GUIDELINES IN PREPARING FOR HUNTING AND TRAVEL IN SOUTH AFRICA

List of Items to prepare for South Africa

Much of the information that you will need is found at the East Cape Safaris web site. The

information below represents some of the things learned from my previous two trips to South

Africa. You will also find copies and examples of the displayed forms that can be

downloaded to assist you in this process. Check at the web sites listed in this document.

Paperwork and items to check. Make complete copies of all of your paperwork. Some of this information need not be sent to

other parties. But you should have ready access to it should it be necessary. Send one set to

the Outfitter. Send one set to Air Support 2000. Keep one set with you at all times. Leave one

set at home with your emergency contact. Use black ink in filling out all forms and

applications. No other color will be accepted. You should use Global Priority Mail from the

USPS. Mail is notoriously slow to other parts of the world.

Passports (Make a copy of your passport to use as a back-up just in case)

Tickets (It is good to have copies as a back-up just in case!)

Form 4457 (Homeland Security form. Fill it out online, print, present at their office)

SA Police Check SAPS 520 (Copy of Air 2000 paperwork background check)

Outfitter’s Letter/Info (Declaration of your visit to hunt in South Africa)

Drivers license (Again, photocopies for backup just in case!)

Firearms insurance (Airport insurance may not cover effectively)

Medical insurance (check to if personal health insurance can be used internationally)

Credit Card (notify them of dates it will be used out of the country)

Contact Numbers (credit card, health care, etc.)

Power of Attorney (example, Do you have a family member you are responsible for?)

Try to have these items and backup info. or photocopies of these items organized for quick

access as you travel.

Hunting Gear This is what will probably be needed for use in the field. All of this can easily pack into a

suitable fanny pack or light day type backpack.

Lockable ammo box (Plastic/metal, stored separate from firearms in checked luggage)

Ammunition (Take enough! It’s not as easy to get in other countries)

Rifle (Choose the caliber most comfortable with. Magnums are not necessary)

Cleaning Kit (A compact Otis cleaning kits can be carried in your day pack)

Backpack or Day Pack (Something that will allow easy transport and use of gear)

Binoculars ( Great optical quality. You will spend time glassing and checking game)

Range finder (This is optional because the PH will probably have one)

Shooting Sticks (This is optional because the PH will usually have one)

Gun Case (Use something hard, tough and durable! Saw a disaster on last trip)

Sun Glasses

Flashlight (Small flashlight or hat light can occasionally prove useful)

Clothing You will find that you do not need as much clothing since there is daily laundry service at the

East Cape ranch. Clothing is ready for use the next afternoon upon your return. You will only

need three sets of clothing and personal wear for your stay. You may want to choose clothing

that serves both hunting and casual needs.

Boots (Non-insulated & broken in. You will do some stalking and walking)

Comfortable socks (Hunting and suitable for early fall weather)

Thermal Underwear (Wear layers for easy removal during the day)

Pants (Jeans are good. Neutral earth colors or camo suitable for surrounding terrain)

Shirts (suitable for hunting or casual)

Handkerchiefs

Sneakers (For when you are not hunting)

Coat (Something seasonal that will be suitable for both hunting and casual wear)

Hat (For hunting or casual wear)

Photographic Gear You will be experiencing a trip that in my opinion is unlike other hunting trips that I have

taken in the past. You will want to take as many pictures as you can. I took long life

rechargeable batteries for my days afield. One tip I can give is to keep the video cam running

as much as possible. Don’t get hung up on everything being a close-up. Your partner should

have the camera ready for recording as you hunt, and you for them. Try to plan ahead and

anticipate how you want a particular video clip to be captured. You should plan on having

plenty of material to edit upon your return to the states. NOTE! Both cameras should handle

SD type cards for storage. You will want to take many pictures to select from and edit into a

professional quality presentation. A 12 megapixel camera will give you the ability to make

quality poster size prints on glossy paper. This gives one the option of making that one

special print large and of a very high quality!

Video Camera (A compact video HD camera with zoom lens works well).

Digital Camera (A digital camera, 12 mega-pixels’ minimum and a zoom lens).

Batteries for Gear ( It is good to have extras. Recommend extras for your HD CAM)

Electrical Products South Africa operates on 220 volt current. Make sure you check about the type of electric

converter that you will need if you plan on bringing electrical appliances.

Contact Info & Organizations

Laing International Inc. (Import of trophies, hides, etc.)

Website:

www.lainginternational.com

Laing International

Baltimore International Airport

Cargo Building F

Suite 2600

BWI Airport, Maryland 21240

410-850-8365 (tel.)

410-850-8366 (fax)

Department of Homeland Security (Firearms inspection/4457 declaration form)

U.S. Customs and Border Protection (Check for office in your region)

Port of Harrisburg

1215 Manor Drive, Suite 301

Mechanicsburg, PA 17055

(717) 691-7136

Hours: 8:00 AM to 5:00 PM weekdays, Monday thru Friday.

Air 2000 (Their site has downloads for advance police background check and field reps)It is

recommended that their support services be used for both your arrival and departure from SA.

www.huntersupport.com

Hunter’s Support

P.O. Box 120

Lanseria

1748

South Africa

East Cape Safaris (outfitter contact information)

Email:

info@eastcapesafaris.co.za

Website:

www.eastcapesafaris.co.za

PO Box 307

Somerset East

5850

Eastern Cape

South Africa

Safari Club International Gun Insurance

http://www.huntandtravel.com/gunins.htm

www.siai.net Sportsman’s Insurance Agency

1364 North, US 1, Suite 503

Ormond Beach, FL 32174

800-925-7767

Local (386)677-2588 Fax (386) 677-3292

Misc. Details Hold mail if necessary

Pay any bills in advance the next month to avoid problems later.

Check on purchasing cell phones for South Africa if you feel they are needed.

Set timers on home lighting to simulate your daily patterns.

Leave contact information for family or friends in case of emergency.

Notify credit card company of the time period that you will be using your credit card in SA.

Personal Hygiene Shampoo/Soap

Wash cloth

Toothpaste

Toothbrush

Mouthwash

Deodorant (scent free)

Towel-lets or baby wipes (Can be useful during the days in the field)

Medical Pain relief (Headaches and muscle aches can happen. Take personal medication along)

Lotions and Creams (Products to take care of blisters, minor infections and muscle aches)

Bandages and Tape ( a small travel box can prove convenient if needed)

Prescriptions (Have adequate supplies of any prescriptions you will need)

Cough Drops (A package of cough drops can be quite soothing at times during your travels)

Moleskin (A great aid for blisters etc.)

Travel Tips and Info. Try to allow at least two hours between flights if possible. This will provide the optimum

opportunity for your luggage and gear arriving with you.

The Johannesburg Airport will have a number of free lancers offering to carry your luggage

and expect to be tipped. Your Air 2000 representative will assist with this problem. Do not let

your luggage alone. It can easily disappear if unattended.

Be prepared for the unexpected. There may be delays, late arrivals, and other problems. It

will work out. Patience will get you through those moments. I can look to my last trip. I

returned to Dulles/Washington only to run into the unhappiest unmotivated TSA/Customs

inspections officer one could have. What should have been ten minutes turned into almost an

hour. It was like watching molasses with frost bite! We missed our scheduled flight to

Harrisburg but managed to catch the next flight out. Yes, things don’t always go perfectly.

But they do get done.

Please note: All information that is to be completed on the following forms is

highlighted in yellow! Examples of what to include should provide some assistance in

completing these forms. Try to use capital letters to fill in the information on the SAPS

background check. Remember! Use black ink to fill out all forms.

PO BOX 307

SOMERSET EAST

5850 SOUTH AFRICA

Dear Sir / Madam

Confirmation of hunting guests

This is to confirm that John Quincy Public, passport number 192837465 and Mary Jane

Public, passport number 564738291, of Pennsylvania USA, will be guests of Grant Abra-

hamson of East Cape Safaris from the 20 April to the 06 May 2014.

Hunting Contractor permit number HC53/2007 EC

Professional Hunter permit number PH132/2007 EC

John Quincy Public will be hunting plains game with an 1874 Little Sharps rifle, receiver

serial number LS2000. He will also be hunting with a Charles Heistand custom, hand-

made flintlock rifle in .54 caliber, serial number CHTG2000. The serial number is located

on a brass plate in the butt stock patch box.

Yours truly,

Grant Abrahamson

Cell: 0827068875

Tel: 0422433995

John Q. Public

PO Box 123

1234 Prospect Road

Smalltown, Pennsylvania 15432

flintlock@embarqmail.com

203-456-7890

717-252-9876

717-244-8154

717-244-5678 (place of employment)

United States of America

192837465

August 21, 1960

Mastercard

123456789

01/20

123

$260 (Amount to be determined when contacting Air 2000)

John Q Public

PO Box 123, 1234 Prospect Road Smalltown, Pennsylvania 15432 United States of America

(717) 252-3456 (717) 252-8154

Flintlock@embarqmail.com

+270422433995 Grant Abrahamson

April 20,2014 SAA 206 5:05 PM

May 06, 2014 SAA 207 6:00 PM

192837465 January 17, 2020

Single Shot Rifle

Black Powder Muzzle Loading Ri fle

Falling Block

Flintlock

Little Sharps Manufacturing

Charles Heistand

38-72-444

.54 Caliber

LS2000

CH1000

100Rounds

Supplied by East Cape Safaris

Note any medical problems or other issues that might need special attention.

John Q. Public PO Box 123, 1234 Prospect Road, Smalltown, Pennsylvania 15432

United States of America

Little Sharps Single Shot Rifle, Model 1874, Caliber 38-72 –444, Serial Number LS2000

Charles Heistand Flintlock Muzzle Loading Rifle, Caliber .54, Serial Number CH2000

(You may list as many as 4 rifles to take to South Africa)

Fill out signature in presence of Homeland Security Officer

X

1 7 5 6 3 4 2 8 0

1 9 2 8 3 7 4 6 5

PUBLIC J Q P

JOHN QUINCY

1 9 6 0 0 8 2 1 5 3

PO BOX 123, 1234 PROSPECT ROAD, SMALLTOWN, PA 17547

UNITED STATES OF AMERICA 5 4 3 2

PO BOX 123, 1234 PROSPECT ROAD, SMALLTOWN, PA 17547

UNITED STATES OF AMERICA 5 4 3 2

WIDGET MAKER

P E N N

flintlock@embarqmail.com

586-7143

X

7 4 0 7

Y D I W O C T E

717

N A P M

UNITED STATES OF AMERICA

987 INDUSTRIAL ROAD, YORK, PA 17407

252-3456 717

2 9 7 3 8

X

0 4 2 6

MARY JANE PUBLIC

G

5 6 4 7 1 9 2 8 3

1

1

1

Male Female

UNITED STATES OF AMERICA

REPUBLIC OF SOUTH AFRICA

JOHANNESBURG, SOUTH AFRICA

JOHANNESBURG, SOUTH AFRICA

HUNTING AND TOURING WITH PROFESSIONAL HUNTER GRANT ABRAHAMSON AT EAST CAPE SAFARIS.

2 1 4 0 4 2 0 0 2 1 4 0 5 0 6 0

SINGLE SHOT RIFLE FALLING BLOCK 38-72 1874 SHARPS LS2000 LS2000

38-72 100 ROUNDS

MUZZLE LOADING RIFLE FLINTLOCK .54 CALIBER KENTUCKY CHARLE S HEI STAND CH2000 NONE

.54 ROUND BALL 100 ROUNDS

NOTE: BLACK POWDER

FOR MUZZLE LOADING

RIFLE PROVIDED BY

EAST CAPE SAFARIS

JOHN QUINCY PUBLIC 2 0 1 3 1 2 0 6

SMALLTOWN, PENNSYLVANIA 15432

JOHN QUINCY PUBLIC

SMALLTOWN, PENNSYLVANIA 15432

2 0 1 3 1 2 0 6