John Le Poidevin:

Auto Enrolment, Where do you Start?

Paul Byrne:

Payroll Bureau’s Guide to Profit from Auto Enrolment

John Le Poidevin Director

Enrol My Staff

Auto Enrolment,

Where do you Start?

Paul Byrne Managing Director

BrightPay

Payroll Bureau’s Guide to

Profit from Auto Enrolment

Q&A Session

Questions Tab or #BPWebinars

Competition

Two BrightPay bureau 2015/16 licences

Q&A

WIN

Payroll Bureaus Guide to Profit

from Auto Enrolment

Paul Byrne

• Accountancy Practice for

20 Years

• Set up own company

• BrightPay Background

• 65,000 employers – UK &

Ireland

Agenda

• Auto Enrolment Summary

• Auto Enrolment as a Service

• Automate Auto Enrolment Duties

• Increase Profits from Auto Enrolment

• BrightPay’s Key Take Aways

..Auto Enrolment Summary

Auto Enrolment

• Government initiative – Save for later life

• Rolled out in stages: Oct 2012 – Oct 2018

• All employers required to offer a workplace

pension scheme to eligible workers.

NEST Research

Auto Enrolment awareness:

Understand what Auto Enrolment

means for their business 18%

91% Small

Employers

85% Micro

Employers

NEST Research

Do not have an active pensions

scheme in place 83%

1 in 2 50% have turned to advisors very

close to staging date

25% Employees will turn to an IFA for

guidance

NEST Research

AE Service Proposition:

22% Accountants

46% IFA’s

56% Payroll Bureau’s

43% Accountants

working in

conjunction

with an IFA

Auto Enrolment as a Service..

Staging Date

• Client’s staging date – date AE duties come into

effect

• Number of employees in the largest PAYE

scheme used on 1st April 2012

• TPR will write to all employers to confirm the

staging date

• Staging Date Tool – Enter clients PAYE reference

to find out their staging date

Compliance and Enforcement

• If you don’t comply, you’ll face enforcement

action.

• Statutory notices then penalty notices.

• Further non compliance may result in court

action.

Keeping Records

• AE requirement – keep records as proof of

compliance

• Enable them to prove that they have complied

with their duties

• Good business sense - avoid disputes with

employees and reconcile pension contributions

• Minimum of 6 years (or 4 for opt outs)

• Detailed Guidance (PDF, 97kb, 13 pages)

Create an Action Plan

• Checked which employees might need to be

automatically enrolled

• Choose a pension scheme and confirm that your

chosen pension provider will accept all your

employees

• Ensure that your payroll system supports auto

enrolment

• Raise awareness of AE amongst employees

Postponement

• Some or all employees can be postponed for a

period of 3 months

• Many employers believe that they need do

nothing during this period

• Communications must be sent to all affected

employees within 6 weeks, otherwise

postponement is null and void and AE will need

to be backdated

Automate AE Duties.

Automate AE Duties

• Check with the provider when the system will be

ready to handle AE requirements

• Consider an alternative software package that

will integrate the required tasks into payroll

software

• Allow you to streamline AE processes and

increase the turnover of payroll clients.

Does Your Payroll Software...

1. Assess your workforce?

2. Allow the use of postponement?

3. Automate employee communications?

4. Calculate pension contributions?

5. Handle opt-in and joining?

Does Your Payroll Software...

6. Handle opt outs and refunds?

7. Notify you when actions need to be taken?

8. Keep records and provide reports?

9. Integrate with multiple pension scheme

provider systems?

Know the Software

• Need to know how to use it before you get to

your staging date.

• Test the software ahead of clients staging date

to ensure you understand how it works.

Up-to-Date Records

• Maintain accurate information about your staff

• Inaccurate records or missing data can have

serious consequences

• It is your responsibility to ensure that records

are correct and up-to-date.

Increase Profits from AE..

1. Engage with Clients

2. Avoid Penalties

3. Chargeable Fee

4. Payroll Software

5. Increased Revenue

Payroll Solutions

• Costs for AE functionality and support.

• Alternative software package that has AE

features included and no hidden support

charges.

Payroll Solutions

• Modern innovative solutions exist that can

automate Auto Enrolment duties

• Enter staging date to assess each employee’s

eligibility for Auto Enrolment

• Employee AE communications based on each

employee’s individual eligibility.

BrightPay

• BrightPay is payroll and auto enrolment

software.

• Enable bureaus to help their clients prepare for

their staging dates.

• Automates and simplifies the AE process

• Making it easy for you to help your clients

achieve compliance.

BrightPay Payroll Software

Unlimited

Employers

Unlimited

Employees

Free

Support 60 Day

Free Trial

BrightPay’s Approach

BrightPay’s Key Take Away’s..

1. Automation

2. Functionality

3. Hidden Costs

4. Communication

Don’t forget to...

Recommend

to a friend!

A preferred supplier of:

Useful links and resources

• ICB – BrightPay Accreditation Report

• The Pensions Regulator -

www.thepensionsregulator.gov.uk/

• NEST – http://www.nestpensions.org.uk/

• Friends of Auto Enrolment – www.friendsofae.co.uk/

• Accounting web – www.accountingweb.co.uk/

• BrightPay free trial – www.brightpay.co.uk/try/

• Auto Enrolment for Dummies - http://bit.ly/1AhNPjW

Questions & Answers

For more information see: www.brightpay.co.uk

Or phone: 0845 3004 304