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PARENT/STUDENT HANDBOOK

2020-2021 SCHOOL YEAR

12500 Clarksville Pike, Clarksville, MD 21029 - Phone: 410.531.6664

Email: stlouisschool@stlouisparish.org - Website: www.stlouisparish.org/school

St. Louis School is accredited by the Southern Association of Colleges and Schools Council on Accreditation and School Improvement, an accreditation

division of AdvancED.

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St. Louis School is a co-ed elementary school for children in Pre-

Kindergarten through grade 8. It does not discriminate on the basis of

race, color, sex, national origin, religion, age, disability or handicap,

gender identity or expression, or protected activity (i.e., opposition to

prohibited discrimination or participation in the complaint process).

The school is not required to adopt any rule, regulation, or policy that

conflicts with its religious or moral teachings.

Requests for reasonable accommodations for a student with a disability

may be directed to Mrs. Debbie Thomas, Principal, Mrs. Mary Ewachiw,

Assistant Principal, or Mrs. Lizz Anacker, Director of Admissions.

Religion is required each year a student attends St. Louis School. All

students enrolled in St. Louis School must attend religion classes and

services.

The school reserves the right to deny attendance to anyone whose

behavior is contrary to the teachings and ideals of the school or whose

behavior or attitude is disruptive to the functioning of the student body.

St. Louis School reserves the right to amend the Parent/Student Handbook

and parent(s)/legal guardian(s) will be notified of any changes made. This

Parent/Student Handbook is an informative booklet for parents and

students setting forth the rules and policies of the school and is not

intended as an expressed or implied contract.

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TABLE OF CONTENTS

Philosophy

Mission Statement

Vision

Partnership with Parents

Parental Support/Compliance

School History

Accreditation

Calendar Highlights 2020-2021

St. Louis School Faculty and Staff 2020-2021

Organizations

School Board

Home and School Association

Community Building Events

Restaurant Spirit Nights

St. Nick Night

Fundraising and Development Activities

Annual Fund

Box Tops for Education

Grocery Stores Card Registration

Golf Tournament

Laps for Learning

SCRIP

Shopping for St. Louis School

Educational Programs

Course of Study

Pre-Kindergarten

Kindergarten

Grades One through Five

Grades Six through Eight

Religious Instruction

The Illumination Program

The Louis IX Program

Assemblies

Field Trips

Library/Media Center

Physical Education

Educational Resources

Summer Reading and Math Lists

Student Services, Clubs, and Activities

Band

Before and After School Care

Carnival Day

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Field Day

Lunch/Recess

Student Council

Academic Policies

Academic Expectations

ACRE Testing

Assessments

Homework

Interim Reports

Missed Work

Parent-Teacher Communication

PowerSchool Parent Access

Progress Reports

Honor Roll

Retention Procedures

Scholarships

Standardized Testing Program

Student Records

Records Policy (Family Educational Rights and Privacy Act)

Work Habits

Administration

Admission Policy

Admission Priorities

Waiting List

Withdrawal

Tuition and Fees

Grant and Aid

Schedule of Payment

FACTS Information

Archdiocese of Baltimore Acceptable Use Policy for Computers and Telecommunications

Web-based Services

School Uniform

Pre-Kindergarten Students

Boys – Kindergarten through Grade 8

Girls – Kindergarten through Grade 5

Girls – Grades 6 through 8

Cold Weather: Sweaters and Sweatpants

Summer Uniform

Physical Education Uniform

Jewelry and Makeup

Hairstyles

Out of Uniform Days

Uniform Exchange Program

Lost and Found

Discipline

Positive Reinforcement

Conflict Situations

Conduct Card

After School Detention

Saturday Detention

Suspension

Expulsion

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Search and Seizure

Policies Regarding Legal Matters

Harassment Policy

Bullying Policy Statement

Child Custody Issues

Buckley Amendment

Bloodborne Pathogens

Asbestos Hazard Emergency Response Act

School Procedures

School Hours

Responsibility for Students Before and After School Hours

Attendance Policies

Perfect Attendance

Tardiness

Early Departures/Late Arrivals

Absence

Truancy

Release of Students to Persons Other than their Parents

High School Visitation Policy

Emergency and Weather Related Closings/Delayed Openings

Pets

Communication

Communication to Parents

Change in Family Status/Name

Change in Contact Information

Crisis/Emergency Management Plan

Emergency Information

Emergency Plans

Fire Drills/Student Safety

Flocknote

Restricted Areas

Child Abuse and Neglect Reporting Policy and Procedures

School Visits

Cell Phone Policy

Telephone Use, Messages

Transportation

Cars

Health Services

Maryland School Immunization Requirements

Health Records

Communicable Diseases

Dispensing of Medication

Vision/Hearing Screening

Head Injury

Hand Washing Policy

Allergies

Counselors

Insurance

St. Louis School Safety Opening Plan for 2020-2021 Academic Year

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Social Distancing Guidelines

Access to SLS Remote Learning for On-Campus Students

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Philosophy

The Saint Louis School Community is comprised of dedicated parents, students,

faculty, staff members, administrators, and priests. As teachers who minister to this

community, we feel called to serve all in our school setting and to lead them to a

Christian awareness of the Catholic faith through our example, through our teaching,

and through our love. We, the community of Saint Louis, celebrate our faith and

learning in a joyous, nurturing, academic setting.

We believe that each student, as a gift from God, is created as a unique individual. In

cooperation with the family, we strive to lead our students to acknowledge and

develop their God-given abilities. The learning environment is enhanced through a

variety of teaching methods and strategies to facilitate maximum achievement for

each child. A strong academic foundation is provided in a Christian atmosphere to

enable each student to develop his or her strengths in leadership, academics, social

skills, and social outreach.

Saint Louis School follows the Course of Study of the Archdiocese of

Baltimore. Each student is guided to attain his or her level of academic potential.

As teachers, we endeavor to provide our students with the necessary skills to face

future demands. We strive to develop character of mind, Christian witness, and the

ability to make reasonable and responsible decisions in today’s society.

Committed to academic excellence, the staff of Saint Louis School supports one

another, works closely with the administration, and shares a love for teaching in a

Catholic environment. The welfare of each student is the motivational force of each

of us. As a cooperative team of teachers and administrators, we believe that our

primary purpose is to enable our students to become active learners, and to provide

the means by which they can grow and develop spiritually, socially, physically, and

academically.

In accord with our professional commitment, we seek parental input and

involvement in the school. We perceive parents as the primary educators of their

children. Therefore, we adhere to mutual sharing, communicating, caring, and

teaching for the benefit of the children entrusted to us. Together, as a faith

community, we journey toward the Kingdom of the Risen Christ.

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Mission Statement

Through our commitment to Catholic values and academic excellence, St. Louis

School exists to educate lifelong learners who transform the world through intellect,

love, justice, and peace.

Vision

∙ To develop an atmosphere in which Catholic Christian principles and attitudes

are learned and lived

∙ To foster an understanding of the basic beliefs and traditions of the Catholic

Church so as to experience a total living of our faith

∙ To prepare students to assume leadership roles and to participate responsibly in

the Church and community

∙ To promote an awareness of and concern for bringing about peace and justice in

today’s world

∙ To provide an academic environment in which the student acquires basic learning

patterns as well as an eagerness for knowledge and learning

∙ To recognize the learning style of each student in order to channel the academic

process and assist him or her to achieve according to potential

∙ To provide an academic environment that fosters the freedom to learn without

fear of judgment or failure

∙ To provide the skills necessary to enable students to become independent learners

and to challenge students to achieve to the best of their abilities

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Partnership with Parents

By enrolling your child in a Catholic School, you agree to certain important

responsibilities. These include:

1. to be a partner with the school in the education of your child

2. to understand and support the Catholic mission and identity of the school

3. to read all communications from the school and to request clarification

when necessary

4. to know who your child’s teachers are and to observe parent-teacher conference

dates and any special requests for meetings

5. to discuss concerns and problems with the person(s) most directly involved

6. to be as actively involved as you can be in the life of the school and to

volunteer assistance when possible

7. to promote your school and to speak well of it to others

8. to meet your financial obligations in a timely manner and to support the

fundraising efforts of the school when possible

9. to appreciate that Catholic education is a privilege that many persons do not

have

Parental Support/Compliance

In cases of serious or repeated noncompliance by a parent with school policies or

procedures, the administration reserves the right to withdraw that parent’s

child/children from the school.

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School History

As one of the first parochial schools in rural Howard County, Saint Louis School

opened in October 1923. The school is named for the parish patron saint, King Louis

IX of France, who reigned from 1226 to 1270.

The Sisters of Divine Providence of Kentucky staffed the school from its inception

until 1976. Since then, the Sisters of the Holy Union (S.U.S.C.), the Sisters of Notre

Dame de Namur (S.N.D.), and lay teachers have educated the students of Saint Louis

School.

The school shares in the education apostolate of the parish. The development of

intellect includes an environment that nurtures creativity, joy of learning, and

spiritual values. Personal development occurs in an atmosphere of faith, leading

each student toward a sense of self-worth and accountability. Activities offered

promote a positive self-identity as students become maturing Christians. The

learning experiences enhance the opportunities for students to develop integrity,

initiative, cooperation, and self-direction.

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Accreditation

St. Louis School has been recognized by the United States Secretary of Education

as a 2017 and a 2010 National Blue Ribbon School.

St. Louis School is accredited by the Southern Association of Colleges and Schools

Council on Accreditation and School Improvement (SACS CASI). Founded in

1895, SACS CASI accredits schools and school systems throughout the United

States and overseas. SACS CASI is an accreditation division of AdvancED.

AdvancED is also the parent organization of the North Central Association

Commission on Accreditation and School Improvement (NCA CASI) and the

National Study of School Evaluation (NSSE).

Through processes such as accreditation, St. Louis School strives to maintain an

environment of excellence in which all students are nurtured and thrive.

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Calendar Highlights 2020-2021

A complete calendar may be found on the school website.

First Day of School for students in K-8: Monday, August 31, 2020

First Day of School for Pre-K students: Wednesday, September 2, 2020

Thanksgiving Break: Wednesday, November 25, 2020 - Friday, November 27, 2020

Christmas Break: Begins Tuesday, December 22, 2020 following a noon dismissal

School Resumes: Monday, January 4, 2021

Easter Break: Begins Thursday, April 1, 2021 following a 12:45 p.m. dismissal

School Resumes: Monday, April 12, 2021

Eighth Grade Graduation: Wednesday, June 2, 2021

Last Day of School for Pre-K: Thursday, June 3, 2021

Last Day of School for K-7th: Thursday, June 10, 2021 with an 11:30 a.m. dismissal

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St. Louis School Faculty and Staff 2020-2021

Rev. Monsignor Joseph L. Luca Pastor

Fr. Zack Crowley Associate Pastor

Fr. Nicodemus Konza Associate Pastor

Mrs. Deborah Thomas Principal

Mrs. Mary Ewachiw Assistant Principal, Coordinator of Mission and Ministry

Mrs. Lizz Anacker Director of Admissions

Mrs. Susie Madden Coordinator of Academic Affairs

Mr. Richard Brotzman Technology Coordinator

Mrs. Becky Wilson Director of Development

Mrs. Maureen Hurst Business Manager

Mrs. Katie Tyler Administrative Assistant

Mrs. Lisa McCarthy Office Assistant to the Business Manager

Mrs. Christine Bowen-Kreiner Teacher - Cohort Pre-Kindergarten A

Mrs. Lauren Tyler Teacher - Cohort Pre-Kindergarten B

Ms. Maria Melzer Teacher – Cohort Pre-Kindergarten C

Mrs. Jennifer Heffner Teacher’s Assistant - Cohort Pre-Kindergarten A

Ms. Kelly Vasile Teacher’s Assistant - Cohort Pre-Kindergarten B

Ms. Rebecca Quinn Teacher’s Assistant - Cohort Pre-Kindergarten C

Mrs. Melanie Farace Teacher - Cohort Kindergarten A

Mrs. Kelsey Amrhein Teacher - Cohort Kindergarten B

Ms. Clare Widitz Teacher’s Assistant - Cohort KA

Mrs. Tracie DiBernardo Teacher’s Assistant – Cohort KB

Mrs. Amy Vicendese Teacher - Cohort 1A

Ms. Katie Lawrence Teacher - Cohort 1B

Ms. Beth Hoeck Teacher’s Assistant – Cohort 1C

Mrs. Beth Nichelson Teacher’s Assistant – Cohort 1C

Mrs. Becky Kenney Teacher - Cohort 2A

Mrs. Kathy Johnson Teacher - Cohort 2B

Mrs. Mary Peters Teacher’s Assistant - Cohort 2A

Ms. Grace Ruppert Teacher’s Assistant - Cohort 2B

Mrs. Darcy Sutton Teacher - Cohort 3A

Mrs. Kate Maloney Teacher - Cohort 3B

Mrs. Frances Thomas Teacher’s Assistant - Cohort 3C

Mrs. Stacy Benton Teacher’s Assistant - Cohort 3C

Mrs. Gail McCorkle Teacher - Cohort 4A

Ms. Kate Horning Teacher - Cohort 4B

Ms. Amy Conrad Teacher’s Assistant - Cohort 4C

Mrs. Maria Morrison Teacher’s Assistant - Cohort 4C

Mrs. Tanya Rossi Teacher – Cohort 5A

Mrs. Pam Riggin Teacher – Cohort 5B

Ms. Lara Miller Teacher – Cohort 6A

Mr. Patrick Deegan Teacher - Cohort 6B

Ms. Christine Duff Teacher - Cohort 6C

Ms. Debbie Rosenberg Teacher - Cohort 7A

Mrs. Michelle Cabrera Teacher – Cohort 7B

Mrs. Sandy Osborne Teacher - Cohort 7C

Mrs. Jane Spera Teacher – Cohort 8A

Mrs. Marion Conley Teacher - Cohort 8B

Ms. Dottie Peterson Teacher - Cohort 8C

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Mrs. Amber Osborne Teacher - Physical Education PK-8

Mr. Larry Bowes Facilities

Mrs. Elizabeth Brigham Playground Monitor

Mrs. Christy Brought Counselor - 5-8

Mrs. Monica Courtney Teacher – Spanish PK-1

Mrs. Annabelle Lillard Paraeducator, Louis IX Program

Ms. Danielle d’Epagnier Teacher - Art PK-8, Director of the Before School Care Program and the After

School Care Program

Mrs. Martha Ellerbrock Library Media Specialist

Mrs. Elizabeth Friedman Teacher - Illumination

Ms. Carol Fries Teacher - Spanish 2-8

Mrs. Eileen Gough Nurse

Mrs. Marie Hatfield Teacher - Illumination

Mr. Brad Jones Facilities Coordinator

Mr. Michael Kerins Teacher - Illumination

Mrs. Laura Leonard Nurse

Mr. Manuel Lemus Facilities

Mrs. Raquel Lohmeyer Teacher - Illumination

Mr. Paul Marlatt Facilities

Ms. Bridget McCarthy Teachers’ Assistant - 5-8

Mrs. Laura Brookman Counselor - Pre-K - 4

Mrs. Sandra Osborne Teacher - Music PK-8

Mrs. Mary Phelps Teacher – Computer K-2, Assistant Technology Coordinator

Mr. Doug Rhodovi Facilities

Mrs. Maribeth Riser Paraeducator, Louis IX Program

Mrs. Mary Jane Sacker Teacher - Louis IX Program

Dr. Patrick Sprankle Youth Minister

Mrs. Erin Thamert Assistant Band Director

Mrs. Jennifer Weglein Band Director 4-8

Mrs. Zulma Whiteford Teacher – Computer 3-8, STEM Coordinator

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Organizations

School Board Subject to regulations from the Archdiocese, the School Board is the advisory body for St. Louis

School. The primary responsibility of the School Board is to ensure that the assets and personnel

of the school are used to promote and strengthen the school and the parish community. The

Board’s responsibilities include, but are not limited to, recommending tuition rates each year,

acting as a liaison with local/state officials, ensuring implementation of and compliance with

policies of the Archdiocese of Baltimore, implementing and/or supporting desirable educational

and communication programs, and bolstering the financial strength of the school.

Mr. Kevin Ford Board Chairperson

Mr. Sandy Houen Finance Chairperson

Mr. Matthew Dragonette Board Member

Mr. Jason Augustino Board Member

Mrs. Maddie Pikus Board Member

Mr. Mike Kemp Board Member

Rev. Msgr. Joseph L. Luca Pastor

Mrs. Deborah Thomas Principal

Mrs. Mary Ewachiw Assistant Principal

Mrs. Becky Wilson Development Director

Mr. Bjorn Thorstensen Home and School Association

Chairperson

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Home and School Association The Home and School Association encourages parents and teachers to work as partners in fulfilling

the mission of St. Louis School. The Home and School Association coordinates volunteer

opportunities and promotes fund-raising activities. All volunteers are required to comply with the

archdiocesan requirements under the Virtus program. All parents are expected to become actively

involved in Home and School Association events. The Home and School Association holds four

general meetings during the school year.

Executive Committee

Mr. Bjorn Thorstensen Chairperson

Mrs. Annpriya Kukadia Vice-Chairperson

Mrs. Amber Henggeler Second Vice-Chairperson

Mrs. Cheryl Chafos Secretary

Mrs. Deborah Thomas Principal

Mrs. Mary Ewachiw Assistant Principal

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Community Building Events

This year, St. Louis School strives to build a strong sense of community among our students

and parents remotely. We also hope to host in-person events in Spring 2021. Please read our

newsletter, “News You Can Use,” for weekly updates.

Restaurant Spirit Nights

SLS Spirit Nights will have a different focus this year. Instead of gathering and sharing a meal

together while raising funds for our school, we will be focusing on how we can give back to the

community and support restaurants that have helped us in the past.

All Carry Out Spirit Nights will be held on the third Monday of each month. You will not need to

submit a flyer with your order.

St. Nick Night St. Nick Night celebrates one of the children’s favorite saints. St. Nicholas himself stops by to

meet with the children, hear their holiday wishes, and have a photo taken with his young admirers.

This year, we will be having a drive by St. Nick Night for St. Louis School families. Please be on

the lookout for more information!

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Fundraising and Development Activities

Annual Fund Each year, school and parish families are encouraged to participate in the annual fund, the school’s

primary fundraiser. Families respond generously, and their gifts are used to support and enhance

programs that benefit the students.

Box Tops for Education Box Tops is a very easy way to raise money for the school. This year, Box Tops has gone digital.

If you see the blue label, use the new Box Tops app to scan your receipt. The app will find

participating products purchased at any store and instantly add cash to your school’s earnings

online.

Grocery Stores Card Registration Parents, relatives, and friends are encouraged to register their Harris Teeter, Martins, and Food

Lion bonus cards for the benefit of St. Louis School. Cards need to be re-registered each academic

year, and the school receives credit each time a purchase is made.

Golf Tournament Conducted each spring, the golf tournament is a premier fundraiser that benefits our school by

making funds available for technology, scholarship assistance, and improvements. A

tremendously enjoyable event, the golf tournament is an opportunity for duffers to display their

skills in the verdant setting of a nearby golf course.

Laps for Learning Exercise and fun combine to make this event an enjoyable, school-day fundraiser. Students obtain

sponsors whose financial support helps to defray the cost of projects, activities, or improvements

to the school.

SCRIP The SCRIP program is a year-round fundraiser whose profit reduces tuition for all school families

as a line item on the budget, reduces an individual family’s tuition, and helps families earn

volunteer hours. The school purchases gift certificates from many stores at a discount and sells the

certificates at face value. Once a year, each family receives a credit on their tuition bill based on

the rebate percentage of the gift certificates they have purchased. For every $100 purchased, a

family also earns one-half hour toward volunteer hours. A tuition credit for SCRIP purchases will

be made in August following the school year. SCRIP is sold after most of the weekend masses, in

the morning prior to the start of the school day, and through an envelope that can be sent home

with the children.

Shopping for St. Louis School Help St. Louis School earn free school supplies when you shop at Office Depot by giving the

school ID# 70046369 to the cashier at checkout.

When shopping on Amazon.com sign in via the school link, found on our website. St. Louis

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School can earn up to 10% of your purchase total. You can also use Smile.Amazon.com to register

SLS as your charitable organization and we can earn up to 10% for every purchase you make!

After registering, just use the smile.amazon.com address each time you order through Amazon and

SLS will automatically receive a donation from them.

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Educational Programs

Course of Study St. Louis School follows the Archdiocese of Baltimore Department of Catholic Schools

Curriculum Standards as well as the regulations of the Maryland State Department of Education

for non-public schools. The archdiocesan curriculum standards are predicated upon content

standards promulgated by national organizations of experts in various disciplines. From this

perspective, St. Louis School educates students in reading, English, writing, mathematics, science,

social studies, Spanish, technology, physical education, health, fine arts, and library skills.

Religious instruction centers on providing the student with opportunities to experience God’s love

through prayer, scripture, sacraments, and love of neighbor. In addition, the family life program

is offered to students in kindergarten through eighth grade, and the students in second grade

prepare to celebrate First Reconciliation and First Eucharist.

Pre-Kindergarten Children who are four years of age are invited to attend our pre-kindergarten. Students attend

either a full day or part-time session which is offered Monday through Friday. The program

enables children to learn through discovery while introducing them to the school setting. The St.

Louis Pre-K is recognized as a Level 5 program by Maryland EXCELS.

Kindergarten Our kindergarten addresses the needs of the whole child. Designed to enable each child to succeed

at his or her own ability level, the kindergarten program fosters an eagerness for learning while

addressing each child’s needs in a positive, loving environment.

Grades One through Five Classes in grades one through five are primarily self-contained. Areas of instruction include:

religion, family life, language arts (reading, phonics, spelling, English, writing, handwriting),

mathematics, social studies, and science. Students are instructed in the areas appropriate for each

grade level. Subjects such as Spanish, technology, library science, physical education, art, and

music are taught by specialty area teachers.

Grades Six through Eight In grades six through eight, instruction occurs departmentally in the following areas: religion and

family life, language arts (reading, English, vocabulary/spelling, writing), mathematics (including

pre-algebra, algebra, and geometry), science (including science lab), social studies, Spanish,

technology, physical education, art, and music.

Religious Instruction Religious education of the students is the responsibility of faculty and staff members who join with

parents to model our Catholic faith. Celebration of the Mass is an integral part of our religious

instruction. From October through Memorial Day, students in kindergarten through eighth grade

participate in a weekly mass at 9:30 a.m. on Tuesdays. One class attends Mass while all other

classes watch a recording of Mass from their classroom. Students in fifth grade and above are

encouraged to become altar servers. Additional liturgies and prayer opportunities are planned for

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holy days and other special occasions. The students are expected to attend mass on the weekend

with their families. Daily prayer is a part of the religious activity in the classroom. Pre-

kindergarten students also visit the chapel for prayer-time. Opportunities are provided for older

students to celebrate the Sacrament of Reconciliation during the school year. All students enrolled

in St. Louis School must attend religion classes and services.

Catechesis for Family Life

As an integral part of the faith formation curriculum, students participate in Catechesis for Family

Life. This age-appropriate program about Christian living, chastity, character formation, and safe

environment training promotes communication between you and your child. Parents are

encouraged to review the program materials.. After examining the program, parents may refer any

questions or concerns to Mrs. Ewachiw, Assistant Principal.

The Illumination Program The Illumination Program consists of a team of specialists who assist and accommodate students

of all ability levels in order to optimize the students’ learning experience in the school’s rigorous

curriculum. Utilizing flexible grouping, the Illumination Program adapts to the needs of the

students. Participants engage in small group and whole group instruction. Some students may

have an educational report on file which may highlight specific areas of need. A Student

Accommodation Plan may be drafted for such students to summarize the student’s strengths, needs

and accommodations. The Illumination team may recommend exempting a student, in grades 4-

8, from foreign language based upon results of an up-to-date educational assessment that notes

deficits in one or more academic areas. Such students will receive extra support in a small group

setting. An appropriate comment code will appear on the student’s progress report card reflecting

exemption from the foreign language course. The Illumination team also partners with core subject

teachers to extend the learning of students who would benefit from additional challenges.

The Louis IX Program The Louis IX Program is a program through which the school educates children with Down

syndrome who are siblings of currently enrolled students or St. Louis graduates. As such, the

program enables siblings to share a common school experience while providing opportunities for

the entire SLS community to honor the giftedness of each individual.

Library/Media Center The Library/Media Center is an integral part of each student’s education at St. Louis. It draws all

subjects together in a cross-curricular resource center. It is, therefore, an important adjunct to each

subject. Through computers, the Internet, and an extensive book and encyclopedia collection, the

Library/Media Center provides a setting in which each child may achieve his/her maximum

academic potential by growing as a life-long reader and researcher.

There is a book replacement charge for unreturned library books. If the replacement cost of the

book is not paid, the school reserves the right to withhold a student’s records.

Physical Education Physical education is mandatory for grades K-8 as a departmental subject. Classes are conducted

by a qualified instructor. In order to be excused from physical education, a student must present a

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written note to the instructor from a parent/guardian or doctor.

Educational Resources

Pre-K Comprehensive Curriculum C4L Kaplan Early Learning

Religion

PreK-K Allelu! Our Sunday Visitor

1-8 Alive in Christ Our Sunday Visitor

K-8 Family Life Benziger

Language Arts

K Explode the Code EPS

K-4 Journeys Houghton Mifflin/Harcourt

(Comprehensive LA)

1 Phonics Pearson

K-4 Handwriting Zaner Bloser

5 Reading Street Pearson

5-6 Open Court Reading SRA/McGraw-Hill

Vocabulary from Classical Roots EPS

Voyages in English Loyola Press

7-8 Literature and Integrated Studies Scott Foresman

Vocabulary from Classical Roots EPS

Voyages in English Loyola Press

Social Studies

K-4 Social Studies Houghton Mifflin/Harcourt

4 The Maryland Adventure Gibbs-Smith

5 Horizons United States History Houghton Mifflin/Harcourt

6 Discovering Our Past, World History Glencoe McGraw-Hill

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7 Discovering World Geography Glencoe McGraw-Hill

8 American Journey Glencoe McGraw-Hill

Science

K Tray Science

1 Science Scott Foresman

2-3 Science A Closer Look Macmillan/McGraw-Hill

4-8 Science Fusion Houghton Mifflin/Harcourt

Mathematics

K-4 Envision Math Pearson

5 Progress in Mathematics Sadlier

6 Mathematics: Application and Glencoe

Connections - Course 1, 2, 3

7 Pre-Algebra Glencoe McGraw-Hill

Algebra Structure and Methods McDougal Littell

8 Reveal Math McGraw Hill

Algebra Structure and Methods McDougal Littell

Geometry McDougal Littell

Spanish

PreK-K Age appropriate resources

1 First Steps in Spanish Julio Esteban

2 Primary Spanish Julio Esteban

3-4 Exploring Spanish EMC Publishing

5-7 ComoTeVa Glencoe McGraw Hill

8 ¡Así se dice! Glencoe McGraw Hill

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Summer Reading and Math Lists Summer reading lists are available on the school website:

https://www.stlouisparish.org/school/summer/.

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Student Services, Clubs, and Activities

Band Students in grades four through eight may enroll in the Instrumental Music Program. Lessons with

our band instructor, Mrs. Jennifer Weglein, will be held remotely this year. The school has

contracted with the Instrumental Music Program of Columbia, Maryland for this program.

Before and After School Care

Before school care is provided from 7:30 a.m. to 8:40 a.m. The drop-off time is no earlier than

7:30 a.m. If the school day is delayed (e.g. inclement weather), the opening of Before Care is

delayed the same length of time. (A two hour delay in the opening of school means that Before

Care will begin at 9:30 a.m.) During Before Care, milk and a snack will be provided. The cost for

Before Care is $13 per day, with a cap of $170 per month per student. Payment for Before Care is

calculated at the end of each month by tallying the number of days each student was in attendance

that month and multiplying that number by the daily rate. Payment for Before Care is made through

the FACTS Tuition Management System.

After school care is available from dismissal until 6:00 p.m. Students will receive a snack, engage

in playtime, and have the opportunity to complete homework. The cost for After Care is $18 per

day, with a cap of $235 per month, per student. A late fee of $1 per minute will be assessed for

every minute a child is in After Care past 6:00 p.m. On early dismissal days, students attending

After Care will be assessed as follows:

● From early dismissal to 3:15 p.m. - $18

● From 3:15 on, the fee will be an additional $18

Payment for After Care is calculated at the end of each month by tallying the number of days each

student was in attendance that month and multiplying that number by the daily rate. Payment for

After Care is made through the FACTS Tuition Management System.

St. Louis School students entering pre-kindergarten through eighth grade are eligible to participate

in Before Care and After Care. Half-day pre-kindergarten students may attend Before Care only.

Full-day pre-kindergarten students may attend Before Care and/or After Care. Registration is

required to participate in the programs which are licensed by the State of Maryland. To register a

student, or for more information, please call the school office.

Carnival Day During the spring, the students enjoy a carnival style day of games and activities. This day is

coordinated by faculty and staff members who are assisted by parent volunteers. Proceeds from

this day are donated to a cause designated by the school. We are hoping to be able to host this

event in Spring 2021, but please be on the lookout for updates in the weekly “News You Can Use”

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newsletter.

Field Day Each year in the spring, a day of events is coordinated by the physical education instructor with

assistance from parent volunteers. All students participate in the events. We are hoping to be able

to host this event in Spring 2021, but please be on the lookout for updates in the weekly “News

You Can Use” newsletter.

Lunch and Recess Students will remain in their cohorts for lunch and recess. Lunch will take place in the classrooms,

and students will wash their hands before and after eating. Students may not bring nut products to

school. Water fountains have been disabled, so students should bring enough water bottles to

quench their thirst for the entire school day. Students are to bring their lunch in easy-to open

packages, as the faculty and staff will be unable to assist with opening the containers. Students

should also bring napkins and necessary utensils (spoons and forks only; knives are not permitted).

Students will bring home all lunch trash.

Students will maintain social distancing during recess and may remove their masks while outdoors.

Students will play on assigned areas of the fields and the blacktop. Playground equipment will not

be shared, and any school-owned equipment that a student uses will be cleaned prior to becoming

available for another student.

If students forget their lunches, parents are not permitted to bring their forgotten lunch during the

school day. Please call the school and we will organize a lunch to be given to the student.

Student Council Students who participate in Student Council have the opportunity to learn about and participate in

the political process, serve others, raise money for the school and for various charities, and have

fun. Seventh and eighth grade students are elected to serve as officers, while students in grades

five through eight are elected to represent the entire student body.

Any student service related fees, with the exception of band, must be paid through

the FACTS Tuition Management System.

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Academic Policies

Academic Expectations The administration and faculty set the following academic goals for each student attending

St. Louis School:

∙ that each student will accept the challenge to work to his/her potential

∙ that each student is encouraged to achieve to the best of his/her ability

∙ that homework will be completed as a follow-up to daily class activities

∙ that leadership opportunities be open to all

∙ that service to others is part of the spiritual and moral development of the student

∙ that positive self-esteem is a product of responsibility and accountability

∙ that promotion is determined by academic progress, maturity level, and attendance

∙ that violations of the school conduct code may result in detention or more serious

measures

ACRE Testing Each year in compliance with the requirements of the Archdiocese of Baltimore, St. Louis School

administers the ACRE, the Assessment of Catholic Religious Education Test. This test is written

and published by the National Catholic Educational Association. The assessment is administered

to the fifth and eighth grade students.

The NCEA returns to the school a School Report rather than individual student reports. The results

highlight the areas of strength and areas for improvement in our religion program and instruction.

These results help the school and the teachers to assess the students’ understanding of some basic

Catholic truths, doctrines, understanding or perception of God, worship, sacraments, scripture, and

Church. Results from the ACRE test are valuable for the planning and instruction of religion.

Assessments Students are assessed in all subject areas, and upon the discretion of the teacher, matters of interest

or concern are sent home for a parent’s/guardian’s signature.

Midyear and end of year assessments are administered to students in grades 4-8 as follows:

Grade 4 - math; Grade 5 - math and English language arts; Grade 6 - math and English

language arts; Grade 7 - math, English language arts, and science; Grade 8 - math, English

language arts, science, and social studies.

Cheating and plagiarism are taken very seriously. Any student in grades 4-8 who cheats or

plagiarizes will be re-assessed. The administration and the child’s parents will be notified.

Cheating or plagiarism may also immediately result in after school detention, Saturday detention,

suspension, or expulsion.

IEP Process: If a student is not progressing academically, the school may ask the

parents/guardians to initiate, or the parents/guardians may initiate on their own, the process to

request a professional consultation and/or evaluation through the local public school system or

from private providers. The evaluative process through the local public school system is

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generally called the IEP Process (Individualized Educational Plan) and begins when a

parent/guardian calls “Child Find”. Following the initial phone call to the Local Educational

Agency (LEA) Child Find, parents/guardians are given an initial meeting date within thirty days.

At this initial meeting, parents/guardians and school faculty are invited to share their concerns,

present information, and discuss whether an evaluation will take place. Catholic school staff, in

particular the student’s teacher, are a vital part of the process. If an evaluation is deemed

warranted and takes place, recommendations and an academic plan are developed and given to

the parents/guardians at the summative meeting following the academic evaluation. If such a

plan is developed and the test results determine that there is a need for accommodations and/or

modifications within a student’s learning environment, the school administrator will consult with

the parents/guardians to determine what accommodations, resources, plans, and school

placements may be implemented. When appropriate, a Student Accommodation Plan is

developed at your child’s Catholic School.

The IEP process begins with the collection of screening information to determine if there is a

reason to suspect a disability under special education laws. An initial IEP meeting with the IEP

committee from the child’s local public school St. Louis school must be invited to participate in

this meeting) will determine whether or not an evaluation plan is necessary.

If an evaluation plan is developed and the test results determine that there is a need for

implementation of an Individualized Education Program (IEP), St. Louis School administrators

will consult with the parents to determine the most appropriate academic placement for the child.

School age children who attend a private or religiously affiliated school may be referred for

identification by calling the Child Find Program at the Howard County Diagnostic Center (410-

313-7046). When a student in a private or religiously affiliated school is referred, the parents are

asked to complete a Parent Referral form, Parent/Guardian Questionnaire, and Educational Report

form. Written permission is obtained for Howard County Public School System staff to review the

student's records, reports from any specialists who have worked with the student, and Educational

Reports completed by the student's current teachers. Parents are asked to send the requested

information to the principal of the student's neighborhood public school where the identification

process will be completed. The process begins with the collection of screening information to

determine if there is a reason to suspect a disability under special education laws. A student who

is suspected of having a disability is referred to the Individualized Education Program (IEP) team

at the child’s neighborhood public school or St. Louis’ neighborhood public school. The IEP team

meets to receive the referral and to review existing data, information from the parent, instructional

interventions and strategies, current classroom-based assessments, and observations by teachers

and related service providers. Based on this information the IEP team shall determine the need for

assessment.

If assessments are recommended because a disability is suspected, the IEP team obtains written

permission from the parent and completes an educational assessment and other assessments as

needed.

After the assessments are completed, the IEP team reviews the student's records and results of the

assessments, and completes the Evaluation Report to determine eligibility for special education

and related services. If appropriate, the IEP team verifies the existence of a disability and identifies

staff members who shall participate in the development of the Individualized Education Program

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(IEP). Copies of the assessment reports, the Evaluation Report, and a written record of the

recommendations made by the IEP team are provided to the parent. If the child is determined to

be a child with a disability, an IEP is developed.

Federal law requires implementation of an IEP only in the public sector; however, if there is a need

for implementation of an IEP, St. Louis School administrators and/or teachers will consult with

the parents to determine the most appropriate academic placement for the child.

Every effort will be made by the St. Louis School staff to complete the required paperwork, to

attend the IEP meetings, and to support the parents. In order to facilitate this process, parents

should inform the school administration prior to initiating the Child Find process on their own.

Homework Homework is a follow-up to class work. It is assigned as reinforcement or extension of what has

already been taught in class. Students are expected to complete all assigned homework on time

and in a careful manner. Some long-term work or projects may be due several weeks from the

date assigned.

Students are expected to record their assignments in their homework journal. As a convenience

for parents who wish to check the accuracy of their child’s homework journal, assignments are

also posted on the school homework website by 5:00 p.m. each day.

Suggested time allotments for homework per day are ten minutes per grade level (e.g. ten minutes

per day for students in kindergarten and first grade, and eighty minutes per day for students in

eighth grade). This allotment includes time for written work, study, and long-range projects or

papers.

Parents/guardians are expected to see that their children fulfill their homework responsibilities.

If assignments cannot be completed because of home conditions, e.g., sickness in the family, death

of a relative, etc., students may be permitted to defer doing the prescribed work, but a written

explanation from a parent/guardian should be provided to the teacher in order to obtain this

permission. Conflicts with vacation, sports, or other extra-curricular activities are not a legitimate

excuse for failing to complete homework.

Students in grades 5-8 are expected to attend HOP (Homework Opportunity for Points) on days

when their homework is incomplete or missing. At HOP, students complete their overdue

assignments during their recess period. An administrator or faculty member provides supervision

during the twenty minute HOP period and initials students’ work so that students may regain half

credit for the assignment.

At all grade levels, homework may be included in determining the mark on the report card. When

a teacher notices that a student is consistently missing assignments, he/she will notify the parents

and offer appropriate suggestions to remedy the situation.

Parents/guardians support the teachers and fulfill their supervisory responsibilities by attending to

the following:

∙ Reviewing the assigned work with the child

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∙ Providing a quiet, well equipped place to study

∙ Providing the time required

∙ Providing assistance to the child as needed

∙ Emphasizing the need for study

∙ Assuring the return of the homework to school

∙ Helping children plan their time so as to complete long term-assignments by the due date

For students in grades 4-8, forgotten items such as homework, books, binders, projects, etc.

will not be accepted at the school office nor may these items be delivered to students. The

school office will not accept emailed or faxed homework.

Parents may bring a student’s forgotten band instrument or lunch to the school office. Parents

may not deliver such items to the classrooms.

Homework for absent students will be sent to the receptionist’s desk in the lobby at the end of the

school day. Parents may pick up homework until 5:00 p.m. Please enter the school by way of the

lobby, and see the receptionist for assistance. Unclaimed homework should be picked up by

students from the receptionist upon return to school after absence.

Interim Reports The interim report, which is distributed at the midpoint of the trimester, affords parents or

guardians ample time to help their child improve his/her performance prior to report cards. These

forms must be signed and returned to the homeroom teacher within a week. A parent-teacher

conference will be scheduled by the teacher, as needed. Parents are also encouraged to request a

conference if they have any questions or concerns.

Missed Work In case of absence, it is the responsibility of the child to obtain, complete, and submit missed work.

All work will be sent to the receptionist’s desk in the lobby. Parents may pick up homework until

5:00 p.m. Please enter the school by way of the lobby, and see the receptionist for assistance.

Unclaimed homework should be picked up by students from the receptionist upon return to school

after absence.

Parent-Teacher Communication A parent-teacher conference will be held at the end of the first trimester for students in pre-

kindergarten through fifth grade. Parent-teacher conferences will be offered for students in grades

six through eight. Conferences will be scheduled through the school office and notification will be

sent home with the students.

Whenever a situation occurs that causes concern, the concern should be addressed at the level where

the issue arose. Therefore, the parents should first contact the teacher involved and then, if

necessary, contact the principal. PARENTS ARE NOT PERMITTED TO INTERRUPT

TEACHERS EITHER BEFORE SCHOOL OR DURING CLASS HOURS. TEACHERS

SHOULD BE SEEN BY APPOINTMENT ONLY. Please contact them directly by email or

phone to schedule a mutually convenient time to meet. If a conference with the principal or

teacher is needed, please call the office or send a note at least a few days in advance of the requested

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conference date. Should a written request sent to the teacher be unanswered after allowing sufficient

time (48 hours), the parents are requested to call the office and leave a message. The principal or

assistant principal will then facilitate communication. In the best interest of students, the school

welcomes and encourages communication between parents and teachers.

PowerSchool Parent Access Through the Archdiocese of Baltimore, St. Louis School subscribes to PowerSchool, a web-based

student information system. Parents of children in grades three through eight may create an

account on the PowerSchool website that grants them access to information about their child’s

school performance. Information such as test scores and completion of homework assignments is

available for parents to view on a continuing basis. Parent Access enables parents to remain

apprised of progress and allows monitoring of their child’s progress.

Progress Reports Progress reports are distributed three times a year (December, March, and June). The

parent/guardian retains the progress reports issued in December and March, signs the report card

envelope, and returns the report card envelope within a week to the homeroom teacher.

Honor Roll In grades 6-8, a Principal’s Honor Roll and Second Honors List exist to honor students whose

work demonstrates excellent academic achievement as well as exemplary behavior and effort.

Students receive the honors based on the following criteria:

∙ Principal’s Honor Roll – All A’s and Satisfactory or better in all special classes,

standards, effort, and conduct including unstructured time

∙ Second Honors – all A’s and B’s (more A’s than B’s) and Satisfactory or better in

all special classes, standards, effort, and conduct including unstructured time

Promotion Requirements

Students are promoted to the next grade upon successful completion of all subjects in a given year.

Retention Procedures Students who do not successfully complete required educational programs may be retained at the

current grade level. This decision is made by the principal in consultation with the parents.

∙ If retention appears to be a possibility, then by the end of January, the teacher, principal,

parents, and student, (if appropriate) review the student’s work performance to date and

discuss the possibilities of his/her academic success for the remainder of the year. This

meeting is followed by a written communication to the parents summarizing the meeting.

∙ No later than March of the school year, the school informs the parent in writing of the

possibility of the student being retained in the same grade during the next academic year.

∙ If for any reason parents/guardians wish their child to be retained in the same grade, the

school principal must be notified in writing by the parents/guardians, no later than

March 15th.

∙ The teacher continues to provide all assistance possible and regularly discusses the

student’s progress with the parents.

∙ By April, the school informs the parent in writing of its decision regarding retention.

All written communications regarding retention are maintained in the particular student’s

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confidential file. If a student fails one subject for the year (final average E or U), that student must

be tutored prior to the new school year.

Scholarships The Marion Burk Knott Scholarship Fund awards scholarships to qualified students in the fourth

and eighth grades. Information may be found at knottscholar.info.

Eighth graders have the opportunity to apply for various high school scholarships offered by

certain organizations and the high schools themselves.

Standardized Testing Program During the spring of the school year, in compliance with the Archdiocesan policy, standardized

testing is administered to all students in grades two through eight. Parents will receive a report

explaining their child’s results. It is very important that all students are present for this testing,

and parents/guardians are asked to avoid scheduling out-of-school appointments for their child.

See the accommodations section above.

Student Records Student records are maintained in the school office or a designated administrative area. Access to

records is governed by the Records Policy below.

Records Policy (Family Educational Rights and Privacy Act) St. Louis School complies with the Family Educational Rights and Privacy Act (FERPA), which

is a Federal law that protects the privacy of student education records. In general, FERPA gives

parents certain rights with respect to education records. (The rights granted to parents under

FERPA automatically pass to the student when the student turns 18 or enrolls in college.) These

rights and related procedures of St. Louis Schoolare as follows:

∙ Parents have the right to inspect and review the student's education records maintained by the

School. Parents should submit to the school principal a written request that identifies the

record(s) they wish to inspect. The School will make arrangements for access and notify the

parent of the time and place where the records may be inspected.

∙ Parents have the right to request that the School correct records they believe are inaccurate,

misleading, or otherwise in violation of the student's privacy rights. Parents who wish to

request an amendment of the student's records should write to Mrs. Deborah Thomas,

Principal, and clearly identify the part of the record they believe is inaccurate or misleading

and the information they believe should be included in a corrected record. If the School decides

not to amend the record as requested, the School will notify the parent of the decision and the

parent's right to request a hearing.

∙ Parents generally have the right to consent in writing to disclosures of information from a

student's education record. However, there are certain exceptions to the consent requirement,

including disclosures under the following conditions:

○ To School officials who have a legitimate educational interest in the information. A

school official is a person employed by the School or the Archdiocese as an

administrator, supervisor, instructor, or support staff member (including health or

medical staff); a person or company with whom the School has contracted to provide a

service (e.g., attorney); or a parent or student serving on an official committee, such as

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a disciplinary or grievance committee, or assisting another school official in performing

his/her tasks. A school official has a legitimate educational interest if the official needs

to review an education record in order to fulfill his/her professional responsibilities or

duties to the School.

○ To other schools to which a student is transferring.

○ In connection with financial aid under certain circumstances.

○ To specified officials for audit or evaluation purposes.

○ To organizations conducting certain studies for or on behalf of the school.

○ To accrediting organizations.

○ In order to comply with a judicial order or lawfully issued subpoena.

○ To appropriate officials in cases of health and safety emergencies.

The school also may disclose appropriately designated “directory information” without written

consent, unless a parent objects in writing. The primary purpose of directory information is to

allow the School to include this type of information in certain publications. Examples of such

publications include a playbill, showing the student's role in a drama production; the annual

yearbook; honor roll or other recognition lists; graduation programs; and sports activity sheets.

The School has designated the following as directory information:

∙ Student's name

∙ Participation in officially recognized activities and sports

∙ Honors and awards received

∙ Grade level

∙ Homeroom

∙ Family name

∙ Parent name, email address, and telephone number

Requests for school records will be sent directly to the designated educational institution.

Recommendations are confidential. They are not part of the student’s permanent file and are sent

directly to the receiving institution.

Parents who do not want the School to disclose the above directory information without their prior

written consent must notify Mrs. Lisa McCarthy, in writing, by September 30.

A log must be maintained of each request for access to and each disclosure of educational record

information other than disclosure to parents or students 18 or older or school officials. The log

should contain the name of the person(s), the date, and the legitimate interests the person had in

requesting or obtaining the information.

Parents have the right to file a complaint with the U.S. Department of Education concerning

alleged failures by St. Louis School to comply with the requirements of FERPA. The name and

address of the Office that administers FERPA are: Family Policy Compliance Office, U.S.

Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202

Work Habits ∙ Written assignments must be neat, legible, and complete.

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∙ All papers for students in grades three through eight must be headed as follows:

Student’s Name Date

St. Louis School Grade

Subject

∙ Books and notebooks should be free of scribbling inside and out.

∙ Notebooks, folders, and other supplies must be replaced when worn or depleted.

∙ Students must always have a library book to read.

∙ Students in kindergarten through 8th grade are required to complete homework.

∙ Homework is important for the reinforcement of skills and for developing good study

habits and a sense of responsibility.

∙ Requirements for homework are determined by the staff annually and communicated to the

parents.

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Administration

Admission Policy St. Louis School adheres to the Archdiocesan policy of admission that students who desire an

educational experience founded on the Christian philosophy of education and who fulfill the age,

health, and academic requirements as stated subsequently, are eligible for admission to Catholic

schools in the Archdiocese of Baltimore without discrimination. All applications, enrollment

documents, and requirements are available online through SchoolAdmin.

Further, it is the policy of St. Louis School not to discriminate on the basis of race, color, sex,

national origin, religion, age, disability or handicap, gender identity or expression, or protected

activity (i.e. opposition to prohibited discrimination or participation in the complaint process) in

the administration of its educational policies and admission policies.

The school reserves the right to deny attendance to anyone whose behavior is contrary to the

teachings and ideals of the school or whose behavior or attitude is disruptive to the functioning of

the student body.

It is the policy of St. Louis School not to discriminate against any applicant because of gender in

any educational program and activity. Additionally, students seeking admission to the Catholic

schools as a refuge or haven or for reasons that violate the Christian principles upon which the

schools are founded are not to be admitted.

The following conditions are required for acceptance:

Children must be at least four years of age by September 1 and must be able to attend to

their toileting needs independently in order to enter the St. Louis School pre-kindergarten

program.

Under a plan approved by the Maryland State Board of Education, children must be at least

five years of age by September 1 for admission to kindergarten. The principal may exercise

discretion, in accordance with archdiocesan policy, to grant early admission to kindergarten.

A child must be at least six years of age by September 1 in order to enroll in first grade.

∙ The birth certificate and baptismal certificate must be presented with the application.

∙ Children applying for kindergarten will be assessed prior to admission.

∙ Tests in reading, math, English grammar, and writing will be administered to all applicants for

grades one through eight.

∙ The results of testing, the child’s academic records, the child’s attendance records, and the

child’s interest in attending St. Louis School will determine whether the child will benefit from

the overall program at St. Louis.

∙ Pre-kindergarten applications, kindergarten applications, and applications for new students in

grades one through eight will be accepted on dates and times announced in the school and in

the parish Sunday bulletin

∙ All applications must be accompanied by a non-refundable fee of $100 per student, with a

maximum of $200 per family. These applications will be accepted in compliance with the

Admission Priorities.

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∙ A new student is admitted for a three month probationary period. If, during that time, the school

is unable to meet the student’s academic, emotional, or social needs, proper placement and

evaluation will be recommended by the school administration. Such a recommendation would

occur only after conferences with the parents.

It is the policy of St. Louis School that preference will be given to parishioners of St. Louis Church

as long as all other requirements are met.

Immunization records and general health examination reports are required of all students.

All students entering school must have the following minimum immunizations:

∙ Four (4) doses of DTP/DtaP, if less than 7 years

∙ Three (3) doses of tetanus and diphtheria containing vaccines (DTP, DTaP, DT, or Td) for

children 7 years or older

∙ Three (3) Polio

∙ Two (2) Measles

∙ Two (2) Rubella – two (2) are required for students entering pre-kindergarten

∙ Two (2) Mumps -- two (2) are required for students entering pre-kindergarten

∙ Proof of vaccination against Varicella (Chickenpox) or a doctor’s documentation that the

student had the disease (month and year the student had the disease is required)

∙ One (1) dose of Varicella for pre-kindergarten

∙ Two (2) doses of Varicella required for entry into kindergarten

∙ Three (3) Hepatitis B

∙ Pre-kindergarten students must also have received vaccinations for Haemophilus

Influenzae type b and pneumococcal diseases.

∙ One (1) T-dap for entry into grade 7

∙ One (1) Meningococcal for entry into grade 7

To be acceptable, the evidence of immunization furnished for admission to school must be received

on an official immunization record and certified by a physician or health officer.

These regulations do not apply to a pupil who presents a written statement from a licensed

physician or a health officer indicating that immunizations against any of the above mentioned

diseases are considered medically contraindicated, detrimental to, or not in the best interest of the

child’s health.

Admission Priorities Applications for new students will be accepted on dates to be announced. Admission is dependent

upon the availability of openings and is based upon the following priorities:

∙ Children of registered St. Louis Parish families who have brothers and/or sisters in the school

∙ Length of time registered at St. Louis Parish and participation in parish life

∙ Children of newly registered families moving into St. Louis Parish, transferring from another

parochial school

∙ Children of newly registered families moving into St. Louis Parish

∙ Children of Catholic non-parishioners

∙ Non-Catholics

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The religion of non-Catholic students will be respected; however, the parents of such students will

agree prior to admission that the non-Catholic student will fully participate in the St. Louis School

religion curriculum, prayer, liturgies, and activities, with the exception of those activities not

permitted by the Catholic Church, such as receiving sacraments.

Waiting List Students remain on the waiting list until open registration of the next calendar year.

Withdrawal Parents are required to notify the principal, in writing, as soon as the decision is made to withdraw

their child/children. This allows us to accept new students.

Tuition and Fees Each year, tuition rates are recommended by the School Board and approved by the pastor. The

School Board meets with the families in March to present the tuition rates for the following year.

The tuition for each child is “at cost.”

When calculating tuition, the school applies funds received through the Maryland Nonpublic

Student Textbook Program to help offset the expenses for student books, thereby reducing the total

amount charged to parents/guardians. For the 2020-2021 school year, St. Louis School received

$65 per child from the Maryland Nonpublic Student Textbook Program.

Tuition for the 2020-2021 school year is as follows:

Full Day Kindergarten through Grade Eight

Catholic Family - per child $8,570/year

Other Faith Family - per child $11,210/year

Full Day Pre-Kindergarten

Catholic Family - per child $9,570/year

Other Faith Family - per child $12,250/year

Half Day Pre-Kindergarten

Catholic Family - per child $6,700/year

Other Faith Family - per child $8,580/year

Tuition payments are made through the FACTS Tuition Management System. The first month’s

tuition is non-refundable.

Catholic members of St. Louis Parish or any Archdiocese of Baltimore parish are afforded the

parishioner rate. Please note that parishioners of any parish other than St. Louis will be asked to

provide the school with a letter of good standing signed by their pastor.

Grant and Aid Families may apply for grant and aid (formerly tuition assistance) on an annual basis. A limited

amount of tuition assistance is available and is apportioned among families who demonstrate

financial need. Families may also apply for grant and aid through the Archdiocese of Baltimore.

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Schedule of Payment

Tuition payments are made through the FACTS Tuition Management System. The tuition is to be

paid by one of three installment plans. The payment plan options are as follows:

1. Pay the full balance of your 2020-2021 tuition in full via FACTS on June 5, 2020. There

is no charge for this option.

2. Pay your tuition in two (2) equal installments on June 5, 2020 and October 5, 2020 via

FACTS. There is a $10 annual fee per family for this option.

3. Pay your tuition in ten (10) equal installments, beginning on June 5, 2020 and then continuing

monthly on the 5th of the month from August 5, 2020 through April 5, 2020 via FACTS. There is

a $45 annual FACTS fee per family for this option.

The initial tuition deposit each year, or 1/10th of the total year’s tuition, if option (1) or (2) above

is chosen, is non-refundable.

FACTS Information

St. Louis School uses the FACTS Tuition Management System to collect all tuition, Before Care

and After Care fees, club registrations, field trip fees, etc. Parents designate either a savings,

checking, or a credit card account to process the collection of charges through FACTS. Depending

upon the payment plan chosen, tuition will be deducted on the 5th of the month. Before Care and

After Care fees will be deducted on the 20th of the month.

Each family was assigned a 4-digit Family ID number. The Student ID numbers are sub-accounts

of the Family ID numbers. For example, if a Family ID number is 6000, the Student ID will be

6000-1, 6000-2, etc., depending upon the number of children in the family who are enrolled in St.

Louis School. ID numbers are used when submitting charges for field trips, Before Care and After

Care, club registrations, etc., and when recording volunteer hours.

A fee is assessed for eighth grade students. The amount of the fee is determined annually in light

of the cost of special events and activities associated with eighth grade. In recent years, the fee has

amounted to approximately $350. The fee is payable in two installments, and parents of eighth

grade students will receive additional information about the amount of the fee and the payment

schedule. The eighth grade fee is collected through FACTS Tuition Management System.

Parents are financially responsible for any lost or damaged books.

There is no re-registration fee for children continuing in the school.

St. Louis School reserves the right to refuse to provide any official school record, including

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interims, report cards, and diplomas, to a parent(s) or other educational institution until all tuition,

fees, and other financial obligations to the school are satisfied in full. Also, if tuition is in arrears,

re-registration for the following school year will not be accepted.

Archdiocese of Baltimore Acceptable Use Policy for Computers and

Telecommunications Technology skills are necessary to ready our students for their future. Access to the Internet and

technology tools (including software tools, web-based applications and services, computer

equipment, iPads, and other personal electronic devices) allow students to conduct research,

produce digital content, and communicate with classmates and teachers. The Internet and

technology tools put enormous power at the fingertips of users. As such, they also place a great

deal of responsibility on users.

It is imperative that technology resources be used to build community, encourage critical

reflection, and foster readiness for future learning. Developments in technology at the School are

to be used ethically, legally, and responsibly. As in other areas, our students are expected to make

good choices with regard to their behavior.

Individual users are responsible for their activity on the Internet and technology tools, including

the material stored and information shared. In order to protect private and personal information,

unauthorized disclosure, use, or dissemination of personal information is prohibited. The School

reserves the right to edit Internet accounts for child-only configurations, and to run filtering

software for students’ protection.

The purpose of this policy is to ensure that student users (and their parents) recognize the

limitations the School imposes on the use of the Internet and technology tools and that they

understand the standards of behavior the School expects of users.

All users of the School network and technology tools, whether on a School-owned or personal

device, are responsible for adhering to the following guidelines for acceptable use.

Acceptable uses of the Internet and technology tools are for authorized academic and school-

related activities that support learning and teaching and:

∙ Respect the privacy and property rights of others and the well-being of the School

∙ Are consistent with Roman Catholic values and morals

∙ Treat technology tools and computer equipment with respect.

Unacceptable uses of the Internet and technology tools include but are not limited to:

∙ Violating the rights or privacy of others, including by photographing or filming an

individual without consent

∙ Posting or distributing videos or photographs without consent of the persons depicted and

the School

∙ Using technology to send profanity, obscenity, or other offensive or harmful language

∙ Unauthorized copying, downloading, or installation of content, software or applications

(including plagiarism or “pirating” music)

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∙ Sending false information or sending messages to the School community that fail to

identify the sender (including anonymous messages or messages using a pseudonym)

∙ Using any program designed to disrupt network performance or breach network security,

such as software designed to capture passwords or break encryption protocols

∙ Revealing personal information beyond what is required for login while using Internet or

web-based resources

∙ Responding to inappropriate messages from others (which should be reported to the

School)

∙ Downloading or copying information onto disks or hard drives without prior teacher

approval

∙ Accessing, downloading, storing, or printing files or messages that are inappropriate or

may be offensive to others (including pornography and other inappropriate images)

∙ Sharing of passwords or attempting to discover another’s password (passwords should be

changed frequently)

∙ Using or accessing another’s account (network accounts are to be used only by those for

whom the account has been established)

∙ Intentionally writing, producing, generating, copying or introducing dangerous codes or

programs designed to cause harm, including, but not limited to viruses, bugs, ‘worms’, etc.

∙ Intentionally damaging, altering, or tampering with any hardware, software, printers,

keyboards, speakers, etc.

∙ Accessing or searching files, directories, or folders for which the user does not have

authorization

∙ Intentionally erasing, renaming, or disabling of anyone else’s files or programs

∙ Accessing social media, email, or other off-task websites or apps during School without

explicit permission of a teacher or adult supervisor

∙ Violating School conduct rules or the law.

Harassment/cyber-bullying of others online, whether against a student, non-student, or employee,

is serious, is prohibited, and is contrary to the School’s policy and values. Harassment/cyber-

bullying whether it is initiated on campus or off campus, online or in person, should be reported

immediately to a faculty member, and may lead to disciplinary action and possible criminal

prosecution under Maryland‘s law prohibiting the Misuse of Interactive Computer Service

(“Grace’s Law”).

Parents are responsible for:

∙ Reviewing and discussing this policy with their child as well as supporting the School in

its enforcement

∙ Partnering with the School in monitoring their child’s technology use

∙ Modeling appropriate Internet behaviors for their child

∙ Reporting any concerns regarding this policy or their child’s use of the Internet or

technology tools to School personnel.

Failure to adhere to the policy guidelines may result in a revocation of a student’s Internet access

and other technology privileges and disciplinary action up to and including suspension or

expulsion.

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Web-based Services The School uses Google Apps for Education as well as other web-based education tools, sites, and

services (“web-based services”) to provide students with important web-based educational

experiences and enhanced opportunities to communicate and share collaboratively with one

another. As part of students’ use of web-based services, certain educational records may be created,

collected, or stored. Directory information, such as a child’s name, email address, grade/age, and

enrollment status, may also be shared with web-based services. The School may access, monitor,

and review children’s use of web-based services and Internet use and children shall not have any

expectation of privacy with respect to any communications or activities through such services.

Use of web-based services is for educational purposes only and subject to the conduct and

acceptable use guidelines set forth in this Handbook. A list of the School’s web-based services and

corresponding privacy policies are available upon request. By enrolling a child in the School, the

parent consents to the child’s participation in the School’s academic activities and programs,

including the child’s use of and access to web-based services as described in this paragraph. In

order to withhold or withdraw consent for the use of web-based services, parents must contact the

School principal in writing.

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School Uniform

The school uniform is purchased through Flynn & O’Hara School Uniforms:

Online Ordering: www.flynnohara.com

Phone Orders: 1-800-441-4122

Store Location:

Burwood Village Center, 1608 W. Furnace Branch Road, Glen Burnie, MD 21061 410-684-2816

ONLY SPECIFIED ITEMS MUST BE PURCHASED THROUGH FLYNN & O’HARA.

For the 2020-2021 school year, students are allowed to wear their physical education

uniform every day of the week. The physical education uniform consists of St. Louis navy

shorts, a St. Louis t-shirt or spiritwear t-shirt, a St. Louis sweatshirt or St. Louis spiritwear

sweatshirt, blue sweatpants, white ankle/crew socks (without logos), and tennis shoes

(without lights or wheels and with plain shoe laces). Students may also wear their summer

or winter uniforms, if they choose.

Pre-Kindergarten Students ∙ Pre-K students wear the St. Louis School physical education uniform which consists of:

St. Louis navy shorts, a St. Louis School t-shirt, a St. Louis sweatshirt or St. Louis spirit

wear sweatshirt, blue sweatpants, white ankle/crew socks (without logos), and tennis shoes

(without lights or wheels, plain shoe laces).

∙ The physical education t-shirt, shorts, and sweatshirt are monogrammed and must be

purchased through Flynn & O’Hara. The St. Louis spiritwear sweatshirt is sold online

throughout the year.

Winter Uniform - Boys – Kindergarten through Grade 8 ∙ Navy slacks (corduroy is permitted during the winter)

Belts must be worn by students in grades 3-8. Belts are to be black, blue or brown.

∙ White short/long sleeve polo shirt or white short/long sleeve dress shirt. Shirts must be

tucked in at all times. During cold weather, a white turtleneck may be worn in lieu of the

polo shirt or dress shirt. Eighth grade students may wear a red polo shirt ordered through

the school.

∙ White ankle/crew socks or navy crew socks (socks must be without decorations or

logos). All socks must be visible above the shoe.

∙ Brown, black, or saddle shoes as specified on the flyer distributed to parents (plain

shoe laces)

∙ If a student in kindergarten through seventh grade needs a sweater during the school

day, the monogrammed, St. Louis sweater purchased through Flynn and O’Hara or

a St. Louis spiritwear sweatshirt purchased from the school may be worn. Eighth

grade students may wear a red SLS sweatshirt ordered through the school.

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Winter Uniform - Girls – Kindergarten through Grade 5 ∙ St. Louis plaid jumper or uniform plaid slacks (both purchased from Flynn & O’Hara)

or solid navy slacks

∙ White short/long sleeve blouse with a plain Peter Pan collar (no trim) or white

banded-bottom polo shirt. The banded-bottom polo shirt is purchased from Flynn &

O’Hara and may be worn only with the slacks. The blouse must be tucked in at all times.

The banded-bottom shirt need not be tucked in. During cold weather, a white turtleneck

may be worn in lieu of the blouse or banded-bottom polo shirt.

∙ White ankle/crew socks or navy knee highs (socks must be without decorations or

logos). White socks must be visible above the shoe; navy knee highs may not be rolled

down. During cold weather, navy blue tights, not stockings/pantyhose, may be worn alone

or with navy knee highs but not with white socks. Black tights are not part of the school

uniform.

∙ Brown, black, or saddle shoes as specified on the flyer distributed to parents (plain

shoe laces)

∙ If students in kindergarten through fifth grade need a sweater during the school day,

the monogrammed, St. Louis sweater purchased through Flynn and O’Hara may be

worn. Spirit wear sweatshirts may also be worn.

∙ Hair accessories are limited to the following colors: matching uniform plaid, navy, or

white.

Winter Uniform - Girls – Grades 6 through 8 ∙ St. Louis plaid kilt (no higher than two inches above the knee when kneeling down)

or uniform plaid slacks (both purchased from Flynn & O’Hara) or navy slacks.

∙ White short/long sleeve blouse, white short/long sleeve polo shirt, or white banded-

bottom polo shirt

∙ The banded-bottom polo shirt is purchased from Flynn & O’Hara. During cold weather, a

white turtleneck may be worn in lieu of the blouse, polo shirt, or banded-bottom shirt. The

polo shirt or blouse must be tucked in at all times. The banded-bottom shirt need not be

tucked in. Eighth grade students may wear a red polo shirt ordered through the school.

∙ White ankle/crew socks or navy knee highs (socks must be without logos)

∙ White socks must be visible above the shoe; knee highs may not be rolled down.

Eighth grade girls may wear red knee highs (not rolled down) or red tights.

During cold weather, navy blue tights, not stockings/pantyhose, may be worn alone or with

navy knee highs but not with white socks or red knee highs. Black tights are not part of

the school uniform.

∙ Brown, black, or saddle shoes as specified on the flyer distributed to parents (plain

shoe laces)

∙ If students in sixth or seventh grade need a sweater during the school day, the

monogrammed, St. Louis sweater purchased through Flynn and O’Hara may be

worn. Eighth grade students may wear a red sweatshirt ordered through the school.

∙ Hair accessories are limited to the following colors: matching uniform plaid, navy, or

white.

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Cold Weather: Sweaters and Sweatpants If a student needs a sweater during cold weather, either the monogrammed, St. Louis sweater

purchased through Flynn & O’Hara or a St. Louis spiritwear sweatshirt purchased from the

school may be worn. The sweater is available in cotton or acrylic in three styles: V-neck

cardigan; crew neck pullover; V-neck pullover. Eighth grade students may wear a red

sweatshirt ordered through the school. CYO basketball sweatshirts, phys. ed. sweatshirts, or

other sweatshirts may not be substituted for sweaters.

During cold weather months, girls may wear navy blue tights (not stockings/pantyhose) alone

or with navy knee highs but not with white socks. Black tights are not part of the school

uniform. Girls may also wear navy blue sweatpants or spirit wear pants under their skirts or

jumpers while traveling to and from school and during outdoor recess. The sweatpants/spirit

wear pants are to be removed when the girls enter the building. Pajama-style, lounge-wear

pants are not permitted.

Summer Uniform The summer uniform consists of khaki shorts (girls in grades 6-8 may wear khaki shorts or khaki

skorts), white short sleeve polo shirt, white ankle/crew socks (without logos) that are visible above

the shoe, and uniform school shoes. Belts must be worn by students in grades 3-8. The summer

uniform may be worn from August until October 14th and from April 1st through June. The khaki

shorts and skorts must be purchased through Flynn & O’Hara. The summer uniform is not

mandatory; in lieu of the summer uniform, students are to wear their physical education

uniform or winter uniform.

Physical Education Uniform The physical education uniform consists of St. Louis navy shorts, a St. Louis t-shirt or spiritwear

t-shirt, a St. Louis sweatshirt or St. Louis spirit wear sweatshirt (sold at school), blue sweatpants,

white ankle/crew socks (without logos), and tennis shoes (without lights or wheels, plain shoe

laces)/ The physical education t-shirt, shorts, and sweatshirt are monogrammed and must be

purchased through Flynn & O’Hara. The CYO basketball sweatshirts are not part of the uniform.

Jewelry and Makeup Girls and boys may wear a traditional watch. Fitbits, Smart watches, Smart bands, or other Smart

jewelry is not allowed. Girls may wear one pair of post earrings (one earring in the lobe of each

ear). Boys may not wear earrings. A cross or religious medal may be worn around the neck. If a

cross or religious medal is worn, it must be attached to a thin chain, not to a neckband, etc. One

ring may be worn. No other jewelry is permitted. Fitbits, Smart watches, smart bands, and other

smart jewelry devices are not allowed. No make-up, nail tips, or nail polish (including clear polish)

may be worn. No make-up, nail tips, or nail polish (including clear polish) may be worn at any

school related functions (e.g.: Cultural Arts Night, Christmas program, band concerts, May

Procession, Science Fair, Social Studies Fair, etc.) Students wearing make-up or nail polish during

the school day will receive a demerit and will be asked to remove the makeup or nail polish.

Hairstyles Haircuts for boys and girls should be simple. Fad hairstyles are not permitted; this includes but is

not limited to dying, bleaching, coloring, or highlighting one’s hair. Determination as to what

constitutes fad hairstyles will be made by the administration. Beads may not be worn in the hair.

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Hair wraps and hair extensions are not permitted. Bangs must be above the eyebrows for boys and

girls. Boys’ hair must be above the ear and above the top of the collar. Girls’ hair must be out of

the eyes. Hats may not be worn in the school building, including out of uniform days.

Attire for School Functions

During school-sponsored functions (e.g. Science and Social Studies Fairs, band trips, field trips,

retreats, performances, etc.), students represent the school and are expected to adhere to the

school’s standards regarding appropriate attire, decorum (e.g. no chewing gum), and conduct. The

school administration may preclude a student who does not comply with the school’s standards

from participating in the event or future events and may issue other appropriate consequences.

The following are unacceptable with regard to the school and/or physical education uniform:

∙ Leggings, jeggings, navy blue stockings, black tights

∙ Socks not visible above the shoe; white socks with logos

∙ T-shirts/undershirts with logos or in colors other than white

∙ Fitbits, Smart watches, smart bands, or other smart jewelry

∙ Bracelets of any kind, including Silly Bands, Spirit wristbands, ankle bracelets, hoop earrings

of any size; necklaces

∙ Make-up, nail polish, or nail tips

∙ Hats worn in the building

∙ Headbands in colors other than uniform plaid, navy, or white

∙ Hair wraps, hair extensions, hair beads

∙ Dyed, bleached, colored, or highlighted hair

∙ Pajama-style pants

Out of Uniform Days Occasionally, students are given the privilege of attending school out of uniform. This may occur

on specified out of uniform days or on designated NUT card redemption days (Thursdays and

Fridays). (NUT cards may not be redeemed on days when the students will attend church for Mass,

prayer services, Reconciliation, etc.) In all cases, out of uniform attire must be appropriate for St.

Louis School. Students will be asked to call home for a change of clothes if the administration or

faculty deems that the clothing is suggestive or inappropriate. Students may not wear explicit or

offensive clothing, skirts/dresses/skorts shorter than 2” above the knee, torn clothing, excessively

baggy clothing, belly shirts/midriff baring shirts, low cut tops, halter tops, pajama bottoms, low

cut slacks, leggings, jeggings, flip flops, or sandals. Shorts are permitted if they are the required

length (no more than 2 inches above the knee).

Uniform Exchange Program St. Louis has a Uniform Exchange Program. Several times a year, parents are given the

opportunity to obtain gently used uniforms that have been donated by parents whose children have

outgrown the items. This service is free, and uniform donations are accepted year-round.

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Lost and Found Each item of clothing and all lunch boxes should be labeled with the owner’s name. If a child

loses a piece of his/her uniform, a lunch box, or other item, he/she should check Lost and Found.

At the end of each month, unclaimed items are donated to a charity.

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Discipline

St. Louis School strives to develop responsible, courteous, self-disciplined boys and girls whose

pride in themselves, their parents, their school, and their community is reflected in their behavior.

The development of such young people requires a consistent practice of thoughtful, responsible

behavior during these formative years. Students are made aware that they are an integral part of

the faith community and that their actions affect themselves as well as the entire community. The

ultimate purpose is to develop true Christian character and a sense of responsibility: to establish

an atmosphere conducive to academic excellence; and to protect the welfare of the individual, as

well as the school community.

Students may be disciplined for conduct that occurs on school premises or at school-sponsored

events, or for other conduct that adversely affects the interests or reputation of the school regardless

of where the conduct occurs.

Behavior With this in mind, our discipline structure is geared toward empowering the young people

entrusted to our care with the ability to make good choices and to recognize themselves and others

as created in God’s image. In this spirit, it is the responsibility of the St. Louis School community

to create a welcoming environment in which everyone feels he/she belongs. Students and teachers

thrive in an atmosphere of mutual trust and respect. This is an expression of our desire to make St.

Louis a community of peace by reminding us that peaceful behavior is the only acceptable behavior

in our school.

It is our hope that this philosophy of discipline will enable all members of the St. Louis School

community to participate in the promotion and development of a peaceful environment that

actively respects the dignity of all. Such a community atmosphere will provide the parameters

within which all members of the school community, especially our students, will have the freedom

to grow in their love for God as well as in their love and respect for themselves and one another.

To maintain a positive learning environment and standards that are consistent with our Christian

philosophy, it is essential that students exhibit a sense of responsibility and respect for themselves

as well as others.

The following are school-wide policies. Teachers may have other regulations not listed here.

Students are bound by the following rules and by the teacher’s rules.

1. Students are to be on time for school.

2. To show respect for teachers and fellow students, quiet will be maintained in the corridors.

3. Students are to be on time for each class and in their seats when class begins. They are not

to leave their places in the classroom without explicit permission.

4. Each student is to have all the necessary materials for class.

5. Each student is to comply with the uniform requirements.

6. Students are to be attentive to the teachers and to participate actively in all class activities

assigned by the teachers. They are not to do work for another class or read materials other

than those assigned, unless given explicit permission to do so by the teacher. Materials for

another class or for non-class activities should not be on a student’s desk.

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7. Each student is to refrain from calling out and from talking to others while instruction is

ongoing, during study periods, or when tests are underway.

8. Students are to avoid any action that is distracting to others.

9. Students are responsible for the cleanliness around their chairs, in their desks, etc. Students

should dispose of any trash around their desks.

10. Students are to refrain from insulting expressions, overt demonstrations of disapproval, and

all other behavior disruptive to the classroom situation. Students are not to raise issues

about their tests, grades, and/or punishments during class, but rather, they should see the

teacher when it is convenient in order to resolve such difficulties.

11. The location of desks, the condition of windows, blinds and lights, etc. are the teacher’s

responsibility; students are not to regulate these unless directed to do so.

12. Students should always enter and leave a classroom quietly.

13. Students should be dressed in appropriate uniforms. Demerits will be issued for uniform

violations.

14. Eating or drinking must take place in the cafeteria only, with exceptions as noted by the

faculty and staff.

15. Chewing gum is prohibited on school property.

16. Access to the internet is only allowed under the direction and supervision of a faculty or

staff member.

17. Electronic toys or devices (including iPod’s) may not be brought to school. Students are

strongly discouraged from bringing anything of importance or value in order to prevent

loss.

18. Cell phone use is prohibited during the school day, while attending Before Care or After

Care, and while participating in extracurricular activities.

19. The wearing of Fitbits, smart watches, smart bands, or other smart jewelry is prohibited.

Generally, the teacher will address infractions. Should circumstances warrant, the parent and/or

the administration will be consulted.

Positive Reinforcement The Archdiocese of Baltimore has implemented an evidence and research-based Anti-bullying

Program, Positive Behavior Intervention and Support (PBIS). PBIS is a comprehensive framework

in which schools focus on our Christ-centered teachings and values to create nurturing, safe,

positive, and supportive learning environments. Consistent school-wide behavioral expectations

for students to show St. Louis School’s 3R’s: Respect, Responsible and Reverent. These

expectations are visible throughout the school and students’ positive behavior is acknowledged

and celebrated. The PBIS framework adopts behavioral interventions into an integrated continuum

that is designed to enhance academic and behavioral outcomes for every student.

PBIS is an important tool that helps students to grow as persons of strong, admirable

character. Among other positive reinforcement techniques, St. Louis School utilizes a N.U.T. (No

Uniform Today) program for students in grades K-8. The NUT card enables a student to come to

school out of uniform.

This year we will not use paper conduct cards or NUT Card stickers. NUT Cards and demerits

will be documented with our electronic access system. Parents will receive an email when their

49

child has earned a NUT Card or a Demerit. NUT redemption days are Thursdays and

Fridays. (NUT cards may not be redeemed on days when the students will attend church

for mass, prayer services, reconciliation, etc.) In all cases, out of uniform attire should be

appropriate for St. Louis School. If the faculty deems that the clothing is suggestive or

inappropriate the student will lose the privilege to participate in the next Out of Uniform Day.

This year, parents may not bring in a change of clothes and no alternate gym clothes will be

provided. Students are able to wear masks that are not solid-colors, but they must be SLS

Appropriate. Students may not wear explicit or offensive clothing, skirts/dresses/skorts shorter

than 2” above the knee, torn clothing, excessively baggy clothing, belly shirts/midriff baring

shirts, low cut tops, halter tops, pajama bottoms, low cut slacks, flip flops, or sandals. Leggings

may be worn with a top that is the required length (no more than 2 inches above the knee).

Shorts are not permitted unless they are the school uniform shorts or the school physical

education shorts.

Conflict Situations Conflicts are a normal and healthy part of living and growing. The administration will

implement acceptable conflict resolution techniques to work toward a solution.

Conduct Card Each student in grades four through eight will receive an electronic conduct card. Any faculty or

staff member who observes a behavioral infraction will inform the student that he/she will receive

a demerit(s). The faculty or staff member will then enter the demerit(s) on the student’s electronic

conduct card and send an email to the parents notifying them of the demerit(s).

If a student accumulates four demerits in one trimester, the student will serve an after-school

detention. If a student accumulates three after-school detentions in one trimester, the student will,

at the discretion of the administration, serve Saturday detention or may be suspended; the

administration together with the faculty or staff member who issued the demerit(s) will determine

whether Saturday detention or suspension is warranted. All detentions will be served virtually with

staff moderators. Parents must provide supervision during the student’s detention.

At any time, a student, parent, teacher, or administrator may request a conference to discuss the

student’s behavior. Through communication, the student, parent, and school can aid the student

in improving his/her behavior. To this end, the student, parent, and school may develop a behavior

contract to support the student in his/her effort to modify behavior.

Other important aspects of the conduct card:

1. The severity of the incident will determine the number of demerits issued.

2. New conduct cards will be issued each trimester. Accordingly, students begin every trimester

with a “clean slate.”

3. At the discretion of the school administration or the moderator of the activity, consequences

will be issued for any misbehavior occurring during a school related event, whether the event

is held on or off the St. Louis campus.)

4. Certain infractions such as forgery, stealing, copying, cheating, vandalism, fighting, or other

serious matters may immediately result in an after school detention, Saturday detention,

suspension, or expulsion.

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5. When a student accumulates four demerits, he or she must have a parent confirm via email

that the notice was received by responding “confirmed” to the detention proctor’s email.

6. After school detentions will be held on Tuesdays from 4:30 p.m. to 5:30 p.m.

The following infractions are deemed to be serious and may warrant an automatic after-

school detention, Saturday detention, or suspension: ● Disrespect for administration, faculty, staff, adult volunteers, or other students

● Cyber, verbal, and/or physical bullying (“Bullying” means any gesture, written or verbal

expression, or physical act that a reasonable person should know will harm another student,

damage another student’s property, place another student in reasonable fear of harm to the

student’s person or damage to the student’s property; or insult or demean any student or group

of students in such a way as to disrupt or interfere with the school’s educational mission and

the education of any student.)

● Use of obscene, profane, or abusive language or gestures

● Inappropriate conduct on a school bus

● Disruptive behavior

● Repetition of minor offenses with no sign of improvement

● Stealing, cheating, lying, forgery, copying, or plagiarism

● Leaving school grounds without permission

● Entering the kitchen or pantry without an adult present

● Refusal to obey school rules or regulations

● Threatening, intimidating, or inflicting physical harm upon another person

● Fighting and other acts of violent behavior

● Willful destruction of personal, school, or church property

● Truancy

● Possession of matches, a lighter, a knife, a needle or any other dangerous object

● Possession of alcohol or drugs

● Harassment of any kind by word or manner

● Bringing to school inappropriate books, magazines, CD’s, etc.

● Violations of the cell phone policy

● Any other types of behavior, not specifically stated in this handbook, but which the

administration considers to be acts of serious disruptive or dangerous behavior.

The severity of the infraction will determine whether the student receives an after-school detention,

Saturday detention, or suspension. The principal will evaluate the severity of the situation.

After School Detention

After school detentions will be held virtually this year. Students will log in from home with a

parent present and will work on a behavior reflection assignment facilitated by the staff member

assigned to the detention date.

The disciplinary procedures for an after-school detention are as follows:

When a student receives after-school detention, a notice will be emailed to the parent(s) or guardian

stating the date and time the detention will be served. This notice is to be confirmed by the

parent(s)/guardian via email that the notice was received by responding “confirmed” to the teacher

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issuing the detention. The detention will be held from 4:30-5:30 p.m. the Tuesday following the

date the detention was received. In the event that the school needs to reschedule the day on which

after-school detention will be served, the parent(s) or guardian will be notified.

If the student’s behavior does not improve, the teacher will notify the parent(s) or guardian to

arrange a conference. The conference will include the principal or assistant principal (if necessity

warrants), the parent(s) or guardian, the student, and the teacher.

Saturday Detention

Saturday detentions will be held virtually this year. Students will log in from home from 8:00-

10:00am with a parent present and will work on a behavior reflection assignment facilitated by

the staff member assigned to the detention date.

Saturday detention will be held in order to address serious infractions. The administration along

with the teacher will determine if an infraction warrants attendance at Saturday detention.

● Two faculty/staff members will monitor Saturday detention which will be served on scheduled

Saturdays throughout the school year.

● A student’s attendance is mandatory. At the principal’s discretion and only for limited reasons

may a student be permitted to reschedule the date on which the detention is served.

● During Saturday detention, a student will perform service activities and will write an essay

about the behavior that caused him/her to serve detention.

● If a student is more than half an hour late for Saturday detention, he/she must serve an hour of

Saturday detention at the next scheduled session.

Suspension The administrators reserve the right to suspend a student from school for any serious infraction of

school rules and regulations. While on suspension, the student is still responsible for missed work.

After the specified amount of time for suspension, which shall not exceed three consecutive school

days, the student and the parent(s)/guardian(s) will meet with the administration for

reinstatement. The administration reserves the right to determine the conditions for reinstatement.

Procedure

1. Parent or guardian is notified immediately after the infraction has occurred, and a conference

is held with all parties involved. The parent/guardian must then keep the student out of school

for the number of days determined by the administration. The student may not participate in

remote learning during the suspension.

2. When the student returns to school following a suspension, he/she must report to the principal’s

office prior to entering the classroom.

3. Within a week after returning to school, a student who has served a suspension is responsible

for obtaining and completing all schoolwork that was missed during the suspension.

4. Until readmitted to school, a student serving a suspension may not attend school functions or

participate in extracurricular activities.

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Expulsion The school reserves the right to expel any student at any time when his/her conduct warrants it.

An expelled student forfeits all privileges of the St. Louis School student. The administration

reserves the right not to re-admit an expelled student at a later date. Grounds for expulsion may

include, but are not limited to:

● Use or possession of weapons, tobacco, or other potentially harmful substances on school

grounds

● Physical assault on any member of the administration, faculty, or staff

● Receiving repeated suspensions

● Disrespect for administration, faculty, staff, adult volunteers, or other students

● Cyber, verbal and/or physical bullying (Bullying includes persistent teasing, poking,

hitting, or extorting money, food, or other possession from another student. It can also

include physical and verbal aggression as well as social alienation.)

● Use of obscene, profane, or abusive language or gestures

● Inappropriate conduct on a school bus

● Disruptive behavior

● Repetition of minor offenses with no sign of improvement

● Stealing, cheating, lying, forgery, copying, or plagiarism

● Leaving school grounds without permission

● Refusal to obey school rules or regulations

● Threatening, intimidating, or inflicting physical harm upon another person

● Fighting or other acts of violence

● Willful destruction of personal, school, or church property

● Truancy

● Possession of matches, lighters, knives, needles, or any other dangerous object

● Possession, use, sale, or distribution of alcohol or drugs

● Harassment of any kind by word or manner

● Possession of inappropriate books, magazines, CD’s, etc.

● Bomb threats

● Any other types of behavior, not specifically stated in this handbook, that the

administration considers disruptive or dangerous acts.

Procedure

The parent(s) or guardian is notified, and a conference is held immediately. If a student is to be

expelled, the student is entitled to a prompt review procedure established by the Department of

Catholic Schools. A written request for review must be submitted to the Superintendent of

Catholic Schools within ten working days of the notice of intent to expel. Parents are given the

option to withdraw the student in lieu of expulsion.

Search and Seizure St. Louis School reserves the right to search school property (e.g., lockers, desks), a student’s

belongings, and areas under the student’s control in order to enforce school policies, rules and

regulations or otherwise to preserve a safe and orderly learning environment.

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Policies Regarding Legal Matters

Harassment Policy Harassment or abuse of any kind is not acceptable behavior in St. Louis School and

will result in disciplinary action up to and including suspension/expulsion.

Policy

It is the policy of the Archdiocese to prohibit discrimination, including harassment, on the

basis of race, color, sex, national origin, religion, age, disability or handicap, gender identity

or expression, or protected activity (i.e., opposition to prohibited discrimination or

participation in the complaint process) in its education programs and activities. Each

Catholic school shall adhere to this policy with respect to students. (Employees are similarly

protected from harassment by a separate Archdiocesan policy.) A school is not required to

adopt any rule, regulation, or policy that conflicts with its religious or moral teachings.

Scope

This policy applies to all students in Archdiocesan elementary, middle and secondary

schools. The Archdiocese neither condones nor tolerates harassment of students at school,

at school-related activities or functions, or in any school-related setting. Harassment of

students, whether engaged in by other students, teachers, administrators, or others, is

prohibited. Violation of this Policy is grounds for disciplinary action up to and including

termination of employment or suspension or expulsion from school, depending on the nature

and severity of the offense and the individual’s disciplinary record.

Prohibited Conduct

For purposes of this Policy, “harassment” means verbal or physical conduct that denigrates

or shows hostility or aversion toward an individual because of his or her race, color, sex, national

origin, religion, age, disability or handicap, gender identity or expression, or protected activity,

that:

∙ Has the purpose or effect of creating an intimidating, hostile or offensive environment;

∙ Has the purpose or effect of unreasonably interfering with an individual’s academic

performance; or

∙ Otherwise adversely affects an individual’s educational opportunities.

Harassing conduct includes, but is not limited to, epithets, slurs, negative stereotyping, or

threatening, intimidating or hostile acts that relate to race, color, sex, national origin, religion,

age, handicap or disability, gender identity or expression. “Sexual” harassment includes

unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct

of a sexual nature when submission to or rejection of such conduct is used as the basis for

educational decisions or has the purpose or effect of unreasonably interfering with an

individual’s academic performance or creating an intimidating, hostile or offensive

environment.

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Procedure

Any person who believes that a student is being subjected to harassment should immediately report

the harassment to any one or more of the following individuals: the student’s teacher, the principal

of the school, the Superintendent of Catholic Schools.

Individuals are encouraged to report harassment early, before it becomes severe or pervasive,

so that preventive action can be taken. All complaints will be investigated promptly,

thoroughly and impartially, and will remain confidential to the extent possible.

Any retaliation, reprisals, or intimidation, whether by the alleged harasser or from another source,

directed toward the complaining party or anyone else as a result of the filing or investigation of

a harassment complaint is considered a serious violation of this Policy and should be reported

immediately.

Once the investigation is complete, the school will take immediate and appropriate corrective

action when it determines that this Policy has been violated. The complaining party and the

complained-of party will be advised of the investigation’s findings and conclusions. A report of

the findings will be forwarded to the Department of Catholic Schools.

Bullying Policy Statement Bullying, harassment, or intimidation (as defined below) of any student is prohibited in all

Archdiocese of Baltimore Schools. Retaliation or reprisal against anyone who reports such

behaviors or participates in an investigation of a report is also prohibited. Such behaviors are

contrary to school life in a Christ-centered community, which respects the dignity and uniqueness

of all of God's children. To foster a school environment where all students are educated in a safe

and caring atmosphere, all Archdiocesan schools will follow established procedures for bullying

prevention, intervention, and response.

Discrimination and harassment of students on the basis of race, color, sex, national origin, religion,

disability or handicap, gender identity or expression, are also addressed under the Archdiocesan

Student Harassment Policy in the Code of Conduct. Suspected abuse or neglect of students is

addressed under the Policy for the Protection of Children and Youth.

“Bullying, harassment, or intimidation” means intentional conduct, including written, verbal, or

physical conduct or an intentional electronic communication, that:

a. Creates a hostile educational environment by substantially interfering with a student’s

educational benefits, opportunities, or performance or with a student’s physical or

psychological well-being and:

i. Is motivated by an actual or a perceived personal characteristic including

race, national origin, marital status, sex, sexual orientation, gender identity,

religion, ancestry, physical attributes, socioeconomic status, familial status,

or physical or mental ability or disability; or

ii. ii. Is sexual in nature; or

iii. iii. Is threatening or seriously intimidating; and

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b. Occurs on school property, at a school activity or event, or on a school bus, or substantially

disrupts the orderly operation of the school.

Electronic technology means a communication transmitted by means of an electronic device,

including a telephone, cellular phone, computer, pager, etc.

Retaliation means an act of reprisal or revenge, i.e., getting back at a person for an act he/she

committed (such as reporting misconduct).

Reporting forms are located in the main office and on the school’s website.

Child Custody Issues Parents should provide the school with any information and documentation regarding child

custody, if applicable. In case of a change of custody, a copy of the portion of the court order that

names the custodial parent must be on file with the school. Non-custodial parents should provide

the school with all essential information such as home address, email address, emergency phone

numbers, etc.

Non-Custodial Parent

Emergency card information for each child is to be kept current. Children will only be released to

the person(s) designated on the emergency card, unless otherwise instructed by the custodial

parent/guardian.

Non-custodial parents are welcome to review their child’s records unless there is a court order or

legal agreement prohibiting such access. The school may notify the custodial parent of a request

to review records.

St. Louis School does not allow a non-custodial parent physical access to his/her child during

school hours or on school premises unless the custodial parent has consented or the school has a

court order permitting access.

Buckley Amendment The school abides by the provisions of the Buckley Amendment. Thus, non-custodial parents will

be given access to the academic records and to information regarding the academic progress of

their children--unless there is a court order specifically stating that the non-custodial parent is

denied access to such information.

Bloodborne Pathogens A complete Bloodborne Pathogens Standard Exposure Control Plan has been established by the

school and can be found in each Faculty Handbook and on file in the school office.

Asbestos Hazard Emergency Response Act In October 1986, the U.S. Congress enacted the Asbestos Hazard Emergency Response Act

(AHERA). Under this law, comprehensive regulations were developed to address asbestos

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problems in public and private elementary and secondary schools. These regulations require most

schools to inspect for friable and non-friable asbestos, develop asbestos management plans that

address asbestos hazards in school buildings and implement response actions in a timely manner.

Our program for fulfilling these responsibilities is outlined in our asbestos management plan.

This plan contains information on our inspections, re-inspections, response actions and post-

response action activities, including periodic surveillance activities that are planned or are in

progress. The plan is kept in the school and may be viewed upon request during normal business

hours.

School Procedures

School Hours School office hours are Monday through Friday, 8:00 a.m. to 4:00 p.m. Calls outside of these

times will be directed to voicemail.

Students in pre-kindergarten attend either the full day session from 9:15 a.m. to 3:00 p.m. or the

half-day session from 9:15 a.m. to 12:45 p.m. Pre-kindergarten sessions are held Monday through

Friday.

The school day for students in kindergarten through eighth grade begins at 9:15 a.m. and ends at

3:15 p.m. Students may enter their homerooms at 8:30 a.m. Students arriving after 9:15 a.m. are

tardy and must report to the receptionist’s desk in the lobby for a late slip.

Responsibility for Students Before and After School Hours

St. Louis School admits students in kindergarten through eighth grade at 8:30 a.m. and dismisses

students at 3:15 p.m. Parents are required to follow the times stipulated when dropping off or

picking up students. The school is not responsible for supervision of students before or after the

times stated above. The school is not liable for any injuries or accidents which may occur before

or after the times stated above. If the student is participating in a scheduled, supervised activity

before or after the hours noted above, specific arrangements must be made for drop-off and/or

pick-up at the designated times. If children are participating in before or after school care, parents

must comply with the rules established by the program for drop-off and pick-up.

Before school care is available from 7:30 a.m. to 8:40 a.m. If school is delayed due to inclement

weather, the opening of Before Care is also delayed the same amount of time. If school is delayed

1 hour, Before Care will begin at 8:30 a.m. If school is delayed 2 hours, Before Care will begin at

9:30 a.m. After school care is available from dismissal to 6:00 p.m. To receive information about

either of these programs, please refer to the school website under the Student Life tab.

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Attendance Policies Regular attendance has a marked influence upon scholastic achievement. In accordance with

Maryland law, parents are responsible for their child’s attendance and punctuality. If a student is

consistently absent or tardy, the administration has the right to consider retention for the following

academic year. Students are expected to be in their classrooms by 9:15 a.m. Students arriving after

9:15 a.m. are tardy and must report to the receptionist in the lobby for a late slip. If a student

incurs two tardy arrivals, an administrator will contact the student’s parents. For each subsequent

tardy arrival, students in grades five through eight will receive a demerit.

When possible, appointments that cannot be considered emergencies should be scheduled before

or after school, on weekends, holidays, or early dismissal days.

Parents are required to report to the patio outside the lobby to sign-out their child if the child leaves

school prior to dismissal.

Vacations and sports are not considered legitimate reasons for missing school. Absences for such

reasons are strongly discouraged. We recommend that the parents consult the school calendar for

scheduled holidays when planning vacations. Accordingly:

∙ Assignments will not be given to a student in advance of his/her absence.

∙ Teachers will give work assignments only to accommodate legitimate absences from school.

∙ Any make-up work is the sole responsibility of the student. The students in grades four through

eight should ask another student to obtain worksheets, class work, and homework assignments.

Make-up work will be due promptly upon returning to school.

Perfect Attendance In order to qualify for perfect attendance, a child must be on time for school each day and must

remain in school throughout the day until dismissal.

Tardiness Students may enter their homerooms at 8:30 a.m. The school day begins at 9:15 a.m. Any student

arriving after 9:15 a.m. is considered tardy and must report to the receptionist in the lobby for a

late slip. Teachers will not admit students to their homerooms without this pass. Parents should

either accompany their child to the patio outside the front lobby. The receptionist will then let your

child inside. Parents are not permitted to enter the building, but please wait outside until she/he

has safely entered the building.

Tardiness is entered on a student’s permanent record. It is the responsibility of the student to check

with his/her teacher to receive the necessary communication or work that may have been missed

due to lateness. If a student incurs two tardy arrivals, an administrator will contact the student’s

parents. For each subsequent tardy arrival, students in grades five through eight will receive a

demerit. If a student is consistently absent or tardy, the administration has the right to consider

retention for the following academic year.

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Due to our effort to go paperless this 2020-2021 school year we have created a Google form for

parents to complete for when your child will be absent. We will not be accepting the yellow papers

or notes from home regarding dismissal changes this school year. When your child will be TARDY

please complete and submit this form by 9:00 AM the day of the late arrival. Your child's wellness

survey must be completed before they can come into the building

You can access these forms on the SLS website on the "COVID 19" page under the "About Us"

tab. You will find the direct links under the "Resources" section on this page.

(https://www.stlouisparish.org/school/covid-19/).

Tardy Form

Early Departures/Late Arrivals The school discourages early departures and requests that families arrange medical and dental

appointments, etc. after school hours, on early dismissal days, or during vacation periods. Check

the calendar for days when school is not in session. Early departures will be entered in

PowerSchool as tardy, just as students arriving late in the morning are marked tardy.

Due to our effort to go paperless this 2020-2021 school year we have created a Google form for

parents to complete for when your child will be absent. We will not be accepting the yellow papers

or notes from home regarding dismissal changes this school year. When your child has an EARLY

DISMISSAL please complete and submit the form by 10:00 AM the day of the early dismissal.

You can access these forms on the SLS website on the "COVID 19" page under the "About Us"

tab. You will find the direct links under the "Resources" section on this page.

(https://www.stlouisparish.org/school/covid-19/).

Early Dismissal Form

1. Parents are to park by the church, clear of any drop off lanes, and walk up to the school

building. Children are outside throughout the day and this is why no parent may pull up

by the school building.

2. No visitors/parents are allowed in the building this year. Please ring the bell by the front

door and the children will be called down.

3. Please have your license ready to hand to the front desk receptionist to scan for your

child's sign out.

4. Parents are to wear a mask and socially distance themselves from others when walking to

the school building.

5. Please note that the LATEST your student can be picked up for early dismissal is 2:45

pm.

Absence

Regular attendance is considered essential for learning at St. Louis School. Students need to

develop the work habits and responsibilities required of all of us as we go through life. All absences

and tardiness become part of a student’s permanent record.

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∙ Absence from school during the academic year due to family vacations is strongly discouraged.

Missed work and assignments may only be obtained upon return.

∙ Students who are absent from school may not participate in any after school or evening school

sponsored events such as sports, dances, etc. on the same day or weekend following a Friday

absence.

∙ When he/she returns to school, the student must bring a written note to his/her homeroom

teacher signed by a parent/legal guardian stating the reason for absence. The school reserves

the right to require a doctor’s note for absences due to illness or injury or need for

assessment/evaluation. A child may not return to school until he/she is well enough to

participate in all school activities, including recess. Since there is no indoor monitor, a student

must be well enough to participate fully in outdoor play.

∙ If a student will be out of school for an extended period, whether continuous or intermittent,

parents should consult with the administration regarding appropriate support of the student in

fulfilling the school curriculum or alternative arrangements such as home and hospital services

through the local public school district.

∙ When a student is absent from school, a parent/legal guardian MUST telephone the school by

9:00 a.m. to report the reason for absence; otherwise, the child will be considered truant.

Assignments will be available for pick up at the receptionist’s desk after the conclusion of the

school day.

∙ If a student attends school fewer than three hours and forty five minutes, he/she will be

considered absent for the day.

∙ As soon as a student has been absent ten (10) days, either consecutively or non-consecutively,

a parent or guardian will be contacted. A conference may be scheduled by an administrator

with the student and/or the parent/guardian to discuss the effects of absence on the student’s

academic performance. A student may be denied promotion if absences are in excess of

twenty-five (25) days unless homebound tutoring by a certified teacher has been received.

Due to our effort to go paperless this 2020-2021 school year we have created a Google form for

parents to complete for when your child will be absent. We will not be accepting the yellow papers

or notes from home regarding dismissal changes this school year. When your child will be

ABSENT please complete and submit the form by 9:00 AM the day they will be absent. You can

access these forms on the SLS website on the "COVID 19" page under the "About Us" tab. You

will find the direct links under the "Resources" section on this page.

(https://www.stlouisparish.org/school/covid-19/).

Absence Form

Truancy Truancy is defined as a student absenting him/herself from school without parent/legal guardian

permission, or leaving school grounds without permission during the school day. Truancy may

result in disciplinary action up to and including suspension or expulsion.

Release of Students to Persons Other than their Parents Parents shall notify the school in writing if their child is to be picked up by anyone other than the

child’s parent. A phone call to this effect is not sufficient, and the school will not release the child

without written permission from the parent.

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High School Visitation Policy Students in the eighth grade are permitted two days which will be recorded as excused absences

to visit particular high schools. Every attempt should be made to schedule high school visits on

days when St. Louis School is not in session.

Emergency and Weather Related Closings/Delayed Openings ∙ Changes in the normal school starting or ending times and bus schedules due to

emergencies or inclement weather will be announced by radio (WBAL 1090 AM) or

television (WBAL-TV) in accordance with the delayed opening, early closing, or

cancellation of Howard County public schools. Notifications will also be sent via email

and text. Please do not call the school office or the parish office.

∙ If the Howard County Public Schools are already closed due to a scheduled holiday, an

announcement for St. Louis School will be made through email and text notifications.

∙ If the opening of school is delayed on a day when the school lunch is scheduled, the school

lunch will be served.

∙ If Howard County schools are delayed two hours, our morning Pre-K students will come

to school from 11:05 a.m. until 1:00 p.m. Before Care is available to Pre-K students

beginning at 9:30 a.m. if there is a two hour delay. Please make sure your child has safely

gained entry to the building prior to departing.

Pets As children may be allergic to or fearful of certain animals, as well as the risk of diseases, bites,

or injuries, no animals are allowed on the St. Louis campus.

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Communication In the best interest of students, the school welcomes and encourages communication between

parents and teachers. Whenever a situation occurs that causes concern, the concern should be

addressed first at the level at which the situation arose. Teachers are seen by appointment. Please

contact them directly by email or phone to schedule a mutually convenient time to meet.

Parents whose phone numbers are unlisted must give the school either the unlisted number or a

number where the parent(s) can be reached. It is essential that the school have this information in

case of emergency. It will be kept in the strictest confidence. Any change of phone number or home

address is to be given to the school office and homeroom teacher in writing within one week after

change is effective.

Communication to Parents A yearly calendar is sent to each family during the summer and is available on the school website.

Throughout the school year, the calendar is updated to inform parents or guardians of timely

information, such as early dismissals, activities, meetings, etc. Additionally, email bulletins with

school information are sent to families. A Family Directory is published each year.

Change in Family Status/Name If there is a change in the family status or the change of a child’s name, it is important that the

school be informed promptly of the change. In case of a change of custody, a copy of the portion

of the court order that describes the custody arrangements must be on file with the school.

Change in Contact Information If there is a change in the family address, phone number, or email address, it is essential that the

school office be notified promptly. To convey these changes, email

stlouisschool@stlouisparish.org.

Crisis/Emergency Management Plan St. Louis School has developed a Crisis/Emergency Management Plan specifying policies and

procedures for various emergency situations. These policies and procedures are reviewed annually

by the St. Louis School Crisis/Emergency Management Team which is comprised of faculty and

staff members. Drills for various emergency situations are conducted throughout the year.

Emergency Information Each year parents must complete a Health/Emergency Form, on the SchoolAdmin website, for

each child enrolled in school. If any information changes during the course of the school year, the

office should be notified immediately.

Emergency Plans Staff members are informed of procedures for emergency situations including injuries, fire, and

tornadoes. Fire drills conducted during the school day follow Howard County Fire Regulations.

Fire exit notices are posted in every room. Students and adults exit the building quickly and

silently proceed to a pre-designated area.

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If there are extreme weather conditions at the time of dismissal, the students will remain in the

building until it is safe to commence the dismissal procedure. If, during the course of the day, the

school building is rendered unsafe for the students, the children will be taken to the church grounds,

into the church, or to a nearby location until the school building is once again safe.

Fire Drills/Student Safety ∙ Fire drills are conducted monthly.

∙ Safety in the school halls, classrooms, school grounds, and on the bus is of utmost concern

to the school community. Therefore, all exterior school doors will be locked.

∙ Parents must park in the church parking lot at all times.

∙ It is illegal to park for any amount of time in a fire lane. The circular driveway in

front of the chapel is a fire lane as is the driveway in front of the school. The driveway

in front of the school is zoned for pedestrian traffic only.

∙ Transportation of students to and from school by anyone other than a parent or guardian is

strictly voluntary. Under the provisions of Maryland law, significant liability is incurred

in the transportation of students to and from school. Archdiocesan policies prohibit faculty

and staff members from transporting students to and from school.

Flocknote St. Louis School utilizes Flocknote to convey important school information in a timely manner in

the event of an urgent situation, as well as for routine announcements and reminders.

Restricted Areas When school is in session, students may not be outside the school building unless they are involved

in a class or recess and are accompanied by a faculty or staff member. The faculty rooms are

restricted areas for students. Empty classrooms are restricted areas. Corridors are to be clear of

traffic except for movement at the change of class.

Child Abuse and Neglect Reporting Policy and Procedures Maryland law requires that all educators and other school employees, including volunteers, report

suspected child abuse or neglect to the proper authorities in order that children may be protected

from harm and the family may be helped. Our school policy supports Maryland laws in this

regard and requires that all school staff report suspected abuse and neglect to the Department of

Social Services, Protective Services Division, and/or the local police department, as well as to

the Principal.

School Visits We will significantly limit the number of visitors on campus. We will meet virtually with parents

via Zoom. Visitors will not be permitted to drop off items that students have forgotten at home.

This is a necessary cultural shift, but be assured that we will work to maintain communication and

connection so our school and family partnership continue to thrive.

● Visitors may be admitted for emergency purposes, i.e. emergency personnel responding to

a call for assistance, vendors and contractors to address emergency situations, substitute

teachers, members of the parish staff who support the operations and others designated by

the principal or her designee.

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● Authorized visitors to the school must comply with all requirements related to health

screening protocols, six-foot social distancing, wearing masks, and hand sanitizing.

● Deliveries during the school day will be directed away from students and staff to another

area of our campus.

Cell Phone Policy Cell phones are prohibited at St. Louis School unless a parent deems a cell phone necessary for off-

campus use. Cell phones must be turned off while a student is on school grounds and must remain

in the student’s backpack. Cell phones may not be used to take photographs at school or on the

bus. If a student is attending Before Care, After Care, or a school-sponsored club or activity and

needs access to a telephone, the student must ask the permission of the adult on duty who will

determine whether the phone call should be made and will assist the student in making the call from

a school telephone. Students who violate this policy will receive a Saturday detention, and any cell

phone used in violation of this policy will be confiscated and returned to the parent. The student

will be prohibited from bringing a cell phone to school. A student’s continued violation of this

policy may result in suspension or expulsion.

Telephone Use, Messages The telephone in the school office is for official or emergency use only. Students may not use the

office phone without permission from an administrator. Students are not to use any other phone

in the school building. Students will not be called to the telephone, but they may have

important messages delivered to them through the school office. Except in the event of an

emergency, please do not call the office with a message for a student.

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Transportation

Parents and guardians who may offer to transport students are reminded of the significant

legal liability that is incurred under Maryland law in the transportation of children to and

from school. Archdiocesan policies prohibit faculty and staff members from transporting

students to and from school.

Cars 1. Cars may not access the driveway in front of the school or the loop in front of the chapel.

These areas are designated fire lanes. In addition, the driveway in front of the school has

been zoned for pedestrian use only. During the school day and when After Care is in

session, cars may not park in the upper portion of the main parking lot; these areas are

used for physical education classes and outdoor play.

2. Special drop-off and pick-up arrangements have been made for pre-kindergarten students.

Parents of pre-kindergarten students will receive detailed information about these procedures.

Morning Drop-Off Procedures

● All vehicles must enter the campus, at their assigned times, using only the Clarksville

Pike (108) entrance. (See schedule below) ● Drivers should display Group card #, last name and grade in their windshield.

● Traffic control will direct you where to go.

● A St. Louis staff member will greet the children and verify that the student’s daily

Wellness form has been submitted.

● Parents should stay in their cars. Only students will exit the vehicle and move safely onto

the sidewalk.

● If a form has been submitted, the student may report to their assigned door and cohort.

● Students will move from their car to their cohort entrance, without congregating and

maintaining social distancing.

● If the Wellness form has not been submitted, the student will need to stay in their vehicle.

The parent/guardian will then need to get out of the car line, drive to a parking space,

complete the form, and then return to the line to allow school personnel to verify form

submission.

● Parents may exit the via the Ten Oaks exit or the light at Rt. 108

● In order to adhere to all safety guidelines, please make sure that you arrive at your

designated time according to the schedule below.

Morning Drop-Off Schedule

Group 1

A - G

Group 2

H - O Group 3

P -Z

8:30 am 8:45 am 9:00 am

Entrance and dismissal locations for students:

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Parents will receive an email informing them of their child’s cohort.

LOCATION STUDENT COHORTS

(Cohort Teacher)

Door 1

Main Entrance

KA Cohort (Farace)

5A Cohort (Rossi)

5B Cohort (Riggin)

Door 2

Primary Counselor’s Door

3A Cohort (Sutton)

3B Cohort (Maloney)

3C Cohort (Thomas & Benton)

4C Cohort (Conrad & Morrison)

Door 3

Side door leading directly to the Cafeteria

2A Cohort (Kenney)

2B Cohort (Johnson)

Door 4

Cafeteria hallway door

4A Cohort (Beall)

4B Cohort (Horning)

1A Cohort (Vicendese)

1B Cohort (Lawrence)

1C Cohort (Hoeck & Nichelson)

Door 5

Stairwell near Elevator

6A Cohort (Miller)

6B Cohort (Deegan)

6C Cohort (Duff)

7A Cohort (Rosenberg)

7B Cohort (Cabrera)

Door 6

Howard Bishop Foyer

KB Cohort (Amrhein)

PKA Cohort (Bowen-Kreiner)

PKB Cohort (Tyler)

PKC Cohort (Melzer)

8A Cohort (Spera)

8B Cohort (Conley)

8C Cohort (Peterson)

Afternoon dismissal and Pick-Up Procedures:

● All vehicles must enter the campus at their assigned time, using only the Clarksville Pike

(108) entrance. (See schedule below)

● Drivers should display their Group card # in their windshield.

● Each car will park in the upper lot with cars facing the field. Cars will park bumper- to –

bumper, with stadium style parking.

● Drivers will turn off their car and stay in their vehicle.

● The students will be dismissed through the same door that they entered during morning

arrival.

● Each student will walk to their car.

● The cars will be dismissed when all students are safely in their vehicles.

● Each row will be directed when they may exit the lot.

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● Cars may use either the Rt. 108 or Ten Oaks Road exit.

● This process will repeat for each group.

Group 1

A - G

Group 2

H - O Group 3

P -Z

3:30 pm 3:45 pm 4:00 pm

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Health Services

The St. Louis Health Room is staffed by pediatric registered nurses. The primary goal of the

school nurses is to promote the health and well-being of the St. Louis School community which

includes students, faculty, and staff. In addition to treating sick and injured children at school, the

school nurses provide education on health related topics and support for students with special

health needs.

Maryland School Immunization Requirements A child may not enter school, unless he/she has submitted an official immunization record or

other appropriate documentation of immunization status. The immunization record must have

the month, day and year of each vaccination and be signed by a physician or health department

official. In the case of religious objection or medical contra-indication, form DHMH 89, must

be submitted and kept on file and be approved by the school. Exempted students are to be

excluded from school if there is an outbreak of the disease for which they are not immunized.

St. Louis School adheres to the policies and procedures of the Maryland Department of Health. All

new students must provide a Maryland Department of Health and Mental Hygiene Immunization

Certificate. In accordance with state regulations, students will be excluded from school if proof

of immunization is not provided upon admission. St. Louis also requires all new students and all

sixth grade students to have a completed Health Inventory which includes, Part I (completed by

parents) and Part II (completed by health care provider) submitted to the Health Room by October

19th, 2020. Students entering kindergarten from St. Louis Pre-K must submit an updated Health

Inventory and Immunization form. A physical exam must be completed within nine months prior

to entering school. If for some reason a physical exam cannot be completed prior to entering

school, please contact the Health Room at Nurses@stlouisparish.org or 410-531-7936. This will

ensure that the school office is apprised of special medical circumstances such as diabetes,

allergies, epilepsy, or other health factors of which the nurse should be aware. After that time,

students will be excluded from school. Any time a student’s health condition changes, an update

should be provided to the school nurse.

Health Records Parents are required to complete a Health Form listing any allergies including food allergies, serious medical

conditions, medications, and emergency contact information, every year.

The school must be notified of any changes that occur during the school year.

Communicable Diseases Parents must call the school if their child is diagnosed with a communicable disease. The school

must notify their county Health Department. All reports are confidential. Reportable diseases

include the following:

∙ Influenza

∙ Strep Throat

∙ Fifth Disease

∙ Chicken Pox (varicella)

∙ Infectious Mononucleosis

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∙ Head lice

∙ Measles – regular or German (Rubella)

∙ Tuberculosis

∙ Meningitis

∙ Whooping Cough (Pertussis)

∙ Hepatitis

∙ Mumps

∙ Lyme Disease

∙ Rocky Mountain Spotted Fever

∙ Food Poisoning

∙ Adverse reactions to Pertussis Vaccine

∙ Human Immunodeficiency Virus Infection (AIDS and all other symptomatic infections)

∙ Animal bites/Rabies

∙

If a child has been infected with head lice, the student must report to the health room prior to

returning to class. Proof of treatment may be required before the child will be permitted to return

to school.

Parents are to keep students home if the following signs and symptoms are present:

∙ Temperature of 99.5 degrees or higher

∙ Nausea or vomiting

∙ Loose, runny stools/diarrhea

∙ Sore throat with tender, swollen glands, patches or pus in back of throat

∙ Reddened eyes with discharge

∙ Abdominal pain

∙ Earache

∙ Persistent cough

∙ Persistent runny nose with yellow/green discharge

∙ Undiagnosed rash

∙ Shortness of breath or wheezing

The student must stay home for twenty-four hours following the cessation of these symptoms.

Any student with drainage from the eyes associated with conjunctivitis (pink eye) must be kept

at home until under treatment from a doctor. A doctor’s note will be required for readmission

to school. Students who have chicken pox are excluded from school until all lesions are scabbed

over.

Additionally, if a child has begun a course of antibiotics, he/she should not return to school until

twenty-four hours after initiating treatment.

Parents should not send a student to school if the child is ill in the morning or has a fever. A

student must be well enough to participate fully in outdoor play. Children who are ill enough to

be kept indoors during recess periods should be kept at home until they can follow the regular

school schedule. A doctor’s written and signed request is needed for a student to be excused from

physical education classes.

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Dispensing of Medication The administration of medication in school is discouraged; however, if a student’s physician

recommends that a student receive prescription or over-the-counter medication during the school

day, the required Medication Prescription Form must be completed and signed by the physician in

order to administer medication in school. All over-the-counter medication must be delivered in its

original container. If a student requires an EpiPen at school the EpiPen order form and medication

must be submitted to the Health room on or before the first day of school. The child will be

excluded without these required items. The required forms are available on the school

website: www.stlouisparish.org/school. Medication can only be dispensed with a written order

from the student’s physician, specifying start and stop date. The original medication container or

box for inhalers must be brought to the school. These containers or boxes should include the

following: name of medication, directions for use, time for dispensing, name of doctor ordering

the medication, date of prescription, expiration date as stated by the pharmacist, strength of

medication/dosage, and student’s name and grade.

Students may not possess, dispense or distribute medication on their own. Under special

circumstances, individual students may be authorized by their physician to carry and self-

administer emergency medications (e.g. inhalers, epi-pens). In this case, the school nurse must

be consulted. All medication must be delivered to school by a parent/guardian.

At St. Louis School, all student visits to the Health Room are recorded using a computerized health

record system. This allows monitoring of health and injury histories and health related trends. The

school nurse evaluates students with injuries or complaints of illness in the Health Room and

notifies parents/guardians for appropriate follow up.

Students who become ill or injured during school will be sent home. These students must be

picked up by parents or a designated adult within one hour. Please ensure that the emergency

contact numbers on the student’s Emergency Form are accurate and promptly inform the school

of any changes. Please contact the school nurse at 410-531-7936 with any questions or concerns.

Vision/Hearing Screening The school follows the directives of the Howard County Health Department and responds to

parent’s requests for individual testing. This testing is usually done for:

1.) All new students who have not provided documentation for screening in the past year;

2.) All students the year they enter the school in Grades PreK, Kindergarten, 1, and 8;

3.) Any student with a suspected hearing or vision problem as reported by school staff or

parents/guardians.

Head Injury If any injury to the head or any other serious injury occurs to a student, then the nurse will call the

parent and send home a report. The report is to be signed by the parent/guardian and returned to

school. If the parent/guardian or alternative contact person cannot be reached in an emergency, the

school will contact police/ambulance for assistance.

Hand Washing Policy St. Louis School has implemented an aggressive hand washing policy in order to minimize the

spread of infectious diseases in the school environment and to promote the health of our students.

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The school nurse will provide education for students regarding the importance of hand washing

and the appropriate techniques and times for hand washing. Students will be expected to wash their

hands before eating and drinking, before and after using the bathroom, and any time hands become

soiled with bodily fluids such as nasal secretions or blood.

Allergies Parents must notify the school of their child’s allergies, including food allergies. School

medication orders must be renewed each year by the physician, and the order must be signed on

or after July 1. If the student carries an EPIPEN with them, the physician must state this

requirement on the order.

There are students enrolled at St. Louis School who have severe, life-threatening food allergies.

Most anaphylactic allergies at St. Louis School are related to peanut/tree nuts. There are also a

small number of children with anaphylactic allergies to milk, eggs, or other foods. These students

are in danger of experiencing a life-threatening reaction if they ingest a minute amount of food

containing peanuts/tree nuts or other allergens; or if they come into physical contact with

peanut/tree nut products. The incidence of peanut allergies is on the rise in children across the

nation and is a serious threat to their lives. The safety of these children and the well-being of all

students at St. Louis are the goals of this allergy policy and will require the cooperation and

understanding of the entire St. Louis community.

For the 2020-2021 school year, students may not bring nut products to school.

We have also implemented and enforced a NO SHARE policy for lunches and snacks. This means

that students will not be permitted to share or trade items from their lunches and snacks with other

students.

As of 11/12/2014, St. Louis School has adopted a policy allowing the availability of stock

epinephrine in the health suite for use in the event of an anaphylactic emergency. This epinephrine

is for emergency use during normal school days and is not dependent on allergy history. It is not

available outside of normal school hours or on field trips. Students with a known history of severe

allergies are still expected to maintain emergency action plans, medical orders, and their own

supply of emergency medication.

Counselors A licensed social worker and a licensed clinical professional counselor provide guidance services.

Services include routine classroom guidance, crisis intervention, individual and group

communication, and collaboration and consultation with families and faculty/staff members.

Insurance The school provides the option for parents to purchase health insurance for their children.

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St. Louis School Safety Opening Plan for 2020-2021 Academic Year

Opening Dates - K-8: August 31, 2020 ; Pre-K: September 2, 2020

Dear St. Louis School Families:

The St. Louis School (SLS) will be opening for instruction on Monday, August 31, for both on-

campus and remote learners. In preparation for this opening, SLS administrators and the school

nurse have developed a comprehensive SLS Safety Plan that adheres to the Archdiocese of

Baltimore (AoB) reopening plan that has been in development for many months. The AoB

worked collaboratively with Centers for Disease Control and Prevention (CDC) technical

advisors and the state of Maryland health department. Both agencies have reviewed the

reopening plan and have no reservations with the AoB school openings. The AoB also consulted

American Academy of Pediatrics (AAP) guidelines. St. Louis School (SLS) will continually

evaluate the effectiveness of the school’s established procedures, current positivity data, and

research to make adjustments in the plan to ensure the continued safety of students and staff.

St. Louis is offering two fall reopening instructional models:

● In-person learning with new safety requirements, students return in person for the full

instructional program five days per week; classrooms, schedules, protocols modified to

meet health requirements.

● Remote learning, with students given access to on-campus instruction remotely. Students

are required to participate in the full instructional program.

Students who are participating in the remote learning program will need to have an established

learning space, wear their uniform, and report their absences if the child will not be attending the

day’s instruction. A detailed parent presentation on the remote option is to be hosted on August

17. More information will be shared shortly. We are grateful for our professional, dedicated

faculty and staff who have worked tirelessly through the summer to make these options a reality.

If you would like to select remote learning for your child, but you responded to our previous

survey as "undecided" or as "on campus", please complete this form:

https://docs.google.com/forms/d/e/1FAIpQLSckZjBpkDAvSeg1O6Gic5WSxclbDAApuAW

1AqoHulHMj88eAA/viewform?usp=sf_link

You do not need to complete the form if you have already informed us that your child will be

learning remotely. As a reminder, the choice of remote learning remains in effect until the

school resumes operations under pre-COVID-19 conditions. Students who choose remote

learning may not move from remote to on campus; this is due to the need to plan for social

distancing requirements.

Regarding the closing of school should positivity rates change, SLS will follow the directives of

state officials, the county executive, the Howard County Health Department, and/or the AoB.

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The safety of students and staff remains our priority. Should such a closure be required, SLS is

prepared to transition fully to remote learning.

The before and after care programs will follow all policies and procedures in this safety plan.

Additionally, the programs will comply with the Maryland State Department of Education

(MSDE) guidelines for child care. Please note, registration for the before and after care

programs is now closed as we have reached capacity enrollment.

Thank you for your support of St. Louis School, the parish, and Catholic education. We look

forward to welcoming your children back to school. Together, whether in person or remotely,

we will continue our mission of excellence in Catholic education.

In Christ always,

Mrs. Deborah Thomas, Principal

Ms. Mary Ewachiw, Assistant Principal

Mrs. Eileen Gough, School Nurse

COVID-19 Basics

Due to the impact of COVID-19 and the need to ensure students and staff fully understand

the basic principles of the disease and means by which to control the spread, St. Louis School (SLS) will

develop age appropriate educational materials. SLS will recognize the broad spectrum of those areas of

life that are impacted by identifying opportunities to provide for

the physical, social, and emotional well-being of all students and staff. See Appendix A

Immunizations

Due to the offering of both on-campus and remote classes, along with the impact that COVID-19 has had

on the rate of pediatric immunizations, SLS will revise several practices related to ensuring proper

immunizations of all students. SLS strongly encourages parents to keep their children current with all

immunizations, including the flu.

Procedural Points

• 20 Day Grace Period: SLS will ensure adherence to the State mandate that students have a 20 day grace

period from the first day of school to provide verification of receipt of the required

vaccinations. The Maryland Department of Health has verified, as of this time, there is no

intention on the part of the agency to extend the grace period beyond the 20 days.

If a student fails to verify receipt of the required vaccinations within the grace period, the school

administration shall bring these issues to the attention of the appropriate AoB associate superintendent.

• Remote Students: The AoB has been advised by various health authorities that all schools, even those

that are offering only virtual classes, are required to secure from all students verification of adherence to

the required immunizations. School Administrators will ensure that parents of students who have

electronic access submit proof of immunizations.

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Wellness Checks

SLS has an important role in slowing the spread of communicable diseases and protecting students and

staff, and to help ensure that students have safe and healthy learning environments by working to limit the

possibility of the entry of the virus into the school. To mitigate the transmission of SARS-CoV-2,

commonly known as COVID-19, SLS will establish protocols targeted at excluding those who show

symptoms of the virus or have been near others with the virus. The protocols will be developed and

adapted based upon guidance from state and local public health authorities.

Procedural Points

A daily text and email with a link to a Google Form will be provided to every parent and staff member.

This text and email will be sent automatically from Swift K-12 at 5:00 AM each morning.

The form will request the following:

● Email, date, student’s name, grade level

● Does the student have a temperature greater than 99.5 F?

● Has the student been in close contact (within 6 feet for 15 minutes or more while indoors whether

wearing a mask or not) with an individual actively diagnosed with COVID-19?

● Does the student have any of the following symptoms: • Chills • Cough • Shortness of breath or

difficulty breathing • fatigue • muscle or body aches • headache • new loss of taste or smell • sore

throat • congestion or runny nose • nausea, vomiting, or diarrhea?

The survey response will be recorded in Google Sheets and updated in real-time. School staff assigned at

each entrance door will view a completed Google Sheet with the date, students’ name and grade level.

This will indicate that the parent has completed the Google Form for the school day and that the student is

permitted to attend school. This sheet will be compared to the roster of all students entering that particular

door.

Parents will be required to wait while an assigned faculty member checks the submission for the student.

If the form is not complete, the child must return to the car. The parent may submit the form via a cell

phone and then return to the drop off line. Those students without a submitted form will not be allowed

into the building. Parents will be contacted as needed to pick up the child.

SLS will follow their regular absence procedures for students who will stay home for an illness that is not

COVID-19 related. Daily phone calls will be made to track any illness. See Appendices A1, B, C.

Responding to a Confirmed or Presumptive COVID-19 Incident

Definitions:

“Affected Individual”- the individual with the confirmed or presumptive COVID-19 diagnosis

“Close Contact”- coming within 6 feet of the affected person for a minimum period of 15

minutes whether masked or unmasked.

Objective:

SLS will be prepared to respond quickly and consistently when learning of either a confirmed or

presumptive COVID-19 diagnosis involving a member of the school. The protocols provided in this

document address when the affected individual becomes symptomatic or learns of a positive test result

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while on campus, as well as protocol for when a person self-reports a confirmed or presumptive COVID-

19 diagnosis while away from campus. Regardless of the circumstances, the SLS response will address

five key areas:

1. Meeting the needs of the affected student or staff member.

2. Identifying individuals, whether students, employees or others, who have

come into close contact with the affected individual and meeting their specific needs.

3. Determining the required actions for suspending operations in part or whole for the

school.

4. Issuing the appropriate communication(s) to the school community.

5. Determining the appropriate protocol for cleaning and sanitizing the affected areas of

the building.

On Campus Protocol

Step 1 Addressing the “Affected” Individual’s Need

A. Promptly separate the affected individual from others in the building.

B. Arrange to have the affected individual transported either home or for medical care. This

can include, if staff, the affected person driving themselves home if physically able and

safe to do so.

C. Contact the local health department to provide notification. The action to be taken by the health

department will vary by jurisdiction; however, SLS will proactively report the matter to the health

department even if the health department does not take any action.

D. If feasible, ask the affected individual if they are aware of having come into close contact

with any other individuals while on campus.

E. Provide the affected individual guidance as to the requirements that must be met in order

for the individual to return to campus. (See Return to Campus Chart below.)

F. If the affected person is a student and that student has any siblings in the school, the

siblings are also to be sent home pending resolution of matter for the affected student.

Step 2 Identifying Close Contact Individuals

A. Based upon information learned from the affected person, along with any observations by

school administrators, begin the process of identifying whether any individuals came into close

contact with the affected person.

B. Once identified, it is necessary to remove these individuals from the school as well.

C. The individuals identified as close contacts will be provided with information on the

requirements that must be met in order for them to return to the school.

Step 3 Continuing with Operations

A. The school administration must evaluate the circumstances and determine the following:

● areas of the facilities impacted

● whether the areas are to be removed from use

● if areas are to be taken out of use and are occupied by others, whether to relocate the remaining

individuals or to suspend their activities

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● if significant portions of the facilities are to be taken out of use or key parts of the facility are to be

taken out of use, consideration must be given to suspending all operations pending completion of a

thorough cleaning and sanitization.

Addressing the above questions requires evaluating where within the building the affected individual has

been during that day. When evaluating the areas impacted, consideration will be given to the length of the

time the affected person occupied the area. If an affected person merely moved through an area, such as a

hallway or lobby, without stopping and occupying that area for a period of time, there is no need to

remove the area from use.

Step 4 Communications

The process of proper communication will require several considerations. First, for the

individual affected, as well as for those identified as close contact individuals, communications with these

individuals and if students, their parents, these communications should be one-on-one with each family.

Such communication is at first via a call and will then be followed up in writing. All communications will

include the requirements for the individual to be allowed to return to campus.

After the families directly impacted have been contacted, communication will be sent by the school

advising what has occurred and the actions taken. There will also be affirmation that the school

community will be kept appraised as the matter develops. The names of individuals will not be disclosed.

The communication will address the following:

● when the matter came to the attention of the school administration;

● verification that the impacted individuals, including any close contacts have been identified and those

individuals have been removed from campus and their families notified;

● a reminder to the school community that those who were on the campus at the same time but who were

not in close contact merely need to self-monitor for symptoms;

● if they wish, they can contact their medical provider or proceed with being tested if they so choose;

● if applicable, any alterations to school operating hours or cancellations of any activities or services.

Step 5 Cleaning and Sanitization Response

Once the impacted areas of the facilities have been left unoccupied and shut off from

use for 24 hours or for as close to 24 hours as possible, the school administration is to

begin cleaning and sanitizing the affected areas of the building prior to allowing the

resumption of operations.

Self-Reporting Protocol

For those affected individuals who self-report or that are reported by a contact tracer to the

school, the response protocol largely follows the protocols detailed previously with minor

variations. Any variations in process are largely contingent on the lag time between the last time

the affected person was on the school campus and the date on which they are notifying the

school of the circumstances.

Step 1 Addressing the Affected Individual’s Need

A. SLS receives notification from the affected individual, a family member or friend

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of the affected person, or health department official of a positive or presumptive

positive test result.

B. Upon receipt of the notification, the school staff member must attempt to secure the

following information from the caller:

● Date the affected person was last on the school campus.

● If it is 14 days or less between the date the affected person was last on campus

and the date of notification to the school, the school must then inquire of the caller if the affected person

has knowledge of their coming into close contact with others while on campus.

C. Provide the affected individual guidance as to the requirements that must be met in

order for the individual to return to campus.

D. It is recommended that the school at this point contact the local health department to

provide notification. The action to be taken by the health department will vary by

jurisdiction. However, a school should proactively report the matter to the health

department even if they do not take any action.

Step 2 Close Contact individuals

A. If as a result of the discussions with the affected person it is determined they came

into close contact with another person or persons, SLS will make a good faith effort to notify any

impacted individuals.

B. Identified close contact individuals should be advised if the affected person

has a confirmed or presumptive positive diagnosis. The individual should then be

advised to consult with their medical care provider for guidance. SLS cannot disclose the name of the

“affected person”. The individuals identified as close contacts should be removed from the school and

begin the required quarantine period.

C. Those individuals identified as close contacts are provided information on the

requirements that must be met in order for them to return to the school.

Step 3 Continuing with Operations

A. Determine the lag period between when the affected individual was last on campus

and the date of receipt of the notification from the affected person to the school.

B. If the lag period is 3 days or less, then SLS will follow the guidance provided in the previous

protocol for evaluating the continuation of operations.

C. If the period is more than 3 days, no additional action is required.

Step 4 Communications

A. Determine the lag period between when the affected individual was last on campus

the date of receipt of the notification from the affected person to the school.

B. If the lag period is 14 days or less, then follow the guidance provided in the previous

protocol relative to issuing communications.

C. If the period is more than 14 days, no additional action is required.

Step 5 Cleaning and Sanitization Response

A. Determine the lag period between when the affected individual was last on campus

and the date of receipt of the notification from the affected person to the school.

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B. If the lag period is 3 days or less, then follow the guidance provided in the previous

protocol for addressing cleaning and sanitization.

C. If the period is more than 3 days, no additional action is required.

Preparations

In the preparation for when SLS is presented with such circumstances, SLS will have in place the

following contingencies:

1. A location where the affected individual will be isolated until such time as they can be transported

home or for medical care. The key is to move the affected individual out of the school community to limit

the potential exposure to others on site.

2. A location where those identified as coming into close contact with the affected person can be

quarantined from others until they can be transported home.

3. A process in place whereby the nurse can evaluate, either through speaking with the affected person or

through their own observations, a means by which to determine who, if anyone, came into close contact

with the affected person.

4. Arrangements to undertake the cleaning and sanitization by either school staff or a contracted service

provider.

See Document Attached in Parent Email, Exclusion and Return for Laboratory Confirmed

COVID-19 Cases and Persone with COVID-19-like Illness in Schools

Also see Appendices D, E, F, G

Universal Testing

Schools within the AoB, including SLS, will not be implementing such a strategy.

Rationale: In response to the utilization of universal testing of students and staff, the CDC provided the

following guidance:

● CDC does not recommend universal testing of all students and staff for several reasons:

□ Viral testing (e.g., nasal swab) only provides COVID-19 status for individuals at the time of testing.

□ One-time or universal entry testing could miss COVID-19 cases in the early stages of infection, and it

could miss exposures that happen after testing.

Personal Protection Equipment- Students and Staff

Given the importance of personal protection equipment, face coverings, in particular, SLS will establish

clear and direct policies which set the school’s expectation for the use of PPE.

Procedural Points:

Personal protection equipment (PPE) are used to protect individuals and

prevent exposure to COVID-19. Face masks or cloth face coverings serve as a simple barrier to

help prevent respiratory droplets from traveling into the air and onto other people when the

person wearing a face covering coughs, sneezes, talks, or raises their voice. CDC recommends that people

wear cloth face coverings in public settings and when around people from a different household,

especially when other social distancing (6 feet apart) cannot be maintained.

SLS Policy:

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● Face masks must be worn by staff and students. SLS will provide each student with 5 white, cotton

face masks.

● Cloth face covering should be made of tightly woven cotton and be composed of a

minimum of 2 layers of materials.

● CDC does not recommend use of face shields as a substitute for cloth face coverings. It is not known if

face shields provide any benefit as source control to protect others from the spray of respiratory particles.

Face shields should be used to supplement face coverings. However, for those who cannot wear a cloth

face covering, the use of a face shield does provide some level of protection. However, use of face shields

solely should be reserved only for those with legitimate health conditions that preclude the person from

wearing a face covering.

● Face coverings must be worn at all times including all common areas including hallways and

bathrooms, etc. Students and staff may remove their masks when eating, taking a mask break outside (6

foot social distancing required), or attending an outdoor class (6 foot social distancing required).

● ALL students must keep an extra face covering in his or her “bucket” storage container. These are to be

labeled with first and last name and sealed in a labeled plastic bag. These will be used if the primary face

covering gets lost or damaged or the student forgets and does not bring a face covering to school on a

particular day.

● Staff members are also required to have a spare face covering at school.

● Individuals will be reminded not to touch the face covering and to wash hands frequently.

● No one will be admitted into the school building without their proper face covering.

● Face coverings should not be placed on:

■ Children younger than 2 years old

■ Anyone who has trouble breathing or is unconscious

■ Anyone who is incapacitated or otherwise unable to remove the cloth face covering without assistance

● Other available PPE schools are to have on hand include pediatric (Prek-8) and adult masks, gloves,

face shields, goggles and gowns.

● Face coverings should also be sized appropriately and easily used by the wearer. For example young

child in particular should have mask that does not require being

tied.

● While there is no specific guidance from the CDC, state health department or other health agencies as

to when and how students and staff can take a break from

wearing mask, the following must be included in the allowing for such breaks:

■ If students or staff remove their masks, staff will maintain at least 6 ft. of physical distance between

each other.

■ Students and staff are in a well ventilated space, preferably outdoors.

■ Students and staff wash hands after handling their masks.

● School staff and families will teach and reinforce proper use and removal of cloth face coverings,

including the use of behavioral strategies as necessary to assist students with becoming comfortable

wearing cloth face coverings.

● Information will be provided to staff, students, and students’ families on proper use, removal, and

washing of cloth face coverings.

Health Room and Isolation Area Sanitization

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As part of ensuring the overall safety and health of the school community, the proper

sanitization of the health suite and isolation areas are essential. This includes sanitization

of not only the room itself, but the furnishings and medical equipment.

Procedural Points:

Cleaning

1. Cleaning refers to the removal of germs, dirt, and impurities from surfaces.

2. Cleaning does not kill germs, but by removing them, it lowers their numbers and the risk of spreading

infection.

Disinfecting

1. Refers to using chemicals to kill germs on surfaces. This process does not

necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can

further lower the risk of spreading infection.

Protocols

• Within the health suite and between isolation occurrences, every effort will be made to sanitize high

touch surfaces.

• For the extensive daily cleaning and for the cleaning of the isolation area after use, trained staff will be

the personnel using the cleaning and disinfecting products.

• Sanitizer wipes or cloths moistened with disinfectant to wipe will be readily available in the health suite.

• Per CDC guidance, if at all possible, the isolation area will be allowed to sit for a period of 24 hours

before cleaning and sanitizing. Again, this is a recommendation and if the room needs to be cleaned and

sanitized immediately to meet the needs of the school, then such cleaning shall be undertaken.

• The cleaning of medical equipment will be handled by the school nurse or staff members responsible for

overseeing the health suite in the absence of a school nurse.

Health Room Supplies

Supplies

1. Infrared No Contact Thermometers

2. Masks/Adult and Pediatric

3. Gloves-all sizes

4. Disposable Paper Isolation Gowns

5. Disposable Pillow Covers

6. Tissues

7. Divider/Curtain between beds: Washable material

8. Cleaning Supplies

9. Touchless Trash Cans

10. Touchless Paper Towel Holders

11. Touchless Soap Dispensers

12. Hand Sanitizer (60% alcohol or greater)

13. Pulse Oximeter

14. Signage within the health suite promoting everyday protective measures/stopping the

spread/handwashing techniques

15. COVID-19 Symptom Tracker/Checklist

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Health Room Facilities and Operations

To allow students and staff to receive medical attention and care, while preventing the spread of

COVID-19, SLS has established procedures and separate spaces to ensure the safety of

students and staff in need of medical attention.

Procedural Points:

1. The school has a separate area for first aid, medications, and other non-illness related health room

visits.

2. This area will be separate from the area where students and staff are evaluated for

illness, and separate from the isolation area.

3. Students who take daily medications and who need nursing care will be attended to outside of where

sick students and staff are being triaged and evaluated.

4. If available, an area will be set aside for students or staff with non-communicable illnesses to rest (ex.

migraines).

5. All furniture will be easily sanitized. No fabric or plush materials will be used. There will be a place for

students and staff to rest in both the sick and well areas.

6. All health related areas will be set up so that students and staff are able to social distance as much as

possible. (Example: chairs are set 6 feet apart, and taped indications on the floor 6 feet apart where

students and staff are to stand while waiting.)

7. Everyone who is able will wear a surgical mask or face covering.

8. SLS will provide smaller first aid kits to classrooms for use of minor cuts and abrasions.

9. Health room staff will wear a face covering, such as a surgical mask, at all times. When interacting

with students and staff with COVID-19 symptoms an N95 mask will be worn as well as the other PPE

outlined in the isolation room document and the PPE document.

10. The health room will maintain adequate supplies including backup marks for students for use as

needed if their personal one is unusable. For children in kindergarten and PreK, a supply of pediatric

sized surgical masks will be available. For older children and staff, a supply of regular surgical masks will

be available.

11. The health room will maintain a supply of PPE for health staff including N95, gowns, goggles or face

shields, and gloves.

12. Proper health room ventilation is necessary and windows may be opened for access to fresh air. Fans

may also be used to help with air circulation.

13. Students with a known history of asthma should be evaluated according to the Asthma and Allergy

Network flow chart. If the student has been exposed to a possible trigger (eg. running, cold air, or cut

grass), and had no previous symptoms of illness, they should be treated for their asthma, and not kept in

the area with sick students and staff.

14. Nebulizer treatments will not be given at school as they spread viral droplets that stay in the air for 2-

3 hours.

15. All health areas will be frequently wiped down and disinfected at a minimum in between visitors.

16. School health programs will continue to follow the policies and procedures outlined in the

Archdiocese of Baltimore School Nursing Manual when addressing non-illness related care.

17. The school nurse or other supporting staff are available to properly monitor students in the health

suite.

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See Appendix H

Isolation Area

The immediate isolation of those suspected to have COVID-19 related symptoms will

reduce the potential for spread of the virus by limiting others from coming into contact

with the affected person.

Procedural Points:

School nurse will identify an appropriate area and establish an isolation area in accordance with the

following guidance:

1. School nurse will designate a room or separate area for use to separate students and staff who exhibit

symptoms of COVID 19 or who have just been verified as testing positive for COVID-19 without

symptoms.

2. The area will be clearly labeled as an isolation area and have minimal furniture. All furniture should be

easily sanitized. No fabric or plush materials will be permitted.

3. PPE supply will be stocked outside the isolation room or area (e.g. in the change

room).

4. Appropriate handwashing facilities and hand-hygiene supplies will be available.

5. The sink area will be stocked with suitable supplies for handwashing and with alcohol-based hand rub.

6. Adequate room ventilation will be provided.

7. Appropriate waste bags will be used.

8. A puncture-proof container for sharps disposal will be placed inside the isolation room or area.

9. The patient's personal belongings will be kept to a minimum. Keep water pitchers and cups, tissue

wipes, and all items necessary for attending to personal hygiene will be kept within the patient's reach.

10. Non-critical patient-care equipment (e.g. stethoscope, thermometer, blood pressure cuff and

sphygmomanometer) will be dedicated to the patient and thoroughly cleaned and disinfected.

11. An appropriate container with a lid will be placed outside the door for equipment that requires

disinfection or sterilization.

12. Adequate equipment required for cleaning or disinfection will be kept inside the isolation room or

area.

13. A telephone or other method of communication will be kept in the isolation area to enable patients,

family members or visitors to communicate with health-care workers. This may reduce the number of

times the workers need to don PPE to enter the room or area.

● School nurse will establish operational protocols for the isolation area in accordance with the following

guidance:

1. Ensure that ill student or faculty member consult the health-care worker in charge

(who is also responsible for keeping a visitor record) before being allowed into the

isolation areas. Keep a roster of all staff working in the isolation areas, for possible

outbreak investigation and contact tracing.

2. Students and staff with COVID-19 symptoms should be monitored until they leave

the facility.

3. School personnel entering the isolation room or area should follow all infection

prevention and control recommendations for healthcare personnel in response to the

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COVID-19 as prescribed by the CDC. This includes but is not limited to wearing the proper

PPE when caring for a person with suspected COVID-19 infection. 4. School personnel who will be

caring for potentially infected individuals should also familiarize themselves with the characteristic and

protocols to safely respond when working with an individual possibly infected with COVID-19.

4. After the sick individual has left, areas used by that person will be closed off and will be used until

after cleaning and disinfecting. School personnel will wait at least 24 hours before

cleaning and disinfecting. If 24 hours is not feasible, they will wait as long as possible.

Health Room Use of PPE

In order to ensure the ability to respond properly to any concerns of COVID-19 and its

presence in the school, SLS will ensure that any member of the staff, whether the school

nurse or another member of the staff, who is expected to work with individuals suspected

of COVID-19 shall wear all proper personal protection equipment.

Procedural Points:

Order for Putting on and removing PPE

HHS/CDC recommends that personal protective equipment be put on in the following order:

▪ Gown

▪ Respirator (or mask, when appropriate)

▪ Face shield or goggles

▪ Gloves

Upon leaving the room, HHS/CDC recommends that PPE be removed in a way to

avoid self-contamination, as follows:

▪ Gloves

▪ Face shield or goggles

▪ Gown

▪ Respirator or mask

Hand and hygiene will be used after removing PPE.

N95 masks are critical supplies and are to be worn by school nurses and others when expected to interact

with those suspected of having COVID-19.

1. To be fully effective, N-95 masks are to be fitted to the specific users.

2. If available, the CDC also recommends a face shield and goggles be worn by the nurse or other staff

member when caring for a person presenting with Covid-19 symptoms. All face shields and goggles will

be disinfected between each use.

3. Gloves will be worn by the nurse when caring for a person with COVID-19 symptoms. Nurse will don

clean, non-sterile gloves before beginning care and change gloves if they become torn or heavily

contaminated. Nurse will remove and discard gloves after caring for the patient and immediately perform

hand hygiene.

4. Disposable or Cloth gowns may be worn by the nurse while caring for a person with COVID-19

symptoms. Nurse will change the gown if it becomes soiled.

School Visitors

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To mitigate the transmission of the virus that causes COVID-19 illness, SLS policies

and procedures will restrict visitors to the school.

Procedural Points:

1. Visitor policies will be revised to restrict all visitors, including parents and other family members.

2. The policy shall provide exceptions as to those who are allowed as visitors to include

the following: Emergency personnel responding to a call for assistance; vendors and contractors to

address emergency situations; substitute teachers; members of the parish staff who support the school

operations; and other individuals as approved by the principal or her designee.

3. This limitation on visitors will be in effect for the entire school day, including before and after school

care.

4. Deliveries during the school day will be directed to a receiving area away from and isolated from

student and staff, except for the employee handling the delivery.

5. Those who are permitted as visitors to the school must comply with all requirements related to wellness

screening, social distancing, wearing of PPE, and hand sanitization.

6. Tutors, therapists or other individuals who previously were granted access to the school to work with a

child, must now arrange those services to be provided remotely.

7. All shadow days and tours are suspended until further notice.

Out of State Travel

In an effort to reduce the possibility of introducing the COVID-19 virus into a school

community, SLS established a policy applicable to both students and employees which

requires notification be provided when individuals are traveling out of state to areas defined

as high risk jurisdictions based upon positivity rates of the destination.

Procedural Points:

• Students (attending in person) and staff (working on campus in person)

are advised if they intend to travel to a state with a positivity rate for COVID-19 of

10% or greater during the period of their stay, notification of such intention must be

communicated to the principal. For purposes of this guidance, the positivity rate should

be based upon the average rate as determined for the period of the entire stay. Those traveling will be

required to quarantine upon their return until such time as either they provide evidence of a negative test

result for COVID-19 and are asymptomatic or they complete an entire 14 day

quarantine.

• Students in quarantine may participate in the remote learning program.

Field Trips

Due to the increased risk associated with COVID-19, all field trips are suspended till further notice.

Liability Concerns and Use of Waivers

Due to the increased risks associated the COVID-19, concerns have been raised as to possible

liability exposures for schools, as well as the members of the staff. Concerns and questions

have also been raised regarding the possible use of waiver and release forms. SLS will not

utilize any waivers with either students or employees seeking to release any rights relative

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to possible claims involving COVID-19.

Parent Acknowledgement and Agreement Regarding COVID-19 Protocols

Due to the increased risk associated with COVID-19, it is essential to have parents

understand and to agree to comply with all COVID-19 related protocols to ensure the

safety and well-being of all attending in-person classes, including staff and faculty. To ensure that

understanding, parents are required to sign the following agreement.

I _____________________the parent/guardian of ____________________________ will follow

St. Louis School (SLS) requirements for in-person attendance. This includes any activities and events as

permitted in addition to the normal school hours.

1. ___ I understand that I play a crucial role in keeping everyone in the facility safe and

reducing the risk of exposure by following the practices outlined herein. I understand and

agree that my child and I will comply with any other policies, procedures, guidelines, and

rules that St. Louis School may deem appropriate to prevent the spread of

COVID-19 at its facility.

2. I understand that during this COVID-19 Public Health Emergency I will NOT be

permitted to enter the SLS facility beyond the designated drop-off and

pick-up area located at the building (except for emergency situations as contemplated below). I

understand that this procedure change is for the safety of all persons present in the facility, and to limit, to

the extent possible, everyone’s risk of exposure. I understand that it is my responsibility to inform any

Emergency Contact persons of the information contained herein and that they cannot pick up my child

unless they also have signed this form.

3. I understand that IF there is an emergency requiring me to enter the St. Louis School facility beyond

the designated drop-off and pick-up area I MUST wash/sanitize

my hands before entering and wear a mask at all times. While in the facility, I must

practice social distancing and remain at least six (6) feet away from all other people,

except for my own child.

4. I understand that in order to enter upon the facility premises my child must be free

from COVID-19 symptoms. If, during the day, any of the following symptoms appear my

child will be separated away from the rest of the students and people located in the facility.

I will be contacted by St. Louis School staff as soon as possible, and my child

MUST be picked up from the facility within thirty (30) minutes of being notified (or as

soon as reasonably possible).

Symptoms include: Cough, Shortness of Breath, Chills, Muscle aches, Headache,

Sore Throat, Loss of taste or smell, Diarrhea, Fever of 100.4 degrees Fahrenheit or

higher.

Though many of these symptoms can also be related to non-COVID-19 issues, it is

imperative that we proceed with an abundance of caution during this public health

emergency. These symptoms typically appear two (2) to seven (7) days after being

infected, so please take them seriously.

5. I understand and agree that I am responsible for reporting to SLS if

my child, my Emergency Contacts, or I have been diagnosed with COVID-19, have

symptoms of COVID-19, or otherwise have reason to believe they or I have contracted

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COVID-19. I further understand and agree that any child, emergency contact, or

parent/guardian who wants to enter SLS before completing a fourteen

(14) day self-isolation period must present the designated administrator with a medical

professional’s certification of good health that clears the individual for return. The medical

certificate will be forwarded to the school nurse, who will consult with SLS administration regarding

whether the individual is able to enter the facility prior to completion of the 14-day period.

6. I agree to wear a mask at all times while dropping off and picking up my child(ren)

until notified otherwise by St. Louis School.

7. I understand that I must complete a wellness screening questionnaire for my child(ren)

prior to their entering the facility. I understand if I fail to complete this questionnaire, I will

be required to complete the questionnaire prior to leaving the school’s premises.

8. I understand that my child will be required to wash their hands using Centers for

Disease Control and Prevention-recommended handwashing procedures throughout the

day using warm running water and rubbing with soap for at least twenty (20) seconds.

9. I understand the importance of complying with state, county or local stay-at-home

orders and social distancing orders, even when outside of care, in order to control my

own and my child’s exposure in the local community.

10. I will immediately notify SLS administration if I become aware of

any person with whom my child or I have had contact exhibits any of the symptoms listed

in Number 3 above, is advised to self-isolate, quarantine, or has tested positive, or is

presumed positive for COVID-19. Further, I will immediately notify St. Louis School administration if I

am made aware that anyone from my place of employment is

presumed positive or tests positive for COVID-19, and I have been physically present in

my place of employment within the last fourteen (14) days.

11. I acknowledge and agree that if my child is diagnosed with COVID-19, SLS must notify the County

Health Department and possibly the Maryland Department of Health.

I certify below that I have read, understand, and voluntarily agree to comply with the provisions listed

herein. I acknowledge that failure to act in accordance with the provisions listed herein, or with any other

policy or procedure outlined by SLS may result in termination of St. Louis School permitting my

child(ren) to attend in-person classes. I acknowledge that enrollment of my child(ren) may be terminated

if it is determined that my actions, or lack of action unnecessarily exposes another employee, child, or

their family member to COVID-19.

Student Name: _________________________Grade: ____ Date of Birth: ____________

Parent/Guardian Signature: __________________________ Date: _________________

Parent/Guardian Printed Name: _________________________

Phone Number: _______________________

Emergency Contact Signature: ____________________________

Emergency Contact Printed Name: ______________

Date: ______________________________

Assumption of Risk Statements

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Due to the increased risk associated with COVID-19, assumption of risk statements are to

be secured on behalf of each student. This Statement is not in any way a waiver of the parent or student’s

rights. It is not the intention or desire of the AoB or SLS to seek a release of any person’s rights related to

issues arising out of or related to COVID-19 concerns.

Dear Parent,

During these times of the novel coronavirus, we here at St. Louis School have been

actively planning and working toward offering our normal in-person academic year, with

appropriate precautions and measures in place that are consistent with applicable public health

restrictions and guidance. Although challenges created by the coronavirus continue to develop

and change almost daily and much remains uncertain, we are certain of the following:

1. The health, safety, and welfare of every member of the School community is our highest

priority.

2. The novel coronavirus (COVID-19) has been declared a worldwide pandemic by the

World Health Organization (WHO). Medical knowledge regarding COVID-19 continues

to evolve, but COVID-19 is reported to be extremely contagious and is believed to spread

through person-to-person contact and/or contact with contaminated surfaces and objects,

possibly even in the air. The exact methods for spread, contraction, and infection are

unknown and there is no known treatment, cure, or vaccine for COVID-19. Evidence has

shown that COVID-19 can cause serious and potentially life-threatening illness and/or

death.

3. The measures we take to protect the School community from COVID-19 will continue to

be informed by the most up-to-date advice from federal, state, and local public health

officials.

4. Even with the precautions and measures we implement, no one, including the School, can

guarantee an environment without risk of the spread of COVID-19. It is simply not

possible to do so. For more information about the nature of the virus, please visit

https://www.cdc.gov/coronavirus/2019-ncov/index.html.

5. In addition, minimizing the risk of COVID-19 spread or spread of any other disease is a

shared responsibility. All members of the School community, including you and your

student, must do their part. In addition to basic hand hygiene (frequent washing and

sanitizing) and respiratory etiquette (not coughing into one’s hand or in close proximity

to others), this includes adhering to any measures that the School may deem appropriate,

such as temperature checks, social distancing, wearing cloth face coverings, isolating or

quarantining away from the School when required, and other precautionary measures.

Your student’s compliance is necessary not only for the safety of your student but also

for the safety of others. Individuals should not enter the School campus if they have a

fever or are exhibiting symptoms of COVID-19. For more information about symptoms,

please visit https://www.cdc.gov/coronavirus/2019-ncov/index.html.

6. If your student has any disability you think may require accommodations related to

COVID-19 or if your student, because of underlying medical conditions, may be at

increased risk, you should contact the School to discuss further. Please contact the school nurse by

calling 410-531-664 or e-mailing nurses@stlouisparish.org.

7. If your student enters the School campus, there is an inherent risk that your student could

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be exposed to and contract COVID-19. By allowing your student to enter the School

campus, you indicate your acknowledgement of and agreement to accept and assume this

risk on behalf of your student.

In the meantime, we encourage everyone to stay safe and pray for those affected by this

worldwide pandemic. We kindly ask that you and your student sign and date where provided to

indicate your understanding and acknowledgement of the contents of this letter. In signing

below, you merely acknowledge that you have received and reviewed this document and that you

understand the inherent risks associated with COVID-19 to your student while your student is present on

the School campus.

Sincerely,

_________________

By my signature below, I acknowledge I have received the above warnings regarding the risks to my

student of exposure to and contraction of COVID-19 while my student is present on the

School campus. I further acknowledge and agree that by allowing my student to be present on

the School campus and attend the School, I have assumed those risks on behalf of my student.

____________________________ ______________________________

Name of Parent/Guardian (printed) Signature Date

____________________________ ______________________________

Name of Student (printed)

Extracurricular Activities and Sports

Due to the increased risk associated with COVID-19, all school sponsored extracurricular

activities and sports permitted under the Archdiocese of Baltimore School Policies are

suspended until further notice.

Facilities

Basic Facility Safety Protocol Recommendations

• Everyone wears a multi-layer face mask covering the nose and mouth (per signage on exterior doors)

• Pre-designated entry and exit paths

• Distance and flow paths through facility, floors and walls marked appropriately

• “Use of restroom” policy that maintains distancing (e.g. every other sink used, limited number of

students in the bathroom at one time etc.)

• Signage within restrooms on proper hygiene practices

• Classrooms allow seating distances of 6 feet (AAP, CDC, 2020)

• Increased ventilation with outside air

• School common areas are closed/redesigned to promote social distancing

Standard Operating Procedures - Maintaining Healthy Environments

• Employees and students wear masks.

• Students will be kept in class cohorts throughout the day to limit possible transmission of the virus

between groups.

• Entry/Exit doors will be assigned to cohorts for the school year to assist if needed, in

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contact tracing.

• All students will be assigned classroom seating to assist if needed, in contact tracing

• Common areas, such as the cafeteria, will be closed, and students will eat in their

classrooms.

• The school will provide enough "high touch" objects, like art supplies and electronics, so

students do not have to share. Any items shared must be disinfected between uses.

Individualized supplies are recommended.

Drop-Off/Pick-Up Protocols

Purpose:

To mitigate the transmission of the virus that causes COVID-19 illness in schools, protocols for

student drop-off and pick-up will be established and implemented.

Commentary/Procedural Points:

• Student cohorts assigned to specific entry/exit doors.

• Hand hygiene stations will be set up at the entrance of the facility, so that children can clean their hands

before they enter or have access to hand sanitizer containing at least 60% alcohol.

• Staggered arrival and drop-off times will be implemented as will a plan to limit direct contact with

parents as much as possible.

• Ideally, the same parent or designated person should drop-off and pick-up the child every day. Carpools

are not appropriate at this time.

Limit Mixing of Student Groups

As part of ensuring the overall safety and health of the school community, SLS will limit the mixing of

groups and create cohorts.

Purpose:

To mitigate the transmission of the virus that causes COVID-19 illness in schools, protocols to

limit mixing student groups will be established and implemented.

Limit Sharing Materials/Student Supplies

As part of ensuring the overall safety and health of the school community, student

supplies and materials will be designated for individual use.

• A child’s belongings will separated and in individually labeled storage containers,

cubbies, or areas or taken home each day and cleaned

• Electronic devices, toys, books, other games or learning aids will not be shared.

• Lockers and coat rooms will not be used.

Cleaning and Disinfection

Cleaning

1. Cleaning refers to the removal of germs, dirt, and impurities from surfaces.

2. Cleaning does not kill germs, but by removing them, it lowers their numbers and the

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risk of spreading infection.

Disinfecting

1. Refers to using chemicals to kill germs on surfaces. This process does not necessarily

clean dirty surfaces or remove germs, but by killing germs on a surface after

cleaning, it can further lower the risk of spreading infection.

Schedule for Cleaning and Disinfecting

SLS will have the entire building and all of its contents sanitized and treated with Enviroshield Endure,

researched by the AoB Department of Risk Management and the task force facilities planning team, every

90 days/3 months (see below). The AoB provided several options for cleaning and SLS found that this

option best met the needs of the community.

Additionally, the buildings will be cleaned completely each night, including disinfecting of the bathrooms

and all high touch areas. Throughout the day, teachers will wipe down their materials before moving

between classrooms.

Please see the attached documents explaining the Enviroshield Endure Technology.

Ventilation

Procedural Points:

● Ventilation has been inspected to ensure the system is operating properly.

● Increased circulation of outdoor air as much as possible will be accomplished by opening

windows and doors (without presenting a safety risk) and the HVAC system will be adjusted to

allow for 50% outdoor air circulation in the system.

● SLS is working with vendors to provide Hepa 13 air purifiers for classroom space and the large

areas with a bi-polar ionizer.

Food Service Protocols

As part of ensuring the overall safety and health of the school community, students will eat in an assigned

cohort either in the classroom or outside. To mitigate risk, while eating, students will be seated 6 feet

apart from others, who are also eating without a mask on.

• Students will eat in the classroom or outside.

• Students should bring their own lunch.

• No microwavable foods

• No nut allergy foods

• No sharing of food/drink

• No sharing tables

• Students will keep their lunch in their book bags and/or in their desk until lunch, so there is less

handling of their lunch bags

• Desks will be cleaned before and after students eat.

• Students must wash hands with soap and water before and after eating (SLS has purchased 10 portable

hand washing stations.)

• Students will take their masks off before they eat and place it in a sealable with

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their name on it and placed either in or on their desks while eating.

• After students are finished eating, they need to put their masks back on, throw their

trash away and then wash their hands again.

• Meals need be placed in secured individualized, self-contained, disposable containers along with

condiments, forks, spoons, napkins, and straw individually wrapped.

• Custodial staff will create a procedure for trash pick-up, and trash containers and buckets will be washed

and sanitized daily. All trash cans and buckets will be treated with Environshield.

Recess Protocols

Procedural Points:

• The school will provide enough space to accommodate students with social distancing.

• The recess schedule will be staggered to allow for more socially distant movement outside.

Modified Layout for Classrooms and Communal Spaces

As part of ensuring the overall safety and health of the school community, modified layouts of classrooms

will be established to mitigate risk.

Procedural Points:

• Space seating/desks will be placed at least 6 feet apart

• Desks will face in the same direction (rather than facing each other), or students will sit on only one side

of tables, spaced apart.

• Extra items will be removed from classrooms to allow for social distancing. e.g. bookcases,

filing cabinets, flexible seating options etc.

Music/Band/Choir/Physical Education

As part of ensuring the overall safety and health of the school community, limit the use

of shared technology. The school will design music classes to avoid students' use of most instruments

and signing. Physical education classes will be designed where social

distancing can be maintained and student contact is eliminated.

Procedural Points:

• No indoor group or ensemble singing

• No use of most instruments in school

• Social distancing will occur in music and physical education classrooms; teachers will use outdoor space

when possible.

• The music curriculum will focus on non-playing/singing standards like music theory/appreciation;

physical education lessons will promote social distancing.

• Students may demonstrate music performance for homework via video or approved

recording application.

Technology

To mitigate the transmission of the virus that causes COVID-19 illness in schools, a plan for

individual student and staff use of technology tools must be established and implemented.

Commentary/Procedural Points:

• Individually assigned technology for student/staff use

• Limit the use of a class SMART board technology to mitigate the spread of the virus and

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adhere to social distancing guidelines

• Follow manufacturer guidelines on how to clean and/or disinfect devices

Signage

As part of ensuring the overall safety and health of the school community, directional

and educational signage will be used throughout the school to educate all students and staff.

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Appendix A

Email for Parents From the Health Room

Parents/Guardians:

As we approach the reopening of school we are planning with the interest of keeping both the students

and staff as safe as possible during the COCID-19 pandemic while on campus. In order for our plan to

work successfully and reduce the risk for contracting COVID-19 we are relying heavily on parents to take

personal responsibility to ensure their children are healthy and COVID-19 symptom free while on

campus. Here are some issues to consider for our return to school:

-Check in with your child each morning for signs of illness such as: chills, cough, sore throat, fatigue,

headache, muscle aches, congestion or runny nose, nausea or vomiting, diarrhea, new loss of taste or

smell, shortness of breath or difficult breathing). If your child has a temperature of 99.5 or above they

should not go to school. Siblings should also stay home.

-Wellness check must be submitted electronically daily before a child is permitted into the building

-If your child has had close contact with a COVID-19 case, they should not go to school

-Katie Tyler will be the school contact if your child gets sick at 531-6664. Katie Tyler will also be

following up daily should your child be home sick

-Be familiar with your local COVID-19 testing sites

-Make sure your child is up-to date with all recommended vaccines, including flu. The Archdiocese of

Baltimore has mandated that all children must comply with Maryland Immunization recommendations to

attend in person and virtual learning.

-Review and practice proper handwashing techniques, especially before and after eating, sneezing,

coughing, and adjusting a face cover https://www.cdc.gov/handwashing/when-how-handwashing.html

-Practice proper mask wearing https://www.cdc.gov/coronavirus/2019-ncov/downloads/cloth-face-

covering.pdf

-Develop daily routines before and after school for handwashing, changing clothes, packing clean mask

for next day

-Please remember that children are eating in their classrooms and will not be permitted to bring any nut

products

-Water fountains will be disabled so please send enough water with your child to last the school day

-Talk to your child about precautions to take at school. Children may be advised to

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o Wash and sanitize their hands more often

o Keep physical distance from other students

o Wear a cloth face covering

o Avoid sharing objects with other students, including water bottles, devices, writing

instruments and books

-Develop a plan as a family to protect household member who are at increased risk for severe illness

Appendix A1

Attendance Tracking Protocols

Daily phone calls will be made to all students for any absence

Inquiries will include:

Demographic information (Name, Grade)

Reason for absence

Visit to MD & date

Positive COVID test or pending (date swabbed)

Review of symptoms

Temperature-record last taken

Chills

Sore Throat

Headache

Muscle/Body Aches

Congestion or Runny Nose

Nausea or Vomiting

Diarrhea

New Loss of taste or smell

Shortness of breath or difficulty breathing

Close contact with person tested positive or suspect within the last 14 days (date)

Travel to hot spot state/out of country (date)

Daily reports will be generated and reviewed by Nurses and Admin-all information will be kept

confidential 4.

Links to contact phone numbers in PowerSchool or School Admin

Appendix B

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Protocol for Faculty and Staff entering SLS

All Personnel must enter through main lobby

All Personnel must undergo touchless Infrared temperature check

Fever of 99.5 or higher must not report to class

All Personnel must complete a daily attestation of wellness (laptop in lobby with use of q-tips) that

includes yes/no questions as follows.

In the last 48 hours have you had any of the following symptoms:

Feeling Feverish – Actual temp recording

Chills

Sore Throat

Fatigue

Headache Muscle/Body Aches

Congestion or Runny Nose

Nausea or Vomiting

Diarrhea

New Loss of taste or smell

Shortness of breath or difficulty breathing

Have you been within 6 feet of a person who tested positive for Covid for 5 minutes, or had direct contact

with their mucus or saliva in the past 14 days?

Have you traveled to a hot spot state within the last 14 days?

Any person with an affirmative response must report to administration/nurse

Daily reports will be filed and maintained confidentiality

Appendix C

Draft Protocol for PreK Entering SLS

Parents will drive up to designated drop off area and keep student in car

Parent will take Infrared temperature and show SLS personnel SLS personell will record temperature

All Parents must complete a daily attestation of wellness for each student that includes:

In the last 48 hours have you had any of the following symptoms:

Feeling Feverish – Actual temp recording

Chills

Sore Throat

Fatigue Headache

Muscle/Body Aches

Congestion or Runny Nose

Nausea or Vomiting

Diarrhea

New Loss of taste or smell

Shortness of breath or difficulty breathing

Have you been within 6 feet of a person who tested positive for Covid for 5 minutes, or had direct contact

with their mucus or saliva in the past 14 days?

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Have you traveled to a hot spot state within the last 14 days?

Students with temperatures below 99.5 and negative responses to all questions may enter SLS Any person

with an affirmative response must report to administration/nurse

Daily reports will be filed and maintained confidentiality

Appendix D

Letter for Parents of Student with Confirmed or Presumptive Positive COVID 19 Test

Dear Parent/Guardian:

We are sending home you child due to the following symptoms

1. Fever

2. Chills

3. Sore Throat

4. Headache

5. Muscle/Body Aches

6. Congestion or Runny Nose

7. Nausea or Vomiting

8. Diarrhea

9. New Loss of taste or smell

10. Shortness of breath or difficulty breathing

Please contact your Health Care Provider regarding COVID testing or an evaluation by your

physician.

An ill child must stay at home at least 10 days since symptoms first appeared and until no fever for at

least 24 hours without medication and improvement of other symptoms. Asymptomatic students with a

positive COVID test must stay home for days from a positive test.

Please provide a doctor’s note if alternative diagnosis is given with return to school recommendations.

We will be calling you daily to obtain updates. Thank you for your cooperation and help in keeping our

school community safe.

Sincerely,

School Nurses

Principal

Appendix E

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Email for Parents of Class When a Student is sent home as a Presumptive Positive COVID 19

Dear Parent /Guardian:

We are sending this email to inform you that a person in your child’s class has developed symptoms of

COVID-19. This person was last on campus on ______and is not on campus at present. Please note that

COVID-19 may present with the following symptoms or may be asymptomatic. Symptoms of COVID-19

may include:

● Fever

● Chills

● Sore Throat

● Headache

● Muscle/Body Aches

● Congestion or Runny Nose

● Nausea or Vomiting

● Diarrhea

● New Loss of taste or smell

● Shortness of breath or difficulty breathing

Please contact your Health Care Provider if you have any questions regarding COVID-19 testing or

an evaluation by your physician.

Please refer to the following CDC and Howard County Health Department websites for further

information on COVID-19:

https://www.cdc.gov/coronavirus/2019-nCoV/index.html

https://www.howardcountymd.gov/Departments/Health/MM-Alerts-and-Recalls

Please monitor your child and contact us if your child becomes symptomatic. Thank you for your

cooperation and help in keeping our school community safe.

Sincerely,

School Nurses

Principal

Appendix F

Letter for Parents of Student as a Close Contact

Dear Parent/Guardian:

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We are sending this email to inform you that your child was in close contact with an individual

with a Presumptive/Confirmed case of COVID 19.

Please contact your Health Care Provider for guidance regarding COVID testing or an

evaluation by your physician.

Also please monitor your child for the following symptoms of COVID-19:

● Fever

● Chills

● Sore Throat

● Headache

● Muscle/Body Aches

● Congestion or Runny Nose

● Nausea or Vomiting

● Diarrhea

● New Loss of taste or smell

● Shortness of breath or difficulty breathing

We will be calling you daily to obtain updates and notify you if a Presumptive case has test

results.

Close contacts must remain home for 14 days of the last exposure or Presumptive case COVID-

19 testing is negative or has an alternative diagnosis.

Please refer to the CDC and Howard County Health Department for COVID-19 information at:

https://www.cdc.gov/coronavirus/2019-nCoV/index.html

https://www.howardcountymd.gov/Departments/Health/MM-Alerts-and-Recalls

Thank you for your cooperation and help in keeping our school community safe.

Sincerely,

School Nurses

Principal

Appendix G

Tools for Teachers to Recognize Symptoms of COVID-19

Please send students with the following:

Fever Chills

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Sore Throat

Headache

Muscle/Body Aches

Congestion or Runny Nose

Nausea or Vomiting

Diarrhea

New Loss of taste or smell

Shortness of breath or difficulty breathing

Please also send student with:

Anaphylactic Allergy symptoms Red eyes with drainage

Acute Injuries-simple abrasions can be treated in class with First Aid kit

Head Injuries Daily Medications

Insect Sting-new

New rash

Bloody nose that does not stop within 1 minute of applied pressure

Please call Health Room at ext 259 with any questions or concerns

*Please send children with lost teeth to Bathroom to rinse mouth (tooth containers/cups in FA kits)

**Please contact Counselors for Anxiety related symptoms ***Please take children with incontinence to

Bathroom with a backpack for a change of clothes. Do not send students to remove nailpolish or for

uniforms. Uniforms are no longer in the Health Room and are stored in a closet across from the west wing

lab.

Appendix H

Protocol for Treating Sick Student During COVID

Classroom teacher/assistant calls Health Room to alert COVID suspect child and sends to Health Room

(alone if grades preK, 2-8) and removes child into hallway, gather bucket belongings

Nurse will come retrieve child in K and 1st grades if only one adult in class

Classroom personnel will clean student’s desk and high touch areas in classroom with disinfectant

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Classroom personnel will report any close contacts

Nurse will call backup personnel to report to Health Room via walkie talkie, don PPE

Nurse will escort child to tent with “go bag”/for inclement weather isolation room in Health Room

After assessing student Nurse will call Katie Tyler to contact parent if child meets Covid suspect criteria

to pick up within 30 minutes

Nurse will notify Admin so that Siblings (without symptoms) and close contacts will be removed from

class and isolated in alternative space (back of Health Room or Counselor’s office if Health Room

occupied)

Siblings (without symptoms) and close contacts will be removed from class and isolated in alternative

space (back of Health Room or Counselor’s office if Health Room occupied)

Pick up will be from driveway outside former KB classroom

Nurse will escort child to parent with written instructions, including daily phone follow up of symptoms

If second child requires isolation concurrently, isolation room in Health Room will be used/door closed,

window open with ac on

Backup Personnel will be in communication with nurse via cell phone regarding any injuries or

medication issues

Nurse will send notification to parents, all faculty and staff of suspected and positive cases

All asymptomatic family members will be asked to quarantine for 14 days after last exposure to positive

case

Nurses will contact Howard County Health Department for all positive test results

Nurses will use MD Department of Health Response to a Laboratory Confirmed Case of COVID-19 and

Persons with COVID-19 like illness in Schools (attached) to guide parents in stay at home protocols

Attendance tracking will be done on a daily basis

Enviroshield Endure Technology References

Attached in the parent email.

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Social Distancing Guidelines

Due to this unique learning environment the following guidelines will be

continually reviewed and adjusted as needed.

PK-8 students will be in cohorts. Cohorts will be spread out throughout the building in

designated learning spaces which allows appropriate social distancing in accordance with CDC

guidelines. Students will remain in cohorts throughout the day for instruction, lunch, and recess.

Lunch will take place in the classroom.

Mask Policy

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Face masks are an effective way to mitigate transmission from individuals who are infectious, even when

they do not have symptoms. When worn properly, masks limit the spread of droplets and smaller aerosols

when people breathe, speak, cough, or sneeze.

● Everyone, upon entry into our building, must wear a mask.

● Masks must be one solid color without images or text, and they need to

cover a student’s mouth and nose.

● Students should wear a clean mask each day to school so families should make or purchase

multiple washable masks. Students will be required to bring an additional mask in a plastic baggie

labelled with their name, to use if necessary.

Visitors

We will significantly limit the number of visitors on campus. We will meet virtually with parents via

Zoom. Visitors will not be permitted to drop off items that students have forgotten at home. This is a

necessary cultural shift, but be assured that we will work to maintain communication and connection so

our school and family partnership continue to thrive.

● Visitors may be admitted for emergency purposes, i.e. emergency personnel responding

to a call for assistance, vendors and contractors to address emergency situations,

substitute teachers, members of the parish staff who support the operations and other

designated by the principal of her designee.

● Authorized visitors to the school must comply with all requirements related to health

screening protocols, six-foot social distancing, wearing masks, and hand sanitizing.

● Deliveries during the school day will be directed away from students and staff to another area of

our campus.

Morning Drop-Off Procedures

● All vehicles must enter the campus, at their assigned times, using only the Clarksville

Pike (108) entrance. (See schedule below) ● Drivers should display Group card #, last name and grade in their windshield.

● Traffic control will direct you where to go.

● A St. Louis staff member will greet the children and verify that the student’s daily

Wellness form has been submitted.

● Parents should stay in their cars. Only students will exit the vehicle and move safely onto

the sidewalk.

● If a form has been submitted, the student may report to their assigned door and cohort.

● Students will move from their car to their cohort entrance, without congregating and

maintaining social distancing.

● If the Wellness form has not been submitted, the student will need to stay in their vehicle.

The parent/guardian will then need to get out of the car line, drive to a parking space,

complete the form, and then return to the line to allow school personnel to verify form

submission.

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● Parents may exit the via the Ten Oaks exit or the light at Rt. 108

● In order to adhere to all safety guidelines, please make sure that you arrive at your

designated time according to the schedule below.

Morning Drop-Off Schedule

Group 1

A - G

Group 2

H - O Group 3

P -Z 8:30 am 8:45 am 9:00 am

Entrance and dismissal locations for students:

Parents will receive an email informing them of their child’s cohort.

LOCATION STUDENT COHORTS

(Cohort Teacher)

Door 1

Main Entrance

KA Cohort (Farace)

5A Cohort (Rossi)

5B Cohort (Riggin)

Door 2

Primary Counselor’s Door

3A Cohort (Sutton)

3B Cohort (Maloney)

3C Cohort (Thomas & Benton)

4C Cohort (Conrad & Morrison)

Door 3

Side door leading directly to the Cafeteria

2A Cohort (Kenney)

2B Cohort (Johnson)

Door 4

Cafeteria hallway door

4A Cohort (Beall)

4B Cohort (Horning)

1A Cohort (Vicendese)

1B Cohort (Lawrence)

1C Cohort (Hoeck & Nichelson)

Door 5

Stairwell near Elevator

6A Cohort (Miller)

6B Cohort (Deegan)

6C Cohort (Duff)

7A Cohort (Rosenberg)

7B Cohort (Cabrera)

Door 6

Howard Bishop Foyer

KB Cohort (Amrhein)

PKA Cohort (Bowen-Kreiner)

PKB Cohort (Tyler)

PKC Cohort (Melzer)

8A Cohort (Spera)

8B Cohort (Conley)

8C Cohort (Peterson)

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Afternoon dismissal and Pick-Up Procedures:

● All vehicles must enter the campus at their assigned time, using only the Clarksville Pike (108)

entrance. (See schedule below)

● Drivers should display their Group card # in their windshield.

● Each car will park in the upper lot with cars facing the field. Cars will park bumper- to – bumper,

with stadium style parking.

● Drivers will turn off their car and stay in their vehicle.

● The students will be dismissed through the same door that they entered during morning arrival.

● Each student will walk to their car.

● The cars will be dismissed when all students are safely in their vehicles.

● Each row will be directed when they may exit the lot.

● Cars may use either the Rt. 108 or Ten Oaks Road exit.

● This process will repeat for each group.

Group 1

A - G

Group 2

H - O Group 3

P -Z 3:30 pm 3:45 pm 4:00 pm

Lunch and Recess

Students will remain in their cohorts for lunch and recess. Lunch will take place in the classrooms, and

students will wash their hands before and after eating. Students may not bring nut products to school.

Water fountains have been disabled, so students should bring enough water bottles to quench their

thirst for the entire school day. Students should bring their lunch in easy-to open packages, as the

faculty and staff will be unable to assist with opening the containers. Students should also bring napkins

and necessary utensils (spoons and forks only; knives are not permitted).

Students will maintain social distancing during recess and may remove their masks while outdoors.

Students will play on assigned areas of the fields and the blacktop. Playground equipment will not be

shared, and any school-owned equipment that a student uses will be cleaned prior to becoming

available for another student.

Lunch Time Grade Recess Time Grade

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11:40 – 12:00 7th and 8th 11:40 - 12:00 5th and 6th

12:00 - 12:20 5th and 6th 12:00 - 12:20 7th and 8th

12:25 - 12:45 1st and 2nd 12:25 - 12:45 3rd, 4th and K

12:45 – 1:05 K, 3rd and 4th 12:45 – 1:05 1st and 2nd

Bathrooms

To maintain social distancing, available sinks and stalls have been spaced, and only the specified number

of students will be permitted in the restroom at one time. Students will wash their hands after using the

restroom. Portable handwashing stations have been added in various locations throughout the school

to supplement the number of sinks and to facilitate handwashing. Restroom breaks will be provided,

and the floor outside the restrooms have been marked so that students may maintain social distancing

while waiting in line.

Access to SLS Remote

Learning for On-Campus Students

Purpose of the Program The purpose of the remote learning program is to provide a consistent, safe educational alternative for

students unable to attend on-campus learning during the pandemic. This structured program includes an

orientation and separate student record keeping policies that enable the teachers and staff to successfully

monitor and support students. The remote program is not an alternative to be used for vacation, doctor

appointments, convenience, or short-term illness that requires a child to rest and recuperate. The program

may only be used on a temporary basis when a student has been directed by a health official to quarantine

for an extended period or the student or family has a temporary health concern that has been identified by

a healthcare professional.

Should the entire school need to transition to remote learning, training and instructions will be provided to

all families.

Access Access to the program will be granted after the student completes remote orientation. After permission to

participate in the program has been granted by the principal, the parent is to contact the director of remote

learning, Mrs. Whiteford, at zwhiteford@stlouisparish.org to arrange orientation.

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Criteria for Determining Permission to Participate There are several scenarios that will qualify an on-campus student to participate in remote learning.

1. The student has an illness that will require an absence from school longer than two days. After a

student has been absent for two days, the school nurse or principal will consult with the parent to

determine if the student will need to remain at home for an extended period and if the child is

fully able to participate in remote learning. If the child is fully able to participate in remote

instruction, the family will be granted permission to complete the remote orientation with Mrs.

Whiteford. Note: the nurse is reviewing all Google forms submitted by parents when a child is

absent due to illness. Children who need to rest and recover will continue to have access to their

Google Classrooms and assignments. The priority, however, is for the child to recover; students

will have time to make up work during an absence as was the policy in the pre-COVID

environment.

2. The school nurse has required a student to quarantine for the following reasons:

● waiting for the results of a COVID-19 test;

● exposure to someone with COVID-19 symptoms or a confirmed case of COVID-19;

● exhibiting COVID-19 symptoms;

● a positive result for COVID-19. Students with a positive test should be well enough to

fully participate in distance learning before beginning remote orientation.

In the case of a quarantine, a student may participate in orientation and begin participation

immediately.

3. A family has a temporary, doctor identified high-risk health factor in the home. In this case, the

family is to notify Mrs. Thomas, principal, for approval to participate in remote learning. The

child may immediately begin orientation and participation. The family is to notify the principal

when the health risk is no longer a concern for the family.

4. At any time, a family may transition permanently to remote learning after notifying the child’s

teacher. This commitment will be effective for the remainder of the year.

Procedure Principal grants permission for the student to participate and then informs Mrs. Whiteford,

zwhiteford@stlouisparish.org, to arrange and complete orientation. The student’s remote participation

may only begin when orientation is complete.

Teacher is notified by Mrs. Whiteford that the child has completed requirements to participate and the

teacher grants the child access to remote instruction.

If a family needs supplies from school, the parent is to arrange a pick-up time with Mrs. Madden at

smadden@stlouisparish.org.

The day before a student returns to on-campus learning after temporary participation in remote learning,

the parent is to contact the remote director, Mrs. Whiteford (zwhiteford@stlouisparish.org), and the chort

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teacher with notification that the student is returning. This notice is necessary so that staff may adjust the

records in PowerSchool for attendance and to allow the teacher to prepare for the student's return.

School Attendance Policy Those students who do not meet the criteria for temporary participation in remote learning or have not

completed the orientation will be marked absent even if they participate in remote classes.

Parent Privacy Responsibilities for

Participation in Remote Learning at SLS All parents are to adhere to the following SLS privacy guidelines when a student is granted permission to

participate in remote instruction. These policies also apply to caregivers who may be supervising students

during remote instruction.

● Virtual instruction is for students only. Parents are not to disrupt the learning environment or

participate. A parent may help a student with technology or remain nearby.

● A parent may not video record, audio record, photograph, live stream, or transmit any part of SLS

virtual instruction, including not posting on any social media platform.

● Parents and students may not collect, discuss or share confidential or personally identifiable

information related to students in SLS remote instruction. Parent or student violation of this

policy will result in immediate removal from remote learning.

● A parent is to refrain from speaking with a student during instruction. If a parent needs to

communicate with a student during instruction, the child’s microphone is to be muted.

● Parents are to direct questions to the teacher or Mrs. Whiteford, zwhiteford@stlouisparish.org ,

director of SLS remote learning.

Thank you for your support as we continue to work collaboratively to provide a safe learning environment

for all students during the pandemic.