PayDoxPayDoxCorporate Document Management System

Rotech ABRotech AB

Interface LtdInterface LtdBusiness Software IntegrationBusiness Software Integration

Next-generation document management Next-generation document management systemsystem

Modern architectureModern architecture Three-tier architecture – client, application server,

Database server Designed for EAI (Enterprise Application

Integration) – flexible system structure can be used to integrate the whole corporate information & all existing corporate applications

Possibility of creation any new types of documents

Automatic preparation of MS Word / MS Excel outgoing documents

Reports created by users

Comparison ofComparison of PayDox PayDox with ordinary with ordinary document management systems and large document management systems and large

corporate ERP systemscorporate ERP systems

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Ordinary systems PayDox ERP systems

FunctionalityIntegration possibilityAdaptation to the customerImplementation complexityOperation complexityPrice

Documents can Documents can be both operated be both operated in e-form and in e-form and created as hard created as hard copiescopies

Control toolsControl tools

Task control Contract control Payment document control Control of employee operation with documents Document access control

Monitoring the movement of goods and Monitoring the movement of goods and materialsmaterials

Creation of records of the movement of accountability units

Specifications for the goods compositions Product mix handbooks Fast information search in the handbooks for data written

in document cards Real-time reports for the movement of goods and materials

and real-time in-stock balance for distributed stocks

Payment recordsPayment records

Payment document control and accounting Reports for contract balance of payments Reports for enterprise balance of payments Handbook of the types of financial operations Fast search of payment documents and

information inside them

Operation with documentsOperation with documents Reconciliation and approval of documents by managers in

distributed offices Operation with complex documents having tables such as

specifications, invoices, bills, payrolls, etc. Arrangement of documents by types and subjects Receiving printed MS Word documents from the system

with data on-fly inserted in the document form from the database

Fast document search by:the document details, context, time, reconciliation/approval, control, newly created

Adjustment to new documents Adjustment to new documents

Adjustment to documents with an arbitrary number of detailse.g., bills, invoices, etc.

Automatic calculation of details that can be calculated e.g., sums with the taxes taken into account, total sums, percentages, etc.

Editing document fields with user handbookse.g., partner handbooks with company names and addresses, employee handbook, etc.

Simple adjustment of document printed forms as ordinary MS Word documents: users can easily adjust the system to new documents by themselves

Automatic MS Word document outputAutomatic MS Word document output

Handbooks and databasesHandbooks and databases User handbooks Department handbooks Position handbooks Handbook of document types and document specifications Operation handbook

it allows adjusting the system to financial, payment, or accounting operations used at an enterprise

Accountability unit database- it allows controlling the whole bill of accountability units

Counteragent handbook - it contains information about business partners of an enterprise

Simple report designerSimple report designer

Users can create reports by themselves Reports can be both detailed and summarized (final

accounts) Created reports are saved in the system Reports can be viewed or printed One can go from a report to any document making up the

document to control its content

E-mail notifications for users to reconcile or approve documents

E-mail broadcast messages for all users having a right to view the document

Creation of a list of documents required for users to operate with documents

E-mail E-mail notifications andnotifications and broadcast broadcast messages messages

Protection of data transferred via a corporate network by the means of strong cryptography used by financial institutes for financial transactions

User document access separation by confidentiality, department, action, accounting or management documents

Setting up an automatically controllable user access period Storage of all electronic documents in the central database

rather than in a user computer

SecuritySecurity

CapacityCapacity

The system was developed using the latest development tools for Internet applications: one installation can serve a few thousands of users.

The system is scalable: the capacity can be increased by only increasing the power of computer equipment for the system web-server and database

Operation and maintenance simplicity: the system is only installed on a server and should not be installed on user computers

Users work with the system through an ordinary Internet-browser and receive completely prepared MS Word documents from the system

End users or branch employees can work with the system through both the Internet and a direct modem connection to a corporate server in case of high security requirements

Operation and maintenanceOperation and maintenance

Easy training: PayDox use an MS Internet Explorer well known for all users and MS Word as a client software.

To use PayDox end user can be trained in 1 hour The system can be adapted to provide user access

via WAP protocol The system functions can be modularized for a

certain user

Simplicity for usersSimplicity for users

One of the methods One of the methods for end users to work for end users to work

with awith a PayDox PayDox systemsystem

Required software and hardwareRequired software and hardware

Operating system MS Windows 2000. Server, web-server MS IIS.

Database management system MS SQL Server or Oracle.

Computer server Intel Pentium III-900, RAM 512 Mb, HDD 20 Gb

Integration with existing corporate Integration with existing corporate applicationsapplications

The system open architecture allows it to be adapted to virtually any customer requirements

The use of standard tools of connection to databases allows one to integrate the system with database-based corporate systems already operating in the enterprise

The use of standard tools of working with a web-server and e-mail allows one to integrate the system with an enterprise corporate web-server and e-mail

Service for Service for affiliateaffiliates, s, representative representative officeoffices, and business partnerss, and business partners

One system installation allows for servicing an infinite number of remote distributed affiliates and representative offices

One system installation can serve for an infinite number of legal entities (companies joined by a common business)

One system installation allows for communication with different languages such as Swedish, German, English etc.

One system for all employees, One system for all employees, branches and business-partnersbranches and business-partners

System-induced efficiencySystem-induced efficiency

System provides real-time control of business processes

System allows for actual business information at any time

System saves money and time owing to the ability of efficient decisions

System advantagesSystem advantages

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Before System applied

Security

Info accessibility

Functionality

Time saving

Managementefficiency

Thank youThank you!!

PayDox