Parent Meeting

Monday March, 30

2015

7 pm

Trip Date: April 22nd, 23rd, and 24th

Agenda

• Itinerary

• Expectations

• Clothing

• What to Bring

• Medicine

• Parent Help

• Questions

Itinerary

Day 1: Wednesday, April 22, 2015

5:30 AM Depart from school; stop for Lunch at Delaware House

1:00 PM Approximate Arrival to Washington DC

Guided Sightseeing of Washington, DC Your Tour Director, a DC licensed guide, introduces you to sites including the White House, World War II Memorial and Washington Memorial (outside only). If time permits we will view the FDR Memorial, Jefferson Memorial and/or the Martin Luther King Jr. Memorials.

6 PM Dinner in Washington DC: Bertucci’s (Staggered)

8:30 PM Night Sightseeing: Lincoln, Vietnam, Korean War Memorials

Hotel: Crowne Plaza Old Town Arlington VA Phone: 1-703-683-6000

Overnight in Washington DC

Day 2: Thursday April 23, 2015

Staggered breakfasts. Buses 1 and 2 at 7, Buses 3 and 4 at 7:45.

Staggered arrival for souvenir shopping at Honest Abe’s

10:00 Air and Space Museum: home to milestones in flight, such as the 1903

Wright Flyer and the Apollo 11 command module, Columbia, which orbited the

moon as Neil Armstrong & Edwin “Buzz” Aldrin first walked on the surface in 1969.

11-11:30: Pot Bellies box lunches on the mall; time to view the Capitol building and

the geography of our nation’s capital.

12:00 Buses 1 and 2 begin staggered entrance into Holocaust Museum. Buses 3

and 4 follow.

1:30-5:00 Chaperones on the mall with students (1:10 ratio). Choose and visit

Natural History, American History and/or Gallery of Art to see objects as varied as

the 45.52-carat Hope Diamond and dinosaur skeletons, the original Star-Spangled

Banner-which inspired the national anthem, and Dorothy’s red slippers from The

Wizard of Oz.

5/6 staggered dinner at Fish Market in Alexandria.

7:30 Legends of Alexandria Tour A one hour tour in Old Town, where an 18th-century costumed guide shows you the way through the streets by lantern and shares ghost stories, legends and folklore about the area!

Day 3: Friday April 24, 2015

Staggered breakfast as yesterday

8:30-9:00 Staggered arrival at Arlington National Cemetery

Observe the quiet dignity of Arlington National Cemetery, the final resting place of more than 200,000 veterans and their families. At JFK’s gravesite, we’ll see the eternal flame that was originally lit by Jacqueline Kennedy at her husband’s funeral. We will also witness the changing of the guard at the Tomb of the Unknowns.

The United States Marine Corps Memorial The cast bronze depiction of Marines raising the flag at Iwo Jima honors all those who have served in the Marine Corps since its inception in 1775.

11:00-11:30 Pot Bellies box lunches at Iwo Jima (Marine Corps) memorial

11:30 depart for Udvar Hazy, the Smithsonian National Air and Space Museum's annex at

Washington Dulles International Airport

2:00 depart for home (arrival at HKMS approximately 10-11 pm)

Student travelers will:• Follow instructions from all chaperones and tour guides

• Check in with chaperones on a frequent basis

• Pay close attention during attendance/roll call

• Take care of each other

• Never go anywhere alone – Buddy system at all times

• Avoid junk food, energy drinks, and snacks that may upset

their stomach

• Stay with their groups when directed to do so

• Be appropriate on the bus, in the hotel, and on tour

• Be polite

• Learn while having a memorable experience

Clothing

Yes…Yes…Yes…

• Jackets/Rain Gear

• Layers

• Comfortable Clothes

• Shirts with sleeves

• Shorts (appropriate)

• Hats (must be taken off at appropriate

times)

•Comfortable WALKING shoes!

**Dress should be a balance between comfort and

acceptable attire

Clothing

No…No…No….

• Sandals

• Heels

• Flip Flops

• Revealing Clothing

• Tank Tops

• Inappropriate Logos

• Uncomfortable Shoes

What to Bring

Yes…Yes….Yes….• Personal Music Player/MP3 with headphones

• Books/Magazines

• SUNSCREEN

• Healthy snacks, NOT junk food and candy

• Handheld Video Games

• Snacks for bus and hotel (No Glass or cans-NO

ENERGY DRINKS!)

• Cards/Games

• Small cooler for bus

• DVDs for bus (G, PG, PG-13)

• Camera

• Money for 2 meals, souvenirs and additional

food if necessary ($50)

What Not To Bring

No…No…No…..

• Illegal substances based on HKMS code of

conduct

• Dangerous/harmful objects (Swiss Army

knife, scissors, etc.)

• Video Games or DVD players that connect to

TV

• Expensive jewelry, cameras, electronics

• Junk food, excessive candy, energy drinks or

gum.

Luggage/Bags

• One bag under the bus with clothing – there

will be no access until we arrive at the hotel.

• Carry-on for the bus with snacks and

entertainment (small enough to fit in overhead

compartment)

• No backpacks or large bags carried during the

day.

• Parents are urged to check all luggage prior to

departure.

• Fill out a medicine authorization form for all medical needs – Call Jennifer Papallo if you have any questions at the school.

• Medical forms MUST BE submitted by Friday, April 10, 2015

• Individual letter outlining your child’s medical needs

• Registered Nurse on trip

• Make sure your child is responsible for taking their medications

• No student may carry his/her meds, including over-the-counter medication (Advil, Tylenol, etc.)

• No student may give any medication to another student

3 sheets of

medical

information

Communications

Cell Phones

• Off and put away in the museums – we want

students to interact with each other.

• Phones will be taken when used inappropriately

(pictures without consent, inappropriate content,

tweets, snap chat, etc.)

• Phones are to be used respectfully

How Can you Help?

Talk to your children about:

• Time Management / roll calls

• Healthy eating and drinking choices

• Behavioral Expectations

• Hotel behavior (hallways, rooms, sleep,

noise, phones)

• Security Guards

• Getting sleep in the hotel

• Taking their medication, if necessary

Emergency Phone Numbers

EF Tours1-800-503-2323

Hotel Crowne Plaza, Old Town Alexandria, VA

Phone: 1-703-683-6000

Ryan MackenziePHONE: 860-790-2059

(for emergencies only please)

Questions?