Page 40 of 90 - Bharat Petroleum...Central Sales Tax/ MVAT: a) Specify CST/ MVAT payable extra...

3 of 90

SPEC NO. TATA CONSULTING ENGINEERS LIMITED SECTION : F

TCE.6079A-B-Z-204 PRE-FILLED AGREED TERMS & CONDITIONS

(FOR INDIAN BIDDERS) SHEET 1 OF 10 OF 4

ISSUE R0

BHARAT PETROLEUM CORPORATION LIMITED PROJECT: GRID POWER AUGMENTATION

Bidder Name: M/s. ____________________________________________________________ RFQ No._____________________________________________________________________ Bidder‟s Offer Ref. No. : ________________________________________________________ Tel No.: ______________________________ Mobile No.: __________________________ Fax No._____________________________________________ Contact Person: _______________________________E-Mail _________________________ 1. DULY SIGNED & STAMPED COPIES OF THIS “QUESTIONNAIRE”, WITH ALL THE

CLAUSES DULY CONFIRMED/ PRECISELY REPLIED TO BY THE VENDOR, SHALL BE ENCLOSED WITH EACH AND EVERY SET OF VENDOR'S UNPRICED QUOTATION.

2. ALL THE COMMERCIAL TERMS AND CONDITIONS SHALL BE INDICATED BY VENDOR IN THIS FORMAT ONLY AND NOWHERE ELSE IN HIS QUOTATION. HOWEVER, IN CASE THE SPACE FOR VENDOR'S REPLY IS NOT SUFFICIENT AGAINST A PARTICULAR QUESTION, THE VENDOR SHALL FURNISH SAME BY WAY OF SEPARATE ANNEXURE ATTACHED TO THIS QUESTIONNAIRE, INDICATING CROSS-REFERENCE OF RESPECTIVE CLAUSES.

3. FAILURE ON THE PART OF VENDOR IN NOT RETURNING THIS DULY FILLED-UP "QUESTIONNAIRE WITH ALL THE SETS OF UNPRICED QUOTATION AND/OR SUBMITTING INCOMPLETE REPLIES SHALL LEAD TO REJECTION OF VENDOR'S QUOTATION”.

S. No.

DESCRIPTION BIDDER’S CONFIRMATION

1 i) Quoted prices are on FOT despatch point basis inclusive of Packing & Forwarding.

Confirmed

1 ii) Specify Despatch Point (Indicate Name of place from where materials/goods shall be despatched & State)

Indicated (Refer ANNEXURE-1)

1 iii) a) Indicate Price for transportation by road Door Delivery up to the Project site excluding Cenvatable service tax.


b) Indicate the Cenvatable service tax payable extra on freight charges.


c) Bidder shall be reimbursed this tax only against Cenvatable invoices issued in accordance with service tax rules.

Confirmed

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ISSUE R0

S. No.


d) Bidder shall furnish Service Tax Registration Numbers in all invoices.

Confirmed

e) Entry Tax: Entry Tax, if any, shall be paid by the supplier and the same shall be reimbursed by Owner on submission of documentary proof.

Not Applicable

1 iv) Transit Risk Insurance (GPC Clause 15.0) shall be arranged by Owner and the same shall not be included in the quoted prices. Confirm compliance.

Confirmed

2.1 Excise Duty:

a) Tarrif sub heading no. Indicated (Refer ANNEXURE-1)

b) Present rate of Excise Duty + Educational Cess payable extra on finished products and spares.


c) Maximum rate applicable (If present rate is nil or concessional).


d) If Excise Duty is not applicable at present, then the same shall be borne by Supplier if it becomes applicable later on. Confirm compliance.

Confirmed

2.2 Please indicate following break-up

a) Cenvatable Excise Duty + Educational Cess

100%

b) Non Cenvatable Excise Duty

NIL

2.3 The payment against Cenvatable portion shall be made at actuals subject to maximum given at 2.2 (a) above. Confirm acceptance.

Confirmed

2.4 The Excise Duty shall be released only on receipt of copy of Invoice, valid for availing CENVAT benefit. Confirm acceptance.

Confirmed

2.5 Excise Duty applicable on freight charges also (If applicable)


2.6 i) Only statutory variations, if any, in the present rate of excise duty/Service Tax, upto the contractual delivery period shall be to Owner's account subject to documentary evidence to be furnished by the bidder.

Confirmed

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ii) Any variation in Excise duty/Service Tax at the time of supplies for any reasons, other than statutory, including variations due to turnover, shall be borne by bidder.

Confirmed

iii) Material supplied will be eligible for CENVAT Credit and Bidder shall furnish all documents as required to avail the same.

Confirmed

3. Central Sales Tax/ MVAT:

a) Specify CST/ MVAT payable extra


b) Present rate of CST, C-Form shall be provided Indicated (Refer ANNEXURE-1)

Present rate of MVAT Indicated (Refer ANNEXURE-1)

c) CST / MVAT/ SERVICE TAX applicable on freight charges also.


d) Only statutory variations, if any, in the present rate of CST / MVAT/SERVICE TAX, up to contractual delivery period shall be to Owner's account subject to documentary evidence to be furnished by the Bidder.

Confirmed

e) In case of MVAT/ SERVICE TAX seller shall furnish all CENVATABLE documents to Owner to avail input credit on MVAT/SERVICE TAX.

Confirmed

f) If CST/MVAT/SERVICE TAX is nil [or] not applicable at present due to any reason, the same shall be borne by Supplier if it becomes applicable later on. Confirm compliance.

Confirmed

g) If CST against Form-C applicable is lesser than the present rate due to any reasons then, in case if full present rate is levied later then, the differential tax shall be borne by the Supplier. Confirm compliance.

Confirmed

4. Octroi Charges and Octroi Service Charges:

a) Octroi Charges Indicated (Refer ANNEXURE-1)

b) Octroi Service Charges Indicated (Refer ANNEXURE-1)

5. Any new or additional taxes/ duties and any increase in the existing taxes/duties imposed after contractual delivery shall be to BIDDER‟S account whereas any corresponding decrease shall be passed on to the Owner.

Confirmed

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S. No.


6.

Delivery Period / Completion Period: Please confirm delivery/completion period as per Annexure - II of SPC.

Confirmed

7. Price Reduction towards Delayed Delivery: Confirm acceptance of price reduction schedule for delay in deliveries specified in GPC.

Confirmed

8. Terms of Payment:

Please confirm acceptance to following :-

a) Acceptance of applicable Terms of Payment as per Clause No.3.4 under sub-heading “Terms of Payment” of Special Purchase Conditions (SPC).

Confirmed

b) In case of delayed delivery, invoices shall be submitted after deducting price reduction towards delayed delivery.

Confirmed

9. Part Order: Confirmed

a) Acceptance of Part Order as per RFQ.

b) The quantity against a particular item shall not be split.

c) Any charges quoted extra as lumpsum shall be applicable pro-rata on value basis in the event of part order.

10. Repeat Order: Acceptance of repeat order within the 12 (Twelve) months from date of basic order on same unit price(s) and terms & conditions as per the basic order.

Not Applicable

11. Performance Bank Guarantee: Submission of Performance Bank Guarantee for 10% of total order value in BPCL format attached in GPC (Indigenous) for full guarantee period plus 6 (Six) months.

Confirmed

12. Firmness of prices: Quoted prices shall remain firm and fixed till complete execution of the order.

Confirmed

13. Testing and Inspection charges:

Quoted prices are:

i) Goods and services are subject to stage-wise and final inspection by Owner / TCE for which no extra charges shall be payable by Owner. Travel, living and personnel expenses of Owner / TCE‟s inspectors shall be borne by Owner. Confirm compliance.

Confirmed

ii) Inclusive of all testing charges as per „RFQ‟. Confirmed

iii) Inclusive of all IBR/IGC/NACE charges (if applicable) as required in the Request for Quotation (RFQ)

Confirmed

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S. No.


iv) The built-in import content (if applicable) shall also be subject to inspection by Third Party Inspection (TPI) Agency (LRQA, BVQI, TUV) in the country of origin of the import content and the quoted prices are inclusive of the charges for the same and no additional charges will be paid by Owner.

Confirmed

14. Import Content: (with merit)

In cases where raw material/ components are imported by suppliers, the suppliers are requested to consider only Merit Rate of duty in their offer. However, the following terms shall apply:

Not applicable / Applicable (Please tick, whichever is applicable) If applicable, Details of CIF furnished in the Schedule of Price and all the sub-clauses (i.e.) 14 (a) & 14 (b) are acceptable to the Bidder.

a) Prices shall remain firm and fixed without any escalation except for statutory variation in customs duty rate. The prices shall be firm and fixed on account of FE variation also. The FE variation clause if any in the offer should be withdrawn

b) The statutory variation in customs duty (on Merit rate of customs duty) shall be subject to the following guidelines. Please confirm the following

i) Please furnish maximum CIF value in the Schedule of Price.

ii) The List of Items /material with quantities to be imported covering the above CIF value is furnished in the Schedule of Price. Confirm compliance.

iii) Indicate the Customs Tariff No., Merit Rate of customs duty considered and included in the quoted prices in the Schedule of Price.

iv) Variation in customs duty shall be permitted upto original/extended CDD. Confirm compliance.

v) Variation in Customs Duty will be dealt with separately after receipt of material at site and shall be paid on the actual CIF value subject to a maximum of the quoted CIF value, based on documentary evidence (BoE/AWB, Invoice). Confirm compliance.

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ISSUE R0

S. No.


vi) Cascading effect of customs duty variation on ED/CST/MVAT shall also be borne by BPCL. Confirm compliance.

vii) In case bidder does not furnish details of import content then bidder‟s quoted prices shall remain firm on account of Customs Duty and Foreign Exchange Rate variations. Confirm compliance.

15. Validity:

a) Confirm Offer Validity of FOUR (4) months from final bid due date.

Confirmed

b) Offer for two years spares if applicable, shall be valid upto 1 (one) year from the final bid due date. Confirm compliance.

Confirmed

16. Acceptance of all other terms & conditions as per attached :

a) General Purchase Conditions (GPC) Confirmed

b) Special Purchase Conditions (SPC). Confirmed

c) Terms and Conditions for Supervision of Erection, testing and commissioning (wherever applicable)

Confirmed

16.1 Confirm acceptance to Technical Specifications / Notes, etc., as per Request for Quotation (RFQ) without any deviation.

Refer TCE.M4-991/No Deviations ( Please tick, whichever is applicable)

16.2 Deviation if any to RFQ terms and conditions shall be brought out strictly as per enclosed Annexure-3 to ATC (Confirmations to RFQ terms and conditions)

Refer ANNEXURE-3 /No Deviations (Please tick, whichever is applicable)

16.3 If any discrepancies noted between the bidder‟s own quoted Price Schedule and the RFQ Attachment Sheets / Schedule of Price then, the contents of RFQ Attachment Sheets / Schedule of Price shall only prevail for all contractual purposes. Confirm compliance.

Confirmed

17 Whether any of the Directors of BIDDER is a relative of any Director of Owner/TCE or the BIDDER is a firm in which any Director of Owner/TCE or his relative is a Partner or the BIDDER is a private company in which any director of Owner/TCE is a member or Director.

NO/ If YES Specify

18 Please confirm you have not been banned or delisted by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. This does not necessarily because for disqualification. However if this declaration is not furnished the bid shall be rejected as non-responsive.

Confirmed

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S. No.


19 Deviations to Terms & Conditions shall lead to loading of prices as per Special Instructions to Bidders or rejection of offer. Please confirm.

Confirmed

20

Any claim arising out of order shall be sent to Owner in writing with a copy to TCE within 3 months from the date of last despatch. In case the claim is received after 3 months, the same shall not be entertained by TCE/ Owner.

Confirmed

21 Terms and conditions, if any, appearing in quotation, shall not be applicable in the event of order. In case of contradiction between the confirmations given herein and terms & conditions mentioned elsewhere in the offer, the confirmation given herein shall prevail.

Confirmed

22 Indicate the Request for Quotation (RFQ) Item / Tag numbers regretted by you.

Not Applicable

23 Vendor to quote as per the requirements and terms and conditions of the RFQ Document including all the enclosures and not to stipulate deviations/ exceptions. Once quoted, the vendor shall not make any subsequent price changes, whether resulting or arising out of any technical/ commercial clarifications and details sought on any deviations, exceptions or stipulations mentioned in the vendor offer unless any amendment to RFQ Document is issued by BPCL/ TCE. Similarly, no revision in quoted price shall be allowed should the deviations stipulated by vendor are not accepted by BPCL/TCE and are required to be withdrawn by vendor in favour of meeting the requirements and complying to the terms and conditions of the RFQ Document. Any unsolicited proposed price change by the vendor is likely to render the vendor offer liable for rejection. Confirm compliance.

Confirmed

24 Please submit duly filled in “NEFT Mandate Form” from Bharat Petroleum Corporation Ltd. Attached in Annexure-4

Confirmed Attached in ANNEXURE-4

BIDDER‟s SIGNATURE & DATE

SEAL/ STAMP

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ISSUE R0

ANNEXURE - 1

NAME OF BIDDER: __________________________________ OFFER REF. _______________________________________ Dated _____________ RFQ NO.: __________ Dated _____________ ITEM: ___________________________________________ PROJECT: OFFSITES & UTILITIES FOR NHT/CCR UNITS WE CONFIRM THE SALIENT FEATURES OF THE OFFER ARE AS BELOW:

1 DESPATCH POINT (SPECIFY PLACE & STATE) ______________________

2 PACKING & FORWARDING CHARGES INCLUDED

3 EXCISE DUTY + EDUCATION CESS _____% EXTRA

4 EXCISE DUTY: TARIFF SUB-HEADING NO. ______________________

5(A) CENTRAL SALES TAX AGAINST FORM „C‟ _____% EXTRA

5(B) MVAT (NO CONCESSIONAL FORM SHALL BE PROVIDED) (APPLICABLE FOR SUPPLIES FROM MAHARASHTRA)

_____% EXTRA

6 FREIGHT CHARGES DOOR DELIVERY UPTO PROJECT SITE (INCLUDING ALL TAXES & DUTIES)

_____% EXTRA

7 (A) OCTROI CHARGES OR CONFIRM NOT APPLICABLE _____% EXTRA

7 (B) OCTROI SRVICE CHARGES OR CONFIRM NOT APPLICABLE

_____% EXTRA

8 CENVAT BENEFIT THAT CAN BE AVAILED AGAINST EXCISE DUTY

_____%

BIDDER‟S SIGNATURE & DATE: _______________________________

WITH SEAL/ STAMP

Page 55 of 90



(FOR INDIAN BIDDERS) SHEET 9 OF 10

ISSUE R0

ANNEXURE-3

CONFIRMATIONS TO RFQ TERMS AND CONDITIONS (COMMERCIAL)

This has reference to the RFQ for subject item. We hereby confirm our acceptance to all the Terms and Conditions as specified in the RFQ Documents including all the enclosures except for the following:

SL. NO.

SPECIFICATION NO.

PAGE NO CLAUSE NO.

DEVIATION

1.

2.

3.

4.

5.

6. Note:

Any deviations taken by the Bidder shall be brought out strictly in this format and enclosed with Unpriced Commercial Bid.

Any deviations not brought out in this format and mentioned elsewhere in the bid shall not be recognized and the same shall be treated as null and void.

Bidder‟s own terms and conditions, if any, mentioned elsewhere in the bid shall not be recognized and the same shall be treated as null and void.

We confirm that deviations, if any, taken to the RFQ Commercial Terms & Conditions, shall result in either loading of prices or rejection of the offer.

COMPANY SEAL SIGNATURE

NAME

DESIGNATION

COMPANY

DATE

Page 56 of 90



(FOR INDIAN BIDDERS) SHEET 10 OF 10

ISSUE R0

ANNEXURE 4

National Electronic Fund Transfer (NEFT) Mandate Form (Mandate for receiving payments through NEFT from Bharat Petroleum Corporation Ltd.)

1. Vendor Name :

2. Vendor code :

3. Permanent Account Number (PAN) :

4. Particulars of Bank account

a. Name of the Bank :

b. Name of the Branch :

c. Branch Code :

d. City name :

e. Branch Address :

f. Branch Telephone No.

g. NEFT IFSC Code :

h. 9 digit code number of the bank and branch appearing on the MICR cheque issued by the bank

:

i. Type of the account (S.B, Current or Cash Credit) with code (010/011/013)

:

j. Account number (as appearing on the cheque book) :

5. Email address of Bidder :

6. Date of effect :

(Please enclose a photocopy of the cancelled cheque to enable us to verify the details mentioned above). We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or lost because of incomplete or incorrect information, we would not hold the company responsible. For

(_____________________) Signature of Vendor

Bank Certificate

We certify that___________________________has a Account No. _________________with us and we confirm that the details given above are correct as per our records. Date: Place: (_____________________)

Authorized official of bank

Page 57 of 90

SPEC NO.

TATA CONSULTING ENGINEERS LIMITED SECTION : F


(FOR FOREIGN BIDDERS) SHEET 1 OF 9 OF 4

ISSUE R0

BHARAT PETROLEUM CORPORATION LIMITED PROJECT: OFFSITES & UTILITIES FOR NHT/CCR UNITS

Bidder Name: M/s. ____________________________________________________________ RFQ No._____________________________________________________________________ Bidder’s Offer Ref. No. : ________________________________________________________ Tel No.: _______________________________Fax No.: _______________________________ Mobile No._____________________________________________ Indian Office Representative Name & address: ______________________________________ Contact Person: _______________________________E-Mail _________________________ Phone No. __________________________________ Mobile No._____________________ 1. DULY SIGNED & STAMPED COPIES OF THIS “QUESTIONNAIRE”, WITH ALL THE

CLAUSES DULY CONFIRMED/ PRECISELY REPLIED TO BY THE VENDOR, SHALL BE ENCLOSED WITH EACH AND EVERY SET OF VENDOR'S UNPRICED QUOTATION.

2. ALL THE COMMERCIAL TERMS AND CONDITIONS SHALL BE INDICATED BY VENDOR IN THIS FORMAT ONLY AND NOWHERE ELSE IN HIS QUOTATION. HOWEVER, IN CASE THE SPACE FOR VENDOR'S REPLY IS NOT SUFFICIENT AGAINST A PARTICULAR QUESTION, THE VENDOR SHALL FURNISH SAME BY WAY OF SEPARATE ANNEXURE ATTACHED TO THIS QUESTIONNAIRE, INDICATING CROSS-REFERENCE OF RESPECTIVE CLAUSES.

3. FAILURE ON THE PART OF VENDOR IN NOT RETURNING THIS DULY FILLED-UP "QUESTIONNAIRE WITH ALL THE SETS OF UNPRICED QUOTATION AND/OR SUBMITTING INCOMPLETE REPLIES SHALL LEAD TO REJECTION OF VENDOR'S QUOTATION”.

Sr. No.

DESCRIPTION BIDDER’S CONFIRMATION WITH DETAILS

1 i) Confirm that the quoted prices are on FOB International Sea Port / Air Port of Exit.

Confirmed

ii) Indicate International Seaport/Airport of Exit. Indicated (Refer Annexure-1) 2 Documentation Charges:

Confirm documentation charges as per RFQ are included in quoted prices

Confirmed

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3 Transit Risk Insurance: Prices quoted must exclude transit insurance charges from FOB International Sea Port/Air Port of Exit as the same shall be arranged by the Purchaser. However, transit insurance charges for inland transit up to FOB International Sea Port/Air port of Exit must be included by you in prices. Confirm compliance.

Confirmed

4 Taxes & Duties

a) All taxes, duties and levies of any kind payable upto FOB International Port of Exit shall be borne by you. Confirm compliance

Confirmed

b) Export permit/licence if required shall be Bidder's responsibility & any expenditure towards same will by borne by you. Confirm compliance.

Confirmed

5 Delivery Period / Completion Period:

Please confirm delivery/completion period as per Annexure - II of SPC. Indicate appropriate Sailing Period to Mumbai, India

Confirmed

..................

6 Manufacturer's name and address Indicated (Refer Annexure-1)

7. Testing / Inspection Charges:

a) Confirm quoted prices are inclusive of all testing

charges as per RFQ

Confirmed

b) Goods/equipment/material shall be subject to

stage wise and final inspection by Third Party Inspection (TPI) Agencies (LRQA, BVQI,TUV) for non-IBR Tags/Items. Confirm compliance.

Confirmed

c) Furnish TPI Charges applicable extra (including

inspectors fees) on non-IBR Tags/Items. Furnished (Refer Annexure-1)

d) Confirm quoted prices are inclusive of all charges

towards IBR inspection and IBR certification for IBR items, if any.

Confirmed

8. Country of Origin: Furnish Country of origin from where the goods have been offered.

Indicated (Refer Annexure-1)

9. Currency of Quote:

a) Furnish the currency of quote. Indicated (Refer Annexure-1)

b) Change in currency once quoted will not be

allowed. Confirm compliance. Confirmed

10. Validity:

a) Confirm Offer Validity of FOUR (4) months from final bid due date.

Confirmed

b) Offer for two years spares, if applicable, shall be valid up to 1 (one) year from the final bid due

date. Confirm compliance.

Confirmed

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Sr. No.


11. Indicate shipping weight (net and gross) & volume of the consignment.


12. Performance Bank Guarantee:

a) Confirm goods to be supplied by you shall be

guaranteed for performance as per CI.No.21 of GPC (Imported) and you will submit PBG for 10% (ten percent) of the order value towards performance valid till Full guarantee period plus 6 (Six) months.

Confirmed

b) i) Confirm that the Performance Bank

Guarantee shall be strictly as per proforma enclosed with GPC and shall be through branches of Indian Public Sector Banks operating in Bidder's country. The Performance Bank Guarantee shall be furnished along with unconditional acceptance of Fax of Acceptance.

Confirmed

ii) Bank Guarantee from Indian Branches of

foreign (Bidder's) banks will be accepted only if the Indian Branch of the Bank is recognised as Scheduled Bank by Reserve Bank of India. However, Bank Guarantee from foreign branch will be accepted only if the same is countersigned by their Indian Branch or by any Scheduled Indian bank. Confirm compliance.

Confirmed

13. Confirm quoted prices shall remain firm and fixed till complete execution of order. Price Variation shall not be considered on any account. Confirm compliance.

Confirmed

14. Part Order:

a) Confirm acceptance to part order (However

individual quantities will not be split) Confirmed

b) In case of part order confirm all lump sum charges

quoted extra if any viz. Documentation, testing, third party inspection, packing, crating, handling, FOB, IBR etc., can be considered on prorata value basis. Confirm compliance.

Confirmed

15. Repeat Order: Acceptance of repeat order within the 6 (Six) months from date of basic order on same unit price(s) and terms & conditions as per the basic order.

Confirmed

16. Price Reduction towards Delayed Delivery: Confirm acceptance of price reduction for delay in deliveries specified in GPC.

Confirmed

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SPEC NO.




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Sr. No.


17. Terms of Payment:

Confirm Terms of Payment for supply in case of foreign bidders as per Clause No.3.5 under sub-heading "Terms of Payment" of Special Purchase Conditions (SPC).

Confirmed

18. a) Letter of Credit shall be opened after receipt of unconditional acceptance of Fax of Acceptance. However, the letter of credit shall contain a stipulation that L/C shall come into force only after receipt of 10% (ten percent) performance bank guarantee by BPCL. Confirm acceptance.

Confirmed

b) Letter of Credit shall be opened through a Govt. of

India Nationalised/ Scheduled Bank and hence need not be confirmed. Confirm acceptance.

Confirmed

c) However, if you still insist for confirmed L/C,

confirmation charges shall be borne by you. Confirm acceptance.

Confirmed

19. All Bank charges and stamp duties payable outside India in connection with payments to be made under the Purchase Order, if placed, shall be borne by you. All bank charges and stamp duties payable in India shall be borne by the Purchaser. Confirm compliance

Confirmed

20. Confirm acceptance in totality to the following

a) General Purchase Conditions (GPC) (For

Imported Equipment/Materials) Confirmed

b) Special Purchase Conditions (SPC). Confirmed

c) Terms and Conditions for Supervision of Erection,

Testing & Commissioning/ Onsite Training if applicable

Confirmed

d) Supervision Charges (if applicable) confirm that per

diem rate quoted for Supervision/ Onsite Training are inclusive of to & fro charges, Local transport charges, Lodging & Boarding charges, withholding charges

Confirmed/Not Applicable

e) Expected number of days for Supervision, Erection & Commissioning. Onsite training.

Days /Not Applicable Days /Not Applicable

f) Confirm acceptance to Technical Specifications/ Notes, etc as per RFQ without any deviation

Refer TCE.M4-991/No Deviations (Please tick whichever is applicable)

g) Deviation if any to RFQ terms and conditions shall be brought out strictly as per enclosed Annexure-2 to ATC (Confirmations to RFQ terms and conditions)

Refer ANNEXURE- 2 / No Deviations (Please tick, whichever is applicable)

h) If any discrepancies noted between the bidder's Confirmed

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SPEC NO.




ISSUE R0

Sr. No.


own quoted price schedule and the RFQ Schedule of Price then, the contents of RFQ Schedule of Price shall only prevail for all contractual purposes. Confirm compliance

21. Direct offer without the intermediary of an Indian Agent will only be considered

Confirmed

22. a) No correspondence with Indian Agent will be entertained. However, if Indian Agent is involved, the bidder shall provide reason/ justification. Further it should be ensured by bidder that the agents get themselves registered with Reserve Bank of India (RBI). Payments to Indian Agent shall only be remitted after getting proof of registration with RBI, New Delhi. The payments to overseas suppliers (i.e. the principals) shall be released through L/C after deducting the Indian agent's commission from the quoted prices. Confirm compliance

Confirmed

b) Indicate the name of the Indian Agent, with his full address and percentage of commission included in your quoted prices


c) Indian Agent Commission will be paid directly by Owner to Indian Agent in equivalent Indian Rupees (on conversion rate as applicable on the date of payment to BIDDER) after satisfactory completion of the order. Confirm acceptance.

Confirmed

23. Please indicate name and address of your Bankers for L/C opening, telephone/E-mail address, etc.


24. All correspondence must be in ENGLISH language only.

Noted and complied.

25. Please confirm you have not been banned or delisted by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. This does not necessarily become criteria for disqualification. However if this declaration is not furnished, the bid shall be rejected as non-responsive.

Confirmed

26. Whether any of the Directors of BIDDER is a relative of any Director of Owner/TCE or the BIDDER is a firm in which any Director of Owner/ TCE or his relative is a Partner or the BIDDER is a private company in which any director of Owner/ TCE is a member or Director.

No/ If YES Specify

27. Deviations to Terms & Conditions shall lead to loading of prices as per Special Instructions to Bidders or rejection of offer. Please confirm.

Confirmed

28. Any claim arising out of order shall be sent to Owner in writing with a copy to TCE within 3 months from the date of last despatch. In case the claim is received

Confirmed

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after 3 months, the same shall not be entertained by TCE/ Owner.

29. Indicate the RFQ Item / Tag numbers regretted by you. Indicated ( Refer Un priced Schedule of Price)

30. Vendor to quote as per the requirements and Terms & Conditions of the RFQ Document including all the enclosures and not to stipulate deviations/ exceptions. Once quoted, the vendor shall not make any subsequent price changes, whether resulting or arising out of any technical/ commercial clarifications and details sought on any deviations, exceptions or stipulations mentioned in the vendor offer unless any amendment to RFQ Document is issued by BPCL/ TCE. Similarly, no revision in quoted price shall be allowed should the deviations stipulated by vendor are not accepted by BPCL/ TCE and are required to be withdrawn by vendor in favour of meeting the requirements and complying to the terms and conditions of the RFQ Document. Any unsolicited proposed price change by the vendor is likely to render the vendor offer liable for rejection. Confirm compliance.

Confirmed

31 Terms and conditions, if any, appearing in quotation shall be treated as null and void and shall not be applicable in the event of order. In case of contradiction between the confirmations given above and terms & conditions mentioned elsewhere in the offer, the confirmation given herein above shall prevail.

Confirmed

32. Confirm acceptance to furnishing of phytosanitary certificate for packing requirements as per Annexure-3 enclosed.

Confirmed

BIDDER’s SIGNATURE & DATE

SEAL/ STAMP

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SPEC NO.




ISSUE

R0

ANNEXURE - 1

NAME OF BIDDER: _________________________________ OFFER REF. _______________________________________ Dated: _____________ RFQ NO.: __________________________________________ ITEM: _____________ PROJECT: OFFSITES & UTILITIES FOR NHT/CCR WE CONFIRM THE SALIENT FEATURES OF THE OFFER ARE AS BELOW:

1 Indicate International Seaport / Airport of Exit & Country

2 Furnish TPI Charges (by Agencies nominated by BPCL, LRQA/ BVQI/ TUV) applicable extra for non-IBR items.

3 Manufacturer's name & address

4 Country of Origin from where the goods have been offered

5 Furnish Currency of quote. Change in currency once quoted will not be allowed.

6 Indicate shipping weight (net & gross) & volume of the consignment.

7

Indicate name & address of your Bankers for L/C opening, telephone/E-mail address.

Account No. Swift Code

Banker's Name Address

Phone

Fax

E-mail ID

8 Indicate RFQ Item / Tag numbers Regretted by you. Indicated in Unpriced copy of Schedule of Price

9 Indicate the name of the Indian Agent, with his full address and percentage of commission included in your quoted prices.

BIDDER’S SIGNATURE & DATE: _______________________________ WITH SEAL/STAMP

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SPEC NO.




ISSUE RO

ANNEXURE-2

CONFIRMATIONS TO RFQ TERMS AND CONDITIONS (COMMERCIAL)

This has reference to the RFQ for subject item. We hereby confirm our acceptance to all the Terms and Conditions as specified in the RFQ Documents including all the enclosures except for the following:

SL. NO.

SPECIFICATION NO.

PAGE NO CLAUSE NO.

DEVIATION

1.

2.

3.

4.

5.

6. Note:

Any deviations taken by the Bidder shall be brought out strictly in this format and enclosed with Unpriced Bid.

Any deviations not brought out in this format and mentioned elsewhere in the bid shall not be recognized and the same shall be treated as null and void.

Bidder’s own terms and conditions, if any, mentioned elsewhere in the bid shall not be recognized and the same shall be treated as null and void.

We confirm that deviations, if any, taken to the RFQ Commercial Terms & Conditions, shall result in either loading of prices or rejection of the offer.


NAME

DESIGNATION

COMPANY

DATE

Page 72 of 90

SPEC NO.




ISSUE RO

ANNEXURE-3


NAME

DESIGNATION

COMPANY

DATE

Page 73 of 90

TATA CONSULTING ENGINEERS LIMITED SECTION B

TCE.6079A-950 PROJECT INFORMATION SHEET 1 OF 2

ISSUE R0

1.0 SITE INFORMATION

1.1 Plant Location : Mahul, Mumbai

1.2 State : Maharashtra

1.3 Nearest Important Town : Mumbai

1.4 Nearest Railway : Mumbai

1.5 Nearest Port : Mumbai

1.6 Nearest Airport : Chatrapati Shivaji Airport, Mumbai

2.0 METEOROLOGICAL DATA

2.1 Elevation above mean sea level

: 6.71 m

2.2 Minimum Ambient temperature

: 12 °C

2.3 Maximum Ambient temperature

: 45°C

2.4 Design dry bulb temperature

: 40°C

2.5 Design wet bulb temperature

: 32°C

2.6 Design temperature for electrical Equipment

: 45°C

2.7 Relative humidity : 100% @ 32°C

2.8 Rainy season : June -September

2.9 Annual Rainfall (Max/Min/A vg)

: Max.: 125mm/hr

2.10 Rainfall data: for 1-hour period

: 102mm

2.11 Wind velocity : 9m/s

2.12 Wind load : According to IS 875

2.13 Predominant wind direction

: W to E and SW to NE

2.14 Basic wind speed : 44 m/sec

2.15 Seismic Design Criteria : IS 1893 (Part 1)2002 and IS 1893 (Part 4)2005

2.16 Seismic Zone no : III

2.17 Seismic Zone Factor : 0.16

Page 74 of 90

TATA CONSULTING ENGINEERS LIMITED SECTION B

TCE.6079A-950 PROJECT INFORMATION SHEET 2 OF 2

ISSUE R0

3.0 ELECTRICAL SYSTEMS

1.0 Power Supply

Sr.No. Voltage Level

Fault Level Voltage, Frequency, Application

1.1 HV1 26.25kA for 1 sec (i.e.1000 MVA at 22 kV)

22kV(+/-10%), 3 Ph, 3 W, 50 Hz(+/-3%), AC, Solidly grounded

1.2 HV2 40kA for 1 sec (i.e.1500 MVA at 6.6 kV)

6.6kV(+/-10%), 3 Ph, 3 W, 50 Hz(+/-3%), AC, Resistance grounded (Earth fault current restricted to 400A) for HV Motors and Distribution Transformer

1.3 LV1 50kA for 1 sec (i.e.36MVA at 0.415kV) for LV load other than Lighting

0.415kV(+/-10%),3 Ph, 4 W, 50 Hz (+/-3%), AC, Solidly grounded for LV Motors upto 132kW and other LV load

1.4 LV2 9kA for 1 sec, 240V for Lighting, 1-ph receptacle

0.240kV(+/-10%), 1 PH, 2 W, 50 Hz(+/-3%), AC, Solidly grounded for Lighting and other loads like receptacles, space heater

1.5 Standby Emergency Supply

50kA for 1 sec (i.e.36MVA at 0.415kV)

0.415kV(+/-10%), 3 PH, 4 W, 50 Hz(+/-3%), AC, Solidly grounded for LV Motors upto 132kW and other LV load from Emergency Power Distribution board

1.6 Combined Volt. & Freq. Variation 10%

1.7 Envisaged Improved Power Factor 0.95 lagging

2.0 Control Supply

Sr.No. Application Control Supply

2.1 For 6.6 kV Panels 240V(+/-10%), 1 PH, 50 Hz (+/-3%), AC for Spring charging motor, Space Heater, Lamp Circuit 110 V (+10%,-15%), DC for Tripping coil, Closing Coil, Indication lamps, annunciation Circuit (ungrounded)

2.2 For LT Breaker control and protection

240V, 1 PH, 50 Hz, AC for Spring charging motor, Space Heater, Lamp Circuit tapped from phase and Neutral before incomer 110 V, +10%,-15%, DC for Tripping coil, Closing Coil, Indication lamps, annunciation Circuit (ungrounded)

2.3 For instrumentation and control (DCS/PLC control)

110V(+/-1%), 1 PH, 50 Hz(+/-1%), AC UPS supply with floating neutral

2.4 For Motor Starter control

240V(+/-10%), 1 PH, 50 Hz (+/-3%), AC Tapped from phase and Neutral from the bus

Page 75 of 90

p7p020

Rectangle

SPEC. NO. TCE.M4-903

TATA CONSULTING ENGINEERS LIMITED SECTION: E

DRAWINGS, ENGINEERING DOCUMENTS AND INSTRUCTION MANUALS

SHEET 1 OF 6

ISSUE R5

TCE FORM NO. 329 R5 FILE NAME: M4903R5.DOC

1.0 SCOPE This specification covers the requirements to be followed by the VENDOR/

CONTRACTOR while submitting Drawings, Engineering Documents and Instruction Manuals

2.0 DRAWINGS AND DOCUMENTS 2.1 All drawings and documents submitted by the VENDOR/CONTRACTOR

including those submitted at the time of bid shall be with sufficient detail to indicate the type, size, arrangement, weight of each component, breakdown for packing and shipment, the external connections, fixing arrangements required, the dimensions required for installation and interconnection with other equipment and materials, clearance and spaces required between various portions of equipment and any other information specifically requested in the enquiry document.

2.2 Each drawing and document submitted by the VENDOR/CONTRACTOR shall

be clearly marked with the following details. (a) Name of the PURCHASER (b) Name of the CONSULTANT (c) Project Title including (if applicable) number of units and unit numbers (d) Purchase Order Number/Contract Number (e) Title of the Drawing or Document clearly identifying the system,

equipment or part (f) Drawing or Document Revision Number and Date of Revision (g) Space for PURCHASER/CONSULTANT's Drawing Number (h) Name of the VENDOR/CONTRACTOR (i) In case of SUB-VENDOR/SUB-CONTRACTOR or MANUFACTURER's

drawing, name of the SUB-VENDOR/SUB-CONTRACTOR or MANUFACTURER shall be incorporated.

(j) Drawings and documents shall be duly signed in ‘checked’ and

‘approved’ columns. (k) Scale to which the drawing is drawn (l) Cross references to all relevant drawings and documents (m) All relevant notes to the drawings and documents. All notes necessary

for understanding and execution of work shown on a drawing or document shall be presented on the same drawing or document.

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SHEET 2 OF 6

ISSUE R5


(n) All legends to all notations (o) Details of revisions carried out as mentioned in para 2.13 below (p) Bill of materials shall be tabulated, wherever required. (q) All titles, notings, markings and writings on the drawing shall be in

English. (r) All the dimensions shall be in metric units. (s) If standard catalogues are submitted, the applicable items shall be

highlighted therein. 2.3 CATEGORISATION OF DRAWINGS AND DOCUMENTS 2.3.1 The drawings and documents submitted by the VENDOR/CONTRACTOR are

generally categorised under the following three heads: (a) Drawings and documents which are to be reviewed and approved

(Category FA) (b) Drawings and documents which are to be reviewed and commented

but are not for approval (Category FR). (c) Drawings and documents which are for information and records only

(Category FI) 2.3.2 The category of each drawing and document shall be decided by the

PURCHASER/CONSULTANT. 2.4 LIST OF DRAWINGS AND DOCUMENTS On the issue of Purchase Order or Award of Contract, the VENDOR/

CONTRACTOR shall furnish a detailed drawing and document schedule with descriptive title and expected dates of submission within the time as specified in the enquiry document. The categorisation of drawings and documents as per para 2.3.1 above shall be marked by the PURCHASER/CONSULTANT on the Drawing and Document Schedule. The VENDOR/CONTRACTOR shall incorporate these details and submit revised schedules. This schedule shall be revised and drawings and documents added, as necessary, during the progress of work with the concurrence of the PURCHASER/CONSULTANT.

2.5 QUALITY OF DRAWINGS AND DOCUMENTS 2.5.1 The VENDOR/CONTRACTOR shall prepare all necessary detailed drawings,

documents and designs etc., giving full and complete information to enable the PURCHASER/CONSULTANT to properly review the design of work.

2.5.2 Drawings and documents shall be fully legible and drawn in ink and all writing

shall be clearly printed or stencilled.

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SHEET 3 OF 6

ISSUE R5


2.5.3 Reproduced drawings shall be clear and legible with no background shade. Sections and details of points of the work shall be shown on the same drawing of the work to which these relate.

2.5.4 Drawings and their title blocks shall be properly drawn, prepared and printed to

the approval of the PURCHASER/CONSULTANT. 2.5.5 Drawings poorly drafted or engineered or without signatures in checked and

approval columns will be returned to the VENDOR/CONTRACTOR without review, for necessary action.

2.6 DRAWINGS AND DOCUMENTS BY SUB-VENDORS/SUB-CONTRACTORS Drawings and documents provided by the SUB-VENDORS/SUB-

CONTRACTORS shall be checked thoroughly by the VENDOR/ CONTRACTOR with special regard to measurements, size of components, material and details to satisfy himself that they conform to the requirements and to the intent of the enquiry document and the VENDOR/CONTRACTOR shall place thereon his signature and the date of his approval before submitting the same to the PURCHASER/CONSULTANT. Drawings and documents found to be inaccurate or otherwise in error shall be returned to the VENDOR/ CONTRACTOR for corrections.

2.7 DESIGN CALCULATIONS The VENDOR/CONTRACTOR shall generally furnish the following information. 2.7.1 Manual Design Calculations (a) Input data and source of information (b) Design criteria to satisfy statutory requirements (c) Formulae used and references for the same (d) Assumptions made. Assumptions made based on experience shall be

clearly mentioned. (e) Latest applicable National/International Codes and Standards. The

Codes and Standards shall be referred to with year of publication, revision number, amendment/addenda.

(f) Reference drawings and documents along with their revision numbers (g) Final results, conclusions and recommendations. 2.7.2 Analysis and Design Calculations using Computers (a) VENDOR/CONTRACTOR shall use accredited and validated software

and the same shall be indicated.

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SHEET 4 OF 6

ISSUE R5


(b) Modelling, wherever applicable (c) All information as called for in para 2.7.1 above 2.8 SEQUENCE OF SUBMISSION OF DRAWINGS AND DOCUMENTS 2.8.1 Drawings and documents shall be submitted without delay in line with the

agreed schedule as per para 2.4 above. Number of copies submitted to the PURCHASER/CONSULTANT shall be as per the distribution schedule in Section-F of the enquiry document.

2.8.2 The sequence of submission of drawings and documents shall be such that all

information or data is available for reviewing each drawing and document when it is received.

2.8.3 Revised drawings and documents shall be immediately re-submitted for

approval unless directed otherwise by the PURCHASER/CONSULTANT. 2.8.4 Drawings and documents submitted out of sequence will be returned to the

CONTRACTOR without review for re-submission as per the sequence of drawing and document submission.

2.9 The PURCHASER/CONSULTANT shall have the right at all reasonable times to

see at the work place of the VENDOR/CONTRACTOR, all drawings and documents of any portion of the work.

2.10 The drawings and documents submitted by the VENDOR/CONTRACTOR shall

be reviewed by the PURCHASER/CONSULTANT as far as practicable within four (4) weeks and shall be marked up with comments, if any.

One print of such drawings and documents shall be returned to the VENDOR/

CONTRACTOR duly signed by the PURCHASER/CONSULTANT clearly identifying the review status of the drawing or document.

The VENDOR/CONTRACTOR shall incorporate such modifications and/or

corrections and submit the final drawings and documents for approval. If the VENDOR/CONTRACTOR is unable to incorporate comments in his

drawings or documents, he shall clearly state in his forwarding letter such non-compliance along with valid reasons.

Any delays arising out of failure by the VENDOR/CONTRACTOR to rectify the

drawings and documents to the satisfaction of the PURCHASER/ CONSULTANT in good time shall not alter the CONTRACT completion date.

2.11 Further work by the VENDOR/CONTRACTOR shall be in strict accordance

with these drawings and documents and no deviations shall be permitted without the written approval of the PURCHASER/CONSULTANT.

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SHEET 5 OF 6

ISSUE R5


2.12 The PURCHASER/CONSULTANT's approval of the VENDOR/ CONTRACTOR’s and SUB-VENDOR’s/CONTRACTOR’s drawings and documents shall not relieve the VENDOR/CONTRACTOR from his responsibility for errors or omissions which may exist, even though work is done in accordance with such approved drawings and documents. When such errors or omissions are discovered later, these shall be made good by the VENDOR/ CONTRACTOR at his expense irrespective of any approval of the PURCHASER/CONSULTANT.

2.13 REVISION OF DRAWINGS AND DOCUMENTS 2.13.1 For all revisions of the drawings and documents, the VENDOR/CONTRACTOR

shall ensure that all revisions are clearly encircled with revision numbers marked on the drawings and documents.

2.13.2 The VENDOR/CONTRACTOR shall also ensure that general details of revisions

are indicated for each revision in the revision block of the drawing or document along with the date and signed by the approving authority.

2.14 Any manufacturing and fabrication work carried out prior to the approval of the

drawings and documents shall be at the VENDOR’s/CONTRACTOR's own risk and expenses.

2.15 Final drawings and documents of the work as completed ('As-Built' drawings)

shall be prepared by the VENDOR/CONTRACTOR and forwarded to the PURCHASER/CONSULTANT.

'As-Built' drawings and documents shall be submitted within three (3) months of

the issue of the Provisional Acceptance Certificate. 2.16 REPRODUCIBLES 2.16.1 Reproducibles, where called for in the distribution schedule in Section F of the

Enquiry Document shall be submitted after the approval of drawings and documents.

2.16.2 Upon completion of the installation, the VENDOR/CONTRACTOR shall furnish

a complete set of drawings and documents on reproducible tracing. The VENDOR/CONTRACTOR shall make in a neat and accurate manner, a complete record of all changes and revisions to the original design, as installed in the completed work. These drawings and documents shall be submitted to the PURCHASER/CONSULTANT for records and these become the property of the PURCHASER.

2.16.3 In case the drawings and documents are prepared using drafting software,

original floppy or compact disc shall be submitted. In addition drawings and documents on Kilburn reproducible tracings film or equivalent shall be submitted as called for in the enquiry document.

Page 80 of 90




SHEET 6 OF 6

ISSUE R5


3.0 ENGINEERING DATA 3.1 The furnishing of engineering data by the VENDOR/CONTRACTOR shall be in

accordance with the schedule for each set of equipment as specified in the technical specifications and the same shall be in English Language and in metric units unless specified otherwise. The review of these data by the PURCHASER/CONSULTANT will cover only general conformance of the data to the specifications and documents interfaces with the equipment provided under the specifications, external connections, and of the dimensions which might affect plant layout. This review by the PURCHASER/CONSULTANT may not indicate a thorough review of all dimensions, quantities and details of the equipment, materials, any devices or items indicated or the accuracy of the information submitted. This review and/or approval by the PURCHASER/ CONSULTANT shall not be construed by the VENDOR/CONTRACTOR, as limiting any of his responsibilities and liabilities for mistakes and deviations from the requirements, specified under these specifications and documents.

3.2 All engineering data submitted by the VENDOR/CONTRACTOR after final

process including review and approval by the PURCHASER/CONSULTANT shall form part of the CONTRACT documents and the entire works covered under these specifications shall be performed in strict conformity, unless expressly advised otherwise by the PURCHASER/CONSULTANT in writing.

4.0 INSTRUCTION MANUALS 4.1 The VENDOR/CONTRACTOR shall submit to the PURCHASER/

CONSULTANT for their review, the preliminary instruction manuals for all the equipment, covered under the CONTRACT within the time agreed upon between the PURCHASER/CONSULTANT and the VENDOR/CONTRACTOR. The final instruction manuals complete in all respects shall be submitted by the VENDOR/CONTRACTOR within thirty (30) days before the first shipment of the equipment. The instruction manuals shall contain full details and As-Built drawings for all the equipment furnished, the erection procedures, testing procedures, operation and maintenance procedures of the equipment and the same shall be written in English Language unless specified otherwise in the enquiry document. Each manual shall also include a complete set of approved/as-built drawings together with performance/rating curves of the equipment and test certificates where applicable. These instruction manuals shall be submitted in the form of one (1) reproducible original and number of copies shall be as per Section F of the Enquiry Document.

4.2 If, after the commissioning and initial operation of the plant, the instruction

manuals require any modification/additions/changes, the same shall be incorporated and the updated final instruction manuals shall be submitted in the form of one (1) reproducible original and number of copies shall be as per Section-F of the enquiry document.

Page 81 of 90



PROGRESS SCHEDULE AND REPORTS SHEET 1 OF 3

ISSUE R7


1.0 SCOPE This specification covers general requirements of planning and scheduling of

work and progress reporting by the VENDOR/CONTRACTOR. 2.0 PLANNING AND SCHEDULING OF WORK 2.1 Within a period of two weeks from the date of issue of LETTER OF

INTENT/PURCHASE ORDER/AWARD OF CONTRACT the VENDOR/ CONTRACTOR shall furnish documents as indicated at para 2.2 below, to the PURCHASER/CONSULTANT. The VENDOR/CONTRACTOR shall furnish the dates of manufacture, testing, despatch, completion of erection and commissioning or stages of work. Work shall be divided into parts and items, showing the order to be adopted for the execution and ensuring that periods do not exceed the periods indicated in the LETTER OF INTENT/PURCHASE ORDER/CONTRACT.

2.2 NETWORK SCHEDULE OR LINKED BAR CHART The VENDOR/CONTRACTOR shall submit the Network Schedule or Linked Bar

Chart for his portion of supply or erection work to the PURCHASER/ CONSULTANT showing the logic and period of execution of activities for review and approval.

2.2.1 EQUIPMENT SUPPLY (a) Commencement and completion of submission of final design data,

specifications and calculations (b) Commencement and completion of submission of drawings of various

categories (c) Procurement of raw materials and bought out items (d) Manufacturing process indicating all major stages (e) Shop inspection and testing indicating all inspection and tests (f) Shipment indicating each planned shipment (g) Other major key activities considered to be critical to the progress of the

PURCHASE ORDER 2.2.2 EQUIPMENT SUPPLY AND ERECTION CONTRACT (a) Commencement and completion of submission of final design data,


categories

Page 82 of 90




ISSUE R7


(c) Procurement of raw materials and bought out items (d) Manufacturing process indicating all major stages (e) Shop inspection and testing indicating all inspection and tests (f) Shipment indicating each planned shipment (g) Other major key activities considered to be critical to the progress of

the PURCHASE ORDER/CONTRACT (h) Commencement of preliminary works (i) Detailed stages of construction and erection for each equipment,

structure and system (j) Resources such as labour, material and equipment etc. planned to be

mobilised (k) Commissioning of all major systems 2.2.3 WORKS CONTRACT (a) Commencement and completion of submission of final design data,


categories (c) Procurement of raw materials and bought out items (d) Manufacturing process indicating all major stages (e) Shop inspection and testing indicating all inspection and tests (f) Shipment indicating each planned shipment (g) Other major key activities considered to be critical to the progress of

the PURCHASE ORDER/CONTRACT (h) Commencement of preliminary works (i) Detailed stages of construction and erection for each equipment,

structure and system (j) Resources such as labour, material and equipment etc. planned to be

mobilised (k) Commissioning of all major systems (l) Phased requirement of bulk materials, if supplied by the PURCHASER

Page 83 of 90




ISSUE R7


(m) Cash flow, if required by the PURCHASER/CONSULTANT 2.3 Appropriate time shall be allocated for the approval of the documents and

inspection of the equipment by the PURCHASER/CONSULTANT. Such time periods shall be indicated in the Network Schedule or Linked Bar Chart.

2.4 Work shall be carried out in line with the Network Schedule or Linked Bar Chart

approved by the PURCHASER/CONSULTANT. The Network Schedule or Linked Bar Chart shall be updated every month or at a frequency mutually agreed upon.

2.5 Major milestones and completion dates as indicated in the approved Network

Schedule or Linked Bar Chart shall not be amended unless the consent of the PURCHASER/CONSULTANT has been obtained.

2.6 Progress meetings shall be held at regular intervals and latest updated and

approved Network Schedule or Linked Bar Chart shall be the basis for discussion. Responsible representatives of the VENDOR/CONTRACTOR and the PURCHASER/CONSULTANT shall attend the meeting.

3.0 PROGRESS REPORTS 3.1 During manufacture or the execution of the PURCHASE ORDER/CONTRACT

the VENDOR/CONTRACTOR shall furnish monthly progress reports to the PURCHASER/CONSULTANT in a format as specified by the PURCHASER/ CONSULTANT. The report shall indicate the progress achieved during the month and total progress up to the month as against scheduled progress. Anticipated completion dates in respect of key phases of work such as release of drawings for fabrication, procurement of raw material, fabrication, inspection, testing and shipment shall be indicated.

3.2 Corrective action for the slippage, if any, in the schedule shall be highlighted in

the progress report. 3.3 After the site work or erection has commenced, the VENDOR/CONTRACTOR

shall provide the PURCHASER/CONSULTANT, at regular intervals, the detailed reports on the progress of all works under the CONTRACT. In case of erection, of critical items, VENDOR/CONTRACTOR shall submit a document indicating the proposed erection scheme with complete details of erection planning and resources proposed to be used for review and approval by PURCHASER/ CONSULTANT. The VENDOR/CONTRACTOR shall submit photographs showing the progress of work at the time and in the manner specified by the PURCHASER/CONSULTANT. The VENDOR/CONTRACTOR shall provide the PURCHASER/CONSULTANT, with daily reports giving the number of labourers, skilled workers, supervisory staff and major construction equipment - his own as well as the SUB-VENDOR’s/SUB-CONTRACTOR’s employed by him, in addition to their locations at the work site.

Page 84 of 90

TATA CONSULTING ENGINEERS LIMITED SECTION F TCE.6079A-952

SCHEDULE OF DRAWING / DOCUMENT DISTRIBUTION SHEET 1 OF 1 OF 4

ISSUE

R0

TCE FORM 329 R5

Sl. No.

Description Supplier / Contractor

BPCL TCE

1. General Correspondence from Vendor

a) Commercial S Ori. 2 (*)

b) Technical S Ori. 2 (*)

2. General Correspondence from :

a) TCE Ori. 1 S

b) BPCL Ori. S 2 (*)

3. Vendor Manufacturing, fabrication, delivery and erection schedule

S 1 2 (*)

4. Manufacturing Test Reports S Ori. + 1 2 (*)

5. Vendor Drawings / Documents

a) First submission and subsequent revisions

S 2(#) 3(#*)

b) As-Built S R + 4 2(#)

(*): One Copy to TCE Site (#): TCE shall review the drawings and stamp with comments and send the commented copies to BPCL and Vendor. Legend S -- Source, Ori. -- Original, R -- Reproducible n -- Number of Copies required.

Page 85 of 90

SPEC NO.

TCE.6079A-B-Z-204

TATA CONSULTING ENGINEERS LIMITED SECTION: SOP

SHEET 1 OF 5 OF 4 SCHEDULE OF PRICE

SCHEDULE OF PRICE

Page 86 of 90

SPEC NO.

TCE.6079A-B-Z-204



CONTENTS - SCHEDULE OF PRICE

Sl. No. Description

1. Schedule of Price for Indian Bidder ( Form B1)

2. Schedule of Price for Foreign Bidder ( Form B2)

3. Schedule Of Unit Prices (Form B3)

Page 87 of 90

SPEC NO.

TCE.6079A-B-Z-204



SCHEDULE OF PRICE FOR INDIAN BIDDERS (FORM B1)

Permeable to Schedule of Price

1) Bidders shall not alter the contents of this schedule of prices. If the bidder wants any additions / alterations, these shall be brought out separately.

2) Bidder shall quote Freight Charges in percentage (%) of basic price, failing which

Freight Charges shall be considered as Inclusive of quoted Basic Price 3) Basic Price shall be on FOT site basis inclusive of Packing & Forwarding Charges.

4) Quoted prices shall be exclusive of all the taxes & duties.

5) All taxes & duties will be as per Annexture -1 to Pre-Filled ATC.

SI.No DESCRIPTION INR

1

Basic price for supply of HT cables as per Form B3, in strict compliance with technical specification and various attachments / enclosures / annexure mentioned therein, data sheets, standards, specifications and to the satisfaction of the Engineer-in-Charge.

Price Indicated in SI.No.1 in Words:

BIDDER’S Signature: Company Seal: BIDDER’S Name: -------------------------------------------------------------------------

Page 88 of 90

SPEC NO.

TCE.6079A-B-Z-204



SCHEDULE OF PRICE FOR FOREIGN BIDDERS (FORM B2)

Permeable to Schedule of Price

1) Bidders shall not alter the contents of this schedule of prices. If the bidder wants any additions / alterations, these shall be brought out separately.

2) Bidder shall quote Freight Charges in percentage (%) of basic price, failing

which Freight Charges shall be considered as Inclusive of quoted Basic Price

3) Basic Price shall be on FOB Port of exit basis, inclusive of Packing & Forwarding Charges & any withholding tax.

4) Quoted prices shall be exclusive of all the taxes & duties.

5) All taxes & duties will be as per Annexture -1 to Pre-Filled ATC.

SI.No DESCRIPTION EURO/ USD

1

Basic price for supply of HT cables as per Form B3, in strict compliance with technical specification and various attachments / enclosures / annexure mentioned therein, data sheets, standards, specifications and to the satisfaction of the Engineer-in-Charge.

Price Indicated in SI.No.1 in Words:


Page 89 of 90

SPEC.NO.

TCE.6079A-B-Z-204



ISSUE

R0

SCHEDULE OF UNIT PRICES (FORM B3)

Sl.no.

Cable size Cable Type

Quantity Unit Price

Total Price

(meter) In Figure In Figure In Words

1. Stranded Compact Circular Copper / Aluminium Conductor, Conductor Screened with Extruded Semi-conducting compound, XLPE Insulated, Insulation Screened with extruded semi-conducting compound in combination with copper tape (0.3 KA for one sec.), cores laid up, inner sheath of extruded PVC , aluminium flat strip armoured, and overall FRLS PVC Sheathed cable conforming to IS:7098/II/85 with latest amendments:

1.1 1Cx630 Sq.mm -Cu 33kV (E) 15500 1.2 3Cx300 Sq.mm -Al 6.6kV (UE) 1900 1.3 TOTAL of 1.1 to 1.2


Page 90 of 90

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