. From the Director of Public Health and Preventive Medicine

Lr.No.97545/E1/2001/51(1) dated 4.7.02.

^^^^

ORDER:

After the reorganization of the Department of Public Health

and Preventive Medicine with effect from 28.2.1991 A.N. certain administrative

powers were delegated to the Deputy Director of services in the Government

order first read above. The Government order was however not given effect to.

In supersession of the above G.O. the Director of Public Health has now submitted

a proposal for delegation of certain powers to the Deputy Director of Health Services.

2, After careful consideration, the Government accept the

proposal of the Director of Public Health and Preventive Medicine. They accordingly

direct that certain Administrative powers given in the Annexure to this order be

delegated to the Deputy Director of Health Services.

3. The Director of Public Health and Preventive Medicine is

requested to send necessary proposal to amend the relevant service rules

suitably.

(BY ORDER OF GOVERNOR)

GIRIJA VAIDYANATHAN

SECRETARY TO GOVERNMENT

True copy

Superintendent.

79

ANNEXURE

Powers delegated to Deputy Director of Health Services

a. Appointment, regularisation, declaration of completion of probation

awarding of Selection Grade/ Special Grade / Kissan Vikas Patra

in respect of all the staff working under his control (B,C &D groups)

1. Junior Assistant

2. Typist

3. Junior Assistant with typing qualification

4. Steno-Typists

5. Drivers

6. Record Clerks

7. Basic Servants including watchman

8. Field Assistants

9. Laboratory Assistants

10. Store Keepers

11. Pharmacist

12. Opthalmic Assistants

13. Dark Room Assistants

14. Cook-cum-water man

15. Cook

16. Sweepers

17. Van cleaners

18. Basic Health workers

19. Multipurpose Health workers( Male and Female)

20. Superior Field workers

21. Field workers under Malaria and cholera schemes

22. Staff under Guinea worm eradication programme.

23. House keeper

24. Mason-cum-Maistries

25. Malaria Maistries/ mazdoors

26. Ayah

27. Male Nursing Assistants

28. Female Nursing Assistants

29. Plague overseers

30. Special Cholera workers.

b(i) Sanction of all kinds of leave as per leave rules (except leave out of

India) to such of the above mentioned staff working in the Deputy Directors

office and sanction of leave upto 2 months only.

(ii) Sanction of all kinds of leave as per leave rules exceeding two months

to C&D group staff working in the PHCs of the HUD.

(iii) Sanction of leave upto two months only to the officers coming under

80

Group B officer under his administrative control including Medical Officer

(PHCs) sanction of increments ot the staff working in Deputy Director of

Health Services office and Medical Officers of PHCs.

c. Issue of permission under TamilNadu Government servant conduct

rules to all C&D group officers under his control.

d. Disciplinary powers, shall exercise Disciplinary powers as appointing

authority/ immediate superior officers as per DA rules.

Copy of Government letter NO.26821/L2/2003 Health and Family Welfare Dept.

dated 4.7.2003 addressed to this office.

Sub Establishment- Department of Public Health and

Preventive Medicine- Avoidance of delay in

administration- Delegation of powers to Deputy Director

of Health Services- orders issued Amendment- regarding.

Ref: 1. G.O.Ms.No.104 Health and Family Welfare (L2)

Department dated 21.5.2003.

2. From the Director of Public Health and Preventive Medicine

Letter No.97545/E1/2001/S1(5) dated 6.6.2003.

^^^^

I am directed to state that the following amendment is issued

to the Government order first cited.

AMENDMENT

For the existing expression " all the staff" occurring in (a) of

Annuxure to G.O.Ms.No.104, Health and Family Welfare dated 21.5.2003

the expression " following staff " should be substituted.

//

81

Health and Family Welfare Department , Chennai-9.

Letter No.59475/Ab-I/95-3

Dated : 28/11/95

From

Thiru. R. Balachandran B.A.,

Under Secretary to Government

To

The DPH & PM, Chennai-6.

Madam,

Sub: Establishment - Public Health Ministerial Service-Awarding of Selection

Grade in the post of Assistant on par with their junior clarification issued.

Ref: Your office letter No.174457/E4/92/S2 dt:21.8.95.

&&&&

I am directed to state that for re-fixation of pay on par with junior as per F.R. 27 read

with ruling (2) under F.R. 22 B the senior and junior should belong to same cadre in the

lower post and higher post. In this case, the seniors belong to Junior Assistant Cadre;

whereas the Junior (Thiru.G. Seetharaman) belong to Typist cadre. As such the ruling (2)

under F.R 22 (b) is not satisfied. I am therefore to inform that the seniors promoted from

the cadre of Junior Assistant to assistants are not eligible to have their pay re-fixed on par

with their junior (Thiru. G. Seetharaaman) since he was promoted from the cadre of

Typist as Assistant.

Sd. for US to Govt.

82

Health and Family Welfare Department , Chennai-9.

Letter No.59597/Ab-I/96-8

Dated : 09/12/97

From

Thiru. K. Allaudin I.A.S.,


To

The DPH & PM,

Chennai-6.

Sir,

Sub: Establishment - Public Health Ministerial Service-Awarding of Selection

Grade in the post of Assistant- Clarification..

Ref: 1. Govt. No.59475/ABI/95-3 dt:28.11.95.

2. Your office letter No.1427115/E4/96/S1 dt:29.10.96..

&&&&

In the Government letter first cited, the DPH & PM has been informed that for

refixation of pay on par with Juniors as per FR 27 read with ruling (2) under FR 22B, the

senior and junior should belong to the same cadre in the lower post and higher post.

Since seniors Tvl. S.M. Kannan and other Superintendents belong to Junior Assistant

cadre and Junior Thiru. G. Seetharam belongs to Typist cadre, the rule (2) under FR 22b

is not satisfied. Hence the seniors promoted from the cadre of Junior Assistants to

Assistants are not eligible to have their pay fixed on par with their junior (Thiru. G.

Seetharaman ) since he was promoted from the cadre of Typist as Assistant..

2.In their representation Tvl. S.M. Kannan and other superintendents have been

represented to the Government as follows:-

The following instructions have been issued by the Government in para 3 (VIII)

of G.O.Ms.No.68 P& AR Dept., dt:23.1.86 . "A senior person in the ordinary / Selection

category will also be appointed to the selection/Special Category with effect from the

date on which his junior is appointed to the selection / Special category even though the

services might not have actually put in the required 10/20 years of services. However in

respect of cases where junior moves to selection grade due to retrospective regularisation

from a date earlier than the date of regularisation of their seniors, the seniors should be

83

appointed to selection Grade/Special grade only after they have completed 10 years of

service.

In view of the above instructions issued they has requested favourable orders

stepping up of their pay to Rs.1500/- with effect from 22.11.88 in the scale of pay of

Rs.1400-50-2300-60-1660 (i.e) the date from which the pay of their junior (Thiru.G.

Seetharaman ) was fixed on 22.11..88 in the post of selection Grade Assistant.

3. The request of Tvl. S.M. Kannan and others superintendents have been

examined by the Government in detail and they direct that they is no need to reconsider

the orders already issued in the matter in Government letter first cited.

Sd. for Spl. Secretary to Govt.

84

D.Dis.No.186972/E4/93-S3 Office of the DPH & PM Chennai-6.

Dt: 24.11.93.

Sub: Tamilnadu Revised Scales of Pay Rules 1989 Junior getting more pay than

senior due to promotion of junior Assistant moving on to the Special Grade

in the lower post - Rectifiscation of anomaly clarification issued.

Ref: Govt. lr.no. 248667a/PC/93 dt:8.11.93.

&&&&

A Copy of the Government letter cited is communicated for information and necessary

action.

Sd/- for DPH & PM

Copy of Govt.Letter No.24867A/PC/93 dt:8.11.1993

Finance (Pay Cell) Department,

Sub: Tamil Nadu Revised Scales of Pay Rules 1939 - Junior getting more pay

than senior due to promotion of Junior after moving on to the special

Grade in the lower post - Rectification of anomaly - Clarification - issued.

Ref: 1. G.O.Ms.No.304 Finance dt:23.3.1990

2. G.O.Ms.No.590 Finance Dated : 1.8.1992

3. G.O.Ms.No.664, Finance dated : 24.8.1992

4. Government letter No. 1066622/PC/92 -1 Finance dated :11.12.1992.

5. Representation received from TN Assistant Agricultural Officers

Association dt: 9.4.1993 and 11.7.1993.

&&&&

I am to invite your attention to the references cited In its representations fifth cited the

TN Assistant Agricultural Officers Association has brought to the notice the Government

that consequent on the grant of special Grade with effect from 27.6.89 to the posts for

which no such special grade was available prior to 1.6.88 some of the juniors holding the

post of Assistant Agricultural officer moved to Special Grade with effect from 27.6.9 and

then get their promotion as Assistant Seed Officers and thereby happened to draw more

pay than their seniors who were promoted as Assistant seed Officers or Deputy

Agricultural officers prior to 1.6.88. It has also been brought to the notice of the

Government the some of the Assistant Agricultural officers who were also granted with

5% PP as per the orders issued in the government Order third cited and got their

promotion as Assistant Seed Officer or Deputy Agricultural Officer after 1.8.92 happened

to draw more pay than their seniors in the post of ASO/DAO. The Association has

therefore, requested to rectify the anomaly by stepping up the pay of seniors on par with

that their juniors.

2. Government after careful consideration of the above request direct that

wherever the junior happed to draw more pay than seniors due to the promotion of the

junior to the higher post after having moved to the special grade in the lower post after

27.6.89 and who is allowed to retain the Special Grade of pay in the higher post as per the

85

orders issued in the Government order second cited and also drawn PP granted in the

Government Order third cited, the seniors also be allowed the same pay as that of their

junior if advantageous pay of the seniors shall be stepped up that of their junior in the

higher post with effect from the date of drawal of higher pay by the junior with reference

to provisions under FR 27 and subject to the satisfaction of the conditions under ruling

(2) under FR 22 (b).

3. The Government also direct that such seniors shall allowed to draw their next

annual increment only on completion of one year qualifying service from the date of such

refixation from the date from which the junior get increment.

4. Illustration are given in Annexure to this letter

Annexure

"A" a Selection Grade Assistant Agricultural Officer and "B" another Selection Grade

Assistant Agricultural Officer who is junior to "A" were drawing a pay of Rs.1065 as on

29.12.86 in the post of S.G AAO (Rs.789-1885) . The Senior "A" has been promoted as

ASO in the scale of pay ( Pre-revised) of Rs.780-1385 with effect from 30.12.86 and his

pay has fixed at Rs.1,105/- and he was drawing a pay of Rs.1520/- in the revised scale of

pay of Rs.1400-2600 in the post of ASO as on 27.6.89. On the other hand the junior "B"

who continues to act as S.G.Assistant Agricultural Officer drawing the same pay of

Rs.1,065/- on 31.5.88 has been allowed to move on to Special Grade in the post of AAO

w.e.f 27.6.89 (vide G.O.Ms.No.304 Finance dated :28.3.90) and his pay was fixed at

Rs.1640/- w/e//f 27.6.89 in the Speical Grade scale of pay of Rs.1640-2900. He earned

annual increments raising his pay from Rs.1640-2900. He earned annual increments

raising his pay from Rs.1640 to Rs.1700/- w.e.f 1.10.89 and 1700/- to 1760/- w.e.f

1.10.99. Subsequently the junior "B" got his promotion as ASO with effect from

11.10.99. He opts to continue in the scale of pay of the post of S.G AAO in the higher

post as per G.O.Ms.No.590 Finance, dt:1.8.92. As such his pay has been fixed at

Rs.1820/- in the post of ASO, and he therefore happens to draw more pay than his senior

"A" as tabulated below:-

Sl.No. "A" Senior "B" Junior

1. Pay as on 29.12.86 in the post of

Selection Grade Assistant

Agricultural Officer

Rs.1065

(Rs.780-1385)

Rs.1065

(Rs.780-1385)

2. Pay fixed on Promotion in the

post of Assistant Seed Officer

w.e.f 30.12.86.

Rs.1105/-

(Rs.780-1385)

-

3.

Pay as 27.6.89 Rs.1520

(as Assistant seed

Officer Rs.1400-

2600)

Rs.1440

(S.G.Assistant


Rs.(1400-2600)

4.

Pay fixed in the post of AAO on

his movement to S.G. AAO w.e..f

27.6.89

------ Rs.1640/-

(Rs.1640-2900)

86

5

Increment as on 1.10.89 &

1.10.99

Rs.1600

(Rs1520+40+40)

Rs.1760

(Rs.1640+60+60

6

Pay fixed on promotion as ASO

(1.10.90

Rs.1600

(Rs.1400-2600)

Rs.1820/-

(Rs.1640-2900)

7

Pay drawn as on 1.10.92 in the

post of ASO.

Rs.1700/-

(Rs.1400-26000

Rs.1940

(Rs.1640-2900)

The pay of the senior "A" shall be stepped up to Rs.1640/- w.e.f 27.6.89 and again at

Rs.1820 w.e.f 1.10.90 with the scale of pay of Rs.1640-2900.

Sd/- Superintendent.

87


Finance (P.C) Department

Letter No. 2299/PC/99-1 dt: 11.2.1999

From

Tmt. Girija Vaidhyanathan I.A.S

Special Secretary to Government.

To

All HODs.

All Depts of Secretariat.

The Accountant General, Chennai-18/9/35. Madurai.

The Pay and Accounts Officer, Chennai-99/5/35/79 Madurai.


The Secretary TNPSC, Ch-2.

The Registrar, High Court ,Ch-104.

Sir,

Sub:TN Revised Scales of pay Rules, 1998- 5% personal pay granted to certain

categories with effect from 1.9.98 - Anomaly of junior getting more pay than

senior - clarification- Reg.

Ref: 1. Govt. letter No. 1539/PC/93-1 Finance dt:13.5.93.

2.G.O,Ms.No. 497 Finance (PC)Dept., dt:15.9.98.

3.From the Chief Engineer PWd WRO Madurai Region, Madurai

Lr.No. A1 /0001/99-1 dt:4.1.99.

&&&&&

I am to invite your attention to the references cited and to state that if junior

employee who was in receipt of the personal pay granted in the G.O second cited with

effect from 1.9.98 happens to draw more pay than his senior ( who was promoted to

higher post prior to 1.9.98) consequent on his promotion to higher post after 1.9.98

such anomalies can be rectified by stepping up the pay of the seniors on par with that

of the junior, subject to the fulfilment of other conditions prescribed under

fundamental Rules on the analogy of the clarifications issued in the reference first

cited.

Sd for Spl. Secretary to Government on 11.2.99

88

R.No.23138/PHC4/A2/2005 Office of the DPH & PM ,

Chennai-6.

Dt: 18.2.2005.

CIRCULAR

Sub: Public Health - Stores - Purchase of Articles - Write Off - Condemnation of

Articles - instructions issued - regarding.

&&&&

Time and again, detailed instructions have been issued regarding the purchase and

condemnation of articles. But during the inspection of the various officers of the

Department at the Offices of the DDHS as well as PHCs/ HSCs, it is found that large

number of condemned and unserviceable articles are lying scattered and occupying more

space, thereby creating a problem of storage for the newly purchased ones. To obviate

this situation, the instructions already issued are once again reiterated below:

PURCHASE OF STORES:

The purchase of stores is governed by article 123, 124 and 125 of TN Code

Volume -I and the procedures to be followed are available in the TN Transparency in

Tender Act, 1999 and the rules made thereunder. The procedures noted therein should

scrupulously be followed to avoid audit objections at a later date. Estimate of

requirements forms a primary part of the purchase. After duly estimating the

requirements taking into consideration various factors, the budget provision available has

to be taken into consideration before deciding the purchase. All purchases should be

within the delegation of powers to various officers and executive orders issued then and

there. Accumulation of stores unnecessarily and duplication of purchases should be

avoided. Mere availability of budget provision does not mean that it is for spending in

full. Purchases should be judicious and limited to the actual requirements.

STOCK ACCOUNTS:

After the purchases are made, it is of paramount importance to maintain a stock

account of the articles. Maintenance of stock account or inventory helps in preventing

loss to Government through theft, fraud or accident and makes it possible to check the

89

actual balance with book balance and the expenditure on the purchases at a given time.

The stock register should be maintained in the prescribed format. In all the Offices,

custodian of the stock should be nominated and he should be made responsible for the

proper accounting of the stores and stocks. While receiving the stock he has to bring it

into account in the stock register and note the value of the item, total quantity and name

of the supplier batch No., expiry date etc. in respect of medicines without fail. Whenever

the stores are issued it has to be only based on the indent of the users and with the proper

approval of the officers concerned.

The Stocks and stores should be verified by the Head of office atlease once in a

year (i.e) physical verification as on 31st March of every year has to be carried out. Also

surprise verification has to be carried out at frequent intervals. In Offices where second

level Gazetted Officers are available the responsibility of verification may be delegated to

them by the Head of office. During such verification if the Verifying Officers feel that

some stores are in excess, he has to report to the competent authority for further action.

Excess if any over and above the book balance should be pointed out and it has to be

taken into account as "Excess brought to stock" . This needs no orders from any Higher

Authorities. Normally, stores and stocks lying unused for more than a year will have to

be considered as being in excess of reasonable requirement unless there is sufficient

reason for this.

The stores available at the Office of the DDHS is to be verified by the DDHS

himself atleast once in a year and also he has to verify the stocks in the main PHCs. The

Block Medical Officers concerned has to verify the stores and stocks available at Addl.

PHCs without fail. Similarly the Medical Officers of the PHCs should verify the stocks

at HSCs level.

Recently Department of PH & PM is providing some High-tech instruments to

various PHCs. As far as upkeeping of instruments at PHC level, the following action

may also be taken without omission.

a. Proposal must be sent for having Annual Maintenance Contract for all the

costly instruments.

90

b. The responsibility to upkeep the instruments with daily supervision must be

fixed with one staff of the PHC.

c. Log book must be maintained for all the instruments.

CONDEMNATION OF ARTICLES:

Article 140 of TNFC-Vol.I deals with the condemnation of articles. Subject to

any special orders issued by the Government in particular cases, stores which become

unserviceable in the ordinary course or by fair wear and tear may be condemned and

value written off by the authority competent to sanction the purchase of new stores to

replace them under Article 125 of TNFC Vol.I. He should record the full reasons for

condemning the stores in his Order and add a Certificate as below:-

" Certified that I have personally satisfied myself that each item written off in the

Proceedings has become unserviceable in the ordinary course through proper usage or

fair wear and tear".

While writing off the value of the articles, the original value of the articles or the

depreciated value wherever applicable has to be written off. If the value of the articles

after allowing depreciation is "NIL" there is no need to write off the Nil value. However

when such of those articles whose value is Nil but they are still in use and have some

more years of life and useful value and if these types of articles are lost due to theft,

negligence or any other calamities, then the orders of the competent authority is

necessary for writing off such losses under Article 298 of TNFC Vol.-I. In cases where

the value of the article is reduced to NIL by the operation of the depreciation, but the

article itself is found to be unserviceable due to fair wear and tear, the authority

competent under Article 140 of TNFC Vol. I has to write off the book value i e. the value

recorded in the stock accounts. A separate register of write off has to be maintained by

each Head of Office and all write off orders to be recorded therein.

91

DISPOSAL OF UNSERVICEABLE ARTICLES:

After the process of condemnation and write off of the value is over, the

unserviceable articles are to be disposed off in the following manner:

1. Condemned stores which are quite worthless should be ordered to be destroyed.

2. Other condemned articles should as far as possible be sold under the orders of the

competent authority. In case the estimated value of the receipts is below Rs.25,000/-

Public Auction may be conducted . When the estimated value of receipts is likely to

exceed Rs.25,000/- but below Rs.1,00,000/- Limited Tender System may be followed.

While going in for Limited Tender System/Public Auction , wide publicity has to be

given by the authority concerned.

When articles are sold by Public Auction, the head of the Office or any other

Gazetted Officer should invariably attend the Auction and record the final bid. After

the amount is collected from the highest bidder, the amount along with the Sales Tax

towards the sale proceeds should be remitted into Government account under the

following Head of account:

" 0210 Medical and Public Health -04 Public Health - 800 Other Receipts of

Public Health - Ad Other Public Health Receipts (DP Code 0210 04 800 AD 0408)

SALES TAX :-

"0040 Sales Tax - General Sales Tax -800 Other Receipts - AC Sale Proceeds of

Condemned Articles".

The Head of the Office or any other Gazetted Officer should also be present

when the articles sold are released, his presence being more essential when the release of

articles takes place after sometime of the auction or when it involves process such as

weighing etc.,

92

The above guidelines are once again issued to refresh the memories of the

Officials concerned. It is but a fact that a large number of unserviceable and condemned

articles are lying in the backyards of Office of the DDHS, PHCs/HSCs and day by day

they are losing their value due to exposure to sun and rain. If timely action is not taken to

condemn and dispose them, there is every possibility of loss to Government due to poor

receipt realisation.

Also this item is being highlighted in almost all the AG's and Internal Audit

reports. Inspite of this, no fruitful action has been taken by the Officers concerned.

Such sort of attitude is to be put an end to immediately. all the DDHS and M.Os are

requested to rise up to the occasion and take prompt action to dispose of the condemned

articles. A positive approach and fruitful action on this score will serve a lot in putting in

proper use the newly purchased stores.

The instructions already issued at various times have once again been reiterated in

this Circular and whenever action is taken, all the relevant rules and procedures should

invariably be followed and audit objections a voided.

Sd/- S. Murugan

DPH & PM

93

HEALTH AND FAMILY WELFARE DEPARTMENT , CHENNAI-9.

Letter No.10058/B2/97-2 H Dated :18/03/97

From

Thiru. M.G. Joseph Raj MSc.,

Deputy Secretary to Government

To

The Deputy Accountant General

Office of the AG (Audit-I)

Chennai-18.

Sir,

Sub: Tamil Nadu Medical Service - Clarification regarding drawal of Rural

Allowance in addition to HRA - Reg.

Ref: 1. Your Lr.No. AG (AU) I /ISC-VIII/11/RA/1232, dt:29.1.97 and 13.2.97.

&&&&&&

I am directed to invite your attention to the reference cited and to furnish the following

clarification with regard to drawal of Rural Allowances-

1. Medical officers working in PHCs situated in Rural areas and residing in places where

the PHCs are situated are eligible for payment of Rural allowance of Rs.400/- per

month in addition to HRA.

2. Medical Officer working in PHCs situated in urban areas are not eligible to draw rural

allowances of Rs.400/- per month.

Sd /- for DS to Government

94

Personnel and Administrative

Reforms (F.R.III) Dept.,

Ssecretariat, Chennai-9.

Letter No. 53963/FR.III /2009-9 dated : 8.5.2003.

Tmt. Lakshmi Pranesh, IAS.,

Chief Secretary to Government

Sir/Madam

Sub: Leave - Fundamental Rules and TN leave Rules - Permission to rejoin duty

after unauthorised absence / on leave exceeding permissible limit- Instruction

- Issued.

Ref: 1. Lr.No.8699/91-5/P&AR (FR.III) Department dt:8.8.91.

2. G.OMs.No.154 P&AR (FR.III) Department dt:8.8.00

&&&&&

As per the existing provisions in Rule 18 (1) of the Fundamental Rules, a

Government Servant (Permanent or Approved Probationer) who has not completed

five years of service can be granted leave of any kind except leave on medical

certificate or study leave under F.R. 84 for a continuous period not exceeding six

months at any one time.

Rule 18(2) of Fundamental Rules lays down that a Government Servant (Permanent

or Approved Probationer) who has completed five years of service is eligible for

sanction of any kind of leave for a continuous period not exceeding one year at any

one time. Similarly, Rule 23 (a) (ii) of the TN Leave Rules, 1933 , permits sanction

of Extraordinary Leave not exceeding six months at any one time subject to certain

conditions stipulated therein in the case of non-permanent Government servants

( Probationers and temporary)

2. Prior to 8.8.2000 Rul;e 18(3) of the Fundamental Rules, codified that punishment of

removal of Rule 18(1) or (2) as the case may be

3. In the Government letter cited instructions were issued among others, that in cases

where the Government Servants express willingness to rejoin duty, pending

finalisation of the disciplinary proceedings they may be permitted to rejoin duty in the

first Instance and subsequently removed from service after reaching a finally on the

disciplinary proceedings as per Rule 18(3) of Fundamental Rules.

4. Subsequently, based on the orders of TN Administrative Tribunal in O.ANo.1120/89

and 44 other O.As dated 21.10.99 Rules 18(3) of the Fundamental Rule, has been

amended, deleting the codified punishment of removal for violation of R.R. 18(1) &

(2) in the G.O cited. The existing FR 18(3) is as follows:-

95

"When a Government servant (permanent or Approved Probation) does not resume

duty after remaining on leave for continuous period of six months or one year, as the

case may be under sub rule (1) or (2) or remains absent from duty after the expiry of

his leave otherwise than on foreign service or on account of suspension or on account

of leave for employment abroad under Section II-A of the TNLR 1933 for any period

which together with the period of leave granted to him exceeds the limit he shall be

liable for disciplinary action under TNCS ( Discipline and Appeal) Rules."

5. In view of the changed circumstances after deletion of the codified punishment of

removal from FR 18 (3) the Government have considered the revision of the

instructions in the Government letter cited.

6. The Government after careful examination direct that

(i) prompt disciplinary action should be initiated against the Government servants

who do not resume duty after long absence or on leave exceeding the permissible

limit under Rule 18(1) and (2) of FR or Rule 23(a) (ii) of the TNLR 1933 as the

case may be by the disciplinary authorities following the procedure laid down in

the TNCS (Discipline and Appeal) Rules and to finalise the disciplinary

proceedings with utmost speed.

(ii) In cases where the Government servants express willingness to rejoin duty

pending finalization of the disciplinary proceedings they may be permitted to

rejoin duty.

(iii) the disciplinary authority should initiate disciplinary action against the

Government servants who have violated FR 18(1) or (2) under rule 17 of the

TNCS (Discipline and Appeal) Rules and consider that good and sufficient reason

exist for imposing any one of the penalties under rule 8 of the TNCS (Discipline

and Appeal) Rules and final orders shall be passed;

(iv) the Administrative departments shall take a periodical review of the absence of

Government servants in all Departments and expedite to initiate suitable

disciplinary action against them for violation of Rules 18(1) or (2) of the FR or

Rule 23(a) of the TNLR 1933.

(v) the Administrative Departments of Secretariat shall also take a periodical review

of the Officers responsible for not taking disciplinary action promptly against the

Government Servants for violation of Rule 18 (1) or (2)_ of FR and Rule 23 (a)

(ii) of the TNLR 1933 and instruct the appropriate authority to take disciplinary

action against the erring officials without fail;

(vi) all the Departments of Secretariat shall send a half yearly periodical report, on the

reviews conducted in their Departments, to the Personal and Administrative

Reforms (FRIII) Department.

Sd/- for Chief Secretary to Govt.

96

D.Dis.No.186972/E4/93-S3 Office of the DPH & PM Chennai-6.

Dt: 24.11.93.

Sub: Tamilnadu Revised Scales of Pay Rules 1989 Junior getting more pay than

senior due to promotion of junior Assistant moving on to the Special Grade

in

the lower post - Rectifiscation of anomaly clarification issued.

Ref: Govt. lr.no. 248667a/PC/93 dt:8.11.93.

&&&&

A Copy of the Government letter cited is communicated for information and necessary

action.

Sd/- for DPH & PM

Copy of Govt.Letter No.24867A/PC/93 dt:8.11.1993

Finance (Pay Cell) Department,

Sub: Tamil Nadu Revised Scales of Pay Rules 1939 - Junior getting more pay

than senior due to promotion of Junior after moving on to the special

Grade in the lower post - Rectification of anomaly - Clarification - issued.

Ref: 1. G.O.Ms.No.304 Finance dt:23.3.1990

2. G.O.Ms.No.590 Finance Dated : 1.8.1992

3. G.O.Ms.No.664, Finance dated : 24.8.1992

4. Government letter No. 1066622/PC/92 -1 Finance dated :11.12.1992.

5. Representation reaceived from TN Assistant Agricultural Officers

Association dt: 9.4.1993 and 11.7.1993.

&&&&

I am to invite your attention to the references cited In its representations fifth cited the

TN Assistant Agricultural Officers Association has brought to the notice the Government

that consequent on the grant of special Grade with effect from 27.6.89 to the posts for

which no such special grade was available prior to 1.6.88 some of the juniors holding the

post of Assistant Agricultural officer moved to Special Grade with effect from 27.6.9 and

then get their promotion as Assistant Seed Officers and thereby happened to draw more

pay than their seniors who were promoted as Assistant seed Officers or Deputy

Agricultural officers prior to 1.6.88. It has also been brought to the notice of the

Government the some of the Assistant Agricultural officers who were also granted with

5% PP as per the orders issued in the government Order third cited and got their

promotion as Assistant Seed Officer or Deputy Agricultural Officer after 1.8.92 happened

to draw more pay than their seniors in the post of ASO/DAO. The Association has

therefore, requested to rectify the anomaly by stepping up the pay of seniors on par with

that their juniors.

97

2. Government after careful consideration of the above request direct that

wherever the junior happed to draw more pay than seniors due to the promotion of the

junior to the higher post after having moved to the special grade in the lower post after

27.6.89 and who is allowed to retain the Special Grade of pay in the higher post as per the

orders issued in the Government order second cited and also drawn PP granted in the

Government Order third cited, the seniors also be allowed the same pay as that of their

junior if advantageous pay of the seniors shall be stepped up that of their junior in the

higher post with effect from the date of drawal of higher pay by the junior with reference

to provisions under FR 27 and subject to the satisfaction of the conditions under ruling

(2) under FR 22 (b).

3. The Government also direct that such seniors shall allowed to draw their next

annual increment only on completion of one year qualifying service from the date of such

refixation from the date from which the junior get increment.

4. Illustration are given in Annexure to this letter

Annexure

"A" a Selection Grade Assistant Agricultural Officer and "B" another Selection Grade

Assistant Agricultural Officer who is junior to "A" were drawing a pay of Rs.1065 as on

29.12.86 in the post of S.G AAO (Rs.789-1885) . The Senior "A" has been promoted as

ASO in the scale of pay ( Pre-revised) of Rs.780-1385 with effect from 30.12.86 and his

pay has fixed at Rs.1,105/- and he was drawing a pay of Rs.1520/- in the revised scale of

pay of Rs.1400-2600 in the post of ASO as on 27.6.89. On the other hand the junior "B"

who continues to act as S.G.Assistant Agricultural Officer drawing the same pay of

Rs.1,065/- on 31.5.88 has been allowed to move on to Special Grade in the post of AAO

w.e.f 27.6.89 (vide G.O.Ms.No.304 Finance dated :28.3.90) and his pay was fixed at

Rs.1640/- w/e//f 27.6.89 in the Speical Grade scale of pay of Rs.1640-2900. He earned

annual increments raising his pay from Rs.1640-2900. He earned annual increments

raising his pay from Rs.1640 to Rs.1700/- w.e.f 1.10.89 and 1700/- to 1760/- w.e.f

1.10.99. Subsequently the junior "B" got his promotion as ASO with effect from

11.10.99. He opts to continue in the scale of pay of the post of S.G AAO in the higher

post as per G.O.Ms.No.590 Finance, dt:1.8.92. As such his pay has been fixed at

Rs.1820/- in the post of ASO, and he therefore happens to draw more pay than his senior

"A" as tabulated below:-

Sl.No. "A" Senior "B" Junior

1. Pay as on 29.12.86 in the post of

Selection Grade Assistant


Rs.1065

(Rs.780-1385)

Rs.1065

(Rs.780-1385)

2. Pay fixed on Promotion in the

post of Assistant Seed Officer

w.e.f 30.12.86.

Rs.1105/-

(Rs.780-1385)

-

3.

Pay as 27.6.89 Rs.1520

(as Assistant seed

Rs.1440

(S.G.Assistant

98

Officer Rs.1400-

2600)


Rs.(1400-2600)

4.

Pay fixed in the post of AAO on

his movement to S.G. AAO w.e..f

27.6.89

------ Rs.1640/-

(Rs.1640-2900)

5

Increment as on 1.10.89 &

1.10.99

Rs.1600

(Rs1520+40+40)

Rs.1760

(Rs.1640+60+60

6

Pay fixed on promotion as ASO

(1.10.90

Rs.1600

(Rs.1400-2600)

Rs.1820/-

(Rs.1640-2900)

7

Pay drawn as on 1.10.92 in the

post of ASO.

Rs.1700/-

(Rs.1400-26000

Rs.1940

(Rs.1640-2900)

The pay of the senior "A" shall be stepped up to Rs.1640/- w.e.f 27.6.89 and again at

Rs.1820 w.e.f 1.10.90 with the scale of pay of Rs.1640-2900.

Sd/- Superintendent.

Copy of Govt. Order Ms.No.900 Finance (Pension) Department dt:4.12.95.

Read : 1. G.O.Ms.No.751 (BG.III) Dated :8.10.91

2.From the Ssecretary , TNPSC, D.O.Letter No.3403/S3/92 dt:1.7.94.

****

Order :

The following Notifiscation will be published in the TN Government Gazettee:

NOTIFICATION

In exercise of the powers conferred by the provision to Article 309 of the

Constitution of India and in supersession of the Finance Dept., Notifiscation No. S.R.O.

B. 72 /92 [page 64 of Part III - Section 1 (b) of the TN Government Gazettee ated

:25.3.1992 the Governor of TN hereby makes the following amendments to the TN

Pension Rules 1978.

3. The amendments hereby made shll be deemed to have come into force on the 25th

march 1992.

Amendment

In the said Rules -

in rule 72 after sub-rule (11) the following sub-rules shall be added, namely:-

"12 If a Government Servant against whom disceplinary action is pending or is

contemplated in respect of audit objections involving financial losses or other

99

irregularities dies before final orders are passed in the matter, the audit objections

pending against the deceased servant shall be deemed to have been settled on the date

of his death and disciplinary proceeding or contemplated shall on the date of his death,

be deemed to have been draped. In such cases, DCRG and other retirement benefits

due to the family of the deceased Government servant shall not be withheld " and

(2) in rule 74 after su-rule (11) the sub rule shall to be added namely

"(12) If a Government servant against whom disciplinary action is pending or is

contemplated in respect of audit objections involving financial losses or other

irregularities dies before final orders are passed in the matter, the audit objections

pending against the deceased servant shall be deemed to have been settled on the date

of his death and disciplinary proceedings pending or contemplated shall on the date of

his death, be deemed to have been dropped. In such cases, DCRG and other retirement

benefits due to the family of the deceased Government servant shall not be withheld.

for DPH and PM

100


FINANCE (P.C) DEPARTMENT

Letter No.53575 /Pc/2004-1 dt:8.9.04.

Sub : Pay revision arrears Mode of Payment of 60% arrears of pay and allowances

w.e.f 1.1.96 in respect of those who retired from 1.1.96 to 31..3.98 Instructions

issued.

Ref: 1. G.O.Ms.No.411 Finace (PC) Dept., dt:31.7.04.

2. G.O.Ms.No.412 Finance (PC) Dept., dt:31.7.04.

3 G.O.Ms.no.413 Finance (PC) Dept., dt:31.7.04.

&&&&

In the Government order third cited, orders have been issued regarding payment of

60% arrears of pay and other allowances already credited into the GPF accounts of those

who retired from 1.1.96 to 31..3.04 . Certain doubts have been raised about the

regulation of 60% arrears consequent on revision of pay and allowances with effect from

1.1.96 . The following clarifications are issued.

Sl.No

.

Points raised

Clarification Issued.

1.

In respect of employees retired

between 1.1.96 and 31.3.98 there

will be no recovery towards

GPF. In such how to regulate

the 60% arrears of pay and other

allowances.

In such cases 20% of arrears was paid during

1993 -99 and another 20% was paid in the year

1999-2000. The balance 60% has not been

claimed earlier and credited to the GPF account

since their accounts were already closed in such

cases 60% of pay and other allowances a long

with interest shall be worked out up to 31.3.03

and orders shall be issued in the form of

proceedings for payment of amount arrived in

there equal annual instalments (i.e 2004-05,

2005-06 and 2006-07). The payment of the

first of the three annual instalments shall be

made in 2004-05 by presenting the bill in Pay

and Accounts Officer/treasury Officer/Sub-

Treasury Officer and the same shall be paid to

the individual in the form of small savings

scripts either as Post Office Time Deposit for 3

years or as NSC -VIII issue based o n the option

of the individual. The same procedure shall be

followed for the payment of second and third

instalments in the years 2005-06 and 2006-07 .

The Heads of Departments / Head of office will

also maintain suitable register with necessary

entries particulars to make payment in the

subsequent years.

2. How the interest shall be

calculated on the arrears amount.

Interest shall be calculated on the arrears

amount at the rates as applicable to the General

Provident Fund account for the respective years

101

with compound interest annually

3.

In whose name the cheque has to

be issued for the purpose of

drawal of small savings scrips.

The Cheque has to be issued in favour of the

post Master of the concerned post office in

which the pensioner has opted for obtaining the

small Savings scrips along with a covering

letter from Drawing and Disbursing Officer.

4.

Post Office Time Deposits is in

the multiples of Rs.200/- and

NSC-VIII issue is in the

multiples of Rs.100/- only Then

now the fraction of the amount

arrived at has to be paid.

After purchasing the Post Office Time Deposit

or National Savings Certificate-VIII issue

fraction amount, if any shall be paid to the

pensioner in cash

5.

In respect of employees who had

served under foreign service

during the period between 1.1.96

and 31.3.98 there will be no

recovery towards GPF. In such

cases how to regulate the 60%

arrears of pay and allowances.

If the employees who had served in foreign

service and in whose cases the balance 60%

arrears has not been claimed and credited in

GPF account. The foreign employer should

work out and claim the 60% of pay and other

allowances along with interest upto 31.3.03.

For this purpose, an order in the form of

proceedings may be issued indicating the

arrears amount arrived at for making payment

in three annual instalments (i.e) first instalment

in the year 2004-05 second instalment in the

year 2005-06 and third and final instalment in

the 2006-07 in the form of Small Savings Crips

as ordered in the Government Order third cited.

Sd/- for Development Commissioner and Principal


102


FINANCE (P.C) DEPARTMENT

Letter No.53575/PC/2004-2 dated :8.9.04.

Sir,

Sub: Pension and other retirement benefits -Arrears of encashment of leave at the

time of retirement - Instructions -issued.

Ref: G.O.Ms.No. 412, Finance (PC) Department dated :31/7/04.

&&&&

In paragraph 3 of the Government Order cited, orders have been issued regarding

the payment of arrears of gratuity in three annual equal instalments in respect of those

who retired between 1.1.96 and 31.3.98. It has also been ordered that other retirement

benefits if any shall also be claimed in a similar manner. A doubt has been raised as to

whether the other retirement benefits includes encashment of leave salary at the time of

retirement.

2. I am directed to clarity that the other retirement benefits mentioned in the said

Government order includes encashment of leave salary at the time of retirement . The

Heads of Departments/ Head of Office are requested to work out the difference in leave

salary for encashment of leave at credit at the time of retirement in respect of those who

retired between 1.1.96 and 31.3.98 by allowing interest as in the case of gratuity and

payment will be made in three equal annual instalments (i.e first instalment in 2004-05

second instalment in 2005-06 and third and final instalment in 2006-07). The Head of

Department /Head of Office will claim the first instalment of difference in leave salary in

2004-05 presenting the bill in Pay and Accounts Office/Treasury Office /Sub Treasury

Office concerned and make payment to the pensioner.

3. The arrears amount of encashment of leave salary shall be debited to the

following had of account.:-

"2071. Pension and other retirement benefits -01 Civil-115 Leave encashment

benefits - I Non-Plan - AA Encashment of leave salary of Government servants at the

time of retirement/death or termination of service (D.P code No.2071

.01.115.AA.0007)"

4. The Heads of Department/Head of Office will also maintain a suitable register

with complete details for making payments for the second and third instalments

in the subsequent financial years 2005-06 and 2006-07.

Sd/- for Developmemt Commissioner and Principal


103

Copy of Government letter No.56827/Pension/2003-8 dated :24.8.04 Finance

(Pension) Department Chennai-9.

Sub:: Pension - Commutation of Pension Table - Revised Orders Amendment -

Issued.

Ref: 1. G.O.Ms.No.408 Finance (Pension) Department dated : 31.7.2004

2. From the Deputy A.G (Pension_)

D.O.Letter No. PM I /III/04-05 /93 dt:12.8.04.

&&&&

The following amendment is issued to the Government Order 1st cited.

Amendment

In para 3 of G.O.Ms.No.408 Finance (Pension ) Department dt:31.7.04 the following

sentence shall stand deleted:-

"All the Pension Pay Officers, Viz Pension Pay Officer / Treasury Officers / Sub

Treasury Officers shall address the Accountant General for the revised commutation

calculation in respect of the employees retired on or after 1.4.2003.

Sd/-Addl. Secretary to Government.

104

Copy of Govt. Letter No.57540/PC/2004-1 Finance (Pay Cell) Department

dt:24.9.04.

Sub : Pension and other Retirement Benefits - Mode of Payment of 60% arrears of

pay and allowances w.e.f 1.1.96 in respect of those who retired from 1.1.96 to

31..3.2004 Instructions issued.

Ref: 1. G.O.Ms.No.411 Finace (PC) Dept., dt:31.7.04.


3 G.O.Ms.no.413 Finance (PC) Dept., dt:31.7.04.

4. Govt. Finance Department Letter No.53575/PC/04-1 and 2 dt:8.9.04.

5. From the Spl. Commissioner & Commissioner of Revenue Adminstration

Chennai. Letter No. Rc.No.RA3(1) 67152/04 dt:24.8.04.

6.From the Special Commissioner & Commissioner of Treasuries & Accounts

Chennai, Letter No. Rc.No.45151/04/E2 dated: 17.8.04.

7. From the pay and Accounts Officer (East ) Chennai Letter No. PAO (East)

/BAS 1?U3/2004 dt:10.9..04.

&&&&

In the Government order third cited, orders have been issued regarding payment of

60% arrears of retirement benefits and pay allowances already credited into the GPF

accounts of those who retired from 1.1.96 to 31..3.04 . In the reference 4th cited the

Government have issued certain clarification regarding the drawal of 60% arrears.

Further it has now been brought to the notice of the Government that certain other points

have to be clarified in connection with the regulation of 60% arrears consequent on

revision of pay and allowances with effect from 1.1.96 . The following clarifications are

issued.

Sl.

Points raised

Clarification Issued.

1.

In certain cases Gratuity and

leave salary were settled at a

later date. Therefore in these

cases whether the interest on

60% arrears in respect of

Gratuity and leave salary shall

be worked out from 1.4.98 or

from the date of payment of

earlier claim..

The delay in payment of gratuity / leave salary is

mainly due to the administrative reasons. In the

case of pay and allowances credited into the GPF

account of the employees, the interest is allowed

from 1.4.98 even though the amount is credited into

GPF account at a later date. On the same analogy

the interest on gratuity and leave salary maybe

allowed from 1.4.98 even though the employees

happened to draw gratuity / leave salary at a leter

date. Hence, the interest on 60% of gratuity and

60% leaave salary may be allowed w.e.f 1.4.98

(Illusration on calculation of interest is enclosed in

the Annexure)

2. In respect of certain cases of

retirement between 1.1.96 to

31.3.98 commutation of

pension have been settled in

subsequent year i.e. in 2001 for

some reason. In this case how

the interest has to be

calculated.

In the case of employees who have retired between

1.1.96 and 31.3.98 and the commutation amount is

settled at a later date, the interest on 60%

commutation arrears shall be calculated

commencing from the month of poayment of first

instalment of 20% commutation arrears, since the

commuted portion of pension has been reduced

only from that month onwards i.e if the 20% of

105

commutation arrear was paid in December 1998

then the interest on 60% of the "Commutation

arrear shall be calculated from January 1999

onwards and not from 1.4.1998.

3. Whether the order/clarification

issued regarding the drawal of

surrender leave salary will

apply to the retired self

drawing officer also.

In respect of Self Drawing Officers also

concerned Drawing and Disbursing Officer shall

get the pay slip for surrender leave from PAO/AG

concerned along with the interest arrived and to

claim of 1/3rd of the amount arrived with interest

after issue of necessary proceedings by the Head of

Office. The Drawing and Disbursing Officer shall

present the bill in PAO/TO/STO and make payment

of the amount to the retired employees by means of

account payee cheque.

The concerned PA/AO shall send the pay slip for

the encashment of leave to the concerned

HOD/Head of Office in order to claim the arrears

and pay it to the retired employees. For payment of

subsequent instalment necessary entries shall be

made in the register maintained in that office.

4.

In respect of pay revision

arrears whether authorization

given by the AG is final and is

valid for three consecutive

years i.e upto 2006-07 and

DDO can continue to issue

certificate in the second and

subsequent instalment of

arrears based on AG's

authority.

Authorisation given by AG after calculating

interest up 31.3.2003 is final and it is valid for 3

years. Concerned Head of Departments/Drawing

and Disbursing Officer shall claim 1/3 rd of the

amount during 2004-05 after issuing proceedings

and to make payment by means of Small Savings

Scrips. It need not again be sent to AG's Office for

further payment.

For payment of subsequent instalments, necessary

entries shall be made in the register maintained in

Head of Department /Head of Office.

5.

How to calculate the interest

in the event of death of the

pensioner after receipt of the

first instalment of 60% of

arrears.

In the even of death of an employee/pensioner

after 1.4.2004 or after the receipt of 1/3rd of arrears

amount, the entire balance amount of arrears in

respect of commutation, Gratuity and encashment

of Leave Salary with interest up the date of death of

death of the deceased employee shall be paid in

cash to the spouse/legal heirs of the employees in

one lumpsum.

6. In respect of employees retired

between 1.1.96 and 31.3.98

and also in the case of

employees retired even after

1.4.98 and in whose cases the

GPF had already been closed

and 60% arrears relating to pay

and allowances are withheld

and kept in the Books in the

Necessary clarification have already been issued in

the reference 4th cited. Further in the case of self

drawing officers also, 60% of pay and other

allowances along with int. shall be worked out up

to 31.3.2003 by the Audit Officers (AG/PAOs)

concerned who in turn shall issue authorization to

concerned Heads of Dept. / Heads of Office for

issue of sanction order for payment of amount

arrived in t\3 equal annual instalments in Small

106

case of non-self drawing

officers and Audit officers in

the case of self drawing

officers. In such cases how to

regulate arrears of pay and

other allowances.

Savings Scrips (i.e 2004-05, 2005-06 and 2006-07)

7. Whether the Head of

Department and Heads of

Offices shall issue proceedings

in the case of employees

retired after 1.4.1998 to

31.3.2004 based on the AG's

authorzation . Is it applicable

to self drawing officer also.

--

8. Whether the orders issued in

G.O. Ms.No.413 Fin (PC)

Dept., dt:31.7.04 is applicable

to employees on 10(a) (I) and

also terminated from service

between 1.1.96 and 31.3.04.

The orders issued in G.O.Ms.No.413 Fin (PC)

Dept., dated 31.7.04 is applicable to the employees

who have been appointed on 10(a) (I) during the

period fro--m 1.1.96 to 31.3.98 and subsequently

terminated from service between 1.1.96 to 31.3.04.

ANNEXURE

ILLUSTRATION

Method of Calculation of Interest on 60% Arrears of DCRG Leave Salary

/Commutation

60% Balance amount of DCRG entitled to

an Officer

70,340

Interest for 1998-99 at 12% 8,441

Balance as on 1.4.99 78,781

Interest for 1999-00 at 12% 9,454

Balance as on 1.4.2000 88,235

Interest for 2000-01 at 11% 9,706

Balance as on 1.4.2001 97,941

Interest for 2001-02 at 9.5% 9,304

Balance as on 1.4.2002 1,07,245

Interest for 2002-03 at 9% 9,652

Balance as on 1.4.2003 1,16,897

Interest for 2003-04 at 8% 9,352

Balance as on 1.4.2004 1,26,249

Total amount to be paid to the retired officer Rs.1,26,249/-

The above said amount with interest shall be released in three annual instalments and

the first instalment amount of Rs.42,083/- will be released in 2004-05.

The interest on 60% commutation arrears shall be calculated commencing from the

month of payment of first instalment of 20% commutation arrears i.e. if the 20% of

commutation arrear was paid in December 1998, then the interest on 60% of

107

commutation arrear shall be calculated from January 1999 onwards and not from

1.4.1998.

ABSTRACT

Public Health - Primary Health Centre -58 Primary Health Centres upgraded as 30

bedded Primary Health Centres - Additional Staff Sanctioned -Orders - Issued.

__________________________________________________________________


G.O.Ms.No.126 Dt: 12.06.2003.

1) G.O.(D) No.1395 Health dt:27.9.2001.

2) G.O.Ms.No.293, Health dt:12.10.2001.

3) G.O.Ms.No.106. Health dt:7.6.2002.

4) G.O.Ms.No.210 Health dt:24.10.2002.

5) From the DPH & PM Lr.Ref. No.12227/PHC6/A4/2002

dt:21.8.02. & 18.12.2002.

&&&&&&&&

ORDER:-

The Government have decided to provide atleast one 30 bedded Health Institution

in each Block where such Institution is currently not available. Accordingly the

Government in the Government Orders 1st to 4

th read above ordered for the

upgradtation of 58 Primary Health Centres as 30 bedded PpHCs with Operation

Theatres. Xray Machine, Ultra Sonogram etc. in the 58 PHCs at the rate of one per

Panchayat Union.

2. Now DPH & PM has sent proposal for the sanction of additional staff to these

58 upgraded PHCs.

3. The Government have examined the proposal of the DPH & PM and decided to

accept it. Accordingly issue the following orders:-

i) Government sanction the creation of 116 posts o f Staff Nurses to these 58 Upgraded

PHCs at the rate of 2 posts per centre. These posts should be filled up on contract

basis at a consolidated pay of Rs.2500/- per month. After completion of 2 years of

service they will be released to DMRHS for absorption to regular time scale

vacancies if their seniority is matured for such regular appointment.

ii) The services of the Lab Assistants and the Hospital Workers working in these 58

Upgraded PHCs shall be utilised in Operating the X-ray Unit and Operation Theatre

respectively. by giving them proper training which should be arraged by the

DPH&PM in consultation. with DME. They shall be paid an allowance of Rs.500/-

and Rs.300/- respectively for their extra work in addition to their normal duties.

108

iii) Medical Officers to these 58 Upgrade pHCs shall be managed temporarily by

making inter arragement.

iv)The expenditure in para 3 above constitutes an items of "New Servie" and the

approval of the Legislature with be obtained in due course, Pending approval of the

Legislature the expenditure will be initially by an advance from the contingency

fund. Order regarding which will be issued from Finance (BGI) Department

separately. The DPH &PM is directed to send necessary application in the

prescribed form alongwith a copy of this order to finance (BGI) Department for

sanctioning the advance from Contingency Fund.

5. The expenditure involved for implementing the orders in para 3 above shall be

debited to the following head of account.

"2210-Medical and Public Health-03 Rural Health Services - Allopathy -103-Primary

Health Centre-JM Primary Health Centres -01 Salaries (DPC-2210-03-103-JM-0106)

6. This order issues with the concurrence of Fiance Department vide its U.O.No.

32664/H-I/03-1 dated :09/06/2003.

Sd/--Secretary to Government.

109

ABSTRACT

Tamil Nadu Medical Service - Rural Allowance sanctioned to Medical Officers

workinng in Primary Health Centres/ Additional Primary Health Centres - Change of

name as "Primary Health Centre Allowance"-Orders -Issued.

-------------------------------------------------------------------------------------------------------


G.O.Ms.No.108 Dt: 12.06.2002

1. From the Director of FW Lr.No.17611/FW/Aud/F4/94 dt:6.12.00

2. From the DPH &PM Lr.No.23789/PHCs.2/S1 dt:4.8.01 and 7.11.01.

3. From the DPH&PM Lr.No.68583/pHCs2/S1/02 dt:21.5.02.

&&&&&&&&

ORDER:-

The DPH &PM has reported that the Meidcal Officers working in PHCs are

sanctioned Rs.400/-per month as Rural Allowance in lieu of Rs.150/- per month as

Special pay in G.O.Ms.No.1144, Health dated 25.06.90. In G.O.Ms.No.484 H&FW

Dept., dated 02.4.91 the Government have enhanced the Rural Allwance Rs.400/- to

Rs.500/- per month to the Medical Officers in PHcs where Government Quarters are not

provided subject to the condition that Medical Officers should reside in the place where

the PHCs are situated. He has also stated that in the G.O.Ms.No.499 Finance (pC)

Department dated 15.9.95 , Government have enhanced the Rural Allowance from

Rs.500/- per month to Rs.525/- per month where Government Quarters are not available

in PHCs and the Rural Allowance has been reduced from Rs.400/- to Rs.375/- per month

where Government quarters are provided to Medical Officers working in PHCs w.e.f

1.9.1998 and reported that as per the above Government Order, the Medical Officers

working in PHCs situated in rural areas may be allowed to claim Rural Allowance and

HRA in addition to Special Pay as sanctioned by the Government.

2. The DPH & PM has further reported that the Medical Officers are not interested

to work in Rural areas and in villages. He has also reported that objection is raised on the

basis of nomenclature only for the Medical Officers working in urban areas and belt areas

in and around the city. He has therefor, recommended that in order to encourage the

Medical Officers to working in rural areas and in villages he has requested early orders

of the Government to change the nomenclature of "Rural Allowance" as "Primary Health

Centre Allowance"

3. The Government have examined the proposal and decided to change the

nomenclature of "Rural Allowance" drawn by the Medical Officers in the PHCs as

"Primary Health Centre Allowance".

4. Accordingly the Government direct that the nomenclature of the "Rural

Allowance" drawn by the Medical Officers in the Primary Health Centres be changed as

"Primary Health Centre Allowance".

110

5. The order issue with the conccurrence of the Finance Department vide its

U.No.1831/FS/2002 dt:28.5.02.

Sd/- Secretary to Governme----nt.



Letter No. 85023/PC/01-2 dt: 10.12.2001

From

Dr. K. Arulmozhi IAS.,

Special Secretary to Government.

To

All HODs.

All Depts of Secretariat

All Secretaries to Government.


The Pay and Accounts Officers.


The Director of Treasuries and Accounts, Ch-15.

Sir,

Sub:TN Revised Scales of pay Rules, 1998- Pay fixation statement in the revised

scales of pay in the Government departments and offices in the State Auditing

of - Instructions.

Ref: From the Principal Acountant General (Audit-I) Chennai

D.O.Lr.No.AG(AU) I ISC-I/Genl./28-39/2001/265 dt:7.11.01.

&&&&&

In G.O.Ms.No.162 Finance *(PC) Department dated 13.4.98 orders have been

issued revising the pay scales of state Government employees and Teachers with

retrospective effect from 1.1.96 . In G.O. Ms.No.497 Finance (PC) Department dated

15.9.98 orders have been issued sanctioning 5 per cent of personal pay to the selected

categories of employees.

2. The Principal AG in his D.O. letter dated 7.11.01 has pointed out that during

the audit check of pay fixation statements in selected departments/offices in a few

districts revealed large number of cases of defective/erroneous fixation of pay on

different counts and resulted in over payments amounting to Rs.71.47 lakhs as reported in

316 paras of the relevant inspection reports issued to the concerned departmental offices.

The AG therefore advised that internal audit wings of the departments may be instructed

to undertake cent per cent audit of pay fixation due to revision o f pay scales from 1.1.96.

3. The Government have examined the points raised by the Principal AG and

decided to take cent per cent audit check of pay fixation statements, sanction of 5%

personal pay, etc., in Government departments and offices. Accordingly Government

issued the following circulars:-

111

(i) Chief Internal Auditor is requested to undertake cent per cent audit check

of pay fixation statements, sanction of 5% personal pay etc., in the

Government departments/officers; and

(ii) Departments of secretariat /Heads of Departments/offices are requested to

arrange to furnish the relevant records to the audit officials.

Sd/ for Special Secretary to Government.

ABSTRACT

Public Health - Awarding Selection Grade in the post of Health Inspector Grade-I by

counting the period of service rendered in the post of Selection Grade Basic Health

Workers -Orders isued.

-------------------------------------------------------------------------------------------------------


G.O.Ms.No.306 Dt: 16.09.2003

1. G.O.Ms.No.1936 Health dated :29.9.82.

2. G.O.Ms.No.593 Health dated :11.9.95..

3. From the DPH&PM Lr.No.156696/MP1/01/S1/

dt:04.09.01 and 16.4.02..

&&&&&&&&

ORDER:-

The TN Health Inspectors Association has stated that they are entitled to get

SG in the post of Health Inspector Grade I w.e.f 11.09.95. as they have rendered services

in the post of SG Basic Health Worker from 1.10.76 to 3.11.88. The DPH & PM has

stated that the post of Basic Health Inspector is a supervisory post for the Basic Health

Workers but the Basic Health Workers who are claiming the rights for counting their

service in the higher grade scale of pay have not actually served in the higher post. Since

the post of BHI is a supervisory post having identical scale of pay of the post of SG BHW

they are claiming to count the services for awarding selection grade in the higher post i.e.

in the post of HI w.e..f the date from which they were deemed to have been promoted

vide G.O.Ms.No.593 H dated 11.9.95. A BHW appointed as SG BHW on 1.10.78

consequent on his promotion as HI Gr.I w.e.f 11.9.95 is eligible for advacement to SG in

the post of HI Gr.I only on 8.8.01 subject to other conditions for awarding SG being

satisfied.

2. The DPH &PM has pointed out that the scale of pay of the post of BHI is lesser

than that of the scale of pay of HI Gr.I during the period from 1.10.78 to 30.9.64. The

scale of pay for the post of HI is higher (Rs.350-600) when compared to the s cale of pay

of the post of SG BHW and Ordinary Grade Basic Health Inspector (Rs.325-550)

3.The Government have carefully examined the proposal and direct that the

services rendered in the post of Selection Grade/ Special Grade Basic Health Worker for

the period from 1.10.84 to 3.11.88 alone canbe taken into account for awarding Selection

Grade in the post of Health Inspector Gr.I who have completed 20 years of service in the

112

post of Health Inspector Gr.II promoted as Health Inspector Gr.I by way of upgradation

as personal to them.

Sd/- Secretary to Government.



G.O.Ms.No.562 dated 28/09/1998.

One Man Commission - Recommendations of the One man Commission - Grant of one

Bonus increment to employees stagnating in a post beyond 30 years-Orders - Issued.

-----------------------------------------------------------------------------------------------------------


2. G.O.Ms.No.170 Finance (PC) Dept., dt:21.4.1998

&&&&

ORDER:-

Representation have been made by several employees association before the One

Man Commission constituted in the Government Order second read above for opening an

avenue viz., Super Grade or Senior Grade for those employees who have completed 30

years of service in the same post above the existing Special Grade. The One Man

Commission among other things has recommended that employees stagnating in a post

beyond 30 years (i.e.) employees stagnating in Special Grade beyond 10 years be granted

with one bonus increment with a view to keep the employees vibrant and active during

the fag end of their service.

2. The Government after careful examination of the recommendations of the One

Man Commission has decided to accept it. Accordingly, Government directs that

employees stagnating in a post beyond 30 years i.e. employees stagnating in the Special

Grade beyond 10 years be granted with one bonus increment as an incentive.

3. These orders shall take effect from 1st September 1998.

Sd/- Spl. Secrectary to Government.

113


ABSTRACT

Public Services - Advancement to Selection Grade /Special Grade in various services -

Recommendation f the One Man Committee Accepted - Orders - Issued.

-------------------------------------------------------------------------------------------------------

PERSONNEL AND ADMINISTRATIVE REFORMS (PER.S) DEPARTMENT

G.O.Ms.No.210 Dt: 11-3-1987

G.O.Ms.No.68 Personnel and Adminstrative Reforms (Per.M) Department

dt::23.1.1986.

ORDER :

The Government in their orders read above have issued guidelines for

advaacement to Selection Grade /Special Grade in various categories, based on the

recommendations of the Fourth Tamil Nadu Pay Commission. The One Man Committee

has now recommended as follows:-

"Services in the Selection Grade of the lower post may also be counted for the Selection

Grade in the promoted post provided that the Selection Grade scale of the lower post is

identical to the ordinary grade of the higher post, and that this concession may be allowed

only at the first promotion level. This will mainly result in some pensionary benefits to

these categories.

In the case of posts with different grades, persons with 10 years or more of

service may be advanced to Grade-I and those with 20 years or more may be advanced to

Selection Grade of Grade-I.

2. The Government after careful examination accept the recommendation of the

one Man Committee and direct that the service in the Selection Grade of the lower post

shall be counted for the Selection Grade in the promoted post provided that the Selection

Grade scale of the lower post is identical to the ordinary grade of the higher post, and that

the concession be allowed only at the first promotion level. Government also direct that

in the case of posts with different grades one who has put in 10 years or more of service

in the lower post (e.g. Grade-II) shall be advanced to the next higher post (i.e Grade-I)

under the scheme of flexible complementing and one with a service of 20 years or more

be advanced to Selection Grade of the higher post (i.e Grade-I) wherever it has already

been provided.

3. These orders shall take notional effect from 1.10.1984 for the purpose of

fixation of pay with monetary benefit from 1.4.1986.

SD-/- Special Commissioner and Secretary to Government.

114

ABSTRACT

Establishment - Public Health - Re-organisation of Public Health Department at District

Level - Financial powers to the Deputy Directors of Public Health and Preventive

Medicine (Health Services) Orders Issued.

----------------------------------------------------------------------------------------------------------

Copy of G.O.(D) No.19 Health , IM & H & FW Dept., dt:25.04.1991.

Read Again : 1. G.O..Ms.No.486 H dt:25..3.1980

2. G.O.Ms.No.25 H dt:3.1.91.

3. G.O.Ms.No.277 Health dt:26.2.91.

&&&&

Order :

Consequent on the re-organisation of Public Health Department at District level,

the offices of the 7 Regional Deputy Directors of Public Health and Preventive Medicine

and 29 District Health Officers of Health Unit Districts have been abolished on

assumption of the charge by 40 Deputy Directors of Public Health and Preventive

Medicine (Health Services). The Director of Public Health and Preventive Medicine has

therefore, requested that necessary financial powers hitherto exercised by the Regional

Deputy Directors of Public Health and Preventive Medicine as ordered in the G.O. first

read above may hereafter be delegated to the Deputy Directors of Public Health and

Preventive Medicine (Health Services) in the new set up.

2. After careful consideration , the Government accept the proposal of the

Director of Public Health and Preventive Medicine and direct that the financial powers

hitherto exercised by the Regional Deputy Directors of Public Health and Preventive

Medicine be exercised by the Deputy Directors o f Public Health and Preventive

Medicine in the new set up as in the Annexure to this order.


U.O.No.2157/S5/91 dt:25.4.91.

Sd/- Secretary to Government.

115

ANNEXURE

Financial Powers for Deputy Directors of Public Health and Preventive Medicine

(Health Services)

Sl.No. Item Amount

Rs.

1 Apparatus, Instruments, Chemicals

Machinery and the like including spare

parts and accessories and repairs thereto

10,000/- per annum

2 Renting of private buildings 200 /per mensum

3 Original works and maintenance of

buildings including repairs.

5000 /per annum

4 Repairs to vehicle over 8 years 1500 /per annum

5 Local purchase of Linen and drugs 2000/per annum

6 Temporary advances for sped fix purposes

for all items such as freight transportation,

Incidental charges, Registration, cost of

Petrol and Diesel etc.,

2000/per annum

SD/-Superintendent

116

COPY OF GOVERNMENT LETTER 24270-SALARIES 11/82 -13 DT:20.8.83

FINANCE DEPARTMENT,

Ref: 1.G.O.ms.No.1248 Transport dt:26.10.79

2.From AG-I Madras 18.

reference No.DCM/II/12-14/83-84.63 dt:10.8.83.

-------

The following amendment issued to the Tamil Nadu Financial Code Volume II

(corrected upto 31st December 1976)

AMENDMENT No.22/83

Page No.126,127 - Rule 7 (a) of Appendix 8

Substitute the following for the existing clause (a) under this Rile

a) Stationery required for use in the Offices of the Heads of Department and their

subordinate offices:-

In regard to stationery items which are stocked and supplied by the Stationery and

Printing Department, the Heads of Departments including District Collectors and

District Judges are permitted to purchase such of the items, which the Director of

Stationery and Printing is not able to supply for want of stock or other reasons, upto a

limit of Rs.5000/- per year for each unit officer after obtaining a certificate for non-

availability of stock from the Stationery and Printing Department and the period for

which such purchase can be made. As regards stationery items not supplied by the

stationery and Printing Department the Heads of Department are empowered to

purchase their requirements departmentally without any monetary lime.

Sd/-

117

Financial Powers delegated by the Government to the Medical officers (Rural

Health Care) Deputy Director of Health Services and Joint Director of Health

Services in Various ..

Copy of Enclosed R.No.10709/PHC.IV/A1/91 dt:3.6.91 office of the Director of

Medical and Rural Health Services. Chennai-6.

Sub: DM& RHS (PHCs & Wing) Budget for 1991-92 -Purchase of drugs and

Medicines for the use of PHCs - Funds allotted - Instructions Issued.

Ref: 1.G.O. Ms.No.999 H Indian Medicine and Homeopathy and FW Dept.,

2. G.O.Ms.No.29 H & FW Dept., dt:5.1.1984.

3. G.O(D) No.19 Health Indian Medicine & Homeopathy and FW Dept.,

dt: 25..4.91.

4. G.O.Rt.No.607 Health dt:25.4.91.

5. This office Circular R.No.9939/PHC,II/91/S1 dt:15.4.91.

&&&

To provide uninterrupted supply of medicines to the poor people rural areas

though the PHCs/CHCs Government have enhanced the Budget provision towards the

purchase of medicine to Rs.30,000/- per PHC and Rs.75,000/- per Community Health

Centre per annum vide G.O. first cited. Hitherto the centralised pattern of purchase of

medicine was adopted by the Directorate. In the process of purchase, distribution and

settlement of bill the following difficulties are experienced.

1 The companies take their own time for supply of medicines to the districts.

2

There is no adequate space at District level offices for storage of these

medicines till they are distributed to the PHCs, thereby resulting in exposure

to sun and light.

3.

The Delivery chalans are not returned in time from the districts. This

results in delay in performing claims by the companies.

4

Further there are complaints from public and VIPs., stating adequate

medicines are not available in PHCs. The Medical Officers of PHCs, felt

that the drugs do not confirm the local morbidity conditions.

II. Therefore the system of purchase of medicine for PHCs/CHCs is decentralised under

re-organised set up as detailed below: The powers that are now vested with Medical

Officers/ Deputy Directors / Joint Directors are as follows:-

Sl.

No.

Cadre of

Officers

Vested Powers

1

MedicalOfficer

PHC/CHC

Rs.500/- at a time with ceiling of Rs.2,000/- per annum per

PHC subject to Budget provision vide G.O. 1st and 2

nd cited.

2

Dy. Director of

Health Services

Rs.5000/- per PHC with ceiling of Rs.10,000/- per annum per

PHC subject to budget provision vide G.o 1st and 2

nd cited.

3

Joint Director of

Health Services.

Rs.5000/- per item with ceiling of Rs.18,000/- per annum per

PHC subject to budget provision. Regarding upgraded PHC

with a ceiling of Rs.63,000/- per PHC per annum vide

G.O.No.1810 H & FW Department dt:13.10.1984.

118

III. Therefore, the Medical Officers /Depurty Director/Joint Director of Health Services

are informed that they may utilise the amount all fully for purchase of medicines locally

depending upon the requirement to run the O.P treatment smoothly and to avoid public

criticism and complaints. The required drugs should be purchased from the following

C.P.C approved firm.

1 Tvl. Indian Drugs & Pharmaceuticals Limited Madras-2

2 Tvl. Tamil Nadu Dadha Prmaceuticals Limited Madras-14

3 Tvl. Hindustan Antibiotics Limited Madras-4

4 Tvl. Bengal Immunity Limited Madras-108

5 Tvl. Malladi Drugs & Pharmaceuticals Limited Madras -83

6 Tvl. Arvind Remedies, Madras-7

7 Tvl. Roussel Pharmaceuticals Limited , Medo Well House 1st Floor No.3

Second line Beach, Madras -1

8 Tvl. Sandoz (India) Limited Madras-8

9 Tvl. Micro Lab(P) Limited Madras

10 Tvl. Pharm Products, Thanjavur

11 Tvl. Tablets India Limited Madras

12 Tvl. Arunodaya Chemical Madras

13 Tvl. Medo Pharma Madras

14 Tvl. Serum Institute of India Limited, Bombay-21. Madras

15 Tvl. Fair Del Corporation , Madras-1

16 Tvl. Brown and Burka Pharmaceuticals Bangalaore

17 Tvl. American Remedies (pvt) Limited Madras-20

18 Tvl. Core Parenterais Limited , Ahamadabad

19 Tvl. Hoochest India Limted , Madras-1

20 Tvl. Sharle India Limited Madras-4

21 Tvl. U.S. Vitamin India Limited, Bombay

22 Tvl. T.T.K Pharma Limited Madras-4

23 Tvl. I.C.I. India Lited. Madras-8

24 Tvl. Asstha I.D. Limited, Bangalore

25 Tvl. Rhone Polene India Limited Madras-8

26 Tvl. Raptakar Prett and Company Limited Madras-32

27 Tvl. Bombay Drug House , Bombay

IV.Therefore the Joint Director of Health Services are requested to communicate the

C.P.C list to the Medical Officers of Primary Health Centres and Deputy Directors

of Health Services for information and action at their level.

The Budget provision for supply of medicines have been communicated to all JDHS

in this office R.No.9939/PHCs II/91/S1 dt:15.4.1991. They can appation the money to

the Medical Officers of PHCs and DDHS according to the norms indicated in para II

above and ensure that orders are placed for the supply of medicines on or before 30.06. .

They are also requested to watch the progress of expenditure and send monthly statement

of expenditure regularly.

Sd/- DMR & HS.

119

PROFOMA

Report should be sent to Directorate of Medical and Rural Health Services by the end of

every succeeding months commencing from 5the of July '91.

Expenditure details on drugs and medicines purchased by Medical Officer/Deputy

Director(Health Services) Joint Director(Health Services) for the year 1991-92 in respect

of each PHC/CHC against the provision of Rs.2000/10,000/18,000/-

Sl.No

.

Name of PHC Amt.

Alloted

for PHC

Amount

Spent

Balance

to be spent

Remarks (Here enter the

details of invoices No. and

date and amount name of

Public /Joint/Private sector

company through which drugs

were purchased.


ABSTRACT

Drugs and Medicines - Purchase preference for the products of Public Sector

Undertakings - Orders Issued.

-------------------------------------------------------------------------------------------------------------

Health and Family Welfare Department

G.O.Ms.No.(2D) No.51 Dated :12.7.1999

1. From the Zonal Manager, Rajasthan Drugs and Pharmaceuticals Ltd., Chennai letter

No.RDP/MS/98-99/S (H&FW) Dt: 1.9.98.

2. From the Minaging Director, TNMSC Lr.No.16762/TNMSC/Pur/98 dt:4..6.99.

&&&&&

Order :

At Present , the Government Medical Institutions are provided with funds, for purchase

of drugs and medicines through the TNMSC to the tune of 90% of total amount provided for in

the Budget Estimate for medicines to a particular institution, and for making local purchase out

of the balance 10% of total medicines Budget for the Institution separately. The Deans/JDHS

and other Heads of Institutions are permitted to utilise the 10% budget allocation for local

purchase of medicines and surgical items during the following contingencies by following the

Codal procedures;

(i) For purchase of drugs and medicines which find place in the list of Essential

Drugs and Surgical items, but not purchased and supplied to the institutions by

the TNMSC.

(ii) For purchase of drugs and medicines though purchased and supplied by the

Corporation, during the periods when the corporation does not have stock of a

particular medicine for considerably long time.

120

(iii) For emergency purchase of medicines required by the Heads of Department of

various departments of the Hospital during emergent condition of patients, either

from the list of essential drugs and surgical items of the TNMSC or any other

medicines essentially required:

2. The Deans/ JDHS and Heads of Medical Institutions make local purchase of medicines

by calling for sealed quotations from three or four suppliers of medicines and purchase

medicines from the supplier who quotes the lowest rate (L1) . By doing so, the Heads of

Medical Institutions do not normally, obtain quotations from Public Sector Undertakings,

Tvl. Rajasthan Drugs and Pharmaceuticals Ltd. have therefore requested the Government to

issue suitable directions to the Heads o f Department for procurement of those drugs which are

not listed in the TNMSC Catalogue from the Public Sector Undertakings instead of local

Purchase.

3.The request of Tvl. Rajasthan Drugs and Pharmaceuticals ltd., was considered during

the Drug committee meeting held on 23..4.99 and it was decided, among others , that prices

being similar, purchase preference may be made to the Public Sector Undertakings. The

Government have decided to accept the recommendation of the Drug Committee. Accordingly

the Government direct that purchase preference may be made to the products of Public Sector

Undertakings while making local purchase of medicines and surgical items to the rune of 10%

of the total medicine budget of Government Medical Institutions during the contingencies

mentioned in para 1 above , provided that prices of the products of Public Sector Undertakings

are similar to the products of other companies.

S/-- Secretary to Government

Copy of Ms.No.477 dated :18.10.2000 Finance (Salaries) Department.

Stationery -Local Purchase of stationery articles -Heads of departments enhancement of

monetary Limit -orders Issued.

1. G.O.Ms.No.10040 /Trasnport/ dt:30..3.1983.

2. Govt.Lr.No.21336/E3/85 Transport dt:27.3.96.

3. From the Commercial tax department U.O. Note No.20574

D2/99.1 dt:29.11.1999.

&&&&

Order:-

The Government in their reference first and second read above had issued orders fixing

the monetary limit for the local purchase of stationery articles by the special commissioner of

Revenue administration commissioner of commercial taxes Heads of departments collectors

and other regional and taluk level officers as follows:

121

Sl.No. Name of the Officer Monetary Limt

1. Special commissioner of revenue administration

and commissioner of Commercial taxes

Rs.15,000/-

2. Other Heads of departments and collectors Rs.10,000/-

3. Deputy Commissioner (Commercial tax Assistant

Commissioner (Commercial tax Regional and

District level officers of Department other than revenue Rs.3,000/-

4. Heads of assessment circles of commercial tax department

commercial tax officer (Enforcement) and taluk level officers

of Department other than revenue RS.1,000/-

2. The Commercial Tax department in the reference third cited has requested to enhance

the monetary limits fixed for local purchase of stationery articles by Heads of departments and

other subordinate officers.

3. The Government after careful examination has accepted the suggestion of commercial

taxes department and decided to enhance the monetary limits of special commissioner of

Revenue administration, Commissioner of commercial taxes Head of department and collectors

as follows:-

Name of the Office Monetary limit per annum

1. Special commissioner Revenue

administration and Commercial taxes.

Rs.30,000/-

2. Other heads of departments and collectors.Rs.20,000/-

The Government also direct that the local purchase of stationery articles shall be

purchased only other obtaining the non availability certificate from the Director of Stationery

and Printing. The Director of Stationery and printing is also requested to indicate in the non

availability certificates issued by him the duration of period for which the certificate is valid so

that the local purchase of articles shall be made only for the above period of non availability.

4. Necessary amendments to Tamil Nadu financial Vol.II will be issued separately.

5. The Director of Stationery and printing is requested to amend the Tamil Nadu

Stationery manuel volume I separately.

Sd/- Spl. Secreatary to Government

122


FINANCE (PENSION) DEPARTMENT

G.O.MS.NO.504 DATED 02/11/2000

Tamil Nadu Government Employees'Special Provident Fund - cum - Gratuity Scheme, 2000 -

Introduction of new Retirement Benefit Scheme - Orders Issued.

------------------------------------------------------------------------------------------------------------------

Read

1. G.O.Ms.No.136 Finance (Pension) Department 29.02.1984.

2. Government letter No.155780/Pension/86-1 Finance Department, dt:2.1.1987.

3. G.O.Ms.No.609 Finance (Pension) Department dt: 30.8.1993.

4.. G.O.Ms.No.6351Finance (Pension) Department dt: 25.4.1994.

5. G.O.Ms.No.429/Finance (Pension) Department dt: 15.09.2000.

&&&&

order :- In the Government order first read above, orders have been issued introducing the Tamil

Nadu Goverrnment Employees' Sppecial Provident Fund-cum-Gratuity Scheme with effect

from 1.4.1984. According to this scheme, all regular employees under Tamil Nadu

Government including persons on foreign service and on deputation and the All India Service

Officers belonging to the Tanmil Nadu cadre are required to pay uniform rate of Rs.20/- per

month till one month prior to the date of superannation or till the subscription together with

interest thereon adds upto Rs.5,000/- whichever is earlier. In the case o f an employee retiring

on superannuation he will be paid the actual amount of subscription recovered from his

together with interest thereon and in addition, the Government will be contributing a fixed

amount of Rs.5,000/-. In all other cases o f retirement i.e compulsory retirement, voluntary

retirement and retirement on medical invalidation etc., including death which in service the

actual subscription made by him together with interest thereon along will be paid. In the

Government Order third and fourth read above, orders have been issued allowing the

Government contribution of RTs.5,000/- in the case of voluntary retirement and retirement on

medical invalidation respectively. In the Government Order fifth read above, orders have

been issued enhancing the Government contribution from Rs.5,000 to 10,000

2. The Tamil Nadu Government Officials"Union has placed a demand before Chief

Minister at the 55th conference of the Union held on 5.8.2000 for introduction of a "Retirement

Benefit Scheme" by collecting Rs.50/- per month from the Government employees and

payment of Rs. lakh at the time of their retirement.

3. The Government after careful consideration have decided to formulate a new

"TamilNadu Government Employees"Special Provident Fund-cum-Gratuity Scheme, 2000"

with effect from 1st October 2000 and accordignly they pass the following orders:-

i) All regular employees under TN Government including persons on foreign service and

on deputation and the All India Serrvice Officers belonging to the TN cadre are eligible for

admittance into this scheme. This scheme is compulsory in respect of future recruits and

optional in respect of the existing employees who have already subscribed 148 monthly

instalments to the existing TN Government Employees " Special Provident Fund-cum-Gratuity

Scheme and who are currently subscribing to the existing TN Government Employee's

Special Provident Fumd-cum-Gratuity Schme. A monthly subscsription of Rs.50/- per month

123

shall be recovered from the existing employees's with effect from 1.10.2000 and it shall

continue till one month prior to the date of their retirement on superannuantion . In respect of

newly recruited employees on or after 1.10.2000 recovery of montly subscription of Rs.70/-

will commence from the beginning of the calender month following the date of regularising

their services and it shall continue till one month prior to the date of their retirement on

superannuation. The deduction shall be made from the pay bills. The Subscription shall carry

interest at 11% per annum. The Government may modify the rate of interest prevailing from

time to time. No temporary advances or withdrawals from the amount will be permitted.

ii) In the even of superannuatioon, etc, of employees, the final payment will be made as

follows:-

a) In respect of future recruits;-

In the case of an employee retiring on superannuation, voluntary retirement and medical

invalidation, he will be paid the actual amount of subscription as per the table of

repayment which will be communicated separately plus government contribution of

Rs.10,000/- In all other cases including death while in service, the amount of

subscription made by him till then together with interest thereon alone will be paid.

b) In respect of employees who have already subscribed 148 monthly instalments to

the existing TN Government Employees' Special Provident Fund cum Gratuity

Scheme and who are currently subscribing to the existing TN Government

Employees Special Provident Fund-cum-Gratuity Scheme:-

In the case of an employee retiring on superannuation, etc., including death while in

service, he will be paid the actual amount of subscription recovered under this scheme

together with interest thereon as per the table of repayment which will be communicated

separately. They will not be eligible for Government contribution under this scheme.

4. The Director of Pension shall administer the scheme. The Chief Inerrnal

Auditor and Chief Auditor for Statutory Boards will function as the Auditor of the schme

and test audit the recovery of subscription and payments.

5. The recovery of monthly subscription and the payments of subscription and

interest shall be booked under a new sub-head "8001-00 Savings Deposits -102. State

Savings Bank Deposits - AH. Tamil Nadu Government Employees Special Provident

Fund-cum-Gratuity Scheme, 2000.

01. Subscription

D.P.C 8001 00 102 AH 0101 ( Out go )

D.P.C 8001 00 102 AH 010J (Receipts)

02. Interest

D.P.C 8001 00 102 AH 0209 ( Out go )

D.P.C 8001 00 102 AH 020B (Receipts)

124

6. The Payment of Government contribution of Rs.10,000/- under the new scheme

shall be debited under a new sub-head "2235 Social Security and Welfare -60. Other

Social Security and Welfare Programmes-200. Other schemes -I Non - Plan _ CV Tamil

Nadu Government Employees Special Provident Fund -cum-Gratuity Scheme, 2000-10

Contributions-1. Contribution to Specific Fund ( D.P.C 2235 60 200 CV 1011)"

i) The classification shall take effect from the Revised Estimate, 2000-01.

ii) The Director of Pension is the estimating, reconciling and controlling authority

the above head of account with the Data Processing code ordered above.

iii) The Pay and Accounts Officers, Treasury Officers and Sub-Treasury Officers are

requested to open new sub-head of account.

iv) Director of Pension and Treasury Officers shall communicate the Data

Processing Code to the concerned and ensure noting of correct head code in the

bills.

7. The rules framed for administering the scheme are appended to this order.

Sd/-Special Secretary to Government

ANNEXURE

TAMIL ANDU GOVERNMENT EMPLOYEES SPECIAL PROVIDENT

FUND CUM GRATUITY SSCHEME RULES 2000

1. These rules shall be called "Tamil Nadu Government Employees Special

Provident Fund cum Gratuity Scheme Rules, 2000"

2. These rules shall come into force on 1st October 2000

3. These rules shall apply to all regular Tamil Nadu Government employees including

persons on foreign service and on deputation and the All India Service Officers

belonging to Tamil Nadu cadres. This Scheme shall not apply to Government

servants appointed under emergency provision.

4. This Scheme is compulsory in respect of future recruits and optional in respect of

the existing employees who have already subscribed 148 monthly instalments to the

existing Tamil Nadu Government Employees' Special Provident Fund Gratuity

Scheme and who are currently subscribing to the existing TN Government

Employees Special Provident Fund cum Gratuity Scheme.

125

5. A monthly subscription of Rs.50/- shall be paid by the existing Government

employees commencing from the month of October, 2000 and it shall continue till

one month prior to the date of superannuation. In respect of newly recruited

employees on or after 1.10.2000 the monthly subscription of Rs.70/- will

commence from the beginning of the calender month following the date of

regularising the service and it shall continue till one month prior to the date of

superannuation. The deduction shall be made from the monthly pay bills.

6. The subscription shall carry interest at 11% per annum. The Government may

modify the rate of interest based on interest rates prevailing from time to time.

No temporary advances or withdrawals under this amount shall be permitted.

7. No schedules will be attached to the pay bills for the deduction made or any separate

accounts maintained thereafter, the number of instalments in which subscription

have to be recovered shall be indicated in the pay bill. For example if a Government

servant recovered for the period from 8.1.2001 to 30.4.2030 will be 3352, the

recovery of the instalments shall be indicated against the subscription amount in the

pay bills as 1/352, 2/352 and so on. Orders regarding recovery of subscription

during extra-ordinary leave period will be issued separately.

8 Necessary entries shall be made in the Service Registers or Service rolls regarding the

number of instalments in which the subscription has to be receovered during the

service period, the date of commencement of the first recovery and also the total

amount recovered every calender year.

9. The pay drawing officers will be responsible for the prompt recovery of the

subscription. In the case of self drawing officers, the Pay and Accounts Officers, the

Treasury Officers and Sub Treasury Officers should watch the recovery, In respect of

the Government employees on deputation or on foreign service, foreign employer

should effect the recovery and credit the amount to Government's accounts every

month.

10. Final payment in the event of superannuation, etc.,

(a) In respect of future recruits:-

In the case of an employee retiring on superannuation, voluntary retirement and

medical invalidation, he will be paid the amount of subscription recovered from him

together with interest thereon as per the table of repayment which is being

communicated separately plus Government contribution of Rs.10,000/- In all other

cases including death while in service the actual subscription may be by him till

then together with interest thereon along will be paid.

126

(b) In respect of employees who have already subscsribed 148 monthly

instalments to the existing TN Government employees' Special Provident

Fund-cum-Gratuity Scheme and who are currently subscribing to the existing

TN Goverrnment Employees" Special Provident Fund-cum Gratuity Scheme.

In the case of an employee retiring on superannuation etc., including death while

in service, he will be paid the actual amount of subscription recovered from him

under this scheme together with interest thereon as per the table of repayment which

is being communicated separately. They will not be eligible for Government

contribution under this scheme.

11. Persons entitled to receive the money in the event of death of the Government

employee while in service;

The Government employee shall nominate his family members in accordance with

the TN Pension Rules, 1978 (Death-cum-Retirement Gratuity Scheme)

12. Administration and Audit:

The Director of Pension shall administer the scheme. The Chief Internal Auditor

and Chief Auditor for Statutory Boards will function as the auditor of the scheme

and test audit the recovery of subscription and payments.

13. Head of Account :

The following shall be the heads of accounts for the transaction to this fund.

(i) Recovery of Subscription and Re-payments:-

8001 00 Savings Deposits -102 State Savings Bank Deposits -

AH. Tamil Nadu Government Employees Special Provident Fund-cum-

Gratuity Scheme 2000.

01. Subscription.

D.P.C. 8001 00 102 AH 0101 (Out go)

D.P.C. 8001 00 102 AH 010J (Receipts)

02. Interest

D.P.C. 8001 00 102 AH 0209 (Out go)

D.P.C. 8001 00 102 AH 020B (Receipts)

(ii) Government Contribution :-

"2235 Social Security and Welfare-60 Other Social Security and Welfare

Programmes -200 . Other Schemes -I. Non-Plan CV Tamil Nadu

Government Employees" Special Provident Fund cum Gratuity Scheme

2000--01. Contributions -1 . Contribution to specific Fund (D.P.C 2235 200

CV 1011)

127

14. Sanctioning Authority :-

In the case of the C & D group employees, the head of office shall be the

sanctioning authority for final payment under this scheme, while in the case o f A &

B group employees immediate superior officer and in the case of head of department,

the Government will be the sanctioning authority.

15. Sanction order shall be in the format prescribed for the Tamil Nadu Government

Employees 'Special Provident Fund -cum-Gratuity Scheme and copies of sanction

order shall be communicated to the Director of Pension.

Sd/- Special Secretary to Government.

128

FINANCE (PENSION) DEPARTMENT

Letter No.75910/PENSION 00-2 dt:02.11.2000

From

Tmt. Girija Vidyanathan I.A.S


To

All Secretaries to Government

The Departments of Secretariat


The Secretary, Legislative Assembly Secretariat.

The Legislative Assembly Secretariat.

The Governors' Secretariat, Raj Bhavan, Guindy, Ch-25,

The Registrar, High Court, Che-104.

The Secretary, TNPSC, Cch-2.

All District Collectors/ District Judges/Chief Judicial Magistrates.

All Pay and Accounts Officers.

All Treasury Officers/ Sub-Treasury Officers.

Sir,

Sub: Tamil Nadu Government Employees Special Provident Fund cum-Gratuity

Scheme, 2000 - Introduction of new "Retirement Benefit Scheme" -Orders

issued - Payment of amount at the time of superannuation - Table of

Repayment communicated and time for exercising option granted.

Ref: 1.G.O.Ms.No.504 Finance(Pension) Department dated :023.11.2000

******

In the Government Order cited, orders have been issued introducing a new

"Retirement Benefit Schme' viz Tamil Nadu Government Employees" Special Provident

Fund - cum - Gratuity Scheme, 2000 w.e.f 01.10.2000 in respect of the Government

employees.

2. I am now directed to communicate a Table of Repayment in respect of

subscription of Rs.50/- per month to be recovered from the existing Government

employees who have already subscribed 148 instalments to the existing Tamil Nadu

Government Employees"Special Provident Fund -cum - Gratuity Schme as well as those

who are currently subscribing to the existing Tamil Nadu Government Employees"

Special Provident Fund cum Gratuity Scheme.

129

3. I am also directed to state that the Table of Repayment shall be displayed in

the Notice Board and a copy of the same shall be communicated to all the subordinate

offices immediately so as to enable all the Government employees to study the Table of

Repayment. I am also directed to state that the above mentioned Government employees

who are not specifically opting to join this scheme shall give an intimation in writing on

or before 30.11.2000 to the effect that he/she is not opting for the scheme. Others who do

not intimate their option shall be deemed to have opted for the scheme and subscription

of Rs.50/- shall be recovered from 01.10.2000. The intimation letter shall be pasted in

the Service Register of the Government employees. The arrears of subscription for the

month of October 2000 shall be recovered along with December 2000 subscription and

for the month of November 2000 shall be recovered along with January 2001

subscription.

Sd/- for Special Secretary to Government.

Tamil Nadu Government employees Special Provident Fund Cum GratuitySchme 2000 - Table for the existing

Employees who have already subscribed a148 Instaments and who are currently subscsribing to the existing

Tamilnadu Government Employees Special provident Fund Cum Gratuity Schme (1984)

Calculation of future Value of Subscsriptin Made @ Rs.50/- per month

Monthly Deduction Rs.50/-

Rate of Interest :11%

Inerest Calculation :- For Subscription -on Monthly basis and For Opening Balance in a beginning of a year -

On Annual basis.

Deduction and Credit of Subscription : At the end of Every Month.

YEARS Month 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs.

1 50 687 1394 2179 3050 4017 5091 6283 7606 9074 10704 12512 14520 16749 19222 21968

2 100 743 1457 2249 3128 4104 5187 6390 7725 9206 10851 12676 14702 16951 19447 22218

3 151 800 1520 2319 3206 4190 5284 6497 7844 9339 10999 12840 14885 17153 19672 22468

4 203 857 1584 2390 3285 4278 5381 6605 7964 9473 11147 13005 15068 17356 19897 22718

5 255 915 1648 2461 3364 4366 5479 6714 8085 9606 11295 13170 15251 17560 20123 22969

6 307 973 1712 2533 3443 4454 5577 6823 8206 9741 11445 13335 15435 17764 20350 23321

7 360 1031 1777 2605 3524 4543 5675 6932 8327 9876 11594 13501 15619 17969 20577 23472

8 413 1090 1843 2678 3604 4632 5774 7042 8449 10011 11744 13668 15804 18174 20804 23725

9 467 1150 1909 2751 3685 4722 5874 7152 8572 10147 11895 13835 15989 18379 21032 23978

10 521 1210 1975 2825 3767 4812 5974 7263 8694 10283 12046 14002 16175 18585 21261 24231

11 576 1271 2042 2899 3849 4903 6075 7375 8818 10420 12197 14170 16361 18791 21490 24485

12 631 1332 2110 2973 3931 4995 6176 7487 8942 10557 12349 14339 16547 18998 21719 24739

130

TAMIL NADU GOVERNMENT EMPLOYEES SPECIAL PROVIDENT FUND-CUM-

GRATUITY SCHEME-2000

YEARS Month 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs.

1 25016 28399 32154 36322 40950 46085 51786 58113 65137 72934 81589 91195 101858 113693 126831

2 25293 28706 32496 36702 41371 46554 52306 58691 65779 73647 82380 92073 102833 114776 128033

3 25571 29015 32838 37083 41794 47023 52827 59270 66421 74359 83171 92952 103809 115859 129235

4 25849 29324 33181 37464 42217 47492 53349 59848 67064 75073 83963 93831 104785 116943 130438

5 26127 29633 33525 37845 42640 47962 53870 60428 67707 75787 84756 94711 105761 118027 131642

6 26407 29943 33869 38227 43064 48433 54393 61007 68350 76501 85549 95591 106739 119112 132846

7 26686 30253 34213 38609 43488 48904 54915 61588 68994 77216 86342 96472 107716 120197 134050

8 26966 30564 34558 38992 43913 49375 55439 62168 69639 77931 87136 97353 108694 121282 135255

9 27247 30875 34903 39375 44338 49847 55962 62750 70284 78647 87931 98232 109673 122368 136460

10 27528 31187 35249 39759 44764 50320 56487 63331 70929 79363 88726 99117 110652 123455 137666

11 27809 31499 35596 40143 45190 50793 57011 63913 71575 80080 89521 100000 111631 124542 138873

12 28091 31812 35943 40528 45617 51266 57536 64496 72222 80798 90317 100883 112611 125629 140079

Note : The figures are rounded to the nearest Rupee (midpoint 50)

Oth year is the year in which the scheme starts and the first year is the year following the 0th year.

Payments into the scheme are made at the end of every month and outflow are also assumed to be at the end

of every month.

Interest is calculated for atleast one month even though the outflow may take place any day of a month

(i.e) the interest is paid for full month even if payment is made before the end of month.

Sd/ Superintendent

131


FINANACE (PENSION) DEPARTMENT

G.O.MS.NO.430 DATED :06TH

AUGUST 2004.

Pension - Contributory Pension Scheme-Introduced with effect from 1.4.2003 - Further orders - Issued.

-----------------------------------------------------------------------------------------------------------------------------

Read the following paper :-

G.O.Ms.No.259 Finance (Pension) Department, dated 6.8.2003.

ORDER:

In the G.O read above, Government have introduced a new Contributory Pension

Scheme based on defined Contributions for all the employees who are recruited on or after 1.4.2003. In

order to implement the Contributory Pension Scheme, the following further orders are issued.

i) It is mandatory for all the new employees who are recruited on or after 1.4.2003 to become

members of the Scheme. Each employee will pay a monthly contribution of 10% of Basic

pay and DA from his salary to the contributory Pension Scheme.

ii) A matching contribution will be made by the State Government for each employee who

contributes top the scheme.

iii) The Contribution towards contributory Pension Scheme shall be recovered from the salary of

the employees every month as is done now for GPF.

iv) Accountant General will maintain the accounts for the contributory Pension Scheme as in the

case of GPF. Index number sto the employees who join the Contributory Pension Scheme will

be allotted by AG on receipt of applications from the Heads of the Departments/ Heads of

Offices in the prescribed form annexed to this order (Annexure-I) . Index numbers will be in

separate types or serious for (I) Government (ii) Employees of Aided Educational Institutions

and (iii) Other employees.

v) Nomination has to be filed at the time of admission and has to be revised upon marriage of the

subscriber and thereafter once in five years. Necessary entry to the effect of filing the

nomination along with name of nominee(s) should be noted in the Service Register.

vi) Recovery from Pay Bills of the employees should be made only after obtaining Index Number

from the Accountant General for each of the employee.

vii) Schedule of recovery to be attached to the Pay bill showing the Contribution to Pension

Scheme has been prescribed separately for Government employees as in Annexure II and the

employees of the Aided Educational Institutions as in Annexure III. Every Drawing and

Disbursing Officers should prepare this Schedule and enclose along with the pay Bill.

Viii) The amount recovered from the Pay Bill shall be credited to the following new Deposit Head of

Account by the Pay and Accounts Offices / Treasuries / Sub Treasuries in respect of

Government employees.

132

I. Small Savings, Provident Funds etc. © other Accounts-

8011.00 Insurance and Pension Funds -

106 Other Insurance and Pension Funds

AA. Contributory Pension Scheme to TN State Government Employees-

01. Individual Contribution

(D.P.Code 8011.00-106-AA-010 F) (Receipts)

(D.P.Code 8011.00-106-AA-0105) (Outgo)

02.Government Contribution

(D.P.Code 8011.00-106-AA-020 H) (Receipts)

(D.P.Code 8011.00-106-AA-0203) (Outgo)

The amount recovered in respect of employees of Aided Educational Institutions should be

credited to:-

8011.00 Insurance and Pension Funds -

106 Other Insurance and Pension Funds

AB. Contributory Pension Scheme to TN Aided Educational Institutions employees-

01.Individual Contribution

(D.P.Code 8011.00-106-AB-010H) (Receipts)

(D.P.Code 8011.00-106-AB-0103) (Outgo)

02.Government Contribution

(D.P.Code 8011.00-106-AB-020 H) (Receipts)

(D.P.Code 8011.00-106-AB-0201) (Outgo)

(IX) The recovery schedules attached to the pay bills by the drawing and Disbursing Officers shall

be removed and handed over to Accounts Officer, Fund Management, Office of the A.G

(A&E) Chennai-18 in a separate cover by Treasury Officers / Pay and Accounts every month.

(X) The reasons for non recovery from a particular employee in any month should be furnished by

the Drawing and disbursing Officers concerned in the recovery schedule without fail.

(XI) The Government contribution and the employees contribution will be adjusted by the AG every

month and the total o f both contributions has to be transferred to Pension fund Regulatory and

Development Authority for this purpose on monthly basis after obtaining clearance from

Pension fund Regulatory and Development Authority. The Government contribution to the

scheme shall be debited to the following head of account.

2071. Pension and other retirements benefits -

01. Civil -

800. Other Expenditure

AI. Contribution to Contributory Pension Scheme of the TN State Government Employees-

10. Contribution -

01. Contribution to Specific Fund -

133

(DPC -2071-01 800 -AI-1016)

by book adjustment by the Accountant General with reference to the amount contributed by the

employees and initially credited to "(8011.00-106-AA-020H) and (80011.00-106-AB-020J)

(Xii) Heads of the Departments/ Heads of Offices should get the Index numbers from the AG for

all the new employees who have already joined the Government service after 31.3.2003 within

a month from the date of this G.O. As and when new employees join in future, they should be

admitted to this scheme compulsorily by the Heads of the Department/Heads of Offices by

promptly applying for allotment of the Index No. to the AG within a month from the date of

joining of the new employees.

(xiii) Arrears of subscription to the Contributory Pension Scheme from 1.4.2003 will be deducted

from the new employees already joined after 1.4.2003 along with current month subscription

(i.e one Subscription for current month and one additional for subscription arrears).

(xiv) The Index number allotted by the Accountant General for joining the Contributory Pension

Fund Scheme should be entered in the first page of Service Register with necessary

attestation.

Sd/- Development Commissioner &

Principal Secretary toGovernment.

134

ANNEXURE-I

Government Aided Educational

Institution

APPLICATION FOR ADMISSION TO THE TAMILANDU GOVERNMENT

CONTRIBUTORY PENSION SCHEME

(G.O.Ms.no.430 Fin (Pension) Department dt:6.8.2004.

( To be furnished in Duplicate)

CPS

INDEX NUMBER

(to be allotted by A.G.(A&E) TN)

1 Name of the Applicant

2 Sex Male / Female

3 Material Status Married / Un Married

4 Official Designation

5 Office to which attached

6 Service to which the applicant belongs

7 Date of first entry into service

8 Whether appointed in Government / Aided Educational

Institution

9 Scale of Pay

10 Basic Pay

11 Date of Birth

12 Date of Superannuation

13 Whether appointment is regular or under Rule 10 (a) (I) of

the General Rules for the State and Subordinate Service

14 Whether recruited for Pensionable Service * Yes / No

15 Community of the Applicant

(For Statistical Purposes Only)

SC /ST / MBC / O C

16 Nomination

(a) Name of the Nominee

(b) Age

Relationship

17 C.P.S. Plan opted **

Plan-I / Plan -II / Plan-III

18 Remarks , if any

Station :

Date : Signature of the Applicant.

CERTIFICATE TO BE FURNISHED BY THE HEAD OF THE OFFICE

Certificate that Thiru/Tmt./Selvi --------------------------------------- is a regular employee

appointed to pensionable service and is eligible to join the Tamilnadu Government Contributory

Pension Scheme.

Station

Date:

135

Signature of the Head of the Office with full address/ Office Seal

136

ANNEXURE-II

CONTRIBUTORY PENSION SCHEME ( GOVERNMENT SERVICE)


PAY BILL SCHEDULE OF RECOVERY FOR THE MONTH OF 200

P.A.O / District Treasury / Sub Treasury : D.D.O :

Treasury / Sub Treasury Code D.D.O Code :

Sub Account No.

Head of Account :

8011 .00 Insurance and Pension Funds -

106. Other Insurance and Pension Funds -

AA Contributory Pension Scheme to Tamil Nadu State

Government Employees-

( D. P. Code 8011.00 -106-AA)

Sl.No.

(1)

CPS Index

Number

(2)

Name

(3)

Plan

Type *

(4)

Basic pay

D.A

Total

Employees Contribution

Current Arrears

Rs. Rs. Rs. Rs. Instalment No. Amount

(Rs.)

(5) (6) (7) (8)

* Need not be filled up at present

(Rupees

Certified that the basic pay entered in column 5 of the Statement has been verified with entries in

the Service book and pay Bill.

SIGNATURE OF THE DRAWING OFFICER

WITH DESIGNATION

(Please turn over for instructions)

INSTRUCTIONS:-

1) During Non-drawal of Pay and Allowances for any individual "NIL" particulars should be

shown in Col.5 to Col.8 but Col.1 to Col.3 should be filled up without fail.

2) In case of "Transfer to "or Transfer from "other Office the facts may be mentioned for two

consecutive months against the employees" name.

3) C.P.S Index Number and name details should be entered in the first page of the Service

Register with necessary attestation.

137

HOW TO FILL UP C.P.S. SCCHEDULE :-

1) Column (2) CPS Index Number should be given correctly

2) Column (3) Initial and Name should be furnished as in the Service Register

3) Column (5) & (6) Basic pay and D.A should be furnished as per the Pay and D.A drawn

in the particular month.

4) Column (8) (i) Employees Contribution has to be deducted from the

Supplementary Bill also (eg) arrears of Pay, Incremental arrears

and D.A Arrears consequent on D.A revision.

(ii) Arrears of subscription when recovered in instalments, the

number should be noted, (eg) 01/14, 02/14 etc.,

ANNEXURE-III

CONTRIBUTORY PENSION SCHEME ( GOVERNMENT SERVICE)


PAY BILL SCHEDULE OF RECOVERY FOR THE MONTH OF 200

P.A.O / District Treasury / Sub Treasury : D.D.O :

Treasury / Sub Treasury Code D.D.O Code :

Sub Account No.

Head of Account :

8011 .00 Insurance and Pension Funds -

106. Other Insurance and Pension Funds -

AB Contributory Pension Scheme to the employees of the

Aided Educational Institutions-

( D. P. Code 8011.00 -106-AB …… )

Sl.No.

(1)

CPS Index

Number

(2)

Name

(3)

Plan

Type *

(4)

Basic pay

D.A

Total

Employees Contribution

Current Arrears

Rs. Rs. Rs. Rs. Instalment No. Amount

(Rs.)

(5) (6) (7) (8)

* Need not be filled up at present

(Rupees

138

Certified that the basic pay entered in column 5 of the Statement has been verified with entries in

the Service book and pay Bill.

SIGNATURE OF THE DRAWING OFFICER

WITH DESIGNATION

(Please turn over for instructions)

INSTRUCTIONS:-

1) During Non-drawal of Pay and Allowances for any individual "NIL" particulars should be

shown in Col.5 to Col.8 but Col.1 to Col.3 should be filled up without fail.

4) In case of "Transfer to "or Transfer from "other Office the facts may be mentioned for two

consecutive months against the employees" name.

5) C.P.S Index Number and name details should be entered in the first page of the Service

Register with necessary attestation.

HOW TO FILL UP C.P.S. SCHEDULE :-

1) Column (2) CPS Index Number should be given correctly

2) Column (3) Initial and Name should be furnished as in the Service Register

3) Column (5) & (6) Basic pay and D.A should be furnished as per the Pay and D.A drawn

in the particular month.

4) Column (8) (iii) Employees Contribution has to be deducted from the

Supplementary Bill also (eg) arrears of Pay, Incremental arrears

and D.A Arrears consequent on D.A revision.

(iv) Arrears of subscription when recovered in instalments, the

number should be noted, (eg) 01/14, 02/14 etc.,

139

PERMANENT ADVANCE

3.1. As a general rule money is permitted to be drawn from the Treasury on presenting a proper

voucher proper voucher prepared according to the rules so as to show the precise nature of the

expenditure and no money can be drawn from the Treasury until it is required for immediate

disbursement. But unforeseen expenditure has often to be incurred urgently and it would

sometimes be very inconvenient to postpone such expenditure while fulfilling the formalities

required for drawing money from the Treasury. To enable the Head of the Office to make

disbursement of this kind before drawing the necessary bills, a Government servant is granted a

permanent advance the amount of which should be limited to what is absolutely essential to meet

his ordinary requirements.

Permanent Advance Register-- A permanent Advance Register should be maintained in new

M.T.C 8 form in each office. The register should be checked daily along with the cash Book and

the cash balance as per Permanent Advance Register shall be noted in the Cash Book. The

recoupments made under Permanent Advance shall be noted in red ink in columns (7) (8) (9) and

(10) of the register. The mode o f recoupment and rate of recoupment shall be noted in columns

(5) and (6) of the register against the items of expenditure.

3.2 The Permanent Advance of the Head of the Department is fixed and sanctioned by

Government. The Head of the Department may sanction permanent advance to Government

servants serving under hi. The authorisation of the AG should be obtained for the initial drawal of

the permanent advance, application for initial advance should be accompanied by a statement of

financial forecast of contingent expenditure which has to be met from the permanent advance,

based on the contingent allotment of the office. The AG will scrutinise the first three monthly

statements of expenditure and fix the advance finally having regard to the average monthly

expenditure as reported through the statement. On 15th April every year and whenever there is a

change in the amount of the advance sanctioned or a transfer of charge takes place, the

Government servant who holds the PA should forward an acknowledgment to the AG in the

prescribed form.

4. ECONOMY IN EXPENDITURE

Strict economy has to be observed in expenditure particulary, under non-salary items, namely,

T.A and contingency, etc., The various instructions of the Government issued from the time to

time on observing strict economy have to be scrupulously followed:

All bills drawn on the Treasury should find place in the M.T.C 70 Register. Each entry should

be made then and there side by side, while signing the fair copies of the bills that are sent to the

Treasury. Each item has to be initialled by the Head of the office/Drawing Officers.

5.UNDISBURSED PAY REGISTER

As soon as the amount is encashed, the date o f encashment should be entered and the date of

disbursement and the amount disbursed should also be noted and the date on which such balance is

paid and fully wiped out have also to be duly entered in the Undisbursed Pay Register. There

should be an abstract every day in this register and the total undisbursed amount should be taken to

the main cash book and shown as a balance. This is avery important register to keep a close check

on the progress of disbursement of the bills encashed from the Treasury. This also serves the

purpose of expediting the disbursement of the amounts due to the claimants.

140

Undisbused Pay Register :- If any bill encashed from Treasury/P.A.O has been fully disbursed on

the same day then a NIL entry shall be made in column (5). If it has not been disbursed or

partially disbursed, then the amount remaining undisbursed shallbe noted in column (5). The date

o f its subsequent disbursement shall be entered in column (6) till it is fully disbursed. The Serial

Number of the Undisbursed Pay Register shall be rounded off only after the item has been fully

disbursed. The items encashed and disbursed on the same day need not be entered in columns (9)

(10) and (11) of the Register. The disbursement made in respect of items encashed previously and

pending undisbursed alone need be entered in columns (9) (10) and (11). The Undisbursed Pay

Register shall be closed and checked along with the Cash Book by the Officer checking the cash.

6. CASH BOOK

A cash book should be maintained in every Government office in M.T.C 5 Form to account for all

cash receipts/revene receipts on Government account and their remitteances to the Treasures. The

revenue receipts/sale proceeds and any other amount received in the office on Government

account should be entered in the register. The remittances of the above amount in the Treasuries

should be entered in the disbursement side. The Cash book should be checked by the Head of

office daily and he should ensure the prompt remittances of the amounts collected in the

Treasuries.

The Cash book should be checked by the Head of office daily with the Undisbursed a Pay

Register and Permanent Advance Register.

After closing the cash balance in the Cash book an abstract should be struck beneath it daily in the

following form:-

Cash Balance as per Cash Book :

Cash Balance as per Undisbursed Pay Register :

Cash Balance as per Permanent Advance Register :

*(By cash, by cheques, by demand drafts or by Nank balance etc., to be recorded in words by the

officer who is checking the cash balance, in his own hand.)

M.T.C-5

Cash book of the office of …………………………

Date of

receipt

Particulars Amount Date of

disposal or

remittance

to treasury

Particulars Amount Remarks

(1) (2) (3) (4) (5) (6) (7)

141

7. SUBSIDIARY CASH BOOK

A. Subsidiary cash book should be maintained in every Government office in M.T.C 5 Form to

account for the non-Government transactions (Viz) the recoveries made from the salaries of the

staff members towards Co-operative Society Loans, C.T.D., L.I.C Bank Loan recoveries, etc. The

recovries made from the salaries should be entered as receipts in the subsidiary cash book and their

remittance in respective institutions as disbursement. The officers should see that the remittaances

are made without any undue delay.

8. AUDIT OBJECTIONS.

8.1 Every Government servant who draws bills for the pay and allowances or contingent charges is

primarily responsible for the correctness of the amount for which each bill is drawn. If any

amount is drawn in excess of what is due the drawing officer will be required to make good the

excess amount so drawn. If the excess amount cannot, for any reason be recovered from the

Drawing Officer, the government servant, if any who countersigned the bill will be liable to

make good any loss arising from culpable negligence on his part and the Treasury Officer who

passed it will be similarly liable to make good any loss arising from culpable negligence on his

part.

8.2 The Accountant-General is responsible for the auditing of all expenditure charged against the

Government. If any item of expenditure is found to be irregular or in excess of what is due, he

proceeds to remove the irregularity or recover the excess amount paid through the Treasury

Officer. He also issues a warning slip to the Drawing Officer concerned at the same time.

8.3 Any sum, due to Government from a Government servant may be recovered from the Death

cum Retirement Gratuity due, to such Government servant without obtaining the consent of

either the Government servant concerned or the member of the family of the deceased

Government servant concerned.

8.4 Every Government servant should give proper attention to all objections and orders received

from the Accountant General without any avoidable delay.

8.5 An Administrative Authority should not ordinarily consider any representation or protest

against the recovery ordered by the Accountant General unless the representation or protest is

received within three months from the date when the Government servant making the

representation received the first intimation of the order. (Articles 56 to 60 of TN Financial

code)

142

8.6 A register of Audit Objections shall be maintained in every office in the following form:-

(Prescribed in G.O.Ms.No.773 Finance dated 30/07/1970)

Sl.No. Sub-Para

-graphs

Abstract

of

objections

Date of

receipt

of replies

from the

Subordin

ate

officers.

Date of

instimation

of

admission

of

objection.

Para-

graph

numbers

Item

and

Sub-

Items.

Pages in

which

found

(C, F

Page

Numbers

Date of

issue of

reply to

A.G

Initials

of Head

of Office

or a

responsi

ble

office

under

him

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

8.7 This register should be checked by the Head of the office every month and the remarks left in

a Running Note file . The Head of the Office should scrutinise the Audit Objection files once

in a month and issue suitable instructions to the office for their final disposal

8.8 There should be an index to every audit objection file in the following form to check at a

glance the pending objections and the reasons why they are pending.

INDEX TO BE KEPT IN EACH AUDIT REPORT FILE

1. Senial number

2. Paragraph number

3. Gist o f the Objections

4. Date of Final Reply

5. Date of admission (Reference to Page number of the file to be given)

6. Remarks

8.9 With a view to improve and enhance the quality of this Short Course, Personnel and

Administrative Reforms (Inspection) Department, recently informed the Accountant General

about running of such courses and requested that a list of defects noticed commonly during

audit of Government Offices and a list of defects noticed in particular departments may be

furnished, together with Code Rules, Articles, tobe referred to, the Accountant General

obliged with this information promptly. It is attached hereto as Annexures B and C.

143

UN-RECONCILED EXPENDITURE STATEMENT

1. All the Subordinate Officers should send the un-reconciled

expenditure statement directly to the Directorate to enable to

submit the report to Government by this office.

2. The un-reconciled expenditure statement should reach this office

either by post or by Fax/E-mail before 2nd of every succeeding

month. This should be adhered is to strictly.

RECONCILED EXPENDITURE STATEMENT

1. All the Subordinate Officers should send the Reconciliation

Expenditure Statement in format already communicated by this

office.

2. While submitting the reconciled expenditure report, the detailed

sub head should be in the form of order as allotted to them in the

budget allocation order.

3. The Reconciliation expenditure statement should reach this office

on or before 25th of every succeeding month.

RECONCILIATION OF REVENUE RECEIPTS

1. All the Officers who are submitting their expenditure report

District Reconciliation Officer should also submit their revenue

receipt report.

2. The District Reconciliation Officer should also reconcile the

revenue receipts and the report should accompany the reconciled

expenditure report.

3. If there are no receipts a 'nil' report should be invariably be

submitted.

REPLIES TO THE DISCREPANCIES

1. All the District Reconciliation Officers should be aware that reply

for all the discrepancies should reach this office within 15 days

from the date of receipt of the discrepancies memo from this

office.

2. If they do not send their replies to the discrepancies within the

time limit, the concerned District Reconciliation Officer will be

144

held responsible for the discrepancies and they will be made

answerable to the Public Accounts Committee later on.

145

SALIENT FEATURES OF BUDGET

Budget of a state is Annual Financial Statement of a particular financial year

i.e.From April to Next year March. The Annual Financial Statement prepared by

Finance Minister wrapped in a glossy leather bag was termed as “Budget” does not

have any textual meaning. Thus the name Budget came into existence in the Govt

account books in colonial period.

There are three stages in the Preparation of Budget.

1. Revised Estimate of the current year and the Budget Estimate of the next year have

to be estimated simultaneously during August-September. These estimates should be

based upon Number Statement in respect of Pay and other Allowances of the

employees under the control of each Drawing and Disbursing Officers and Non Salary

items, they should be estimated and asked for based upon actual requirement.

2. Final Modified Appropriation : This has to be prepared based on the trend of

expenditure, new sanctions and anticipated expenditure during the fourth quarter of the

financial year. The same should be sent to the Directorate in January-

February of the next year.

3. Final Surrender : Final Surrender of balance provision available at the end of the

financial year, have to be prepared and sent to this Directorate on or before 15th of

March of the next year.

NUMBER STATEMENT

The Govt staff under regular pay either permanent or temporary should be

numbered in a classified head of account, depend upon the nature of

scheme,programme,department and the objective for which the pay of a staff booked

under revenue expenditure.

Estimates for retiring persons in the next year and subsequent two years are also

to be assessed by the estimating officers, otherwise the entire revenue expenditure on

pension could not be assessed and it will result chaos and confusion in presenting the

budget by the Govt.

Revenue Budget

Revenue Budget consists of the revenue receipts of Govt (tax revenue and other revenues) and

the expenditure met from these revenues. Tax revenues and non tax revenue comprise proceeds of

taxes and other duties levied by the Union/State. Provision made under Revenue expenditure is for the

normal running of Govt departments.

146

Capital Budget

Capital Budget consists of capital receipts and payments including loan receipts and payments.

The main items of capital receipts are loans raised by the Govt from Public, and financial

institutions within and outside India which are called market loans, borrowings by Govt from the

Reserve Bank of India and others.

Estimates of Budget

Budget Estimate for the next year should be prepared in the current year along

with the preparation of Revised Estimate for the particular year.

REVISED ESTIMATE

As per Budget norms Revised Estimate calculated based on the 4 months reconciled expenditure

(i.e.from First April to 31 st July) and anticipated expenditure for the remaining months calculated

based on the in position staff with the basic pay and increment shown in the year and the current year

percentage of Dearness Allowances and related normal increase other allowances. The estimate includes

Salary and Non Salary items.

BUDGET ESTIMATE

Budget Estimate prepared for the next year should be calculated based upon Number Statement

of a unit for the Detailed/Sub Detailed head of account viz.,Pay, D.A. and other allowances paid to Govt

Servant for the 12 months expenditure. Budget Estimate required for the expenditure should be

tallied with the Number Statement. The estimate includes Salary and Non Salary items also.

REVENUE RECEIPTS

Without revenue no Govt can run, therefore it is very essential to mobilize the

resources to run a Govt and it is also very essential that a Govt Departments with high

voltage of revenue expenditure needs resources to meet the expenditure thro levy of

taxes and for a service department like Medical and Public Health which cannot levy a

tax on the public, it should mobilize resources thro Non Tax revenue. Revenue

Receipts should also be estimated for the next year as well as the revised estimate for

147

the current year in as much as the over and above the current year budget allocation can

be sought for to meet the revenue expenditure.

The monthly accounts of the State are compiled and consolidated from the accounts

submitted by the District Treasuries, Public Works & Forest Divison etc., to the

Accountant General (Accounts & Entitlement)

The Government Accounts are kept in three parts

Part I Consolidated Fund

Part II Contigency Fund

Part III Public Account

Main division of Consolidated Fund:

Revenue Division (Revenue Account) deals with the proceeds of taxation and other

receipt classed as revenue and the expenditure met therefrom, the net result of which

represent the reserve surplus or deficit for the year.

Capital division, the section “Receipt Heads (Capital Account)” deal with the receipt of

Capital nature which cannot be applied as set off to capital expenditure. The section

“Expenditure Heads (Capital Account) deals with expenditure met usually from

borrowed funds with the object of increasing concrete assets of a materials and

permanent character. It also includes receipt of Capital nature intended to be applied

as a set off to capital expenditure

The section “Public Debt, loan and Advances, etc. comprises loan raised and their

repayments by Government such as “ Internal Debt, Loans and Advances made (and

their recoveries) by Government.

Contingency Fund of the State is designed to meet contingencies. The corpus of this

fund is Rs.150/- Crore.

Appropriation Accounts:

Appropriation Accounts brings out the expenditure of the State Government against

amounts voted and charged by the State Legislature.

Reconciliation of Accounts:

Accuracy and reliability of account depend among other things, on timely

reconciliation of the departmental figures with the accounts figures.

148

Before annual accounts are finalized, the Head of Department reconcile the

departmental accounts figures with those booked in accounts compiled by the

Accountant General. The reconciliation of accounts figures is to be done

monthly.

The Budget is an equally useful instrument for the executive for ensuring economy and

orderliness in Public Administration.

Part I Continuance of the existing activities

Part II Introduction of new Schemes.

Accountant General is watches all the payment ordered by or on the authority of the

Government and ensures that the expenditure as voted by the Legislative under each

demand is not exceeded. Treasury Officers working under his guidance sit in all

Government treasuries and compile the accounts of the Government.

Accountant General sends a report analyzing the financial transaction for the year. In

this report, he draws attention to any serious financial irregulaties committed by the

Executive as the report examined by a Committee of the Legislature called Public

Accounts Committee presided over by the Leader of Opposition.

The committee is assisted in its deliberation by Accountant General. It considers the

explanation offered by the Executive for the objection pointed out in the report. The

recommendation of this committee are placed before the legislature every year.

The receipts and disbursements of Government are organized in to different groups of

major heads of accounts such as General Service, Social Services and Economic

Services.

Further classification of head of account where digit number used to denote the nature

of receipt and expenditure.

Four digit number used for an major head for receipt and expenditure to identify the

services. Below a major head we may have sub major head giving a sub-group of

programmes. Minor head beneath each major head or sub major head indicate the

individual programme. The group head below the minor head gives the grouping of

the various schemes under Non Plan and State Plan. The sub-heads under each

group head reflect the individual scheme. The details of expenditure in respect of

each scheme are depicted in the form of standard objects of expenditure like “Salaries”

“Travel Expenses”.

To understand easily the concept of head is like

Major Head Name of the State

Minor Head Name of the town

Group Head Postal Zone

Sub Head Name of the Street

Or Road

Detailed Head House Number

149

For Example: Expenditure

Major Head 2210 Medical & Public Health

2211 Family Welfare

2215 Water Supply and

Sanitation

2235 Social Security and

Welfare

Sub Major Head 01 Urban Health Services

03 Rural Health Services

06 Public Health

Minor Head 109 School Health Scheme

101 Health Sub Centres

103 Primary Health Centres

Sub Heads:

2210-01-109 AA School Medical Inspection

2210-03-103 BI Primary Health Centres

2210-06-101 JZ Malaria Control Programme

2211-00-101 SC Sub Centres

Detailed Head: 01 Salaries

02 Wages

03 Dearness Allowances

04 Travel Expenses

05 Office Expenses

Items of expenditure that are non-developmental in nature viz., Stationery and Printing, Jails, Police,

Treasury and Accounts, etc., are classified under Non Plan Expenditure and other development heads

are classified under Plan Expenditure.

150

Under Article 202 of the Constitution of India, a statement of the estimated receipts of

expenditure of the State for each financial year has to be laid before the legislature. This statement is

known as Annual Financial Statement or Budget.

The “BUDGET” as defined in the Tamil Nadu Budget Manual is a predetermined plan, a

financial and / or quantitative statement prepared prior to a defined period of time of the policy to be

pursued during that period time for the purpose of attaining a given objective. Thus Budget is the

estimation for getting funds in different stages based on the actual need for implementation of the

schemes to run an office and to incur expenditure within allotment received. The difference between

the estimation and actual expenditure is for constant review.

The Budget Estimate referred to above will have to be prepared taking into account the Part –I

estimates and Part –II estimates. Part – I estimates will take cognizse of expenditure by virtue of

existing laws, rules or orders (that is) on going schemes and expenditure continued to be incurred like

the previous years.(Standing Sanctions) Whereas Part-II Estimates are “New Schemes” or “New

Expenditure” otherwise than in accordance of authorized codes, manual, rules or orders.

Schemes without State budget support no expenditure can be met. Whether the schemes run by

State or Sponsored Schemes by Central Govt or with the aid from foreign countries agencies

viz.,WHO,World Bank Aided Programmes. All the funds thro various sources have to

incorporated in the State Budget, no expenditure can be met.

In normal course Budgetory support is given in the Annual State Budget for various

departments,sectors and other offices. Expenditure of the said schemes using the Budget Provision

necessary bill has to presented to Treasury and Account Department where the bills were audited and

passed for the expenditure. “Treasury and Account”Department is said to be the controlling of entire

budgetary system. This is done on pre-audit basis. Post audit done by stuatatory executive

department like Comptroller of Audit General of India

Control of Expenditure through Reconciliation with Treasury Figures

Control of expenditure statement prepared for reconciling the departmental figures with those

prepared by the Treasury consisting the drawals of Govt money by the Drawing Officer.

151

1.Based on the entries in MTC 70 all the bills cashed during the month be posted first chronologically

indicating the nature expenditure.

2.The pay bill register, contingency bill register etc., be verified and each drawal be classified under

relevant sub detailed head.

3.Collect the MTC 100 from the Treasury for all the bills passed during the month.

4.Record voucher Number furnished therein against the drawals already posted in the control of

expenditure.

5.Reconcile the departmental figures so prepared with Accounts prepared by the Treasury for different

Major,Minor, Sub and Sub detailed head for the correctness of amount drawn and the heads classified.

6.The reconciliation work should be done on the prescribed date in consultation within Treasury when

the accounts would ready. Delay in reconciliation would defeat the purpose of reconciliation.

7.If any discrepancy between the departmental figures and Treasury figures is noticed, in regard to

amount as well as head of account, the correctness may be reconciled by referring to the MTC 100

available with the D.O. and list of payments available with the Treasury.

8.If any difference is found in the departmental figures the position may be corrected and on the other

hand if the posting by the Treasury is found to be requiring revision, the same may be enlightened to

the Treasury.

9.If any of the defect could not detected and rectified before completion of compilation process by the

Treasury due to belated reconciliation, an Alteration Memorandum should be proposed in the

prescribed format giving details of voucher number, amount, the correct head of account to which the

expenditure actually relates and the head of account in which the expenditure has been classified by the

Treasury. A copy of such Alteration Memorandum proposal should accompany the control of

expenditure statement submitted to the Directorate in the format given in Annexure V. A certificate in

the control of expenditure register be obtained from the Treasury for each head of account.

10.Where there are more than one drawing Officer in the District, the Controlling Officer nominated as

District Reconciliation Offficer for reconciliation should collect departmental figures in duplicate.

After reconciliation is over a copy of the statement furnishing the voucher number therein has to be

retuned to the D.O. and furnishing a copy of the proposed if any, for his officer record.

152

11.The control of expenditure for each month for all heads of accounts should be sent to the

Directorate before 25th of the succeeding month incorporating a certificate that the departmental figures

have been verified with Treasury figures and found correct. The figures may be furnished through net

of this directorate and e-mailed to:[email protected].

12.The control of expenditure statement so received by the Directorate will be compared with the

accounts prepared by the Accountant General based on the accounts received by him from the

Treasuries. There should not be any variation between the figures compiled by the Directorate based

on the statements received from the Controlling Officers to that of accounts prepared by the

Accountant General based on the accounts received from the Treasury, since these two documents once

basically got reconciled at District level. But in practice it is found that there were huge variations.

Such variation would only indicate that reconciliation is not done properly at district level.

13.Where any defects noticed is pointed out to the controlling officer, immediate action be taken at

once to again check up the correctness and send report about the actual position.

14.There may be a occasion, where a particular major,minor, sub, sub-detailed head etc. which are not

normally operated by the controlling officer, may be finding place in the Treasury account due to the

drawal by other Drawing officers due to transfer of personal. Therefore the entire expenditure shown

under the sub account should be reconciled.

153

Revision of norms for Infrastructure Maintenance of National Family Welfare Programme

Source: 1. Annexure to the Office Order No.G.23014/1/97-FWB Dated 21.6.2001.

2. Tamil Nadu G.O. 312 Health & Family Welfare Deptt, dated 21.5.2001.

1.Sub Centres

Item

Expenditure per annum for

Sub Centres (In Rupees)

Existing

Norms Revised

Norms

Rent 1000 3000

Contingency 600 2000

Voluntary Worker

(Ayah)Remuneration* 600 1200

• Remuneration should be booked under 33 02 Remuneration under the existing sub head of Sub

Centres, viz.,

• 2211-00-101 SC Sub Centres

• 2211-00-793 SA Sub Centres in Adi-Dravidar Colonies.

• 2211-00-796 SA Sub Centres in Tribal Areas.

Salary for all contract appointments i.e. contract Medical Consultant, Pharmacist, Lab. Technician,

Hospital Worker should be drawn under 3304 Contract Payment under the head of account 2210-03-

103 JM PHCs.

154

INDEX

Sl.No.

G.O./Govt.letter

Ref. No.

Subject

Page

No.

1. G.O.Ms.No.44 Health

dt: 13.01.1993

PH-Provincialised Health Supervisors Counting of Servie

rendered in Panchayat Union for advanement to

SG/Spl.G-I absorbed category of MPHS-Orders issued.

1

2.

G.O.Ms.No.123 -

Health

dt:20.03.1998

TNPH-Subordinate Services – awarding of SG/Spl.G to

HS absorbed from the category of Panchayat Union

Health Assistants through TNPSC on par with the

absorbed Panchayat Union Health Assistants-Orders

Issued.

3

3. G.O.Ms.No.590 Health

dt: 01.08.1992

Fixation of Pay- Fixation of pay on promotion to higher

post carrying lower scale of pay than that of the SG scale

of pay of the lower post Mode of fixation of pay

Recommendation of the Committee – Orders Issued.

5

4

G.O.Ms.No.213 Health

dt: 30.06.2000

Estt – TN- PH Subordinate Service – Awarding of SG

/Spl Grade to Health Supervisors absorbed from the

category of Health Assistants worked under

Mnicipalities/Town Panchayat and Government side

through TNPSC on par with absorbed Panchayat union

Health Assistants – Orders Issued.

7

5

Government,Letter

No.26846/PC/94-1

dt: 20.06.1994

Fixation of pay – Special Grade Multipurpose Health

Assistant on promotion as Multipurpose Health

Supervisor – Fixation – Reg.

9

155

6.

Government,Letter

No.104282/PC-1/86-3

dt: 18.12.1986

Selection Grade/Special Grade –Government servants

promoted to higher post on lesser pay scale –

Recommendation of Third Pay Commission – Orders –

Further Clarification –Issued.

11

7

Government,Letter

No.168/98/P&AR

dt: 28.09.1999

Public Services – Advancement to Selection Grade/

Special Grade Counting the services rendered in lower

post to award S.Grade in the next higher post –

Clarifications-Issued.

14

8 R.No.72375/MP2/2002/S1dt:

27.11.2003

Establishment-Awarding of selection grade in the post of

Block Health Supervisor – certain instructions – Issued

16

9

Government,Letter

No.6926/PC/99-1

dt: 05.03.1999

Sector Health Nurse- Special Grade Scale of pay –

Clarification Issued – Reg.

17

10

R.No.219190/VC.I/

97/C3dt:16.07.98

Public Health – National Malaria Eradication Programme

– Mazdoors and laboratory boys etc. bringing into time

scale of pay – retrospective effect from 1.7.66 –

Modification orders –Issued

18

11

G.O.Ms.No.593 -H

dt: 11.091.1995

PH & PM-Multipurpose Health Worker Scheme-

Reorganisation of male component – Orders Issued.

20

12

R.No.3914/ Health

dt: 08.12.98

One Man Commission – recommendations of the One

Man Commission-Grant of one Bonus increment to

employees stagnation in a post beyond 30 years – Orders

issued.

23

13

R.No.88041/MP1/2001/

S1dt: 10.09.2001

Public Health – Grant of one Bonus Increment to

employees stagnating in a post beyond 30 year – Certain

instructions –Issued –Reg.

24

14

R.No.56599/PHCsV/A2/97

dt:06.07.99

Tamil Nadu Medical Services-Sanction of increment –

Advance Increment to the Medical Officers of PHCs –

certain instructions and guidelines issued-

25

15

Circular No.3833 S/96-

1Public (Telephones-I)

Department.dt: 30.01.1996

Telepone-Ceiling on free calls prescribed to the

residential telephones of Government officers – certain

clarification-Issued.

26

16 Government.lr.65830/

Salaries dt: 17.07.2001

Amendment to TN FC Vol.II – Revised ceiling of free

calls charges to offices of State Government – Orders

Issued.

29

17

Government.lr.39488/Salarie

s.II/88-15 dt:30.05.1991

Temporary Advance – Drawal of advance under Article

99 of TNFC Vo.I by the drawing officers – Not adjusted –

certain effective measures to arrest the long pending cases

– Reg.

32

18 G.O.Ms.No.259 Health

dt: 08.02.67

Estt-Public Health –PHCs-ANMs-HRA Applicability-

Clarification issued-

34

19

G.O.Ms.No.2609 Edu. & PH

Dept

dt: 14.11.1963

Establishment –Medical Department – Maternity

Assistants-Not Provided with rent free quarters payment

of house rent allowance- Orders issued.

35

20

Govt.MemoNo.67090/NII/72

-48, Health dt:11.10.1974

Establishment –Medical Department – Maternity

Assistants-Not Provided with rent free quarters payment

of house rent allowance- Orders issued.

35

21

D.Dis.No.150483/P&D

IV/A2/72 dt:29.8.72

Establishment –Primary Health Centre-ANM-and

Maternit Assistants-working in PHCs – Free Electricity

156

Supply and rent free quarters – Eligibility – Reg 36

22

G.O.Ms.No.45

dt:9.1.64

ANM –Sanction of allowances-appointment in the place

of Maternity Assistants-certain proposals of the Director

of Medical Services- Orders issued.

36

23 G.O.Ms.No.1629Health

dt:21.06.1962

PHCs-Maternity Assistants in PHCs- Free supply of

electric energy - orders passed

38

24

D.Dis.No.54756/PHC-

8/A1/97 dt; 3.6.97

Fundamental Rules – Eligibility of ration allowance

during leave period to Nursing Personal working in

Government medical Institutions – Amendment to FR-

issued.

39

25

G.O.Ms.No.70

P&AR(F.R.IV) Dept.

dt:10.03.1997

Fundamental Rules – Eligibility of ration allowance

during leave period to Nursing Personnel working in

Government Medical Institutions – Amendment to

Fundamental Rules – Issued

39

26

R.No.37920/VC2/S4/95

dt: 21.7.1995

Public Health and Preventive Medicine – Condemnation

of unserviceable Article – Proposals – Disposed in Public

auction – Instructions – Issued

40

27

G.O.Ms.No.291Health

dt:113.06.1997

Stores – Primary Health Centres – Disposal of Un-

serviceable and condemned articles accomulated in

Primary Health Centres Delegation of powers to Deputy

Director of Health Servics – Orders Issued.

44

28

G.O.Ms.No.748Finance

dt:22.09.1992

Travelling Allowance - Daily Allowance - Admissibility

of Daily Allowance during Tour/Training -Revised

Orders-Issued

46

29

Govt. Lr.No.44312/All/93-1

dt:19.5.1993

LTC-Availing of LTC at the verge of retirement - Reg.

48

30

Govt. Lr.No.64258/All-1/82-

1 dt:03.05.1984

TA- Sanction of TA to Government servants to attend

work relating to Bank and Treasury Orders – Issued.

49

31

R.No.65571/IMM-I/92-S2

dt;21.02.1994

PH & PM- BCG Team leaders & Technicians – Brought

under the category of Health Supervisor payment of Spl.

Pay & FTA certain clarifications –Reg.

50

32

G.O.Ms.No.1293Finance

dt:11.12.1990

Amendent Issued to Appendix XI to the FTA Rules.

51

33

R.No.30194/MPII/S2/89

dt:7.3.91

Allowances-FTA-Multipurpose Health Supervisors

working under Universal Immunisation programme in

Municipal areas – Reg.

52

34


dt:20.08.1997

PH & PM- water Analysis Laboratory, Guindy and

Coimbatore – Purchase of scientific Stores, Chemicals

and Equipments – Enhancement of financial powers of

chief water Analyst – Orders – Issued.

53

35

G.O.Ms.No.29 Health

dt:25.1.1984

Stores Equipment, Medicines, etc. Puchase - Delegation

of powers of Heads of Departments - Orders Issued.

54


Equipment – Cold Chain – servicing and repairs

Delegation of powers to DD Of Public Health –

Regional Assistant Director of PH and PM and

157

36 dt:24.3.1988 DHOs – Orders Issued. 58

37

G..Lr No...60665/TR.III/

95-1 dt:2.11.95 P& AR (FR-

III)Communicated

R.No.175968/E4/95/S1

dt:23.11.95 of DPH

TN Leave Rules – EL – counting of EL on Government

of India’s pattern Advance crediting of EL twice a year

orders issued – Clarification –issued.

59

38

R.No.161414-E4/92-S1

dt:24.5.1994

Estt- PH Department – Assistant posted as U.G.

Superintendent – Posted in the Office of the Deputy

Director of Health Services – Certain further

instruction issued.

61

39

R.No.39854/MPI/S1/2002

dt:2/5/2003

Office Assistants 4576 to 4675 and in 561 other O.As

filed by the His to give retrospective promotion from

20.1.89/22.3.89 on par with their juniors (citing cholera

workers) – instructions-issued – violation – action taken

62

40

O.O.No.5/E4/2005/S4

dt:4.2.2005

Stores-Transfer from Deputy Director of Health Services

Office to PHCs and PHCs to HSCs - Procedure followed

– Instruction – Issued.

63

41

R.No.045210/APV/2005/S5

dt:12.4.2005

Funds received from the Dte.,/Government being kept

unspent by Deputy Director of Health Services and other

unit officers – Instructions for refund either to the

Directorate or to Government – Regarding.

64

42

R.No.17809/APV/S2/2005

dt:21.04.2005

Audit-Audit on the accounts of the PPi Scheme -

Instruction Issued - Reg.

65

43

R.No.14646/E4/S2/01

dt: 9.12.01

Estt-TN Ministerial Service- duties and Responsibilities

of the Ministerial Staff working in PHCS Orders Issued.

67

44. Govt.Lr.No.47650/AB/93-2

Health dt:2.11.1993

Job functions and Mode filling up of the post consequent

on the upgradation of Ministerial Staff in the Dept of PH

& PM

68

45 G.O.Ms.No.619 H& FW

Dept., dt: 20.11.98

Delegation of powers - Delegation of Financial Powers to

the officers of the Directorate of PH & PM-Orders Issued

69

46 Govt.Lr.No.65830/Salaries/9

9-15 dt:17.7.01

Amendment to TNFC vol.II - Revised ceiling of free calls

charges to officers of State Government - Issued.

72

47 G.O. Ms.No.104 Health

&FW(L2) Dept,dt:21.5.03

Estt-DPH &PM - Avoidance of delay in administration -

Delegatiion of powers to DDHS- Orders Issued.

78

48 Govt.Lr.No.26821/L2/03

H&FW Dept dt:4.7.03

Amendment G.O.Ms.No.104 Health dt:21.5.03.

80

49 Govt.Lr.No.59475/Ab-I/95-3

dt:28/11/95

Esblishment -Public Health Ministerial Service -

Awarding of SG in the post of Asst. on par with their

junior clarification.Issued.

81

50 Govt.Lr.No.59597/Ab-I/96-8

dt:09/12/97

Esblishment -Public Health Ministerial Service -

Awarding of SG in the post of Asst. on par with their

junior clarification.Issued.

82

51

Govt.Lr.No.24867/A/PC/93

dt: 08.11.1993

Tamilnadu Revised Scales of Pay Rules 1989 Junior

getting more pay than senior due to promotion of junior

Assistant moving on to the Special Grade in the lower

post - Rectifiscation of anomaly clarification issued.

84

158

52

Govt.Lr.No.2299/PC/99-1

Fin /PC/99-1 dt: 11.02.1999

TN Revised Scales of pay Rules, 1998- 5% personal pay

granted to certain categories with effect from 1.9.98 -

Anomaly of junior getting more pay than senior -

clarification- Reg.

87

53

R.No.23138/PHC-4/A2/2005

dt; 18.2.2005

PH-Stores -Purchase of Articles-Write off -

Condemnation of Articles - Instructions Issued -Reg.

88

54 Govt.Lr.No.10058/B2/97-2

Health dt:18.03.1997.

Tamil Nadu Medical Service- Clarification regarding

drawal of Rural Allowance in addition to HRA-Reg.

93

55 Govt.Lr.No.53963/FR.III/09-

9 dt:08.05.2003

Leave - Fundamental Rules and TN leave Rules -

Permission to rejoin duty after unauthorised absence / on

leave exceeding permissible limit- Instruction Issued.

94

56 Govt.Lr.No.24867-A/PC/93

dt:8.11.93

Tamil Nadu Revised Scales of Pay Rules 1939 - Junior

getting more pay than senior due to promotion of Junior

after moving on to the special Grade in the lower post -

Rectification of anomaly - Clarification – issued

96

57 Govt.Order No.900 Fin

(Pension) Dept., dt:4.12.95

Audit objections pending against the deceased

Government servant -Clarification Issued -Reg.

98

58 Govt.Lr.No.53575/PC/2004-1

dt:8.9.04

Pay revision arrears Mode of Payment of 60% arrears

of pay and allowances w.e.f 1.1.96 in respect of those

who retired from 1.1.96 to 31..3.98 Instructions issued.

100

59

Govt.Lr.No.53575/PC/2004-1

dt:8.9.04

Pension and other retirement benefits-Arrears of

encashment of leave at the time of retirement -

Instructions Issued -Reg.

102

60

Govt.Lr.No.56827/Pension/03-8

dt:24.8.04

Pension -Commutation of Pension Table - Revised

Orders Amendment Issued.

103

61 Govt.Lr.No.57540/2004-1( Pay

Cell) Dept dt:24.9.04.

Pension and other Retirement Benefits - Mode of

Payment of 60% arrears of pay and allowances w.e.f

1.1.96 in respect of those who retired from 1.1.96 to

31..3.2004 Instructions issued.

104

62

G.O. Ms.No.126 Health &FW

Dept,dt:12.06.2003.

PH-PHC-58 PHCs upgraded as 30 bedded PHCs -

Addl. Staff Sanctioned - Orders Issued.

107

63

G.O. Ms.No108 Health &FW

Dept,dt:12.06.2002.

Tamil Nadu Medical Service - Rural Allowance

sanctioned to Medical Officers workinng in Primary

Health Centres/ Additional Primary Health Centres -

Change of name as "Primary Health Centre

Allowance"-Orders -Issued.

109

64

Govt.Lr.No.85023/PC/01-2

dt:10.12.2001

TN Revised Scales of pay Rules, 1998- Pay fixation

statement in the revised scales of pay in the

Government departments and offices in the State

Auditing of - Instructions.

110

65 G.O. Ms.No.306 Health &FW

Dept,dt:16.09.2003.

Public Health - Awarding Selection Grade in the post

of Health Inspector Grade-I by counting the period of

159

service rendered in the post of Selection Grade Basic

Health Workers -Orders isued.

111

66

G.O. Ms.No.562 FinancePC

Dept,dt:28.09.1998

One Man Commission - Recommendations of the One

man Commission - Grant of one Bonus increment to

employees stagnating in a post beyond 30 years-Orders

- Issued.

112

67 G.O.Ms.No.210/P&AR(Per.S)

Dept dt:11.03.1987

Public Services - Advancement to Selection Grade

/Special Grade in various services - Recommendation

of the One Man Committee Accepted - Orders - Issued.

113

68 G.O.Ms.No.19 Health IM&H

&FW dt:25.04.1991

Establishment - Public Health - Re-organisation of

Public Health Department at District Level - Financial

powers to the Deputy Directors of Public Health and

Preventive Medicine (Health Services) Orders Issued.

114

69 Govt.Lr.No.24270-Salaries

11/82-13 dt:20.8.83 Fin.Dept.,

Amendment No.22/83 to TNFC Vol.II-Rule 7 (a) of

Appendix 8

116

70 R.No.10709/PHC.IV/A1/91 of

DM & RHS

Financial Powers delegated by the Government to the

Medical officers (Rural Health Care) Deputy Director

of Health Services and Joint Director of Health

Services in Various ..

117

71 G.O.Ms.No.(2D) No.51 Health

dt:12.07.1999

Drugs and Medicines - Purchase of preference for the

products of Public Sector Undertakings - Orders Issued

119

72

G.O.Ms.No.477

Finance(Salaries)Department

Stationery- Local Purchase of stationery articles -

Heads of departments enhancement of monetary limit-

Orders Issued.

120

73 G.O.Ms.No.504 Finance

(Pension) Dept., dt:02.11.2000

Tamil Nadu Government Employees'Special Provident

Fund - cum - Gratuity Scheme, 2000 -Introduction of

new Retirement Benefit Scheme - Orders Issued.

122

74

Govt.Lr.No.75910/Pension/00-2

dt:2.11.2000

TN Govt.Employees Spl.Provident Fund cum-

Gratuity Scheme 2000-Introduction of new Retirement

Benefit Scheme -Orders issued -Payment of amount at

the time of superannuation -Table of

Repayment communicated and time for exercising

option-granted

128

75 G.O.Ms.No.430

Finance(Pension)dt:6/8/04

Pension-Contributory Pension Scheme-Introduced w.e.f 1.4.03

Further Orders -issued.

131

76 Permanent Advance Register

160

77 Economy in Expenditure

139 78 Undisbursed pay Register

79 Cash Book 140

80 Subsidiary Cash Book

141 81 Audit Objections

82

Un Reconciled Expenditure Statement

Reconciled Expenditure Statement

Reconciliation of Revenue Receipts

143

83

Silent Features of Budget

Number Statement

Revenue Budget

145

84 Capital Budget

Estimates of Budget

Revised Estimate

Budget Estimate

Revenue Receipts

146

85

Main Division of Consolidated Fund

Appropriation of Accounts

Reconciliation of Accounts

147

86 Control of Expenditure through Reconciliation with Treasury Figures 150

87 Revision of Norms for Infrastructure Maintenance of National Family Welfare Programme. 153

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