Personal Time Management
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Transcript of Personal Time Management
Personal Time ManagementMichael Papasevastos
TIME MANAGEMENT IS IMPORTANT• Increase productivity• Maximize your ROTI• Improve your organization• Increase your happiness• Increase others happiness
KNOW THYSELF
• What drives me?• How do I spend my time?• What would I like to change?• What is important to me?• What time of the day am I at
my best?• What do I want to be
remembered for?• What will I regret not having
done?
Effort
Outcomes
Situation
PERSONAL TIME MANAGEMENT TIPS(In no particular order)
TIP: DETERMINE DESIRED OUTCOMES• What three things do I want to
accomplish this [TIME PERIOD]?• “Rule of Three” from J.D. Meier’s
“Getting Results the Agile Way”• Outcomes for work• Outcomes for everything else that
is important to you• Outcomes are results or
achievements, not tasks• Keep a daily, weekly and long-term
plan• Shaping time to your vision
TIP: DETERMINE DESIRED OUTCOMES
TIP: USE LISTS
• Write down only the things that matter
• Add outcomes to the top of your list
• Use outcomes to drive actions/tasks
• “What’s the next actionable step?”• Make your lists accessible• Avoid long lists• Check and prune regularly• Value is in helping you prioritize
TIP: USE LISTS
TIP: SCOPE TASKS
• Use level-of-effort estimates• Not too small, not too big• Purpose is for time allocation• TARDIS the effort for unknown
tasks• Know when to stop and when to
extend• Decide up-front
TIP: SCHEDULE STUFF
• Use your calendar!• Not just for meetings• Lets others know• Book time with yourself• Do hardest tasks when most alert• Give yourself time to get to
meetings• Use ticklers to de-clutter your list• Use color categories to enable at-
a-glance info
TIP: SCHEDULE STUFF
TIP: DON’T PROCRASTINATE
• Don’t wait• Work your list when it makes
sense• Do it, even if you get it wrong the
first time• If you never get to it, get rid of it• Prune, prune, prune
TIP: PRIORITIZE ACCORDINGLY
• Relevancy• Timeliness• Dependencies• Leveragability• Clarity• Reliance
TIP: MANAGE EMAIL
• Prune your inbox• 2 – 5 minutes “compute
time”/email• Short (not curt) emails • Relevant info on top• Check at set times• Is face-to-face better?• IM?
TIP: ELIMINATE INTERRUPTIONS
• Assess your environment• What are the ways you personally
get interrupted?• Buy yourself a good pair of
headphones• Turn off Outlook• Set your online status• Remain flexible and opportunistic
TIP: TRACK AND ADJUST
• Where did your time go?• Keep a log• Reflection and adjustment• J.D. Meier’s “Monday vision, daily
outcomes, Friday reflection”
• Do you need to adjust your tasks?• Do you need to adjust your
approach?
TIP: KNOW WHEN TO STEP AWAY
• Blocks of time + mental rest stops• Rested mind = productive mind• Multitask less mentally taxing
items• Mind continues to work• Shower insight• Use your vacation
TIP: EFFICIENT LEARNING
• Trickle knowledge• No such thing as wasted time• Consider ROI of Knowledge• Digital media• Keep notes tidy• Lunch and Learn!• Teach to learn
“Yesterday is history. Tomorrow is a mystery. Today is a gift. That's why it is called the present.”
Alice Morse EarleOr
Master Oogway from Kung Fu Panda
THANK YOU FOR YOUR TIME!