PAJARO VALLEY WATER MANAGEMENT AGENCY€¦ · · 2018-02-19PVWMA Board of Directors Meeting...
Transcript of PAJARO VALLEY WATER MANAGEMENT AGENCY€¦ · · 2018-02-19PVWMA Board of Directors Meeting...
PAJARO VALLEY WATER MANAGEMENT AGENCY
36 BRENNAN STREET WATSONVILLE, CA 95076
TEL: (831) 722-9292 FAX: (831) 722-3139
email: [email protected] http://www.pvwater.org
Board of Directors Meeting City Council Chambers
September 17, 2014, 7:00 p.m. 275 Main Street, 4th Floor
Watsonville, CA 95076
DRAFT
BOARD MEETING MINUTES
1. Call to Order: The Regular Board Meeting of Pajaro Valley Water Management Agency was called
to order at 7:07 P.M. by Chair Imazio, in the City Council Chambers, 275 Main Street, 4th Floor,
Watsonville, CA.
2. Roll call of the PVWMA Directors:
Board Members Present: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora
Board Members Absent: Lynn
Staff Members Present: Mary Bannister, General Manager (GM)
Brian Lockwood, Sr. Water Resources Hydrologist (SWRH)
Laura R. Taay, Administrative Analyst (AA)
Teresa Delfino, Administrative Services Manager (ASM)
Others Present: Lauren Valk, Assistant Agency Counsel (AAC)
3. Pledge of Allegiance
4. Oral Communications: None
5. Director Comments: None
6. Counsel Report: AAC will be presenting Agenda Items 9A & 9B
7. General Manager Report: GM stated that she, SWRH Lockwood and Lidia Gutierrez,
Consultant, met with Department of Water Resources, Prop 50 Grant representatives Muzaffar
Eusuff, Lead Program Manager, and Cory Saltsman, Environmental Scientist, Project Manager. Staff
took the representatives on a tour of completed and on-going grant funded projects. The original grant
was for $25 million, awarded in 2007 and expiring in 2016: $6 million went toward the Recycled
Water Facility, $4.5 went toward the Coastal Distribution System, as well as the Pajaro River bench
excavation project for counties, RCD monies and Action Pajaro Valley community consensus
funding. Coincidentally, the lead Program Manager worked on the original CDS design as an
engineer with CHM2 when the project began.
The GM encouraged Director’s to attend the Ad-Hoc funding BBQ on the 25th of September.
A letter from Soquel Creek Water District (SCWD), Basin Implementation Group (BIG) and Basin
Advisory Group (BAG) was received inviting our agency to participate as a voting member of the
BIG. Our staff has always been involved with of SCWD advisory groups since we share an aquifer
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with them. Central Water District (CWD) is also very active with SCWD as well. CWD is located
inland of SCWD and adjacent to PVWMA. GM will discuss with Chair Imazio and bring back once
we have received more information regarding this issue. SWRH Lockwood continues to stay involved
with this group. Director Persoff asked if there was any overall county wide water advisory group.
GM informed Director Persoff that Santa Cruz County has a group that meets monthly. The group is
comprised of representatives from the respective districts of the Board of Supervisors. PWMA is not
an active participant in this group, but at times have given presentations. Santa Cruz County, Water
Resources Division Director, John Ricker, represents the county in that group. We participate in the
Tri-County Integrated Water Resources Management group.
The Santa Cruz County Water Conservation Coalition was present with a purple ribbon and
Certificate of Participation for their outstanding efforts at the Water Conservation Booth during the
Santa Cruz County Fair. The coalition is made up of all Santa Cruz County Water Districts. The
certificate was received on behalf of the agency by SWRH Lockwood, Water Resources Technician,
Casey Meusel and Water Resources Consultant, Marcus Mendiola. The SWRH showed several
photos of the booth, those who staffed it, and described the type of information that was given to both
children and adult visitors.
8. Consent Agenda
A. Approved August 20, 2014 Minutes
B. Approved Financial Reports for August 2014
Action: Director Newell moved to approve the Consent Agenda; seconded by Director Cavanaugh
Motion carried by the following voice vote:
AYES: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora
NOES: None
ABSENT: Lynn
ABSTAIN: None
9. Informational Items
A. Receive analysis of recent court decision regarding application of the public trust doctrine-
Environmental Law Foundation v. State Water Resources Control Board
AAC provided an analysis of a recent court decision that Director Cavanaugh brought to the
Boards attention at its August 2014 meeting. A decision was issued on July 21, 2014, by the
Superior Court of Sacramento County, regarding the Public Trust Doctrine and its Application to
Groundwater regulation. The court found that the public trust doctrine applies to groundwater that
is hydrologically connected to navigable waters where the extraction unfavorably distresses the
navigable waterway. This is a Superior Court case, whereas both parties had requested the
California Supreme Court to bypass the Court of Appeals and be taken under review by its
original jurisdiction. For matters that are of State wide importance and of urgency the Supreme
Court has the right to take on the review and skip the Court of Appeals. A petition was submitted
in August by the County of Siskiyou.
For now, the public trust doctrine will only be a constraint on groundwater pumping in situations
where there is strong evidence that pumping detrimentally affects a navigable waterway. Even
then, a local agency may proceed with permitting groundwater pumping so long as it considers
public trust resources and preserves those resources to the extent feasible.
At this time water issues are forefront of California Law making. Director Persoff asked if the
Pajaro River was considered a navigable waterway, ACC replied she believed it was.
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B. Receive update on Sustainable Groundwater Management Act
On August 29, 2014, the Legislature passed three bills to establish new comprehensive laws
governing groundwater management, known as the Sustainable Groundwater Management Act
(“Act”). SB 1168 (Pavley) establishes a requirement for local agencies to develop groundwater
sustainability plans; AB 1739 (Dickinson) sets conditions for when the State can intervene in
local management; and, SB 1319 (Pavley) delays State intervention where surface water has been
affected by groundwater pumping. The bills work together and are currently pending signature of
the Governor, who is expected to sign them before the end of September.
Counsel was asked by Board of Directors to continue research on new information regarding
agenda Items 9A and 9B.
No Further Action Taken
10. Discussion and/or Action Items
A. Consider proposed Ordinance 2014-01 repealing the Sunset Clause on the current rate structure
Once the sunset clause is repealed, the Agency will be able to refinance its existing debt and realize
approximately $200,000 in annual savings and in addition, approximately $2.6 million over the
remaining life of its 1999 COPs. The Agency will also be able to take advantage of state issued,
low-interest loans that may not be available next year, when the Agency adopts a new rate structure.
The savings will allow the Agency more flexibility with respect to funding the projects and
programs described in the Basin Management Plan. The Santa Cruz County Farm Bureau does not
oppose the repealing the Ordinance and because of the substantial cost savings, several stakeholders
in the community have voiced their support for the repeal of the sunset clause.
Director Newell moved to Adopt Ordinance 2014-01 Repealing the Expiration Date on our
currently existing Augmentation Charges; seconded by Director Cavanaugh
Motion carried by the following voice vote: AYES: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora
NOES: None
ABSENT: Lynn
ABSTAIN: None
B. Review and Consider Joint Funding Agreement with U.S. Geological Survey for a Continuation of
Hydrologic Modeling Services for an Agency Cost of $150,000 through December 2016
Presentation was given by SWRH Lockwood. The Pajaro Valley Hydrologic Model is a valuable
tool that the Agency has invested in since 2005. The model allows staff, scientists, and consultants
to better understand how the complex hydrologic system works at present, and how it might react
given changing conditions whether it be new water supply facilities, improved water conservation
practices, climate change, and more.
The original joint funding agreement for hydrologic modeling services with the USGS (September
2005) described two phases of work totaling $759,500. The Agency funded $459,400 or 60 % of
the total cost between October 2005 and September 2010. During that same time period, the USGS
funded $300,100 or 40 %. Phase I of the project included: Task 1) Development of a conceptual
model and importation of data from earlier efforts (Pajaro Valley Integrated Groundwater and
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Surface Water Model, or PV-IGSM, and MODFLOW-88) into the geospatial platform, ArcGIS;
Task 2) Converting earlier models (PV-IGSM, and MODFLOW-88) into MODFLOW-2005
(MF2K5); Task 3) Completing a model update through 2005; and, Task 4) Model calibration and
flow analysis. Phase II of the original modeling agreement included: Task 5) the development of
land use analysis and model linkages through the Farm Package (MFP); Task 6) Optimization
analysis of BMP components; Task 7) Model report; and, Task 8) Land use linkages and
optimization model report.
Models are most useful when kept current. The PVHM represents an investment the Agency has
made to improve the understanding of the complex hydrologic system of the Pajaro Valley. This
is an investment staff recommends be protected by keeping the model current, up-to-date, and in-
use. The tasks described in the proposal include: Task 1) Migrating the model to a new and
improved modeling code (MODFLOW-One Water Hydrologic Model or MF-OWHM) that
among other things will allow staff to more easily update and run the model on a year to year
basis; Task 2) Completing a model update to incorporate data through water year 2014, this task
will include a post-audit of the Base-Case Projection to assess the performance of the model
projections in the Delivered Water Zone; Task 3) Incorporate and conduct climate change
analysis, this task will include incorporating results from recent hydrologic studies of the
ungauged Watsonville Slough and College Lake watersheds; Task 4) Complete BMP model-
projection analysis, which will allow staff to re-run the proposed BMP projects and programs
given up-to-date projections on climate change; and, Task 5) Training and documentation. The
majority of Task 1 is near completion.
Director Persoff commented that this is an extraordinary piece of work, wonderfully complicated,
and suggested a four-hour work session for better understanding. Director Persoff also suggested
inviting members of other water agencies and other boards to attend the work session.
Director Newell moved to approve a joint funding agreement with the U.S. Geological Survey for
a Continuation of Hydrologic Modeling Services for an Agency Cost of $150,000 through
December 2016; Seconded by Director Persoff
Motion carried by the following voice vote:
AYES: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora
NOES: None
ABSENT: Lynn
ABSTAIN: None
C. Consider contracting with NHA Advisors for financial advisory services
A Request for Proposals was issued and two responses were received, JNA Consulting Group,
LLC, Boulder City, Nevada and NHA Advisors, San Rafael, CA. Staff reviewed both proposals,
references were contacted, and with NHA Advisors having had local experience, the staff
recommendation went to the September Admin/Finance Committee meeting to contract with
them. The services are proposed on a Time and Material basis. Due to some of our complicated
finance arraignments, various loans, grants, COP’S, it will take some time for them to get up to
speed. They do have an aggressive financing plan set. GM would like to have them present to
the board at its October board meeting. NHA Advisors rates are somewhat less and they do not
charge for travel. For projects associated with the issuance of notes, bonds, or other obligations
they have a lump sum Fee Range charge.
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Director Cavanaugh stated his concern of being charged by Time and Material. GM
recommended that we put a cap of $10,000 for an initial evaluation and then obtain a more
refined cost proposal estimate from them.
Director Cavanaugh moved to approve contracting with NHA Advisors for financial advisory
services with an initial cap of $10,000; Seconded by Director Newell
Motion carried by the following voice vote:
AYES: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora
NOES: None
ABSENT: Lynn
ABSTAIN: None
D. Consider Resolution 2014-10 in Support of Proposition 1 – The Water Quality, Supply, and
Infrastructure Improvement Act of 2014
The Water Quality, Supply and Infrastructure Improvement Act of 2014 is a $7.545 billion
general obligation bond measure set for the November 2014 ballot. If approved by voters, the
measure would provide funding for new surface and groundwater storage projects, regional water
reliability, sustainable groundwater management and cleanup, water recycling, water
conservation, watershed protection and safe drinking water, particularly for disadvantaged
communities. Knowing there will be a lot of groundwater and recycle funding available to our
agency we are supporting this Proposition.
Director Cavanaugh made a motion that the Board approve Resolution 2014-14 in Support of
Proposition 1 – The Water Quality, Supply, and Infrastructure Improvement Act of 2014;
Seconded by Director Persoff
Motion carried by the following voice vote:
AYES: Imazio, Cavanaugh, Persoff, Newell, Faurot, Zamora
NOES: None
ABSENT: Lynn
ABSTAIN: None
11. Monthly Reports/Presentations
A. Facility Operations Report
1. Receive 2014 Supplemental Water Production Monthly Summary Report
B. Board Committee Reports available at www.pvwater.org
12. Communications/Correspondences
13. Future Meetings
A. Water Quality and Project Operations – September 23, 2014, 3:00 p.m., Water Resources
Center Conference Room, 500 Clearwater Lane, Watsonville
B. Ad-Hoc Funding Committee, September 25, 2014, 2:00 p.m. City of Watsonville, Filter
Plant, 6 Eureka Canyon Road, Corralitos
C. Administrative/Finance Committee – October 14, 2014, 12:30 p.m., PVWMA Conference
Room, 36 Brennan Street, Watsonville
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D. Board of Directors – October 22, 2014, 7:00 p.m., City Council Chambers, 275 Main Street,
4th Floor, Watsonville
14. Future Agenda Items
15. Closed Session
Adjourned at 9:02 p.m.
_____________________________________ ___________________________________
Laura R. Taay, Administrative Analyst Date Approved
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Date Deposits Withdrawals Balance
CLEARING ACCOUNT - Rabobank
Beginning Balance 9/1/2014 $826,045
Cash Receipts
Disbursements 1,761,152
Transfers 1,086,992 15,003
ACH Transfer to US Bank-1999Bond Pmt 114,978
Bank Fees
Ending Balance 9/30/2014 $21,903
GENERAL FUND10-MMA RABOBANK
Beginning Balance 9/1/2014 $1,056,464
Cash Receipts
Transfers 21,357
Interest Earned 233
Ending Balance 9/30/2014 $1,035,339
GENERAL FUND 10 - LAIF
Beginning Balance 9/1/2014 $1,065,097
Transfers
Interest Earned
Ending Balance 9/30/2014 $1,065,097
SPECIAL REVENUE FUND 20-Operating RABOBANK
Beginning Balance 9/1/2014 $46,093
Cash Receipts 131,867 600
Transfers 883,000 1,050,631
Bank Fees 1,836
Interest Earned
Ending Balance 9/30/2014 $7,893
SPECIAL REVENUE Fund 20 Cash Mgmt-FUND20MMN RABOBANK
Beginning Balance 9/1/2014 $4,299,131
Transfers 883,000
Bank Fees
Interest Earned 818
Ending Balance 9/30/2014 $3,416,949
SPECIAL REVENUE Fund 20 Investment Mgmt-FUND20 RABOBANK
Beginning Balance 9/1/2014 $3,999,919
Transfers
Bank Fees 1,750
Money Fund Earnings 3,940
Unrealized Gains/Loss 8,772
Ending Balance 9/30/2014 $3,985,458
SPECIAL REVENUE Fund 20 SmithBarneyInvestments -
Beginning Balance 9/1/2014 $557,268
Transfers
Realized Gain
Money Fund Earnings 9
Annual Account Maint. Fee
Ending Balance 9/30/2014 $557,277
US BANK - 1999 COP BOND Reserve Acct. Fund 40
Beginning Balance 9/1/2014 $302,500
ACH Transfer-1999 Bond Pmt. 114,978
Interest Earned
Distributions (Bond Principal/Interest)
Ending Balance 9/30/2014 $417,478
Certificate of Deposit - DWR Loan Reserve Rabobank Fund 40
Beginning Balance 9/1/2014 $252,867
Interest Earned
Ending Balance 9/30/2014 $252,867
Prior Month Ending Cash Balance: Total Deposits: Total Withdrawals: Month End Cash Balance:
$12,405,384 2,217,896$ 3,863,020$ $10,760,261
Cash Transfers 2,084,970 2,084,970
Actual Cash Receipts/Disbursements 132,926 1,778,050
PAJARO VALLEY WATER MANAGEMENT AGENCY
Account Activity Report per Bank Statement
F:\ADMIN\Accounting\BankInfo\BANKRECS\Bank Activity Report
Prepared by: NTrevino Page 1
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PAJARO VALLEY WATER MANAGEMENT AGENCY
INVESTMENT REPORT
ALL FUNDS
September 30, 2014
Current % of Total Weighted
Description Yield Investment Portfolio Yield
RABOBANK
Clearing Account 0.00% 21,903 0.20% 0.00%
Fund10-MMAcct 0.26% 1,035,339 9.62% 0.03%
Fund20Operating 0.00% 7,893 0.07% 0.00%
Fund20-MMAcct 0.26% 3,416,949 31.76% 0.08%
Certificate of Deposit-DWR Loan Reserve Fund 40 0.30% 252,867 2.35% 0.01%
Investment Account 3,985,458 37.04% 0.00%
LAIF - Fund 10 0.22% 1,065,097 9.90% 0.02%
CITIGROUP Smith Barney - Fund 20
Money Fund 0.01% 557,277 5.18% 0.00%
US Bank - Fund 40
1999 Bond Reserve 0.00% 417,478 3.88% 0.00%
Total $10,760,261 100.0%
Total Funds Reserved (DWR & COP) 670,345
Total Funds Invested 10,060,120
Total Funds Non-interest Bearing 29,796
Total Funds 10,760,261
Total Available Funds 10,089,916
Cash Reserve Policy Requirements (PVWMA) 2,770,000
Surplus (Deficit) of Funds 7,319,916
F:\ADMIN\Accounting\BankInfo\BANKRECS\Investment earnings reportSept14
prepared by: NTrevino Page 2
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User:
Printed: 10/06/2014 - 1:49PM
Nancy
Bank Reconciliation
Cleared and Not Cleared Checks
Checks by Date
Check No Check Date Name ModuleComment amountClear Date
0 09/05/2014 MARY BANNISTER PR 4,480.61
0 09/05/2014 DAVID CAVANAUGH PR 92.35
0 09/05/2014 LAURA TAAY PR 400.00
0 09/05/2014 NANCY TREVINO PR 300.00
0 09/05/2014 BRIAN LOCKWOOD PR 2,483.69
0 09/05/2014 ROSEMARIE IMAZIO PR 92.35
0 09/05/2014 BRIAN LOCKWOOD PR 275.97
0 09/05/2014 LAURA TAAY PR 1,718.37
0 09/05/2014 LEONARD VILLANUEVA PR 2,237.76
0 09/05/2014 TERESA DELFINO PR 28.80
0 09/05/2014 MARIA LIZAOLA PR 1,374.39
0 09/05/2014 JESUS MARTINEZ PR 2,721.04
0 09/05/2014 RICHARD PERSOFF PR 78.00
0 09/05/2014 SHINEHAH BIGHAM PR 2,286.55
0 09/05/2014 TERESA DELFINO PR 2,851.08
0 09/05/2014 NANCY TREVINO PR 1,642.14
0 09/05/2014 JAVIER ZAMORA PR 92.35
0 09/05/2014 ROCIO GUERRERO PR 1,964.44
0 09/05/2014 CASEY MEUSEL PR 1,428.99
0 09/05/2014 AMY NEWELL PR 92.35
0 09/05/2014 DAVID PARRA PR 2,200.96
31292 09/05/2014 PAUL FAUROT PR 99.19
31293 09/05/2014 DWIGHT LYNN PR 100.33
31294 09/05/2014 2ndNature Ecosystem Science & Design AP 8,790.00
31295 09/05/2014 ACWA/JPIA AUTO & GENERAL LIABILITY PRGM AP 29,182.00
31296 09/05/2014 AT&T WIRELES & MOBILITY AP 46.26
31297 09/05/2014 AVAYA FINANCIAL SERVICES. AP 244.43
31298 09/05/2014 BEATRIZ VASQUEZ-FLORES AP 79.50
31299 09/05/2014 CARDIFF PEST CONTROL AP 110.00
31300 09/05/2014 CITY OF WATSONVILLE CLERK'S CHAMBER BOARD AP 60.00
31301 09/05/2014 CITY OF WATSONVILLE FINANCE DEPARTMENT AP 523,768.20
31302 09/05/2014 GUERRERO BELINDA AP 560.00
31303 09/05/2014 LOCKWOOD, BRIAN AP 79.33
31304 09/05/2014 MENDIOLA, MARCUS AP 1,534.18
31305 09/05/2014 MONTEREY BAY ANALYTICAL SERVIC AP 899.00
31306 09/05/2014 MONTEREY BAY PROFESSIONAL LANDSCAPE AP 180.00
31307 09/05/2014 PG & E AP 21,513.80
31308 09/05/2014 PRAXIAR DISTRIBUTION, INC. AP 42.10
31309 09/05/2014 RAMON'S LANDSCAPING/SANDOVAL AP 350.00
31310 09/05/2014 SC FUELS AP 303.66
31311 09/05/2014 SNAP-ON TOOLS AP 100.36
31312 09/05/2014 SOIL CONTROL LAB, INC. AP 1,350.00
31313 09/05/2014 STAGNARO STRATEGIC MARKETING AP 5,817.50
31314 09/05/2014 STATE OF CALIFORNIA THE RESOURCES AGENCY AP 125,707.87
31315 09/05/2014 XEROX CORPORATION AP 171.39
31316 09/05/2014 ZOOM IMAGING SOLUTIONS, INC AP 1,353.17
0 09/16/2014 NATIONWIDE RETIREMENT SOLUTION AP 9/16/2014 925.00
0 09/16/2014 PERS-Fiscal Services Division Cashier Unit AP 9/16/2014 8,086.11
0 09/16/2014 PVWMA-Cafeteria Account AP 9/16/2014 855.74
0 09/16/2014 CALPERS 457 AP 9/16/2014 1,462.58
31317 09/16/2014 ACWA/JPIA AP 23,954.76
BR-Checks by Date (10/6/2014 - 1:49 PM) Page 1
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Check No Check Date Name ModuleComment amountClear Date
31318 09/18/2014 A & C FARMS AP 2,271.05
31319 09/18/2014 AT&T OFFICE 83172292928808 AP 593.86
31320 09/18/2014 ATCHINSON,BARISONE,CONDOTTI AP 13,538.36
31321 09/18/2014 BARTKIEWICZ, KRONICK & SHANAHAN AP 12.54
31322 09/18/2014 BEATRIZ VASQUEZ-FLORES AP 1,523.10
31323 09/18/2014 BOYD FAMILY LLC AP 7,177.85
31324 09/18/2014 CAROLLO ENGINEERS AP 15,348.99
31325 09/18/2014 CHAZ DESIGN AP 187.22
31326 09/18/2014 CITY OF WATSONVILLE FINANCE DEPARTMENT AP 4,655.74
31327 09/18/2014 DELFINO, TERESA AP 61.60
31328 09/18/2014 FIRST ALARM, INC AP 420.87
31329 09/18/2014 GUTIERREZ CONSULTANTS, INC. AP 6,600.00
31330 09/18/2014 HEADSETS.COM AP 355.77
31331 09/18/2014 LOCAL AGENCY FORMATION COMM.(LAFCO) AP 15,003.47
31332 09/18/2014 MONTEREY BAY ANALYTICAL SERVIC AP 2,435.00
31333 09/18/2014 MONTEREY COUNTY HEALTH DEPT. LABORATORY AP 406.00
31334 09/18/2014 NORRIS ASSOCIATES WATER & WASTEWATER ENGEENIRING AP 2,875.00
31335 09/18/2014 OCEAN FIELD HOLDINGS, LLC AP 30,569.70
31336 09/18/2014 JOSHUA ALDEN PATTERSON AP 99.00
31337 09/18/2014 PG & E AP 471.60
31338 09/18/2014 RABOBANK VISA CARDMEMBER SERVICE AP 395.35
31339 09/18/2014 RALPH MILJANICH AP 87.50
31340 09/18/2014 RAMON'S LANDSCAPING/SANDOVAL AP 2,416.22
31341 09/18/2014 RDO EQUIPTMENT COMPANY AP 139.62
31342 09/18/2014 REITER BERRY FARMS AP 7,917.35
31343 09/18/2014 ROTARY CLUB OF FREEDOM AP 144.00
31344 09/18/2014 SC FUELS AP 144.11
31345 09/18/2014 ELVINO L & ROSEMARY SILVEIRA AP 99.00
31346 09/18/2014 STAPLES CREDIT PLAN AP 112.36
31347 09/18/2014 SUNSET FARMS, INC AP 407.40
31348 09/18/2014 CHIEKO & TAKASHI TAMASU AP 99.00
31349 09/18/2014 THE FURMAN GROUP, INC. AP 8,085.00
31350 09/18/2014 THE HOME DEPOT AP 99.58
31351 09/18/2014 TOSHIBA FINANCIAL SERVICES AP 632.56
31352 09/18/2014 RODOLFO VASQUEZ FARMS AP 2,369.01
31353 09/18/2014 VERIZON WIRELESS AP 494.09
31354 09/18/2014 WAGEWORKS AP 50.00
31355 09/18/2014 ZAG TECHNICAL SERVICES, INC. AP 1,176.25
31356 09/18/2014 ZOOM IMAGING SOLUTIONS, INC AP 30.34
0 09/19/2014 AFLAC- FLEX ONE AP 9/18/2014 749.44
0 09/19/2014 NATIONWIDE RETIREMENT SOLUTION AP 9/18/2014 925.00
0 09/19/2014 PERS-Fiscal Services Division Cashier Unit AP 9/18/2014 8,159.23
0 09/19/2014 PVWMA-Cafeteria Account AP 9/18/2014 855.74
0 09/19/2014 CALPERS 457 AP 9/18/2014 1,462.58
0 09/19/2014 MARY BANNISTER PR 4,480.60
0 09/19/2014 LAURA TAAY PR 400.00
0 09/19/2014 NANCY TREVINO PR 300.00
0 09/19/2014 BRIAN LOCKWOOD PR 2,487.51
0 09/19/2014 BRIAN LOCKWOOD PR 276.39
0 09/19/2014 LAURA TAAY PR 1,718.37
0 09/19/2014 LEONARD VILLANUEVA PR 2,143.73
0 09/19/2014 TERESA DELFINO PR 28.80
0 09/19/2014 MARIA LIZAOLA PR 1,374.38
0 09/19/2014 JESUS MARTINEZ PR 3,179.92
0 09/19/2014 SHINEHAH BIGHAM PR 2,648.46
0 09/19/2014 TERESA DELFINO PR 2,851.08
0 09/19/2014 NANCY TREVINO PR 1,654.39
0 09/19/2014 ROCIO GUERRERO PR 1,968.93
0 09/19/2014 CASEY MEUSEL PR 1,428.99
0 09/19/2014 DAVID PARRA PR 1,895.95
BR-Checks by Date (10/6/2014 - 1:49 PM) Page 2
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Check No Check Date Name ModuleComment amountClear Date
Total Void Check Amount: 15,003.47
Total Amount: 957,063.60
Total Check Count: 111
BR-Checks by Date (10/6/2014 - 1:49 PM) Page 3
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23 of 41
VENDOR
PROJECT
TERM
STAR
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TERM
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DAT
ECO
NTR
ACT
AMOUNT
AMOUNT
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THRO
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9/30
/201
4
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/201
47/1/20
1412
/31/20
1428
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CESS
10/24/20
139/30
/201
524
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519
3,57
355
,922
CARO
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3/20
/201
44/1/20
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,780
14,633
64,147
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3/20
/201
44/1/20
1545
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8/11
/201
48/11
/201
524
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24,900
CENTR
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T AG
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ER QUAL
ITY
COAL
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Year 1 Bud
get D
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Efficiency Supp
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6/19
/201
46/30
/201
510
8,31
822
,235
86,083
GUTIER
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I GRA
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146/30
/201
525
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GUTIER
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NT AD
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1/1/20
1412
/31/20
1481
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5/21
/201
412
/31/20
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4/1/20
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/31/20
145,00
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ATER
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1/14
/201
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2/1/20
146/30
/201
525
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8/11
/201
48/11
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312
/31/20
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/1/201
46/30
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610
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2/19
/201
42/19
/201
525
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8/1/20
146/30
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510
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27/1/20
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1/1/20
146/30
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525
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8/21
/201
48/21
/201
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/31/20
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1412
/31/20
1615
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1312
/31/20
1440
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/31/20
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$1,215
,854
25 of 41
Type Consumption(AF) Dollar Consumption(AF) DollarMarch Billing
Inside Delivered Water Zone 1,101.460 231,306.61$ 534.565 109,585.90$ Metered 5,096.094 886,720.20$ 2,730.248 464,142.16$ Non-Metered (agriculture) 8.333 1,450.00$ Delivered 814.610 268,006.69$ 258.633 83,021.21$ Aromas 65.480 11,393.52$ 48.600 8,262.00$ Cal Water 66.500 11,571.00$ 61.600 10,472.00$ City of Watsonville 1,405.000 244,470.00$ 1,282.000 217,940.00$ Vega Mutual 12.030 2,093.22$ 9.690 1,647.30$ Pajaro/Sunny Mesa 82.500 14,355.00$ 74.580 12,678.60$ Subtotal 8,652.007 1,671,366.24$ 4,999.916 907,749.17$
Uncollected Amt a/o 4/30/14 351,470.17$ Uncollected Amt a/o 4/30/13 221,575.00$ Percent of Uncollected Billing 21.029% Percent of Uncollected Billing 24.409%
June BillingInside Delivered Water Zone 2014.642 423,074.83$ 2,060.812 422,466.46$ Metered 10136.928 1,763,825.48$ 12,427.780 2,112,722.60$ Non-Metered (agriculture) 128.668 22,388.39$ 110.787 18,833.58$ Delivered 1170.121 384,969.80$ 1,272.951 408,617.28$ Aromas 78.73 13,699.02$ 92.170 15,668.90$ Cal Water 70.14 12,204.36$ 82.110 13,958.70$ City of Watsonville 1670 290,580.00$ 1,906.000 324,020.00$ Vega Mutual 13.53 2,354.22$ 18.240 3,100.80$ Pajaro/Sunny Mesa 92.59 16,110.66$ 101.770 17,300.90$ Subtotal 15,375.349 2,929,206.76 18,072.620 3,336,689.221
Uncollected Amt a/o 7/31/14 586,508.000 Uncollected Amt a/o 7/31/13 739,799.000Percent of Uncollected Billing 20.023% Percent of Uncollected Billing 22.172%
Annual Rural ResidentialConsumption 1240.146 208,345.50$ 1138.863 186,773.50$ Subtotal 16,615.495 3,137,552.26 19,211.483 3,523,462.723
September BillingInside Delivered Water Zone 3064.809 658,732.05$ 3,064.874 643,623.54$ Metered @ $174 16.031 2,789.39$ 2.407 409.19$ Metered 16034.616 2,870,196.56$ 16,503.752 2,871,652.85$ Non-Metered (agriculture)Delivered 1819.48 614,996.81$ 1,637.777 538,828.65$ Aromas @ $174 36.790 6,401.46$ 31.100 5,287.00$ Aromas 74.620 13,356.98$ 88.310 15,365.94$ Cal Water @174 0.000 -$ 40.320 6,854.40$ Cal Water 73.920 13,231.68$ 60.400 10,509.60$ City of Watsonville 1857.000 332,403.00$ 2,019.000 351,306.00$ Vega Mutual 21.250 3,803.75$ 23.000 4,002.00$ Pajaro/Sunny Mesa 122.520 21,931.08$ 134.000 23,316.00$ Non-Metered (rural residential) 77.203 13,098.45$ 5.617 921.50$ Subtotal 23,121.036 4,537,843.28 23,604.940 4,471,155.221
Uncollected Amt a/of 10/31/13 1,127,939.770Percent of Uncollected Billing 25.227%
December BillingInside Delivered Water Zone 1,747.085 366,887.86$ Metered 8,288.714 1,442,236.24$ Non-Metered (agriculture) 134.201 23,327.95$ Delivered 1,105.276 363,635.80$ Aromas 101.010 17,575.74$ Cal Water 79.700 13,867.80$ City of Watsonville 1,826.000 317,724.00$ Vega Mutual 18.000 3,132.00$ Pajaro/Sunny Mesa 106.000 18,444.00$ Subtotal 13,405.986 2,566,831.390
Total Augmentation Charge 48,388.538 61,222.325 14,805,887.72
PVWMAQuarterly Billing Summary
Calendar Year 20132014
BillingQuarterlyComparative2014prepared by:Rg 2:43 PM10/10/2014
26 of 41
DATE: October 13, 2014
MEETING OF: October 22, 2014
TO: Board of Directors
FROM: General Manager
RE: INFORMATIONAL ITEM 9A: Receive Presentation from NHA Advisors, LLC on
Initial Financial Evaluation of Agency Debt
BACKGROUND
At our September meeting, the Board rescinded the sunset clause in our current rates, which limited our
ability to refinance our debt, and approved a contract with NHA Advisors to provide financial advice on
that debt. The Agency currently has five outstanding debt obligations: (1) 1999 Certificate of
Participation Bond; (2) State Water Resources Control Board Note payable #1; (3) State Water
Resources Control Board Note payable #2; (4) Department of Water Resources note payable; and (5)
City of Watsonville Water Treatment Plant Repayment Contract. The Agency retained NHA Advisors,
LLC to recommend strategies and provide advice with regards to current debt and capital funding for
future projects.
DISCUSSION NHA Advisors is a financial advisory firm specializing in solutions for capital projects and debt
management. Their work with public agencies throughout California brings the expertise and
knowledge that the Agency needs as it embarks on the next capital projects push and takes into
consideration the opportunities to restructure or refinance some of its outstanding debt.
NHA Advisors proposes to work with Agency staff, Agency consultants and the board over the next few
months to develop a comprehensive strategy that will be integrated into the proposed rate study, pending
capital projects as well as current Agency obligations. An overview of their initial work will be
provided through a presentation at the board meeting.
FISCAL IMPACT
Informational only
MEMORANDUM
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DATE: October 13, 2014
MEETING OF: October 22, 2014
TO: Board of Directors
FROM: General Manager
RE: INFORMATIONAL ITEM 9B: Receive update on Pajaro River Watershed Emergency
Drought Program Grant Application
DISCUSSION
The State of California has issued a State of Emergency over the 2014 drought situation. In an effort to
support drought relief, the state has directed the Department of Water Resources (DWR) to expedite
$200 million in grant funding through the Integrated Regional Water Management (IRWM) program to
support projects that provide drought relief and improve water supply reliability.
The Pajaro River Watershed IRWM Region conducted a call for projects to identify drought relief
projects that that would meet the funding criteria and could be included in a competitive regional grant
application. Five projects were submitted for consideration. The projects were vetted through the process
established by the region’s IRWM Plan and compared against the funding criteria. Based on the review,
the following four projects were included in the Pajaro River Watershed IRWM Grant application:
Delivered Water Enhancement and Drought Response Irrigation Program (PVWMA)
Expanded Recycled Water Use Project (SBCWD)
South County Recycled Water Improvements (SCVWD)
Corralitos Creek Water Supply and Fisheries Enhancement (Watsonville)
The grant application in the amount of $12.3 million was submitted to DWR in July 2014. On
September 23, 2014, DWR announced draft funding recommendations including the recommendation to
fully fund the $12.3 million Pajaro River Watershed Emergency Drought Program. DWR is currently
accepting public comments on the draft awards and PVWMA has submitted the attached comment letter.
Following the close of the public comment period on October 8, 2014, DWR will announce final
funding recommendations. Following final award announcements in November 2014, successful
applicants will be required to submit additional project documentation within 30 days to maintain
funding eligibility. As the lead applicant, PVWMA staff will work with consultants and project sponsor
agencies to compile all required documentation and complete grant contracting.
Assuming final grant award, PVWMA will be required to award construction contracts for the Delivered
Water Enhancement and Drought Response Irrigation Program no later than April 1, 2015. Included in
this are the Blend Well Enhancements, construction of the K-1 pipeline east of Bluff Road (about 8,300
feet of additional distribution pipeline) and $0.5 million in conservation funding.
Carollo Engineers has begun initial design work for the blend well upgrade component of the Delivered
Water Enhancement project. CH2M Hill had completed 90% design for the K-1 pipeline in 2005 and
are retained now under the GM’s signing authority to begin the expedited effort to finalize that design.
Pete Rude with CH2M Hill presented an update to the Admin/Finance Committee on October 14, and
MEMORANDUM
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will present an update and final contract to cover the remaining design, permitting and real estate
acquisition work for approval at our November 19 board meeting.
ATTACHMENTS
PVWMA Emergency Drought Grant Funding Recommendations Comment Letter
DWR Emergency Drought Grant Funding Recommendations (Draft)
DWR Pajaro River Watershed Emergency Drought Program Proposal Evaluation Form
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PAJARO VALLEY WATER MANAGEMENT AGENCY
36 BRENNAN STREET · WATSONVILLE, CA 95076 (831) 722-9292 · FAX: (831) 722-3139
www.pvwma.dst.ca.us
October 7, 2014 Mr. Zaffar Eusuff, Program Manager California Department of Water Resources Division of Integrated Regional Water Management Financial Assistance Branch Via: email RE: DRAFT 2014 DROUGHT GRANT FUNDING RECOMMENDATIONS Dear Mr. Eusuff: On behalf of the Pajaro River Watershed IRWM region and the Pajaro Valley Water Management Agency (PVWMA) and its Project Proponents, I would like to thank you and your department for a thorough review of the numerous Emergency Drought Grant Applications submitted for your consideration. We are extremely pleased to be recommended for funding and are anxious to move forward with the high priority water supply projects that were included in our proposal. Implementation of the projects will address the highest priority water supply challenges facing the region and will help ensure a safe and reliable drinking water supply to the Disadvantaged Community of Watsonville. As presented at the public comment meeting, DWR attempted to fund proposals in the most drought impacted areas of the state and, in general, funded 100‐percent of the highest scoring proposals in each funding area up to the maximum available to each funding area. PVWMA and the Pajaro River Watershed IRWM region supports this rationale. We look forward to working with you and your staff to develop and submit the additional documentation required for final grant agreement. Thank you for considering this comment letter, and for recommending funding to the Pajaro River Watershed IRWM region. Sincerely, Pajaro Valley Water Management Agency Mary Bannister General Manager
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IRWM Region ApplicantScore
(out of 37)Grant Request
Recommended
Award
% of Grant
Request
Kern County Buena Vista Water Storage District 31 $11,921,079 $11,921,079 100%
Kaweah River Basin Kaweah Delta Water Conservation District 28 $917,404 $241,818 26%
Upper Kings Basin Water Forum Upper Kings Basin IRWM Authority 27 $11,296,820 $0 0%
Poso Creek North Kern Water Storage District 21 $7,696,000 $0 0%
$31,831,303 $12,162,897
Merced Merced Irrigation District 33 $2,900,252 $2,900,252 100%
Mokelumne/ Amador/ Calaveras Upper Mokelumne River Watersheed Authority 33 $5,755,504 $5,755,504 100%
Tuolumne‐StanislausTuolumne Stanislaus Integrated Regional Water
Management Authority29 $8,131,619 $8,131,619 100%
Consumnes American Bear Yuba Nevada Irrigation District 28 $492,051 $492,051 100%
Westside‐San Joaquin San Luis and Delta Mendota Water Authority 27 $18,578,400a $2,742,915 15%
East Stanislaus City of Modesto 26 $18,385,639 $0 0%
East Contra Costa County Contra Costa Water District 25 $824,000 $0 0%
Yosemite‐Mariposa Mariposa County 17 $6,628,973 $0 0%
Eastern San JoaquinNortheastern San Joaquin County Groundwater Banking
AuthorityDQ+ $4,822,667 $0 0%
$66,519,105 $20,022,341
Pajaro River Watershed Pajaro Valley Water Management Agency 33 $12,261,989 $12,261,898 100%
Santa Barbara Countywide Santa Barbara County Water Agency 32 $4,094,280 $2,549,151 62%
Santa Cruz Countywide Regional Water Management Foundation 30 $3,133,577 $0 0%
Monterey Peninsula, Carmel Bay, and South
MontereyMonterey Peninsula Water Management District 22 $3,215,800 $0 0%
Greater Monterey County City of Salinas 18 $585,000 $0 0%
San Luis ObispoSan Luis Obispo County Flood Control and Water
Conservation DistrictDQ+ $12,186,321 $0 0%
$35,476,967 $14,811,049
Upper Sacramento‐McCloud City of Mt. Shasta 35 $4,289,300 $4,289,300 100%
American River Basin Regional Water Authority 32 $9,765,000 $9,765,000 100%
Westside (Yolo, Solano, Napa, Lake, Colusa) Yolo County Flood Control and water Conservation District 32 $7,000,829 $7,000,829 100%
Consumnes American Bear Yuba Nevada Irrigation District* 28 $5,692,146 $5,692,146 100%
Upper Pit River WatershedNorth Cal‐Neva Resource Conservation and Development
Council, Inc.25 $1,148,976 $1,148,976 100%
North Sacramento Valley Group Shasta County Department of Public Works 21 $12,230,562 $2,492,557 20%
Yuba County North Yuba Water District DQ++ $4,572,955 $0 0%
$44,699,768 $30,388,808
North Coast County of Humboldt 33 $8,700,000 $8,700,000 100%
$8,700,000 $8,700,000
San Francisco Bay Area Association of Bay Area Governments 36 $28,178,423b $28,178,423 100%
$28,178,423 $28,178,423
Santa Ana Watershed Project Authority Santa Ana Watershed Project Authority* 28 $1,103,110 $1,103,110 100%
South Orange County Watershed
Management AreaCounty of Orange 24 $1,500,000 $1,500,000 100%
San Diego San Diego County Water Authority 21 $15,074,938 $15,074,938 100%
$17,678,048 $17,678,048
Santa Ana Watershed Project Authority Santa Ana Watershed Project Authority* 28 $11,757,000 $11,757,000 100%
$11,757,000 $11,757,000
Watersheds Coalition of Ventura County County of Ventura 33 $8,354,015 $8,354,015 100%
Greater Los Angeles County Los Angeles County Flood Control District 27 $27,261,414 $27,261,414 100%
Upper Santa Clara River Castaic Lake Water Agency 23 $16,744,039 $16,744,039 100%
Gateway Region Gateway IRWM Authority 18 $6,704,900 $3,941,966 59%
$59,064,368 $56,301,434
Mojave Mojave Water Agency 30 $2,922,000 $0 0%
Tahoe‐Sierra South Tahoe Public Utility District 18 $1,562,048 $0 0%
Antelope Valley Los Angeles County Waterworks District No. 40 DQ+ $1,666,244 $0 0%
$6,150,292 $0
Mojave Mojave Water Agency 30 $12,525,000 $0 0%
Coachella Valley Indio Water Authority 28 $9,100,000 $0 0%
Imperial City of Imperial 21 $1,398,600 $0 0%
$23,023,600 $0
$333,078,874 $200,000,000
San Francisco Bay Area Funding Area
2014 Drought Grant Solicitation
Draft Funding Recommendations
September 23, 2014
Tulare Lake Funding Area
San Joaquin River Funding Area
Central Coast Funding Area
San Joaquin River Funding Area Total
Tulare Lake Funding Area Total
Central Coast Funding Area Total
Sacramento River Funding Area
Sacramento River Funding Area Total
North Coast Funding Area
North Coast Funding Area Total
*Proposal spans multiple funding areas.+Application is disqualified due to CASGEM noncompliance.++Application is disqualified due to IRWM Plan adoption noncompliance. aOriginal grant request $20,000,000. Amount reduced due to an ineligible project.bOriginal grant request $32,978,423. Amount reduced due to two ineligible projects.
GRAND TOTAL
San Francisco Funding Area Total
San Diego Funding Area
San Diego Funding Area Total
Santa Ana Funding Area
Santa Ana Funding Area Total
Los Angeles‐Ventura Funding Area
Los Angeles‐ Ventura Funding Area Total
Lahontan Funding Area
Lahontan Funding Area Total
Colorado River Basin Funding Area
Colorado River Basin Funding Area Total
32 of 41
2014 IRWM Drought Grant Solicitation Application Evaluation Summary
Q#
Attachment(s)Points
AvailableScore
ProposalLevel
1DoestheProposalclearlydemonstratetheregionalwatermanagementimpact(s)duetothe2014droughtoranyanticipatedimpactsifthedroughtordryyearconditionscontinueinto2015?
2 5 2
2
DidtheProjectProponentidentifythemandatoryorvoluntarywaterconservationmeasures/restrictionsthathavebeenimplementedduetothe2014droughtoranyplannedoranticipatedactionsifdroughtordryyearconditionscontinueinto2015?
2 5 5
3IsthereamapoftheIRWMRegionthatshowsthelocationoftheproject(s)includedintheProposal?
3 1 1
4 DoestheBudgetcontainasummarybudgetfortheProposal? 5 1 1
5 DoestheSchedulecontainasummaryschedulefortheProposal? 6 1 1
6Collectively,dotheWorkSummary,Budget,andScheduledemonstratethatamajorityoftheprojectswillbereadytostartconstruction/implementationbyApril1,2015?
4,5,&6 2 2
7 Enterupto3pointsforproposalsthataddresstheHumanRighttoWater 7 3 2
18 14
DeliveredWaterEnhancementandDroughtResponse
IrrigationProgram
SouthCountyRecycledWaterImprovements
CorralitosCreekWaterSupplyandFisheries
Enhancement
ExpandedRecycledWaterUseProject
#1 #2 #3 #4
8 Isabriefdescriptionoftheprojectincluded? 3 1 4 Yes Yes Yes Yes
9Isthereaprojectmapthatshowsthelocationoftheprojectandtheareasandwaterresourcesaffectedbytheproject?
3 1 4 Yes Yes Yes Yes
10Doestheapplicantclearlyexplainhowtheproposedprojectwillhelpalleviatetheidentifieddroughtimpacts?
3 2 8 Yes Yes Yes Yes
11 Iseachphysicalbenefitannualizedoverthelifecycleoftheproject? 3 1 4 Yes Yes Yes Yes
12Aretheanticipatedprimaryandsecondaryphysicalbenefitsoftheprojectdescribedandquantified?
3 1 4 Yes Yes Yes Yes
13Istheleveloftechnicalanalysisreasonableconsideringthesizeoftheprojectandthetypeofphysicalbenefitclaimed?
3 1 4 Yes Yes Yes Yes
14 Doesthetechnicalanalysissupporttheclaimedphysicalbenefits? 3 2 8 Yes Yes Yes Yes
15Istheproposedprojecttheleastcostalternative?Ifnot,doestheapplicantsufficientlyexplainwhyitwasselectedinsteadoftheleastcostalternative?
3 1 4 Yes Yes Yes Yes
16Doestheapplicantdiscussthenecessarytasksthatwillresultinacompletedproject?
4 1 2 No Yes No Yes
17Dothetasksinthescopeofworkincludeappropriatedeliverables(i.e.,CEQAdocuments,plansandspecifications,monitoringplans,progressreports,finalreport,etc.)?
4 1 4 Yes Yes Yes Yes
18DoestheWorkSummaryincludeaprojectstatusthatindicatesthecurrentstageofeachtask(e.g.,%complete)?
4 1 4 Yes Yes Yes Yes
19Ifapplicable,doestheWorkSummaryincludealistingofrequiredpermitsandtheirstatus,andtheappropriateenvironmentaldocumentationfortheproposedproject?(N/A=Yes)
4 1 4 Yes Yes Yes Yes
20ArethetasksshownintheBudgetconsistentwiththetasksdiscussedintheWorkSummary?
4&5 1 4 Yes Yes Yes Yes
21ArethecostspresentedintheBudgetreasonablefortheprojecttypeandthecurrentstageoftheproject?
5 1 4 Yes Yes Yes Yes
22ArethetasksinthescheduleconsistentwiththetasksdescribedintheWorkSummary?
4&6 1 4 Yes Yes Yes Yes
23Doesthescheduledemonstratethatitisreasonabletoexpectthattheprojectwillstartconstruction/implementationbyApril1,2015?
4&6 1 4 Yes Yes Yes Yes
24Doestheapplicationdescribethestepsnecessarytoensurethattheproposedschedulecanbemet?
6 1 4 Yes Yes Yes Yes
19 74 18 19 18 19TotalProjectLevelScoreforallprojects
TotalforProposalLevel
Applicant
GrandTotal
Tie‐BreakerPointsfromProgramPreferencesSection(IfApplicable)
AverageProjectLevelScore
ProposalLevelScore
NumberofProjects 4
14
19
33
ScoreProjectLevel
Questions
ProposalLevelEvaluation
PajaroValleyWaterManagementAgency
ProjectLevelEvaluation Attachment(s)Points
Available
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