Pg 1 - River to Sea TPO · 2017-07-12 · I) CENTRAL FLORIDA MPO ALLIANCE – Report by...

Please be advised that the VOLUSIA TRANSPORTATION PLANNING ORGANIZATION BOARD (VTPO) will be meeting on:

DATE: Tuesday, January 25, 2011

TIME: 8:00 a.m.

PLACE: Volusia TPO 2570 W. International Speedway Blvd., Suite 100 Daytona Beach, Florida 32141

NOTE: PLEASE SILENCE ALL BEEPERS AND CELL PHONES DURING THE BOARD MEETING

****************************************************************************** Commissioner Ron Vath, Chairman Presiding

AGENDA I. CALL TO ORDER / ROLL CALL / DETERMINATION OF QUORUM II. PLEDGE OF ALLEGIANCE

III. PUBLIC COMMENT/PARTICIPATION (Length of time at the discretion of the Chairman) IV. CONSENT AGENDA

A) APPROVAL OF NOVEMBER 23, 2010 MEETING MINUTES (Contact: Pamela

Blankenship) (Enclosures, pages 3‐10)

B) APPROVAL OF TREASURER’S REPORT (Contact: Herb Seely) (Enclosure, pages 3, 11‐12)

C) EXECUTIVE COMMITTEE ‐‐ Report by Commissioner Ron Vath, Chairman (Enclosures, pages

3, 13)

D) TECHNICAL COORDINATING COMMITTEE ‐‐ Report by Mr. William McCord, TCC

Chairman (To be distributed under separate cover) (Enclosure, page 3)

E) CITIZENS’ ADVISORY COMMITTEE ‐ ‐ Report by Mr. Peter Hauser, CAC Chairman (To be

distributed under separate cover) (Enclosure, page 3)

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F) BICYCLE/PEDESTRIAN ADVISORY COMMITTEE ‐ ‐ Report by Ms. A.J. Devies, BPAC

Chairperson (Enclosures, pages 3, 14)

G) LRTP SUBCOMMITTEE MEETING SUMMARY ‐ ‐ Report by Lois Bollenback, (To be distributed under separate cover) (Enclosure, page 3)

H) TDLCB REPORT AND APPOINTMENTS ‐ ‐ Report by County Chair Frank Bruno, TDLCB Chairman (Enclosures, pages 3, 15‐21)

I) CENTRAL FLORIDA MPO ALLIANCE – Report by Commissioner Ron Vath (Enclosure, page

3)

V. ACTION ITEMS

A) REPORT, REVIEW AND ACCEPTANCE OF TPO AUDIT (Contact: Mr. Alex Kish)

(Enclosure, page 22, report)

B) REVIEW AND APPROVAL OF RESOLUTION 2011‐01 AMENDING THE FY 2010/11 ‐ 2014/15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) (Contact: Karl D. Welzenbach) (Enclosures, pages 23‐42)

C) REVIEW AND APPROVAL OF RESOLUTION 2011‐02 AMENDING 2010/11 TO 2011/12 UPWP TO PURSUE CORRIDOR STUDIES (Contact: Karl D. Welzenbach)

(Enclosures, pages 45‐47)

D) DISCUSSION AND MOTION REGARDING THE TPO’S PROJECT PRIORITY PROCESS (Contact: Karl D. Welzenbach) (Enclosure, page 48)

E) REVIEW AND APPROVAL OF RESOLUTION 2011‐03 DETAILING MATCH REQUIREMENTS FOR MEMBER USE OF URBAN ATTRIBUTABLE (XU) FUNDS (Contact: Karl D. Welzenbach) (Enclosures, pages 49‐51)

VI. PRESENTATIONS, STATUS REPORTS AND DISCUSSION ITEMS

A) PRESENTATION ON SR 40 PD&E (Contact: Lance Decuir, FDOT District V) (Enclosures, page 52)

B) FDOT REPORTS (Contact: Steve Friedel, FDOT District V) (Enclosures, pages 53‐60)

VII. EXECUTIVE DIRECTOR’S REPORT (Enclosure, page 61)

Federal Certification VIII. VOLUSIA TPO MEMBER COMMENTS (Enclosure, page 61)

IX. INFORMATION ITEMS (Enclosures, pages 61, 62‐71)

Citizens’ Advisory Committee Attendance Record – 2010

Technical Coordinating Committee Attendance Report – 2010

Bicycle/Pedestrian Advisory Committee Attendance Record – 2010

X. ADJOURNMENT (Enclosure, page 61)

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MEETING SUMMARY

JANUARY 25, 2011 IV. CONSENT AGENDA

A) APPROVAL OF NOVEMBER 23, 2010 MEETING MINUTES

Minutes are prepared for each Board meeting and said minutes must be approved by the Volusia TPO Board.

B) APPROVAL OF TREASURER’S REPORTS

Monthly Treasurer Reports are prepared for review and approval by the Volusia TPO Board. The November and December 2010 Treasurers’ Reports are included for your information.

C) EXECUTIVE COMMITTEE REPORT (enclosed)

D) TECHNICAL COORDINATING COMMITTEE REPORT (to be provided under separate cover)

E) CITIZENS’ ADVISORY COMMITTEE REPORT (to be provided under separate cover)

F) BICYCLE/PEDESTRIAN ADVISORY COMMITTEE REPORT (enclosed)

G) TDLCB REPORT AND APPOINTMENTS (enclosed)

H) LRTP SUBCOMMITTEE REPORT (to be provided under separate cover)

I) CENTRAL FLORIDA MPO ALLIANCE REPORT (to be provided under separate cover) ACTION REQUESTED:

MOTION TO APPROVE THE CONSENT AGENDA

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Volusia TPO Board Meeting Minutes November 23, 2010 Page 1 of 7

Minutes Volusia Transportation Planning Organization

2570 W. International Speedway Boulevard, Suite 100

Daytona Beach, FL 32114‐8145

November 23, 2010

Members Present: Representing: Commissioner John McDonald Beverly Beach Commissioner Robert Gilliland Daytona Beach Mayor Harry Jennings DeBary Commissioner Leigh Matusick DeLand Mayor John Masiarczyk Deltona Councilman Ted Cooper Edgewater Commissioner Liz Patton Holly Hill Commissioner Rick Basso Lake Helen Commissioner Linda Hyatt Oak Hill Mayor Ed Kelley Ormond Beach Vice Mayor Jeff Allebach Orange City Vice Mayor Kris Derr Ponce Inlet Vice Mayor Mary Martin Port Orange Mayor George Locke South Daytona Council Member Andy Kelly Volusia County County Chair Frank Bruno Volusia County Council Member Joie Alexander Volusia County Council Member Joshua Wagner Volusia County Steve Friedel (non‐voting) FDOT District V Peter C. Hauser (non‐voting) CAC Chairman Bill McCord (non‐voting) TCC Chairman A.J. Devies (non‐voting) BPAC Chairperson Members Absent: Representing: Commissioner Ron Vath (excused) Flagler Beach Commissioner Lynne Plaskett New Smyrna Beach Mayor James Sowell Pierson Council Member Pat Northey Volusia County Council Member Jack Hayman Volusia County Diane J. Smith (non‐voting) (excused) Volusia County School Board Others Present: Representing: Pamela Blankenship, Recording Secretary TPO Staff Karl Welzenbach TPO Staff Stephan Harris TPO Staff Lois Bollenback TPO Staff

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Others Present: Representing: Carole Hinkley TPO Staff Herb Seely TPO Staff Bob Keeth TPO Staff Melissa Wos TPO Staff Janet Deyette Deltona Citizen Ron Paradise Deltona Rob Duranczyk McKim & Creed Ric Goss Ormond Beach Chris Bowley Deltona Chad Lingenfelter TEDS, Inc Fred Ferrell TEDS, Inc Jon Cheney VC Traffic Engineering Lorena Valencia FDOT Vickie Wyche FDOT George Lovett FDOT Mary Schoelzel FDOT Susan Sadighi FDOT Joe Steward FDOT Steve Olsen FDOT Lance Decuir FDOT Mark Garcia FDOT Joe Yarbrough South Daytona Sandy Rossmeyer Rossmeyer Family Jerry Brinton VC Traffic Engineering Kassandra Blissett DeBary Arlene Smith Daytona Beach Int’l Airport Andrew Young Consolidated Tomoka Mike Marcum Daytona Beach Paul McKitrick Daytona Beach Harold Barley Metroplan Orlando George Recktenwald Volusia County Public Works Heather Blanck Votran Big John Press I. Call to Order / Roll Call / Determination of Quorum

The meeting of Volusia Transportation Planning Organization (VTPO) was called to order at 8:00 a.m. by 1st Vice Chairperson Matusick. The roll was called and it was determined that a quorum was present.

II. Pledge of Allegiance

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III. Recognition of Departing Board Members 1st Vice Chairperson Matusick presented the following outgoing board members with plaques expressing appreciation for their dedication and service to the TPO Board:

Commissioner Janet Deyette, Deltona

Mayor Greg Northrup, Daytona Beach Shores Mr. Welzenbach also noted that the Rossmeyer family had generously donated two booths to the TPO at Destination Daytona to help promote motorcycle safety. The event was very successful. 1st Vice Chairperson Matusick presented a plaque to the Rossmeyer family in recognition and appreciation of their generosity.

IV. Public Comment/Participation There were no public comments.

V. Consent Agenda

A) Approval of October 26, 2010 TPO Meeting Minutes B) Approval of Treasurer’s Report C) Executive Committee Report D) Technical Coordinating Committee Report E) Citizens’ Advisory Committee Report F) Bicycle/Pedestrian Advisory Committee Report G) TDLCB Report H) TDLCB Appointments and Resignations I) LRTP Subcommittee Meeting Summary J) Motion to Cancel December Meetings of the TPO Executive Committee and TPO Board

MOTION: County Chair Bruno moved to approve the Consent Agenda. Commissioner Gilliland seconded the motion, which carried unanimously.

VI. Action Items

A) Review and Approval of Resolution 2010‐25 Amending Volusia TPO FY 2010/11 –

2011/12 Unified Planning Work Program (UPWP) Mr. Welzenbach explained that the current UPWP contains a task (Task 5.06 ‐ Pedestrian Safety Enforcement Program) which assumed that the majority of the funding would be provided by a safety grant. The TPO was informed last month that we would not to be awarded this grant. Therefore, the TPO staff is requesting a UPWP amendment to reallocate the PL funds associated with administering the grant from Task 5.06 to Task 5.07 ‐ Technical Assistance to Smaller Local Governments.

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MOTION: Council Member Alexander moved to approve Resolution 2010‐25 amending the Volusia TPOs FY 2010/11 – 2011/12 Unified Planning Work Program (UPWP). The motion was seconded by 2nd Vice Chairman Cooper and carried unanimously.

B) Discussion Regarding the TPOs XU Funds, Obligation Authority, Budgetary Authority and Waiver of Local Match Requirements Mr. Welzenbach briefly explained the background behind the $11.5 million in XU funding that was available. The TCC and CAC had met and come up with a listing of projects that should be funded with the $11.5 million. He noted that there were two changes to the project listing that had been put together by the committees had been included in the handout:

#6 – Nova/US 92 – the overall amount is the same; however, more money has been allocated to the mast arm portion of the project

# 5 – Coventry Pedestrian Bridge – funding has been moved to the next fiscal year

#11 – the Blue Lake Bike Path project has been changed to Alabama Avenue Mr. Welzenbach went on to explain that in addition to the $11.5 million, the TPO also has $1.02 million in credit from FDOT. Additional projects need to be identified if the additional $1.02 million becomes available. Two cities are asking that their projects be funded with that additional money: the SR 40 Phase 3 Sidewalk project in Ormond Beach ($580,000) and the Emergency Traffic Signal project in DeBary ($190,000). 1st Vice Chairperson Matusick added that it has been requested that the Alabama Greenway project be given an additional $65,000. Mr. Welzenbach asked the board to allow the TPO staff to identify where the remaining $220,000 should go. He noted that the $1.02 million would only be used if low bids came in on the other projects. Commissioner Gilliland suggested that the money go to the mast arm project in Daytona Beach. Mr. Welzenbach replied that over 40% of the $11.5 million was already going to Daytona Beach and it would be better to spread the remaining money around the county. He added that the list of projects needed to be submitted to FDOT by the end of the week. MOTION: 2nd Vice Chairman Cooper moved to allow TPO staff the authority to

review and choose the projects that will receive the remaining $220,000 should it become available. The motion was seconded by Vice Mayor Martin.

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Council Member Wagner asked if there had been a vote on the Orange Avenue Bascule Bridge. He noted that there are significant differences between the high‐rise and bascule bridge options and Volusia County had not yet determined which design to go with. He asked how that project got on the list when a decision had not yet been made. Mr. Jerry Brinton, Volusia County Traffic Engineering, noted that Council Member Wagner was correct and the County Council would discuss the issue next month. He explained that FHWA would not approve the PD&E study unless the next phase had been funded. Volusia County is trying to get the next phase funded regardless of the alternative chosen. They have assumed it will be a build alternative and the $3.1 million can be used for either a mid‐rise or high‐rise bridge. Mr. Brinton stated that the written description should not state which option, just “replacement”. Council Member Wagner asked if any money that might be left over could it be used for right‐of‐way on trails. Mr. Welzenbach replied that there would only be about $220,000 left but it could be used for right‐of‐way if the trails have identified where it needs to be purchased. TCC Chairman McCord explained how the list of projects came about and suggested that the remaining funding be placed on projects that are already on the priority list. Discussion continued. The motion carried unanimously. Mr. Welzenbach recommended waiving the local match requirements for projects that receive additional funding. If the project is on the federal highway system, the match may still be required. (Currently, the only project that would be affected is the Pioneer Trail right‐of‐way project) MOTION: Council Member Alexander moved to waive the local match

requirements. The motion was seconded by 2nd Vice Chairman Cooper. Commissioner Basso asked how long the local match would be waived. Mayor Kelley stated that he felt that when the cities provided a local match it showed their commitment to the project. Vice Mayor Martin commented that she was not comfortable with waiving the match for a couple years. She added that she did agree with waiving the match for these specific projects. Discussion continued.

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Council Member Alexander amended the motion to waive the local match requirements only for the eleven projects on the list (as previously amended), in the phase that is identified, including the projects being considered which have a critical time limit (including the SR 40 Phase 3 project and the DeBary Emergency Traffic Signal project). The motion carried with Commissioner Basso voting in opposition. MOTION: Vice Mayor Martin moved to approve the list ranking the projects that

will receive the additional XU funding (including the “*” projects). The motion was seconded by Mayor Locke and carried unanimously.

C) Review and Approval of Resolution 2010‐26 Amending the TPOs Bicycle & Pedestrian

Priority Project List for XU Set‐Aside Funds Mr. Welzenbach explained that this agenda item formalize the changes that were required to reflect projects funded through Action Item B. MOTION: Vice Mayor Martin moved to approve Resolution 2010‐26 amending

the TPOs Bicycle & Pedestrian Priority Project List for XU Set‐Aside Funds. Commissioner Gilliland seconded the motion.

2nd Vice Chairman Cooper noted that the US 1 project had the limits incorrectly listed. The limits are the northernmost city boundary to Volco Road. The motion with the above‐noted correction carried unanimously.

D) Review and Approval of Resolution 2010‐27 Amending the FY 2010/11 – 2014/15 Transportation Improvement Program (TIP) Mr. Welzenbach noted that this amendment incorporated the new projects that were previously discussed. MOTION: Council Member Alexander moved to approve Resolution 2010‐27

amending the FY 2010/11 – 2014/15 Transportation Improvement Program (TIP). 2nd Vice Chairman Cooper seconded the motion with the US 1 boundary limits corrected as previously noted. The motion carried unanimously.

VII. Presentations, Status Reports, and Discussion Items

A) FDOT Reports

Mr. Steve Friedel announced that FDOTs public hearing would take place on December 16, 2010 at 6:00 p.m. He proceeded to give the FDOT report.

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Ms. Schoelzel spoke about FDOTs tentative five‐year Work Program for FY 2012 – 2016. She reviewed the projects that are under consideration to be programmed. Mr. Welzenbach thanked FDOT for programming all of the TPOs top priorities.

VIII. Executive Director’s Report Mr. Welzenbach announced that the TPO Board retreat would be on January 21, 2011 at DeBary Hall. He noted that a survey would be distributed in the next two weeks and re‐sent in January to help form the agenda of the retreat. 1st Vice Chairperson Matusick reminded the members that there would be no Executive Committee or TPO Board meeting in December. The next TPO meeting is scheduled for Tuesday, January 25, 2011.

IX. Volusia TPO Board Member Comments BPAC Chairperson Devies asked the board members to review the BPAC attendance records included in the agenda; there was no quorum at the November BPAC meeting. There are a number of vacancies on the BPAC that need appointments.

X. Information Items

XI. Adjournment

There being no further business, the meeting adjourned at 9:32 a.m. Volusia Transportation Planning Organization

______________________________________

Flagler Beach Commissioner Ron Vath Chairman, Volusia TPO CERTIFICATE: The undersigned, duly qualified and acting Recording Secretary of the Volusia TPO certified that the foregoing is a true and correct copy of the minutes of the November 23, 2010 regular meeting of the Volusia Transportation Planning Organization (VTPO), approved and duly signed this 25th day of January 2011. ___________________________________

Pamela C. Blankenship, Recording Secretary

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DESCRIPTION10/11

BUDGETCURRENT

MONTH FYTD TOTAL

UNDER (OVER)

BUDGETFYTD % BUDGET

REVENUESLOCAL FUNDS $152,225.00 $3,780.73 $76,670.71 $75,554.29 50.37%STATE FUNDS 63,784.00 0.00 0.00 63,784.00 0.00%FEDERAL FUNDS 1,407,804.00 127,691.75 127,691.75 1,280,112.25 9.07%

REVENUES $1,623,813.00 $131,472.48 $204,362.46 $1,419,450.54 12.59%

EXPENSESSALARIES $483,104.00 $45,287.30 $202,799.16 $280,304.84 41.98%FRINGE BENEFITS 166,399.00 12,354.25 67,279.46 99,119.54 40.43%OFFICE SUPPLIES 12,500.00 0.00 3,956.20 8,543.80 31.65%POSTAGE 12,800.00 2,399.00 7,133.81 5,666.19 55.73%OFFICE RENT EXPENSE 134,187.00 2,396.87 54,368.50 79,818.50 40.52%ADVERTISING 7,500.00 0.00 1,234.55 6,265.45 16.46%PRINTING 20,000.00 255.00 1,074.70 18,925.30 5.37%CONFERENCE, WORKSHOPS & SEMINAR FEES 6,300.00 0.00 325.00 5,975.00 5.16%FEES 33,300.00 5,007.47 13,260.18 20,039.82 39.82%DUES 1,225.00 125.00 375.00 850.00 30.61%PUBLICATIONS 750.00 182.00 628.99 121.01 83.87%COPY EXPENSE 26,500.00 2,516.35 12,632.30 13,867.70 47.67%COPY MACHINE COSTS 27,820.00 1,340.60 6,757.73 21,062.27 24.29%TRAVEL EXPENSE 16,500.00 802.40 4,808.31 11,691.69 29.14%AWARDS PROGRAM/PROMO 10,500.00 2,983.00 7,906.11 2,593.89 75.30%SPECIAL STUDIES 319,000.00 22,180.50 46,618.50 272,381.50 14.61%PROFESSIONAL SERVICES 204,900.00 (4,488.67) 16,834.19 188,065.81 8.22%MEETING EXPENSE 2,500.00 141.58 664.03 1,835.97 26.56%LIABILITY INSURANCE 8,800.00 (180.00) 4,709.50 4,090.50 53.52%REPAIRS 1,500.00 0.00 186.75 1,313.25 12.45%NETWORK COSTS 24,434.00 1,470.95 6,400.49 18,033.51 26.20%CAPITAL OUTLAY 10,000.00 0.00 1,975.00 8,025.00 19.75%SOFTWARE 1,000.00 0.00 2,298.99 (1,298.99) 229.90%TELEPHONE 3,360.00 305.42 1,623.00 1,737.00 48.30%EDUCATION 5,000.00 0.00 159.00 4,841.00 3.18%CONTINGENCY 83,934.00 0.00 0.00 83,934.00 0.00%

EXPENSES $1,623,813.00 $95,079.02 $466,009.45 $1,157,803.55 28.70%

BALANCE $0.00 $36,393.46 ($261,646.99) $261,646.99

41.67% OF YEAR COMPLETEkathy5511

VOLUSIA COUNTY METROPOLITAN PLANNING ORGANIZATIONMONTHLY TREASURER REPORT FY 10/11

PERIOD ENDING NOVEMBER 30, 2010

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DESCRIPTION10/11

BUDGETCURRENT

MONTH FYTD TOTAL

UNDER (OVER)

BUDGETFYTD % BUDGET

REVENUESLOCAL FUNDS $152,225.00 $22,842.62 $99,513.33 $52,711.67 65.37%STATE FUNDS 63,784.00 4,626.25 4,626.25 59,157.75 7.25%FEDERAL FUNDS 1,407,804.00 0.00 127,691.75 1,280,112.25 9.07%

REVENUES $1,623,813.00 $27,468.87 $231,831.33 $1,391,981.67 14.28%

EXPENSESSALARIES $483,104.00 $32,935.63 $235,405.82 $247,698.18 48.73%FRINGE BENEFITS 166,399.00 12,735.70 80,015.15 86,383.85 48.09%OFFICE SUPPLIES 12,500.00 913.41 4,869.61 7,630.39 38.96%POSTAGE 12,800.00 2,322.19 9,456.00 3,344.00 73.88%OFFICE RENT EXPENSE 134,187.00 11,467.19 65,835.69 68,351.31 49.06%ADVERTISING 7,500.00 0.00 1,234.55 6,265.45 16.46%PRINTING 20,000.00 1,928.91 3,003.61 16,996.39 15.02%CONFERENCE, WORKSHOPS & SEMINAR FEES 6,300.00 0.00 325.00 5,975.00 5.16%FEES 33,300.00 8,645.49 21,980.67 11,319.33 66.01%DUES 1,225.00 0.00 375.00 850.00 30.61%PUBLICATIONS 750.00 0.00 628.99 121.01 83.87%COPY EXPENSE 26,500.00 355.15 12,987.45 13,512.55 49.01%COPY MACHINE COSTS 27,820.00 2,464.95 9,222.68 18,597.32 33.15%TRAVEL EXPENSE 16,500.00 2,373.92 7,182.23 9,317.77 43.53%AWARDS PROGRAM/PROMO 10,500.00 126.35 8,032.46 2,467.54 76.50%SPECIAL STUDIES 319,000.00 6,124.00 52,742.50 266,257.50 16.53%PROFESSIONAL SERVICES 204,900.00 20,450.08 37,209.27 167,690.73 18.16%MEETING EXPENSE 2,500.00 206.02 870.05 1,629.95 34.80%LIABILITY INSURANCE 8,800.00 2,125.50 6,835.00 1,965.00 77.67%REPAIRS 1,500.00 79.00 265.75 1,234.25 17.72%NETWORK COSTS 24,434.00 2,548.31 8,948.80 15,485.20 36.62%CAPITAL OUTLAY 10,000.00 707.97 2,682.97 7,317.03 26.83%SOFTWARE 1,000.00 0.00 2,298.99 (1,298.99) 229.90%TELEPHONE 3,360.00 380.43 2,003.43 1,356.57 59.63%EDUCATION 5,000.00 425.00 584.00 4,416.00 11.68%CONTINGENCY 83,934.00 0.00 0.00 83,934.00 0.00%

EXPENSES $1,623,813.00 $109,315.20 $574,995.67 $1,048,817.33 35.41%

BALANCE $0.00 ($81,846.33) ($343,164.34) $343,164.34

50% OF YEAR COMPLETE

VOLUSIA COUNTY METROPOLITAN PLANNING ORGANIZATIONMONTHLY TREASURER REPORT FY 10/11

PERIOD ENDING DECEMBER 31, 2010

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Bicycle/Pedestrian Advisory Committee (BPAC) Meeting Summary January 12, 2011

Approved the consent agenda, including the minutes of the October 13,

2010 BPAC meeting

Recommended approval to set aside XU funding for Corridor Studies

DID NOT Recommend approval of the revised Volusia TPO project prioritization process

DID NOT Recommend approval to expand the range of eligible projects for XU funding

Recommended approval to set local matching fund requirements at 10% with the exception of the small cities Beverly Beach, Flagler Beach, Lake Helen, Oak Hill and Pierson; they would have no local match

Recommended approval of the 2011 priority application for XU bicycle/pedestrian projects

Recommended approval of the 2011 list of prioritized XU bicycle/pedestrian projects

**Next meeting of the BPAC will be Wednesday, February 9, 2011**

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TDLCB Meeting Summary January 12, 2011

Approved the minutes of the November 10, 2010 TDLCB meeting

Approved the October and November 2010 monthly paratransit reports submitted by Votran

Discussed Votran’s Section 5311 grant application which is a competitive grant offered on an annual basis to transit agencies and administered by the Florida Department of Transportation

Discussed the coordination agreement which allows for Section 5310 grant applications by non‐profit agencies. As part of the grant process, the state requires each applicant to enter into a coordination agreement with Votran

Received update on Votran’s Flex Service in New Smyrna Beach

Received overview of the major update of the Transit Development Plan (TDP) and the Transportation Disadvantaged Service Plan (TDSP)

Received information from Ken Fischer concerning nonpayment of fares from some paratransit riders and Votran’s planned action concerning same

Reminded Transportation Disadvantaged Legislative Day 2011 will take place on Thursday, March 17, 2011

Next meeting of the TDLCB will be March 9, 2011

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MEETING SUMMARY

JANUARY 25, 2011

V. ACTION ITEMS

A) REPORT, REVIEW AND ACCEPTANCE OF TPO AUDIT

Background Information: Mr. Alex Kish, Brent, Millikan & Company, P.A., will provide a summary of the annual audit of the Volusia TPO. The 2010 audit is enclosed for TPO members review.

ACTION REQUESTED:

MOTION FOR ACCEPTANCE OF TPO AUDIT

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FINANCIAL REPORT

OF

VOLUSIA COUNTY METROPOLITAN PLANNING ORGANIZATION

(SUCCEEDED BY VOLUSIA TRANSPORTATION PLANNING ORGANIZATION AS OF JULY 1, 2010)

FOR THE FISCAL YEAR ENDED JUNE 30, 2010

PREPARED BY:

HERBERT M. SEELY CHIEF FINANCIAL OFFICER

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TABLE OF CONTENTS FINANCIAL REPORT June 30, 2010 VOLUSIA COUNTY METROPOLITAN PLANNING ORGANIZATION Daytona Beach, Florida ____________________________________________________________________________________

Page INTRODUCTORY SECTION Title Page ................................................................................................................. 1 Table of Contents ..................................................................................................... 3 List of Principal Officials ......................................................................................... 5 Letter of Transmittal ................................................................................................ 9 FINANCIAL SECTION Independent Auditors’ Report .................................................................................. 13 Management’s Discussion and Analysis .................................................................. 15 Basic Financial Statements:

Statement of Net Assets ....................................................................................... Statement 1 21 Statement of Activities ........................................................................................ Statement 2 22 Balance Sheet – Governmental Funds ................................................................. Statement 3 23 Statement of Revenues, Expenditures, and Changes in Fund Balance – Governmental Funds ..................................................................................... Statement 4 24

Notes to the Financial Statements ....................................................................... 27 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balance -

Budget and Actual - General Fund ...................................................................... Schedule 1 39 Schedule of Revenues, Expenditures and Changes in Fund Balance -

Budget and Actual - Special Revenue Fund ........................................................ Schedule 2 40

SUPPLEMENTAL AUDIT REPORTS

Schedule of Expenditures of Federal Awards .......................................................... 43 Schedule of Findings and Questioned Costs - Federal Award Programs ................ 44 Independent Auditors’ Report on Compliance With Requirements Applicable

to Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A-133 ............................................................... 45

Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ....................... 47

Management Letter .................................................................................................. 49

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VOLUSIA COUNTY METROPOLITAN PLANNING ORGANIZATION

LIST OF PRINCIPAL OFFICIALS JUNE 30, 2010

Board Members: Representing: Council Member Joie Alexander, Chairperson Volusia County Commissioner Ron Vath, Vice Chairman Flagler Beach Commissioner Leigh Matusick, Secretary/Treasurer DeLand Commissioner John McDonald Beverly Beach Commissioner Robert Gilliland Daytona Beach Mayor Greg Northrup Daytona Beach Shores Council Member Jack Lenzen DeBary Commissioner Janet Deyette Deltona Councilman Ted Cooper Edgewater Commissioner Liz Towsley Holly Hill Commissioner Rick Basso Lake Helen Commissioner Lynne Plaskett New Smyrna Beach Commissioner Bill Marcello Oak Hill Vice-Mayor Jeff Allebach Orange City Mayor Fred Costello Ormond Beach Mayor James Sowell Pierson Vice-Mayor Kris Derr Ponce Inlet Vice-Mayor Mary Martin Port Orange Councilman George Locke South Daytona Council Chairman Frank Bruno, Jr. Volusia County Council Member Jack Hayman Volusia County Council Member Andy Kelly Volusia County Council Member Pat Northey Volusia County Council Member Joshua Wagner Volusia County Mike Chuven BPAC Chairman P. J. Arvidson CAC Chairperson Doug Gutierrez TCC Chairman Diane J. Smith Volusia County School Board Mary Schoelzel FDOT District V

Attorney Charles Cino, Esq.

Executive Director Karl D. Welzenbach

Chief Financial Officer Herbert M. Seely

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LETTER OF TRANSMITTAL

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Ph: 386-226-0422 www.volusiatpo.org

Beverly Beach DeLand Holly Hill Orange City Port Orange Daytona Beach Deltona Lake Helen Ormond Beach South Daytona Daytona Beach Shores Edgewater New Smyrna Beach Pierson Volusia County DeBary Flagler Beach Oak Hill Ponce Inlet

File: KDWL-2011-02

January 5, 2011

Members, Board of Representatives Volusia Transportation Planning Organization

Subject: 2010 Annual Financial Report

Dear Members:

The report included with this letter of transmittal is the Official Annual Financial Report for the Fiscal Year ending June 30, 2010.

This will be the last report issued in the name of the Volusia County Metropolitan Planning Organization which changed its name to the Volusia Transportation Planning Organization effective July 1, 2010. The TPO finds itself in strong financial shape at the beginning of its new fiscal year. Included in the audit report is the Management’s Discussion and Analysis which provides a brief summary of the TPO’s financial status.

The TPO staff will continue to strive to ensure that we meet and exceed our financial responsibilities.

Respectfully submitted,

Karl D. Welzenbach Executive Director, Volusia County Metropolitan Planning Organization

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FINANCIAL SECTION

THIS SECTION CONTAINS THE FOLLOWING SUBSECTIONS:

INDEPENDENT AUDITORS’ REPORT

MANAGEMENT’S DISCUSSION AND ANALYSIS

BASIC FINANCIAL STATEMENTS

REQUIRED SUPPLEMENTARY INFORMATION

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INDEPENDENT AUDITORS’ REPORT

To the Board of Representatives of Volusia Transportation Planning Organization Daytona Beach, Florida We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Volusia County Metropolitan Planning Organization (succeeded by Volusia Transportation Planning Organization as of July 1, 2010) as of and for the year ended June 30, 2010, which collectively comprise the entity’s basic financial statements as listed in the table of contents. These basic financial statements are the responsibility of Volusia County Metropolitan Planning Organization’s management. Our responsibility is to express opinions on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Volusia County Metropolitan Planning Organization as of June 30, 2010, and the respective changes in financial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated January 5, 2011, on our consideration of Volusia County Metropolitan Planning Organization’s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit.

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205 MAGNOLIA ST. ● NEW SMYRNA BEACH, FL 32168-7125 ● (386) 427-1333 ● DAYTONA (386) 248-0240 ● FAX (386) 427-5823 ● www.bmcpa.com MEMBER: American Institute of Certified Public Accountants and AICPA Private Companies Practice Section

BM&C

BRENT MILLIKAN & COMPANY, P.A. CERTIFIED PUBLIC ACCOUNTANTS

BM&C


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To the Board of Representatives of Volusia Transportation Planning Organization Page 2 of 2 Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis and budgetary comparison information on pages 15 through 19 and 39 through 40 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide assurance. January 5, 2011

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MANAGEMENT’S DISCUSSION AND ANALYSIS ____________________________________________

As financial management of Volusia County Metropolitan Planning Organization (hereinafter referred to as “MPO”), we offer readers of these basic financial statements this narrative overview and analysis of the financial activities of MPO for the year ended June 30, 2010. This discussion and analysis is designed to assist readers in focusing on the significant financial issues and activities and to identify any significant changes in financial position. We encourage readers to consider the information presented here in conjunction with the transmittal letter at the front of this report and with the financial statements, which follow this section, taken as a whole. Financial Highlights Income from all sources for the MPO was $1,227,513 for the year ended June 30, 2010. This represents

an increase of 39% compared to the nine month period audited the prior year with a total income of $883,172.

The assets of the MPO exceeded its liabilities at the close of the year by $495,276 (net assets). Of this

amount, $469,474 (unrestricted net assets) may be used to meet the organization’s ongoing obligations to its member partners and citizens.

MPO’s total net assets increased by $51,208 during the year ended June 30, 2010, compared to $26,219

during the nine month period ended June 30, 2009. As of the close of the year ended June 30, 2010, the MPO governmental funds reported an ending fund

balance of $469,474, an increase of $46,774 from the prior period. Unreserved, undesignated fund balance for the general fund was $461,874, or 560% of the total general

fund expenditures, which include only those amounts that are not allocable to grant activities recognized in the special revenue fund on page 24.

Overview of Financial Statements The MPO’s basic financial statements are comprised of three parts: 1) management’s discussion and analysis, 2) the basic financial statements, including notes to financial statements, and 3) supplementary schedules presenting details of required supplemental financial data. Management’s Discussion and Analysis (MD&A) is intended to serve as an introduction to the basic financial statements and supplementary information. The MD&A represents management’s examination and analysis of the MPO’s financial condition and financial performance as a whole. Summary financial statement data, key financial and operational indicators used in the strategic plan, budget and other management tools were used for this analysis. The basic financial statements consist of entity-wide and fund financial statements that are combined for this annual report. These financial statements provide both the short and long-term financial information about the MPO’s financial and operational activities, all of which are governmental activities. These statements report information about the MPO using full accrual accounting methods and economic resources focus as utilized by similar business activities in the private sector. Information concerning all of the MPO’s assets and liabilities, both financial and capital, and short and long-term debt are included. Likewise, all revenues and expenses received during the year, regardless of when cash is received or paid, are reported.

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The basic financial statements of the MPO include a statement of net assets and governmental fund balance sheet, statement of activities and governmental fund revenues, expenditures and changes in fund balances and notes to the financial statements, which are described as follows:

A statement of net assets and governmental fund balance sheet presents information on all of the

MPO’s assets and liabilities at the end of its fiscal year, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the MPO’s financial position is improving or deteriorating. Net assets increase when revenues exceed expenses. Increases to assets without a corresponding increase to liabilities results in increased net assets, which indicates an improved financial condition.

The statement of activities and governmental fund revenues, expenditures and changes in fund

balances present the results of business operations over the course of the fiscal year and information as to how the MPO’s net assets changed during the year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of the related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., grant drawdowns receivable). These governmental activities are primarily supported by member assessments and operating grants from the Federal, State, and other governments.

The notes to the financial statements provide required disclosures and other information that are

essential to a full understanding of material data provided in the statements. The notes present information about the MPO’s significant accounting policies, account balances and activities, material risks, obligations, commitments, contingencies and subsequent events, if any.

In addition to the basic financial statements and accompanying notes, this report also presents certain supplementary information concerning the MPO’s comparisons of budget to actual revenue and expenses and summaries of detailed financial data that is aggregated for financial presentation purposes. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The MPO uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. Governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Reconciliation of the government-wide and fund financial statements accompany the fund financial statements found on page 23 and 25. All of the MPO’s special revenue programs are shown combined, as all are Federal and State reimbursable operating grants. Financial Analysis The MPO’s basic financial statements report its net assets and how they have changed over the reporting period. While increases or decreases over time in net assets (the difference between assets and liabilities) may serve as a useful indicator of the MPO’s financial position, one also needs to consider other non-financial factors such as changes in economic conditions, population growth, and new or changed governmental legislation to adequately assess its overall health.

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The following is a summary of net assets at year end:

Net Assets

6/30/2010 6/30/2009Assets:

Current and other assets.......................................................................... 565,151$ 549,578 Capital assets, net.................................................................................... 55,305 58,222

Total assets........................................................................................ 620,456 607,800

Liabilities:Long-term debt outstanding.................................................................... 29,503 36,854 Other liabilities....................................................................................... 95,677 126,878

Total liabilities.................................................................................. 125,180 163,732

Net assets:Invested in capital assets, net of related debt.......................................... 25,802 21,368 Unrestricted............................................................................................. 469,474 422,700

Total net assets.................................................................................. 495,276$ 444,068 Assets exceeded liabilities by $495,276 at the close of the most recent period. This represents an increase of $51,208 over the prior period, all of which is attributable to operations. The MPO’s investment in capital assets (net assets not available for future spending) totaled $25,802 at the end of the year. The unrestricted net assets of $469,474 are available to meet the MPO’s obligations to its member partners and citizens. Conversion to GASB Statement No. 34 does not allow the reporting of net assets as “reserved” unless there are external legal restrictions on how they may be used. Thus, while there may be long-term management plans for unrestricted net assets, they must be reported as unrestricted until such external restrictions occur. The MPO’s investment in capital assets decreased from $58,222 at the end of the prior period to $55,305 this year, primarily as the result of an increase in depreciation on equipment acquired during the prior period. The Organization’s cash reserves experienced a decrease (from $288,189 in 2009 to $252,183 in 2010). The amounts due from other government units increased $52,455 during the most recent period. These receivables consisted primarily of amounts due from the Federal and State governments for reimbursements of expenses under operating grants. Prepaid expense/deposits of $17,352 are for expenses for liability insurance, rent and postage that will be expensed in next year’s operations, along with rent and utility deposits. Accounts payable totaling $23,822 represented 19% of the MPO’s total liabilities at the end of the period. Of this amount, $23,065 was for expenditures related to operating grant programs which will be reimbursed to the Organization after June 30, 2010 through grant reimbursements. Deferred revenue consists of: $2,195 for VCOG, Inc. expense deposits; and $18,797 of grant local matching funds received in advance from another local government, which will be recognized as revenue in next year’s operations.

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The following is a summary of changes in net assets for the periods ended June 30, 2010 and 2009:

Change in Net Assets

Year Nine Monthsended ended

6/30/2010 6/30/2009Revenues:

Program revenues:Charges for services............................................................................. 125,632$ 136,688 Operating grants/other......................................................................... 1,103,438 751,209

General revenues:Investment earnings (losses)................................................................ 3,578 (5,113) Gain (loss) on disposition of capital assets.......................................... (5,384) - Miscellaneous...................................................................................... 249 388

Total revenues................................................................................... 1,227,513 883,172

Expenses:General government................................................................................ 83,799 97,181 Transportation......................................................................................... 1,090,089 758,124 Interest on long-term debt....................................................................... 2,417 1,648

Total expenses................................................................................... 1,176,305 856,953

Increase (decrease) in net assets....................................................... 51,208 26,219 Net assets, beginning of year..................................................................... 444,068 417,849 Net assets, end of year............................................................................... 495,276$ 444,068

Governmental funds provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the Organization’s financing requirements. The MPO’s net assets increased $51,208 in 2010, as a result of operations. This was a planned financial objective, as it is the Organization’s desire to improve its equity in order to alleviate the necessity to depend on supplemental financial support from its member governments. The general fund is the chief operating fund of the MPO. At the end of the current period, the unreserved fund balance was $461,874. As a measure of general fund liquidity, it may be useful to compare unreserved fund balance to the total fund expenditures. The unreserved fund balance represented 560% of total general fund expenditures at the end of the current period. It is important to note that all special revenue fund revenues, which represent 90% of entity-wide revenues, required advance funding before reimbursement. While the statement of net assets and governmental balance sheet shows a snapshot of the MPO’s financial position at the beginning and ending of the periods, the statement of activities and governmental fund revenues, expenditures and changes in fund balances provides answers as to the nature and source of these changes. Revenues from membership dues and charges were $125,632 and $136,688 for 2010 and 2009, respectively. Operating grant revenues of $1,103,438 were up 47% this year from $751,209 reported during the prior period, due to the presentation of a full year instead of nine months, as reported during the prior period. The pace at which the MPO’s grants, which cross fiscal years, were spent, (therefore, they are eligible for reimbursement from grantor agencies), was accelerated during the year. As a result, advances from the general fund were required to finance these costs until the resulting reimbursements were subsequently collected; these increased to $243,946 in 2010 from $166,967 in 2009. Cash and cash equivalents decreased to $252,183 during 2010, while interest earnings on these surplus funds increased to earnings of $3,578, compared to a balance of $288,189 and a loss of $(5,113) during 2009.

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The MPO’s general fund expenditures for the year ended June 30, 2010 were $82,556 and $46,774 less than revenues in the general fund resulting in an increase in fund balance of $46,774, which is $15,989 more than the prior year. General fund personal services expenditures for this period totaled $696, compared to $8,121 in the prior period and expenditures for materials and services was $72,092 and $81,748, in 2010 and 2009 respectively. Economic Factors and Next Year’s Budgets and Rates The overall financial position and results of operations for the MPO improved for the period ended June 30, 2010. The MPO operated within its internal budget constraints and operating reserves to help meet planned future contractual obligations, except for the recognition of the capital outlay under a capital lease obligation. It is expected that the Organization’s net assets will remain stable for the remainder of the next year. Many factors are considered each year by the MPO in its efforts to establish an operating budget, to evaluate its personnel needs and to develop uniform membership and user fees that are reasonable and, more importantly, capable of cost recovery. Some of the major factors considered in this process are the local economy, civilian labor force, unemployment rates and inflation rates. Inflationary trends for Volusia County compare favorably with those trends experienced at the State and national levels. As of July 1, 2010, Volusia County Metropolitan Planning Organization Board changed its name to Volusia Transportation Planning Organization. Requests for Information This financial report is designed to provide a general overview of the MPO’s finances for all those who have expressed an interest. Questions concerning any of the information provided in this report or requests for additional information should be addressed to the Chief Financial Officer, Volusia Transportation Planning Organization, 2570 W. International Drive, Suite 100, Daytona Beach, Florida 32114.

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STATEMENT OF NET ASSETS Statement 1June 30, 2010VOLUSIA COUNTYMETROPOLITAN PLANNING ORGANIZATION

Assets:Cash and cash equivalents............................................................................ 252,183$ Due from other governments........................................................................ 295,616 Prepaids........................................................................................................ 9,752 Refundable deposits...................................................................................... 7,600 Capital assets, net of accumulated depreciation......................................................................... 55,305

Total assets............................................................................................ 620,456

Liabilities:Accounts payable.......................................................................................... 23,822 Accrued liabilities......................................................................................... 50,863 Deferred revenue.......................................................................................... 20,992 Long-term liabilities:

Portion due or payable within one year.................................................... 7,218 Portion due or payable after one year....................................................... 22,285

Total liabilities...................................................................................... 125,180

Net Assets:Invested in capital assets, net of related debt............................................... 25,802 Unrestricted.................................................................................................. 469,474

Total net assets...................................................................................... 495,276$

The accompanying notes are an integral part of the financial statements.

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STATEMENT OF ACTIVITIES Statement 2For the Year Ended June 30, 2010VOLUSIA COUNTYMETROPOLITAN PLANNING ORGANIZATION

Charges Operating Capital Netfor Grants Grants (Expense)

Functions/Programs Expenses Service Contributions Contributions Revenue

Governmental Activities:General government......................... 83,799$ 125,503 - - 41,704 Transportation.................................. 1,090,089 129 1,103,438 - 13,478 Interest on long-term debt................ 2,417 - - - (2,417)

Total governmental activities....... 1,176,305 125,632 1,103,438 - 52,765

General revenues:3,578

(5,384) 249

51,208

444,068

495,276$


Program Revenues

Net assets, beginning...........................................................

Net assets, ending................................................................

Change in net assets......................................................

Investment earnings..........................................................

Miscellaneous...................................................................Gain (loss) on disposition of capital assets......................

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BALANCE SHEET Statement 3GOVERNMENTAL FUNDSJune 30, 2010VOLUSIA COUNTYMETROPOLITAN PLANNING ORGANIZATION

SpecialGeneral Revenue

Fund Fund Total

Assets:Cash and cash equivalents.................................................... 252,183$ - 252,183 Due from other governments................................................ 4,464 291,152 295,616 Due from other funds........................................................... 243,946 - 243,946 Prepaids................................................................................ - 9,752 9,752 Refundable deposits............................................................. 7,600 - 7,600

Total assets.................................................................... 508,193 300,904 809,097

Liabilities:Accounts payable................................................................. 757 23,065 23,822 Accrued liabilities................................................................ 35,767 15,096 50,863 Deferred revenue.................................................................. 2,195 18,797 20,992 Due to other funds................................................................ - 243,946 243,946

Total liabilities.............................................................. 38,719 300,904 339,623

Fund Balances:Reserved for prepaids/deposits............................................ 7,600 - 7,600 Unreserved, undesignated.................................................... 461,874 - 461,874

Total fund balance........................................................ 469,474 - 469,474

Total liabilities and fund balance.................................. 508,193$ 300,904

Amounts reported for governmental activities in the statement of net assets are differentbecause of the following:

Capital assets used in governmental activities are not financial resources and55,305

Long-term liabilities, including capital leases, are not due and payable in the(29,503)

495,276$


therefore are not reported in the funds..............................................................................

current period and therefore are not reported in the funds................................................

Net assets of governmental activities...........................................................................................

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STATEMENT OF GOVERNMENTAL FUND REVENUES, EXPENDITURES, AND Statement 4CHANGES IN FUND BALANCES For the Year Ended June 30, 2010VOLUSIA COUNTYMETROPOLITAN PLANNING ORGANIZATION

Special General Revenue

Fund Fund Total

Revenues:Intergovernmental................................................................ -$ 1,103,438 1,103,438 Charges for services............................................................. 125,503 129 125,632 Investment earnings.............................................................. 3,578 - 3,578 Miscellaneous....................................................................... 249 - 249

Total revenues........................................................... 129,330 1,103,567 1,232,897

Expenditures:Current:

General Government:Personal services........................................................... 696 - 696 Materials and services................................................... 72,092 - 72,092

72,788 - 72,788 Transportation:

Personal services........................................................... - 620,052 620,052 Materials and services................................................... - 461,422 461,422 Capital outlay................................................................ - 26,557 26,557

- 1,108,031 1,108,031 Debt Service:

Principal retirement.......................................................... 7,351 - 7,351 Interest and other.............................................................. 2,417 - 2,417

9,768 - 9,768

Total expenditures..................................................... 82,556 1,108,031 1,190,587

Excess (deficit) of revenuesover (under) expenditures......................................... 46,774 (4,464) 42,310

Other Financing Sources (Uses):Insurance recoveries............................................................. - 4,464 4,464

Net change in fund balances...................................... 46,774 - 46,774

Fund balances, beginning of year............................................ 422,700 - 422,700

Fund balances, end of year...................................................... 469,474$ - 469,474


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RECONCILIATION OF THE STATEMENT OF GOVERNMENTAL FUND Statement 4REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES (Continued)TO THE STATEMENT OF ACTIVITIESFor the Year Ended June 30, 2010VOLUSIA COUNTYMETROPOLITAN PLANNING ORGANIZATION

46,774$

Amounts reported for governmental activities in the statement of activitiesare different because of the following:

Governmental funds report capital outlays as expenditures. However, in thestatement of activities, the cost of those assets is allocated over theirestimated useful lives as depreciation expense. This is the amount by whichcapital outlays exceeded depreciation expense in the current period:

26,557 (19,626) 6,931

Revenues in the statement of activities that do not provide current financialresources are not reported as revenues in the governmental funds:

(9,848)

Repayment of principal on debt obligations, including capital leases, is anexpenditure in the governmental funds, but the repayment reduces

7,351

51,208$


Change in net assets of governmental activities................................................

Gain (loss) on disposition of capital assets.................................................

Net change in fund balances - total governmental funds...................................

Capital outlay expenditures........................................................................Depreciation expense..................................................................................

long-term liabilities in the statement of net assets.........................................

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NOTES TO THE FINANCIAL STATEMENTS June 30, 2010 VOLUSIA COUNTY METROPOLITAN PLANNING ORGANIZATION ____________________________________________________________________________________ NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of Volusia County Metropolitan Planning Organization (“MPO”) have been prepared in conformance with accounting principles generally accepted in the United States of America as applicable to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted body promulgating governmental accounting and financial reporting principles. The following is a summary of its significant accounting policies: A. Reporting Entity MPO is a voluntary association of local government units organized under the authority of Chapter 339.175, Florida Statutes, in accordance with the 1962 Federal Aid Highway Act. Its primary purpose is to provide leadership in the initiation and development of transportation plans and programs and the establishment of transportation priorities and strategies in Volusia County, Florida. Members are appointed by the governing bodies of the participating local government units. MPO was created on May 6, 1977, and operates under interlocal agreements established pursuant to Chapter 163.01, Florida Statutes, among the various governmental entities within Volusia County. As of July 1, 2010, Volusia County Metropolitan Planning Organization officially changed its name to Volusia Transportation Planning Organization, as approved by the Board of Representatives through the adoption of Resolution Number 2010-05. The accompanying financial statements present the financial position and results of operations of the applicable funds controlled by or dependent on MPO. In evaluating MPO as a reporting entity, management has addressed all potential component units for which the entity may or may not be financially accountable and, as such, be includable within MPO’s financial statements. No component units exist which would require inclusion in MPO’s financial statements. B. Government-wide Financial Statements The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the financial activities of MPO. The effect of interfund activities, when applicable, has been removed from these statements. All of MPO’s activities are governmental activities which are supported from population-based service fee assessments to its government-member organizations. MPO does not engage in any business-type activities. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) intergovernmental revenues, which includes operating grants and financial assistance received from federal, state, and local government units, 2) charges for services, which includes member assessments and reimbursements for program costs incurred to conduct specialized program studies, and 3) miscellaneous revenues. General revenues include interest earnings. Fund financial statements are presented for MPO’s general and special revenue funds. Both funds are considered to be “major” funds. C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded as earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Charges for services are recognized as revenue in

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NOTES TO THE FINANCIAL STATEMENTS - (Continued) June 30, 2010 VOLUSIA COUNTY METROPOLITAN PLANNING ORGANIZATION ____________________________________________________________________________________

the year for which they are assessed. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider are met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, MPO considers revenues to be available if they are collected within 60 days of the end of the current period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, expenditures related to compensated absences and claims and judgments, when applicable, are recorded only when payment is due. Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. When both restricted and unrestricted resources are available for use, it is MPO’s policy to use restricted resources first, then unrestricted resources as they are needed. D. Assets, Liabilities, and Net Assets or Equity 1. Deposits and Investments

MPO’s cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. MPO’s corporate charter authorizes investments in obligations of the U.S. Treasury, commercial paper, corporate bonds, repurchase agreements, and the State Board of Administration Local Government Surplus Trust Fund Pool. Investments are reported at fair value. Securities traded on national exchanges are valued at the last reported sales price. The reported value of investments in the State Board of Administration Local Government Surplus Trust Fund Pool is the same as the fair value of pool shares.

2. Receivables

All trade receivables and amounts due from other governments are reported net of an allowance for uncollectible accounts, which is based upon management's analysis of historical trends.

3. Capital Assets

Capital assets, which include office furniture, fixtures and equipment, are reported in the government-wide financial statements. Capital assets are defined by MPO as assets with an initial, individual cost of more than $500 and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Depreciation has been provided on capital assets as a direct charge using the straight-line method over the estimated useful lives of the various classes of depreciable assets, which range from 3-7 years.

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4. Compensated Absences

The portion of payroll costs paid subsequent to year-end attributable to services performed prior to year-end are recorded and recognized as a liability in the governmental funds. It is MPO’s policy to permit employees to accumulate earned paid time off (PTO) credits for unused vacation, illness or injury, and personal leave benefits. The amount of paid time off available to employees increases with the length of employment as follows:

PTO Hours PTO Days Years of Eligible Service Bi-weekly Annually Upon initial eligibility ..................................................... 7.38 hrs. 24 days After 5 years service ........................................................ 8.31 hrs. 27 days After 13 years service ...................................................... 9.85 hrs. 32 days After 20 years service ...................................................... 10.15 hrs. 33 days

MPO’s employees may accumulate paid time off credits up to a maximum of 520 hours. After an employee has accumulated over 240 hours, the employee may elect to sell back as many as 48 hours of credits at their base rate of pay at the date of the sale (limited to one time per year during the month of September). Upon termination, employees will be paid for all accumulated paid time off credits.

5. Deferred Revenue

Deferred revenues are reported when potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Deferred revenues also arise when resources are received by the Organization before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when MPO has a legal claim to the resources, the liability for deferred revenue is removed and revenue is recognized.

6. Use of Estimates

Management uses estimates and assumptions in preparing financial statements in accordance with generally accepted accounting principles. Those estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities, and the reported revenue and expenses. Actual results could vary from the estimates assumed in preparing the financial statements.

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NOTE 2 - RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS A. Explanation of Certain Differences between the Governmental Fund Balance Sheet and the

Statement of Net Assets Following the governmental fund balance sheet is a reconciliation between fund balance – total governmental funds and net assets – governmental activities as reported in the government-wide statement of net assets. A detailed explanation of these differences is provided in this reconciliation. B. Explanation of Certain Differences between the Governmental Fund Statement of Revenues,

Expenditures and Changes in Fund Balance and the Statement of Activities Following the governmental fund statement of revenues, expenditures, and changes in fund balances, there is a reconciliation between net change in fund balances – total governmental funds and changes in net assets – governmental activities as reported in the government-wide statement of activities. A detailed explanation of these differences is provided in this reconciliation. NOTE 3 - STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY Budgetary Information Individual annual budgets were adopted for MPO’s governmental funds. The basis on which the budgets were prepared is consistent with generally accepted accounting principles for the fund. All annual appropriations lapse at fiscal year end. No later than 60 days prior to fiscal year end, the proposed budget is presented to the Board of Representatives for review. The Board of Representatives holds public meetings and a final budget must be prepared and legally adopted prior to June 30. The annual budget is prepared by department and object. Transfers of appropriations between departments require approval of the Board of Representatives. The legal level of budgetary control is at the departmental level. During the current period, the Executive Board transferred budgetary appropriations in both the general fund and special revenue fund related to reflect the additional capital outlay and costs associated with relocation of the office during the year. It is not MPO’s policy to use encumbrance accounting, under which, purchases orders, contracts, and other commitments are recorded as an extension of formal budgetary integration.

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NOTE 4 - CASH DEPOSITS AND INVESTMENTS Deposits. At June 30, 2010, the carrying value of MPO’s cash deposit accounts was $77,449 and the bank balance totaled $164,390. The cash deposits are held by banks that qualify as public depositories under the Florida Security for Public Deposits Act as required by Chapter 280, Florida Statutes and are fully insured. Amounts do not include $100 in cash funds on hand at the end of the fiscal year. Investments. As of June 30, 2010, MPO had the following investments and maturities:

Fair Less From FromInvestment Type Value Than 1 1 - 5 6 - 10

Local Government Investment Pool:State Board of Administration, Local

Government Surplus Trust FundInvestment Pool

Florida PRIME.............................. 167,764$ 167,764 - - Fund B........................................... 6,871 - - 6,871

Totals...................................................... 174,635$ 167,764 - 6,871

Investment Maturities (Years)

The City’s investments consist of amounts invested in the Local Government Surplus Trust Fund managed by the Florida State Board of Administration (SBA). The SBA is part of the Local Government Surplus Trust Fund and is governed by Chapter 19-7 of the Florida Administrative Code. These rules provide guidance and establish the general operating procedures for the administration of the Local Government Surplus Trust Fund. As a Florida PRIME and Fund B pool participant, MPO invests in a pool of investments whereby MPO owns a share of the respective pool, not the underlying securities. The assets held in Fund B are presently restricted and MPO is prohibited from withdrawing any amounts from the pool. In March 1997, GASB issued Statement 31, titled “Accounting and Financial Reporting for Certain Investments and for External Investment Pools.” GASB 31 applies to the Florida PRIME and Fund B. GASB 31 outlines the two options for accounting and reporting for money market investment pools as either “2a-7 like” or fluctuating net asset value (NAV). GASB 31 describes a “2a-7 like” pool as an “external investment pool that is not registered with the Securities and Exchange Commission (SEC) as an investment company, but nevertheless has a policy that it will, and does, operate in a manner consistent with Rule 2a-7 under the Investment Company Act of 1940 (the “1940 Act”). Rule 2a-7 is the rule that permits money market funds to use amortized cost to maintain a constant NAV of $1.00 per share, provided that such funds meet certain conditions. The SBA’s interpretation of GASB 31 is that the Florida PRIME is currently considered an SEC 2a-7 like fund, thus your account balance should also be considered the fair value of your investment. The SBA’s interpretation in regards to Fund B is that it does not meet the requirements of an SEC 2a-7 like fund; therefore, SBA is providing a fair value factor (i.e. total net asset value of Fund B divided by total participant balances of Fund B) for June 30, 2010. The fair value of the original $10,201 (at cost) investment in Fund B is $6,871 as of June 30, 2010, based on the fair value factor of 0.673531 reported by the trustees of Fund B. Interest Rate Risk. MPO does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from interest rates, instead all investments are

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governed by state statutes. Generally, all of MPO’s surplus funds are invested in the Local Government Surplus Trust Fund. Interest rate risk exists when there is a possibility that changes in interest rates could adversely affect an investment’s fair value. GASB 40 requires that interest rate risk be disclosed using one of the five approved methods. The five methods are: segmented time distribution, specific identification, weighted average maturity (WAM), duration, and simulation model. Different methods may be presented for different types of investments. Interest rate risk disclosures are required for all debt investments as well as investments in mutual funds, external investment pools, and other pooled investments that do not meet the definition of a 2a-7 like pool At June 30, 2010, the WAM of the Florida PRIME is 46 days. Nest interest rate reset dates for floating rate securities are used in the calculation of the WAM. Due to the nature of the securities in Fund B, the interest rate risk information required by GASB 40 is not available. An estimate of weighted average life (WAL) is available. In the calculation of WAL, the time at which an expected principal amount is to be received (measured in years) is weighted by the principal amount received at that time divided by the sum of all expected principal payments. The principal amounts used in the WAL calculation are not discounted to present value as they would be in a weighted average duration calculation. The WAL (based on expected future cash flows) of Fund B at June 30, 2010, is estimated at 8.05 years. However, because Fund B consists of restructured or defaulted securities there is considerable uncertainty regarding the weighted average life. Credit Risk. MPO’s investment policies are governed by state statutes which allow the government to invest in Local Government Surplus Trust Fund Investment Pool, authorized government investment pools, Securities and Exchange Commission registered money market funds (with rating exceptions), interest bearing time deposits of savings accounts in qualified public depositories, and direct obligations of the U.S. Treasury. The Florida PRIME is rated by Standard and Poors, with a rating of AAAm as of June 30, 2010; Fund B is not rated by any nationally recognized statistical rating agency. Concentrations of Credit Risk. MPO places no limit on the amounts it invests in any one issuer. Investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools and other pooled investments are excluded from the concentration of credit risk disclosure requirements. Custodial Credit Risk. Custodial credit risk is the risk that in the event of a failure of a depository, MPO’s deposits may not be returned to it. MPO does not have a deposit policy for custodial risk. Pursuant to the applicable provisions of Chapter 280, Florida Statutes, The Florida Security for Public Deposits Act (“the Act”), the State of Florida, Department of Financial Services, Division of Treasury, Bureau of Collateral Management have established specific requirements relative to security and collateralization for public deposits. Accordingly, banks qualifying as a public depository in the State of Florida must adopt the necessary procedures outlined in these statutes and meet all of the requirements of this chapter to be designated by the State’s Chief Financial Officer as eligible to receive deposits from municipal depositors. Collateral having a market value equal to 50% of the average daily balance for each month of all public deposits in excess of any applicable depository insurance is required to be pledged or deposited with the State’s Chief Financial Officer to secure such deposits. Additional collateral, up to a maximum of 125% may be required if deemed necessary under the conditions set forth in the Act. Securities eligible to be pledged as collateral are generally limited to obligations of the United States government and any state thereof and are held in the name of the State Chief Financial Officer’s office. Compliance with the provisions of Chapter 280, Florida Statutes, is monitored by a Qualified Public Depository Oversight Board with members appointed by the State Chief Financial Officer.

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At June 30, 2010, the carrying amount of MPO’s deposits in the Local Government Surplus Funds Trust Fund was $174,635, all of which was covered by collateral securities in accordance with the Act. All remaining deposits were adequately covered by federal depository insurance and the statutory provisions of the Act. NOTE 5 - RECEIVABLES A summary of MPO’s receivables at June 30, 2010, is as follows:

Balance TotalDue from other governments:

General Fund:153$

4,311 Special Revenue Fund:

291,152

$ 295,616 Total..............................................................................

Due from member governments....................................

Type

Due from related party..................................................

Due from Florida Department of Transportation..........

NOTE 6 – INTERFUND BALANCES The outstanding balances between funds result mainly from the time lag between the dates reimbursable expenditures occur and when the MPO is actually reimbursed by grantor agencies. As a result, advances from the general fund are required to finance these costs until reimbursement is received. Individual fund interfund receivables and payables at June 30, 2010, are comprised of the following:

Interfund InterfundReceivables Payables

243,946$ - - 243,946

$ 243,946 243,946

Special Revenue Fund.........................................................

Totals................................................................................

FundGeneral Fund.......................................................................

NOTE 7 - CAPITAL ASSETS The following is a summary of changes in capital assets during the year ended June 30, 2010:

Balances BalancesFunction/Source 6/30/2009 Additions Deletions 6/30/2010

Office furniture, fixtures, and equipment.. 111,464$ 26,557 (25,581) 112,440 Less: accumulated depreciation................. (53,242) (19,626) 15,733 (57,135)

Total capital assets, net ofaccumulated depreciation....................... 58,222$ 6,931 (9,848) 55,305

Depreciation expense for the year totaled $19,626 and was allocated as follows: general government, $11,011; and transportation, $8,615.

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NOTE 8 - OPERATING LEASES MPO leases office equipment under a non-cancellable operating lease which expires August 31, 2010. Total costs for this lease for the year ended June 30, 2010, was $9,506. This lease is accounted for as an operating lease and contains options to be cancelled in the event annual appropriations are not authorized. At June 30, 2010, there are no minimum future rental payments remaining under the abovementioned operating lease due to the early payment of the remaining $1,358 schedule payments occurring after year end. MPO leases building and office facilities under a non-cancellable operating lease. MPO is the primary lessee; however, the facilities were shared with two other entities for a portion of the year, and as of yearend are shared with one other entity. MPO is reimbursed for these entities pro-rata share of rental expense. Total cost for this lease for the year ended June 30, 2010, was $89,488 of which $26,605 was reimbursed by the other entities. This lease is accounted for as an operating lease and contains an option to be cancelled in the event annual appropriations are not authorized. This lease expires April 1, 2018. The minimum future rentals under this agreement are as follows:

Total To Be PaidAmount By Others

111,541$ 24,416 108,124 23,668 110,454 24,178 117,445 25,709 117,445 25,709 341,614 74,780

906,623$ 198,460

Year ending June 30,

Totals................................................................................

2014.....................................................................................2015.....................................................................................

2011.....................................................................................2012.....................................................................................2013.....................................................................................

2016 - 2018..........................................................................

NOTE 9 - RELATED PARTY TRANSACTIONS VCOG, Inc. and the Water Authority of Volusia (WAV) shared the building and office facilities mentioned in Note 8 with MPO; however, due to the dissolution of WAV as of September 30, 2009, VCOG, Inc. is the only entity sharing the facilities as of yearend. The MPO bills the pro-rata share of rent and related utilities to these entities based upon square footage occupied. Similarly, the MPO is responsible for the office equipment (e.g., copiers, data server, postage machine, etc.) and related repairs and maintenance. These expenses are also billed to these entities based upon actual usage and number of users. The amounts presented in Note 8 reflect this dissolution.

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NOTE 10 – CAPITAL LEASE OBLIGATION The Organization’s long-term debt outstanding at June 30, 2010, is as follows:

Balance CurrentDue Maturities

Capital Lease Obligation:$40,904 capital lease for office equipment, dated 12/05/2008, payable

in monthly installments of $814 through 12/05/2013, stated interestrate of 7.21%, secured with office equipment with a book value

29,503$ 7,218 of $27,951 as of 06/30/2010.................................................................... A summary of changes in the Organization’s long-term debt for the year ended June 30, 2009, is as follows:

Balance Balance6/30/2009 Additions Deletions 6/30/2010

Capital Lease Obligation:$40,904 capital lease, dated 12/05/2008.... 36,854$ - (7,351) 29,503

The following presents future minimum lease payments as of June 30, 2010:

Capital Leasedated

12/05/20088,954$ 9,768 9,768 4,884

33,374 (3,871)

29,503$

Less: interest....................................................................

June 30, 2011.......................................................................June 30, 2012.......................................................................June 30, 2013.......................................................................

Present value of minimum lease payments......................

June 30, 2014.......................................................................

Total requirements...........................................................

Fiscal Year

Leased equipment under capital leases in capital assets at June 30, 2010, included the following:

40,904$ (12,953) 27,951$

Office furniture, fixtures, and equipment............................Less: accumulated depreciation..........................................

Net assets held under capital lease...................................

Amortization of leased equipment under capital assets is included with depreciation expense.

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NOTE 11 - STATE FINANCIAL ASSISTANCE During the year ended June 30, 2010, MPO expended $79,003 of funds awarded by state grants. Since the threshold for the Florida Single Audit Act is $500,000, an audit under the Florida Single Audit Act was not required and was not performed. Inasmuch as there was no Florida Single Audit, no Schedule of State Financial Assistance is included in the Supplemental Audit Reports section. During the year ended June 30, 2010 expenditures of state financial assistance were as follows:

TotalExpenditures

Florida Department of Transportation:Transit Technical Studies Grant:

703$ 16,080 3,361

Highway Planning and Construction: 23,472 8,005 27,382

$ 79,003 Total.........................................................................................................

State Agency/Project

Fiscal Year 2007-08..............................................................................

Commission for the Transportation Disadvantaged (2010).....................Traffic Operations Project Studies.......................................................Bicycle/Pedestrian Feasibility Study....................................................

Fiscal Year 2009-10..............................................................................Fiscal Year 2008-09..............................................................................

NOTE 12 - EMPLOYEE PENSION PLAN A. Principal Financial Group MPO contributes to a multiple employer, defined contribution pension plan which is fully administered by the Principal Financial Group under a plan originally established by the VCOG, Inc. Executive Board in October 1980. The plan provides benefits at retirement to all employees, except those in contract executive positions. Plan provisions and contribution requirements are established and may be amended by the Executive Board. Employer and plan member contributions are recognized in the period that contributions are due. At June 30, 2010, there were four plan members. Investments in the plan consist of common stock, bonds and mortgages, guaranteed interest accounts, and cash and cash equivalents. The plan is a multiple employer, defined contribution plan, in which benefits depend solely on amounts contributed to the plan, plus plan earnings. Employees are fully vested in the plan after 4 years of employment. Annual employer contributions are 9.1% of employees’ earnings. During the year ended June 30, 2010, employer and employee contributions to the plan were $24,480 and $209, respectively. The current period payroll for employees covered under the plan was $252,794. On June 23, 2009, the Board approved Resolution 2009-13, amending the pension plan to allow for the conversion to the Florida Retirement System, effective July 1, 2009. As a result of these actions, three employees opted to withdraw from the above described retirement plan options and convert to the Florida Retirement System. Four employees remained in the original plan. New employees are only eligible to enroll into the Florida Retirement System.

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B. Florida Retirement System Plan Description. MPO contributes to the Florida Retirement System of the State of Florida, a cost-sharing multiple-employer retirement plan created in December, 1970, that acts as a common investment and administrative agent for municipalities and other qualifying political subdivisions in the State of Florida. The defined benefit pension plan, which is administered by the State of Florida, Department of Management Services, Division of Retirement, provides retirement and disability benefits and death benefits to participating public employees and beneficiaries. Benefit provisions are established under Chapter 121, Florida Statutes, which may be amended by the Florida Legislature. The Florida Retirement System issues a publicly available financial report that includes financial statements and required supplementary information for the plan. That report may be obtained by writing to Division of Retirement, P.O. Box 9000, Tallahassee, FL 32315-9000, or calling (850) 488-5706. Funding Policy. The funding methods and determination of benefits payable are provided in the various acts of the Florida Legislature, which created the fund, including subsequent amendments thereto. The policy provides for monthly employer contributions at actuarially determined rates that, expressed as percentages of annual covered payroll, are adequate to accumulate sufficient assets to pay benefits when due based upon plan assumptions. Employer contribution rates are established by state law as a level percentage of payroll. Employer contribution rates are determined using the entry-age actuarial cost method. The consulting actuary recommends that rates based on the annual valuation, but actual contribution rates are established by the Florida Legislature. If an unfunded actuarial liability reemerges as a result of future plan benefit changes, assumption changes, or methodology changes, it is assumed any unfunded actuarial liability would be amortized over 30 years, using level dollar amounts. Except for gains reserved for rate stabilization, it is anticipated future actuarial gains and losses are amortized on a rolling 10% basis, as a level dollar amount. MPO’s contributions to the plan for the fiscal year ended June 30, 2010 totaled $11,171; the first year of enrollment. There were no employee contributions made during this year. The following is a summary of employer contribution percentages for qualifying compensation paid to general participants and special risk participants in effect during the past fiscal year (rates specified below include an additional 1.11% for the City’s option to include the health insurance subsidy contribution):

Regular

9.85%From July 1, 2009 to June 30, 2010....................................

NOTE 13 -DEFERRED EMPLOYEE BENEFITS The Executive Director of MPO is employed for one year under a negotiated contract and is not covered by the employee pension plan. This employee is covered by a prototype IRC 457 plan administered by the International City Manager’s Association Retirement Corporation. All benefits vest with the employee at the time of contribution. Each year the executive director negotiates the amount of employer contributions to be contributed on his behalf, as a part of the contract negation. During the year ended June 30, 2010, employer and employee contributions to the plan were $8,620 and $2,489, respectively. The current period payroll for employees covered under the plan was $88,548. MPO also provides their employees with a deferred compensation plan created in accordance with Section 457 of the Internal Revenue Code. MPO does not contribute to this plan. Employee contributions are determined by the employee, subject to the individual limitations contained in Section 457 of the Internal Revenue Code. All assets and income of the plan are held in trust for the exclusive benefit of the participants and their beneficiaries.

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NOTE 14 - RISK MANAGEMENT MPO is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters, all of which is satisfactorily insured by general liability insurance. Commercial insurance policies are also obtained for all other risks of loss, including workers’ compensation and employee health and accident insurance. Settled claims resulting from these risks have not exceeded commercial insurance coverage in any of the past three years. NOTE 15 - COMMITMENTS AND CONTINGENCIES MPO may from time to time be engaged in routine litigation incidental to the conduct of its corporate affairs. In the opinion of MPO’s Counsel, no legal proceedings are pending or threatened which may materially affect the financial condition of the Organization. Amounts received or receivable from grantor agencies in current and prior years are subject to audit and adjustment by grantor agencies, principally the federal and state governments. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable fund(s). The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although management expects such amounts, if any, to be immaterial. NOTE 16 – SUBSEQUENT EVENTS In preparing these financial statements, the MPO has evaluated events and transactions for potential recognition for disclosure through January 5, 2011, the date the financial statements were available to be issued. Only those items listed below were found to be of significance: A. Official Entity Name Change As of July 1, 2010, Volusia County Metropolitan Planning Organization officially changed its name to Volusia Transportation Planning Organization, as approved by the Board of Representatives through the adoption of Resolution Number 2010-05.

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SCHEDULE OF REVENUES, EXPENDITURES AND Schedule 1CHANGES IN FUND BALANCE - BUDGET AND ACTUAL -GENERAL FUNDFor the Year Ended June 30, 2010VOLUSIA COUNTYMETROPOLITAN PLANNING ORGANIZATION

Budget AmountsOriginal Final Actual Variance

Revenues:Charges for services............................................... 136,693$ 136,693 125,503 (11,190) Investment earnings............................................... 1,200 1,200 3,578 2,378 Miscellaneous........................................................ - - 249 249

Total revenues................................................ 137,893 137,893 129,330 (8,563)


General Government:Personal services............................................ 5,000 960 696 264 Materials and services.................................... 132,893 136,933 72,092 64,841

137,893 137,893 72,788 65,105 Debt Service:

Principal retirement............................................ - - 7,351 (7,351) Interest and other................................................ - - 2,417 (2,417)

- - 9,768 (9,768)

Total expenditures.......................................... 137,893 137,893 82,556 55,337

Excess (deficit) of revenuesover (under) expenditures............................... - - 46,774 46,774

Fund balance, beginning of year............................... 422,700 422,700 422,700 -

Fund balance, end of year......................................... 422,700$ 422,700 469,474 46,774

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SCHEDULE OF REVENUES, EXPENDITURES AND Schedule 2CHANGES IN FUND BALANCES - BUDGET AND ACTUAL -SPECIAL REVENUE FUNDFor the Year Ended June 30, 2010VOLUSIA COUNTYMETROPOLITAN PLANNING ORGANIZATION

Budget AmountsOriginal Final Actual Variance

Revenues:Intergovernmental.................................................. 1,511,727$ 1,511,727 1,103,438 (408,289) Charges for services............................................... - - 129 129

Total revenues................................................ 1,511,727 1,511,727 1,103,567 (408,160)


Transportation:Personal services............................................ 640,385 644,425 620,052 24,373 Materials and services.................................... 851,342 841,702 461,422 380,280 Capital outlay................................................. 20,000 25,600 26,557 (957)

Total expenditures.......................................... 1,511,727 1,511,727 1,108,031 403,696

Excess (deficit) of revenuesover (under) expenditures............................... - - (4,464) (4,464)

Other Sources (Uses):Insurance recoveries.............................................. - - 4,464 4,464

Net change in fund balance............................ - - - -

Fund balance, beginning of year............................... - - - -

Fund balance, end of year......................................... -$ - - -

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SUPPLEMENTAL AUDIT REPORTS

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SCHEDULE OF EXPENDITURES OF FEDERAL AWARDSFor the Year Ended June 30, 2010VOLUSIA COUNTYMETROPOLITAN PLANNING ORGANIZATION

Federal Agency Agency orPass-through Entity Pass-through CFDAFederal Program Grant Number Number Expenditures

U.S. Department of Transportation:Federal Highway Administration:

Passed Through from Florida Department of Transportation:Highway Planning and Construction:

Section 112:(fiscal year 2009-2010) FMN 416357-1-14-01 20.205 715,535$

Bicycle/Pedestrian Safety Study FPN 420995-1-14-01 20.205 35,716 Bicycle/Pedestrian Feasibility Study FPN 421724-1-28-01 20.205 30,910 Traffic Operations Project Studies FPN 421725-1-28-01 20.205 27,807 Safe Routes to School Program FMN 422284-2-84-01 20.205 29,769

Total Federal Highway Administration 839,737

Federal Transit Administration:Passed Through from Florida Department of Transportation:

Federal Transit Technical Studies Grant:Section 5303

(fiscal year 2007-2008) FPN 420639-1-14-17 20.505 5,625 (fiscal year 2008-2009) FPN 420639-1-14-18 20.505 128,639 (fiscal year 2009-2010) FPN 420639-1-14-19 20.505 26,890

Total Federal Transit Administration 161,154

Total Federal Awards 1,000,891$

Note:

The above schedule of expenditures of federal awards includes the federal grant activity of Volusia CountyMetropolitan Planning Organization and is presented on the modified accrual basis of accounting. Theinformation in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedulemay differ from amounts presented in, or used in the preparation of, the basic financial statements.

No sub-recipient payments were made by Volusia County Metropolitan Planning Organization during the yearended June 30, 2010.

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SCHEDULE OF FINDINGS AND QUESTIONED COSTS - FEDERAL AWARDS PROGRAMS Year Ended June 30, 2010 VOLUSIA COUNTY METROPOLITAN PLANNING ORGANIZATION ________________________________________________________________________________________

A. Summary of Auditors’ Results

1. The auditors’ report expresses an unqualified opinion on the basic financial statements of Volusia County Metropolitan Planning Organization.

2. No reportable conditions were disclosed during the audit of the financial statements or reported

in the Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.

3. No instances of noncompliance material to the financial statements of Volusia County

Metropolitan Planning Organization were disclosed during the audit.

4. No reportable conditions were disclosed relating to the audit of the major federal program reported in the Independent Auditors’ Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A-133.

5. The auditors’ report on compliance for the major federal program for Volusia County

Metropolitan Planning Organization expresses an unqualified opinion.

6. The audit disclosed no audit findings which are required to be reported.

7. The programs tested as a major program included the following (cluster):

Federal Program: Federal CFDA No. U.S. Department of Transportation: Federal Highway Administration Highway Planning and Construction ($839,737) 20.205

8. The threshold for distinguishing Type A and Type B programs was $300,000 for major federal

programs.

9. Volusia County Metropolitan Planning Organization was determined to be a low-risk audit pursuant to OMB Circular A-133.

B. Findings - Financial Statements None C. Findings and Questioned Costs - Major Federal Programs None D. Other Issues None

No Summary Schedule of Prior Audit Findings is required because there were no prior audit findings related to federal awards programs. No Corrective Action Plan is required because there were no findings required to be reported under the Federal Single Audit Acts.

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REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN

ACCORDANCE WITH OMB CIRCULAR A-133 To the Board of Representatives of Volusia Transportation Planning Organization Daytona Beach, Florida Compliance We have audited the compliance of Volusia County Metropolitan Planning Organization (succeeded by Volusia Transportation Planning Organization as of July 1, 2010) with the types of compliance requirements described in the U. S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2010. Volusia County Metropolitan Planning Organization’s major federal programs are identified in the summary of auditors’ results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Volusia County Metropolitan Planning Organization’s management. Our responsibility is to express an opinion on Volusia County Metropolitan Planning Organization’s compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Volusia County Metropolitan Planning Organization’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Volusia County Metropolitan Planning Organization’s compliance with those requirements. In our opinion, Volusia County Metropolitan Planning Organization complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2010.

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To the Board of Representatives of Volusia Transportation Planning Organization Page 2 of 2 Internal Control over Compliance Management of Volusia County Metropolitan Planning Organization is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered Volusia County Metropolitan Planning Organization’s internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of Volusia County Metropolitan Planning Organization’s internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. Schedule of Expenditures of Federal Awards We have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Volusia County Metropolitan Planning Organization as of and for the year ended June 30, 2010, and have issued our report thereon dated January 5, 2011, which contained unqualified opinions on those financial statements. Our audit was performed for the purpose of forming opinions on the financial statements as a whole. The schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements taken as a whole. This report is intended solely for the information and use of management, Board of Representatives, others within the entity, federal awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. January 5, 2011

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REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED

IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Representatives of Volusia Transportation Planning Organization Daytona Beach, Florida We have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Volusia County Metropolitan Planning Organization (succeeded by Volusia Transportation Planning Organization as of July 1, 2010) as of and for the year ended June 30, 2010, which collectively comprise Volusia County Metropolitan Planning Organization’s basic financial statements and have issued our report thereon dated January 5, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting In planning and performing our audit, we considered Volusia County Metropolitan Planning Organization’s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Volusia County Metropolitan Planning Organization’s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Volusia County Metropolitan Planning Organization’s internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above.

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To the Board of Representatives of Volusia Transportation Planning Organization Page 2 of 2 Compliance and Other Matters As part of obtaining reasonable assurance about whether Volusia County Metropolitan Planning Organization’s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain matters that we reported to management of Volusia County Metropolitan Planning Organization in a separate letter dated January 5, 2011. This report is intended solely for the information and use of management, Board of Representatives, others within the entity, federal awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. January 5, 2011

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MANAGEMENT LETTER To the Board of Representatives of Volusia Transportation Planning Organization Daytona Beach, Florida We have audited the financial statements of Volusia County Metropolitan Planning Organization (succeeded by Volusia Transportation Planning Organization as of July 1, 2010) as of and for the year ended June 30, 2010, and have issued our report thereon dated January 5, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. We have issued our Independent Auditors' Report on Internal Control over Financial Reporting and Compliance and Other Matters, Independent Auditors’ Report on Compliance with Requirements Applicable to each Major Federal Program and on Internal Control over Compliance, and Schedule of Findings and Questioned Costs. Disclosures in those reports and schedule, which are dated January 5, 2011, should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which governs the conduct of local governmental entity audits performed in the State of Florida. This letter includes the following information, which is not included in the aforementioned auditors’ reports or schedule:

Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address significant findings and recommendations made in the preceding annual financial audit report. Corrective actions have been taken to address the finding and recommendation made in the preceding financial audit report.

Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the provisions of Section 218.415, Florida Statutes, regarding the investment of public funds. In connection with our audit, we determined that Volusia County Metropolitan Planning Organization complied with Section 218.415, Florida Statutes.

Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management. In connection with our audit, we make the following recommendation related to the current year finding:

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To the Board of Representatives of Volusia Transportation Planning Organization Page 2 of 2

Segregation of Duties Under current office procedures and staffing, the CFO is responsible for virtually all aspects of the Organization’s accounting functions and financial reporting with little or no independent administrative oversight. We also noted that this individual is the only staff person that possesses significant knowledge of the Organization’s computer systems related to financial activities and that presently no backup personnel have been trained to perform all of the CFO’s current responsibilities. Recommendation: We recognize that the Organization is limited to the amount of administrative oversight which can be dedicated to the financial functions, however, we recommend that steps be taken to appropriately assess all of the Organization’s internal office procedures and that the control functions associated with these matters be delegated to independent administrative personnel, to the extent possible, to maximize your control over these important functions.

Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of

provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but more than inconsequential. In connection with our audit, we did not have any such findings.

Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may, based on professional judgment, report the following matters that have an inconsequential effect on financial statements, considering both quantitative and qualitative factors: (1) violations of provisions of contracts or grant agreements, fraud, illegal acts, or abuse, and (2) deficiencies in internal control that are not significant deficiencies. In connection with our audit, we did not have any such findings.

Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit of the reporting entity by disclosed in this management letter, unless disclosed in the notes to the financial statements. This information has been included therein. There were no component units related to Volusia County Metropolitan Planning Organization at June 30, 2010.

Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as to whether or not the local governmental entity has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we determined that Volusia County Metropolitan Planning Organization did not meet any of the conditions described in Section 218.503(1), Florida Statutes.

Pursuant to Chapter 119, Florida Statutes, this management letter is a public record and its distribution is not limited. Auditing standards generally accepted in the United States of America require us to indicate that this letter is intended solely for the information and use of management, Board of Representatives, others within the entity, federal awarding agencies, pass-through entities, and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. January 5, 2011

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MEETING SUMMARY

JANUARY 25, 2011

V. ACTION ITEMS

B) REVIEW AND APPROVAL OF RESOLUTION 2011‐01 AMENDING THE FY 2010/11 ‐ 2014/15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)

Background Information:

This TIP amendment is to adjust the TPO’s TIP to reflect, for the most part, the newly programmed projects that were the result of $2.2 million in XU funding that became available to the TPO the week after the November Board meeting. Board members will recall that this programming effort came as a surprise to TPO staff as well as the staff of member local governments. However, with a great deal of effort and the cooperation of member local governments, we were able to identify projects and/or project phases that were ready for programming. Please note that TPO staff assumed the same match requirements adopted by the Board in November would also apply to the projects included in this TIP amendment (i.e. no local match required for the phase of the project programmed).

ACTION REQUESTED:

APPROVAL OF RESOLUTION 2011‐01 AMENDING THE FY 2010/11 ‐ 2014/15 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)

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VOLUSIA TRANSPORTATION PLANNING ORGANIZATION

RESOLUTION 2011‐01

RESOLUTION OF THE VOLUSIA TRANSPORTATION PLANNING ORGANIZATION AMENDING THE FY 2010/11 TO FY 2014/15 TRANSPORTATION IMPROVEMENT PROGRAM

______________________________________________________________________________ WHEREAS, Florida Statutes 339.175; 23 U.S.C. 134; and 49 U.S.C. 5303 require that the Urbanized Area, as a condition to the receipt of federal capital or operating assistance, have a continuing, cooperative, and comprehensive transportation planning process that results in plans and programs consistent with the comprehensively planned development of the Urbanized Area; and

WHEREAS, the Volusia Transportation Planning Organization (TPO) is the duly designated and constituted body responsible for carrying out the transportation planning process for the Urbanized Area including Volusia County, and Flagler Beach and Beverly Beach in Flagler County; and

WHEREAS, 23 U.S.C. 134 provides that the Volusia TPO shall annually endorse the plans and programs required among which is the Transportation Improvement Program (TIP); and

WHEREAS, the Volusia TPOs adopted TIP is required to be consistent with the Florida Department of Transportation’s (FDOTs) adopted Work Program; and

WHEREAS, the Volusia TPO finds it necessary and appropriate to amend its TIP to reconcile differences with the Florida Department of Transportation’s (FDOT) Work Program.

NOW, THEREFORE, BE IT RESOLVED, by the Volusia Transportation Planning Organization that:

1. the Volusia TPOs FY 2010/11 – FY 2014/15 Transportation Improvement Program (TIP) is hereby amended as indicated in the attached “Attachment A” and described below:

a) Addition of the following new projects:

(1) 4289151 – I‐4 Dynamic Messaging Sign Replacement from E of SR 528 to E of SR 472

(2) 4302281 ‐ Herbert Street Sidewalk (Port Orange) (3) 4302291 ‐ SR 44 Streetscape/Median at I‐95 (New Smyrna Beach) (4) 4302292 ‐ SR 44 Streetscape at Canal Street (New Smyrna Beach) (5) 4302311 – Mary Avenue Sidewalk Extension over FEC Railroad (6) 4302321 ‐ SR A1A at Lynnhurst (Ormond‐by‐the‐Sea) (7) 4302331‐ SR 5A Pedestrian Safety Features at Division Av and Woodland Blvd

(Ormond Beach) (8) 4302341 ‐ Highbanks Rd Sidewalk from Donald Smith Blvd to Rob Sullivan Park

(DeBary) (9) 4302351 ‐ Acadian Dr Sidewalk from Providence Blvd to Elkcam Blvd (Deltona) (10) 4302371 – SR 600 (US 92) at Williamson Blvd Intersection Improvements

(Daytona Beach) (11) 4303391 ‐ SR A1A at 3rd Av – Modify Approach (New Smyrna Beach)

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Volusia TPO Resolution 2011‐01 Page 2

b) Adding additional funding to the following projects:

(1) 2421721 – Memorial Bridge (Orange Avenue Bridge) Replacement (2) 4265042 ‐ Flagler Beach Downtown Streetscape, Phase IIC (Flagler Beach) (3) 4289831 ‐ US 1 (Ridgewood Av) Streetscape (South Daytona) (4) 4301801 ‐ SR 400/SR 5A Signal Mast Arm Installation (Daytona Beach)

2. the Chairman of the Volusia TPO (or his/her designee) is hereby authorized and directed to submit the FY 2010/11 to FY 2014/15 TIP as amended to the:

a) State and Regional Clearinghouse Offices;

b) Florida Department of Transportation;

c) Federal Transit Administration (through the Florida Department of Transportation);

d) Federal Highway Administration (through the Florida Department of Transportation);

e) East Central Florida Regional Planning Council;

f) Federal Aviation Administration;

g) Environmental Protection Agency; and

h) Division of Resource Planning & Management, Department of Community Affairs.

DONE AND RESOLVED at the regularly convened meeting of the Volusia TPO held on the 25th day of January 2011.


_____________________________________ Flagler Beach City Commissioner Ron Vath Chairman, Volusia TPO CERTIFICATE The undersigned duly qualified and acting Recording Secretary of the Volusia TPO certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Volusia TPO held on January 25, 2011.

ATTEST: ___________________________________ Pamela C. Blankenship, Recording Secretary

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Volusia TPO FY 2010/11 to FY 2014/15 TIP – Attachment “A” to Resolution 2011‐01

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2421721 Memorial Bridge (Orange Avenue Bridge) Replacement

Work Summary: BRIDGE-REPLACEMENT

From: Over Intracoastal Waterway

To:

Responsible

Agency: Volusia County

Project Description: Bascule Bridge Replacement (Orange Avenue Bridge) over Intracoastal Waterway. PD&E funded under FM 2421721 in FY 2008/2009.

FY 2010/11 to FY 2014/15 TIP (proposed amended)

Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE ACBR $100,000PE ACBR $3,100,000PE EBOH $211,860

ROW ACBR 679,000ROW EBOH 104,023CST ACBR $47,950,381CST EBOH $2,368,749

$3,411,860 $783,023 $50,319,130

FY 2010/11 to FY 2014/15 TIP (current adopted)

Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $3,100,000

$3,100,000

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Pg 3 of 16

4265042 Flagler Beach Downtown Streetscape, Phase II-C

Work Summary: Streetscape

From: 2nd Street

To: 9th Street

Responsible

Agency: City of Flagler Beach

Project Description: Phase II-C streetscape project in downtown Flagler Beach, including new sidewalks, decorative crosswalks, ADA curb ramps, signage, benches and bike racks.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15CST XU $830,245 CST XU $274,000

830,254 $274,000


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15 $830,245

$830,245

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Pg 4 of 16

4289151 I-4 Dynamic MSG Sign Replacement

Work Summary: ITS IMPROVEMENTS

From: East of 528

To: East of 472

Responsible

Agency: FDOT

Project Description: Replacing existing

dynamic message signs/structures/foundations

and enclosures cabinets 49.85 miles


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15CST ACNH $250,000 CST EBOH $11,825 CAP ACNH $2,750,000 CAP EBOH $176,825

$3,188,650

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Pg 5 of 16

4289831 US 1 (Ridgewood Av) Streetscape Improvements

Work Summary: URBAN CORRIDOR IMPROVEMENTS

From: SR 400 (Beville Rd)

To: Ridge Blvd

Responsible

Agency: City of South Daytona

Project Description: Section "A" of a comprehensive streetscape project intended to accommodate and promote bicycling, walking and transit use along the SR 5 (US 1) corridor within the City's Redevelopment District and Transportation Concurrency Exception Area (TCEA). Improvements include delineation of 6-ft wide directional bike lanes, bus shelters and pull-outs, and landscaping. Project length: 1.22 miles


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15CST ACSA $106,615 CST EBOH $209,000 CST ACSU $232,917 CST SU $3,891,235

$4,439,767


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15CST ACSA $106,615 CST EBOH $181,200 CST SU $3,893,385

$4,181,200

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4301801 SR 400/SR 5A Mast Arm Installation

Work Summary: TRAFFIC SIGNAL UPDATE

From: at SR 400 (Beville Rd)/SR 5A (Nova Rd).

To:

Responsible


Project Description: Rebuild signal as mast arm at SR 400 (Beville Rd)/SR 5A (Nova Rd).


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $80,000

$80,000


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $50,000

$50,000

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Pg 7 of 16

4302281 Herbert Street Sidewalk - Southside

Work Summary: SIDEWALK

From: SR 5A (Nova Rd)

To: Silver Sands Middle School

Responsible

Agency: City of Port Orange

Project Description: The project is to complete the sidewalk within the existing gap along the south side of Herbert Street from the entrance to Silver Sands Middle School to west of SR 5A (Nova Rd). Project length: approx. 3,000 ft.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $16,000

$16,000

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Pg 8 of 16

4302291 New Smyrna Beach SR 44 Gateway Streetscape

Work Summary: LANDSCAPING

From: east of I-95

To: west of I-95

Responsible

Agency: City of New Smyrna Beach

Project Description: Roadside and median beautification, including landscaping, hardscaping, gateway signage and wayfinding signage, along SR 44 from a point 971 ft. east of I-95 to a point 909 ft. west of I-95.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15CST XU $750,000

$750,000

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Pg 9 of 16

4302292 New Smyrna Beach SR 44-Canal St Streetscape

Work Summary: LANDSCAPING

From: at SR 44 and Canal St

To:

Responsible

Agency: City of New Smyrna Beach

Project Description: Beautification, including landscaping, hardescaping, gateway signage and wayfinding signage, in the median triangle at the intersection of SR 44 and Canal Street (Old SR 44).


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15CST XU $650,000

$650,000

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Pg 10 of 16

4302311 Mary Avenue Sidewalk Extension over FEC Railroad

Work Summary: RAILROAD CROSSING From: on Mary Street at FEC Railroad Mainline

To:

Responsible Agency: City of New Smyrna Beach

Project Description: Phase II of the Mary Street Streetscape Project. This Phase includes widening the FEC Railroad at‐ grade crossing (3271969H) to extend the sidewalk through the railroad right‐ of‐way. Improvements to the railroad gates are also included.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $20,000

$20,000

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Pg 11 of 16

4302321 SR A1A/Lynnhurst Left Turn Lane

Work Summary: INTERSECTION (MINOR)

From: SR A1A at Lynnhurst

To:

Responsible


Project Description: Construct northbound left turn lane on SR A1A at Lynnhurst Drive (Ormond by theSea).


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $50,000

$50,000

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Pg 12 of 16

4302331 SR 5A Pedestrian Safety Features

Work Summary: PEDESTRIAN SAFETY IMPROVEMENT

From: at Division Av & Woodland Blvd

To:

Responsible

Agency: Volusia County & FDOT

Project Description: The project will add Audible Pedestrian Features at SR 5A/ Division Avenue and Woodland Boulevard in order to improve pedestrian mobility for users with disabilities. Audible pedestrian signals communicate information about pedestrian timing in nonvisual format such as audible tones to help pedestrians who are blind or who have low vision. It improves overall pedestrian crossing performance and intersection safety rating.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $50,000

$50,000

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Pg 13 of 16

4302341 Highbanks Road Sidewalk (North Side)


From: Donald Smith Boulevard

To: Rob Sullivan Park

Responsible

Agency: City of DeBary

Project Description: Replace existing 5-ft wide sidewalk along the north side of Highbanks Road between Donald Smith Boulevard and Rob Sullivan Park with a new 8-ft wide sidewalk.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $11,500

$11,500

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Pg 14 of 16

4302351 Acadian Drive Sidewalk


From: Providence Blvd

To: Elkcam Blvd

Responsible

Agency: City of Deltona

Project Description: Construct new sidewalk along Acadian Drive between Providence Boulelvard and Elkcam Boulevard.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $4,500CST XU $12,000

$16,500

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Pg 15 of 16

4302371 SR 600 - Williamson Blvd Intersection Improvement

Work Summary: INTERSECTION (MINOR)

From: at SR 600 (US 92 & Williamson Blvd

To:

Responsible Agency: Volusia County, FDOT, Daytona Beach

Project Description: Construct a second southbound right turn lane at the intersection of SR 600 (US 92) and Williamson Boulevard. This need for this improvement was identified by FDOT's recently completed District Five SIS Connectors Needs Assessment Study. Implementation of this improvement will improve safety and traffic operational efficiency.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $60,000

$60,000

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Pg 16 of 16

4303391 SR A1A at 3rd Avenue - Modify Approach

Work Summary: INTERSECTION (MAJOR)

From: SR A1A at 3rd Avenue

To:

Responsible

Agency: Volusia County & FDOT

Project Description: This project will modify the existing one way (northbound approach) into a standard two way street in order to align the intersection and improve traffic operations. The signal will be rebuilt to accommodate the modification. The project will improve operations at the intersection by accommodating two way traffic on the northbound approach.


Phase Fund

Source FY

2010/11 FY

2011/12FY

2012/13FY

2013/14FY

2014/15PE XU $50,000

$50,000

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MEETING SUMMARY

JANUARY 25, 2011

V. ACTION ITEMS

C) REVIEW AND APPROVAL OF RESOLUTION 2011‐02 AMENDING THE 2010/11‐2011/12 UNIFIED PLANNING WORK PROGRAM (UPWP)


In an effort to provide greater service to the member local governments, promote the goals of the 2035 LRTP, and provide for greater coordination and cooperation, TPO staff has recommended that a realignment of the TPO’s XU funds which are currently programmed for feasibility studies, to undertake Corridor Implementation Programs that would, ultimately, identify projects in all three set‐aside categories; Bicycle/Pedestrian, ITS/Traffic Ops/ Safety, and Transit.

The projects identified in the corridor implementation programs could be submitted by member local governments during the “call for projects”.

Please note that at the time of drafting this agenda, the TCC and CAC had yet to meet. Their respective recommendations regarding this action item will be provided under separate cover.

ACTION REQUESTED:

APPROVAL OF RESOLUTION 2011‐02 AMENDING THE 2010/11‐2011/12 UNIFIED PLANNING WORK PROGRAM

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RESOLUTION AMENDING THE 2010/11 TO 2011/12 UNIFIED PLANNING WORK PROGRAM (UPWP) TO REALLOCATE XU FUNDS IN ORDER TO PURSUE CORRIDOR STUDIES

______________________________________________________________________________ WHEREAS, Florida Statutes 339.175; 23 U.S.C. 134; and 49 U.S.C. 5303 require that the Urbanized Area, as a condition to the receipt of federal capital or operating assistance, have a continuing, cooperative, and comprehensive transportation planning process that results in plans and programs consistent with the comprehensively planned development of the Urbanized Area; and WHEREAS, the Volusia Transportation Planning Organization (TPO) is the duly designated and constituted body responsible for carrying out the transportation planning process for the Urbanized Area including Volusia County, and Flagler Beach and Beverly Beach in Flagler County; and WHEREAS, 23 U.S.C. 134 provides that the Volusia TPO shall annually endorse the plans and programs required among which is the Unified Planning Work Program (UPWP); and

WHEREAS, the Volusia TPOs adopted UPWP details the planning initiatives to be undertaken by the TPO; and

WHEREAS, the Volusia TPO desires to pursue the goals of the recently adopted 2035 LRTP, promote cooperation and collaboration among its member local governments, and to provide planning assistance to its member local governments, NOW, THEREFORE, BE IT RESOLVED, by the Volusia Transportation Planning Organization that:

1) The Volusia TPOs 2010/11‐2011/12 Unified Planning Work Program is hereby amended

to reallocate $250,000 in XU funds, currently programmed for “feasibility studies”, to develop and implement “corridor studies”. The XU funds will be reallocated as follows: a. $50,000 shall be moved from bicycle/pedestrian feasibility studies; b. $100,000 shall be moved from ITS/Traffic Ops/Safety feasibility studies; c. $100,000 shall be provided for TPO use from the current XU allocation provided to

Votran;

2) The TPO staff shall create a task within the UPWP entitled “Corridor Studies” and work with the TCC and CAC to identify and prioritize the corridors to be studied; and

3) The Chairman of the Volusia TPO (or his/her designee) is hereby authorized and directed to submit the 2010/11‐2011/12 UPWP as amended to the:

a. State and Regional Clearinghouse Offices; b. Florida Department of Transportation; c. Federal Transit Administration (through the Florida Department of

Transportation);

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d. Federal Highway Administration (through the Florida Department of

Transportation); e. East Central Florida Regional Planning Council; f. Federal Aviation Administration; g. Environmental Protection Agency; and h. Division of Resource Planning & Management, Department of Community Affairs.



_____________________________________ Flagler Beach Commissioner Ron Vath Chairman, Volusia TPO

CERTIFICATE The undersigned duly qualified and acting Recording Secretary of the Volusia TPO certified that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Volusia TPO held on January 25, 2011.


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MEETING SUMMARY

JANUARY 25, 2011

V. ACTION ITEMS

D) DISCUSSION AND MOTION CONCERNING THE TPO’S PROJECT PRIORITY PROCESS


As recent events have shown, the programming of projects has become a much more fluid process. Additionally, with the last two efforts to obligate all of the TPO’s XU funds we have essentially “hit the bottom of the well” as far as the prioritized listing of projects.

In an effort to address these two issues, TPO staff is recommending that we change the current Priority Process – which includes one call for projects per year – to a semi‐annual “call for projects”. In addition, staff is designing a project tracking database which will track each project from feasibility study through to implementation. It is staff’s assertion that utilizing a semi‐annual call for projects along with the project tracking database will improve the position of this organization with regards to sudden or untimely requests by FDOT to program projects.

ACTION REQUESTED:

MOTION CONCERNING THE TPO’S PROJECT PRIORITY PROCESS

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MEETING SUMMARY

JANUARY 25, 2011

V. ACTION ITEMS

E) REVIEW AND APPROVAL OF RESOLUTION 2011‐03 DETAILING MATCH REQUIREMENTS FOR MEMBER USE OF URBAN ATTRIBUTABLE (XU) FUNDS


This TPO originally began requiring a local match for XU funds as part of our initiative to begin developing and implementing a more streamlined effort for bicycle and pedestrian projects. That effort was duplicated when the TPO created a set‐aside for ITS/Traffic Ops/Safety projects.

The original match requirement was 50%; that was then reduced to 25% and further reduced to 15%. Recent committee meetings have resulted in recommending another reduction to 10%. (Please note that the BPAC recommended the 10% match but suggested that the five small cities – Lake Helen, Pierson, Oak Hill, Flagler Beach and Beverly Beach – be excluded from this requirement).

Needless to say these reductions and the actual policy regarding local match has led to some confusion. Therefore, in an effort to clarify this policy, Resolution 2011‐03 has been drafted and will be reviewed by the TCC and CAC at their meetings.

ACTION REQUESTED:

APPROVAL OF RESOLUTION 2011‐03 DETAILING MATCH REQUIREMENTS FOR MEMBER USE OF URBAN ATTRIBUTABLE (XU) FUNDS

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RESOLUTION DELINEATING THE LOCAL MATCH REQUIREMENTS PLACED ON MEMBER LOCAL GOVERNMENTS UTILIZING THE TPO’S URBAN ATTRIBUTABLE (XU) FUNDS

______________________________________________________________________________ WHEREAS, Florida Statutes 339.175; 23 U.S.C. 134; and 49 U.S.C. 5303 require that the Urbanized Area, as a condition to the receipt of federal capital or operating assistance, have a continuing, cooperative, and comprehensive transportation planning process that results in plans and programs consistent with the comprehensively planned development of the Urbanized Area; and WHEREAS, the Volusia Transportation Planning Organization (TPO) is the duly designated and constituted body responsible for carrying out the transportation planning process for the Urbanized Area including Volusia County, and Flagler Beach and Beverly Beach in Flagler County; and WHEREAS, the Volusia TPO is designated and certified by the U.S. DOT as a “large MPO”; and

WHEREAS, as a result of the aforementioned designation the Volusia TPO annually receives Urban Attributable (XU) funds; and

WHEREAS, the Volusia TPO maintains full authority over the programming and distribution of the XU funds; and WHEREAS, the Volusia TPO desires to provide, whenever possible, financial assistance to member local governments to allow them to pursue projects and programs; and WHEREAS, the Volusia TPO wants to leverage its annual appropriation of XU funds and ensure a measure of local commitment to project programming requests, NOW, THEREFORE, BE IT RESOLVED, by the Volusia Transportation Planning Organization that:

1) the Volusia TPO places a requirement of a local match commitment on its member local governments that are requesting XU funds; and

2) the Volusia TPO determines that, effective January 25, 2011, a match of 10% of the total amount of XU funds programmed for each project utilizing XU funds shall be required of the local government requesting the funds; and

3) the Volusia TPO determines that “local match” shall be defined as non‐federal cash match and/or in‐kind services that advance the project in question; and

4) the Volusia TPO also reaffirms its policy that any cost overruns encountered on a project funded with XU funds will be the responsibility of the member local government identified as overseeing the project or as the project manager of record; and

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5) the Volusia TPO reserves the right to waive or adjust the local match requirement if the

TPO Board deems there exists sufficient reason or circumstance; and

6) the Chairman of the Volusia TPO (or his/her designee) is hereby authorized and directed to submit this resolution to the:

a. State and Regional Clearinghouse Offices; b. Florida Department of Transportation; c. Federal Transit Administration (through the Florida Department of

Transportation); d. Federal Highway Administration (through the Florida Department of

Transportation); e. East Central Florida Regional Planning Council; f. Federal Aviation Administration; g. Environmental Protection Agency; and h. Division of Resource Planning & Management, Department of Community Affairs; and i. Councils, Commissions, and Managers of the TPO Member Local Governments



_____________________________________ Flagler Beach Commissioner Ron Vath Chairman, Volusia TPO

CERTIFICATE The undersigned duly qualified and acting Recording Secretary of the Volusia TPO certified that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Volusia TPO held on January 25, 2011.


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MEETING SUMMARY

JANUARY 25, 2011

VI. PRESENTATIONS, STATUS REPORTS, AND DISCUSSION ITEMS

A) PRESENTATION ON SR 40 PD&E


Mr. Lance Decuir, FDOT, will give a presentation on the SR 40 PD&E from Breakaway Trail to Williamson Blvd (2 mi). The project has been advertised and will execute in the summer of 2011.

ACTION REQUESTED:

NO ACTION REQUIRED UNLESS OTHERWISE DIRECTED BY THE TPO BOARD

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MEETING SUMMARY

JANUARY 25, 2011

VI. PRESENTATIONS, STATUS REPORTS, AND DISCUSSION ITEMS

B) FDOT Reports


Mr. Steve Friedel, FDOT, will be present to answer questions regarding projects on the FDOT Project Status Report, Construction Report, and Push‐Button Report. The FDOT Project Status Report, Construction Report and Push‐Button Report are included in the agenda packet for your review.

ACTION REQUESTED:

NO ACTION REQUIRED UNLESS OTHERWISE DIRECTED BY THE TPO BOARD

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CONSTRUCTION STATUS REPORT

Page 1 of 2 January 5, 2011

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CONSTRUCTION STATUS REPORT

Page 2 of 2 January 5, 2011

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December 27, 2010

1

Volusia County

Recently Completed Projects

1. US 1 - Resurface 9.5 miles from Magnolia St. to Harbor Drive (FM No. 422018/9). Halifax

Paving, Inc. completed the $4,064,000 project October 19.

2. US 17 - Resurface 9.6 miles from south of 4th

Street to the Putnam Co. line (FM No. 422023).

P & S Paving, Inc. completed the $2,129,308 project November 3.

3. SR A-1-A - Resurface 6.5 miles from US 1 to Davis Street (FM No. 411781). P & S Paving, Inc.

completed the $2,063,517 project November 12.

4. Interstate 4/Interstate 95 Interchange - Skid hazard overlay I-4 eastbound to I-95 northbound

ramp and I-95 southbound to I-4 westbound ramp (FM No. 423256). Halifax Paving, Inc.

completed the $967,638 project November 23.

5. US 1 - Median modifications and elimination of on-street parking along the 2.1 miles from

Beville Road to Magnolia Avenue (FM No. 4216211/2). Halifax Paving, Inc. completed the

$1,573,592 project December 1.

Near Future Construction

1. SR 40/US 1 - Resurface 1.4 miles of SR 40 from the Granada Bridge to SR A-1-A (FM No.

422030) and US 1 intersection improvements at Mason Avenue and Granada Blvd. (FM No.

2409923/4). Bids were received June 23, with P & S Paving, Inc. being awarded the $2,352,928

contract July 27.

2. Interstate 95 - Install median barrier from Port St. John in Brevard County 3.7 miles into

Volusia County (to the bifurcated section)(FM No. 4242941/2). A $10,676,220 design/build

contract was awarded to P & S Paving, Inc. July 23.

3. US 92 - Resurface 12.6 miles from Kepler Road to the end of concrete pavement (FM No.

4220241/2) and convert flashing beacon to full signal at West Parkway intersection (FM No.

423864). Bids were received December 8, with Superior Construction Company Southeast

submitting the apparent low bid of $13,651,579.

4. Nova Road (SR 5A) - Resurface 2.8 miles from Herbert Street to Beville Road (FM No.

422032). Bids were received December 1, with P & S Paving, Inc. submitting the apparent low

bid of $2,483,612.

Other Projects Pending

1. Interstate 4 - Six-laning the 12.2 miles from SR 44 to I-95 (FM No. 408464). Design/build bids

are to be received in August. The estimated cost is $157 million.

2. Interstate 4 - Resurface 2.7 miles from east of US 92 to westbound ramp to Beville Road (FM

No. 427376). Bids are to be received in FY 12/13. The estimated cost is $5 million.

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December 27, 2010

2

3. Interstate 95 – Design for widening to six lanes of 27.4 miles from the Brevard Co. line to I-4 is

in progress, with right of way to be purchased through FY 12/13 (FM No. 4068694/6).

4. Interstate 95 - Landscaping and irrigation at SR 40 interchange (FM No. 2426952 & 421282).

$350,000 in grants to Ormond Beach are to pay for this city landscaping project.

5. Interstate 95 - Operational improvements and interchange modifications from south of I-4 to

north of US 92 (FM No. 2427152). Design is in progress, with right of way acquisition funded

through FY 14/15).

6. SR 415 – Four-laning 3.3 miles from SR 46 in Seminole County to just Reed Ellis Road (FM

No. 4073553). Bids are to be received in FY 11/12. The estimated cost is $46 million.

7. SR 415 – Four-laning five miles from Reed Ellis Road to just north of Acorn Lake Road (FM

No. 4073554). Bids are to be received in FY 11/12. The estimated cost is $23.5 million.

8. US 92 - A $2.4 million grant to Daytona Beach in will finance safety improvements and

beautification along the 1.2 miles from Nova Road to US 1 (FM No. 404419).

9. US 92 - Construct a second eastbound left turn lane and extend the westbound left turn lane at

Nova Road (FM No. 422683). Bids are to be received in FY 12/13. The estimated cost is $1

million.

10. US 17 - Design is in progress for the widening the 6.4 miles from Deleon Springs Boulevard to

SR 40 in Barberville (FM No. 410251).

11. US 1 - Median modifications along the 2.1 miles from north of Falcon Avenue to north of

Lamont Street (FM No. 426889). Bids are to be received in FY 12/13. The estimated cost is

$867,000.

12. SR 40 - An environmental study along the 40 miles from U.S. 17 to the end of the four lane

section in Marion County is in progress (FM No. 410676, 410675, & 410674).

13. SR 40 - Design for widening to four lanes along the 13.6 miles from US 17 to Cone Road is

funded in FY 11/12 & 12/13 (FM No. 240836 & 240837).

14. SR 40 - Resurface 1/3 miles from Washington Avenue to east of Beach Street (FM No.

4220302). Bids are to be received in FY 12/13. The estimated cost is $705,000.

15. SR 44 - Install a mast arm traffic signal at Glencoe Road intersection (FM No. 421629). Bids are

to be received in September. The estimated cost is $196,000.

16. SR 44 - Resurface 6.9 miles from SR 415 to Jungle Road/Hidden Pines (FM No. 427267). Bids

are to be received in FY 12/13. The estimated cost is $8.5 million.

17. US 92 - A $3 million grant to the City of Daytona Beach is to pay part of the cost of widening to

six lanes from the I-4 eastbound ramp to Tomoka Farms Road (FM No. 422627). This is a

Transportation Regional Incentive Program project.

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December 27, 2010

3

18. SR 421 (Dunlawton Avenue) - $132,000 in grants to the city of Port Orange through FY 11/12

will pay part of the cost of design and construction of an eastbound right turn lane at Village

Trail (FM No. 427632).

19. SR 5A (Nova Road) - Convert intersection with US 1 to a standard “T” intersection and

construct dual left turn lanes from Nova Road to northbound US 1 in Ormond Beach (FM No.

425665). Bids are to be received in October. The estimated cost is $300,000.

20. Doyle Road (CR 4162) - An $840,000 grant to Volusia County in FY 09/10 is to pay for

construction of paved shoulders and audible edge/center line markings from Saxon Blvd. to

Courtland Boulevard (FM No. 423969).

21. Big Tree Road/Magnolia Avenue School Crossing - A $375,000 grant to the city of South

Daytona in FY 11/12 will pay for construction of a school crossing and intersection

improvements (FM No. 427633).

22. Alabama Avenue Trail - $587,000 in grants to the City of DeLand through FY 09/10 will pay

for design and construction of a trail from Earl Brown Park to Wisconsin Avenue (FM No.

415554).

23. ECF Regional Trail - $8 million in grants to Volusia County through FY 14/15 will pay for

design and construction of this trail project (FM No. 4154341/2).

24. CR A-1-A Sidewalk - An $862,000 grant to the city of Daytona Beach Shores in FY 11/12 will

pay for construction of a sidewalk from Dunlawton Avenue to Marcelle Avenue (FM No.

427635).

25. Riverside Drive Sidewalk - $240,000 in grants to Volusia County through FY 11/12 will pay for

design and construction of this sidewalk along the east side of Riverside Drive in Holly Hill (FM

No. 425192).

26. Greynolds Street Sidewalk - $82,000 in grants to the City of Deltona through FY 11/12 will pay

for design and construction of a sidewalk from Kimberly Dr. to Florida Dr. (FM No. 425820).

27. Dirkson Drive Trail - $62,000 in grants to the county through FY 10/11 are to pay half the cost

of design and construction of this trail from US 17/92 to Gemini Springs Park (FM No. 424058).

28. Baxter Street Sidewalk - $186,000 in grants to Volusia County through FY 10/11 is to pay for

design and construction of this Deleon Springs sidewalk between Alcazar Avenue and US 17

(FM No. 423625).

29. Orange Avenue Sidewalk/Trail - $61,000 in grants to Daytona Beach through FY 10/11 are to

pay half the cost of design and construction of a sidewalk/trail from Tarragona Way to Nova

Road (FM No. 424054).

30. 30th

Street (Edgewater) - $460,000 in grants to the city of Edgewater through FY 11/12 will pay

part of the cost of design and construction of a sidewalk from Silver Palm Drive to Whistle Stop

Park (FM No. 427627).

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December 27, 2010

4

31. Mango Tree Drive - $487,000 in grants to Volusia County through FY 09/10 will pay for design

and construction of a sidewalk along this Edgewater street (FM No. 422571).

32. West Canal Street - Over $930,000 in grants to New Smyrna Beach will pay for the design and

construction of a streetscape project from west of US 1 to Myrtle Avenue (FM No. 410777).

33. Hull Road - A $320,000 grant to the city of Ormond Beach in FY 11/12 will pay part of the cost

of construction of a right turn lane at the US 1 intersection (FM No. 427631).

34. Willow Run Blvd. - $100,000 in grants to the city of Port Orange through FY 11/12 is to pay

part of the cost of right turn lanes at Clyde Morris Blvd. (FM No. 427621).

35. Taylor Road - $200,000 in grants to the city of Port Orange through FY 10/11 is to pay part of

the cost of design and construction of operational improvements at Devon Street (FM No.

424053).

36. Old Mission Road - A $300,000 grant to Volusia County in FY 10/11 will pay for installation of

guardrail from West Park Avenue to Josephine/10th

Street (FM No. 427636).

37. Seneca Street/Sparkman Avenue/Leavitt Avenue Sidewalks - $250,000 in grants is paying for

design and construction of sidewalks on Seneca St. from US 92 to George Engram Blvd. in

Daytona Beach; and Sparkman Avenue from French Avenue to Ohio Avenue, and Leavitt Ave.

from Blue Springs Ave. to Rhode Island Ave. in Orange City (FM No. 415497/8/9).

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SECTION MP PROJECT DESCRIPTION PROJECT TYPE STATUSWORK ORDER

DATEEST. CONST. COMPLETE

79010 24.954 US 1, SR 5A Replace Mast Arms Under Construction 9/22/2010 3/3/201179030 10.758 US 1, Benton St. To Broadway Avenue Median Nose Modification On Hold NA NA79040 11.829 US 17/92, New Hampshire Avenue Signal Rebuild Completed 6/8/2010 09/10/2010

79070-006 0.731 SR 44, Grimm Lane Install Asphalt Shoulders Design Complete NA NA79070 25.208 I-95 North Bound Off Ramp Radius Modifications Completed 07/19/2010 09/21/201079080 9.589 A1A, Tom Renick Park/Rivershore Dr Pedestrian Improvments In Design NA NA79100 30.3 SR 40 Railroad Crossing Install Post Mounted Flashers Under Construction 8/9/2010 11/11/201079110 3.401 I-4, Dirksen Road New Signal Design Complete NA NA

79110 3.401 I-4, Dirksen RoadInstall South Bound and West

Bound Turn Design Complete

NA NA

79190 2.521 SR 5A, SR 421 (Dunlawton)Intersection Modification (Lane

Assignment)Completed 8/10/2010 10/13/2010

PUSHBUTTON PROJECT LISTVOLUSIA COUNTY

JANUARY 2010

M:\COMMITTEES\MPO\2011\Agendas\1 January\Attachments\N PushButton- Volusia 1-5-11.xls1/18/2011

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MEETING SUMMARY

JANUARY 25, 2011 VII. EXECUTIVE DIRECTOR’S REPORT

Federal Certification

VIII. VOLUSIA TPO MEMBER COMMENTS IX. INFORMATION ITEMS

Citizens’ Advisory Committee Attendance Record – 2010

Technical Coordinating Committee Attendance Report – 2010

Bicycle/Pedestrian Advisory Committee Attendance Record – 2010

X. ADJOURNMENT

Please note that the next TPO Board meeting will be February 22, 2011 Note: Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations for this public meeting should contact the VCMPO office, 2570 W. International Speedway Blvd., Suite 120, Daytona Beach, Florida 32114‐8145; (386) 226‐0422, extension 21, at least five (5) working days prior to the meeting date.

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Municipality Representation: January February March April May June August September October November DecemberRobert Echevarria Commissioner Janet Deyette Deltona (appointed 06-08-10) absent absent absent absentMike Chuven Commissioner Robert Gilliland Daytona Beach (appointed 1-04) Present Present Present present present Present present excused excused presentJohn Decarie Vice-Mayor Mary Martin Port Orange (appointed 12-06-05) Present Present Present present present Present present present present excused

Vacant Mayor Fred Costello, Ormond Beach Vacant Commissioner Leigh Matusick DeLand Vacant Commissioner Lynne Plaskett New Smyrna Beach (app. 08-11-10) Michelle Grenham Councilman Ted Cooper, Edgewater (appointed 2008) Present Present Present present absent excused present present present excusedRani Merens Council Member Jack Lenzen, DeBary (appointed 3-02-06) Present Present Present present excused Present present excused present excusedJoseph Trepasso Council Member George Locke South Daytona (appointed 3-14-05) Present absent Present present absent Present present present present absent

Volusia Transportation Planning Organization (TPO)Bicycle/Pedestrian Advisory CommitteeMeeting Attendance Record -- 2010/11

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Rene (Rocky) Rivera Commissioner Rick Glass Holly Hill (appointed 06-09) Present Present Present present present Present present present present present

County Representation January February March April May June August September October November DecemberVacant Council Member Andy Kelly Vacant Council Member Jack Hayman Vacant County Chair Frank Bruno (appointed 04-22-08) (res. 3-2010) excused Present PresentPeter Cerullo County Chair Frank Bruno (appointed 04-01-10) present excused excused present excused present excusedRoy Walters Council Member Joie Alexander (appointed 3-14-2005) excused Present Excused Excused present Present excused excused excused excusedA.J. Devies Chairman Council Member Joshua Wagner (appointed 1-30-2006) Present Present Present present present Present present present present presentWilliam Pouzar Council Member Pat Northey (Appointed 12-2010) Present Present absent Excused absent absent present present present present

Group #1 January February March April May June August September October November DecemberVacant Commissioner Rick Basso Lake Helen Vacant Mayor James Sowell PiersonBob Storke Vice-Mayor Jeff Allebach Orange City (appointed 12-07) present excused present Present present present present Present present present

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Group #2 January February March April May June August September October November DecemberVacant Mayor Greg Northrup Daytona Beach Shores Vacant Commissioner Bill Marcello Oak HillPhyllis Campbell Council Member Kris Derr Ponce Inlet Vice-Chairperson (appointed 11-27-2006) present present present present absent present present present present present

Group #3 January February March April May June August September October November DecemberVacant Commissioner John McDonald Beverly BeachCraig Wells Commissioner Ron Vath Flagler Beach (appointed 4-24-08) excused excused present present absent present excused present present present

Non-Voting Technical Appointees*: January February March April May June August September October November DecemberTina Skipper Volusia County Schools present present present excused excused excused present present present presentMarian Ridgeway Volusia County Schools (Alternate) present absent absentSusanne Wilde Volusia County Leisure Services (Alternate) absent present excused absent absent absent absent absent absent absentJon Cheney Volusia County Traffic Engineering (appointed 4-22-2002) present presentMelissa Booker Volusia County Traffic Engineering (Alternate) present excused present present present present present present present

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Gwen Perney City of Port Orange--Large City present present present present present present present present present presentElaine Wilson City of Orange City--Small City (app 9-11-2003) (res. 08-2010) present excused present present present present

Wendy Hickey

Wendy Hickey

Wendy Hickey excused

Heather Blanck Votran eexcused present present excused present present absent absent present excused Joan Carter FDOT excused excused present present absent present present present present present

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