Personnel Administration Configuration
description
Transcript of Personnel Administration Configuration
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Topic 7: Structures of Human Resources (SAP HR)
Structures in Human Resources (SAP HR):
1.Enterprise Structure
2. Personnel Structure
3. Organization Structure
Enterprise Structure
1. Company code
2. Personnel area and Personnel subarea
Personnel Structure
1. Employee group & Employee subgroup
2. payroll accounting area (Payroll Area)
Organization Structure
1. Organizational units
2. Jobs
3. Positions
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Topic 8 : Company Code (And 6000 Real-time screen shots)
Company - A company is a legal entity or a organization which is to carry
out a business and under a company you have lot of sub companies.
For Example:
Tata is a company
TCS,Tata Power,Tata Steel, is a company code under a company TATA
Under Company code you have business area associated with it where the
business areas may be scattered in different parts of the world where you
can have reporting done for different business area or you can also call it
as Profit Centre.
Company Code - A company is the Group of company and company code
is the all the companies for which u want separate books of accounts.
Difference between Company and Company Code
Company is the smallest organizational unit for which individual financial
statement can be drawn according to the relevant commercial law.
Company code is the smallest organizational unit for which complete, self-
contained set of accounts can be drawn up for external reporting
purposes.
Along with that technical difference is.,
COMPANY consists of 6 digit alphanumeric key &
COMPANY CODE consists of 4 digit alphanumeric key.
For configuring SAP, generally 4 steps are required
1) Create company name and address
2) Creation of company code
3) Currency and country setting
4) Assign company code to company
This is the place where you type Transaction code (T-CODE)
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T-Code is the code takes you into other screen.
Example if your want to updates any table (Data) so you need to enter
SM30, it will takes you to the SM30 screen where you need to enter
TABLE CODE (Each table have one unique code, you can update/delete
the data using the table code/name in SM30.
That SM30 you should enter this place.
SAP HR Consultants will do configuration in SPRO - Back-End configuration
setup T-code.
SPRO T-code will redirect you to Back-End Setup screen where you can
access to SAP Modules, like Payroll, Time Management, Personal
Administrations, PD, benefit....
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Type: SPRO
After this new screen will display
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This is the place where Configuration will takes place - Back end
operations...
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his is the place where SAP HR Structures will configure.
1. Company Code
2. Personnel Area
3. Personnel Sub Area
4. Employee Group
5. Employee Subgroup
Definition: Create the structures
Assignment: After creating structures you need to integrate with which
other.
Ex. Groups to Sub-groups
Ex. Personal Areas to Company Code
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Here in Definition we can config the following Modules structures.
Financial Accounting, Controlling, Human Resource....
Before we start configuring HR Structures will must need company code.
Creating Company code is FICO module responsibility.
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Financial Accounting contains:
o Create, we need to click this ****on. This applies all the SAP.
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Once you click you will redirect one TABLE where you will see existing
entries.
Ex. 1000 with Company Name
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If you want to create any new entries: Press New Entries
Enter Company Name with Address.
Example:
S No Company Company Text
1 ZCRP CRESCENT PHARMA
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You also enter
Language Key, where you enter language like EN for English.
Currency, like USD for USA $, IN for India Rupees.
Once you done with your entries, Press: SAVE Icon
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Once you press SAVE icon system will ask a Transport Request (TR)
Transport Request will have all the data which ever you save.
This will use to TRANSFER from one server to another server.
Ex. If your saved one table entry like Company Code In Development
Server and after that you can move the TR to Quality server.
Transport Request (TR) contains the TABLE INFORMATION.
This is the existing Request number with Name of the
Transport Request Name.
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Now we will see how to create New Transport Request.
Press: CREATE REQUEST
This is the Screen will display.
Fill the Transport Request Short description and SAVE.
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SAVE AND SEE YOUR NEW REQUEST.
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TABLE you updated is V_T800 and followed by your request number and
text. Just say Yes (in the GREEN icon)
As you seen Company Name creation, now will see the company code creation.
And the difference between the Company Name and Company Code
also we learned.
Company Name will need to assign to Company Code and in HR module we only use Company code.
And Company code is most important because it contains important
tables so always good if you copy from SAP country standard code.
SAP Country Standards: SAP giving standards based on country like for Company Code "0001" SAP A.G with currency.
Click : Edit, Copy, Delete, Check Company Code
To copy one company Code to other.
It will show one window, which contains two more lines (Basically called 2
tables)
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1. Copy, Delete, Check company code
2. Edit company code data
ompany Code can be create in 2 ways
1. Coping from one code to other (Copy, Delete, Check company code)
2. Creating new company code, using Ne entries (Edit company code
data)
Press first ****on.
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It will take you to new screen, that press COPY icon
Once you done by pressing COPY icon, system will start copying all
tables...
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Now System will ask from which Company code you use as base -
FROM COMPANY CODE
YOU CAN USE THE SAP STANDARD ONE (0001 SAP A.G) or if you
already created one Company code for the same client and now you
wanted to add one more, so use that company code as base to creating new company code.
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NOW ENTER YOUR NEW COMPANY CODE IN "TO"
Example
S No Company Code Company Text
1 HACL Hyderabad Agrichemicals Ltd
And say OK/CONTINUE
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Note: This mean we are creating new company code (ZCRP)
using SAP Standard (0001)
Now the System will copy all the existing entries of Company code
0001 to new company code ZCRP
Example
G/L Accounts
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NOW YOU CAN SAVE IN THE SAME TRANSPORT REQUEST.
Or you can save in new request (Press: Create Request) but if you are doing full project from start to end so always use
one request.
And Here the Results
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Now we will see the second method of creating Company code.
THIS IS NOTHING BUT DIRECT TABLE ENTRY USING NEW
ENTRIES ICON.
Press: New Entries to create Company Code
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*** If your using first method, by copying the company code from other
code, here you need to edit and modify you test.
Enter and SAVE
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In the previous steps we created Company Name & Company Code
Now we need to assign both Company Name to Company Code
Example
Company Name : TATA Company codes: 1001 (TCS), 1002 (VSNL), 1003 (TATA PROJECTS)
Assignment like.,
TATA - 1001 TATA - 1002
TATA - 1003
Company code comes under Financial Accounting
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In that Assign Company Code to Company
Press the icon
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Find out your company name using POSITION icon (Down side/ Shift+F7)
And find out your Company code suing F4 (Drop Down list)
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And ENTER & SAVE
Thats it your Company Name, Company Code and Assignment.
Generally Company code and Company Name will config FICO consultants
(Finance)
But it is always good if you know and must need to create for practice
purpose.
Without company code it is not possible to move forward.
Hope you all able to understand today's class.
Here the IMP table to create Company code and Name.
Company Name: V_T880
Company Code: V_T001
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Topic 9: Personnel Area & Personnel Sub Area
A personnel area is a Personnel Administration specific unit and is the subunit of the company code. The individual personnel areas in
a company code have four digit alphanumeric identifiers. The personnel areas within a client must be clear.
Example
The following Personal Area's are under one company (Company
Code)
S. No Personnel Area Code Personnel Area Text
1 CORP Corporate Office, Hyderabad
2 PLAT Plant
3 ZON1 Zone - Delhi
4 ZON2 Zone - Kolkata
5 ZON3 Zone - Mumbai
For Simple like Breaches: Pune, Hyderabad, Delhi, Chennai, Mumbai
....are Personnel Areas of one Company (Company Code)
The personnel area has the following functions:
The personnel area is used to generate default values for data entry, for
example, an employees payroll area. The personnel area is a selection criterion for reporting.
The personnel area constitutes an authorization check unit.
Here the Config takes place.
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Human Resource Management: Contains 4 types
1. Personal Areas
2. Personal Sub-Area
3. Employee Groups
4. Employee Sub-Groups
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SPRO -> Enterprise Structure -> Definition -> Human Resource
Management -> Personnel Areas
Table: T500P
Press on Personal Area: You will see two Steps
1. Copy, Delete, Check Personnel Area
2. Personnel Area
This is also same as Company Code creation, you can copy from standard one or you can copy from your existing Personnel area if
you created before.
Or you can create using New Entries Directly.
Here we are going with second type, which is suggested one.
Means we are going to create fresh and New Personnel Area
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Press Choose to enter
Now you able to see the existing Personnel Areas in that table
Example
1000 : AFL Detroit
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Go to New Entries, as we are going to create new Personnel Area.
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Now we need to enter Personnel Area Code, Description and Address.
Here we enter 1001 as Personnel Area Code with Corporate Office
as Description and Address
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One of the important in Personnel Area is Address where the same
Address will display in all the reports.
For example in India ESI monthly forms the address of the location
(Personnel Area) will display.
Press the ICON as show in the screen shot.
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Here the Screen of address looks
Enter as per the Blue print (The address details provided b client)
Name, Address, Communications like Fax, Telephone number, Email..
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And ENTER TO
SAVE.
YOU WILL COME BACK ONCE YOU SAVE AND FINALLY SAVE YOUR
PERSONNEL AREA TABLE.
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Personnel sub areas are a subdivision of the personnel area.
Personnel Sub area is defined by a four-character, alphanumeric
code. The respective country-specific control features are stored here.
Example
If your Company Locations/Breaches are called Personnel Areas so
the Departments of each breach called Personnel Sub-areas.
Personnel Area: Pune Personnel Sub-Area: HR, IT, ADMN, SAP, Sales....
Personnel
Area Code
Personnel
Area Text
Personnel
Sub-Area
Code
Personnel Sub-
Area Text
CORP Corporate
Office
HR01 Human Resource
FN01 Finance
MK01 Marketing
PU01 Purchase
PLAT Plant
PD02 Production
MF02 Manufacturing
ST02 Stores
QA02 Q & A
MM02 Maintainace
ZON1 Zone 1
MK03 Marketing
FN03 Finance
ST03 Stores
ZON2 Zone 2
MK04 Marketing
FN04 Finance
ST04 Stores
ZON3 Zone 3
MK05 Marketing
FN05 Finance
ST05 Stores
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The main organizational functions of the personnel subarea are as
follows:-
1. To specify the country grouping. Master data entry and the setting up
and processing of wage types and pay scale groups in payroll depend on
the country grouping. The grouping must be unique within a company
code.
2. To assign a legal person which differentiates between companies in
legal terms.
3. To set groupings for Time Management so that work schedules and
substitution, absence and leave types can be set up for individual
personnel subareas.
4. To generate a default pay scale type and area for an emplyee's basic
pay.
5. To define a public holiday calendar.
6. To define subarea-specific wage types for each personnel area.
ALL THESE WE WILL SEE IN THE NEXT TOPICS
PRESS on Personnel Area will get one screen contains two steps, same as
Personnel area.
You can copy or create new one.
Here we are going to create New one using second options.
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Press CHOOSE
Now you will see one new step here
this is not like new empty screen and entering new entries.
Why like that think once again....
Here as per our example....
Personnel
Area Code
Personnel
Area Text
Personnel
Sub-Area
Code
Personnel Sub-
Area Text
CORP Corporate
Office
HR01 Human Resource
FN01 Finance
MK01 Marketing
PU01 Purchase
PLAT Plant
PD02 Production
MF02 Manufacturing
ST02 Stores
QA02 Q & A
MM02 Maintainace
Personnel sub-areas are coming under Personnel area's
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Mean before entering Personnel sub-areas we have to choose under
which personnel Area we are going enter.
Right. HOPE YOU GOT IT.
SO ONCE YOU CHOOSE : CREATE PERSONNEL SUB-AREAS
IT WILL ASK UNDER WHICH PERSONNEL AREA YOU ARE ENTERING
SUB-AREAS
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Here we are creating Personnel Sub-areas under Personnel
Area 1001
Enter Once you enter right Personnel Area
Here Personnel Area 1001 - Corporate Office
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Go to New Entries to Create Sub-areas
Now enter Personnel Sub-areas under Personnel Area 1001
Personnel Sub-area Code (2 digit) with Text
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And SAVE
Like same other Personnel Sub-areas under different
Personnel Area.
Personnel
Area Code
Personnel
Area Text
Personnel
Sub-Area
Code
Personnel Sub-
Area Text
CORP Corporate
Office
HR01 Human Resource
FN01 Finance
MK01 Marketing
PU01 Purchase
PLAT Plant
PD02 Production
MF02 Manufacturing
ST02 Stores
QA02 Q & A
MM02 Maintainace
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ZON1 Zone 1
MK03 Marketing
FN03 Finance
ST03 Stores
ZON2 Zone 2
MK04 Marketing
FN04 Finance
ST04 Stores
ZON3 Zone 3
MK05 Marketing
FN05 Finance
ST05 Stores
Like
Now Assign your Locations to your Company
Example
Company TATA have locations in Pune, Hyderabad and Mumbai
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As we created Locations (Personnel Areas) now assign to your Company
(Company Code)
Go to Human Resource Management
Go to Assignment of Personnel Area to Company Code
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Now you will bale to see all the Personnel Area
FIND YOUR Personnel Area using POSITION ICON
Example 1001 is your Personnel Area and in the same line see Company code is black which mean you have to fill your company
code.
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Select your company code using F4 (Drop down list) - one new window
will come with all existing company codes.
Select YOUR COMPANY CODE, Example ZCRP is your company code,
which your assigned to 1001 personnel area.
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And same way assign Country grouping, like for India 40 using F4
ENTER & SAVE, same way all your personnel areas to respective company
code (if your have only one company code assign all your personnel areas
to same company code.
SAVE
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Topic 10: Employee Groups & Sub-groups
An organizational unit for which personnel provisions can be specified. Example Employee groups:
Active employees
Employees who have left the company
Company pensioners
Employee subgroups within the "active employee" group:
Industrial workers
Commercial employees
Technical employees
More info:
Employee Group - The employee group subdivides employees into
various categories
Example
1. External
2. Active 3. Pensioner
Employee Subgroup - Employees are differentiated further
within the employee group. Active employees are differentiated according to their status - trainee, hourly wage or
salariedemployee etc.
The employee subgroup grouping for the Personnel Calculation Rule
allows you to define different payroll procedures for different employee subgroups, for e.g. you can specify whether
anemployee pay should be accounted on an hourly or monthly basis.
Navigation for config :
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IMG -> Enterprise Structure -> Definition -> Human
Resources Management
-> Employee Groups -> Employee Subgroups
Example for Employee Group
S
No
Employee Group
Code
Employee Group Text
1 T Top Management
2 M Manager
3 E Executive
4 O Officer
5 S Staff
6 C Trainees
Example for Employee Sub-Group
EmployeeGroup
Code
EmployeeGroup
Code
EmployeeSub-
Group Code
Employee Sub-
Group Code
T Top Management T1 Managing Director
T2 General Manager
M Managers
M1 Manager Operation
M2 Manager Commercial
M3 Dy. Manager
M4 Asst.Manager -
Operations
M5 Asst. Manager -
Commercial
E Executive
E1 Sr.Excutives
E2 Executives General.
E3 Supervisor
E4 Operators
E5 Chemist
S Staff
S1 Fitters
S3 Cashier
S4 Clerk
F Trainees F1 Trainees
Assignment is must as you seen above example.
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Navigation for config :
IMG -> Enterprise Structure -> Definition -> Human
Resources Management
-> Employee Groups -> Employee Subgroups
Press Execute
Now you able to see all existing entries, you can use the same and if you need more can add using New Entries.
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Like A : Active Employees
Enter and SAVE
EEGrp Name
of employeegrp
1 Active employee
2 Retiree/pensioner
3 Early retiree
4 Interns
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5 Terminated
6 Inactive employee
7 Temp/Seasonal
8 Ex-patriate
9 External employee
A Trainee
C Contractor
F Full-time
Permanent
I Intern Transferee
P Part-time
Permanent
T Temp
X Intern Assignee
Now we will create Employee Sub-groups
Press Execute on Employee Sub-groups
You will get one new screen with two options
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Select on Second option to Create Employee Sub-group
Once you Press Choose, you will able to see all existing Employee Sub-groups.
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Press New Entries to create New employee Groups
Here an example
Do the practice with provided examples.
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Now we have to Assign Employee Group to Employee Sub-groups
Press Execute
Here the Employee groups and Employee Sub-groups
Go to NEW ENTRIES to assign your employees groups and employees sub-groups
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Just enter, Like A & S1
Very important
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A and S1 both may have other country also which you implementing.
So the Assignment is takes at ALLOWED
Just TICK which country these Employees comes under. Like USA
Same for A & S2
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The same may also with other country like 04 Spain if that TICK mean
the same A and S2 belongs to both USA & SPAIN
Here the total assignment
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Personnel Structure
The Personnel Structure represents an employees position in a company from the individual employees view and contains the employee group and employee subgroup. The employeegroup is the
primary subdivision of personnel and allows groupings that are required for Payroll, Benefits, and Time processing. The
employee group an employee is assigned to generally is based on the nature of their employment. The SAP Best Practices for
HCM USA employee structure has been designed to support internal, retired and external persons. Internal persons are defined
within the employee groups Employee and Other. The employee subgroups are a subdivision of the employee group and
are used to further define the employee.
The SAP Best Practices for HCM USA does not use all of the
standard Employee Groups delivered by SAP. The following delivered employee groups and subgroups are
assumed to be the most commonly used.
he client can add, copy or delete employee groups and subgroups to
meet their requirements.