Page 1 Pay Inter-Company Vouchers by Hand Check By MIS Department.

Pay Inter-Company Vouchers by Hand Check

By MIS Department

What are Inter-Company Vouchers?

• When a shipment to the Purchasing Company (e.g., Jordache) is billed on RLM, a record (voucher) for each PO is created in the Purchaser’s Accounts Payable system, payable to the Vendor (e.g., MG)

• For Related Factory (e.g., MKLEN) shipments, an AP voucher is also created in the Vendor’s Accounts Payable system, payable to the Factory

• These vouchers are not paid with paper checks, nor with the standard “hand” checks (electronically). Instead, a special Inter-Company payment process is used to clear (pay) the inter-company vouchers.

(Skip to the Main Menu)

Glossary of Training Terms

• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter

information– Value: The information (data) being entered in the

field. Example: Division number, FGPO number– Icon: An image you may click to perform a function

such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse

button once. This will activate an icon or select a row in a list of values

– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Using the RLM System

• These are the primary RLM icons you will use:– Search: Located next to entry fields. Clicking this

icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)

– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen

– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen

– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)

– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Enter your User ID and

Password here

Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive.

Sign On

Click OK

Click the check (or hit the Enter key) to proceed

Welcome

Click here to proceed

(Enter key)

RLM Main Menu

Enter the Company number

If you don’t enter a Company or enter the wrong number, you will receive this

error: Click OK

Click the Accounts Payable button in the

menu

AP Main Menu

Select “AP Entry or Payment Menu”

(option 1)

AP Entry and Payment Menu

Select “Special Menu Options”

(option 55)

AP Entry Special Options

Click the Pay Inter-Company Invoices

option

Select Company

Double-Click on the correct company

Select AP Bank

Double-Click on the MG Overseas

AP bank

Enter Exchange Rate

If applicable, enter an override to the existing exchange rates for the local currency to USD

Click OK to submit (or bypass)

Bypass Exchange Rate Override

If the Rate was left as zero on

purpose, click OK

Select Batch of Invoices

Enter the Vendor number or click the

icon to select from a list

Enter a check number

Enter the total check amount (this can be

skipped until invoices are selected)

Enter the check date (MMDDYY) and

effective date

Click OKYou may also limit

the invoices by entering a date range

Enter Check Amount in Local Currency

Enter the check amount in local

currency

Click OK to submit (or bypass)

List of Open Invoices

Select the invoice(s) to be paid. Use SHIFT to select multiple lines in sequence, or CTRL-click to pick and

choose

Click OK

Batch Out of Balance

This window appears if the total amount of the

selected invoices does not match the entered check

value

Press the F10 key to update the check amount with the amount of the

selected invoices

Payment Complete

Once payment is complete, the system returns you to the list of

Banks

What Happens Next?

Page 1 Pay Inter-Company Vouchers by Hand Check By MIS Department.

Documents

Transcript of Page 1 Pay Inter-Company Vouchers by Hand Check By MIS Department.