PAKISTANI UNIVERSITY STUDENTS
76
PC-1 FORM GOVERNMENT OF PAKISTAN NEED BASED MERIT SCHOLARSHIPS FOR PAKISTANI UNIVERSITY STUDENTS (WITH USAIDS‟ GRANT ASSISTANCE) PHASE-II Higher Education Commission December, 2012
Transcript of PAKISTANI UNIVERSITY STUDENTS
PC-1 FORM
GOVERNMENT OF PAKISTAN
NEED BASED MERIT SCHOLARSHIPS
FOR
PAKISTANI UNIVERSITY STUDENTS
(WITH USAIDS‟ GRANT ASSISTANCE)
PHASE-II
Higher Education Commission
December, 2012
Contents
EXECUTIVE SUMMARY .................................................................................................................................................... IV
1. NAME OF THE PROJECT .......................................................................................................................................... 1
2. LOCATION ............................................................................................................................................................... 1
3. AUTHORITY RESPONSIBLE FOR: .............................................................................................................................. 1
4. PLAN PROVISION .................................................................................................................................................... 1
5. PROGRAM OBJECTIVES AND ITS RELATIONSHIP WITH SECTORAL OBJECTIVES ...................................................... 3
6. DESCRIPTION, JUSTIFICATION AND TECHNICAL PARAMETERS ............................................................................. 13
7. CAPITAL COST ESTIMATES .................................................................................................................................... 29
8. ANNUAL OPERATING AND MAINTENANCE COST ................................................................................................ 29
9. DEMAND AND SUPPLY ANALYSIS ......................................................................................................................... 30
10. FINANCIAL PLAN AND MODE OF FINANCING ....................................................................................................... 33
11. PROGRAM BENEFITS AND ANALYSIS ................................................................................................................... 33
12. PROGRAM SCHEDULE AND RBM INDICATORS ...................................................................................................... 34
13. MANAGEMENT STRUCTURE AND MANPOWER REQUIREMENTS ......................................................................... 41
14. ADDITIONAL PROGRAMS/DECISIONS REQUIRED ................................................................................................. 44
15. CERTIFICATION ..................................................................................................................................................... 44
ANNEXES ........................................................................................................................................................................ 46
ANNEXURE - 1: COST SUMMARY ........................................................................................................................................ 47 ANNEXURE-2: SCHOLARSHIPS AND FUNDS ............................................................................................................................ 49 ANNEXURE-3: CAPITAL COST ESTIMATE ............................................................................................................................... 52 ANNEXURE-4: HR COST ESTIMATES .................................................................................................................................... 53 ANNEXTURE-5: LOGISTICS AND OPERATIONAL COST ESTIMATE ................................................................................................. 57 ANNEXTURE-7: COMMUNICATION & OUTREACH COST ........................................................................................................... 60 ANNEXTURE-8: TRAINING COST ......................................................................................................................................... 61 ANNEXTURE-6: GOVERNMENT OF PAKISTAN CONTRIBUTION (IN-KIND) ....................................................................................... 62
APPENDICES ................................................................................................................................................................... 63
APPENDIX-1: THE CONSTITUTION OF INSTITUTIONAL SCHOLARSHIP AWARD COMMITTEE ................................................................ 64 APPENDIX-2: THE CONSTITUTION OF SCHOLARSHIP AWARD COMMITTEE .................................................................................... 65 APPENDIX-3: THE PROCEDURE FOR SELECTION UNDER MERIT AND NEEDS BASED SCHOLARSHIP PROGRAM ......................................... 66 APPENDIX-4: THE LIST OF VARIABLES CONSIDERED WHILE SELECTION OF STUDENTS. ....................................................................... 69
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List of Tables
TABLE 1: MNBSP PHASE-I OUTPUTS AND PHASE-II TARGETS .......................................................................................................... 4 TABLE 2: UNIVERSITY PRIORITY AREAS FOR SUPPORT ..................................................................................................................... 7 TABLE 3: HEC-UNIVERSITY PRIORITY AREA MAPPING ..................................................................................................................... 8 TABLE 4: YOUTH IN HIGHER EDUCATION ................................................................................................................................... 14 TABLE 5: PARTICIPATING UNIVERSITIES AND INSTITUTIONS............................................................................................................ 27 TABLE 6: AVERAGE MONTHLY COST OF HIGHER EDUCATION ......................................................................................................... 31 TABLE 7: [DEMAND] ACCESS TO EDUCATION & SCHOLARSHIP ....................................................................................................... 31 TABLE 8: FACULTY DEMAND - TREND ....................................................................................................................................... 32 TABLE 9: RBM FRAMEWORK - MATRIX .................................................................................................................................... 36 TABLE 10: HR REQUIREMENT ................................................................................................................................................ 41
List of Figures
FIGURE 1: PROGRAM OBJECTIVES .............................................................................................................................................. 3 FIGURE 2: PROGRAM FOCUS AREAS .......................................................................................................................................... 8 FIGURE 3: AFFORDABILITY ASSESSMENT CHART .......................................................................................................................... 15 FIGURE 4: GENDER PARITY INDEX - PAKISTAN ............................................................................................................................ 17 FIGURE 5: FEMALE STUDENT PARTICIPATION IN UNIVERSITIES ......................................................................................................... 18 FIGURE 6: FEMALE STUDENT PARTICIPATION .............................................................................................................................. 18 FIGURE 7: MNBSP HIGH-LEVEL PROCESS / SOP ........................................................................................................................ 19 FIGURE 8: PARTICIPATING INSTITUTION PROCESSES ..................................................................................................................... 23 FIGURE 9: HEC PROCESSES .................................................................................................................................................... 23 FIGURE 10: ASSESSMENT STEPS ............................................................................................................................................. 24 FIGURE 11: PROGRAM STAKEHOLDERS ..................................................................................................................................... 28 FIGURE 12: MNBSP DEVELOPMENT HYPOTHESIS ....................................................................................................................... 35
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ACRONYMS / ABBREVIATIONS
AAUR Arid Agriculture University, Rawalpindi
AUP Agriculture University, Peshawar
BPS Basic Pay Scale
BUITEMS Balochistan Univ. of IT, Engineering, and Management Sciences
FATA Federally Administered Tribal Areas
FY Financial Year
GoP Government of Pakistan
HE Higher Education
HEC Higher Education Commission
HRD Human Resource Development
IBA-K Institute of Business Administration, Karachi
IBA-S Institute of Business Administration, Karachi
ICAP Institute of Chartered Accountants of Pakistan
IMS Institute of Management Sciences, Peshawar
ISAC Institutional Scholarship Award Committee
IT Information Technology
KPK Khyber Pakhtunkhwa
LUMS Lahore University of Management Sciences
MIS Management Information System
MTDF Mid Term Development Framework
NWFP North Western Frontier Province
PSDP Public Sector Development Program
QAU Quaid-e-Azam University, Islamabad
RBM Result Based Monitoring
SAUT Sindh Agriculture University, Tandojam
SMU Scholarship Management Unit
SZABIST Shaheed Zulfiqar Ali Bhutto Institute of Science and Technology
UAF University of Agriculture, Faisalabad
UG Under Graduate
USAID United States Agency for International Development
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Executive Summary
Currently in Pakistan, less than eight (8) percent of the 17-23 age groups enrolled in any form of
higher education which is among the lowest in the world. The population of this age group is
expected to rise to 30 million by 2015 which would be a great resource that can be used as Human
Resource Bank / human capital for economic development of Pakistan by providing necessary
learning and grooming opportunities.
Higher Education sector is currently facing low enrollment in the Higher Education. Among all, non-
availability of financial aid options is one of the important factors. Although most of the public sector
universities subsidized the tuition fee but it is still unaffordable for majority of the students, as 30-35
percent of population is living below the poverty line1. It is extremely difficult for this segment to
access Higher Education.
The Phase-II of Merit and Need Based Scholarship program will enable approximately 585 needy
youth especially females from underdeveloped areas (FATA, KP, Southern Punjab, Balochistan, and
Northern Sindh) of Pakistan to pursue their education in top Agriculture, Medical, Business, and
Engineering Schools of Pakistan. Furthermore, it will help Higher Education Commission goals to
improve access to higher education. The Program will also support universities to strengthen its
communication and outreach, and help in training University Advancement staff. Due to inflation,
scholarship package approved in 2010 is not sufficient to meet the cost of education in 2013.
Therefore, the revised scholarship packages have also been incorporated. The initiative will help
already enrolled students and to-be-enrolled students of the program to continue their studies without
fearing financial burden.
The scholarship program will be executed from fall 2013/Spring 2014 and provide merit based
scholarships to needy students at undergraduate and graduate level. For proper propagation of the
scholarship schemes among potential needy students of remote areas, the communication plan
(including cost) is also included. . The Office of University / HE advancement will be established at
HEC in the current extension.
1 Economic Survey of Pakistan 2010-11,
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1. Name of the Project
Need based Merit Scholarships for Pakistani University Students
enrolled in Agriculture & Business Administration study programs
Phase-II with USAI-AID grant assistance
2. Location
Higher Education Commission, Islamabad
3. Authority responsible for:
i. Sponsoring
Higher Education Commission (with the grant assistance of
United State Agency for International Development (USAID).
ii. Execution
Higher Education Commission, Islamabad
Participating Institutions / Universities where beneficiary students
are enrolled for studies (refer Table 5: Participating Universities and
Institutions, on page 27)
iii. Operation and maintenance
Higher Education Commission, Islamabad
Participating Institutions / Universities where beneficiary students
are enrolled for studies (refer Table 5: Participating Universities and
Institutions, on page 27)
iv. Concerned federal ministry
Higher Education Commission, Islamabad
4. Plan Provision
The proposed Program will support the implementation of the Government„s higher education
development program as outlined in the second Medium Term Development Framework for
Higher Education for 2011-2015 [MTDF-HE (II)]. The Government‟s program aims inter alia to
improve equitable access to tertiary education.
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A key objective outlined in Pakistan‟s 2009 Education Policy is increasing the nation‟s access to
higher education from 7.8 to 10.0 percent by 2015.
The Framework for Economic Growth of Pakistan underlines that stronger performance in
education is key to improving productivity.Youth and community engagement is a fundamental
pillar of the growth strategy. The growth strategy argues that what is most important today is to
provide youth, education with opportunity. The framework recognizes the significance of
education factor in following terms. “Technology, productivity and innovation are all knowledge
driven. Human society develops through knowledge acquisition. Knowledge acquisition depends
both on quality formal and informal education. Growth should not be difficult for those starting
far behind since the recipe is long known and well established; give the vibrant young people
quality education, new ideas and high ideals2”.
To achieve this objective, the Framework supports that if Pakistan’s demographic dividend has
to be capitalised, resources must be diverted towards harnessing and improving human capital.
Presently the tertiary education enrolment rate is estimated to be less than 4 per cent of the
eligible age cohort (ages 17–23), compared with 8 per cent in India and nearly 30 per cent in
Malaysia.A significant imbalance against tertiary level education has developed between
facilities available at different levels. A successful growth strategy, especially for the longer
term, must pay attention to providing needed resources for tertiary education.
The private sector has come to play an important and growing part in the delivery of educational
services, especially in the urban areas, but also increasingly in rural areas. In tertiary education,
half of all universities are in the private sector and account for 25 per cent of all enrolment3.
In line with the policy of the government of Pakistanas reflected in the Economic Growth
Framework, Higher Education Commission envisaged to develop and mobilize human resources
of higher learning both in Pakistan and abroad. The intention is to produce a large number of
undergraduate, graduate and postgraduates. who could establish a tradition of research in the
universities, Science and Technology organizations as well as in Industrial Research.
The Program is in line with the Government of Pakistan‟s priorities to improve equitable access
of Higher Education. Similarly, it would help in achieving the objectives of MTDF 2010-15 Plan
of HEC.
USAID (Pakistan) has shown commitment to support this program and provide funding to the
amount of USD9 Million (PKR 810 Million)4.The funds under this program will be received in
Grant-in-Aid from USAID through State Bank of Pakistan and wouldhave no financial burden
on Government of Pakistan (GoP)‟s exchequer.The Programwill be included in the PSDP 2013-
14.In PSDP the allocation will become only a book entry since resources will not be provided by
GoP; rather resources will become available through disbursement of foreign grant assistance.
2 Pakistan: The Framework of Economic Growth 3 Pakistan: The Framework of Economic Growth – heading “Making Education Meaningful” – page 54. 4 Exchange Rate 1 USD = 90 PKR
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5. Program objectives and its relationship with Sectoral objectives
The Merit and Needs-Based Scholarship Program (MNBSP) Program has two key
objectives:
Figure 1: Program objectives
Learning from Phase-I
Phase-II of MNBSP is proposed on the basis of learning from performance-cum-process
evaluation and audit observations of Phase-I. An independent evaluation of the Program has
been carried out by M/s Management System International, and specific areas underlined for
improvement are (a) gender-equity through more female participation and setting specific
targets on it (b) payment delivery and support processes need to be strengthened, (c) amount
of scholarship should cover all education expenses; the scholarship award should cover all
education related expenses (e.g. research expenses) of the students and should be awarded for
the entire duration of the degree program:
Evaluation findings and proposed measures relate to efficiency and effectiveness dimensions
of the Program. On the basis of this learning the following specific measures are being
incorporated in this phase for effectiveness and efficiency.
a. In the Program more women universities or institutes havetherefore been included.
b. On female participation target of 45% has been set in RBM indicators. It will require
special efforts to publicize the program among prospective female students and/or
consideration to increase female participation from urban areas. Communication and
outreach activities have accordingly been designed to achieve this objective (refer
6.5.5Communication Strategy on page 21).
c. In order to develop capability of financeand accountancy, participation of Institute of
Chartered Accountants of Pakistan (ICAP) has also been proposed(refer Table 5:
Participating Universities and Institutions, on page 27).
d. Capacity building in areas of project management, operations management, financial
management / fund-flow mechanism and processes, and monitoring & evaluation is
proposed, both for the Program team and managers / staff of the participating units.
To enable the academically qualified, yet financially needy, Pakistani students to continue university studies in select private and public universities of Pakistan in the fields of agriculture and business administration
To enhance the institutional capacity of the Higher Education Commission of the Government of Pakistan and local public and private sector universities in designing and implementing need and merit based scholarship Programs
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e. An increment of scholarship rate is proposed each year in line with average annual
increase of fees of participating universities, in wake of inflation and rising costs, in
order to meet study, research and associated expenses.
f. Fields of study are being aligned with need and objectives of participating
institutions. Finance and Accountancy (through ICAP), and technical areas
(engineering and medical) shall also be included in the Program.
A comparison of previous phase is given below
Table 1: MNBSP Phase-I outputs and Phase-II targets
Parameter MNBSP Phase-I
(outputs)
MNBSP Phase-II
(targets)
Scholarship Slots 1807Scholarships awarded to needs
based eligible student
- Undergraduate 729
- Graduate 1078
+ 600 Scholarship
(refer target indicators Table 9: RBM Framework - Matrix on page 36)
Gender parity Male students 1442
Female students 365 (21%)
This phase shall endeavor to
increase female participation
to 45% of total students.
Disciplines Scholarships in following two
disciplines were offered at graduate
and undergraduate level:
1. Agricultural Sciences
2. Business Administration
Scholarships shall be in
following disciplines at
graduate and undergraduate
level:
1. Agricultural (incl.
Veterinary Sciences
2. Business
Administration
3. Engineering &
Technology
4. Medical Sciences
5. C.A.
MS and M.Phill students will
also be supported
Participating
Institutions
9 Public and 2 Private Pakistani
Universities were shortlisted for
disbursement of Scholarship slots
17 Public sector universities
and two private sector
universities including four
women universities, two
engineering , two Medical and
ICAP institute
Program Components Only needs based scholarship were
offered to Project Staff training
Program has two components:
1. Scholarship
2. Capacity Building of
participating
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Parameter MNBSP Phase-I
(outputs)
MNBSP Phase-II
(targets)
institutions
Consultancy
For third party evaluation and audit
etc
Consultancy for other areas,
like training, developing of
performance management
plan, evaluative research.
5.1 Sector Issues
Pakistan ranks 145th
out of 173 countries on Human Development Index 20115. In
tertiary education, Pakistan lags far behind neighboring countries in many aspects of
education . Pakistan„s Gross Enrollment Rate (GER) is approximately 5.2 percent of
the corresponding age group, which lags behind those in neighboring countries such
as India (13.5 percent) and significantly behind middle-income countries such as
Malaysia (30.0 percent).
Pakistan‟s higher education sector faces several key challenges among which low and
inequitable participation in tertiary education is major. In view of stressed public
funds for various factors in the economy, investments in the education sector,
including on tertiary education, is constrained.
Pakistan has made significant progress in expanding enrollment since 2000, but
access to tertiary education still remains low and the privilege of a few. Enrollment in
tertiary education has been rising over time in part due to the Government„s overall
reforms and increased investment in the expansion of tertiary education since the
early 2000s. Between 2002 and 2009, total enrollment grew at an average annual rate
of about 17 percent, increasing from approximately 276,000 students in 2002 to
803,000 in 2009, excluding enrollments in affiliated colleges and private/external
degree programs. In 2009, the GER was 6.4 percent of the corresponding age group,
increasing from about 2.8 percent in 2002, but still lagging behind the rates in
neighboring countries and significantly behind those of middle-income countries.
Much of the growth in enrollment has come from distance and private education sub-
sectors.
There are large income and regional differences in participation in tertiary education.
Only 0.4 percent of the college age population (17-23) of the poorest 20 percent
participates in tertiary education compared with 17.3 percent of the highest income
5 UN Human Development Report 2011
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group6. There are also large differences in enrollment rates of the college age
population by region, ranging from 2.3 percent in Balochistan to 6 percent in Punjab
and Sindh. The same is true for urban and rural areas. The gross enrollment rate in
urban areas (8.8 percent) is two times higher than in rural areas (3.8 percent). The
combined effects of earlier social selection and the low transition rate to tertiary
education result in a highly skewed enrollment distribution.
5.2 Sector Objective
A key objective outlined in Pakistan‟s 2009 Education Policy is increasing the
nation‟s access to higher education from 7.8 to 10.0 percent by 2015. The response of
HEC is urging at public policy process for more allocation to higher education. In
order to make access equitable, funding and scholarship support to universities and
students, on the twin principle of „need‟ and „merit‟ has proven an important and
successful strategic intervention.
HEC has prepared the second comprehensive five-year plan called the Medium Term
Development Framework, 2011-15 (MTDF) to address these challenges. The MTDF
identifies scholarship programs – for indigenous and foreign study – as a key
initiative for increasing the number of qualified faculty members at Pakistani higher
education institutions. Ongoing scholarships schemes are listed in section
5.3.4Existing Facilities-Needs based Scholarships on page 9.
5.3 Sector Strategy:
On the dimension of equitable access to higher education, cost of education and
income are two important elements in the affordability equation. The approach
employed in proposed needs-based scholarships is a direct way to address affordability
problem. The HEC has introduced a number of higher education scholarship programs
with donor assistance. While these programs have most likely boosted overall
enrollment in higher education, the range of potential beneficiaries able to participate
in many of the scholarship programs has been limited. There are several reasons,
including: the costs of a higher education relative to income clearly place a higher
education out of reach of much of Pakistan‟s population. Given the gravity of
affordability constraints and the fact that cultural practices across most of the
country‟s rural areas prioritize education of men, women from rural areas are the least
likely to attend higher education programs, unless specifically targeted for
participation.
• Universities generally award scholarships on the basis of merit. Needy
students who are qualified to pursue higher education are generally not in the
6Pakistan Social and Living Standards Measurement Survey (2007-2008) data
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top bracket of their academic standing, and thus are unable to obtain
scholarships based on merit alone.
• Many scholarship programs cover only tuition and basic expenses. Non-
tuition costs, such as transportation, boarding and lodging, books and other
incidentals are a significant part of the overall cost and represent a substantial
barrier to students from rural areas who cannot live at home while attending
university.
5.3.1 HEC Mission:
The Higher Education Commission will facilitate institutions of higher learning to
serve as engines for socio- economic development of Pakistan.
The poverty alleviation is one of the priority areas of the Government and higher
education is recognized as a significant contributing factor towards economic
growth and human development in a country. HEC is instrumental in achieving
this goal to provide quality education accessible to those talented needy students
who cannot afford the cost of higher studies in Pakistan.
5.3.2 Priorities of participating Universities / Institutions
Based on evaluative research conducted in Phase-I, the priorities of participating
universities and institutions require expanding the program to other fields,
particularly engineering, medical and technology-related fields etc.
Table 2: University Priority Areas for support
University Fields of Priority
AUP Bio Technology
BUITEMS Engineering, Bio Tech and Telecom, Mathematics,
Social Sciences
IBA-K Computer Sciences
IBA-S Information Technology
IMS Computer Sciences
LUMS Economics, Computer Sciences, Engineering
QAU Economics
SAUT Agriculture
SZABIST Media Sciences
UAAR Information Technology, Veterinary Sciences
UAF Agricultural Engineering and Agriculture Marketing
The following table (Table 3: HEC-University priority area mapping) indicates
priority fields of participating universities for expansion of MNBSP onto the HEC
priorities as outlined in the MTDF of HEC.
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Table 3: HEC-University priority area mapping
HEC Priority
Fields
Number of universities with matching
priorities
Agriculture 2
Scientific 3
Technological 7
Engineering 2
In view of various priorities of participating institutions/universities, sector
priorities, and availability of limited financial resources, this Program has
identified Agriculture, Business, Medicine and Engineering & Technology, and
Accounting as focus areas for support. The terms „agriculture’ and „business’ will
be interpreted generously to
include relevant sub-fieldsin
these areas of study.
Finance and accounting has
been included for the obvious
reasons that
a. it is closely related to
business management,
b. It will strengthen
financial management
and accounting
capability in the overall system, both in public and private sector. There is
need to have professionals in accounting, financial analysts etc.
The Program suggests partnering with Institute of Chartered Accounting of
Pakistan (ICAP) for this purpose.
5.3.3 The „need‟ and „merit‟ parameters
The Program aims at providing equal learning opportunity and access to education
for the talented students, particularly from middle and lower middle class students,
who are at disadvantage and being incapable of meeting cost of education at
leading higher education institutions. The data in 2010/2011 HIES reports
indicating average monthly income by quintile suggest that only the 20 percent of
households in the fifth quintile have average monthly incomes of more than PKR
35,000, the income level at which higher education is thought to start becoming
affordable.The problem is even more acute in rural areas where none of the
Agriculture Business
Engg. & Tech.|
Medical
Finance & Accounting
Figure 2: Program Focus Areas
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quintiles have average incomes above this threshold.The criteria for grant of
scholarship under this Program include:
Financial need: For the purpose of this Program, financially poor have
been defined as those with household income that is less than PKR
35,000 per month.
Merit: The candidate/student has met the eligibility criteria for
admission to any of the selected top-ranking participating universities
and institutionsand has secured admission in select area of study at the
time he/she applies for scholarship.
This program will help in poverty alleviation by providing grooming and learning
opportunities for the middle and lower middle class students who will have better
job and business opportunities after completing their education.
5.3.4 Existing Facilities-Needs based Scholarships
Due to the high cost of higher education the vast majority of financially
disadvantaged youth remained deprived of higher education facilities. The HEC,
therefore, encouraged enrolment in higher education through a variety of financial
incentive schemes for students including the needs based scholarships. Four needs
based Scholarships including three Programs from the sponsorship of USAID,
French & Japanese Government and one from the support of Government of
Pakistan.
5.3.4.1 Financial Support for Meritorious Needy Students at the Graduate
Level (300 Scholarships):The meritorious Need-based scholarship
program initiated to sponsor graduate level studies of the talented but
needy students in Bio-technology, Bio-medics, pharmacy, pathology
and genetics etc. All 300 scholarships have been awarded.
5.3.4.2 Japanese Need-based Scholarship Program(1500 Scholarships):This
financial assistance program was initiated by the HEC in collaboration
with the Japanese‟s Government to open the avenues of higher
education for 1500 Pakistani needy students. These scholarships are
for students undertaking studies at 50 HEls across the country. The
Japanese need-based scholarship program provided financial
assistance to deserving students in the following six disciplines:
•Agriculture and Natural Sciences, Business Administration, IT &
Telecommunication, Engineering, Social Sciences, Basic Sciences
5.3.4.3 US Need based Merit Scholarships for Pakistani University Students
enrolled in Agriculture & Business Administration study programs: It
is formally known as USAID funded Merit and Needs based
Scholarship Program (1407 Scholarships). The scholarship program
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provided financial assistance to deserving students in the Agriculture
and Business Administration Study Program. The total scope is 1807
scholarships.
5.3.4.4 HEC Need Based Scholarships: Initially, it had been planned to award
10,000, undergraduate and graduate, needs based scholarships in 70
partner universities of only public sector universities, all over the
country. In this scholarship the choice of discipline is opened except
the disciplines of medicine or dentistry. It has been planned to award a
minimum of 1000 scholarships per year and then gradually increase it.
5.3.4.5 HEC-French Needs Based Scholarship: The HEC signed an agreement
with Government of France in the year 2011 to fund scholarship in
specified fields in partner universities at undergraduate and
postgraduate level. This scholarship will enable 90 needy young
people especially from underdeveloped areas (FATA, KPK, Southern
Punjab, Balochistan, and Northern Sindh) of Pakistan to pursue their
education in top universities / institutions of Pakistan.
It is pertinent to mention here that none of these ongoing programs in HEC have provision
for new in-takes (students). These programs shall continue to support students already
selected in respective program life-cycles and completion of study of already selected
beneficiary students. Hence, there is need to explore new possibilities to support financially
needy students to pursue education at university level.
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5.3.3 Objectives of the Program:
One of the key objective of the Program is to enable the academically qualified, yet
financially needy, Pakistani students to continue university education in select private and
public universities of Pakistan (refer Table 5: Participating Universities and Institutions on
page 7) in the field of agriculture, business, engineering and medicine and finance &
accounting(refer Figure 2: Program Focus Areas on page 8). The Program will provide
learning opportunities to those talented, financially needy students who meet the merit
(eligibility) admission criteria of respective partner universities, but are unable to pursue
study at higher level because of financial constraints. It enable selected Pakistani students
who are academically qualified to continue university studies (for duration of 4, 3.5 or 2
years for bachelor, master in business administration or master respectively).
The program also aims to build the institutional capacity of the Higher Education
Commission and partner universities in designing, implementing, evaluating and monitoring
merit and need-based scholarship program and undertake communication and outreach
activities.
Broad outcomes of the Program have been given in Figure 1: Program objectiveson page
3above. Specific objective of the Program are given below:
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Objective 1:
The Program aims to match the twin criteria of merit (admission merit/percentage as announced by each respective university) and the financial need of a student by providing Merit and Need-based scholarships to 585 applicants who are unable to enter higher education due to financial constraints. Special focus will be placed on female students and students belonging to remote areas of Pakistan.
Objective 2:
The program is targeted towards Bachelors and Masters Level students in Pakistan in Agriculture, Business/Management Studies, and Engineering Sciences aims to assist candidates in improving their economic condition on a microeconomic level, resulting in positive effects on macroeconomic development.
Objective 3:
Assist the higher education institutions in strengthening Student Financial Aid to make merit and needs-based scholarships program sustainable and widely communicated among youth. The program will also focus on assisting HEC and 20 partner universities in developing and delivery of effective communication strategy & outreach materials to remote area students.
Objective 4:
Liaison with the universities and Donor agencies to develop a sustainable system for providing financial assistance to the talented but financially disadvantaged students from middle and lower income groups.
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6. Description, justification and technical parameters
6.1 Description of the Program
The program has two segments:
a) Major segment of the Program is meant to provide financial assistance to academically
qualified, yet financially needy, Pakistani students to continue university studies in
selected private and public universities of Pakistan in the fields of agriculture, business,
medical, engineering & technology, medicine and finance & accounting.
b) The second segment related to enhancing the institutional capacity of the HEC of the
GOP and local public and private sector universities in effectively managing need and
merit based scholarship Programs.
Twenty (20) participatory institutions have been selected among the first-rank institutions in
respective their areas of study, according to HEC ranking policy and criteria. Participating
institutions have been selected from each all major provinces. For finance and accounts related
studies, HEC and ICAP shall mutually select institutions, on the similar criteria as for other
fields. (Refer Table 5: Participating Universities and Institutions).
The program focuses on meritorious students who have qualified their admission in any of
selected institution, but are in need of financial support. The scholarships offered in the Program
are comprehensive. They include payment of tuition as well as a stipend to cover transportation,
books, lodging and incidental charges.Tuition fees are paid directly to the universities and the
stipends are paid directly to the students. (Refer Figure 7: MNBSP high-level process / SOP on
page 19). Detailed procedure has been given in Appendix-3: The Procedure for Selection under
Merit and Needs based Scholarship Program.
The Program is designed to make the participating institutions to reserve 45 percent of all
scholarships (total approx. 585) for female students. Scholarships are available in given fields for
both graduate and undergraduate studies.
6.2 Justification of Program
On a microeconomic scale, higher education, through such Program offers an individual an
opportunity to break the cycles of poverty. The many positive externalities instigated this action
upon an individual‟s family and community at large may provide macroeconomic benefits to the
economy in the long-term.
In Pakistan, higher education enrollment rates are dismal, even when compared with other
developing countries in the region. Less than eight (8)% percent of the 17-23 age group is
enrolled in any form of higher education, as compared to Nepal with 5.1 percent, India with
close to 10 percent, and South Korea with 68 percent. According to the national income statistics
published by the Government of Pakistan (GOP), 80 percent of the households in Pakistan
cannot afford to send even one student to a local public university. In fact, in all statistical
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comparisons ranging from tertiary enrollment data, attainment rates, or expenditure on tertiary
education, Pakistan ranks among the lowest in the world. The inability of candidate to pay the
cost of higher education is one of the factors.
In terms of education, Pakistan ranks among South Asia‟s lowest performing countries and is
unlikely to achieve the Millennium Development Goal (MDG) of universal primary education by
2015. Pakistan‟s poor performance in education persists despite a vast body of research that
demonstrates a clear link between education and poverty alleviation, attainment of long-term
development goals, and sustainable economic growth. In other words, the relative lack of
educational opportunities in Pakistan does more than just minimize job opportunities; its poor
performance in education is a key contributor to the nation‟s ongoing political and social
instability.
In terms of higher education, Pakistan‟s expenditure level has been declining in recent years.
Only 20 percent of the faculty in Pakistan‟s higher education institutions has Ph.D. degrees.
Universities are poorly governed and the management structures and practices are ineffective. A
lack of sufficient facilities in remote/rural areas prevents most rural students from pursuing
higher education. Girls have been particularly disadvantaged; Pakistan scored .85 on the 2008
Gender Parity Index in tertiary enrollment.
Over 35 percent of Pakistan‟s population is currently under the age of 15 and the percentage of
the population eligible for higher education is growing every year. In light of these
demographics, achieving its objective will require Pakistan to double higher education
enrollments in the next five years, a significant acceleration of the current higher education
enrollment trend. , only 7.8 percent of the eligible population has access to higher education.
This is significantly lower than most South Asian countries and places Pakistan into the peer
group of sub-Saharan Africa. A key objective outlined in Pakistan‟s 2009 Education Policy is
increasing the nation‟s access to higher education from 7.8 to 10.0 percent by 2015.
The following table indicates percentage of youth enrolled in the tertiary (higher) education in
Pakistan. There is increasing trend but percentage is still low.
Table 4: Youth in higher education
SN Type of Institution FY07 FY08 FY09
1 Public University 276,226 331,664 348,434
2 Private University 91,563 103,466 115,369
3 Distance Education 272,272 305,962 339,704
4 Colleges 342,042 352,303 363,415
5 Privately Enrolled 350,944 374,300 412,883
6 Total Enrollment 1,333,047 1,467,695 1,579,805
15
SN Type of Institution FY07 FY08 FY09
7 Population aged 17-23
Years 21,309,137 21,763,022 22,226,574
Percentage of Youth
Enrolled in Higher
Education
6.26% 6.74% 7.11%
To achieve its goal Pakistan must overcome some significant hurdles; the issue of affordability
may be the most challenging. Data from the Household Integrated Economic Survey (HIES)
suggest that far fewer than 20 percent of households in Pakistan earn more than 35,000 rupees
per month. This is the threshold where higher education is thought to start becoming affordable.
One way to address the problem is scholarships. The HEC and its development partners have
introduced scholarship programs to make higher education more accessible throughout Pakistan.
Most scholarship programs cover just the costs of tuition. These programs have been most
helpful for urban populations. Most higher education facilities are located in and around cities,
and this gives urban students the option of attending university while continuing to live at home.
Rural students, however, typically require more extensive financial support; programs that cover
both tuition and non-tuition expenses. Because cultural practices across most of the nation‟s rural
areas prioritize education of men, rural women are the most unlikely to pursue higher education
unless specifically targeted for participation.
In the previous phase (Phase-I) MNBSP has awarded scholarships to 1,807 Pakistani students,
1,195 of whom have graduated to date. Surveys of 286 alumni and 338 current students asked
whether respondents would have been able to continue their studies without the MNBSP
scholarship. A large majority (73 percent) of the combined sample said that they would not have
been able to continue their education if they had not received the MNBSP scholarship. For these
students, the MNBSP increased access to higher education. Extrapolated to all scholarship
recipients, this result suggests that the MNBSP scholarship gave 1,179 students who would
otherwise not have been able to pursue a degree program access to a higher education.
Figure 3: Affordability assessment chart
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
All respondents
Men
Women
Could have continue education without scholarhip?
No
Yes
16
Phase-I of this program was initiated in 2004 with the focus towards providing opportunities for
access to education to under privileged candidates who despite possessing academic merit are
unable to overcome the obstacle of funding, which is not only restricted to tuition costs, but
extends to accommodation and living expenses. Total 1807 students are selected under phase-I.
As of March 2012, more than 1200 students had completed their education and currently
working and contributing toward their families. (referTable 1: MNBSP Phase-I outputs and
Phase-II targets on page 4)
A two-year program in Public Sector University costs the student over Rs. 450,000,. It has
become essential to further strengthen system whereby no deserving student should be refused
admission in any university, solely on financial grounds, even for the non-tuition costs of higher
education.
This phase (Phase-II) of MNBSP aims to continue with the objective of providing needy students
with financial assistance and strengthening of institutions. The scope of this phase has, however,
been amended in view of learning and evaluative research carried out in Phase-I.
6.3 Why “Need-Based”?
Need-based scholarships are particularly important for developing countries like Pakistan where
large segments of society cannot afford the full cost of higher education.
Among the major issues that Higher Education Sector is currently facing is Low enrollment in
the Higher Education and non-availability of enough Financial Aid Options, is one of the factors.
Although in the majority of public sector universities the tuition fee is subsidized but it is still
unaffordable for majority of the population since30-35 percent of Pakistani population is living
below the poverty line7. It is extremely impossible for this segment to even think for the Higher
Education.
The bulk of the population cannot afford to make an investment which has limited chances for
returns in the form of employment. This has undermined social equity, democracy and potential
for upward mobility of most of the Pakistanis, having a direct impact on the economic and social
fabric of the country.
It is generally accepted that the primary responsibility for making higher education accessible
present with the public sector, principally for equity considerations. However, a common myth
among educationists is that equity is assured by the low tuition fees offered by most public
institutions. Although this certainly helps in the case of students from an upper middle class
background, it is highly misleading and erroneous to believe that it serves as a means of
attracting low-income students.
The reason is that the bulk of the expenses of university education are not tuition fees. In fact,
living expenses are higher than the tuition fee for public universities. Most universities in
7 Economic Survey of Pakistan 2010-11,
17
Pakistan spend about Rs. 110,000 to 250,000 per student per year on salaries, infrastructure, and
ancillary costs.
Students admitted on merit pay less than one-fourth of this amount ranging between Rs. 1000 per
year to Rs. 10,000 per year. In addition, hostel students (which include most students from rural
areas) spend Rs. 59,500 to 64,500 per year on room, board, books, and general upkeep, foods
while day scholars spend between Rs. 15,000 to 45,000 per year on incidental.
This program will encourage students from all walks of life specially for the students from the
remote areas to apply for higher education and not restrict those who are discouraged by the
geographical location of the university. The concept of a need-based scholarship scheme will not
be limited to the coverage of tuition fees, but depending on need it will also encapsulate living
expenses, costs of transportation, books, and any other ancillary requirements of the student. The
inability to meet the cost of education creates fundamental barriers for academically qualified but
financially handicapped students.
Before this scholarships Program the universities of both private and public sector institutions
both were „aware‟ of the issue of need-based funding but were not actively involved in any such
program; Now seventy public and private sector institutions are successfully running the needs
based Scholarships. The participating universities has established the Financial Aid office for
disbursing funds, hence the Program execution will be enhanced
6.4 Gender Parity
At tertiary level of education, females have been particularly disadvantaged; Pakistan scored
.85 on the 2008 Gender Parity Index8 in tertiary enrollment, with a declining trend.
Figure 4: Gender Parity Index - Pakistan
Female participation was always an implicit objective for MNBSP. The previous phase of
MNSBP attempted to ensure that at least 25% of the awarded scholarships go to women,
especially those coming from remote and vulnerable areas of Pakistan, who are financially
needy, and meet admissions criteria of the selected partner universities.
8 Source: UNData (http://data.un.org)
0.81
0.82
0.83
0.84
0.85
0.86
Y 2005 Y 2006 Y 2007 Y 2008
Gender_Parity Index in Tertiary Enrolment in Pakistan
18
Although there is substantial variation from year to year in the percentage of scholarships
awarded to women, the general trend is increasing. Some of the participating universities
face challenges attracting female applicants.
Figure 5: female student participation in universities
It has been noticed duration evaluation of Phase-I that there is no evidence that universities
gave particular attention to increasing female participation in the program, or took any
special measures to attract female students. In previous phase, women student participation in
overall program was 22%. (referFigure 5: female student participation in universities)
Figure 6: Female student participation
This phase has set an ambitious target of 45 percent female participation, which requires
special efforts to publicize the program among prospective female students.
33%
28% 27%25% 24% 24%
22% 21%18% 18%
14%
22%
0%
5%
10%
15%
20%
25%
30%
35%
Female students as a percent of total program students
19
Technical Parameters
6.5 Implementation of Program:
6.5.1 Implementation level and processes
The need-based system will be implemented at two levels:
The Need Based Scholarships are being managed independently at institution level by each
participating university or institution. HEC while taking the role of the official governing body,
responsible for program execution, monitoring, controlling and evaluation.
MNBSP‟s Standard Operating Procedure is indicated in the following figure:
Figure 7: MNBSP high-level process / SOP
• at the national level Program to be implemented by the HEC.
National Level Implementation
• at the institutional level programe to be implemented by the participating institution
Institutional level Implementation
20
The process framework have been outlined in Appendix-3: The Procedure for Selection
under Merit and Needs based Scholarship Program, which include the following
processes:
A. Scholarship Award Eligibility
B. Scholarship Award Framework
C. Scholarship Transfer Framework
D. Process for Waiting-List Students
E. Scholarship Continuation and Payments
For processes refer 6.5.7Assessment Procedure
6.5.2 Principles for Fund Allocation
The Program has been designed around three core principles
6.5.3 Managing the Allocation of Funds:
• The process of allocating funds to students and universities must be transparent to all. The HEC has devised a uniform procedure for disbursing funds to all partner universities and the process will be further strength by implementing MIS system.
Transparency
• The purpose of demanding a predictable formula for allocation is to ensure that the discretionary power of individuals is minimized and that decisions are made, on objective institutional criteria and indicators. A dependence on the discretions of individuals is likely to create pathologies of error, therefore the systems has been developed by HEC with the consultation of participating universities. Detail is available at Appendix-5.
Fairness
• Fairness demands that those who are unable to afford higher education, and are disadvantaged due to their geographic location, are allowed to compete on merit and secure admission. Thus, fairness has to be seen both in terms of institutional fairness and with respect to fairness to students, who are the ultimate object of the higher education enterprise.
Predictability
21
Funds are disbursed to respective selected participating institutions. Institutions carry
out the next process as prescribed in Appendix-3: The Procedure for Selection under
Merit and Needs based Scholarship Program. Each participating institution furnishes
periodic statements of utilization against allocated funds.
6.5.4 Selection of Candidates in Consultation with the Universities
The method for selection of candidates has been developed by HEC with the
consultation of participating institutions / universities. For procedure of selection, refer
Appendix-3: The Procedure for Selection under Merit and Needs based Scholarship
Program.
6.5.5 Communication Strategy
The communication plan, through which students and parents would be informed of
the scholarships and financial assistance is essential part of the Program.These
scholarshipswill be advertised in media so that the various stakeholders are well
informed. The communication strategy will include the following but not limited to:
Communication Plan activities: For communication plan activities, events and break-
down on program timelines, refer items in table given in Annexture-7: Communication
& Outreach Cost.
Social Media: Social media (like Facebook, Twitter) is a widely used Social Media
tool which will be used in reaching out to potential students. Program pages will be
created and regular status updates will be posted and efforts will be placed in
increasing the number of likes of the pages.
Newsletters: Print Newsletters and E-Newsletter shall be issued by Communication &
Outreach team of the Program.
Involving Media: Media will also be invited in Program seminars, in order to receive
press and electronic coverage. Living within the budget amount Communication &
Outreach team of the Program will organize talk with local radio channels in order to
reach out a wider audience. The radio talk shows can be held frequently depending on
the cost.
Awareness Campaigns
Print media Electronic Media
Internet & website Outreach seminars Social Media
22
Design of Flyers: Flyers will be developed for promotion and awareness of the
Program.
6.5.6 Determining Students‟ Need
Need-based scholarships will be given to students who are determined to be in “need” of
financial aid based upon family income and assets. The list of data/variables used determines the
student need is attached as
23
Appendix-4: The list of variables considered while selection of students.
6.5.7 Assessment Procedure
Procedure has been indicated in the following diagrams:
Figure 8: Participating Institution processes
Figure 9: HEC processes
24
The procedure has been matured during Phase-I implementation and improvements.
Broad processes are indicate in Figure 10: Assessment Steps
Students applying for admission and financial
assistance will fill out both the application and submit
the form to the University Admissions Office/
Financial Aid Office. The students can also apply for
financial aid through online form available at HEC
website
The Admissions Office will select candidates that are
eligible for admission and out of the selected
candidates and list of the selected students will be
forwarded to Office of Financial Aid where the
processing of eligible students will be done.
The Office of Financial Aid will analyze the forms
and carry out an investigation into the validity of the
information provided in the forms. This would
involve carrying out random background checks and
contacting financial institutions to verify the validity
of the financial statements that the student has provided.
Based on its findings, and the information provided by the student, the Office of
Financial Aid will recommend the application to its Institutional Scholarship Award
Committee (ISAC) that will determine whether the student deserves for financial aid
or not. The constitution of ISAC is placed at Appendix-1.
The ISAC will then forward its decision to the HEC for final vetting where a national
management committee for award of scholarship will finalize a final list of awardees.
The constitution of Management Committee is placed at Appendix-2.
Students who are applying for admission will be required to furnish additional
documents, along with their application forms and financial aid application form,
provided with the application package. Students will also be required to attach
supportive documents, like financial statements from banks, to the financial aid
application form. These will show the income and resources available to the student. It
is quite likely that some students will misuse the system, by submitting fake financial
documents and providing false information in the financial aid form. The following
steps will be taken to ensure avoiding of misuse of the facility:
The selected students is required to furnish a surety bond that information
provided in the application form is correct
Application / request
Analysis & Secrutiny
Investigation & background check
Recommendation for selection
Submission of supporting documents
Approval
Figure 10: Assessment Steps
25
Students should know that providing false information and fake documents
could lead to their admission offer being repealed, or could result in expulsion
from the university, if they are currently enrolled.
Students should be made aware of the fact that falsification of documents could
result in the university imposing penalties and initiating criminal charges
against the student.
Random physical verification of the applicant
The university should check validity of the documents provided, by contacting
the various financial institutions and other related departments that furnish
relevant record for the student.
The Scholarship Award Committee at institution level will be responsible for
evaluating the applicant‟s request.
6.5.8 Role of the HEC ProgramOffice
The scholarship program will be executed by the Program Director who will be
assisted by a team of professional managers and office support staff at HEC
Islamabad.Once the students have been selected, the participating universities will
notify the particulars to HEC.
The Program Management unit called Scholar Management Unit (SMU) will be
responsible for the execution of the Program as well as for the establishment of
linkages with students and local universities, and the coordination of all operational
aspects of the Program. They will also provide full secretarial facilities, university
liaison activities and administration planning.
The oversight of this Program and the final selection of nominated candidates will be
carried out by a Steering Committee / Management Committee constituted by HEC.
6.5.9 Role of Steering Committee / Scholarship Management Committee (SMC)
Role of the Committee will be:
(i) to suggest and finalize selection criteria within the provisions and scope of the
PC-1;
(ii) to suggest / reject field of studies most appropriate to national needs in addition
to fields indicated in the Program. SMC will periodically revise the fields of
study in the light of national needs;
(iii) to decide about inclusion or exclusion of participating institution and
universities;
26
(iv) to approve scholars selected as per eligibility criteria of merit and need for
scholarship award, and any other issue on policy and administration of the
scheme;
(v) to change the proportion or number of allocation of seats to different fields of
study in view of sector needs;
(vi) to award more than planned number of scholarships according to the savings
under any head of the Program;
(vii) to re-appropriate within the approved budget of the Program;
(viii) to extend program beyond the planned period of six years, for any institution,
up to one year according to saving in any head of scheme;
(ix) to decide on any other matter for the smooth functioning of the Program;
(x) to appoint or coopt member / expert in helping specialized decision-making.
6.5.10 Monitoring &Evaluation System
Based on learning from the execution of Phase-1, it is proposed that an appropriate M&E
system shall be developed for the Program, in order to achieve intended outputs and
outcomes.
The following shall be part of Program M&E.
a. Monitoring & Performance Management Plan: Building upon the RBM matrix
(refer Table 9: RBM Framework - Matrix), a Performance Management Plan shall
be designed and implemented during the initial phase of Program execution.
b. Policy and Procedures: Program Team will develop Policy & Procedure for this
purpose expert input shall be taken through outsourcing provision of the Program.
Forms & templates and frequency and mode for regular periodic reporting by
institutions shall be
c. Internal Audit & Evaluation: HEC‟s regular processes shall be followed for
internal audit and evaluation of the Program.
d. External evaluation: At least one mid-term evaluation of the Program shall be
conducted to assess efficiency and effectiveness of the Program.
e. Regular reporting:M&E processes shall ensure Program delivery and periodic
reporting as defined the process framework, defined in Appendix-3: The Procedure
for Selection under Merit and Needs based Scholarship Program
6.6 Stakeholders
6.6.1 Participating institutions
MNSBP has selected universities participating universities or institutes, offering study
courses in selected fields (refer Priorities of participating Universities / Institutions and
Figure 2: Program Focus Areas), based on the criteria of “at least one university per
27
province, according to HEC ranking”. An indicative list of participating universities and
institutes has been given in Table 5: Participating Universities and Institutions. Women
universities and ICAP shall be included in the program. In order to give opportunity to
students in engineering and medical fields, some institutions will be selected for this
program on the similar criteria.
Table 5: Participating Universities and Institutions
University / Institute Status Subject
Agriculture University, Peshawar (AUP) Public Agriculture
Arid Agriculture University, Rawalpindi
(AAUR)
Public Agriculture
Balochistan University of Information
Technology, Engineering, and
Management Sciences (BUITEMS)
Public Business
Institute of Business Administration,
Karachi (IBA-K)
Public Business
Institute of Business Administration,
Karachi (IBA-S)
Public Business
Institute of Chartered Accountants of
Pakistan (ICAP)
Public Business
Institute of Management Sciences,
Peshawar (IMS)
Public Business
Lahore University of Management
Sciences (LUMS)
Private Business
Quaid-e-Azam University, Islamabad
(QAU)
Public Business
Shaheed Zulfiqar Ali Bhutto Institute of
Science and Technology (SZABIST)
Private Business
Sindh Agriculture University, Tandojam
(SAUT)
Public Agriculture
University of Agriculture, Faisalabad
(UAF)
Public Agriculture
Women Universities / Institutes Public Institutions‟
priority areas
Engineering & Technology universities /
institutes
Public Engg. & Tech.
Medical institutes / universities Public Medicine
Institute of Chartered Accountancy of
Pakistan (ICAP)
Public Finance &
Accounting
28
Institutions can be included or excluded, according to sector need and priorities by HEC, on
approval of SMC (refer 6.5.9Role of Steering Committee / Scholarship Management
Committee (SMC))
6.6.2 Other stakeholders
Stakeholder involved in the exercise would mainly be from following organizations
Figure 11: Program stakeholders
29
6.7 Program Phases and Broader Activity description
Refer RBM (paragraph 12 (b) for activities (inputs) to the Program
6.8 Assumptions and Constraints
The main assumption for this Program is support and cooperation from the relevant stakeholders
and political will of the Government.
6.9 Risks Involved
There are various risks that can impact the objective of the Program:
a. Lack of awareness about the Program among potential candidates
This risk is being mitigated through Communication Plan (refer
6.5.5Communication Strategy)
b. Payment is not timely
Monitoring gaps shall be filled through a robust monitoring plan (refer
6.5.10Monitoring &Evaluation System)
7. Capital cost estimates
Total Cost of the Program is as under, details attached as Annexes.
Approved
Cost in PKR9 PKR 810 Million
Cost in USD USD9 Million
USAID Pakistan have shown their willingness to initially sponsor USD 6 Million for the
proposed Program, which is likely to be escalated to USD 9 Million.
8. Annual operating and maintenance cost
after completion of the Program
Nil
9 Based on exchange rate 1 USD = 95 PKR
30
9. Demand and supply analysis
9.1 Demand
Higher education in business and agriculture is the key to national progress in today‟s
competitive and rapidly changing world. The quality of the education must be at the highest
international standard, if the nation is to keep pace with today‟s global market.
A national labor force of high quality and well educated men and women is essential to
provide the human capital needed for product development and operation of complex system
and professional management. A permanent knowledge based environment is needed in the
nation to achieve sustainable growth and to provide basic medical facilities to people.
Pakistan‟s 2009 Education Policy emphasizes increasing access to higher education from 7.8
to 10.0 percent by 2015.10
Achieving this goal in the context of a rapidly shifting
demography will be particularly challenging. Over 35 percent of Pakistan‟s population is
currently under the age of 15 and the percentage of the population eligible for higher
education is growing every year. In light of these demographics, achieving its objective will
require Pakistan to double higher education enrollments in the next five years, a significant
acceleration of the current higher education enrollment trend. , only 7.8 percent of the
eligible population has access to higher education. This is significantly lower than most
South Asian countries and places Pakistan into the peer group of sub-Saharan Africa. A key
objective outlined in Pakistan‟s 2009 Education Policy is increasing the nation‟s access to
higher education from 7.8 to 10.0 percent by 2015.
10National Education Policy, 2009. Ministry of Education, Government of Pakistan. Page 58. [http://www. infopak.gov.pk/National_Education_Policy_2009.pdf]
31
The most challenging issue is meeting the sector objective and demand is affordability. Estimates
place the total costs of pursuing a bachelor or master degree at between Pakistani Rupees (PKR)
13,000 and PKR 54,000 per month depending on the university and type of degree.
Table 6: Average Monthly Cost of Higher Education
Cost is only one part of the affordability equation with income being the other part. The
2010/2011 HIES reports average monthly income by quintile. Based on these data, only the 20
percent of households in the fifth quintile have average monthly incomes of more than PKR
35,000, the income level at which higher education may be affordable. The problem is even more
acute in rural areas where none of the quintiles have average incomes above this threshold.
An assessment of affordability among beneficiary students of previous phase of the program
indicated that 73 percent of the combined sample said that they would not have been able to
continue their education if they had not received the MNBSP scholarship (refer Table 7:
[Demand] Access to Education & Scholarship). Students who said they could have continued
their education without the MNBSP scholarship, only 15% said they would have financed their
education with a different scholarship.There was no significant difference between male and
female respondents in either access to education or access to scholarships.
Table 7: [Demand] Access to Education & Scholarship
Could have continued
education without
scholarship
Could have obtained another scholarship to pursue
education
Yes No Total
Men
32
Yes 19 109 128
No 0 329 329
Women
Yes 6 27 33
No 0 111 111
All respondents
Yes 25 136 161
No 0 440 440
Demand of scholarship is continuously increasing. There is a substantial gap between requests
for scholarship i.e. applications and scholarship granted.
Batch Total No of
Applicants
No of Scholars
Provisionally
awarded
No of Scholars
Availing
2003-04 22,000 1,297 601
2004-05 16,000 1,621 768
2006-07 9,321 2,231 769
2007-08 5200 3,572 1370
2008-09 5,500 1593 495
2010-11 1,800 761 350
2011-12 12,890 In process In process 647
Total 72, 711 11,075 5000
It is also pertinent to note that there is increasing demand of faculty in the universities, both in
public and private sector.
Table 8: Faculty demand - trend
SN Description FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
1 Public University 385,000 423,500 465,850 512,435 563,679 620,046 682,051 750,256 825,281
Growth Rate 1.1 1.1 1.1 1.1 1.1 1.1 1.1 1.1 1.1
2 Private
University 144,719 162,085 181,535 203,320 227,718 255,044 285,649 319,927 358,318
Growth Rate 1.12 1.12 1.12 1.12 1.12 1.12 1.12 1.12 1.12
3 Total Students 529,719 585,585 647,385 715,755 635,387 705,280 967,700 1,070,183 1,183,600
25:1 Additional
Faculty 2,235 2,472 2,735 3026 3348 3704 4098 4534
9.2 Supply
Ongoing financial assistance scheme through scholarship awards for higher education are not
adequate to meet the increasing demand. A brief description of ongoing schemes in HEC is
33
given in section 5.3.4Existing Facilities-Needs based Scholarships on page 9. None of these
schemes is now available for new candidates.
10. Financial Plan and mode of financing
USAID has shown their commitment to provide financial support for this program to the tune
of USD 9 Million, providing initially a financial support of USD 6 Million, which is likely to
be escalated to USD 9 Million.
Government Pakistan shall give in-kind contribution. The details of in-kind contribution are
attached in Annex (refer
11. Program benefits and analysis
The Program will be effective in poverty alleviation through producing quality agricultural
specialists and business administrators.
i. Financial
Program is most likely to yield return on investment better or at least equal to
previous phase, since communication and monitoring gaps observed during
evaluation of that phase are now planned to be adequately filled.
The evaluation of Phase-I concludes that investments in higher education through
the MNBSP program have generated private economic returns to scholarship
recipients well in excess of public investments in scholarships. Due to higher
post-degree incomes, returns to master degrees and degrees in business
administration generate greater returns than bachelor degrees or degrees in
agriculture, respectively. Overall program resulted in 198% ROI (Male 182% and
Female 256%), varying in field of study and level of education. 11
ii. Social benefits with indicators
The poverty alleviation is one of the priority areas of the Government and higher
education is recognized as a significant contributing factor towards economic
growth and human development in a country. HEC is instrumental in achieving
this goal to provide quality education accessible to those talented students who
cannot afford the cost of higher studies in Pakistan. The program aims to assist
11
MSI survey of MNBSP alumni (Phase-I)
34
candidates in improving their economic condition on a microeconomic level,
resulting in positive effects on macroeconomic development.
iii. Employment generation (direct and indirect)
These programs are helping in employment generation for 800 students by
providing grooming and learning opportunities for middle and lower middle class
people who will have better job and business opportunities after completing their
education. Following
iv. Environmental impact
N/A
v. Impact of delays on Program cost and viability
Program likely to complete in time. However, in case of any escalation of cost the
additional amount required, may be adjusted from the saving(if any) of the
Program..
12. Program Schedule and RBM Indicators
a) Implementation schedule
Program Start and Finish dates
Tentative Start Date 01-Jul-2013
Tentative Completion Date 31-Mar-2019
35
b) Result Based Monitoring (RBM) Indicators
Investment in tertiary education in linked to poverty alleviation. The MNBSP development
hypothesis has been indicated in Figure 12: MNBSP development hypothesis.
College or University degrees prepare students for more productive careers. By providing
scholarships to students who would not otherwise have been able to afford a higher education,
the program aims to increase household income levels and contribute to poverty alleviation.
Figure 4 illustrates the MNBSP development hypothesis.
Figure 12: MNBSP development hypothesis
EFFECT
Household Input increases
CAUSE
Graduates are prepared for better job and business
opportunities
EFFECT
CAUSE
Students who would not otherwise have done so obtain a degree
EFFECT
CAUSE
Scholarships provided to needy students
EFFECT
36
Table 9: RBM Framework - Matrix
Goal:
Increased access of needy students to higher education through provision of merit scholarships
Outcomes Outputs Inputs Baseline Indicator Target Indicator12
Deserving students
receiving scholarships
successfully completing
professional degrees.
Percent of selected
students who would not
have continued their
education without
MNBSP support.
Number of selected
students graduated (by
gender, by education
level).600
Percentage of students
completing degree
with 80% marks
Scholarship Awareness
Campaign completed in
targeted areas
Awareness about
program through print,
electronic & social
media
Conduct Seminars
Dissemination of
information material
(brochures, banners,
information, booklets
etc)
Information
dissemination through
Partner Universities‟
No. of advertisement
supplement published
in newspapers each
year.10
No. of seminars
conducted each year in
each participating
institute 2
No. of participants in
the seminar6000
No. of brochures
distributed50000
No. of information
12
Targets mentioned in this table for the entire Program (USD 9 Million), and shall be proportionately revised for initial commitment of USD 6 Million (refer Annexure - 1: Cost Summary
37
Goal:
websites and
Admission Material
booklets
distributed.1000
Other media (social
networks) used for
program promotion.At
least one dedicated
page on Facebook
Scholarships awarded to
deserving students
Receipt and scrutiny
of application
Interview of
candidates
Random physical
verification of
candidates
Selection of students
on „merit‟ and „need‟
criteria
No resources available to
target segment of students
No. of applications
received assistance
6000
No. of students
Selected for
scholarship award 600
No. (percentage) of
male students selected
for scholarship330
(55%)
No. (percentage) of
women students
selected for
scholarship270 (45%)
% change in in drop
outs rate of selected
students (<10%)
New Universities and
fields of studies are
included
Scale out to engineering,
S&T and medical areas of
study – select institutes
Limited options available
in ICAP, technology and
medicines related fields
No. of new partner
institutes selected9
38
Goal:
% change in number
new partner
institutes+150%
No. of women
universities selected4
No. (Percentage) of
scholarship provided
to ICAP, technology
and medicine.150
(25%)
Institutional Capacity of
HEC and
PartnerUniversities
enhanced in implementing
need and merit based
scholarship Programs
45% of students were
satisfied with payment
process13
% change in
satisfaction level of
beneficiaries
individuals with
payment process+50%
Financial Aid and
Disbursement Mechanism
of HEC & Partner
Universities Improved
Capacity Building of
partner institutes /
universities in
designing and
implementing merit
and need based
scholarships
Capacity Building of
partner institutes /
No specifically designed
training streams for
capacity building in this
area of managing merit
and need based
scholarships
Number of trainings
sessions conducted 6
on each area per
annum14
Number of participants
trained (Men /
Women) – at least 3
from each
participating institute
13
MNSBP Phase-I Evaluation Report by MSI (page 49) 14
Training Areas: Scholarship Advancement process | Project Management | Operations Management / Service Support & Delivery | Monitoring & Evaluation | Financial Management
39
Goal:
universities in
designing and
implementing merit
and need based
scholarships
(2 male / 1 female)
Number of disciplines
(training areas) in
which participants
were imparted
training5
Awareness about
program through print
media
Conduct Seminar
Dissemination of
information material
(brochure, information
booklets etc.)
Awareness about
program through print
media
Conduct Seminar
Dissemination of
information material
(brochure, information
booklets etc.)
Not enough
communication effort.
No. of advertisement
supplement published
in newspapers each
year.10
No. of seminars
conducted each year in
each participating
institute 2
No. of universities
representatives
attended seminars500
No. of participants in
the seminar6000
No. of brochures
distributed50000
No. of information
booklets
distributed.1000
Other media (social
networks) used for
program promotion.At
least one dedicated
40
Goal:
page on Facebook
Donor Coordination
Mechanism Supported
Finalize partners
institutes and establish
points of contact
Meetings with selected
partners institutions
Periodic reporting
among HEC, partner
universities and donor
Points of contact in
universities partnered in
Phase-I exist.
Points of contact in new
institutions (newly
included in this Phase) do
not exist.
Team and Focal
person in each
partnering university is
designated /
assigned.(specific
instructions notified by
each participating
institute)
Number of potential
donor agencies
approached. At least 2
41
13. Management structure and manpower requirements
including Specialized skills during execution and operational phases
a) Administrative arrangement for implementation of the Program.
The Program will be implemented by Higher Education Commission.
b) Manpower requirements during execution and operation of the Program be provided by
skills/profession.
Table 10: HR Requirement
Sr HR Detail BPS Equivalent No.
1 Program Director 19 1
2 Director, Communication &
Outreach 19 1
3 Training Specialist 19 1
4 Program Coordinator –
Scholarships 18 1
5 Program Coordinator -
Communication & Outreach 18 1
6 Program Coordinator - Monitoring 18 1
7 Accounts Manager 17 1
8 Project Managers 17 4
9 Assistant Project Manager 16 8
10 Assistant Project Manager IT 16 1
11 Peon 4 4
TOTAL
24
c) Job description, qualification, experience, age of each job
Job description for HR required for this program (refer Table 10: HR Requirement) will
be defined by the competent authority in HEC, in accordance with roles defined internally for
such position, as reflected in the following table:
Detail Eligibility Requirements
42
Detail Eligibility Requirements
Program
Director(BPS
Equivalent -19)
Master Degree or equivalent preferably in Business, Marketing,
Communications(at least 2nd Division) from HEC recognized
Universities, with 07 years progressive relevant experience in
Public/Private sector organization of good repute preferably in some
aspect of university development or non-profit organization including
05 year managerial experience after final degree.
• Prefer specialized training in university development and
advancement and/or marketing and outreach.
Training Specialist
(BPS Equivalent -
18)
Master Degree or equivalent preferably in Business, Marketing,
Communications(at least 2nd Division) from HEC recognized
Universities, with 07 years progressive relevant progressively
responsible experience, preferably in some aspect of university
development or non-profit organization including 05 year managerial
experience after final degree.
• Prefer specialized training in university development and
advancement and/or marketing and outreach.
Program
Coordinator-
Scholarships
(BPS Equivalent -
18)
Master Degree or equivalent at least 2nd Division from HEC
recognized Universities, with 07 years‟ experience in Public/Private
sector organization of good repute including 05 year managerial
experience after final degree.
Program
Coordinator-
University
Advancement
(BPS Equivalent -
18)
Master Degree or equivalent preferably in Business, Marketing,
Communications(at least 2nd Division) from HEC recognized
Universities, with 05 years progressive relevant progressively
responsible experience, preferably in preferably in Marketing,
Communications, University Advancement or related field after final
degree.
• Prefer specialized training in strategic communications, fund raising
and program development for university development and
advancement.
43
Detail Eligibility Requirements
Program
Coordinator-
Communication &
Outreach (BPS
Equivalent -18)
Master Degree or equivalent preferably in Business, Marketing,
Communications(at least 2nd Division) from HEC recognized
Universities, with 05 years progressive relevant progressively
responsible experience, preferably in preferably in Marketing,
Communications, or related field after final degree.
• Prefer specialized training in strategic communications, fund raising
and program development for university development and advancement
Program
Coordinator-
Communication &
Outreach (BPS
Equivalent -18)
Master Degree or equivalent preferably in Marketing/Communications
with minor in IT (at least 2nd Division) from HEC recognized
Universities, with 05 years progressive relevant progressively
responsible experience, preferably in preferably in Marketing,
Communications, or related field after final degree.
• Special training in the use of design software needed for developing
webpages, e-newsletters, etc.
Program
Coordinator-
Monitoring
(BPS Equivalent -
18)
Master Degree or equivalent preferably in management, economics or
relevant field (at least 2nd Division) from HEC recognized
Universities, with 05 years progressive relevant progressively
responsible experience, preferably in preferably in Marketing,
Communications, or related field after final degree.
• Special training in the use of design software needed for developing
webpages, e-newsletters, etc.
Accounts Manager
(BPS Equivalent -
17)
MBA(Finance)/M.Com/CMA (16 year education) at least 2nd Division
from HEC recognized University/Institution with 03 years‟ experience
in private/public organization including 01 year mid-level management
experience, after final degree
Project
Managers(BPS
Equivalent -17)
Experience: Masters Degree(16 year education) at least 2nd Division
from HEC recognized University/Institution with 03 years‟ experience
in private/public organization including 01 year mid-level management
experience, after final degree.
Specific Requirement.
Project Manager Responsibility: Scholarship Management
Education: Masters Degree(16 year education) at least 2nd Division
from HEC recognized University/Institution
44
Detail Eligibility Requirements
Assistant Project
Managers (BPS
Equivalent -16)
Masters Degree(16 year education) at least 2nd Division from HEC
recognized University/Institution with 02 years relevant experience in
private/public organization. The proficiency in MS- Office and MS
Project is must
Assistant Project
Manager IT
(BPS Equivalent -
16)
BCS/BE (Computers) ( at least 2nd Division) from HEC recognized
university/Institute with minimum one (01) year experience in similar
position or B.Com /B. Sc./BA (at least 2nd Division) with 01 year
certificate course in IT and there relevant experience with public
/private sector organizations of good repute.
14. Additional Programs/decisions required
to maximize socio-economic benefits from the proposed Program
Being the Principal accounting officer, the Executive Director HEC, with the help of Program
Implementation Staff will take such decision, as are required for enhancing the socio-
economic benefits of this Program.
15. Certification
It is Certified that the Program proposal has been prepared on the basis of instructions
provided by the Planning Commission for the preparation of PC-I for Social Sector Programs.
Prepared by _________________________
Fauad Haider,
Program Coordinator, HEC
Ph: 051-90402515
45
Checked by ________________________
Prof Dr. Riaz Hussain Qureshi
Advisor (HRD), HEC
Ph: 051-90400400
Approved by _________________________
Prof. Dr. Sohail H Naqvi
Executive Director, HEC
Ph: 051-90400155
46
Annexes
47
Annexure - 1: Cost Summary
For USD 9 Million – entire Program
No of Scholarships 630
No of Participating Institutions 20
(Million)
Sr Description PKR USD %age of
Total Details
1 Scholarship fund 566.95 6.30 70.0
2 Participating Institutes Capacity Building / Trainings
36.59 0.41 4.5
3 Equipment / commodities 3.85 0.04 0.5
4 HR Cost 65.24 1.64 18.2
5 Travelling Cost 13.18 0.15 1.6
6 Communication & Outreach 30.20 0.34 3.7
7 Outsourced works 3.50 0.04 0.4
external audit, expert inputs/consultancy in performance management, evaluative research studies etc.
8 Other Operating Cost 10.06 0.11 1.2
Program TOTAL 727.53 9.02
Exchange Rate applied USD 1= PKR 90.00
48
For USD 6 Million
No of Scholarships 440
No of Participating Institutions 16
(Million)
Sr Description PKR USD Details
1 Scholarship fund 395.96 4.40 proportionate to number of scholarships
2 Participating Institutes Capacity Building / Trainings
29.28 0.33 Proportionate to participating institutions
3 Equipment / commodities 3.85 0.04 Remains same, depends upon HR requirements
4 HR Cost 65.24 0.72 Remains same, depends upon HR requirements
5 Travelling Cost 10.55 0.12 Proportionate to participating institutions
6 Communication & Outreach 24.16 0.27 Proportionate to participating institutions
7 Outsourced works 3.50 0.04
8 Other Operating Cost 10.06 0.11
Program TOTAL 540.55 6.01
49
Annexure-2: Scholarships and Funds
Annual Cost Total in Million
Sr
Institution
Status Subject Prog.
Program
Duration
Allocation
Tution Fee Rate
Lodging Rate
Transportation Rate
Books Rate
Incidental
Prog. Unit Cost
Yr-1 Yr-2 Yr-3 Yr-4 Total PKR
Total
USD
1 UAF Public Agri& Others
Bachelor
4 25 71,670 50,000 15,000 10,000 15,000 148,016 3.700 4.070 4.070 4.070
15.912 0.17
7
Public
Agri& Others
Master 2 15 85,324 55,000 15,000 15,000 20,000 183,670 2.755 3.031 3.031 3.031
11.847 0.13
2
2 AUP Public Agri& Others
Bachelor
4 25 85,324 60,000 12,000 15,000 15,000 117,355 2.934 3.227 3.227 3.227
12.616 0.14
0
Public
Agri& Others
Master 2 15 85,324 60,000 12,000 15,000 15,000 117,400 1.761 1.937 1.937 1.937
7.572 0.08
4
3 SUAT Public Agri& Others
Bachelor
4 25 85,324 40,000 9,500 10,000 15,000 89,900 2.248 2.472 2.472 2.472
9.664 0.10
7
Public
Agri& Others
Master 2 15 85,324 45,000 9,500 10,000 15,000 94,900 1.424 1.566 1.566 1.566
6.121 0.06
8
4 PMAS-Arid RWP
Public Agri& Others
Bachelor
4 25 85,324 108,000 12,000 20,000 23,700 167,500 4.188 4.606 4.606 4.606
18.006 0.20
0
Public
Agri& Others
Master 2 15 85,324 108,000 12,000 25,000 30,000 195,800 2.937 3.231 3.231 3.231
12.629 0.14
0
5 QAU Public Business and Others
Bachelor
4 15 100,000 45,000 10,000 10,000 20,000 185,000 2.775 3.053 3.053 3.053
11.933 0.13
3
Public
Business and Others
Master 3.5 15 100,000 45,000 10,000 10,000 20,000 93,800 1.407 1.548 1.702 0.936
5.594 0.06
2
6 IBA Sukkur Public Business and Others
Bachelor
4 25 110,600 45,000 0 20,000 20,000 195,600 4.890 5.379 5.917 6.509
22.694 0.25
2
Public
Business and Others
Master 3.5 15 124,000 40,000 0 20,000 20,000 204,000 3.060 3.366 3.703 2.036
12.165 0.13
5
7 IBA Karachi Public Business and Others
Bachelor
4 25 194,000 45,000 9,500 10,000 45,000 303,500 7.588 8.346 9.181
10.099
35.214 0.39
1
Public
Business and Others
Master 2 15 194,000 45,000 9,500 10,000 45,000 303,500 4.553 5.008 5.509 6.059
21.128 0.23
5
8 IMS Peshawar
Public Business and Others
Bachelor
4 25 79,700 45,000 9,500 10,000 15,000 159,200 3.980 4.378 4.816 5.297
18.471 0.20
5
Public
Business and Others
Master 3.5 15 87,300 45,000 9,500 10,000 15,000 166,800 2.502 2.752 3.027 1.665
9.947 0.11
1
50
Sr
Institution
Status Subject Prog.
Program
Duration
Allocation
Tution Fee Rate
Lodging Rate
Transportation Rate
Books Rate
Incidental
Prog. Unit Cost
Yr-1 Yr-2 Yr-3 Yr-4 Total PKR
Total
USD
9 BUIT Quetta
Public Business and Others
Bachelor
4 25 70,000 50,000 10,000 15,000 15,000 160,000 4.000 4.400 4.840 5.324
18.564 0.20
6
Public
Business and Others
Master 3.5 15 100,000 50,000 10,000 15,000 15,000 190,000 2.850 3.135 3.449 3.793
13.227 0.14
7
10
LUMS Private
Business and Others
Bachelor
4 25 438,000 49,000 10,640 22,400 69,440 589,480 14.737
16.211
17.832
19.615
68.394 0.76
0
Private
Business and Others
Master 2 15 600,000 49,000 10,640 27,500 90,720 777,860 11.668
12.835
14.118 7.765
46.386 0.51
5
11
SZABIST Karachi
Private
Business and Others
Bachelor
4 15 154,800 72,000 30,000 15,000 33,000 304,800 4.572 5.029 5.532 3.043
18.176 0.20
2
Private
Business and Others
Master 3 15 172,500 72,000 30,000 15,000 33,000 322,500 4.838 5.321 5.853 3.219
19.231 0.21
4
12
Engg & Tech. Univ. / Institutes
Public Engg. & Tech.
Bachelor
4 40 90,000 48,000 9,500 11,000 24,250 182,750
7.310 8.041 8.845 9.730
33.926 0.37
7
Public
Engg. & Tech.
Master
100,000 48,000 9,500 11,000 24,250 192,750 0.000 0.000 0.000 0.000
0.000 0.00
0
13
Medical Universities / Institutes
Public Medical Bachelor
4 40 90,000 48,000 9,500 11,000 24,250 182,750
7.310 8.041 8.845 9.730
33.926 0.37
7
Public Medical Master
100,000 48,000 9,500 11,000 24,250 192,750
0.000 0.000 0.000 0.000 0.000
0.000
14
Women Universities
Public Institute's priority area
Bachelor
4 60 83,000 65,000 12,000 15,000 18,000 138,000
8.280 8.280 8.280 8.280
33.120 0.36
8
Institute's priority area
Master 2 30 83,000 65,000 12,000 15,000 18,000 138,000 4.140 4.140 4.140 4.140
16.560 0.18
4
15
ICAP Public
Finance & Accounting
Bachelor
2 40 90,000 48,000 9,500 11,000 24,250 182,750
7.310 8.041 8.845 9.730
33.926 0.37
7
Public
Finance & Accounting
Master 2
100,000 48,000 9,500 11,000 24,250 192,750
0.000 0.000 0.000 0.000
0.000 0.00
0
51
Sr
Institution
Status Subject Prog.
Program
Duration
Allocation
Tution Fee Rate
Lodging Rate
Transportation Rate
Books Rate
Incidental
Prog. Unit Cost
Yr-1 Yr-2 Yr-3 Yr-4 Total PKR
Total
USD
630
130 141 152 144
566.948
6.299
NOTES:
Yearly increase, for inflation = 10% (based on averages increase in tuition fee of participating institutions
Unit-Cost for above new institution (Engg. & Tech., medical and ICAP) is taken on average of other institution (already identified)
52
Annexure-3: Capital Cost Estimate
Equipment / Commodities15
Total in Million
Sr Item Qty Unit Cost Total Cost
PKR
Total Cost
USD Justification / Remarks
1 Computer - 50,000 0.000 0.000 Not required.
2 Laptop 20 140,000 2.800 0.031 Required for offices/admin work, reports
and communication
3 Printer 6 21,000 0.126 0.001 -ditto-
4 Scanner 2 28,500 0.057 0.001 -ditto-
5 CD Writer (external) - 29,000 0.000 0.000 -ditto-
6 CD Burner - 100,000 0.000 0.000 -ditto-
7 Fax machine 1 28,000 0.028 0.000 -ditto-
8 Photocopier 1 350,000 0.350 0.004 -ditto-
9 Application Software (MS Office, Project &
Visio suite) 1 200,000 0.200 0.002 -ditto-
10
MIS for Financial AID and Monitoring &
Evaluation
(to be implemented at HEC and at all
participating institutions)
- 1,000,000 0.000 0.000 Not required. Application procured &
configured in Phase-I shall be utilized
11 Digital camera / Video Camera 3 35,000 0.105 0.001 Not required. Item procured in Phase-I
shall be utilized
12 Other costs, including maintenance costs
(5% of above) 99,075 0.183 0.002
Not required. Item procured in Phase-I
shall be utilized
TOTAL
3.849 0.043
15
NOTE: Equipment / Items procured in MNBSP Phase-I, in usable condition, shall be utilized in this Phase.
53
Annexure-4: HR Cost Estimates
4(a) - Program Staff Cost Summary
Sr HR Detail BPS Equivalent No. Monthly
Salary Honorarium (per annum)
Annual Salary Cost PKR
Total PKR
Total USD
1 Program Director 19 1 86,250 60,000 1,035,000 6.380 0.071
2 Program Coordinator (Communication & Outreach)
18 1 57,500 60,000 690,000 4.253 0.047
3 Training Specialist 18 1 57,500 60,000 690,000 4.253 0.047
4 Program Coordinator - Scholarships 18 1 57,500 60,000 690,000 4.253 0.047
5 Program Coordinator - Monitoring 18 1 57,500 60,000 690,000 4.253 0.047
6 Accounts Manager 17 1 51,750 60,000 621,000 3.828 0.043
7 Project Managers 17 4 51,750 60,000 2,484,000 15.311 0.170
8 Manager (Administration) 17 1 51,750 60,000 621,000 3.828
9 Assistant Project Manager 16 4 34,500 60,000 1,656,000 10.207 0.113
10 Assistant Project Manager IT 16 1 34,500 60,000 414,000 2.552 0.028
11 Peon 4 4 8,050 24,150 386,400 2.382 0.026
TOTAL
20
9,977,400 61.498 0.641
Honorarium 3.745 1.000
TOTAL HR Cost 65.243 1.641
NOTES:
Annual increment in estimates 5% (for inflation)
Honorarium is equal to three salaries, max. limit R. 60,000, Minimum amount R. 15,000)
54
4(b) - Program Staff Cost –Yearly Breakup
Yr-1 Yr-2 Yr-3 Yr-4 Yr-5 Yr-6 Total PKR Million
Total USD Million
Salary 9,977,400 10,476,270 11,000,084 11,550,088 12,127,592 6,366,986 61.498 0.641
Honorarium 624,150 624,150 624,150 624,150 624,150 624,150 3.745 1.000
TOTAL HR Cost 10,601,550 11,100,420 11,624,234 12,174,238 12,751,742 6,991,136 65.243 1.641
55
4(c) - Program Staff Cost –Details
Total in Million
Sr HR Detail BPS
Equivalent No.
Monthly Salary
Honorarium (per
annum)
Annual Salary Cost
PKR Yr-1 Yr-2 Yr-3 Yr-4 Yr-5 Yr-6
Total PKR
Total USD
1 Program Director 19 1 86,250 60,000 1,035,000 1,035,000 1,086,750 1,141,088 1,198,142 1,258,049 660,476 6.380 0.071
2 Program Coordinator (Communication & Outreach)
18 1 57,500 60,000 690,000 690,000 724,500 760,725 798,761 838,699
440,317
4.253 0.047
3 Training Specialist 18 1 57,500 60,000 690,000 690,000 724,500 760,725 798,761 838,699 440,317 4.253 0.047
4 Program Coordinator - Scholarships
18 1 57,500 60,000 690,000 690,000 724,500 760,725 798,761 838,699 440,317
4.253 0.047
5 Program Coordinator - Monitoring
18 1 57,500 60,000 690,000 690,000 724,500 760,725 798,761 838,699 440,317
4.253 0.047
6 Accounts Manager 17 1 51,750 60,000 621,000 621,000 652,050 684,653 718,885 754,829 396,285 3.828 0.043
7 Project Managers 17 4 51,750 60,000 2,484,000 2,484,000 2,608,200 2,738,610 2,875,541 3,019,318 1,585,142 15.311 0.170
8 Manager (Administration)
17 1 51,750 60,000 621,000 621,000 652,050 684,653 718,885 754,829 396,285
3.828
9 Assistant Project Manager
16 4 34,500 60,000 1,656,000 1,656,000 1,738,800 1,825,740 1,917,027 2,012,878 1,056,761
10.207 0.113
10 Assistant Project Manager IT
16 1 34,500 60,000 414,000 414,000 434,700 456,435 479,257 503,220 264,190
2.552 0.028
11 Peon 4 4 8,050 24,150 386,400 386,400 405,720 426,006 447,306 469,672 246,578 2.382 0.026
TOTAL
20
9,977,400 9,977,400 10,476,270 11,000,084 11,550,088 12,127,592 6,366,986 61.498 0.641
Honorarium 624,150 624,150 624,150 624,150 624,150 624,150 3.745 1.000
TOTAL HR Cost 10,601,550 11,100,420 11,624,234 12,174,238 12,751,742 6,991,136 65.243 1.641
56
4(d) - Organogram
NOTE: Program execution work shall be distributed among Project Mangers, according to regions and participating universities /
institutions therein
Program Director
Program Coordinator
(Comm. & Outreach)
Peon
Training Specialist
Program Coordinator Scholarships
Peon
Program Coordinator (Monitoring)
Assistant Project
Manager (IT)
Accounts Manager
Peon
Manager Administration
Peon
Project Manager-I
Assistant Project Manager
Project Manager-II
Assistant Project Manager
Project Manger-III
Assistant Project Manager
Project Manager-IV
Assistant Project
57
Annexture-5: Logistics and Operational Cost Estimate
5(a) - Detail of Travelling Cost
Trips in a year
Total in Million
Sr Description
Inter-
district
trips
by air
Inter-
district
trips
by road
Intra-city
trips
by road
Traveling
Cost
TOTAL
Lodging
Cost
TOTAL
Annual
Cost
PKR
Total
PKR
Total
USD
1 PROJECT TEAM
1.1 Field Visits & Official Travelling 12 12 12 420,000 480,000 900,000 6.122 0.068
1.2 Vehicle Rental 12 12 12 108,000 108,000 0.735 0.008
2 PARTICIPATING INSTITUTIONS
2.1 Field visits for physical verifications 10 10 40 350,000 400,000 750,000 5.101 0.057
2.2 Vehicle Rental 10 10 40 180,000 180,000 1.224 0.014
TOTAL 1,938,000 13.182 0.146
UNIT COST ___________ .
Lodging cost per day PKR 10,000
Vehicle Rental per day PKR 3,000
Air-Ticket (2-way) cost per trip PKR 30,000
By road trip (2-way) cost per trip PKR 5,000
58
5(b) - Detail of Other Operating Cost
Total in Million
Sr Description Monthly
cost PKR
Annual Cost PKR
Yr-1 Yr-2 Yr-3 Yr-4 Yr-5 Yr-6 Total PKR
Total USD
1
Computer Accessories & Supplies (stationary, CDs, Memory Sticks, Toner, Internet-USD, Mobile Card etc.)
20,000
240,000
240,000
252,000
264,600
277,830
291,722
306,308
1.632
0.018
2
SMU Office setup & maintenance cost (furniture, partitioning, electrical layouts, air-conditioning, renovation, office rent etc.)
75,775
909,300
909,300
513,765
539,453
566,426
594,747
624,485
3.748
0.042
3 Utility Charges (electricity, gas etc.)
50,000
600,000
600,000
630,000
661,500
694,575
729,304
765,769
4.081
0.045
4 Health Insurance (6% of salary)
49,887
598,644
598,644
628,576
660,005
693,005
727,656
382,019
5 Other Costs (5% of above)
7,289
87,465
87,465
91,838
96,430
101,252
106,314
111,630
0.595
0.007
TOTAL 202,951
2,435,409
2,435,409
2,116,179
2,221,988
2,333,088
2,449,742
2,190,210
10.057
0.112
59
Scholarship Management Unit - Cost
Total in Million
Sr Description Qty Unit Cost
Annual Cost PKR Yr-1 Yr-2 Yr-3 Yr-4 Yr-5 Yr-6
Total PKR
Total USD
1 Office rent 1 30,000 360,000 360,000 378,000 396,900 416,745 437,582 459,461 2.449 0.027
2 Furniture 1 200,000 200,000 200,000
0.200 0.002
3 Renovation 1 100,000 100,000 100,000 105,000 110,250 115,763 121,551 127,628 0.680 0.008
4 Air conditioning 4 50,000 200,000 200,000
0.200 0.002
5 Internet / connectivity 2 3,000 6,000 6,000 6,300 6,615 6,946 7,293 7,658 0.041 0.000
6 Other Costs (5% of above)
19,150 43,300 43,300 24,465 25,688 26,973 28,321 29,737 0.178 0.002
TOTAL
402,150 909,300 909,300 513,765 539,453 566,426 594,747 624,485 3.748 0.042
60
Annexture-7: Communication & Outreach Cost
Sr Description Year-1 Year-2 Year-3 Year-4 Year-5 Year-6
Total
Cost
PKR
Total
Cost
USD
1 Print Media
1.1 Launch supplement 400,000 400,000 0 0 0 0 0.800 0.009
1.2 Half Page Ads 400,000 400,000 100,000 100,000 100,000 100,000 1.200 0.013
1.3 Quarter Page Ads 200,000 200,000 100,000 100,000 100,000 100,000 0.800 0.009
1.4 18 X 3 Ads 0 0 0 0 0 0 0.000 0.000
Sub-Total 1,000,000 1,000,000 200,000 200,000 200,000 200,000 2.800 0.031
2 Seminars
2.1 Awareness Seminars 600,000 600,000 0 0 0 0 1.200 0.013
2.2 Alumni Reunion, Graduation 0 0 5,000,000 5,000,000 5,000,000 5,000,000 20.000 0.222
Sub-Total 600,000 600,000 5,000,000 5,000,000 5,000,000 5,000,000 21.200 0.236
3 Promotional Material
3.1 Pamphlets, handouts 500/Univ 500,000 500,000 200,000 0 0 0 1.200 0.013
3.2 Posters 50/Univ. 100,000 100,000 100,000 0 0 0 0.300 0.003
3.3 Brochures 500/Univ. 500,000 500,000 200,000 0 0 0 1.200 0.013
3.4 Booklets 50/Univ. 500,000 500,000 500,000 500,000 500,000 500,000 3.000 0.033
3.5 Souvenirs / Gift hampers etc. 50/Univ. 500,000 500,000 500,000
Sub-Total 1,600,000 1,600,000 1,000,000 1,000,000 1,000,000 1,000,000 5.700 0.063
4 Electronic and Internet Media
4.1 Internet media
(website, adds, design, up gradation) 500,000 0 0 0 0 0 0.500 0.006
TOTAL 3,700,000 3,200,000 6,200,000 6,200,000 6,200,000 6,200,000 30.200 0.336
NOTE: Cost for Alumni Reunion and Graduation ceremonies assumes average 500 participants
61
Annexture-8: Training Cost
Cost (estimate)
Sr Training
Areas No. of
participants Training Duration
Person-days in a year
Annual Cost Year-1 Year-2 Year-3 Year-4 Year-5 Year-6
Total Cost PKR
Total Cost USD
1 Univ. Advancement
42 1 42 420,000 420,000 441,000 463,050 486,203 510,513 536,038 2.857 0.032
2 Project Management
62 2 124 1,240,000 1,240,000 1,302,000 1,367,100 1,435,455 1,507,228 1,582,589 8.434 0.094
3
Operations Management / Service Support & Delivery
62 2 124 1,240,000 1,240,000 1,302,000 1,367,100 1,435,455 1,507,228 1,582,589 8.434 0.094
4 Monitoring & Evaluation
62 2 124 1,240,000 1,240,000 1,302,000 1,367,100 1,435,455 1,507,228 1,582,589 8.434 0.094
5 Financial Management
62 2 124 1,240,000 1,240,000 1,302,000 1,367,100 1,435,455 1,507,228 1,582,589 8.434 0.094
TOTAL 290
5,380,000 5,649,000 5,931,450 6,228,023 6,539,424 6,866,395 36.594 0.407
Project Team 173,548 182,226 191,337 200,904 210,949 221,497 1.180 0.013
Universities Staff 5,206,452 5,466,774 5,740,113 6,027,119 6,328,474 6,644,898 35.414 0.393
Avg. Training cost per person / day PKR 10,000
No of participants from each University / session 3
No of participants from Project Team / session 2
62
Annexture-6: Government of Pakistan Contribution (in-kind)
GoP‟s „contribution is in the form of subsidies to the following participating institutions, being
provided by HEC.
PKR
Institution Program Program Duration
Allocation (No of
students)
HEC Contribution (annual per student)
UAF Bachelor 4 30 13,654
Master 2 15 6,654
AUP Bachelor 4 30 69,969
Master 2 15 69,924
SUAT Bachelor 4 30 69,924
Master 2 15 69,924
PMAS-Arid RWP
Bachelor 4 30 81,524
Master 2 15 64,524
Master 3.5 15 91,200
Women Universities / Institutions
Bachelor 4 30 55,000
Master 2 15 55,000
HEC Contribution for Program Duration - Total (PKR) 47,577,300
NOTE:
Women institutions shall be finalized during initial phase of the Program implementation. HEC
Contribution is therefore taken on the basis of average contribution to other institutions currently
benefiting from this facility.
63
Appendices
64
Appendix-1: The Constitution of Institutional Scholarship Award Committee
Institutional Scholarship Award Committee (ISAC)
SN Designation Role
1 Head of the University/Degree awarding Institution Chairman
2 Program Director or Nominee Member
3 Dean/Chairman of the concerned
Faculty/Department or Nominee Member
4 Two Senior Faculty Member Member
5 Two Imminent Scholars outside the institution Member(s)
6 Two Community Representatives Member (s)
65
Appendix-2: The Constitution of Scholarship Award Committee
HECManagementCommittee
SN Designation Role
1 Executive Director Chairman
2 Member (Operations & Planning / Human Resource
Development and Strategic Planning), HEC Member
3 Representative of the concerned Agriculture
Universities Member
4 Representative of the Concerned Business
Administration Institutions Member
5 Two Eminent Scholars nominated by HEC Member
6 Nominee of the USAID Member
7 Program Director Member/Secretary
66
Appendix-3: The Procedure for Selection under Merit and Needs based Scholarship Program
The process has been explained below.
(A) Scholarship Award Eligibility
The following students are eligible to apply for award of scholarship under the Program:
1. Financial assistance and scholarships are available for study at undergraduate and graduate
level in the prescribed discipline at the selected Pakistani universities and degree awarding
institutions in 11 program participating institutions.
2. Students should be able to complete for securing admission in the approved discipline at the
participating institution as per admission policy of the institution and be enrolled in
Undergraduate (4 Years), Graduate (2 Years) program or MBA (3.5 Years) program, as the
case may be.
3. Only students who have enrolled in first professional year in the respective courses offered by
the participating institutions are eligible to apply.
4. Eligibility to the program is assessed purely on the neediness of the candidate and financial
background of his / her family to bear the cost of candidate‟s education.
(B) Scholarship Award Framework
Comprehensive, transparent and unbiased framework to assess the neediness and selection of
deserving students is developed and followed by the institutions. The deserving students deposit the
complete scholarship application form at the Student Financial Aid Offices (SFAO) established by
HEC at the participating institutions. The template of the Scholarship Application is attached. The
details of the scholarship candidate will be compiled by scholarship aid offices in evaluation sheet.
The template of Candidate‟s Evaluation Sheet is attached. After incorporating the data of the sheet is
forwarded to the members of Institutional Scholarship Award Committee (ISAC).
Date and supporting documents of the potential candidates are reviewed by ISAC Members. ISAC,
on the basis of total family income, total number of dependents, education expenditures, market value
of the assets and income versus expenditure etc., reviews the financial standing of the candidate‟s
family and ability to pay the educational expenditures. The students are interviewed to ensure the
authenticity of information and to cross-check the date provided.
Based on review of data, interview of the candidate, and, if required, interview with the parents and
physical verification of the data, the ISAC unanimously (by institutional and external members)
recommends potential candidates in priority order to HEC Scholarship Management Committee.
The participating institutions present the cases at SMC which finally approves the cases after
thorough review.
67
(C) Scholarship Transfer Framework
The remitted scholarship fund to participating institutions is comprised of tuition fee and stipend
amount. The stipend amount includes lodging transportation, book and incidental charges. The
scholarship installment is transferred as per following guidelines:
Tuition Fee Adjustment
1. Tuition fee is the component for institution. The institution are not allowed to adjust the amount
more than the tuition fee.
Stipend Transfer Framework
2. Open students‟ account at the bank branch of the institution / university (if available)
3. Provision of undertaking (sample is attached with the application form) by selected students to
institution.
3.1. That the information provided by them in availing scholarship is correct. In case of provision
of false information, the admission will be cancelled and any remitted amount need to be
refunded.
3.2. NOC by the university / students that the student is not availing any other scholarship from
national or international agency.
4. Transfer of student stipend to student account on monthly basis. Detailed utilization report needs
to be furnished by the participating institutions to HEC on quarterly basis.
5. The total amount remitted to institute for lodging is required to be transferred to selected students
on monthly basis.
6. At the completion of the semester/ term provision of consolidated record of students‟ stipend paid
to the selected students and Tuition Fee adjusted need to be provided by the institutions on six-
monthly basis.
(D) Waiting-List Students
In event of selected scholarship students show low academic performance or involvement in activities
which may cause him/her to be an invalid student of the institution, the same may be dropped out of
the academic program as per the rules and regulation of the institution. The scholarship aid office
may recommend award of scholarship to the waiting list students in compliance to following
conditions:
1. No scholarship payment (tuition + stipend) has been made to the selected student(s)
2. The institution has a waiting-list approved by SMC for the specific academic discipline.
3. The academic performance of the waiting-list student(s) is satisfactory and students are eligible
for promotion to next term / semester
To award the scholarship to the waiting-list student(s), the SFAO may forward the relevant case
details to HEC for concurrence and formal approval.
68
(E) Scholarship Continuation & Payments
HEC remits scholarship funds to the institutions for selected students when the necessary procedural
details are compiled by the institution. The Institution should adjust the tuition fee amount and
transfer the stipend amount to the students as per guidelines.
To transfer the scholarship following documents are required at HEC:
1. Invoice: Participating institutions are required to submit the invoice along with the details on
the prescribed format, to HEC per the approved rates mentioned in the PC-1 documents.
2. The academic performance of the selected list students with remarks of the focal person: It
should include the details like current semester / term / quarter, grade / GPA / CGPA /
percentage. The report is to be submitted on the prescribed template. The following narrations
may be used for remarks:
i. Promoted & Recommended for next scholarship installment
ii. Not Promoted & Not Recommended
iii. Fail / Dropped & Not Recommended
3. Submission of Fund Utilization Report duly verified by the resident auditor and the focal
person needs to be submitted by the institution on six-monthly basis as per prescribed format.
69
Appendix-4: The list of variables considered while selection of students.
SCHOLARSHIP CANDIDATES
EVALUATION SHEET
<Name of Institution>
PART A Personal Information
Name of the candidate
Father‟s Name
Class / Program
CNIC & Domicile
Last institution
Per month fee of last institution
PART-B Family Status
Marital Status
Father Status
Parents / Guardian profession
Number of dependents / family members
Family members studying
Earning hands
PART-C Total Income
Father / Guardian Income
Mother‟s income
Income from Land
Misc Income
Total Monthly Income
Total Annual Income
PART-D
Monthly Expenditure
(last six months‟ Avg.)
Gas
Electricity
Telephone
Water
Sub-Total
Family Exp. on Education
Candidate Exp. on Education per month
Food Expenditure
Medical
Misc.
Total Monthly Expenditure
Total Annual Expenditure
Disposable Monthly Income
PART-E Fix Assets No of vehicles
Vehicle Type
70
Vehicle Model
Vehicle Engine Capacity
Size of Land
Value of Land
Accommodation and Location
Type of Accommodation and Size
Value of Home
Current Assets
Bank Balance
Stock / Prize Bonds
Misc
Total Assets
PART-F Supporting Documents
Income
Death Certificate (if Father deceased)
Rent Agreement
Gas
Electricity
Phone
Water
