Pavilion Development Plan - Stephen...

Pavilion Development Plan_final.doc 2015 DM

Sway Junior Football Club

Sway Cricket Club

Pavilion Development Plan


Contents 1 Executive Summary

2 Club Information i) ii) uSway Junior Football Club

Sway Cricket Club

3 Location & Existing Facilities

4 Rationale for Development

5 6

Proposed Development Design, Access & Environmental Considerations

7 Funding & Project Timeframe

Appendices

A Membership Breakdown i) ii) Sway Junior Football Club

Sway Cricket Club


1 Executive Summary Sway Junior Football Club and Sway Cricket Club are thriving local amateur sports clubs at the very heart of their local community; providing sporting opportunities for large numbers of local children. Both Clubs are based at Jubilee Field in Sway with the facilities shared between the two clubs and subject to long lease from the site owner, Sway Parish Council. The existing small pavilion adjacent to the junior football pitches and the cricket pitch is nearing the end of its useful life and does not provide appropriate facilities by current standards in terms of sanitation, disability access and appropriate changing facilities for mixed sex groups. Both clubs are fully committed to extending both inclusion and diversity within their membership and participation and the replacement facility is essential if these objectives are to be achieved. It is proposed to demolish the current building and remove the adjacent shipping container used for secure machinery storage and build a single-storey replacement building that meets current standards and is a sustainable resource that allows both clubs to continue to deliver their respective activities for decades to come. The cost of the proposed building is £195,000 inc VAT which will be funded by a mixture of grant funding, private & corporate sponsorship, work & materials provided in kind, and through the respective clubs own resources and fundraising. The Club’s are looking to complete the project by 2017.


2 Club Information

Sway Junior Football Club Established in 1988, Sway Junior Football Club [the Club] has grown significantly and is now a very successful community-based football club. Its primary objective is to encourage children in the locality to actively participate in football. The Club aims to cater for girls and boys of all ages up to the 16. The Club’s competitive teams play in the Bournemouth Youth Football League and also the New Forest and District Youth Football League. Whilst the Club prides itself on its friendly all-inclusive approach, it has to date produced two full international players, Sam Vokes (Burnley & Wales) and Josh McQuoid (Bournemouth & Northern Ireland). Most of the Club’s players continue to actively participate in sporting activities after the age of 16 whether at college or university and the Club maintains close links to the senior football club, Sway FC, whose facilities are adjacent to that of the Club. Their senior side plays in the Premier League of the Bournemouth Football League and they also run an U18s team which provides a natural stepping stone into adult football for former Sway JFC players. Sway JFC originally operated from Pitmore Lane Memorial Field in Sway before moving to the Jubilee Field facility in 2002, which remains the primary centre for the Club’s match and training activities for the younger age groups. There are four football pitches of varying sizes for the different formats of youth football marked around the cricket square. The U15 and U16 teams still train and play at Pitmore Lane. The Club achieved FA Charter Standard status in 2011 and is dedicated to following all the FA 'Respect' guidelines for the benefit of our young players. The Club are currently working towards FA Charter Standard Development Club status. The Club’s adult managers, coaches and committee members all hold FA coaching or other appropriate qualifications. Formal school-club links have been established with the local Primary Schools, St. Lukes and Brockenhurst, and it is hoped with this initiative to recruit more girls and eventually establish a girls team. The Club have also invested significantly in new safe goalposts and improving playing conditions over the past couple of years. The improved facilities for both players and spectators of a replacement pavilion would be a significant step along the road to our Development Plan goal. Current membership breakdown shown at Appendix A. More information about the Club can be found at www.swayjuniorsfc.co.uk

http://www.swayjuniorsfc.co.uk/


Sway Cricket Club

Cricket has been played in Sway for well over a century with the first recorded game being in 1873.

Sway Cricket Club was re-established in 1992 and has gone from strength to strength ever since. In 2001 the Club relocated from an “open forest” location to Sway Parish Council’s purpose-built Jubilee Fields facility. The Club now has a colts section for girls and boys from the ages of 5 to 17 supervised by qualified coaches and now fields 4 teams in the Hampshire Cricket League as well as Sunday and friendly sides. The Club was awarded Clubmark accreditation in 2011.

In accordance with the Club’s development plan, significant recent investments have been made in its facilities. These include an artificial wicket, a re-laid and re-orientated square, sight screens, covers and bowling machines. The Club started a girls-only league team in 2014 and will run a women’s’ team in 2015. The Club has a qualified female coach and fully qualified female umpire. The Club has worked with a local residential school for children with Asperger’s and tries to ensure any children interested in cricket are fully integrated within the relevant colts team and would like to do more in this area in the future. Despite the growth, the Club strives to maintain a "village team" ethos and uphold the true spirit of cricket - a competitive yet very social, friendly and inclusive club at the heart of the local community.

The replacement of the current pavilion is the Club’s highest priority and is essential for two primary reasons. Firstly the Club’s development plan anticipates continuing progress up through the Hampshire Cricket League structure with the ultimate ambition to gain promotion to the Southern League divisions. To achieve this, the facilities off the pitch need to be in line with the relevant regulations.. Secondly, a replacement pavilion will have the appropriate facilities to accommodate and make cricket fully accessible to our female members and to those with disabilities and will allow the Club to reach out to new potential members in these groups.

Current membership breakdown shown at Appendix A More information about the Club can be found at www.swaycc.co.uk

http://www.swaycc.co.uk/


3 Location & Existing Facilities Location The Hampshire village of Sway is located within the boundaries of the New Forest National Park and has a population of circa 4,000 people. There are other villages nearby such as Brockenhurst, Burley, Boldre, & Pilley nearby and Sway is 4.1 miles from both Lymington (pop. 15,000) and New Milton (pop 27,000). Sway is also equidistant at 16 miles to both Southampton (pop 254,000) and Bournemouth (pop. 188,000).

Administrative Details As is the case for most New Forest villages, the civil administration of Sway is split between a number of authorities:

• Sway Parish Council • New Forest District Council [NFDC] • New Forest National Park Authority [NFNPA] • Verderers of the New Forest. • Forestry Commission • Hampshire County Council


Sway Parish Council has the traditional responsibilities of an English parish council. New Forest District Council has responsibility for a wide range of local public services but only has responsibility for planning in areas outside of the boundaries of the New Forest National Park. Accordingly, the responsibility for planning within the perambulation of the National Park lies with the NFNPA. The Verderers of the New Forest enjoy some historic powers in relation to areas of Forestry Commission Land “the open forest” but are not relevant to the proposed. Finally Hampshire County has responsibilities which include highways, public health, and social care. Jubilee Field Sports Ground In the 1990s Sway Parish Council purchased a plot of land on the edge of the village centre that, with the help of a lot of fund raising by the village community, was transformed in to the Jubilee Field Sports Ground. Since its inception Jubilee Field has been continuously improved and offers a wide range of sporting & recreational facilities available for people of all ages and abilities to enjoy including floodlit tennis courts, children’s’ play park, football pitches and a cricket ground. Improvements to the site continue with a proposed MUGA (multi use game area) as well as the proposed replacement cricket & junior football pavilion. Whilst Jubilee Fields is owned by Sway Parish Council, the respective sports clubs each have long leases from the Parish Council and the day-to-day management of the facility is organised via the Jubilee Field Users Group upon which each sports club as well as the Parish Council is represented. The Parish Council is justifiably proud of its Jubilee Field facility and it enjoys a close working relationship with all the sports groups that use it, sharing common objectives in terms of increasing sporting participation.

Jubilee Field entrance


Ariel view of Jubilee Field Sports Ground Map Key: The area bounded in red is the entire perimeter of Jubilee Field whilst the area bounded in yellow is that leased to Sway Junior Football Club and Sway Cricket Club.

1 Sway Cricket Club Cricket square 2 Sway Junior Football Club Pitches 3 Sway Football Club (adult & U18s pitch) 4 Sway Tennis Club 5 Main pavilion 6 Car park 7 Site of proposed MUGA 8 Children’s play park


Existing Facilities The existing off-field facilities for the cricket & junior football clubs are a rather dilapidated small wooden pavilion “the cricket pavilion” and shipping container used for machinery storage. The age of the cricket pavilion is unclear, but it is known that it has been re-located on several previous occasions..

Jubilee Field cricket pavilion viewed from the cricket square which has been recently re-laid & rotated to accommodate the artificial wicket seen on the right. Also visible to the left of the pavilion are the refurbished cricket nets.


The pavilion viewed from the front. The changing rooms are to the left and the right with a small kitchen area in the middle. There are two basic toilets accessed from outside the left side of the building. There are no showers and drainage is via a septic tank.


View from rear

West side view – information for football club and cricket club members displayed in glass cabinet.

East side view – male & female toilet.


A wood clad shipping container used as a secure machinery store.

Small kitchen area at the centre of the pavilion

Visitors changing room. Rather cramped due to the inclusion of a locked storage area for children’s football and cricket equipment.


Home changing room.

Male toilet – view 1

Male toilet – view 2


4 Rationale for Development There are many reasons why the replacement of the current building is now necessary:

i) The current wooden building has simply reached the end of its useful life. The fabric of the building has become increasingly rotten in places making it difficult to control vermin and maintain any reasonable sanitary standards.

ii) The existing building was never intended to be used for multi-sex and young people. It was originally just for the cricket club at a time when there was just a single adult team of 11 men. The expansion of both cricket club and junior football club means that the building is now used by all ages and all sexes – the two clubs having combined membership of over 300 as well as having to provide for parents, spectators and visiting teams.

iii) The existing building does not make adequate provision for female

participants or spectators. There is nowhere separate to change, no showers and the single female toilet is less than satisfactory. Both the cricket club and the junior football club are keen to attract more girls into the sport. Girls already play in the junior teams of both clubs and the cricket club has recently launched a girls-only team and is establishing a second girls team and a women’s team in 2015.

iv) The existing building makes no provision for those with special needs,

whether participants, parents or spectators. In particular neither toilet is accessible for wheelchair users. Both clubs are committed to trying to increase participation from young people with special needs – the existing pavilion hinders this ambition.

v) The existing building is too small & insecure to house the grounds keeping

machinery much of which is valuable. Consequently the machinery is currently stored in a shipping container located behind the pavilion. Whilst the container has been clad in wood to reduce the visual impact, it remains an unsatisfactory arrangement and holds only temporary planning permission. Under the proposed redevelopment the machinery would be housed within the new building allowing the removal of the container.


vi) The sanitary facilities within the current building are woefully inadequate for the current number of users. There are no showers or basins for participants and only two rudimentary toilets, only accessible from the outside.

vii) The very significant increase in use of the building in recent years has

meant that the septic tank is required to be emptied on frequent basis. The proposed replacement building will have showers and as such connection to the mains drainage will be required.

viii) The food preparation facilities and areas are currently very basic and

unsatisfactory by modern standards. “Teas” of course form an integral part of any cricket match and the cricket club would like to be able to prepare sandwiches etc on site in hygienic conditions as well as to heat food. The junior football club would also like to be able to offer hot drinks and snacks in warm & hygienic conditions to players and spectators during the winter months.

ix) The cricket club is now playing at a much higher standard than was the

case previously. The Club’s 1st XI has been promoted five times in recent years, however, in 2014 the Club was denied promotion to the next level despite topping the league. Despite having good on-field facilities, the rules of the Hampshire Cricket League stated that to play at a higher level clubs must have both showers and a separate covered area for the for the players to take tea.

x) The cricket club has an ambition ultimately to be promoted out of the

Hampshire Cricket League and into the Southern Electric Premier League [SEPL] divisions above. With this in mind the new building is based on a Sport England “pavilion & clubhouse” template and is designed to comply with the requirements laid down by the SEPL.

xi) The current building does not provide warm shelter from the elements for

children or spectators during the football season in the winter months.

xii) The existing building does not facilitate the storage of all the cricket and football equipment both during and outside of the respective seasons. The cricket equipment for the colts is very bulky and at present is stored in a large cupboard built into the visitors changing room thus making the room very cramped. There is no room at all to store all the children’s football goals and balls outside of the soccer season and accordingly these have


to be removed and stored off site. The new building will be designed to allow all the equipment to be conveniently stored on site all year round..

xiii) Finally, the new building will be relatively modest in size and will be

designed to be economical to run and thus will provide a sustainable solution that will allow both clubs to thrive for many years to come.


5 Proposed Development Existing Pavilion The existing pavilion (see Fig 1) is to be demolished and removed from the site. The concrete base upon which it sites will be broken up and removed with the ground beneath restored to grass. Storage Container The wood-clad steel storage container (see Fig 1) will be removed from the site and the ground beneath restored to grass. Septic Tank & Drainage The current building utilises a septic tank. As the replacement building will be connected to the public sewer, the existing septic tank will be removed. The new building will be connected to the public sewer with the connection made adjacent to the main pavilion. Replacement Building The new pavilion building will be sited due west of the site of the existing pavilion (see Figs 2-5). It will be of traditional design and construction which is appropriate given the National Park location.


Fig 1: Existing Site Plan


Fig 2: Proposed Site Plan


Fig 3: North West Elevation

Fig 4: South East Elevation


Fig 5: North & South Elevations


Fig 6: Proposed Floorplan


The new building will have the following internal features:

• Home & Visiting changing rooms both with WC & showers • Modern kitchen area • Referee/Umpires changing room with integral shower • Disabled toilet with hand basin • Club room area with vaulted ceiling • Machinery store • Toilet accessible from the outside • Roof space storage


6

Design, Access & Environmental Considerations

The new building has been designed to comply with all relevant building regulations and planning policies. Additionally, the design has taken into account the regulations and guidelines of the following:

• Sport England: Pavilions & Clubhouse – design guidance • England & Wales Cricket Board: Pavilions & Clubhouses v1 2009 • Hampshire Cricket League – Grounds & Amenities Standards • Southern Premier Cricket League – Accreditation Guidelines

In terms of Accessibility, the new building will meet the requirements of the Equality Act and facilities for home/away teams, officials and the clubroom will fully DDA compliant. Environmental considerations are at the forefront of proposed design not least due to the location within the New Forest National Park. The unsightly existing building and shipping container will be removed and the land restored to grass. The new building will be located to the west of the current site, running alongside the existing tree line of the Shelborne Retirement Village. This new location combined with the planting of screening to the south (see Fig 2 on page 31) will make the new building, whilst far more aesthetically pleasing in itself, less visible within the landscape, especially from Station Road. The architects are currently liaising with the planning department of the National Park Authority as to the most appropriate materials to be used in terms of building materials. It is proposed that photovoltaic solar panels are installed on the roof of the south elevation and the clubs are exploring the possibility of installing a rain-water harvesting system to provide the building’s grey water requirements.


7 Funding & Project Timeline

Preliminary discussions have taken place with builders & contractors. Using the common guideline of around £1,000 + VAT per square metre, the total cost of the building will be in region of £195,000 including VAT. This will be funded by a mixture of grant funding, private & corporate sponsorship, work & materials provided in kind, and through the respective clubs own resources and fundraising. The current projected timeline is as follows: Q1 2015 Planning Permission sought & granted Q1 2015 New drainage/services installed *1 Q1 2015 Public launch of the plans 2015-2017 Fund raising 2017 Construction & Completion *2 *1 Timing of this is contingent on the timing of the installation of the MUGA at Jubilee Field as the new pavilion’s services will go under the site of the MUGA. *2 The existing pavilion will remain in use during the construction phase.


Appendix A – MEMBERSHIP BREAKDOWN

i) Sway Junior Football Club Number of players by age category (2014): U6s -U8s 16 U9s - U10s 40 U11s- U12s 36 U13s -U14s 18 (no U13 team currently running) U15s -U16s 47 Total: 157 (of which 153 boys and 4 girls) There are also 26 adult members who are team managers, coaches and committee members. TOTAL MEMBERSHIP: 183

ii) Sway Cricket Club Number of players by age category (2014): Kwik Cricket (5-7) 15 U9s 20 U11s 25 U13s 19 U15s 18 U17s 9 Adults 56 Gender Male: 151 Female: 11 TOTAL MEMBERSHIP: 162

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