Peralta Community College District

Student Success – Education Committee

Calvin MadlockAssociate Vice Chancellor

District Information Technology

December 15, 2013

AGENDA

Student Financial Aid Module

Academic Advisement Module

Student Education Planner

Questions

Student Financial Aid Module

High Level Timeline:

Student Financial Aid High Level Timeline Month

   Load ISIRs Institutional Student Information Record Jan 2014

   Send Document Information to Students Communication via portal, email, letters Jan 2014

   Create Financial Aid Terms Collection of information to award, etc. Jan 2014

   Create Student Cost of Attendance Formula to determine how much aid Jan 2014

   Complete Verification Selection for validation of application Feb 2014

   Begin Packaging Awarding by system Mar/Apr 2014

   Send Award Letters Notification of Award (what & when) Mar/Apr 2014

   SAP Student Academic Progress May/June 2014

   Transfer Monitoring Update information (default, overpay) July 2014

   Certify Loans Processing loan request to Feds July/Aug 2014

   Pell Payment Rptg Notification to Feds (within 30 days) Aug 2014

   Authorize and Distribute Aid Verification and Disbursement Payment Aug/Sep 2014

   Return to Title IV R2T4 – return money to Feds. Aug/Sep 2014

Academic Advisement Module

Snapshot of students’ academic progress:

Help Students meet educational goals Provide self-service auditing of academic information

Improve student successEnhance college planningProvide academic advisementStreamline transfer process

Provide Counselors/Advisors automated educational planning tools

Academic Advisement Module

Roles & Responsibilities: Role Responsibility Commitment Matriculation Coordinator % FTE Responsible for coordinating all

Academic Advising implementation activities with the district including training schedules, communication protocol, overseeing the testing and campus deployment of the product

50-60% initially (Fit Gap)

Curriculum Coordinator % FTE Responsible for maintaining the curriculum changes in PeopleSoft, including setup & configuration

50–60 % initially (Fit Gap)

Registrar %FTE Responsible for reviewing the questions concerning degree requirements review process

50-60% initially (Fit Gap)

Transcript Evaluator %FTE Responsible for entering transfer transcripts/credits (early in process)

50-60% initially (Fit Gap), then time is directly proportional to the volume

Articulation Officer %FTE Responsible for maintaining the mappings for transfer credit

50-60% initially, then dependent of volume of articulation rule changes

Counselor %FTE Responsible for degree auditing review process, clarification of academic policies as well as advising and localization

50-60% initially (Fit Gap), then dripping to 5% during maintenance

Student Educational Planner

Questions & Answers

THANK YOU