Pearland Independent School District€¦ · Approve Proposal Received for RFP 18-0215-10 for...

Pearland Independent School District Regular Meeting Tuesday, March 6, 2018 5:00 PM

Agenda of REGULAR MEETING

The Board of Trustees

PEARLAND INDEPENDENT SCHOOL DISTRICT

Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on March 6, 2018, beginning at 5:00 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.

1. Call to Order

2. Establishment of a Quorum

3. Public Comment [Length of time of each not to exceed five (5) minutes]

4. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -

A. 551.071 - Private Consultation with the Board's Attorney Regarding Any Item on the Agenda

B. 551.072 - Discussing purchase, exchange, lease or value of real property

C. 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel

2. Review Resignations

D. 551.076 Considering the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices

E. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

5. Reconvene in Open Session

6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice

7. Introductory Remarks - Trustee Lance Botkin

A. Such remarks by an individual board member are entirely his or her own and do not necessarily reflect the views or judgment of the Board of Trustees as a whole or the school district. No other members of the board or employees of the school district, or any other person in attendance at the meeting is expected or required to participate in any introductory remarks that are presented.

8. Board Recognition (6:15 p.m.)

9. Board Member Activities

10. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda.

A. Consent Agenda

1. Approve Minutes of the Regular Board Meeting on February 13, 2018 and of the Special Board Meeting for Team Building Session held on February 26, 2018

5

2. Approve Proposal Received for RFP 18-0215-10 for E-Rate Wireless Upgrade for Bond Projects

13

3. Approve Proposal Received for RFCSP 18-0215-11 for Synthetic Track Surfacing for 2016 Bond Projects

17

4. Approve Staff Development Day/Training Waiver Renewal for 2018-2019 21

5. Approve Modified Schedule/State Assessment Testing Days Waiver Renewal for 2018-2020

23

6. Approve TEA Foreign Exchange Student Waiver Renewal for 2018-2020 24

B. Regular Agenda

1. Consider to Approve the Schematic Design for the Athletics Portions of the Pearland High School 2016 Bond Project

27

2. Consider to Approve the 2018-2019 District/Instructional Calendar 51

11. Administrative Reports

12. Board Members Request for Agenda Items

13. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section:

551.071 Private consultation with the Board's attorney 551.072 Discussing purchase, exchange, lease or value of real property 551.073 Discussing negotiated contracts for prospective gifts or donations 551.074 Discussing personnel or to hear complaints against personnel 551.076 Considering the deployment, specific occasions for, or implementation of,

security personnel or devices 551.082 Considering discipline of a public school child, or complaint or charge against

personnel 551.083 Considering the standards, guidelines, terms or conditions the Board will follow,

or will instruct its representative to follow, in consultation with representative of employee groups

551.084 Excluding witnesses from a hearing

Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:

(a) in the open meeting covered by the Notice upon the reconvening of the public meeting;

or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School

Board shall determine

Certificate of Posting

On the 2nd day of March, 2018, this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 11:00 a.m. on said date.

___________________________ Secretary to Board of Trustees

Meeting Date March 6, 2018

Meeting Type

☒ Regular Meeting

☐ Special Meeting/Workshop

☐ Hearing

Date Submitted: February 23, 2018

Agenda Placement

☐ Public Hearing

☒ Open Session

☐ Executive Session

☐ Recognition

☐ Administrative Report

☒ Consent Agenda

☐ Regular Agenda

☐ Information/Discussion

Subject: Approve Minutes of the February 13, 2018 Regular Board Meeting and of the February 26, 2018 Special Board Meeting for Team Building Session

Executive Summary: Minutes for the February 13, 2018 Regular Board Meeting and the February 26, 2018 Special Board Meeting for Team Building Session are submitted for your review.

Fiscal Impact: Cost:

☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source: ☐ General Fund

☐ Grant Funds

☐ Other Funds (Specify)

Fiscal Year:

Amendment Required

☐ Yes

☐ No

Superintendent Recommendation: That the minutes for the Regular Board Meeting held on February 13, 2018 and the Special Board Meeting for Team Building Session held on February 26, 2018 be approved as presented.

Department Submitting: Superintendent’s Office

Requested By: John P. Kelly, Ph.D.

Cabinet Member’s Approval: John Kelly, Ph.D.

Board Approval Required: ☒Yes ☐No

Board of Trustees

Agenda Item Information

5

February 13, 2018 Regular Board Meeting

Pearland Independent School District Regular Meeting of the Board of Trustees

February 13, 2018

The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, February 13, 2018 at 5:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Opening 1.0 After noting that a quorum was present, Vice-President Gooden Jr. opened the meeting at 5:07 p.m.

Establishment of a Quorum

2.0 Trustee Charles Gooden Jr., Vice-President Trustee Jeff Barry, Secretary Trustee Pam Boegler Trustee Mikael Floyd ( arrived to the meeting at 5:12 pm) Trustee Sean Murphy

Members Absent

Trustee Rebecca Decker, President Trustee Lance Botkin

Executive Council Present Recording Secretary

Superintendent Dr. John Kelly Chief Financial Officer Ms. Jorgannie Carter Deputy Superintendent Ms. Nan Weimer Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent Mr. David Moody Ms. Bobbie Dawson

Public Comment

3.0 – Ms. Georgia Cook, parent, asked the board to consider the addition of a wrestling program at the high school level. Mr. Scott Feuless, citizen, addressed the board regarding suicide. Mr. Jeff Morris, parent, asked the board to reconsider the zoning of the Sunrise Lake neighborhood. The meeting recessed at 5:24 p.m. and reconvened at 5:27 p.m. due to video and audio recording failure. Mr. Michael Barrett, citizen, spoke regarding the use of district facilities for youth basketball programs in Pearland. Mr. Steve Greek, parent, spoke in support of Coach Barrett and to ask the board to consider his request.

6


Mr. Ted Frick, student at Turner CCHS, addressed issues facing students in regard to early start time for high school students. He asked the board to consider a later start time for high school students. Mr. Zhiyong Jiang, parent, expressed his concern regarding the early start time and the grading system for AP classes.

Closed Session 4.0 – Vice-President Gooden Jr. convened the board in Closed Session at 5:43 p.m. in accordance with Section 551.001

A. Section 551.071 - Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda 1 Consider Legal Settlement Offer for Attorney Fees Related to

Special Education Hearing Costs B. Section 551.072 – Discussing purchase, exchange, lease or value

of real property C. Section 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel 2. Review Resignations

D. 551.082 – Consider Discipline of a Public School Child, or Complaint

or Charge Against Personnel

Superintendent Dr. John Kelly participated in closed session with board in regard to all items Assistant Superintendent David Moody participated in closed session with the board in regard to all items.

Open Session 5.0 - The board reconvened in open session at 6:22 p.m.

Action on Closed Session

6.0 – Personnel

A motion was made by Trustee Boegler and seconded by Trustee Barry that the board accepts and approves the superintendent’s recommendation for Employment of Personnel as presented.

The motion carried 5-0- Absent: President Decker and Trustee Botkin.

A motion was made by Trustee Boegler and seconded by Trustee Barry that the board approve the settlement offer for attorney fees related to Special Education Hearing costs, as recommended by counsel.

The motion carried 5-0- Absent: President Decker and Trustees Botkin.

Introductory Remarks Pledge to American and Texas Flags

7.0 – Trustee Boegler led the Pledge of Allegiance to the American and Texas Flags.

7


Board Recognition

8.0 – The board of trustees recognized the following: Students

Rodeo Art Winners – Massey Ranch Elementary, Rogers Middle School, PJH West and Dawson HS

TSATA Academic All-State Award – Dawson HS

District Spelling Bee Winners – Rogers Middle School, Barry Miller JHS and Massey Ranch Elementary

Regional Semi-Finalist Volleyball – Dawson HS PISD Employee Retiree Federal Programs Specialist and Grant Writer

Tori Landis

Board Member Activities

9.0 – The board did not address this item.

Administrative Report Report on robotics Initiative

11.A - Director of Advanced Academics Margo Gigee and Advanced Academics Specialist Damon Rayburn presented a report on the New K-12 Robotics Initiatives. Robots created by various grade level students were on exhibit for inspection. The students responded to questions presented by the board, administrators and audience members.

Consent Agenda

Vice-President Gooden Jr. asked if members of the board would like to remove an item from the consent agenda. No one requested to remove an item. A motion was made by Trustee Barry and seconded by Trustee Boegler that the consent agenda items be approved as presented.

Approval of Minutes

10.A.1 – That the minutes for the Regular Board Meeting held on January 23, 2018 and Special Board Meeting held on January 31, 2018 be approved as presented.

Adopting Order Calling Election

10.A.2 – That the board of trustees adopt the Order calling the May 5, 2018 School Board Trustee Election. Further, that the date to canvass this election be set for May 15, 2018.

Joint Election Agreement

10.A.3 – That the board of trustees approve the Joint Election Agreement and Contract for Election Services between Pearland ISD and the County Clerk of Brazoria County which allows the officials of Brazoria County to conduct and supervise the May 5, 2018 Trustee Election.

8


Dedication of Electrical Easement at DHS

10.A.4 - That the board of trustees approve dedication of a temporary blanket easement at Dawson High School and the subsequent permanent easement, and authorize the Superintendent or his designee to execute the easements and any other necessary documents on behalf of the school district.

Auditors to Perform Financial Audit

10.A.5 - That the board of trustees approves the firm of Kennemer, Masters & Lunsford, LLC, to perform the financial audit for the 2017-2018 school year.

The motion on the consent agenda carried 5-0- Absent: President Decker and Trustee Botkin.

Regular Agenda

2018-2019 School/District Calendar

10.B.1 - Dr. Kelly stated the proposed calendar being presented for approval was created by the District Advisory Calendar Committee. A discussion followed with Dr. Kelly, Assistant Superintendent Serrano and Deputy Superintendent Weimer responding to questions/concerns of the board. The board declined to take action on the item as presented. Dr. Kelly was asked to bring back one calendar incorporating ending the school year before Memorial Day to the March 6th board meeting for possible approval. No motion was made.

Board Member to Bond Oversite Committee

10.B.2 – Dr. Kelly stated since Mr. Rusty DeBorde is no longer a member of the board of trustees a new appointment is warranted.

A motion was made by Trustee Boegler and seconded by Trustee Floyd that the board approve the appointment of Sean Murphy to the Bond Oversight Committee and name Jeff Barry as alternate replacing former Trustee Rusty DeBorde.

The motion carried 5-0. Absent: President Decker and Trustee Botkin

GMP Amendment for Pearland HS”

10.B.3 – At the March 21, 2017 meeting, the Board of Trustees approved Stewart Builders, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages A and B through a formal Request for Qualifications process. Stewart Builders subsequently executed a contract for preconstruction services providing for design and bidding phase services. The resulting GMP is $3,172,075 more than originally budgeted, based in part on additional space requirements at Pearland HS. However, the additional costs are counter-balanced by bond projects that are less than budgeted.

9


A discussion followed with Director of Maintenance Don Tillis, Director of Bond Projects John Posch and Pearland HS Principal John Palombo responding to questions/concerns. Phil Rutter and Jeff Chapman representing PBK Architects were also present. The board agreed to include the façade with metal panels, dark wainscot, brick pilasters and sunshades which was included in the GMP.

A motion was made by Trustee Murphy and seconded by Trustee Floyd that the board approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Stewart Builders, Inc. as presented with improvements for a sum not-to-exceed $34,137,286 for services related to the Pearland High School 2016 Bond Project and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district.


GMP Amendment Turner CCHS

10.B.4 - The board of trustees approved Durotech, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages C and D through a formal Request for Qualifications process at the March 21, 2017 regular board meeting. A contract for preconstruction services was subsequently executed, providing for design and bidding phase services by Durotech, Inc. The GMP amount is based on the attached proposal from Durotech and recommendation letter from Stantec Architects, and is within the budget allocated in the bond for this project. Durotech solicited proposals from subcontractors based on the drawings prepared by Stantec, and the GMP contract was prepared based on the bids from the selected subcontractors. The resulting GMP is $2,990,884 less than originally budgeted. Representatives from Stantec Architects were present at the meeting.

A motion was made by Trustee Murphy and seconded by Trustee Barry that the board approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Durotech, Inc. for a sum not-to-exceed $22,601,831 for services related to the Turner High School 2016 Bond Project, and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district.


Board Request for Agenda Items

12.0 – No requests were made.

10


Adjournment 13. 0 -The meeting adjourned at 8:25 p.m.

We affirm that these minutes are official, complete and correct.

Rebecca Decker

President

Jeff Barry

Secretary

Date Minutes Approved Date Signed by Officers

11

February 26, 2018 Special Board Meeting Team Building

Pearland Independent School District Board Training/Team Building

February 26, 2018

The Board of Trustees of the Pearland Independent School District met for board training on Tuesday, February 26, 2018 at 4:30 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Opening 1.0 After noting that a quorum was present, President Decker opened the required training at 4:39 p.m.

Establishment of a Quorum

2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr. Vice-President Trustee Jeff Barry, Secretary Trustee Pam Boegler Trustee Lance Botkin Trustee Mikael Floyd Trustee Sean Murphy

Members Absent

All Present

Training/Team Building Team Building 3.0 – The board then entered into training at 4:39 p.m. with Dr. Robby

McGowen, Region 4 Consultant, conducting the required annual Team Building Session/Assessment of the Board/Superintendent Team.

Adjournment 15. 0 -The meeting adjourned at 7:51 p.m.

We affirm that these minutes are official, complete and correct.

Rebecca Decker

President

Jeff Barry

Secretary

Date Minutes Approved Date Signed by Officers

12


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Proposal Received for RFP 18-0215-10 for E-Rate Wireless Upgrade for 2016 Bond Projects

Executive Summary: The District solicited requests for proposals to acquire E-Rate Wireless upgrade equipment from potential vendors for a district-wide wireless upgrade project. Seven (7) proposals were received by the closing deadline (see attached bid tabulation sheet for supporting documentation). The bond budget for this project was $1,500,000; however, the cost of the recommended project is $1,358,854.35. The District expects to receive $664,000 in Federal E-rate funding, reducing the District’s cost to approximately $694,854.35. This contract is in accordance with Public Education Code 44.031 Purchasing Contracts.


☐ Recurring

☒ One-Time

☐ No Fiscal Impact

Funding Source:

☐ General Fund

☐ Grant Funds

☒ 2016 Bond Election Funds

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board of Trustees approve the proposal submitted by Nazca Technology & Consulting, LLC, for the procurement of E-Rate Wireless Upgrade in the amount of $1,358,854.35 to support the District’s technology innovation. Department Submitting: Enrique Kladis

Requested By: Greg Bartay

Cabinet Member’s Approval: Cary Partin, Jorgannie Carter


Board of Trustees


13

Vendor Price NotesCDWG $1,382,495.10

Computex, Inc.Not scored; proposal did not meet bid specifications.

Frontier $1,866,063.15Intergration Partners (IPC) $1,675,800.00Nazca Technology and Consulting $1,358,854.35

NetSync Network SolutionsNot scored; proposal did not meet bid specifications.

Woodlands National Technology $3,029,407.50

PEARLAND ISDRECAP OF PROPOSAL RFP 18-0301-10

E-RATE WIRELESS UPGRADE2018

14

Evaluation Points CDWG Computex Inc Frontier

Intergration Partners

Nazca Technology &

Consulting

NetSet Sync Network Solutions

Woodlands National

Technology a. Purchase price (Eligible Goods & Services)

25 24.60 18.52 20.30 25.00 11.41

a. Purchase price (Ineligible Goods & Services) 20 19.66 14.82 16.20 20.00 9.13

b. Long term costs to the District to acquire the vendor's goods or services 15 15.00 15.00 15.00 15.00

15.00

c. Quality of vendor's goods or services; 15 15.00 15.00 15.00 15.00 15.00 d. Extent to which the good or service meets the district needs;

20 20.00 20.00 20.00 20.00 20.00

d. Reputation of the vendor and of the vendor's goods or services; 20 20.00 20.00 20.00 20.00

20.00

f Vendors past relationship with the District or District of similar size; 5 5.00 - 5.00 5.00

-

g For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner (i) has its principal place of business in this state; or (ii) employs at least 500 persons in this state. 0 - - - -

-

Total Score 120 119.26 103.34 111.50 120.00 90.54

Pearland Independent School DistrictRFP 18-0301-10 E-Rate Wireless Upgrade

Evaluation Scoring

EVALUATION CRITERIA:

15


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Proposal Received for RFCSP 18-0215-11 for Synthetic Track Surfacing for 2016 Bond Projects.

Executive Summary: The District solicited competitive sealed proposals to acquire a contractor to provide synthetic track surfacing for 2016 Bond Election renovation projects at the following locations: Pearland Junior High West, Pearland High School and Dawson High School athletic tracks. Eight (8) proposals were received by the closing deadline (see attached bid tabulation sheet for supporting documentation). The evaluation committee reviewed and scored all proposals and recommends to award a contract to the proposer offering the best value to the District and meeting the specifications outlined in the proposal: Hellas Construction, Inc. for a total amount of $1,126,590. This contract is in accordance with Public Education Code 44.031 Purchasing Contracts and Government Code 2269.


☐ Recurring

☒ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds

☒ 2016 Bond Election Funds

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board of Trustees approve the proposal submitted by Hellas Construction, Inc. for the procurement of synthetic track surfacing projects for a total amount of $1,126,590 to support the District’s athletic programs.

Department Submitting: Enrique Kladis

Requested By: Larry Berger, Ben Pardo

Cabinet Member’s Approval: Jorgannie Carter


Board of Trustees


17

PEARLAND ISDRECAP OF PROPOSAL #18-0215-11

SYNTHETIC TRACK SURFACINGProposal encircled with dark outline represents recommended proposal.

BEYNON SPORTS SURFACES, INC.

HUNT VALLEY, MD

GLOBAL SYNTHETICS ENVIRONMENTAL, LLC

BATON ROUGE, LA

HELLAS CONSTRUCTION, INC.

AUSTIN, TX

PARAGON SPORTS CONSTRUCTORSFORT WORTH, TX

TEXAS SPORTS BUILDERS, INC.BURLESON, TX

VIBRA WHIRL SPORTS, LTD

PANHANDLE, TXA. Base Bid - Pearland Junior High West

Complete removal of track system down to soil and complete reinstall of 6 lane track

$534,400 $813,174 $523,190 $681,500 $510,100 $637,970

B. Alternate A - Pearland High SchoolRemoval of existing synthetic track system and reinstallation of synthetic track system of 8 lane track

$271,850 $381,382 $305,780 $288,438 $325,200 $322,845

C. Alternate B - Dawson High SchoolRemoval of exiting synthetic track system and reinstallation of synthetic track system of 8 lane track

$270,730 $378,838 $297,620 $291,187 $326,400 $359,995

Additional rate/cost information

Voluntary Alternate: Install BSS 100 Basemat Structural Spray track system in lue of the specified BSS 100 10mm

track surfacing system at Pearland Jr. High Presner

Stadium for the price below deducted from the base

price

Nothing to add at this time

N/A N/A

$74,210

Number of days required to commence job after PO received

14 10 10 120 10 10

Total $1,076,980 $1,573,394 $1,126,590 $1,261,125 $1,161,700 $1,320,810

18

Evaluation Points

Beynon Sport

Surfaces Geo-Surfaces

Global Hellas

Construction

Paragon Sports

Constructors

Texas Sports

Builders Vibra-Whirl Sports Ltd

a. Purchase price 40 40.00 30.00 38.00 34.00 36.00 32.00

b. Reputation of the vendor and of the vendor's goods or services;

10 9.33 5.33 10.00 9.33 6.33 5.67

c. Quality of vendor's goods or services; 15 12.33 7.67 15.00 12.33 7.67 7.67 d. Extent to which the good or service meets the district needs; 15 15.00 7.67 15.00 15.00 7.67 7.67

e. Vendors past relationship with the District or District of similar size;

10 10.00 6.00 10.00 10.00 7.00 5.00

f. Impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses;

0 - - - - - -

g. Long term costs to the District to acquire the vendor's goods or services

0 - - - - - -

j. For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner (i) has its principal place of business in this state; or (ii) employs at least 500 persons in this state; and

0 - - - - - -

i. The vendors past record of completing work on time 15 14.33 11.00 15.00 13.33 12.00 12.00 Total Score 105 100.99 67.67 103.00 93.99 76.67 70.01

Pearland Independent School DistrictRFCSP 18-0215-11 - Synthetic Track Surfacing

Evaluation Scoring

EVALUATION CRITERIA:

19


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☒ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Staff Development/Training Waiver Renewal for 2018-2019

Executive Summary: Waivers that enable the district to be more flexible regarding various educational strategies may be requested on a rotating schedule. All may not be used; however, having prior approval from TEA enables the district to make modifications and not go back to TEA for approval. Below are the waivers that have been approved by DEIC for consideration by the board:

Staff Development Minutes Waiver: For 2018-2019: This waiver provides for a maximum of 2,100 total waiver minutes to use for professional development for districts that provide operational and instructional minutes. The district may choose how to apply their approved Staff Development Minutes Waiver. This waiver is for staff development in place of student instruction; therefore, the waiver minutes are only applicable to staff development provided instead of student instruction during the school year.

Staff Development – Subject Areas: For 2018-2019: This expedited waiver allows the

district to request up to two days to conduct additional staff training for reading/language arts, mathematics, science, or social studies training one day per subject in lieu of student instruction for two days (420 minutes per day). The extra day or days must be related to staff development on the state assessment for reading/language arts, mathematics, science or social studies, respectively on the early reading diagnostic instruments for kindergarten through grade two.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board approve the renewal of the following waivers to enable the district to be more flexible regarding instructional days and staff development:

Board of Trustees


21

Staff Development Minutes Waiver

Staff Development Subject Areas

Department Submitting: Curriculum and Instruction

Requested By: Dr. Nyla Watson

Cabinet Member’s Approval: Dr. Nyla Watson


22


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Modified Schedule/State Assessment Testing Days Waiver Renewal for 2018-2020

Executive Summary: Modified Schedule/State Assessment Testing Days Waiver, Pursuant to TEC 25.082 (a), this waiver allows the district or charter school to modify the schedule of classes, on state assessment testing days during the current school year to reduce interruptions during testing periods. The waiver has been in effect for multiple years and requires TEA renewal/approval every two years and is being re-submitted to the board for approval. Please check the years requested:

☒ 2018-2019 ☒ 2019-2020


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the PISD School Board approve the renewal of the Modified Schedule/State Assessment Days Testing Waiver to enable the district to be flexible regarding scheduling to least interrupt the testing environment.

Department Submitting: Deputy Superintendent

Requested By: Nanette Weimer

Cabinet Member’s Approval: Nanette Weimer


Board of Trustees


23


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Foreign Exchange Student Waiver Renewal for 2018-2020

Executive Summary: Foreign Exchange Student Waiver – renewal of this wavier must be completed every two (2) years:

Pursuant to TEC 25.001(e). This expedited waiver allows the district to limit the number of foreign exchange students to five per high school. An application to limit the number to less than five per high school must be submitted as a general waiver. The number requested by the district for an expedited waiver is five per high school. The waiver is subject to the provisions in the attached guidelines. The waiver will allow the district to limit the number of Foreign Exchange Students to five per high school (DHS, PHS, and TCCHS) for the next two school years.

All three (3) schools are near or over capacity.

The waiver will be issued by TEA if it is determined that admission of more than this number indicated will

(check that apply):

☒ (1) Create a financial or staffing hardship for the district

☒ (2) Diminish the district’s ability to provide high quality educational services for the district’s domestic

students

☒ (3) Require domestic students to compete with foreign exchange students for educational resources Please check the years requested:

☒ 2018-2019 ☒ 2019-2020

Overcrowding within our district and limited funding results in foreign exchange student numbers necessarily being limited.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Board of Trustees


24

Superintendent’s Recommendation: That the board approve the TEA application for a Foreign Exchange Student Waiver which allows the district to limit the number of Foreign Exchange Students to five per high school.

Department Submitting: Deputy Superintendent

Requested By: Nan Weimer, John Palombo, Kelly Holt and Kia Bouchard

Cabinet Member’s Approval: Nan Weimer


25

District Guidelines and Selection of Foreign Exchange Students

1. Parents interested in hosting a foreign exchange student should have the

foreign exchange agency contact the High School registrar’s office.

2. Placement must be by a nationally recognized agency.

3. Approximate US equivalent grade level must be 11th grade.

4. The student must be 17 or turn 17 by the end of September of the year

they would like to attend.

5. The student must show good citizenship and maturity, as evaluated by the

principal.

6. Student must have made above average grades in their home country as

well as having multiple years of English, as evaluated by the principal.

7. Must have good recommendations that show the student can handle being

in a foreign country and have success as an exchange student, as evaluated

by the principal.

8. Final acceptance decisions on all foreign exchange students are at the

discretion of the campus principal.

DEIC reviewed and approved the recommended waivers on February 19, 2018.

26


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider to Approve the Schematic Design for the Athletics Portions of the Pearland High School 2016 Bond Project.

Executive Summary: The 2016 Bond program provided for additions and renovations to Pearland High School. The board approved at the April 11, 2017 Regular Board Meeting the schematic design for the project. That approval covered additions and renovations to the building and site. There are Athletics components that were delayed for consideration at the March meeting. These items include:

modifications to the Rig (expansion/renovation of the press box, adding seating on the visitor side, new field lighting and sound system, renovating the official’s room and concession stand, upgrading reserved seating to chair seating)

new lighting and bleachers at the baseball and softball fields

adding a canopy at the baseball batting cages (field lighting has been completed by Maintenance Dept.)

(The board discussed this portion of the project at the November 28, 2017 Regular Board meeting, along with optional design scenarios for an expanded press box and Rig façade that are in addition to the original bond scope. No decision was made at that meeting pending further consideration of the optional design scenarios.) At this time approval of the schematic design is recommended. Additionally, a decision on whether to implement either or both the expanded press box and the Rig façade is required in order to maintain the August 2019 completion date. The funds for the expanded press box ($2.8M to $3.4M) and the Rig façade ($2.4M to $3.0M) are not included in the current bond budget but could possibly come from bond funds not needed for all other bond projects.


☐ Recurring

☒ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


2016 Bond Projects

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Board of Trustees


27

Superintendent’s Recommendation: That the board approve the Schematic Design for the Athletics Portions of the Pearland High School 2016 Bond Project and additionally consider the Expanded Press Box and Rig Façade possibilities.

Department Submitting: Facilities/Don Tillis

Requested By: Don Tillis

Cabinet Member’s Approval: Cary Partin


28

RIG Sports Complex

29

RIG Sports Complex Schematic Design Review

AGENDA

1. Schematic Design Review2. SD Schedule3. Press Box Plan & Concepts4. Estimated Press Box & Façade

Costs

30

RIG Sports Complex Schematic Design Review• Pearland HS• Add 360 Parking Spaces• Striping for Band Practice Field• Replace Band Tower• Renovate Press Box• Add Space at Each End of Press Box• Renovate Existing Press Box• RIG Upgrades• Replace Field Lighting• Replace Fencing• Upgrade Sound System• Upgrade Reserve Seats to Chair Seats• Renovate Locker Room/Officials Room• Renovate Concession Stand• Add Seating on Visitor Side

• Pearland HS BB & SB• Add Bleacher Seating at Softball Field• Add Bleacher Seating at Baseball Field• New Lighting at Baseball Field• New Lighting at Softball Field• Add Canopy at Baseball Batting Cages

• TOTAL BOND BUDGET• $12.9 MM

31

RIG Sports Complex Softball Bleachers

32

RIG Sports Complex Baseball Bleachers

33

RIG Sports Complex Schematic Design Review

• IMPORTANT DATES

•September 2018• GMP for Rig Project

•November 2018• Construction Start after Football Season

34

Ground Plan

Level 2 Plan

Level 1 Plan

RIG Sports Complex Press Box Plan & Concepts Existing Plan – 2258 SF

35

RIG Sports Complex Press Box Plan & Concepts Existing Plan

36

RIG Sports Complex Press Box Plan & Concepts Existing Plan

37

Ground Plan

Level 2 Plan

Level 1 Plan

RIG Sports ComplexPress Box Plan & Concepts

Bond Scope - 4307 SF

38

RIG Sports Complex The RIG Press BoxBond Scope

39

RIG Sports Complex The RIG Press BoxBond Scope

40

RIG Sports Complex The “RIG”Visitors Side – Bond Scope

41

Ground Plan Level 1 Plan

Level 2 Plan

Rig Sports Complex The RIG Press Box

Expanded Plan - 5974 SF

ADDS 1,667/SF to Bond Scope Adds $2.8M to $3.4M

42

RIG Sports Complex The RIG Press BoxExpanded Plan

43

RIG Sports Complex The “RIG” Press Box Expanded Plan

44

RIG Sports Complex The “RIG” Home Side Façade Treatment(Shown with Expanded Press Box) Estimated Cost Range $ 2.4M to $3.0M

45

RIG Sports Complex The “RIG”

• ESTIMATED COST SUMMARY• ALTERNATE 1 - Expanded Plan

ADDS 1,667SF to Bond Scope ADDS $2.8 M to $3.4M

• Home Side Façade Concept(Shown with Expanded Press Box) Estimated Cost Range $ 2.4M to $3.0M

46

Thank You

47

2016 BOND BUDGET AND PROJECTIONS

Updated: February 27, 2018

PROJECT BUDGET1

PROJECTION2 UNDER/(OVER) SCHOOLS

A 40,038,120$ 28,966,180$ 11,071,940$ Dawson HS

Dawson construction3 35,410,916$ 24,632,252$ 10,778,664$

soft costs 4 4,627,204$ 4,333,928$ 293,276$

B 41,211,824$ 44,383,899$ (3,172,075)$ PHS, incl. The Rig

Pearland HS construction 37,500,211$ 40,672,286$ (3,172,075)$

soft costs 3,711,613$ 3,711,613$ -$

C 28,979,565$ 25,988,681$ 2,990,884$ Turner HS

Turner construction 25,592,715$ 22,601,831$ 2,990,884$

soft costs 3,386,850$ 3,386,850$ -$

D 55,419,245$ 53,068,480$ 2,350,765$ JHW,Sab,Jamison

JHW/Sab/

Jamison

TOTAL 36,589,083$ 35,334,847$ 1,254,236$

construction 32,311,929$ 31,978,796$ 333,133$

soft costs 4,277,154$ 3,356,051$ 921,103$

Jr. High East TOTAL 18,830,162$ 17,733,633$ 1,096,529$ Junior High East

construction 16,633,196$ 16,033,633$ 599,563$

soft costs 2,196,966$ 1,700,000$ 496,966$

E 24,996,676$ 24,996,676$ -$ Rustic Oaks, Challenger,

Shadycrest, Harris,

Silverlake, Lawhon

Elem. construction 22,091,350$ 22,091,350$ -$

soft costs 2,905,326$ 2,905,326$ -$

F 10,009,570$ 8,004,328$ 2,005,242$ Security Upgrades at all

campuses

Security construction 8,900,530$ 7,000,000$ 1,900,530$

soft costs 1,109,040$ 1,004,328$ 104,712$

I.T. 19,345,000$ 19,345,000$ -$ Infrastructure and

Equipment

TOTAL: 220,000,000$ 204,753,244$ 15,246,756$

Notes:1. PROJECT BUDGET is the bond budget for construction costs + soft costs + contingencies

2. PROJECTION is the anticipated final project cost. It is based on GMP's approved to date, plus estimates for remainder of work.

It is subject to fluctuation as the design progresses and costs are better defined.

3. CONSTRUCTION is the total of GMP's and other packages (see page 2), including contingencies

4. SOFT COSTS include design fees, furniture, moveable equipment, A/V and IT equipment, and bond staff

PACKAGE

Page 1

48

2016 BOND GMP SCHEDULES

Updated: February 2018

Shaded Cells indicate GMP's that have been received.

OTHER TOTAL

PACKAGE EARLY GMP1

MAIN GMP2

PACKAGES3

CONSTRUCTION4 Schools in Package

A Dawson HS

Dawson 660,661$ 23,971,591$ None 24,632,252$

June 2016 Nov. 2017

B Pearland HS

Pearland HS None 34,137,286$ None 34,137,286$ Excludes The Rig and pressbox

Feb. 2018

PHS The Rig None 5,800,000$ 735,000$ 6,535,000$ PHS - The Rig, pressbox

Sep. 2018

C Turner HS

Turner None 22,601,831$ None 22,601,831$

Feb. 2018

D JHW/Sablatura/Jamison

JHW/Sab/Jamison 312,874$ 29,798,680$ 1,867,242$ 31,978,796$

Sep 2017 Dec. 2017

Jr. High East

Jr. High East None 15,765,000$ 268,633$ 16,033,633$

Apr. 2018

E Rustic Oaks, Challenger, Shadycrest, Harris,

Silverlake, Lawhon

Elementaries TBD 21,485,044$ 606,306$ 22,091,350$

Jun. 2019

F Security Upgrades at all campuses

Security Yes - amt. TBD 6,643,654$ 356,346$ 7,000,000$

Feb. 2018 Apr. 2018

I.T. Ongoing Infrastructure and Equipment

TOTAL: 973,535$ 160,203,086$ 3,833,527$ 165,010,148$

Notes: 1. EARLY GMP is a small package for work needed in preparation for construction (Dawson portables, JHW utility relocation, etc.)

Separating out this work saves overall construction time, as it can be performed while the main construction documents are

still being completed and bid. This practice is typical on most CM@R projects.

2. MAIN GMP is for the remainder of the CM@R contract. Where the date is in the future, this amount is an estimate.

3. OTHER PACKAGES are bond scopes that have been broken out and are being managed by Maintenance

(field lighting, chiller replacement, etc.). Board approval is done separately from GMP's.

4. TOTAL CONSTRUCTION is the total of all three.

Page 2

49

2/27/2018

Actual Expenditures$17,048,350.93

8%

Encumbrances$114,222,648.57

52%

Available Funds$88,729,000.50

40%

PEARLAND ISD 2016 BOND$220 MILLION

50


Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: January 2, 2018

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider to Approve the Proposed District/School Instructional Calendar for 2018-2019

Executive Summary: After initial discussion last month, the Board directed the administration to come back with a calendar that finished the school instructional year before Memorial Day. In order to accomplish that task, and while continuing to honor as much of the recommendations previously made by the district’s calendar committee, the following changes are proposed to that initial calendar recommendation:

Finish the fall semester on Friday, December 21, 2018 instead of Thursday, December 20.

Make January 9, 2019 a school day – and convert Monday, January 7, 2019 into a flexible campus based staff development day for employees.

Add 5 minutes to the school day – in order to meet the required 75,600 minutes for the year.

Graduation at NRG Stadium will take place on the last day of school (Friday, May 24, 2019).

In accordance with Texas law, teacher contracts will continue to require a return to work on May 28-30, 2019 (after students have finished the year.)

This new recommendation continues to preserve two bad weather days within the required minutes. (Otherwise, the district would have to designate two holidays as bad weather days.) The administration has secured May 24, 2019 with NRG Stadium for graduation exercises. Attached is the Proposed District/School Instructional Calendar for 2018-2019.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the board approve the district/school instructional calendar for the 2018-2019 school year as presented.

Department Submitting: Superintendent

Requested By: Sonia Serrano

Board of Trustees


51

Cabinet Member’s Approval: Sonia Serrano


52

S M T W T F S

1 2 3 4 5

6 7 8 [9 10 11 12

13 14 15 16 17 18 19 20 21 22 23 24 25 26

27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24g] 25 26 27 28 29 30 31

Staff Development

July

S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28 29 30 31

August

S M T W T F S

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

19 [20 21 22 23 24 25 26 27 28 29 30 31

September

S M T W T F S

1 2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

October (H)

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

November

S M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19+ 20 21 22 23 24

25 26 27 28 29 30

December

S M T W T F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29 30 31

January March

S M T W T F S 1 2

3 4 5 6 7 8 9 10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30 31

April

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30

June

S M T W T F S

1

2 3 4 5 6 7 8 9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

May

February

S M T W T F S

1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18+ 19 20 21 22 23

24 25 26 27 28

Holiday

Early Release

Workday g Graduation n New Staff Orientation * Tentative TAKS Testing + Bad Weather Day

[ ] Semesters H — October -Pearland History Month

172 Student Days 1st Semester = 82 days 185 Teacher Days 2nd Semester = 90 days 172 days

Pearland ISD 2018-2019 School Year

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