People ProphetYour Virtual HR Manager

Failure to manage your peopleis a plan for your people to fail

What is People Prophet?

People Prophet is a 'software as a service' solution that supports key people management issues.

• HR tool that adapts to the new world of HR • “Democratises” HR process. It’s fair, objective and in real

time• Uses social media type interfaces.• All interaction data points are collected for analytics and

reporting• Anywhere, anytime, multiple devices for improved

productivity• Single source of truth, it’s cloud based

The Modules of People Prophet

People Register Job and Position Descriptions Career Development Plans Performance Assessment Competency Model Dashboard and Reporting Kudos

People Register

A register of all data relating to each employee. Broken into public data which can be accessed by anyone inside the business and private data which can only been seen by managers and HR.

Employees manage their basic information themselves, including the ability to upload their picture and keep personal details up to date.

Copies of correspondence including employment contract, certificates can be added.

Position Descriptions and Job Descriptions

From organisational to individual

Position DescriptionsCreated by HR or Management

Key business goals, accountabilities and values can be cascaded to the whole organisation or specific

positions.

Job DescriptionsCreated and personalised by the employees’ manager

Career Development Plans

Career Objective

Job Description

Business Plan Objectives with KPI’s

Key Development

Areas

Personal Objectives

Performance Assessment

Assessment using People Prophet enhances objectivity

• Feedback from various people whenever the opportunity arises. Employees can request it themselves.

• Reviews of specific projects or periods of time by project leaders or other nominated people throughout the year not just at review time

• Capturing, retaining and referringto real examples of behaviours, called Proof Points and related to competencies

• Annual performance appraisal by the team leader with a focus on discussion around agreed goals andwell as behaviours and competencies.

Positive Feedback

Constructive

FeedbackQuarter 1 Review

Project Y Review

Annual Performance Appraisal

Positive Feedback

Positive Feedback

Competency Model

Use our pre-defined competency matrix, make small changes to suit your business, or use your own.

Each competency is broken down into attributes which allows for a granular analysis of capability.

Discipline Proficiency

People Effectiveness

Commerciality

Client Centricity

Business Sustainability

Disciplines & Grades

Disciplines

To measure Discipline Proficiency, we must define what the disciplines in the business are.

Disciplines are described in terms of what work is done so they are not confused with a department. “Managing the finances” is a discipline, as is “Managing Marketing”.

Finance could be the department. Likewise the department could be Sales, Operations or Administration.

Grades

To implement a level of objectivity as to how people progress through their careers we need a grading system based on an assessment of competency. This is based on an assessment of competency and actual performance and is assessed as part of the annual Performance Appraisal, or can be done stand alone as a Competency Audit.

Grades set the level of seniority for each employee, and People Prophet has be designed so there is consistency within the business across different disciplines.

Salary bands can be determined for each grade. This make remuneration discussion more objective as salary is based on performance and competency.

Dashboard and Reporting

Each employee has a personal dashboard

• A list of their action items, and their teams action items

• Company News – whatever content you wish to upload

• Interesting Facts – Birthday and length of service updates

• You also have the capacity to upload Company Policies and Procedures

• Easy to manage workflow that send people emails when they have a required action, as well as reminders

Reporting will give you access to current and historical information about your employees and their development.

Kudos

• Kudos is an in-house social network for giving positive feedback and helps you engage your organisation by rewarding positive behaviours

• ‘like’ function allowing others to acknowledge the Kudos as well

• Results are published on a leader board

• Kudos points are accumulated and can be rewarded and managed in line with your current business reward processes, or simply set up as a monthly or quarterly awards

• There are standard badges for desired behaviour. These can be customised to your organisations values or desired behaviours

In summary….

Failure to manage your peopleis a plan for your people to fail

People Prophet was written by HR for HR who live in a digital age. It is particularly relevant for small to mid-size businesses who don’t yet have a dedicated HR resource or who would like to manage their HR knowledge more quickly and more instantly. Because we love People Prophet and have watched it grow from being a seed of an idea to a reality to an ever-evolving HR system which keeps up with feedback from our clients and ahead of the digital arena, we’d love to tell you more about the system, offer you a demonstration and tell you how you can benefit from integrating it into your business. We support you every step of the way and you will always have a person to call or email with your questions. People Prophet is a people management system which is available online, anywhere, anytime allowing HR core activities to be aligned with business activities and to shape the organisation for a successful future.

Sign up to People Prophet

Find out more www.people-prophet.com and www.kudos-points.com.au

Or contact

April MarcotProduct Director0438 292 152April.Marcot@bambudigital.com