RECRUITMENT PROCESS OVERVIEW Process Overview ... the Job Analysis Questionnaire and accurately ......

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RECRUITMENT PROCESS OVERVIEW June 12, 2012 Personnel Commission Staff 1

Transcript of RECRUITMENT PROCESS OVERVIEW Process Overview ... the Job Analysis Questionnaire and accurately ......

Page 1: RECRUITMENT PROCESS OVERVIEW Process Overview ... the Job Analysis Questionnaire and accurately ... Recruitment and selection for classified positions are on the

RECRUITMENT PROCESS

OVERVIEW

June 12, 2012

Personnel Commission Staff

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PRESENTATION AGENDA

 Objective  Merit System Principles   Initiating a Recruitment  Recruitment Process Overview

–  Job Analysis –  Type of Recruitment –  Job Bulletin –  Job Interest Forms –  Employment Applications – Review &

Notification –  Examination Review, Development &

Revision –  Examination Types –  Eligibility Lists –  Selection Interview –  Job Offer –  Final Steps

 Employment-related Resources and Information

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OUR OBJECTIVE

  Augment your knowledge of the classified recruitment & examination process

  Share Best practices for interviewing and selecting classified employees

  Emphasize the Collaborative effort between departments/sites & Personnel Commission team members.

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MERIT SYSTEM PRINCIPLES

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 Employment and promotion on the basis of merit as shown by competitive examination

 Fair and equitable treatment in all personnel matters

 Equal pay for work of equal value  High standards of integrity and

conduct and concern for the public interest

 Efficient and effective use of the work force

  Improved performance through effective education and training

 Protection of employees from arbitrary action, personal favoritism or political coercion

Following District policy, the negotiated contract, the Education Code, and Personnel Commission

Merit Rules help to prevent issues associated with grievances and lawsuits.

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INITIATING A RECRUITMENT  The Classified Position Control

Form (PC) is used to initiate a recruitment. This form serves as clearance from the Fiscal Department for expenditure of salary funds.

 Upon receipt of the approved PC form from the Human Resources Department, the Personnel Commission recruiter will contact the hiring manager/administrator to discuss:

Recruitment Timelines ~ Advertising ~ Exam Development

*These considerations will be documented in the Recruitment/Examination Plan.*

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1. Site initiates a Position Control

(PC) form

2. The form is received by

Human Resources

3. Human Resources forward

PC to Fiscal Services for

budgeting approval

4. Fiscal Services returns the PC to

Human Resources

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POSITION CONTROL FORM FLOWCHART

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RECRUITMENT PROCESS OVERVIEW

JOB ANALYSIS

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RECRUITMENT PROCESS OVERVIEW

TYPE OF RECRUITMENT

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 Open – Competitive

 Promotional

 Promotional and Open-Competitive (with the promotional list taking precedence)

 Merged Promotional and Open-Competitive

*Merit Rule 5.2.1, Ed.Code 45272, 45284*

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RECRUITMENT PROCESS OVERVIEW

JOB BULLETIN (GENERAL)

Our recruiters collaborate with our clients to prepare & post a formal job bulletin containing:

 a description of job duties  minimum qualifications,  pay level, and  any special conditions of

employment

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SMMUSD Employment Opportunities Page

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RECRUITMENT PROCESS OVERVIEW JOB BULLETIN (ADVERTISING SOURCES)

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General • SMMUSD website & bulletin boards • Governmentjobs.com

• District Employees • ED-Join

• Craigslist

• Other Districts • County Agencies

Specialty • AdvanceWeb (OT, PT, SLPA) • CASBO • Choralnet

Regional • Malibu Times • Ventura County Star • The Acorn • Santa Monica Mirror

Higher Ed • CSUN • LMU • USC • CSLA • SMC

Other • Los Angeles Times • CareerBuilder.com • Monster.com

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RECRUITMENT PROCESS OVERVIEW

JOB INTEREST FORMS

 Job Seekers may submit an online Job Interest Card to be notified when a recruitment begins

 Job interest cards expire after 12 months

 Prior to expiration, Job interest cards can be renewed for an additional 12 months

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RECRUITMENT PROCESS OVERVIEW EMPLOYMENT APPLICATIONS-REVIEW & NOTIFICATION

  Job seekers apply for jobs through the Governmentjobs.com web site.

  Each job contains a link to the Personnel Commission’s online applicant tracking system.

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ission  Our recruiters:

 Review applications to ensure minimum education and experience and application requirements are met.

 Notify applicants of acceptance or rejection of the application.

 Invite applicants to participate in exam process.

*Applications are only accepted during the established filing period*

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RECRUITMENT PROCESS OVERVIEW EXAM REVIEW, DEVELOPMENT & REVISION

Exam development is a collaborative process.

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ission Supervisor – provides

input into the Job Analysis Questionnaire to the extent he/she has actually performed the job in the recent past and/or remains close to the work.

Job Analysis

Exam Development

& Revision

SME & Supervisor

Review

Subject Matter Expert (SME) – an experienced incumbent who is articulate in explaining the job. The SME is the best authority to complete the Job Analysis Questionnaire and accurately rate the importance and frequency of job tasks and the knowledge/skills/ abilities expected upon job entry.

Personnel Analyst – conducts job analysis and confers with SME and supervisor to determine appropriate selection methods.

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RECRUITMENT PROCESS OVERVIEW EXAMINATION TYPES

Type Description

1. Written (multiple-choice/short-answer)

Assess knowledge of a particular subject area.

2. Performance/ Practical Demonstration of Skill

Assess ability to perform essential job tasks.

3. Structured Interview Evaluate training, education and experience.

4.Training & Experience Rating

Evaluate level of experience attained by reviewing essay-type answers to supplemental application questions.

[Supervisory and managerial positions]

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*Merit Rule 5.2.7, Ed.Code 45260, 45273*

Recruitment and selection for classified positions are on the basis of merit as shown by competitive examination.

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RECRUITMENT PROCESS OVERVIEW ELIGIBILITY LISTS

 Applicants successful in all parts of the examination process will have their names placed on an Eligibility List by score.

 Ranks will be assigned by final score with the highest score receiving Rank 1. 

*Eligibility Lists are generally active for one year* 23

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Candidate Name

• G. Blumenthal • S. D. Hellmann • M. Fox • T White • H. Yang

Exam Score

• 92 • 92 • 88 • 88 • 85

Rank

• 1 • 1 • 2 • 2 • 3

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RECRUITMENT PROCESS OVERVIEW SELECTION INTERVIEW

Our recruiter will provide the hiring manager/administrator with a Certification Summary which contains:

A Listing of the Top 3 Ranks of Eligible Candidates to Interview

Sample Interview Questions Open ended Probing Situational

Interview Do’s and Don’ts

Classified Reference Request

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  Scheduling Interviews  - our recruiters schedule interviews upon learning of the hiring manager/administrator’s availability and preferences

  Interview Panel

Who? other managers/administrators or supervisors who are familiar with the position

Why? panel members are able to provide different perspectives and lend validity to the selection process

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RECRUITMENT PROCESS OVERVIEW JOB OFFERS

Our recruiter will:  make the job offer  inform the hiring manager/

administrator of the candidate’s decision

 Inform the candidate that the appointment is contingent upon successful completion of all pre-employment processing with the Human Resources Department

 Forward candidate materials to the Human Resources Department

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RECRUITMENT PROCESS OVERVIEW FINAL STEPS

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Our colleague in the Human Resources Department will: o  Schedule the pre-employment

processing appointment and coordinate the following:

1.  TB test/physical exam 2.  Fingerprint 3.  background clearances 4.  safety training 5.  new employee orientation (NEO)

o  Notify the hiring manager/ administrator once ALL clearances have been met and provide employee start date.

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EMPLOYMENT-RELATED INFORMATION & RESOURCES

 Current Employment Opportunities  Forms  Job Descriptions  Layoff & Reemployment FAQs  Merit Rules  Classified Employee Hourly Salary

Schedule  SEIU Bargaining Unit Agreement  Guide to Hiring Classified

Employees

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PERSONNEL COMMISSION WEB PAGE

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