Participatory Project Planning 120590869619654 2

8/2/2019 Participatory Project Planning 120590869619654 2

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Introduction to

ParticipatoryProject Planning

For the betterment of

your project proposal


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2FASID

Project Cycle and PDM

Planning

Implement

ation

Evaluation

Project Cycle and PDM

Project Name: Term:Project Area: Target Group:

NarrativeSummary

ObjectivelyVerifiableIndicators

Means ofVerification

ImportantAssumptions

Overall Goal

ProjectPurposeOutputs

Activities InputsPre-

Project

Design

Matrix

PDM


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Image of PDM


NarrativeSummary

ObjectivelyVerifiable

Indicators



Overall Goal

ProjectPurpose

Outputs

Activities Inputs

Pre-conditions


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NarrativeSummary

ObjectivelyVerifiableIndicators



Overall Goal

ProjectPurposeOutputs

Activities InputsPre-

Participatory Planning is aiming to

produce a PDM with a collaboration

among stakeholders.

Plann

ing Implementation

Evaluati

on

PROJECT CYCLE

Plan

ning

Goal


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5FASID

1. Confirm ProjectFramework

2. Analyze

Stakeholders3. Understand

Achievement

4. Analyze Problems5. Analyze

Objectives

Planning Steps

6. Select ProjectApproaches

7. Prepare Logical

Framework8. Conduct Internal

Appraisal

9. Prepare theANNEX Form

10.Submit your Plan


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6FASID

Stakeholder

AnalysisProblem

Analysis

Objective

Analysis

Project Selection

PDM

Beneficiary Victims Decision

Govenment

Ministry of ag.

farmer

researchers

...

Stakeholder

Analysis

2

Cause 1

Core Problem

Cause 2

Problem

AnalysisProblem1 Problem2

Cause 3

4

Mean 1

Core Objective

Mean 2

Objective

Analysis

Objective1 Objective 2

Mean 3

5

Mean 1

Core Objective

Mean 2

Project

SelectionObjective1 Objective1

Mean 3

6

:

PDM

7

Steps of

Planning

Workshop


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Participants

Beneficiaries

government officers

Experts/ technicians

Donor agency

Others

Participatory Approach

Moderator

+

Using Cards

to visualize the

analysis and

discussions


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8FASID

Rules of the Workshop

Write you own statement on a card. Write only one statement in a full sentence per

card.

Make your statement brief and specific Stick to the concrete expression, and avoid

abstractions and generalizations

Write your statements on the cards beforediscussing them

Do not remove a card from the board before aconsensus is obtained. Do not ask who wrote a particular card


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Scenes from

Planning workshops


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10FASID

Stakeholder

AnalysisBeneficiary Victims Decision

Govenment

Ministry of ag.

farmer

researchers

...

Stakeholder

Analysis

1

Steps of

Planning

Workshop

1. Analysis frame with concerning

stakeholders.

2. Information about not only problems,but also potentials must be clarified.

3. To decide the target group, who is the

focused group of the project


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11FASID

Steps of

Planning

Workshop

1. Cause-Effect analysis

2. A problem tree is constructed by cause-

effect analysis.3. Clarify the complexity of the problems.

Problem

Analysis

Cause 1

Core Problem

Cause 2

Problem

AnalysisProblem1 Problem2

Cause 3

2


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12FASID

Steps of

Planning

Workshop

1. Means-Ends analysis

2. A objectives tree is constructed by means-

ends analysis.3. Clarify the various solutions of the

problems.

4. Better utilize the strength of stakeholders.

Objective

Analysis

Mean 1

Core Objective

Mean 2

Objective

AnalysisObjective1 Objective 2

Mean 3

3


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13FASID

Steps of

Planning

Workshop

1. Consider the limitation of budget, time,

and other resource.

2. Select the best bunch of solutions as aproject.

Project Selection

Mean 1

Core Objective

Mean 2

Project

SelectionObjective1 Objective1

Mean 3

4


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14FASID

Steps of

Planning

Workshop

1. Project designing

Narrative summary

Indicators

Assumptions (external conditions)

PDM :

PDM

5


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NarrativeSummary


Indicators



Overall Goal

ProjectPurpose

Outputs

Activities Inputs

Pre-conditions

Narrative

Summary

Overall goalAn expected development effect when project

purpose is accomplished.

Project purposeA purpose accomplished from outputs byimplementing the project.

OutputsOutputs accomplished after necessary activities are

implemented.

ActivitiesNecessary activities to accomplish outputs.

InputsNecessary human resource and equipment to

implement the activity.


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NarrativeSummary


Indicators



Overall Goal

ProjectPurpose

Outputs

Activities Inputs

Pre-conditions

Setting Important assumptions

They need to be satisfied in order tomake the project successful.

They can not be controlled within the

project.

It is not certain as if the assumptions

happen or not.


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NarrativeSummary


Indicators



Overall Goal

ProjectPurpose

Outputs

Activities Inputs

Pre-conditions

Vertical logic of PDM


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Narrative

Summary

Objectively

VerifiableIndicators

Means of

Verification

Important

Assumptions

Overall Goal

ProjectPurpose

Outputs

Activities Inputs

Pre-conditions

Objectively Verifiable Indicators

Indicators should be set as much objectively as possible.

How to obtain indicators must be identified clearly.

By when?Who(what)?

How much?

What happen?

Measurement

for Monitoring &

Evaluation


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NarrativeSummary


Indicators



Overall Goal

ProjectPurpose

Outputs

Activities Inputs

Pre-conditions

Utilization of PDM in

Monitoring

Indicators

Achieved

Indicators

PlannedCompare

Progressed

as

planned?


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NarrativeSummary


Indicators



Overall Goal

ProjectPurpose

Outputs

Activities Inputs

Pre-conditions

Utilization of PDM in

Evaluation (with five criteria)

Efficiency

Effectiveness

Impact

Relevance

Sustainability


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For further information;

There are several learning materials available in

websites ofWorld Bank

http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225

The logframe handbook : a logical framework approach to project cycle

management, Vol. 1 of 1

Asian Development Bank

http://www.adb.org/Documents/Guidelines/Logical_Framework/default.

asp

Using the Logical Framework for Sector Analysis and Project Design: A User'sGuide
http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www.adb.org/Documents/Guidelines/Logical_Framework/default.asphttp://www.adb.org/Documents/Guidelines/Logical_Framework/default.asphttp://www.adb.org/Documents/Guidelines/Logical_Framework/default.asphttp://www.adb.org/Documents/Guidelines/Logical_Framework/default.asphttp://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225

Participatory Project Planning 120590869619654 2

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