PETRONAS Guidelines

8/11/2019 PETRONAS Guidelines

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Licensing and Registration,Local Capability Development Department,Group Supply Chain Management,Level 65, Tower 1, PETRONAS Twin Towers,KLCC, 50088 Kuala Lumpur.Tel.: 03-23313040

Web: http://www.petronas.com.myPartnering UsLicensing & Registration

GENERAL GUIDELINES

APPLICATION FOR PETRONAS LICENSE ANDREGISTRATION

E-maill: [email protected]

24APR2012 General Guidelines ver3.1 ENG


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24APR2012 General Guidelines ver3.1 - ENG

IMPORTANT NOTICE FOR APPLICANT

This General Guidelines is complimentary.

Applicant is advised to study and understand the content of this General Guideline. Clear understanding isimportant to ensure that the application submitted is complete and will be given due consideration.Requirements and procedures for application will be updated from time to time.

Applicant is advised to contact the Licensing and Registration Section directly for any general enquiry withregards to licensing and registration with PETRONAS or any enquiry regarding its application. PETRONASshall not be liable for any problem that may arise in the event that the applicant deals with or engages a thirdparty for the application of PETRONAS License or Registration.

For all License / Registration application, processing fee will be imposed as stipulated in item 7 ProcessingFee Payment on page 9.

In case of conflict in meaning, the Malay version i.e. the Panduan Am Permohonan Lesen dan PendaftaranPETRONAS prevails.


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TABLE OF CONTENT

Content Page

1. INTRODUCTION

1.1 License1.2 Registration1.3 Purpose of a valid License/Registration

1

2. GENERAL REQUIREMENTS FOR APPLICATION OF PETRONAS LICENSE /REGISTRATION

1

3. LICENSE / REGISTRATION APPLICATION INVOLVING A FOREIGN COMPANY 2

4. STANDARDISED WORK & EQUIPMENT CATEGORIES (SWEC) 3

5. PROCEDURE FOR APPLICATION OF PETRONAS LICENSE/REGISTRATION 5

6. TYPES OF APPLICATION

6.1 Application for New License/Registration6.2 Application for Renewal of License/Registration6.3 Application for License/Registration Extension of Scope6.4 Application for Change of Principal6.5 Application for Change in Mode of Operation6.6 Application to Upgrade Registration to License6.7 Application to Update Companys Profile6.8 Updating Companys Information6.9 Application for Deletion of SWEC6.10 Application for Cancellation of License/Registration

5

7. PROCESSING FEE PAYMENT

7.1 Procedure for Payment of Processing Fee7.2 Methods of Processing Fee Payment

8

8. APPLICATION PROCESS 9

9. APPLICATION RESULT 10

10. OPPORTUNITY TO PARTICIPATE IN TENDERS 10

11. ENQUIRIES AND CONSULTATION SERVICE AND ITS OPERATING HOURS 11

12. REMINDER 11


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TABLE OF CONTENT

Content Page

Appendix A: Document Checklist for New / Upgrading Registration to LicenseApplication

L1

Appendix B: Document Checklist for Renewal Application L5

Appendix C: Document Checklist for Extension of Scope Application L9

Appendix D: Document Checklist for Change of Principal Application L11

Appendix E: Modes of Operation and List of Documents to be Enclosed L12

Appendix F (a): Example of Shareholding Structure L15

Appendix F (b): List of Documents to be Enclosed for Shareholding Structure L16

Appendix F (c): Bumiputera Equity Shareholding for Berhad Company (For License /Registration Renewal Application Only)

L18

Appendix G: List of Equity Breakdown and Board of Directors for Berhad Companies L20

Appendix H: Organisation Chart Including Management and Technical Staff L22

Appendix I: Personal Information of Management and Technical Staff L23

Appendix J: Guideline for Agency Appointment Letter and Exclusive AgencyAgreement

L24

Appendix K: Information on Factory / Workshop and List of Equipments L27

Appendix L: Guideline for Health, Safety and Environment (HSE) ManagementSystem

L29

Appendix M: Document Checklist for Updating Companys Profile L31


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24APR2012 General Guidelines ver3.1 - ENG1

1 INTRODUCTION

1.1 License

1.1.1 Issuance of PETRONAS License is based on the Petroleum Development Act andPetroleum Regulations 1974. Based on this Act, an entity that wishes to providegoods/services to the upstream sector in the oil and gas industry in Malaysia must have avalid license issued by PETRONAS.

1.1.2 A license is required for any entity that wishes to supply goods / services for the upstreamsector in the oil and gas industry in Malaysia (which involves exploration, development andproduction of oil and gas).

1.2 Registration

1.2.1 PETRONAS has made a policy that requires an entity to register with PETRONAS beforeparticipating in Tender and activities in the downstream sector in order to monitor thedevelopment activities in this sector.

1.3 Purpose of a valid License/Registration

1.3.1 With a valid License, an entity is allowed to supply goods / services to the upstream sector

in the oil and gas industry in Malaysia and the downstream sector of PETRONAS Group ofCompanies, including maritime activities.

1.3.2 With a valid Registration,an entity is allowed to supply goods/services to the downstreamsector of the PETRONAS Group of Companies, including maritime activities.

2 GENERAL REQUIREMENTS FOR APPLICATION OF PETRONAS LICENSE / REGISTRATION

Company must :

2.1 be registered with the Registrar of Companies (ROC) as :

2.1.1 Sdn Bhd (i.e. private incorporated) or Berhad/Bhd (i.e. public incorporated) company.

OR

2.1.2 Land Surveyor, Quantity Surveyor, Architect or other related professional bodies .

2.2 has a paid-up capital in the form of ordinary shares of not less than RM100,000 (for Licenseapplication) and RM10,000 (for Registration application).

2.3 has a stable financial standing i.e. the shareholders fund must be positive.

2.4 meet the Bumiputera participation requirement for equity, Board of Directors, management andemployee based on the Standardised Work and Equipment Categories (SWEC) applied (i.e. SWECwith a minimum Bumiputera requirement of either 30%, 51% or 100%).

Note:

i) The minimum Bumiputera participation percentage varies from scope to scope and alsodepending on the mode of operation. The minimum Bumiputera participation percentage for aparticular SWEC can be found in the SWEC list published in the PETRONAS website and itmay change from time to time.

ii) Company applying for the SWEC that requires a minimum of 51% Bumiputera content and hasa Berhad Company as a shareholder and if the Bumiputera percentage does not meet the 2.4condition during the renewal application, the Company is given flexibilty as long as the BerhadCompany shares is held at least 35% by Bumiputera and the Bumiputera participation at theBoard of Directors, Management and Company employees levels are not less than 51%. For


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example, please refer to Appendix F(c) Bumiputera Equity Shareholding for BerhadCompany (for License / Registration Renewal Application Only).

iii) If SWEC applied requires 100% Bumiputera participation, the 100% requirement is only forequity, while the minimum Bumiputera requirement for the other levels are as follows:

75% minimum Bumiputera participation for Board of Directors,

75% minimum Bumiputera participation for Management, and

51% minimum Bumiputera participation for Companys employees.

2.5 registered with the statutory, professional or government bodies as required by the respectiveSWEC, as stipulated in the SWEC appendix.

2.6 has been appointed as an exclusive agent and having exclusive agency agreement if the mode ofoperation for the scope applied is agent. Appointment as agent must at least cover the oil andgas industry in Malaysia, the appointment letter was issued directly by the foreign manufaturer /principal and is addressed to the local agent. Appointment from stockist, representatives fromdistributor and manufacturer or local principal are not accepted.

3 LICENSE / REGISTRATION APPLICATION INVOLVING A FOREIGN COMPANY

3.1 Foreign company may also participate in tender and works in the upstream sector of the oil and gasindustry in Malaysia, by :

3.1.1 appointing a local company as an exclusive agent representing them.The appointed agentcompany must apply for the PETRONAS License by complying to the general requirementsfor PETRONAS Licensing / Registration. Please refer to Item 2 above.

Example:

Diagram 1: Foreign company appoints local company as an exclusive agent

OR

3.1.2 Form a new Joint Venture (JV) company with a local company.

Joint Venture company may submit their license application to PETRONAS by complying tothe general requirements for PETRONAS Licensing / Registration. Please refer to item 2above.

Diagram 2 : Foreign company forms a Joint Venture (JV) with local company by forminga new JV company.

PETRONAS

lliicceennsseedd//rreeggiisstteerreeddwwiitthh

ForeigncompanyDEF Sdn. Bhd.ffoorrmmaanneewwjjooiinntt

vveennttuurree

DEF Sdn. Bhd.

PETRONAS

Foreign Company

FFoorreeiiggnnPPrriinncciippaallaappppooiinnttssllooccaallccoommppaannyyaassaann

eexxcclluussiivveeaaggeenntt

lliicceennsseedd//rreeggiisstteerreeddwwiitthh

+

((llooccaallccoommppaannyy))

GHI Sdn. Bhd.

jjooiinnttvveennttuurreebbeettwweeeennffoorreeiiggnnaannddllooccaallccoommppaannyy


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4 STANDARDISED WORK & EQUIPMENT CATEGORIES (SWEC)

4.1 SWEC is a work and equipment category relating to the requirements of both sectors, which areupstream and downstream in the oil and gas industry in Malaysia. SWEC is divided into twotypes as follows:

4.1.1 SWEC for Product PXXXXXXXX (Code begins with P)

4.1.2 SWEC for Services SXXXXXXXX (Code begins withS)

4.2 Every SWEC is divided into two to four levels and every SWEC has 9 digits.

Example:

Diagram 3: SWEC List

4.3 To access the SWEC list and Minimum Technical Requirements for related SWEC ( referDiagram 3), Company is required to:

Access to the PETRONAS official website www.petronas.com.my Click Partnering Us (at the top right of the web page) Click Licensing & Registration Click Application Information Click Standardised Work and Equipment Categories (SWEC) and Minimum Technical

Requirement (MTR) Download the relevant documents (if required).

4.4 Each SWEC will indicate the Application Type (i.e. L or R) and SWEC Category Indicator(i.e.General or Strategic)

4.4.1 Application Type L and R

ApplicationType

SWEC Category Selection Guideline

L Only applicants applying for License or has already been licensed withPETRONAS are allowed to apply for this application type.

R Any applicants applying for License / Registration or has beenlicensed/registered with PETRONAS are allowed to apply for thisapplication type.

Table 1 : SWEC Type Selection Guideline

Application Type :L : LicenseR : Registration

Work Category Application Type Indicator


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4.4.2 SWEC category is divided as follows:

Strategic

General

4.4.3 If the category that the Company wishes to apply is not listed in the SWEC list, applicant isadvised to have a discussion with the Licensing and Registration Sections officer prior toselecting the SWEC closest to the scope that the Company intends to apply.

4.4.4 If a particular SWEC category is frozen, applicant is not allowed to apply for the SWEC.

Note: Applicant is advised to always refer to the latest SWEC and MTR Lists in thePETRONAS official website as they will be updated from time to time depending on thereview.

4.5 Modus Operandi

Applicant is advised to refer to the SWEC list in the PETRONAS official website to find out themode of operations offered for each scope. There are a few modus operandi as follows:

4.5.1 Self-operator

4.5.1.1 Self- operator is a company that carries out works using its internal resources

such as workforce, expertise, facilities and equipment.

4.5.2 Agent

4.5.2.1 Agent is a Company that represents a foreign manufacturer / foreign principalfor the upstream sector only.

4.5.2.2 Principal is a foreign manufacturing Company or a foreign Company thatprovides specialised services. The manner in obtaining the principal depends onthe Companys initiative.

4.5.2.3 The Company need to produce valid agency appointment letter and exclusiveagency agreement (sole representative) from the main principal.

4.5.2.4 For joint principal or manufacturer at the international level, the Company needto produce the agency appointment letter issued by the headquarter of the jointCompany.

4.5.3 Dealer

4.5.3.1 Dealer is a Company that operates as a supplier of products which areproduced by a local manufacturer.

4.5.4 Manufacturer

4.5.4.1 Manufacturer is a Company that makes and / or produces any material / productfor usage which includes installation of parts through a manufacturing process.

4.5.4.2 Company must have the capability to produce products using their internalresources such as manpower (expertise), facilities and equipments as well aspossess a valid registration with relevant bodies or agencies (please refer toSWEC for the relevant registration).

4.5.5 For mode of operation operator, self-operator, installer, chemical blender,fabricator, packager and system integrator, please referto Appendix E Types ofOperation and List of Documents to be Enclosed and related SWEC for supportingdocuments that is required to be submitted.


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5 PROCEDURE FOR APPLICATION OF LICENSE/REGISTRATION

5.1 All types of applications for PETRONAS License/Registration must be made through an onlinesystem known as Supplier Relationship Management (SRM) Registration of Supplier (ROS) orSupplier Self Service (SUS)

5.2 Company can only submit one application at any one time. If Company applying for licensescopes only or license scopes and also registration, hence PETRONAS License certificate will beissued if the application is approved. If Company applying only for registration scopes, hence,

PETRONAS registration certificate will be issued when that application is approved.

5.3 During the application of license/registration for new, renewal, extension of scope, Company mayapply any number of SWEC they wish as long as they fulfill the SWEC and MTR requirements, ifany, for the scopes applied.

5.4 Company is also allowed to add SWEC during application for renewal of License/Registration.

6 TYPES OF APPLICATION

6.1 Application for New License/Registration

6.1.1 Application for New License / Registration need to be made if the company has neverbeen licensed / registered with PETRONAS or its License/Registration has expired more

than two (2) years and the company has not applied for renewal of its License/Registrationwithin 2 years of its License/Registration expiry date.

6.1.2 Please refer Appendix A Document Checklist for New / Upgrading Registration toLicense Application for supporting documents required to be submitted together with theapplication.

6.1.3 Please refer to Item 7 Processing Fee Payment on page 9.

6.1.4 For application of new License / Registration, Company must apply online through the SRMROS system.

6.2 Application for Renewal of License/Registration

6.2.1 License / Registration renewal application need to be made if the company wishes torenew its License/Registration that is near expiry date or its validity period had expired.

6.2.2 License / Registration renewal application must be submitted at least three (3) monthsbefore the expiry date of the License / Registration. Delay in renewing the License /Registration will affect the companys chances in participating in tender or quotation.

6.2.3 Please refer Appendix B Document Checklist for Renewal Application for supportingdocuments required to be submitted together with the application.

6.2.4 Company is allowed to add new scope or drop existing scope during the License /Registration renewal application.

6.2.5 Please refer Item 7 Processing Fee Payment on page 9.

6.2.6 For application to renew License/Registration, Company must apply online through theSRM SUS system.

6.3 Application for License/Registration Extension of Scope

6.3.1 Application for extension of scope need to be made if company wishes to add scope ofwork to the existing licensed / registered scopes.

6.3.2 Please refer to Appendix C Document Checklist for Extension of Scope Application forsupporting documents required to be submitted together with the application.


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6.3.4 For application of extension of scope, Company must apply online through the SRM SUSsystem.

6.4 Application for Change of Principal

6.4.1 Application for change of principal need to be made if company wishes to change theexisting principal to other principal.

6.4.2 Please refer to Appendix D- Document Checklist for Change of Principal Application forsupporting documents required to be submitted together with the application.


6.4.4 For application of change of principal, Company must apply online through the SRM SUSsystem.

6.5 Application for Change in Mode of Operation

6.5.1 Application for change in mode of operation need to be made if company wishes tochange the modus operandi for a particular SWEC.

6.5.2 Company is advised to refer to the latest SWEC and MTR lists for the modus operandi thatit wishes to apply.

6.5.3 Please refer to Appendix E- Modes of Operation and List of Documents to be Enclosedfor the supporting documents required to be submitted together with the application.

6.5.4 Please refer to Item 7 Processing Payment Fee on page 9.

6.5.5 For application of change in mode of operation, Company must apply online through theSRM SUS system.

6.6 Application to Upgrade Registration to License

6.6.1 Application for upgrade Registration to License need to be made if the companywishes to upgrade its eligibility to be involved or participate in quotation / tender includingthe upstream activities.

6.6.2 For company that has a valid PETRONAS Registration, it may apply to upgrade itsRegistration to License if all the License requirements are met and its previous Registrationscope(s) will be included in the new License.

6.6.3 Applicant must add at least 1 SWEC with Work Category Application Type L (i.e. License).

6.6.4 Please refer Appendix A Document Checklist for New Application / UpgradingRegistration to License for supporting documents required to be submitted together withthe application.


6.6.6 For application to upgrade Registration to License, Company must apply online through theSRM SUS system.

6.7 Application to Update Companys Profile

6.7.1 Application to update companys profile is done when there is a change in theCompanys shareholders equity, Board of Directors and management. Updating must bedone within fourteen (14) days from the date of such change. Failure to do so may result inthe PETRONAS License / Registration be suspended.


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6.7.2 Company may also apply for companys profile update to comply with the License /Registration special conditions (if any) as stated in the Attachment to the virtualcertificate as shown in the example below:

Diagram 4: Example of Special Condition in the Attachment to the License / Registrationvirtual certificate

6.7.3 Company must adhere to PETRONAS License / Registration special conditions to ensure

that the companys name is listed in the PETRONAS List of Licensed / RegisteredCompanies (LLRC) throughout the License / Registration validity period.

6.7.4 In view that the SRM ROS and SUS systems are fully online, submission of supportingdocuments in complying to the License / Registration special conditions or for updating ofthe companys profile has to be done online. Submission of supporting documents throughhardcopy, fax and email are not acceptable.

6.7.5 The processing time for updating of the License / Registration special conditions is five (5)working days after receipt of the application and its attached documents.

6.7.6 Company is required to submit documents as stated in Appendix M- Document Checklistfor Updating Companys Profile.

6.7.7 For application to update companys profile, Company must apply online through the SRMSUS system.

6.8 Updating Companys Information

6.8.1 Company may update companys information such as change of address, telephonenumber, fax number, companys website, e-mail address, bank account and others throughthe SRM SUS system.

6.8.2 This application does not require approval from PETRONAS.

6.8.3 Company must ensure that all information updated is correct and true.

6.8.4 For application to update companys information, Company must apply online through theSRM SUS system.

6.9 Application for Deletion of SWEC

6.9.1 Application for deletion of SWEC need to be made if Company no longer supply theproduct or provide the service which has been approved earlier.

6.9.2 Every application to delete SWEC has to be supported with justification.

6.9.3 For application to delete SWEC, Company must apply online through the SRM SUSsystem.


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6.10 Application for Cancellation of License / Registration

6.10.1 Application for cancellation of License/Registration need to be made if Company no longerwish to supply goods or services to PETRONAS and the Production Sharing Contractors(PSC).

6.10.2 Every application to cancel License / Registration has to be supported with justification.

6.10.3 For application to cancel License / Registration, Company must apply online through the

SRM SUS system.

7 PROCESSING FEE PAYMENT

7.1 Procedure for Payment of Processing Fee

7.1.1 Effective from 1 July 2011, every application for PETRONAS License and Registration willbe imposed processing fee of RM100 for each SWEC applied.

Example:

If Company submits for New, Renewal or Extension of Scope application for 5 SWEC,Company needs to pay an amount of RM500, i.e. RM100 x 5 SWEC.

7.1.2 For Change of Principal application, processing fee imposed is RM100 for each Principal.

7.1.3 Please refer Table 2 Processing Fee for each type of application.

Table 2: Processing Fee for each Type of Application

7.1.4 Application involving visit to location (i.e. site visit)

7.1.4.1 Applications which involve site visit are for mode of operation manufacturer,assembler, chemical blender, fabricator, packager and system intergrator.Processing fees will be imposed for such applications at RM100 for each SWECand RM1000 for site visit to each location.

7.1.4.2 Payment of processing fee amounting to RM100 for each SWEC is to be paid priorto submission of application for mode of operation of manufacturer, assembler,chemical blender, fabricator, packager and system intergrator.

7.1.4.3 Payment of processing fee for visit to each location (site visit) will only need to bepaid if company receives a notification email from PETRONAS Licensing andRegistration Section with regards to the payment of site visit fee.

Application Processing Fee imposed

New RM100 for each SWEC

Renewal RM100 for each SWEC

Extension of Scope RM100 for each SWEC

Upgrading Registration to License RM100 for each SWEC

Change in Mode of Operation RM100 for each SWEC

Change of Principal RM100 for each Principal

Application involving site visit RM100 for each SWEC and RM1000for every site visit to the location


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7.1.4.4 Payment of processing fee for site visit must be made in the form of bank draftunder the name of PETRONAS and send to the Licensing and RegistrationSection at the following address:

PETRONAS Licensing and Registration SectionLevel 65, Tower 1, PETRONAS Twin Towers,Kuala Lumpur City Centre (KLCC),50088 Kuala Lumpur(For attention of Supervisor, Processing Unit)

Cash, money order or personal cheque will not be accepted.

7.1.4.5 Failure to submit the bank draft for the site visit fee may cause the applicationto be rejected.

7.1.5 If the payment of processing fee is less than the required amount, the Companysapplication may be rejected. While, any excess amount paid will not be refunded. Assuch, Company is advised to make payment with the exact amount to avoid the applicationbe rejected.

7.2 Methods of Processing Fee Payment

7.2.1 Processing fee need to be paid accurately as proposed by the SRM ROS of SUS systems.

7.2.2 Processing fee must be paid to the PETRONASbank account as follows :

Name of Recipient : PETRONASBank account : CIMB 98-001-000-300271

7.2.3 Processing fee payment can be done through the following methods:

Bank Payment Channel Payment Method

CIMB BankBerhad

1. BANK Counter Cash Deposit

2. Cheque Deposit

MachineCheque Deposit

3. BizChannel Intrabank Transfer

Table 3: Processing Fee Payment

7.2.4 For payment using outstation cheque, applicant is required to include the bank commissionof RM0.50 to the total payment amount.

7.2.5 Company must attach copy of payment slip before submitting the online application throughthe SRM ROS or SUS system.

8 APPLICATION PROCESS

8.1 Only application that is complete and with sufficient processing fee will be processed by the License

and Registration Section.

8.2 Processing time for application of new, renewal, extension of scope, change of mode of operation,change principal and upgrading from Registration to License is subject to the following processingtime:-

8.2.1 Application for Strategic SWEC or that includesStrategic SWEC and General SWEC isone and the half (1 ) months after the application date.

8.2.2 Application for General SWEC is three (3) weeks after the application date.


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8.2.3 Application with mode of operation that requires site visit is 3 months or more.

8.3 If applicant did not receive any email with regards to the approval of the application after thestipulated processing time, applicant may check their Companys application status in the SRMSUS system.

8.4 Application that has been approved or rejected will be informed via the Companys registered email.

9 APPLICATION RESULT

9.1 For new and renewal application of License / Registration received by PETRONAS Licensing andRegistration Section after 28 February 2011 and has been approved, will be given a validity periodof three (3) years.

9.2 Result of application will be informed officially through the Companys registered email. ForLicense that has been approved, Company will be imposed a License fee. Total license feeamount will be notified through a letter informing of License approval which will be sent via thecompanys registered email.

9.3 License fee to be paid is based on the companys paid-up capital and validity of the license asstipulated in the Petroleum Development Act 1974. Below is the table on license fee which isbased on the paid up capital of the company.

Table 4: Annual license fee based on the paid-up capital of the Company.

9.4 License fee is required to be paid only for new, renewal and upgrading from Registration to Licenseapplication only.

9.5 License fee must be made although Company has been charged processing fee during applicationsubmission as it is a requirement of the Petroleum Development Act 1974.

9.6 License fee payment must be made within 14 daysfrom the date notification via email is sent to thecompany and in the form of bank draft under the name of PETRONAS. Cash, money order orpersonal cheque is not acceptable.

9.7 After license fee payment has been made, License virtual certificate and its Attachments areaccessable via the SRM SUS system.

10 OPPORTUNITY TO PARTICIPATE IN TENDERS

10.1 Only Company that has valid license / registration is eligible to participate in PETRONAS and itsProduction Sharing Contractors (PSC) tenders as the Companys name is listed in thePETRONAS List of Licensed / Registered Companies (LLRC).

10.2 Although the Company is licensed / registered with PETRONAS, it does not guarantee for theCompany to be invited / called to participate in tender. Company is encouraged to promote /introduce their products and services to PETRONAS subsidiaries and its Production SharingContractors.

10.3 If a licensed/registered company is invited to participate in a tender, the Company is required toparticipate actively. Failure to either respond or decline without valid reason for more than 3 timesrepeatedly in a particular SWEC code may result in the Company not being invited for futuretenders for that perticular scope or may have impact on the Companys registration withPETRONAS.

Paid-up capital Annual license feeRM 100,000.00 - RM 1,000,000.00 RM 250.00

RM 1,000,001.00 - RM 5,000,000.00 RM 500.00

> RM 5,000,000.00

RM 1,000.00


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10.4 Certain companies are not listed in the PETRONASs LLRC although they have a valid License orRegistration due to failure to comply to the special conditions of License or Registrationimposed on them as stated in the Attachments to the License or Registration virtual certificates.

10.5 Company will also not be listed in the PETRONAS LLRC/eLLRC if its License / Registration hasexpired and has not been renewed.

11 ENQUIRIES AND CONSULTATION SERVICE AND ITS OPERATING HOURS

11.1 Company may obtain consultation service and make further enquiries with regards to PETRONASlicensing and registration, through the following:

11.1.1 Licensing and Registration Consultation Counter

Level 9, Tower 1,PETRONAS Twin TowerKuala Lumpur City Centre (KLCC),50088 Kuala Lumpur

Service Counter Operating Hours

Day Time (Morning) Time (Afternoon)

Monday Thursday 8:30 am 12:00 pm 2:30pm 4:00 pm

Friday 8:30 am 11:30 am 3:00pm 4:30 pm

Table 5: Licensing / Registration Consultation Counter Operating hours

11.1.2 Licensing and Registration Call Centre

Call Centre Operating Hours

Day Time (Morning) Time (Afternoon)

Monday Thursday 8:30 am 12:45 pm 2:15 pm 5:00 pm

Friday 8:30 am 12:15 pm 2:45 pm 5:00 pm

Table 6: Licensing and Registration Call Centre Operating Hours

Telephone No. : 03-23313040 (Licensing and Registration Call Centre)Fax No. : 03-23312757E-mail : [email protected]

12 REMINDER

12.1 Applicant is required to adhere to the condition and requirements of PETRONASlicense/registration as stipulated in this General Guidelines, at all times.

12.2 Application will be rejected if application form is incomplete and did not include the requiredsupporting documents or company has not complied to the general requirements for application ofPETRONAS license/registration that have been set. As such, applicant is advised to understandthis General Guideline thoroughly before submitting application through the SRM ROS / SUSsystem.

12.3 During the application process, Licensing and Registration Section Executive may contact theapplicant in the event of abstruse. Applicant is required to give their best cooperation.


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12.4 Application by company which is owned by shareholder(s) or having director(s) who is/are ashareholder or director of another company which is licensed or registered with PETRONAS willnot be given consideration if the scope(s) applied is/are the same. This is to avoid any conflict ofinterest that may arise.

12.5 For re-application of scope(s) which was disapproved by PETRONAS during the new or renewalapplication of License / Registration, applicant must apply for the Extension of Scope applicationand comply to the requirements that have been set. Please refer to Item 6.3 Application forExtension of Scope for License / Registration.

12.6 Successful applicant is requested to observe the general terms and conditions of License /Registration and the special conditions (if any) as stipulated in the License / Registrationappendix.

12.7 Company is required to update information relating to changes in shareholders equity, Board ofDirectors and company management within fourteen (14) days from the date of change. Failure todo so may result in suspension of the PETRONAS License / Registration.

12.8 Company is required to give their co-operation to PETRONAS representative(s) during the auditvisit to companys business premise and to allow them to check / copy documents required as wellas interviewing the companys employees.


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Appendix A

24APR2012 New Checklist ver3.1 - ENGL1

DOCUMENT CHECKLIST FOR NEW / UPGRADINGREGISTRATION TO LICENSE APPLICATION

No. Document Explanation and reminder ForApplicants

Use

1. Copy of Form 9(Certificate of

Incorporation ofCompany)andMemorandum and Articlesof Association(MAA)

a.

b.

Document indicating that the company was incorporated in Malaysia.

Document indicating the purpose of the companys incorporation, types of businesscarried out, authorised share capital, Board of Directors, shareholders and companysecretary at the time of incorporation of the company.

2. Copy of latest Form ofAnnual Return of aCompany Having a ShareCapital

a. Document indicating thelatestshareholding and Board of Directors as stated in theapplication.

b. If Company was incorporated less than 18 months from the date oflicense/registration application, this document is not required to be submitted.

c. If the Companys share is owned by other companies (Sdn Bhd or Bhd Company) atthe Shareholder Level or at the Sub-Shareholder Level, Company has to attach thelatestForm of Annual Return of a Company Having a Share Capital for those

companies.

d. Please refer to Appendix F (a) - Example of Shareholding Structure andAppendix F (b) - List of Documents to be Enclosed for Shareholding Structurefor further information.

3. Copy of latest Form 24(Return of Allotment ofShares)

a. Document indicating additional shareholding as stated in the application.

b. Applicant has to submit all Form 24 which have been issued after the date of thelatestForm of Annual Return of a Company Having a Share Capital.

c. If the Companys share is owned by other companies (Sdn Bhd Company) at theShareholder Level or at the Sub-Shareholder Level, the Company has to attach thelatestForm 24 for those companies.

d. If Company is a Berhad Company, these documents are not required to besubmitted.

e. Please refer to Appendix F (b) - List of Documents to be Enclosed forShareholding Structure for further information.

4. Copy of latest Form 32A(Form of Transfer ofSecurities) (if any)

a. Document indicating transfer of share to new shareholders as stated in theapplication.

b. Applicant has to submit all Form 32A (if any) which have been issued after the date ofthe latestForm of Annual Return of a Company Having a Share Capital.

c. If the Companys share is owned by other companies (Sdn Bhd Company) at theShareholder Level or at the Sub-Shareholder Level, Company has to attach thelatestForm 32A for those companies.




18/50

Appendix A


5. Copy of latest Form 49(Return Giving ParticularsIn Register of Directors,Managers and Secretariesand Changes ofParticulars)

a. Document indicating the latestmember of Board of Directors as stated in theapplication.

b. Applicant has to submit the latest Form 49.

c. If the Companys share is owned by other companies (Sdn Bhd or Bhd Company) atthe Shareholder Level or at the Sub-Shareholder Level, Company has to attach thelatestForm 49 for those companies.

d. Please refer to Appendix F (b) - List of Documents to be Enclosed forShareholding Structure for further information.

6. List of Equity Breakdownand Board of Directors forBerhad Company

a. Document indicating the latest list of shareholding and Board of Directors for BerhadCompany.

b. If Company is not a Berhad Company, this document is not required to be submitted.

c. If Company is a Sdn Bhd Company and its share is wholly/partly-owned by Bhdcompany at the Shareholder Level or at the Sub-Shareholder Level, Company hasto attach the list of equity breakdown and Board of Directors for those companies.Applicant has to complete Appendix G List of Equity Breakdown and Board ofDirectors for Berhad Company.


7. Latest Audited AnnualFinancial Report

a. Annual financial report must be audited, signed by the Commissioner of Oath andmust not exceed 18 months from the companys financial year-end date.

b. If Company was incorporated less than 18 months from the date of thelicense/registration application, annual financial report is not required to be submitted.

c. The shareholders fund must be positive.If the shareholders fund is negative, theapplication will not be accepted.

d. If the Company is not a Sdn Bhd or Berhad, applicant has to submit its FinancialStatement not exceeding 18 months from the companys financial year-end date.

8. Companys organizationchart

a. The chart must indicate position, name, salary/allowance, EPF contribution, race andstatus for the management employees, technical employees and other key employeesof the Company.

b. Please refer to Appendix H - Organisation Chart Including Management andTechnical Employeesfor further information.

9. Personal information ofemployees

a. Document must indicate the personal information, academic qualification andexperience for the management employees, technical employees relating to thescope(s) applied and other key employees.

b. Please refer to Appendix I - Personal Information of Management and TechnicalEmployees for further information.

10. Document to confirmCompanys permanentemployees

a. For employee who contributes to the Employees Provident Fund (EPF), Companymust submit copy of the EPF statement (Form A) issued by EPF for the latest 3months together with the payment receipt or bank slip (if payment is made throughthe bank).

b. For members of the Board of Directors or employee who does not contribute to EPF,Company must submit copy of salary payment vouchers/slips for the latest 3 months.


19/50

Appendix A


c. For employee who has just joined, the Company is required to submit the offer letterof employee position and confirmation of acceptance by the employee.

11. Appointment letter andcopy of agreement asexclusive agent

a. These documents are not required to be submitted if Company does not operate asan agent.

b. Please refer to Appendix J - Guideline for Agency Appointment Letter andExclusive Agency Agreement for further information.

12. Copy of certificates fromother Ministries /Departments /Government Agencies

a. Applicant has to submit copy of certificates required as stated in SWEC, MTR and inAppendix E - Modes of Operation and List of Documents to be Enclosed.

b. The certificates must still be valid and has not expired.

Example:

i. Pusat Khidmat Kontraktor (PKK)

ii. Construction Industry Development Board (CIDB)

iii. Board of Engineers Malaysia (BEM) / The Institute of Engineers, Malaysia(IEM)

iv. Board of Architects Malaysia

v. The Energy Commission

vi. Department of Occupational Safety and Health Malaysia (for Certificate ofRegistration for Scaffolder or others) / National Institute of OccupationalSafety & Health

vii. Manufacturing license from Malaysian Industrial Development Authority(MIDA) / Local council

viii. Commercial Vehicle Licensing Board (CVLB) (for Carrier License A, PublicServices Vehicle or others) from Ministry of Entrepreneur and Co-operativeDevelopment.

ix. License for Tourism Vehicles Licensing Act from Ministry of Culture, Arts andTourism Malaysia (KKKP)

x. Forwarding Agent License from Royal Malaysian Customs Department

xi. Board of Quantity Surveyors

xii. The Board of Land Surveyors

xiiii. Instituteof Materials Malaysia(IMM)

xiv. Department of Enviroment (DOE)

xv. Atomic Energy Licensing Board (AELB)

xvi. Ministry of Domestic Trade and Consumer Affairs

xvii. Fire and Rescue Department

xviii Certificate of Competency (Master Mariner)


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Appendix A


xix Registry of Vessel

xx. Certificate from Port Authority

xxi. Other documents (please state):

_________________________________________________________

13. List of equipments (formodus operandi Self-Operated, Manufacturer,and others)

a. The equipments listed must relate to each scope applied.

b. Please refer to Appendix K -Information on Factory / Workshop and List ofEquipmentsfor further information.

14. Health, Safety andEnvironment (HSE)Management System

a. Please refer to Appendix L -Guideline for Health, Safety and Environment (HSE)Management System for further information.

15. Copy of processing feepayment slip

a.

b.

Company has to submit copy of slip for the processing fee payment that has beenmade.

Please refer to subject 7 Processing Fee Payment for further information.


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Appendix B

24APR2012 Renewal Checklist ver3.1 - ENGL5

DOCUMENT CHECKLIST FOR RENEWAL APPLICATION

No. Document Explanation and Reminder ForApplicants

Use

1. Copy of latest Form ofAnnual Return of aCompany Having a Share

Capital

a. Document indicating thelatestshareholding and Board of Directors as stated in theapplication.

b. If Company was incorporated less than 18 months from the date oflicense/registration application, this document is not required to be submitted.

c. If the Companys share is owned by other companies (Sdn Bhd or Bhd Company) atthe Shareholder Level or at the Sub-Shareholder Level, Company has to attach thelatestForm of Annual Return of a Company Having a Share Capital for thosecompanies.

d. Please refer to Appendix F (a) - Example of Shareholding Structure andAppendix F (b) - List of Documents to be Enclosed for Shareholding Structurefor further information.

2. Copy of latest Form 24

(Return of Allotment ofShares)

a. Document indicating additional shareholding as stated in the application.

b. Applicant has to submit all Form 24 which have been issued after the date of thelatestForm of Annual Return of a Company Having a Share Capital.

c. If the Companys share is owned by other companies (Sdn Bhd Company) at theShareholder Level or at the Sub-Shareholder Level, the Company has to attach thelatestForm 24 for those companies.


e. Please refer to Appendix F (b) - List of Documents to be Enclosed for

Shareholding Structure for further information.

3. Copy of latest Form 32A(Form of Transfer ofSecurities) (if any)

a. Document indicating transfer of share to new shareholders as stated in theapplication.

b. Applicant has to submit all Form 32A (if any) which have been issued after the date ofthe latestForm of Annual Return of a Company Having a Share Capital.

c. If the Companys share is owned by other companies (Sdn Bhd Company) at theShareholder Level or at the Sub-Shareholder Level, Company has to attach thelatestForm 32A for those companies.



4. Copy of latest Form 49(Return Giving ParticularsIn Register of Directors,Managers and Secretariesand Changes of

a. Document indicating the latestmember of Board of Directors as stated in theapplication.

b. Applicant has to submit the latest Form 49.


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Appendix B


Particulars) c. If the Companys share is owned by other companies (Sdn Bhd or Bhd Company) atthe Shareholder Level or at the Sub-Shareholder Level, Company has to attach thelatestForm 49 for those companies.


5. List of Equity Breakdownand Board of Directors forBerhad Company

a. Document indicating the latest list of shareholding and Board of Directors for BerhadCompany.

b. If Company is not a Berhad Company, this document is not required to be submitted.

c. If Company is a Sdn Bhd Company and its share is wholly/partly-owned by Bhdcompany at the Shareholder Level or at the Sub-Shareholder Level, Company hasto attach the list of equity breakdown and Board of Directors for those companies.Applicant has to complete Appendix G List of Equity Breakdown and Board ofDirectors for Berhad Company.


6. Latest Audited AnnualFinancial Report

a. Annual financial report must be audited, signed by the Commissioner of Oath andmust not exceed 18 months from the companys financial year-end date.

b. If Company was incorporated less than 18 months from the date of thelicense/registration application, annual financial report is not required to be submitted.

c. The shareholders fund must be positive.If the shareholders fund is negative, theapplication will not be accepted.

d. If the Company is not a Sdn Bhd or Berhad, applicant has to submit its FinancialStatement not exceeding 18 months from the companys financial year-end date.

7. Companys organizationchart

a. The chart must indicate position, name, salary/allowance, EPF contribution, race andstatus for the management employees, technical employees and other key employeesof the Company.

b. Please refer to Appendix H - Organisation Chart Including Management andTechnical Employeesfor further information.





a. For employee who contributes to the Employees Provident Fund (EPF), Companymust submit copy of the EPF statement (Form A) issued by EPF for the latest 1month together with the payment receipt or bank slip (if payment is made through thebank).

b. For members of the Board of Directors or employee who does not contribute to EPF,Company must submit copy of salary payment vouchers/slips for the latest 1 month.



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Appendix B





11. Copy of certificates fromother Ministries /

Departments /Government Agencies

a. Applicant has to submit copy of certificates required as stated in SWEC, MTR and inAppendix E - Modes of Operation and List of Documents to be Enclosed.


Example:






vi. Department of Occupational Safety and Health Malaysia (for Certificate ofRegistration for Scaffolder or others) / National Institute of OccupationalSafety & Health







xiii. Instituteof Materials Malaysia(IMM)






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Appendix B


xviii. Certificate of Competency (Master Mariner)

xix. Registry of Vessel



_____________________________________________________________

12. List of equipments (formodus operandi Self-Operated, Manufacturer,and others)




a. Please refer to Appendix L -Guideline for Health, Safety and Environment (HSE)Management System for further information.

14. Copy of processing fee

payment slip

a.

b.

Company has to submit copy of slip for the processing fee payment that has been

made.



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Appendix C

24APR2012 Extension of Scope Checklist ver3.1 - ENGL9

DOCUMENT CHECKLIST FOR EXTENSION OF SCOPE APPLICATION

No. Document Explanation and reminder ForApplicants

Use





a. For employee who contributes to the Employees Provident Fund (EPF), Companymust submit copy of the EPF statement (Form A) issued by EPF for the latest 1month together with the payment receipt or bank slip (if payment is made throughthe bank).

b. For members of the Board of Directors or employee who does not contribute to EPF,Company must submit copy of salary payment vouchers/slips for the latest 1 month.





4. Copy of certificatesfrom other Ministries /Departments /Government Agencies

a. Applicant has to submit copy of certificates required as stated in SWEC, MTR andin Appendix E - Modes of Operation and List of Documents to be Enclosed.


Example:






vi. Department of Occupational Safety and Health Malaysia (for Certificate ofRegistration for Scaffolder or others) / National Institute of Occupational

Safety & Health




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Appendix C

24APR2012 Extension of Scope Checklist ver3.1 - ENGL10





xiii. Instituteof Materials Malaysia(IMM)





xviii. Certificate of Competency (Master Mariner)

xix. Registry of Vessel



_____________________________________________________________

5. List of equipments (formodus operandi Self-Operated,Manufacturer, andothers)




a. Please refer to Appendix L -Guideline for Health, Safety and Environment(HSE) Management System for further information.

7. Copy of processing feepayment slip

a.

b.




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Appendix D

24APR2012 Change of Principal Checklist ver3.1 - ENGL11

DOCUMENT CHECKLIST FOR CHANGE OF PRINCIPAL APPLICATION

No. Document Explanation and Reminder ForApplicants

Use

1. Companys OfficialApplication Letter

a. Official application letter from Company inidicating the relevant scope and affectedPrincipals.

b. Official application letter must be submitted using the Company Letterhead.

2. Appointment letter andcopy of agreement asan exclusive agent

a. Please refer to Appendix J - Guideline for Agency Appointment Letter andExclusive Agency Agreement for furtherinformation and sample of exclusiveagency appointment letter.

3. Termination letter andacceptance oftermination as anexclusive agent fromprevious principal or to

the previous principal (ifapplicable)

a. Letter indicating intention by Principal or Company to terminate agreement as agentand acceptance to terminate the exclusive agency agreement.

4. Termination letter as anexclusive agent fromthe new principalproposed to previousagent (if applicable)

a. Letter from the proposed new principal to the previous agent indicating termination ofCompany as exclusive agent.

5. Letter on acceptance oftermination from theprevious agent to thenew principal proposed(if applicable)

a. Letter from the previous agent to the proposed new principal indicating acceptance oftermination as exclusive agent.

6. Copy of processingfee payment slip a.

b.




28/50

Appendix E

24APR2012 Modes of Operation Checklist ver3.1 - ENGL12

MODES OF OPERATION AND LIST OF DOCUMENTS TO BE ENCLOSED

Operation Code Types of Operation Important Attachments

SO Self-operated(for services)

a. List of equipment / machine / hardware / software / vehicle

b. Document relating to factory / fabrication yard / workshop / store

c. Other documents (please refer to relevant SWEC)

AG Agent(for products orservices)

a. Exclusive agency appointment letter from principal and exclusive agencyagreement with principal

b. Document relating to principals company profile

c. Other documents (please refer to relevant SWEC)

D Dealer(for products)

a. Other documents (please refer to relevant SWEC)

M Manufacturer(for products)

a. List of equipment / machine / hardware / software / vehicle


c. Manufacturing license from Malaysian Industrial Development Authority(MIDA) or Local council

d. Technical / commercial brochure for products

e. Health, Safety and Environment Management System (HSE)

f. Factory layout plan

g. Manufacturing process flow chart

h. ISO certification

i. Other documents (please refer to relevant SWEC)

O Operator

(vessel operator or rigoperator)

For vessel operator:

a. List of vessels

b. Exclusive agency appointment letter from principal and bare boat charteragreement

c. Certificate of Competent Mariner (Master Mariner) (please refer toSWEC)

d. Certificate of registration for Vessel

e. Vessel specification

f. Other documents (please refer to relevant SWEC)

For rig operator:

a. List of rigs

b. Exclusive agency appointment letter from principal and exclusive agencyagreement with principal

c. Rig specification

d. Other documents (please refer to relevant SWEC)


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Appendix E


OO Owner-operator(Vessel owner-operatoror rig owner-operator)

For vessel owner-operator:

a. List of vessels

b. Certificate of Competent Mariner (Master Mariner) (please refer toSWEC)

c. Certificate of registration for Vessel

d. Vessel specificatione. Copy of vessel construction agreement (if the vessel is under

construction)

f. Other documents (please refer to relevant SWEC)

For rig owner-operator:

a. List of rigs

b. Rig specification

c. Rig certification

d. Other documents (please refer to relevant SWEC)

AS Assembler a. List of equipment / machine / hardware / software / vehicle









CB Chemical Blender a. List of equipment / machine / hardware / software / vehicle









F Fabricator a. List of equipment / machine / hardware / software / vehicle



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Appendix E









P Packager a. List of equipment / machine / hardware / software / vehicle









SI System integrator a. List of equipment / machine / hardware / software / vehicle









Note :

For change in mode of operation, the documents stated above (based on the relevant mode of operation) must beattached with the official application letter using Company Letterhead indicating relevant scopes and mode ofoperations involved.


31/50

24APR2012 Shareholding Structure ver3.1 - ENG

EXAMPLE OF SHAREHOLDING STRUCTURE

The diagram of the shareholding structure shown below is just an example. Company may not necessarily have the sabelow.

Please refer to next page for further explanation for note 1, 2, 3, 4, 5 and 6

Company B(Sdn. Bhd.)

Shareholder Level

Sub-shareholder Level Company E(Sdn. Bhd.)

Individual D Company F

(Bhd.)

Applicant Company (Sdn. Bhd.)

Individual A

EXAMPLE 1:

Shareholder level

Applicant Company (Bhd.)

EXAMPLE 2:

IndividualCompany

Individual /

Company

Individual /

Company

Individual /

Company


32/50

Appendix F(b)

24APR2012 Shareholding Structure ver3.1 - ENGL16

LIST OF DOCUMENTS TO BE ENCLOSED FOR SHAREHOLDING STRUCTURE

Example 1

Note 1 If the applicant Company is a Sendirian Berhad Company, the applicant must submit:

1. Copy of the latest Form of Annual Return of a Company Having a Share Capital

a. If the Company was incorporated for less than 18 months, this document is not required to be

submitted.

2. Copy of Form 24 which has been issued after the date of the latest Form of Annual Return of aCompany Having a Share Capital

a. If the Company was incorporated for less than 18 months, applicant must submit copies of all Form24 issued since its incorporation.

3. Copy of Form 32A which has been issued after the date of the latest Form of Annual Return of aCompany Having a Share Capital

a. If the Company was incorporated for less than 18 months, applicant must submit copies of all Form32A issued since its incorporation.

4. Copy of the latest Form 49

Note 2 If there is a Sendirian Berhad Company at the Shareholder Level (for example Company B), applicant mustsubmit:

1. Copy of the latest Form of Annual Return of a Company Having a Share Capital for Company B

a. If Company B was incorporated for less than 18 months, this document is not required to besubmitted.


a. If the Company was incorporated for less than 18 months, applicant must submit copies of allForm 24 issued since its incorporation.


a. If the Company was incorporated for less than 18 months, applicant must submit copies of allForm 32A issued since its incorporation.


Note 3 If there is a Berhad Company at the Shareholder Level (for example Company C), applicant must submit:

1. Copy of the latest Form of Annual Return of a Company Having a Share Capital for Company C

a. If Company C was incorporated for less than 18 months, this document is not required to besubmitted

2. List of Equity Breakdown and Board of Directors for Berhad Company (Appendix G) for CompanyC.


Note 4 If there is a Sendirian Berhad Company at the Sub-shareholder Level (for example Company E), applicantmust submit:

1. Copy of the latest Form of Annual Return of a Company Having a Share Capital for Company E

a. If Company E was incorporated for less than 18 months, this document is not required to besubmitted


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Appendix F(b)



a. If the Company was incorporated for less than 18 months, applicant must submit copies of allForm 24 issued since its incorporation.


a. If the Company was incorporated for less than 18 months, applicant must submit copies of allForm 32A issued since its incorporation.


Note 5 If there is a Berhad Company at the Sub-shareholder Level (for example Company F), applicant must submit:

1. Copy of the latest Form of Annual Return of a Company Having a Share Capital for Company F

a. If Company F was incorporated for less than 18 months, this document is not required to besubmitted.

2. List of Equity Breakdown and Board of Directors for Berhad Companies (Appendix G) forCompany F


Example 2

Note 6 If applicant Company is a Berhad Company, applicant must submit:

1. Copy of the latest Form of Annual Return of a Company Having a Share Capital

a. If the Company was incorporated for less than 18 months, this document is not required to besubmitted.

2. List of Equity Breakdown and Board of Directors for Berhad Companies (Appendix G).



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Appendix F(c)


BUMIPUTERA EQUITY HOLDING FOR BERHAD COMPANY (for License / Registration RenewalApplication Only)

Shareholder Level

Sub-ShareholderLevel

Company(Sdn. Bhd.)

Individual Company(Bhd.)


EXAMPLE 1:

Applicant Company (Bhd.) *

EXAMPLE 2:

Individual Individual Company(Sdn. Bhd.)

Company(Berhad) *

*Note:Bumiputera equity holding in BerhadCompany must not be less than 35%.

*Note:Bumiputera equity holding in BerhadCompany must not be less than 35%.

Company(Sdn. Bhd.)

Individual Company(Sdn. Bhd.)

100%

Shareholder Level


35/50

Appendix F(c)


New Application 5% 5%

= 55%During RenewalApplication 35%

= 39%(BM Equity Holding decreased)


= 55%During RenewalApplication 35%

= 45%(BM Equity Holding does not change)

IndividualIndividual Company(Bhd.)


SCENARIO 1:Bumiputera (BM) Equity Holding

SCENARIO 2:

Equity Holding

during renewal

Original Holding45%

Scenario 2 :

Even though Bumiputera equity

holding during renewalapplication is less than 51%,

application is accepted based onthe calculation below that is totalcalculation is morethan 51%.

Calculation example : Based on

original holding that is 45% + 4%+ 4%

= 53%

Bumiputera (BM) Equity Holding

SCENARIO 3:

5% 5%


= 55%

During RenewalApplication 35%

= 43%(BM Equity Holding decreased)

Original Holding45%

4% 4%

Original Holding45%

2% 2%

Bumiputera (BM) Equity Holding Scenario 3 :

Bumiputera equity holding duringrenewal application is less than51% based on the calculation

below which is total calculation islessthan 51%. As such,application is rejected.



= 49%

Equity Holding

during renewal

Equity Holding

during renewal

Senario 1:

Even though Bumiputera equityholding during renewalapplication is less than 51%,

application is accepted based onthe calculation below that is totalcalculation is morethan 51%.



= 55%

Shareholder Level


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24APR2012 Equity Breakdown ver3.1 - ENG

LIST OF EQUITY BREAKDOWN AND BOARD OF DIRECTORS FOR BERHAD COMPANY

Total equity of ABC Berhad (12345-A)

Status Total number of share Value per share Total value of share

(RM) (RM)

Bumiputera

Non-Bumiputera

Foreign

Total

List of Top 20 Shareholders for ABC Berhad (12345-A)

No. Name of Individualor

Name of Company

Individuals IC/passport no.or

Companys ROC no.

Total number ofshare

Value per share Total value ofshare

Percentag

(RM) (RM) (%)

1

2

3

4

5

6

7

8

9

10

11

12


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24APR2012 Equity Breakdown ver3.1 - ENG

13

14

15

16

17

18

19

20

Total

1BM (Bumiputera) / NB (Non-Bumiputera) / FG (Foreign)

Certified by Company Director/Company Secretary:

Date:


38/50

24APR2012 Organisation Chart ver3.1 - ENG

ORGANISATION CHART INCLUDING MANAGEMENT AND TECHNICAL EMPLOYEES

Organisation chart must follow the format shown below (position, name, salary/allowance, EPF contribution, race and status muscompanys organisation structure normally varies from one company to another.

1BM (Bumiputera) / NB (Non-Bumiputera) / FG (Foreign)

Name :

Salary / Allowance :

EPF Contribution :

Race :

Status (1BM/NB/FG)

Name :


EPF Contribution :

Race :

Status (1BM/NB/FG)

Chairman /Executive Chairman /

President

Chief Executive Officer /Managing Director /General Manager

Manager

Name :

Salary / Allowance :EPF Contribution :

Race :

Status (1BM/NB/FG):

Executive

Name :


EPF Contribution :

Race :

Status (1BM/NB/FG) :

Na

Sa

E

R

St

Manager

Name :

Salary / Allowance :EPF Contribution :

Race :Status (

1BM/NB/FG) :

Executive

Name :


EPF Contribution :

Race :

Status (1BM/NB/FG):

EXAMPLE:


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24APR2012 Personal Information ver3.1 - ENG

PERSONAL INFORMATION OF MANAGEMENT AND TECHNICAL EMPLOYE

Please include personal information for each management and technical employee using the sample form below. Applicant may make coptechnical employee.

Personal details

Name

IC/passport no.

EPF membership no. EPF contribution

Qualification

Current position and main job scope

Current position

Main job scopes

Working experience with previous company

Company

Position

Main job scopes

Year and duration ofemployment


40/50

AppendixJ

24APR2012 Agency Appointment and Agreement ver3.1 - ENGL24

GUIDELINE FOR AGENCY APPOINTMENT LETTER AND EXCLUSIVE AGENCYAGREEMENT

Guideline for Agency Appointment Letter

No. Key Items Explanation

1. Relevant parties a. The appointment letter must be between a principal and a local agent.

2. Date of appointmentletter

a. The appointment letter must be dated.

3. Address a. The appointment letter must be from principal and using the principalsletterhead.

b. The appointment letter must be addressed directly to the local companyapplying for license with PETRONAS. Please state the name of personresponsible in the appointed local company or agent. The phrase Towhom it may concern is not accepted.

c. The appointment letter must be from the principals head office.Appointment from regional office is not accepted. If the principal has

appointed the regional office to appoint the agent, please submit therelated document and acceptance letter from the regional office to acceptthat responsibility.

4. Duration of appointment a. Validity period and expiry date of appointment must be stated clearly.Minimum duration of appointment as an agent is 2 years and maximum is5 years. If principal wishes to extend the duration of appointment to morethan 5 years, principal has to renew the appointment letter.

5. Exclusive appointmentstatus

a. The status of agency appointment must be exclusive for the whole ofMalaysia or for Malaysias oil and gas industry.

6. Service / product

supplied to agent

a. Service / product supplied must be stated clearly.

7. Territory covered in theappointment

a. Appointment must at least cover the Malaysias oil and gas industry.Appointment based on regional (for example East Malaysia or WestMalaysia) is not accepted.

b. Appointment on project basis only is not accepted.

8. Name and position ofsignatories

a. For agency appointment letter, full name and designation of the signatoryfrom principal must be stated clearly.


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AppendixJ


Example of Agency Appointment Letter

XY GmbH & Co.(Manufacturer of Protection Equipment)Full AddressPostcode, Country.

Tel: +49 (0) XXXX / XXXX-X Fax: +49 (0) XXXX / XXXX-XXE-mail Address: [email protected]: www.xx.de

Date of Letter

Name of AgentFull AddressPostcode, Country.Attention: Full Name

Designation

Dear Sir,

RE: EXCLUSIVE APPOINTMENT LETTER

We, (name of principal) hereby confirm that your company, (name of agent) has been appointedas our EXCLUSIVE AGENTspecifically in oil and gas market in the territory of Malaysia for ourproduct as follows:

NO. PRODUCT1. Circuit Breaker2. Fuse3. Protection Relay

This appointment shall be effective from the date .. for a period of . and must berenewed in writing before expiration.

Thank you.

Yours faithfully,

XY GmbH & Co.Full NameDesignation

Note :

Appointment letter must be renewed before its expiry date.

SAMPLE


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AppendixJ


Guideline for Agency Agreement

No. Key Items Explanation

1. Relevant parties a. The agency agreement must be between a principal and a local agent.

2. Date of agency agreement a. The agency agreement must be dated.

3. Duration of agencyagreement

a. Validity period and expiry date of agreement must be stated clearly.The minimum duration of agreement is 2 years. If the duration of theagreement is not stated, the validity period of the appointment letter willbe used.

4. Exclusive appointmentstatus

a. The status of agency appointment must be exclusive for the whole ofMalaysia or for Malaysias oil and gas industry.

b. During the period of appointment, principal is not allowed to give rightsto other individual or companies to represent or marketproducts/services in the territory covered in the appointment.

5. Territory covered in theappointment

a. Appointment must at least cover the Malaysias oil and gas industry.Appointment based on regional (for example East Malaysia or WestMalaysia) is not accepted.

b. Appointment on project basis only is not accepted.

6. Name and position ofsignatories

a. For agency agreement, the full name and designation of signing partiesfrom principal and agent must be stated clearly.


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24APR2012 List of Equipments ver3.1 - ENG

INFORMATION ON FACTORY / WORKSHOP AND LIST OF EQUIPMENTS

Factory / fabrication yard / workshop / store

Address

Area Ownership (please tick ) Self-o

Name of Owner (if rented)

Address of Owner (if rented)

Manufacturing license from Malaysian Industrial Development Authority (MIDA) / Local council

License number License duration

Please include copy of certificatefor the above manufacturing license.


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24APR2012 List of Equipments ver3.1 - ENG

List of Equipments

No. Equipment / machine / hardware / software / vehicle Quantity /Size / Area

Ownership(self-owned / rented)

O


45/50

AppendixL

24APR2012 HSE List ver3.1 - ENGL29

GUIDELINE FOR HEALTH, SAFETY AND ENVIRONMENT (HSE) MANAGEMENT SYSTEM

Company applying for scope of service/product (Manufacturer, Fabricator, Assembler, Packager and ChemicalBlender)must submit the documents as stated below:

TotalCompanyspermanent

employees

HSE management documents to be submitted

1-39 a. Company HSE Policy Statement (The policy statement must be complete with signature anddate. Policy statement which exceeds 5 years from the date of license/registration application isnot valid).

b. Companys HSE objectives and annual target.

c. Companys organisation chart indicating the employee responsible towards the CompanysHSE (HSE Focal Person).

d. Companys HSE achievement reportindicating accidents, frequency of loss time injury andfrequency of cases recorded.

e. The latest Minutes of Meeting of the HSE Management.

40-99 a. Company HSE Policy Statement (The policy statement must be complete with signature and

date. Policy statement which exceeds 5 years from the date of license/registration application isnot valid).


c. Companys organisation chart indicating division/department/HSE unit.

d. Organisation chart for HSE Committee Members (please refer to the format in the nextpage).

e. Companys HSE achievement reportindicating accidents, frequency of loss time injury andfrequency of cases recorded.

f. The latest Minutes of Meeting of the HSE Management.

100 a. Company HSE Policy Statement (The policy statement must be complete with signature anddate. Policy statement which exceeds 5 years from the date of license/registration application is

not valid).


c. Companys organisation chart indicating division/department/HSE unit.

d. Organisation chart for HSE Committee Members (please refer to the format in the nextpage).

e. Copy of qualification certificate as Safety Officer (Competent Safety/HSE Officer) issued byJKKP (DOSH Certification).

f. Companys HSE achievement reportindicating accidents, frequency of loss time injury andfrequency of cases recorded.

g. The latest Minutes of Meeting of the HSE Management.


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AppendixL

24APR2012 HSE List ver3.1 - ENGL30

The following diagram is an example of format forHSE Committee Members organisation chart for companies having40 or more permanent employees:

1Please include copy of qualification certificate as Safety Officer (Competent Safety/HSE Officer) from JKKP (DOSH

Certification) for Company having 100 or more permanent employees.

Please be informed that Health, Safety and Environment (HSE) Management System is only applicable for relevantscopes as stated in SWEC.

Name :

Position :HSE Committee Chairman

(Employers Representative)

Committee Member(Employees

Representative)

Committee Member(Employees

Representative)

Name :

Position :

Name :

Position :

HSE Secretary

(HSE Manager/Safety Officer registeredwith JKKP1)

Name :

Position :


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Appendix M

24APR2012 Update Company Profile ver3.1 - ENGL31

DOCUMENT CHECKLIST FOR UPDATING COMPANYS PROFILE

No. Updating Profile Explanation and reminder ForApplicants

Use

1. Change in Companys name a. Official application letter from Company stating the change inthe Companys name.

b. Copy of the latestForm 13 (Perakuan Pemerbadanan AtasPertukaran Nama Syarikat) indicating the change in theCompanys name as declared.

2. Increase in Companys shares a. Official application letter from Company stating the increase inthe Companys shareholding.

b. Copy of the latestForm 24 (Return of Allotment of Shares)indicating the increase of Companys shareholding asdeclared.

3. Increase in the Companys sub-shareholding

a. Official application letter from Company stating the increase inthe Companys sub-shareholding.

b. Copy of the latestForm 24 (Return of Allotment of Shares)indicating the increase of Companys sub-shareholding as

declared.

4. Companys share transfer a. Official application letter from Company stating the transfer ofCompanys share to new shareholder(s).

b. Copy of the latestForm 32A (Form of Transfer of Securities)indicating the transfer of shares to the new shareholder(s) asdeclared.

5. Companys sub-share transfer a. Official application letter from Company stating the transfer ofCompanys sub-share to new sub-shareholder(s).

b. Copy of the latestForm 32A (Form of Transfer of Securities)indicating the transfer of sub-shares to the new sub-shareholder(s) as declared.

6. Change in structure of CompanysBoard of Directors

a. Official application letter from Company stating the change inthe members of the Companys Board of Directors.

b. Copy of thelatestForm 49 (Return Giving Particulars InRegister of Directors, Managers and Secretaries and Changesof Particulars) indicating the latest member of Board ofDirectors as declared.

7. Change in Companys managementemployees

a. Official application letter from Company stating the change inthe Companys management employees.

b. Copy of the latest Companys organisation chart. Please referto Appendix H - Organisation Chart Including Managementand Technical Employees for further information.

c. Copy of document indicating the personal information,academic qualification and experience for the managementemployees. Please refer to Appendix I - PersonalInformation of Management and Technical Employee forfurther information.


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Appendix M

24APR2012 Update Company Profile ver3.1 - ENG L32

d. Copy of document confirming Companys permanentemployees.

a. For employees contributing to Employees Provident Fund(EPF), Company must submit copy of the latest 1 monthEPF statement (Form A) issued by EPF together withpayment receipt or bank slip (if payment is made throughbank)

b. For member of Board of Directors or employee who doesnot contribute to EPF, Company must submit copy of thelatest 1 monthsalary payment slip / voucher.

c. For newly-joined employees, Company must submit theoffer letter for the employees position and confirmation ofacceptance of the position from the employee.

8. Change in the Companys FinancialYear-End

a. Official application letter from Company stating the change inthe Companys financial year-end.

b. Copy of Board of Directors Resolution for Change in theCompanys Financial Year-End.

9. Latest Audited Annual Financial

Report

a. Official application letter from Company stating the submission

of Audited Annual Financial Report in fulfilling the specialcondition of License / Registration.

b. Copy of the annual Financial Report must be audited, signedby the Commissioner of Oath and shareholders fund must bepositive. If the shareholders fund is negative, application willnot be accepted.

10. Appeal to extend the date ofsubmission of the Audited AnnualFinancial Report

a. Official application letter from Company stating the appeal toextend the date of submission of Audited Annual FinancialReport in fulfilling the special condition of License /Registration.

b. Copy of unaudited Financial Report or Management Report.

c. Official application letter from Company from the Audit Firmconfirming that the Companys Financial Report is still inprocess of audit and expected completion date.

11. Copy of certificate from otherMinistries / Department / GovernmentAgencies

a. Official application letter from Company stating the submissionof copy of certificate(s) from other relevant Ministries /Department / Government Agencies in fulfilling the specialcondition of License / Registration.

b. Copy of certificate(s) from other relevant Ministries /Department / Government Agencies.

12. Copy of appointment letter andagency agreement as exclusive agent

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