Pantawid Pamilya Organizatonal Structure

1

INSTITUTIONAL ARRANGEMENT AND MECHANISM

National Advisory Committee

Regional Advisory Committee

Provincial Advisory Committee

Municipal Advisory Committee

Policy Directions and GuidanceAct as Nat’l Grievance Committee

Translate national policies into region-specific operational guidelines. Resolves grievance and complaints

Grievance Resolution.Supply Side Augmentation and Monitoring

Provide basic health and education services.

ROLES & FUNCTIONS

Regional Project Management Office (RPMO) ,

National Project Management Team

Regional Project Management Team

National Project Management Office (NPMO)

• National/Regional Project Management Team

-oversee-provide over-all technical support on implementation and operations of PANTAWID PAMILYA.

• National/ Regional Project Management Offices

-execute all plans, policies, tasks and activities in the implementation of the program.

Office of the National Program Manager

Administrative Support Unit-

Capability Bldg Unit

Institutional Partnership Div.

MIS-System Dev’t & Analysis and Infra . Admin. Unit

National Advisory CommitteeDSWD, DepED. DOH, DILG, DBM, NAPC, NEDA, NNC,CWC, PCW, NCIP

National Advisory CommitteeDSWD, DepED. DOH, DILG, DBM, NAPC, NEDA, NNC,CWC, PCW, NCIP

National Project Management Office National Project Management Office As of March 7, 2011As of March 7, 2011

Social Mktg Unit

IAC-Independent Advisory Committee

IAC-Independent Advisory Committee

Payment Unit *

2 Deputy Program Managers

Secretariat:DSWD – 1 PDO V & 1 PDO IIIDepEd – Chief LevelDOH – Chief Level

Secretariat:DSWD – 1 PDO V & 1 PDO IIIDepEd – Chief LevelDOH – Chief Level

National Project Management Team

Stra-tegic Plan-ning

Monitoring &

Information

Management

Pro-gram Eva-luation Unit

LGU & Partners Agencies

CSO/ NGOs Partners

Int’l Part-ners

Registration/Cash Card Processing

Beneficiary Updating

Beneficiary Monitoring & Graduation

Data Analysis & Evaluation

CVS Operations

Data Analysis & Evaluation

System Dev’t. &Analysis

System Admin. & Maintenance

Field Operation Unit

Info. & Comm. Tech. Unit

Pantawid Financial Management Unit *

Office of 2 Deputy Project Director

• Regional Program Manager – Regional Director (Ex-Officio)

Office of the Project Director

Regional Program Management Office (RPMO)

Planning,Monitoring and Evaluation Div.

Beneficiary Update & Data Management

Div.

Compliance Verification Div.

Grievance Redress Division

Financial Management

Unit*

Financial Management

Unit*

Regional Project Management Office Regional Project Management Office

Regional Advisory Committee(RAC)DSWD,DepEd, DILG, NAPC

Regional Advisory Committee(RAC)DSWD,DepEd, DILG, NAPC

As of March 18, 2011



Office of the Regional Deputy Program Manager

Office of the Regional Deputy Program Manager

Operations Unit

Operations Unit

Office of the Regional Program Manager

Office of the Regional Program Manager

PROVINCIAL OPERATIONS

OFFICE

PROVINCIAL OPERATIONS

OFFICE

Office of the Provincial LinkOffice of the Provincial Link

Provincial Operations Office(POO)

Municipal Cluster 1Municipal Cluster 1




Office of the

Municipal Links

Office of the

Municipal Links

Office of the

Municipal Links

Office of the

Municipal Links

Office of the

Municipal Links

Office of the

Municipal Links

Office of the

Municipal Links

Office of the

Municipal Links

Composition

Department of Social Welfare and Development (DSWD), Chair

Department of Health (DOH), Vice Chair

Department of Education (DepEd), Vice Chair

Department of the Interior and Local Government (DILG), Member

Composition

National Economic and Development Authority (NEDA), Member

National Anti-Poverty Commission (NAPC), Member

Department of Budget and Management

Council for the Welfare of Children

Philippine Commission of Women

National Council for Indigenous People (as a special member of the NAC)

Provide a forum for high level policy coordination;

Approve interagency policies for program implementation;

Review operating plans and resolve all concerns and needs requiring interagency actions;

Composition

Program Manager, Pantawid Pamilya-DSWD, Chair

Director for Planning and Director for Operations of the ff. agencies:

Department of Health (DOH)Department of Education (Dep. Ed)

Director for Bureau of Local Government Development,DILG

Director for Social Development of, NEDA

Deputy Executive Director, NNC

Director Budget and Mngt. Bureau B, DBM

Head, Localization and Institutional Dev’t (CWC)

Deputy Executive Director, PCW

TWG members may be represented by a Division Head designated through an agency memorandum as the agency’s permanent alternate member to the TWG.

Identify required interagency resource assistance;

Monitor progress in different sectors and propose changes where necessary;

Decide on any and all grievances, queries, and complaints that are elevated to the national level; and

Perform other program related duties and functions as may be deemed necessary by the oversight agencies

Provide advisory and technical support to the NAC;

Review program progress/evaluation reports and recommend policy enhancement as necessary;

Monitor the compliance of concerned agencies to agreed actions and recommendations;

Consolidate all inter-agency resource commitment;

Facilitate the efficient information exchange among member agencies; and

Perform other Program related duties and functions as may be designated/assigned by the National Advisory Committee

Composition

Regional Director, DSWD Field Office (DSWD), Chair

Regional Director, DOH-Center for Health and Development (DOH-CHD), Vice Chair

Department of Education Regional Office, Vice Chair

Regional Director DILG Regional Office, Member

Regional Director NEDA Regional Office, Member

Composition

Regional Director DBM Regional Office, Member

Regional Nutrition Coordinator, NNC Regional Office, Member

Regional Director, NCIP

Regional Directors may be represented by their Assistant Regional Directors or Division Head designated through an agency memorandum as the agency’s permanent alternate member to the TWG.

Composition

◦ Provincial Governor – Chairperson

◦ PSWDO– member

◦ Provincial Health Officer – member

◦ Provincial Health Team Leader – member

◦Division Superintendent - member

◦Provincial Planning & Development Officer – member

◦Sangunian Panlalawigan rep as appropriate

◦Provincial Nutrition Action Officer – member

◦DSWD FO SWAD Team Leader – member

◦Pantawid Pamilya Provincial Cluster Focal Person – Secretariat

◦NCIP Provincial Officer (if applicable)

Governor may designate a co-chair preferably the PSWD

Oversee the overall implementation of Pantawid Pamilya in the province

Responsible for fulfilling the commitments of the provincial government stipulated in the signed Memorandum of Agreement with the DSWD.

Specifically:

Assist the DSWD Field Office in facilitating the submission of Supply Side Assessment;

Monitor the availability of the required supplies, services and logistical support provided by the target municipalities;

Monitor the compliance of the municipalities;

Ensure that the required support to the municipalities is covered by appropriate funds support in the annual budget of the province;

Provide technical assistance to municipal counterparts.

Recommend to the provincial government the provision of the necessary augmentation/logistical support to the municipalities;

Assign a member to sit as representative of the province in the 4P’s Regional Advisory Committee;

shall act on queries and complaints on non-compliance to Pantawid Pamilya’s conditionalities elevated to the province for appropriate action;

Refer to the Regional Advisory Committee all concerns needing higher level intervention or resolution.

Advocate to other partner agencies and other non-government organizations (NGOs), People’s Organization (POs) and other intermediaries to gain support in the implementation of the Pantawid Pamilya program;

Hold regular monthly committee meetings or as need may arise.

Conduct regular validation visits and spots checks to the Pantawid Pamilya areas.

Prepare/submit monthly/quarterly accomplishment reports to RAC.

Monitor the graduation/exit plan of beneficiaries .

City/Municipal DOH Representatives City/Municipal Planning Officer City/Municipal Local Government Operations

Officer District Supervisors City/Municipal Link City/ Municipal Budget Officer SB member as appropriate ABC President Municipal Nutrition Action Officer NCIP Community Service Center officer (for IP

areas)

Oversee the overall implementation of Pantawid Pamilya in the city/municipality

Responsible for fulfilling the commitments of the provincial government.

Ensure that education and health services required by the program are available and adequate;

Facilitate the accreditation of its Rural Health Units (RHUs) to PhilHealth.

Provide the corresponding LGU counterpart funds for the enrollment of the household beneficiaries to PhilHealth;

Faciltiate the designation of counterpart LGU Links;

Provide office space and other logistical support to the Municipal and LGU Links;

Ensure the establishment of an efficient recording system in all health and education facilities;

Review progress reports on verification of commitments and supply of services and produce actions as needed to improve program operation;

Facilitate and address complaints, requests, of poor families concerned; and

Hold regular monthly and special meetings to ensure timely resolution of implementation issues.

Furnish the PAC with a monthly/quarterly MAC accomplishment report of the including issues and concerns

Parameters on the Establishment of

Provincial Operations Office and Cluster

Groups

POO: Should cover a province or a cluster of

provinces within a region. headed by a Provincial Link to oversee,

monitor and supervise the provincial operations.

a Grievance Officer shall also be assigned who will consolidate and ensure that filed cases in the province are responded or resolved.

The Provincial Operations Office

Extra Big (100,000 HHs & above )

Big (75, 000 HHs & above)

Medium (50,000 HHs & above)

Small (25, 000 HHs & above)

Extra Small (Below 25,000 HHs)

Cluster Group:

Determines required staffing

Group of adjoining municipalities with a total of 25,000 HHs.

Municipal Link (ML) = 1,000 HHs/Municipality

1 Social Welfare Assistant + 1 ML in municipalities with above 1000 household beneficiaries.

Provincial Link in provinces with a small coverage of household beneficiaries shall be equivalent to Social Welfare Officer III position.

implemented through an inter-agency cooperation between the Department of Social Welfare and Development and the ff partners:

•Department of Education (DepEd) •Department of Heath (DOH) •Department of the Interior and Local Government (DILG)•National Anti-Poverty Commission (NAPC)•Council for the Welfare of Children (CWC)•Department of Budget and Management (DBM)•Local Government Units (LGUs)

Joint Memorandum Circular s. of 2009 signed by the agencies articulates the collective and specific responsibilities of each agency

CONVERGENCE

Pantawid Pamilya

KALAHI-CIDSS

SEA-K

59 municipal

ities

Pantawid Pamilya Organizatonal Structure

Documents

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