Personal letterPersonal letter Style in letters Style in letters

Paragraph Plan for letters.Paragraph Plan for letters.Sample projectSample project

Step 1Step 1

People write letters on different occasions.People write letters on different occasions. Do you like to write letters?Do you like to write letters? Do you like to receive letters?Do you like to receive letters? Who do you usually write letters to?Who do you usually write letters to? Who do people write friendly letters to?Who do people write friendly letters to? Who do people write formal letters to?Who do people write formal letters to?

Step 2Step 2There are two styles in writing letters.There are two styles in writing letters.

FormalFormal Informal (friendly)Informal (friendly)

The greeting (Dear Mr Rydd, Dear Sir)The greeting (Dear Mr Rydd, Dear Sir) The greeting (Dear John, Dear Mum)The greeting (Dear John, Dear Mum)

Frequent use of passive voiceFrequent use of passive voice Informal language and style (idioms, Informal language and style (idioms, colloquial English)colloquial English)

Formal language (complex sentences, Formal language (complex sentences, non-colloquial Englishnon-colloquial English

Abbreviated forms, pronouns omittedAbbreviated forms, pronouns omitted

No abbreviated formsNo abbreviated forms The closing remark (Yours, Love, Best The closing remark (Yours, Love, Best Wishes, Regards, Michael)Wishes, Regards, Michael)

The closing remark (Yours, The closing remark (Yours, sincerely/Yours faithfully, Mary Hill)sincerely/Yours faithfully, Mary Hill)

Step 3Step 3

Look and say which are formal and which are informal letters. Look and say which are formal and which are informal letters. Prove your suggestions.Prove your suggestions.

A) Dear Fiona,A) Dear Fiona,

……………………………………..

Love,Love,

MaryMary

B) Dear Sir/Madam,B) Dear Sir/Madam,

…………………………………………

Yours faithfully,Yours faithfully,

Mark TemplowMark Templow

C) Dear Aunt Carol,C) Dear Aunt Carol,

………………………………………………..

Best WishesBest Wishes

KateKate

D) Dear Mrs White,D) Dear Mrs White,

………………………………………………..

Yours sincerely,Yours sincerely,

Adam MooreAdam Moore

Step 4Step 4There are various types of letters.There are various types of letters.They are:-Letters of complaint,They are:-Letters of complaint, -letters asking for/giving information-letters asking for/giving information -letters of request-letters of request -letters asking for/giving advice -letters asking for/giving advice -letters of invitation-letters of invitation -letters accepting/refusing an -letters accepting/refusing an

invitation invitation

-letters expressing thanks-letters expressing thanks -letters of apology-letters of apology -letters of application for a job, etc-letters of application for a job, etc

Step 5Step 5

Auding.Auding.

1 Listen to the 2 letters & guess the reason for 1 Listen to the 2 letters & guess the reason for writing them.writing them.

2 Listen to the 1 letter & answer the questions.2 Listen to the 1 letter & answer the questions.

-Is it friendly or formal?-Is it friendly or formal?

-How does it begin & end?-How does it begin & end?

3 Listen to the 2 letter & answer the same 3 Listen to the 2 letter & answer the same questionsquestions

Step 6Step 6

Paragraph Plan for LettersParagraph Plan for Letters

1)1) Greeting Greeting

2)2) Introduction: Paragraph 1Introduction: Paragraph 1 reasons for reasons for writingwriting

3)3) Main Body: Paragraphs 2 & 3,Main Body: Paragraphs 2 & 3, development development of the subjectof the subject

4)4) Conclusion: Final ParagraphConclusion: Final Paragraph closing closing remarksremarks

Step 7Step 7Read the following sentences & put anRead the following sentences & put an F. for formal & F. for formal &

an I for informal language. Then say: a) which an I for informal language. Then say: a) which sentences can start or end a letter. b) what kind of sentences can start or end a letter. b) what kind of letter each sentence belong to.letter each sentence belong to.

1 I am writing to request your advice on a business 1 I am writing to request your advice on a business matter.matter.

2 I look forward to receiving any information which 2 I look forward to receiving any information which might be of help.might be of help.

3 I’m writing to say how sorry I am for the 3 I’m writing to say how sorry I am for the misunderstanding.misunderstanding.

4 I trust this matter will receive your immediate 4 I trust this matter will receive your immediate attention.attention.

5 Well, that’s all my news for now. Write back soon. 5 Well, that’s all my news for now. Write back soon.

Check your answer F

Check your answer

Check your answer

Check your answer

Check your answer

I

F

I

F

Step 8Step 8

Read the 2 letters and say the reason why Read the 2 letters and say the reason why they have been written. Compare and they have been written. Compare and contrast them to find characteristics of contrast them to find characteristics of formal and informal style. How many formal and informal style. How many addresses are there in each letter? Fill in addresses are there in each letter? Fill in the table.the table.

Letter 1Letter 1 Letter 2Letter 2

Step 9 Step 9

Match the beginnings with the endings, then identify the Match the beginnings with the endings, then identify the type of letter.type of letter.

Beginnings…Beginnings… ……endingsendings

1 I am writing to complain 1 I am writing to complain about the items which I about the items which I ordered from your ordered from your catalogue last month.catalogue last month.

2 I’m writing to ask for 2 I’m writing to ask for your advice on a small your advice on a small problem I”ve got.problem I”ve got.

A)A) I’m really anxious to I’m really anxious to hear your hear your suggestions. Write suggestions. Write soon.soon.

B)B) I hope that the matter I hope that the matter will be resolved will be resolved quickly & that my quickly & that my money will be money will be promptly refunded.promptly refunded.

Step 10Step 10Read Karen’s letter and answer the questions:Read Karen’s letter and answer the questions:A) What kind of letter is it?A) What kind of letter is it?B) How does it begin & end?B) How does it begin & end?C) Where & when will the event take place?C) Where & when will the event take place?Read Mr Stratton’s letter and answer the Read Mr Stratton’s letter and answer the

questions:questions:A)A) What kind of letter is it?What kind of letter is it?B)B) Is it formal or informal?Is it formal or informal?C)C) What is the reason for writing this letter?What is the reason for writing this letter?D) How does it begin & end?D) How does it begin & end?E) How does the writer offer to make up for the E) How does the writer offer to make up for the

mistake?mistake?

Step 11Step 11

Answer the following T/F statements.Answer the following T/F statements.1)1) Colloquail English can be used in formal Colloquail English can be used in formal

letters.letters.2)2) You end a formal letter with “Yours, +first You end a formal letter with “Yours, +first

name”name”3)3) If you begin with “Dear Sir/Madam”, you must If you begin with “Dear Sir/Madam”, you must

end with “Yours faithfully”end with “Yours faithfully”4)4) Abbreviated forms can be used in informal Abbreviated forms can be used in informal

letters.letters.5)5) The introductory paragraph gives full details The introductory paragraph gives full details

about the subject of the letter.about the subject of the letter.6)6) The Passive Voice is not appropriate in a The Passive Voice is not appropriate in a

formal letter.formal letter.

Step 11Step 11

You are going to write a personal letter.You are going to write a personal letter.

Read the following topics and identify Read the following topics and identify the type and style of each letter. Then the type and style of each letter. Then write any of them in appropriate style write any of them in appropriate style using 120-180 words.using 120-180 words.