Parents’ AssociationSenior School

Annual General Meeting22 October 2013

Marie WilliamsChairperson

AgendaAgenda•Minutes of AGM 2012

•Chairperson’s Report

•Treasurer’s Report

•Principal’s Report

•Board of Management Report

•New Executive Committee Members

•AOB

•Refreshments

Parents’ AssociationSenior School

Chairperson’s Report

Role of the Parents Role of the Parents AssociationAssociation

• Education Act... Education Act...

- To advise the Principal or the Board - To advise the Principal or the Board on matters relating to the schoolon matters relating to the school

- To adopt a programme of activities - To adopt a programme of activities which will promote the involvement which will promote the involvement of parents in the operation of the of parents in the operation of the school, in consultation with the school, in consultation with the Principal.Principal.

Parents AssociationParents Association• Parents Association Parents Association

– 24 class representatives24 class representatives– 2 Representatives from BOM2 Representatives from BOM– Each serves a three term yearEach serves a three term year– School PrincipalSchool Principal

• Officers 2012/2013Officers 2012/2013– Chairperson : Marie WilliamsChairperson : Marie Williams– Vice Chairperson: Sandra ConroyVice Chairperson: Sandra Conroy– Secretary: Orla ClancySecretary: Orla Clancy– Treasurer: Traolach O’SullivanTreasurer: Traolach O’Sullivan

• MeetingsMeetings– Once per month on a Tuesday Evening 19:30 to Once per month on a Tuesday Evening 19:30 to

approx. 21:00approx. 21:00– Side meetings for subcommitteesSide meetings for subcommittees– Assist in organising and running of EventsAssist in organising and running of Events

Activities since last AGMActivities since last AGM•1st Year Parents' Night: 16 September

Opportunity for First Year Parents to hear from Ms Barrett items

pertinent to first years and ask any questions they may have.Reception afterwards is organised by the PA – opportunity forparents to mingle and meet others parents from daughters’

class

•Sixth Year Graduation Mass: 17 May: 17 MayThe girls and their parents/guardians attended Mass at the The girls and their parents/guardians attended Mass at the University Church and then returned to the school for a University Church and then returned to the school for a graduation ceremony followed by a reception organized by the graduation ceremony followed by a reception organized by the Parents Association. Parents Association.

•Pre Debs Reception: 08 OctThe PA hosts a pre-debs reception from 6-7.30 for the girls, their partner and parents/guardians before the girls looking stunning, headed off to the Shelbourne.

Activities since last AGMActivities since last AGM•Social Events:

- May 2013 : Gillian O’Brien - Headstrong“Supporting Young People’s Mental Health”

- May 2013: Guided Walk by Cultural Tourism Ireland.49 Parents and Girls attended.

- PA reps from each year organised social events for their year.

•Enterprise Awards JudgingThe Enterprise Awards is an annual competition for 1The Enterprise Awards is an annual competition for 1stst, 2nd year and TY Business , 2nd year and TY Business Students where they set up and run a mini business. The winners of the school Students where they set up and run a mini business. The winners of the school awards go forward to represent Loreto College at the Regional finals and awards go forward to represent Loreto College at the Regional finals and hopefully the all Ireland finals.hopefully the all Ireland finals.

  

Activities since last AGMActivities since last AGM•GreenScene

Parents Association, Newsletter was published twice last Parents Association, Newsletter was published twice last year and included Parents reports of their daughters year and included Parents reports of their daughters involvement in such varied events as the Kenya trip, involvement in such varied events as the Kenya trip, Maytime Music, Model United Nations, The Enterprise and Maytime Music, Model United Nations, The Enterprise and Gaisce awards, Careers night. Gaisce awards, Careers night.

Examples of Gallery standard Art was Showcased, Examples of Gallery standard Art was Showcased, Centrespreads of Debs nightCentrespreads of Debs night

Parents provided reports on the various guest speakers ,, Parents provided reports on the various guest speakers ,, entertaining memorable stories from families hosting entertaining memorable stories from families hosting overseas visiting students, a family walk to the Hell Fire overseas visiting students, a family walk to the Hell Fire club, the biography of a Past pupil, and pitch and court club, the biography of a Past pupil, and pitch and court side reports from enthusiastic parents. side reports from enthusiastic parents.

All input from Parents is most welcome and makes the All input from Parents is most welcome and makes the Newsletter a wonderful  informative memento.  Newsletter a wonderful  informative memento.  

  

Activities since last AGMActivities since last AGM•DVD

The Parents Association organised the production of a "School The Parents Association organised the production of a "School Memories DVD" - which shows treasured memories of the Memories DVD" - which shows treasured memories of the student's time in Loreto on the Green. student's time in Loreto on the Green. 

The 6th year students are actively involved in the production of The 6th year students are actively involved in the production of the DVD and a parent from the Parents Association Committee the DVD and a parent from the Parents Association Committee liaises with 6th year representatives and the project manager liaises with 6th year representatives and the project manager from Media Concepts to bring about a DVD that is from Media Concepts to bring about a DVD that is professionally professionally produced to a very high standard. produced to a very high standard. 

•Website & Email CommunicationsWe spent some time looking at the PA section on the school website. We plan to update the look, to We spent some time looking at the PA section on the school website. We plan to update the look, to extend the set of information and links for parents and to advise and report on parents evenings extend the set of information and links for parents and to advise and report on parents evenings and talks.and talks.

We hope to see these changes incorporated into the new school website in the coming month or so.We hope to see these changes incorporated into the new school website in the coming month or so.

We have been using E-Mails to communicate with parents. Thanks to the school for providing us an updated listing each Sept.

Activities since last AGMActivities since last AGM•Uniform and Schoolbook Sale

Second hand books are sold and proceeds Second hand books are sold and proceeds go back to the girls - if their names are in go back to the girls - if their names are in the books. the books.

Secondhand uniforms, in good condition, Secondhand uniforms, in good condition, are also sold and proceeds go to charity. are also sold and proceeds go to charity.

This year we gave back approx. 1600 euro This year we gave back approx. 1600 euro to the girls and 1500 Euro to charity.to the girls and 1500 Euro to charity.

Activities since last AGMActivities since last AGM

•Career Night: Nov 20thParents and Past Pupils share information with the senior girls about their job, career path, experiences to date.Thank you to all the parents who volunteered their time

Activities since last AGMActivities since last AGM• Website & Email CommunicationsWebsite & Email Communications

- - Last year we spent some time looking at the PA section on Last year we spent some time looking at the PA section on the school website.  We now have our own news section, the school website.  We now have our own news section, where we post regular updates on activities of the association, where we post regular updates on activities of the association,  updates from our monthly meetings, and details of events run  updates from our monthly meetings, and details of events run by PA.  by PA.  

- In addition,  we provide a list of the parent rep for each class, - In addition,  we provide a list of the parent rep for each class,  a links section where we provide links to useful resources for  a links section where we provide links to useful resources for parents and we also have online archived copies of parents and we also have online archived copies of  Greenscene the PA Newsletter.  If you are new to the school  Greenscene the PA Newsletter.  If you are new to the school you may find it useful to peruse some of our previous issues. you may find it useful to peruse some of our previous issues. 

- W- We use a mix of emails and texts to communicate with the e use a mix of emails and texts to communicate with the parents group.  We use the email address and mobile number parents group.  We use the email address and mobile number that is provided to the school.  Suggest contacting your class that is provided to the school.  Suggest contacting your class rep to ensure your information is correct.rep to ensure your information is correct.

Parents’ AssociationSenior School

Treasurer’s Report

Loreto College Parents' Association

Income and Expenditure Year ended 31 August 2013

12 months 12 months

2013 2012

€ €

Income

Subscriptions 10,575 12,340DVD 0 0

10,575 12,340

Expenditure

AGM 487 482 Career Night 458 0Pre Debs 1,262 2,170 Graduation 1,459 0Communications 1,939 1,282DVD 3,445 4,860

Insurance 220 220 Sundries 553 654Bank Charges 53 41Parents' Events 830 0 1st year Reception 224 285

10,930 9,994

Surplus/ Deficit for year -355 2,346

Closing bank balance 4,344 4,699

Parents’ AssociationSenior School

Principal’s Report

Parents’ AssociationSenior School

Board of Management Report

Consists of eight board members.

Board of ManagementBoard of Management

• Four trustee members are nominated by the Patron.

• Two members are elected by parents.

• Two members are elected by teaching staff.

Board of Management MembershipBoard of Management Membership2010-20132010-2013

Trustees -Sr Eileen Randles - ChairpersonMs. Catherine-Ann DooleyMr. Gus MulliganMr. Bryan Smyth

Parents -Mr. Owen Sorensen (Outgoing) Ms. Anne-Marie Taylor (Outgoing)

Teachers - Ms. Sandra Moran Ms. Ann Marie Smith

It shall be the duty of a board to It shall be the duty of a board to manage the school on behalf of the manage the school on behalf of the patron and for the benefit of the patron and for the benefit of the students and their parents... students and their parents... upholding the characteristic spirit of upholding the characteristic spirit of the schoolthe school

Board of ManagementBoard of Management FunctionFunction

According to the Education Act:

The Board of Management places the The Board of Management places the best interests of the students at the best interests of the students at the centre of its decisions and policies. centre of its decisions and policies. Relationships, structures and Relationships, structures and systems are constantly evaluated systems are constantly evaluated against this core value.against this core value.

According to The Loreto Education Trust:

Board of ManagementBoard of Management FunctionFunction

• Six meetings per year plus finance subcommittee meetings

• Training sessions for board members

Board of ManagementBoard of ManagementMeetingsMeetings

• Continuous review of progress in relation to school ethos & core

values

Board of ManagementBoard of ManagementResponsibilitiesResponsibilities

• School finances (including fees)

• Policy review

• Confidential issues relating to school matters

• School development options

• Two new parent members have been elected to the Board.

• Barry McKimm

• Marie Williams

Board of ManagementBoard of Management2013 - 20162013 - 2016

Parents’ AssociationSenior School

New Committee Members

PA Reps 2013 - 2014PA Reps 2013 - 2014Name Class Name Class

Maria Campbell 1B Luke Lacey 4B

Anne McCluskey 1G Maria O’Callaghan 4G

Deirdre Fagan 1M Eimer Taylor 4M

Maurice Carey 1T Niamh Morgan 4T

 Orla Madden 2B  Maura O’Reilly 5B

 Joan O’Hare 2G  Una O’Brien 5G

 Traolach O’Sullivan 2M  Sandra Conroy 5M

 Orla Clancy 2T Shirley O’Rourke 5TChristine Jones 3B Yvonne Kelly 6BSean Brennan 3G Nora O’Sullivan 6GKathleen Soden O’Brien 3M Teresa Minnock 6M

Norma Linehan 3T Margaret Conroy Cleere 6T

Barry McKimm BOM Triona Barrett Principal

Marie Williams BOM    

PA PA RETIRINGRETIRING Class Class RepsRepsName ClassEamon Hughes 3BNoel Lynch 3GNuala O’Reilly 3MSiobhan Comerford 3TMarianne Flood 6BMarie Williams 6GGeraldine Keartland 6MMary Ryan Kelly 6TOwen Sorensen BOMAnne-Marie Taylor BOM

Thank You from PAThank You from PA• On behalf of the PA for all the On behalf of the PA for all the

support during the year:support during the year:

Ms BarrettMs Barrett

Aideen ReddyAideen Reddy

Birgit SlevinBirgit Slevin

Teresa RodgersTeresa Rodgers

Jim DeeganJim Deegan

Rosemary HoweRosemary Howe

Parents’ AssociationSenior School

Questions/Comments