Parliamentary Procedure & Public Speaking

Public Speaking CDE’s in FFA•Prepared Public Speaking:▫Memorized using a manuscript.▫Based on an agriculture topic.

•Extemporaneous Public Speaking:▫Given 30 minutes to prepare.▫Speech is delivered without using a manuscript or

from memorization.▫Very little preparation ahead of time.

Benefits of Good Communication

•One of the most important factors in determining career success.

•Oral communications is always one of the top skills demanded by employers.•What career does not need good communication skills?

• It will help you voice your opinion in important situations:• Parent• Citizen• Customer• Tax Payer

Benefits of Good Communication

• It is the nature of humans to form groups:• Relationships depend on communication skills.

•Learn the ability to:• Persuade others.• Change things for the better.• Seek civil justice and human rights.• Display democracy and the freedom of speech.

Building a Speech

Introduction

•Capture attention.

•Creates enthusiasm and emotion.

• Indicates the need for the speech.

•Makes the audience want to know more.

•Short stories and real life instances are good

ways to start.

Body

•The largest part of the speech.

•Contains the information that you want to tell.

•Consists of several major points surrounded by a

central objective.

Conclusion

•Reminds the audience of the objective or topic.

•May move people to action.

•Uses powerful, well planned words.

Getting Ready!•Preparation and lots of practice helps the speech

go more smoothly.

•Practice in front of others to become more

comfortable.

•Have people provide feedback for you.

•Watch and listen to yourself.

• Mirror

• Video

Delivering a Speech

•Know your audience and what they expect.

•Stage Presence is the speaker’s:

• Attitude

• Ease in front of the audience

• Confidence

• Personality

• Poise

• Body Posture

• Personal Appearance

Agriculture of the World Speech

What is Parliamentary Procedure???

•A systematic way of organizing meetings.•Governed by Robert’s Rules of Order.

Parliamentary Procedure Extends Courtesy to EVERYONE!!!

Properly Getting Recognition• Members must be recognized to speak.• Members ask the chair for recognition• In order to be recognized:

• Members must stand up.• Once standing they must say “Madame/Mr.

President”

Handling Motions• There may only be one main motion on

the floor at one time.• The main motion is made by saying, “I

move.”

Parliamentary Procedure Observes the Rule of the Majority

• Only motions that have been seconded can be discussed and take the time of the group.

• Most motions require a majority vote to pass.• The chapter takes action only after a majority

agrees it should be taken.

Parliamentary Procedure Ensures the Rights of the Minority

• Even the minority has the right to voice their opinion through discussion.

• Because of this right it takes a 2/3 vote to stop discussion. (previous question)

Parliamentary Procedure Terms

• Majority: ½ of the members present plus 1.• Minority: Less than ½ of the members

present.• Quorum: 2/3 of the total membership; this

number must be present to conduct business for the group.

•The chairperson uses the gavel to control aspects of the meeting.

•The number of taps determines the meaning.

Number of Taps•One Tap:▫Tells members to be seated.▫Used after passing or rejecting a main motion.

Action on a motion was taken▫Used after the announcement that a meeting is

adjourned.

•Two Taps:▫Calls the meeting to order.

Number of Taps•Three Taps:▫Signals members to rise during opening and

closing ceremonies.

•Series of Taps:▫Used to restore order in the group.

Order of Business = Agenda

•Keeps the meeting moving forward.•Provides a framework for the meeting.

Step 1: Call to Order• Performed by the president• Opening ceremony is included in this part

of FFA meetings

Step 2: Reading of Minutes• Reminds members of what happened during

the last meeting.• Read by secretary• Must be approved by the body

Step 3: Treasurer Report• Reports the financial standing of the club.

Step 4: Chapter Report• Officers and committee chairpersons

report on chapter Program of Activities.

Step 5: Old Business• Business left over from the previous

meeting.

Step 6: New Business• Presented by members in the form of

motions.

Step 7: Adjournment & Closing Ceremony

• Ends the meeting.• Can happen by:

• Passing a motion.• Having consensus of the body.

Presiding Officers•Examples:▫Company Chairman▫Organization President▫Speaker of the House▫Chapter FFA President

•Must be fair and impartial.•Must leave the chair when they wish to discuss business.

Voting•Four Ways to Vote:▫Voice▫Standing▫Roll Call▫Secret Ballot

•The Chair can vote ONLY to make or break a tie.

Main Motion

•Used to get group approval for a new project or some other course of action.

•Wording:▫“I move…”

Steps to handling a Main Motion1. Stand 2. Ask to be recognized by President3. President recognizes you by name4. Motion is correctly stated5. Motion is seconded6. Motion is repeated by President7. Motion is discussed8. President restates motion9. Motion is voted on10.Results of vote announced by President

Main Motion

•Requires second•Debatable•Amendable•Majority vote required•Can be reconsidered

Amend•Used to change a main motion.

•3 ways to amend:▫Addition▫Substitution▫Striking out

•Wording:▫“I move to amend the motion…”

Amend

•Requires second•Debatable•Amendable•Majority vote required•Can be reconsidered

Refer to Committee

•Used to gain more information on a motion before voting.•Must include:•The number people on the committee.•Who appoints the committee.•What power to act the

committee has.

Refer to Committee

•Wording:•“I move to refer this motion to a committee of three appointed by the president with full power to act.”

Refer to a Committee

•Requires second•Debatable•Amendable•Majority vote required•Can be reconsidered

Point of Order

•Used when one believes a parliamentary error has been made.

•Wording:▫“I rise to a point of order”

Point of Order

•Does not require second•Not Debatable•Not Amendable•Cannot reconsidered•No vote required

Previous Question

•Used to stop debate and vote.

•Wording:▫“I move the previous question”

Previous Question

•Requires second•Not Debatable•Not Amendable•Can be reconsidered before vote•2/3 vote required

Adjourn

•Used to end a meeting.

•Wording:▫“I move to adjourn”

Adjourn

•Requires second•Cannot be debated•Cannot be amended•Cannot be reconsidered•Requires majority vote

Suspend the Rules

•Used to allow the chapter to act in a way that would be against the rules of parliamentary law of the constitutional laws of the organization.

•Wording:▫“I move to suspend the rules…”

Suspend the Rules

•Requires second•Not Debatable•Not Amendable•2/3 vote required