Parent and Community Engagement (PACE) Local District Northeast LAUSD Orientation and Election:...
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Transcript of Parent and Community Engagement (PACE) Local District Northeast LAUSD Orientation and Election:...
Parent and Community Engagement (PACE)Local District NortheastLAUSD
Orientation and Election:
English Learner Advisory Committee (ELAC)
2
OBJECTIVES
• Bulletin 6541.0 and Major Changes• Describe the function and composition of ELAC• To acquire the knowledge to run an effective ELAC meeting
Guidelines for the Required English Learner Advisory Committee and School Site Council:
Bulletin 6541.0 replaces Bulletin 6332.0
Major Changes: Requires any school with high school students to
form a School Site Council with student representation.
Requires the posting of a sign advising that recording is in progress at each SSC and ELAC meeting location.
Eliminates the 24-hour Emergency Meeting option. Establishes a minimum attendance requirement
for continued membership on the English Learner Advisory Committee and School Site Council.
Eliminates the five (5) day posting requirement for member and officer elections.
English Learner Advisory Committee (ELAC):
In accordance with Education Code 52176(b), all schools with twenty-one or more English learner (EL) students are required to establish an English Learner Advisory Committee (ELAC).
Composition of the ELAC:
Number of English Learners in a School
Minimum Number of ELAC Members Required
21 to 75 ELs A minimum of 3 total members required
76 to 150 ELs A minimum of 5 total members required
151 to 225 ELs A minimum of 7 total members required
226 ELs and above A minimum of 9 total members required
Total Membership
EL Parents Other
3 2 1
5 3 2
7 4 3
9 5 4
Please Note:
• When the percentage of EL students in a school constitutes more than 51% of the total number of pupils, parents and legal guardians of EL students shall constitute membership on the ELAC in at least the same percentage as English learner students in the school.
• Divide the number of EL students enrolled by the total number of students enrolled to get the % of EL students. This is important to ensure that correct % of EL parents or parents of RFEPs (up to two years since reclassification) constitute the ELAC.
ELAC Membership:
o Parents and legal guardians of EL students, not employed by the District, must constitute at least 51% of the membership
o A parent may continue to participate in the ELAC as part of the English learner parent membership portion of the committee for up to two years after he/her child has been reclassified (RFEP).
OTHER MEMBERS:
PARENTS:
o Parents of non-EL students, not employed by the Districto Certificated and classified staffo LAUSD secondary school students. Students under the age of 18
must have parental consent to participate.o Community members – all community members must be verified
by the principalo Community-based organizations that support the schoolo PTA/PTSA/ Booster Club members
51%
49%
ELAC Officers and Duties All ELAC officers must be parents of EL students or of RFEP
students who have reclassified within the last two years, who are not employed by LAUSD.
Chairperson: Vice-Chairperson:
Secretary: Parliamentarian:
• Presides at all meetings • Signs all letters, reports
and other communications
• Serves as the school’s delegate to the ELAC Delegate convening
• Participates in planning of the agenda.
• Presides when the Chairperson is absent
• Represents the Chairperson in assigned duties.
• Participates in planning of the agenda.
• Keeps minutes of meetings
• Transmits true and correct copies to members and other persons
• Provides all notices in accordance with bylaws
• Assists in the maintenance of ELAC records
• Maintains a current roster of ELAC members
• Participates in planning of the agenda.
• Assists the chairperson in ensuring all rules and bylaws are followed
• Assist the chairperson in conducting the meeting in an orderly manner, serving as the procedure advisor to the Chairperson
• Is knowledgeable about bylaws of the committee, parliamentary procedures, Robert’s Rules of Order and Green Act
• Participates in planning the agenda
Training ELAC Officers:
• Schools are responsible for training ELAC Officers
• Verification of ELAC Officer Training must be certified on the Principal’s Portal by October 31, 2015.
Functions and Responsibilities of the ELAC: Provide written recommendations to the
SSC regarding programs and services for EL students.
Recommendations should be based on student performance and parental involvement data.
ELAC Mandated Topics:
The Importance of
Regular SchoolAttendance
The Comprehensive School NeedsAssessment
The Single Plan for Student
Achievement (SPSA)
The Language Census
The English Learner Master
Plan
“Coming together is a beginning. Keeping together is progress. Working together is success.”
The Recommendation Process:
ELAC must provide
recommendations to the SSC regarding the five mandated
topics.
Recommendations made to SSC
or principal must be in
writing
The mandated
topic must be listed on the
Agenda.
The SSC has 30 days to respond to
ELAC.(Attch. A)
• Topic and specific recommendation must be reflected in minutes.
• Minutes must be accurate and detailed.
Orientation and Elections
Bulletin 6541.0
3-Step Election Procedures
15
Step 1 Informing:
• Notify all parents and stakeholders of orientation/ elections.• Include date, time , location and the agenda items to be
addressed
Step 2 Posting:
• Orientation notices (agendas) and Election notices (agendas) must be posted at least seventy-two (72) hours prior to the scheduled orientation and election.
• Posting must be outside of the school building and must be continuously accessible for all stakeholders.
Step 3 Meeting:
• Distribute agenda outlining the objective of the meeting (orientation/ election)
• Explain the roles and responsibilities of committee and duties of officers.
• Declare all seats vacant.• Explain the election procedures for voting.
Note: Refer to district policy for complete guidelines
16
When in doubt…PACE
Staff
What needs to be submitted and to who after the Elections?
ELAC Certification Form:
• September 25, 2015 E-mail to designated Coach
PACE Unit, LDNE
• September 30, 2015 Upload to Principal’s Portal
Online Accountability System
18
ELAC Delegate Convening
• The ELAC Chairperson will automatically serve as the school’s representative to the ELAC delegate convening in their Local District.
• This designation can NOT be transferred to any other ELAC officer/member.
ELAC Convening: October 22, 2015
Roscoe Elementary
DELAC Formation
ELAC
ELAC DelegateConvenin
g
School Site
Central
PCSS
DELAC
19
Running an Effective ELAC Meeting:
• District Policy (Bulletin 6541.0)• California Open Meeting Law
(Greene Act)• District bylaws (Attachment B2)• Robert’s Rules of Order
21
Open Meeting Law
• Any meeting held by the committee shall be open to the public.
• Any member of the public shall be able to address the committee during the meeting on any item within the subject matter jurisdiction of the council or committee.
• The committee may not take any action on any item of business unless a) the item appeared on the posted agenda,
or b) the committee members find, by
unanimous vote, that there is a need to take immediate action and that the need for action came to the attention of the committee subsequent to the posting of the agenda.
22
ELAC Bylaws• ELAC must use bylaws provided by the
District.
• Bylaws may never conflict with federal, state, or District policies, rules and regulations.
• Modifications/amendments must be approved by the Local District PACE Administrator.
Robert’s Rules of Order
The motion process involves the following six steps:
A member makes a motion.
Another member seconds the motion.
The chairperson states the motion formally placing it before the assembly.
The members debate the motion.
The chairperson puts the motion to vote.
The chairperson announces the results of the vote.
24
Operating Norms & Code of ConductAbide by all
District policies and procedures
Attend and be on time
• Be ready to perform the duties of the committee
Refrain from slander
Abide by
• The Greene Act• Bylaws • Robert’s Rules
of Order
Do not remove District
property from any District
Facility
Be Respectful• Do not make
personal derogatory comments to any person
• Do not use profanity
• Do no make threats to anyone
25
AgendaThe following details must be included in all agendas: • School name and committee name • Meeting date, time and location • Every item of business to be
considered in the order to be presented
• Opportunity for public input • Next meeting date, time and
location
Remember, if it is not written, it does not exist!
26
Minutes
Minutes must include: • School name and committee name • Meeting date, time and location
(specify beginning and ending time) • Attendance record • Record of quorum being (or not)
established • Should follow agenda• Detailed record of what was
discussed and voted on (motions)• Must be reviewed for accuracy and
approved at following meeting
27
Documenting an Effective Meeting
minutes
sign-ins
operating norms
ELAC BINDE
R handou
ts
bylaws
announcements
agendas
recommendation forms
certification form
ballots
attendance
record
28
Delegation of Authority
In order to delegate authority of the ELAC to SSC, the ELAC MUST first:
-Inform all members during a regular (non- election) meeting of the ELAC’s
responsibilities
Orientation/
Election
1st Regular Meeting
2nd Regular Meeting
29
Delegation of Authority
In order to complete the delegation of authority process, SSC members must:
-Submit a Delegation of Authority Form signed by the SSC Chairperson and
principal to the PACE Administrator for final approval
30
Delegation of AuthorityDoes my school qualify to delegate authority?
The percentage of English Learners in my school does not exceed 50% (elementary schools) or 25% (secondary school).
The SSC has a pre-existing ELAC subcommittee.
The % of EL parents participating in the parent portion of the SSC reflects at least the same % as EL students enrolled
in the school.
PACE TEAM Antonio Reveles PACE Administrator
Claudia Valladarez Parent Educator Coach (Sp. Ed)
Edwin Lopez Parent Educator Coach (Title I)
Ivet Diaz-Sawyer Parent Educator Coach (EL)
Shakeh Ayvazian Parent Community Facilitator/ Armenian Speaking Glenda Castro Translator/Interpreter Spanish
Contact Information: Tel: (818) 252-5400