Performance Metrics University of Kansas – UKANS & KURES Report Period: FY15 Q1 – Q3 Date:...
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Transcript of Performance Metrics University of Kansas – UKANS & KURES Report Period: FY15 Q1 – Q3 Date:...
Performance Metrics
University of Kansas – UKANS & KURES
Report Period: FY15 Q1 – Q3
Date: 4/17/2015
KUPPS Requisition – Dept Cycle Time
*This analysis only includes requisitions with static cart assignment date**Calculation between workflow steps “Cart Assignment Date” and “Account Validation Response 1”
84% of the requisitions were processed at departmental level within one day. Going from Q2 to Q3, same-day processing was improved by 8%.
KUPPS Requisition – Central Cycle Time
*This analysis only includes KU Central Purchasing reviewed requisitions**Calculation between workflow steps “Account Validation 1” and “Account Validation Response 2”
KU Purchasing reviewed 71% requisitions. 78% of these central-reviewed requisitions were processed within one day. Same-Day processing had a 5% improvement in Q3.
KUPPS PO – SummaryFY15TD, UKANS and KURES had combined 57K PO’s with a total spend of $225M.
KUPPS PO – Monthly BreakdownFY15 Q1 – Q3, there were 20K PO’s, with a total spend of $70M. Going from Q2 to Q3, Punchout transactions increased by 2%; Check Request decreased by 3%.
KUPPS Invoices – SummaryFY15TD, E-Invoice utilization was at 35%, or 8% of total spend. E-Invoice increased by 2% from Q2 to Q3.
Payment Processing – Spending PatternsIn this report period, there were 115K transactions, totaling in $315M. Pcard had the highest transaction count; KUPPS Non-Catalog PO Voucher was the highest in spend.
Payment Processing – Quarterly Trend54% transactions or 69% spend of FY15TD was via KUPP, including Punchout, Non-Catalog orders and Check Requests.
Payment Processing – Vendor Spend
Pcard Analysis - SummaryThere were 52K Pcard transactions in this report period with total a spend of $15M. Average transaction cost was $291.
• Pcard transactions peaked in Q3 of FY15 • 84% of Pcard transactions were under
$500 purchases• High $ transactions includes Food,
Rental, Subscription, Membership, and Travel… etc.
Pcard Analysis – by Primary ARSPARSP 113 – RGS had the highest Pcard usage – 20% of transactions or 19% of total spend.
Pcard Analysis – ARSP 118ARSP 118 – Operations: Pcard Spend by Account & Vendor
HOME DE-POT
AU-THORIZENET
SHERWIN-
WILLIAMS #1414
SUMNER GROUP
INC.
CIN-TAS DOCUMENT MA
NAGEMENT
REEVES WIEDE-MAN
CO NO8
FEDEX
CORPO-RA-TION
FERGU-SON EN-TERPRIS
ES INC
CHARLES
D JONES
LAWRENCE
PATCHE
N ELECTRIC
& IND
VZWRLSS*MY VZ
VB P
WESTLAKE
ACE HARDWARE
STANIO
N WHOLESALE ELECTRIC CO
AT&T*BILL
PAYMEN
T
LAWRENCE
BATTERY
Amazon
DREXEL TEC
HNOLO-
GIES,
INC.
WURTH BAE
R SUPPLY CO
MPANY
DANFOS
S
EN-TERPRIS
E RENT-A-CAR
Others
HOME DE-POT
AU-THORIZENET
SHERWIN-
WILLIAMS #1414
SUMNER GROUP
INC.
CIN-TAS DOCUMENT MA
NAGEMENT
REEVES WIEDE-MAN
CO NO8
FEDEX
CORPO-RA-TION
FERGU-SON EN-TERPRIS
ES INC
CHARLES
D JONES
LAWRENCE
PATCHE
N ELECTRIC
& IND
VZWRLSS*MY VZ
VB P
WESTLAKE
ACE HARDWARE
STANIO
N WHOLESALE ELECTRIC CO
AT&T*BILL
PAYMEN
T
LAWRENCE
BATTERY
Amazon
DREXEL TEC
HNOLO-
GIES,
INC.
WURTH BAE
R SUPPLY CO
MPANY
DANFOS
S
EN-TERPRIS
E RENT-A-CAR
Others
Total Spend
13801.9
9
8740.4
21313.4
21050.5
9
544 3364.59
2564.36
3496.66
1530.7
1754.55
4526.12
1697.5
1007.97
5828.11
1071.42
1001.45
8823.85
1686.44
1552.79
2583.62
164860.62
# Trans
122 108 105 83 50 47 33 24 20 19 18 18 16 15 15 12 11 10 8 8 526
50
150
250
350
450
550
$10,000 $30,000 $50,000 $70,000 $90,000 $110,000 $130,000 $150,000 $170,000
Pcard Transacions - ARSP 118 Operations
Total Spend # Trans
# Tr
ansa
ction
s
Personal ReimbursementThere were 1525 personal reimbursements in FY15TD with a total spend of $323K. Average amount was $212. **Accounts excluded: 121200, 121300, 121400, 125***, 152200 – 179900, 199570 (T&E)
Personal ReimbursementThere were 1525 personal reimbursements in FY15TD with a total spend of $323K. Average amount was $212. **Accounts excluded: 121200, 121300, 121400, 125***, 152200 – 179900, 199570 (T&E)