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E: [email protected] P: 07 4946 9222 F: 07 4946 9009 W: www.hamiltonislandweddings.com
Upgrade to a Whitehaven Beach Ceremony – Additional $5000 (subject to change) Includes return helicopter transfers for you and your fiancé, along with your Wedding Planner, Celebrant &
Photographer, all permits plus inclusion of HIW’s Whitehaven Beach Ceremony Photography Package.
www.hamiltonislandweddings.com/how-to-book
HAMILTON ISLAND WEDDING FEE The Wedding Fee is required for all weddings utilising the private property of Hamilton Island for aspects of
their wedding celebration and comprises a host of inclusions, listed below. This Wedding Fee is valid for
weddings to be held between 1st April 2017 & 31st March 2018. Other prices in this document are all subject
to change.
Monday to Thursday - $2250 / Friday to Sunday - $2750 A non-refundable deposit of $2,000 is required at the time of booking to secure your ceremony time & date
Exclusive Wedding Ceremony Time – Ensuring priority use of your ceremony location and required
facilities, so no other island activities impact on your special day.
On Island Ceremony Location – Choose between All Saints Chapel & Chapel gardens, Catseye
Beach, One Tree Hill, or even your own accommodation – or upgrade to Whitehaven Beach, qualia,
Yacht Club or Golf Club.
Professional sound system & signing table included. Upgrades quoted separately & conditions apply.
Personal Wedding Planner – To assist you as much as or as little as you need, and to attend to the
behind the scenes administrative work required for every wedding on Hamilton Island.
Sourcing and Booking of a Civil or Religious Officiator – This includes arranging the transfers and pick
up’s for your officiator on the day. View profiles & pricing: www.hamiltonislandweddings.com/celebrants
Pre-Ceremony Jaguar Limousine Transfers – Arrive in absolute style and comfort with separate
transfers for you and your fiancé from your accommodation to the ceremony location.
Coordination of your Reception Function or Celebration Lunch/Dinner – Your Wedding Planner will
assist in choosing the ideal venue, food & beverage options for your celebration.
Photography and Videography Locations – After your ceremony, your HIW Photo/Video Team will
guide you around Hamilton Island to your chosen locations, making the most of this stunning
destination. The number of locations visited will be based on your chosen HIW photo and video
package. Access to specific locations is subject to conditions/availability. Our team will assist you
with location choices, scheduling and photo and video package options.
Priority Access to Quality “On Island” Suppliers – Priority access to special benefits & arrangements
negotiated with Hamilton Island’s wide range of wedding product & service suppliers, such as
professional florist, hair & beauty salon, in house decoration and theming specialists, aviation
services, AV suppliers and much more. Additional costs apply
Accommodation Discount & clubHIW Membership – All HIW wedding couples and all their guests
receive free membership to clubHIW which will provide them with 10% accommodation discount on
Hamilton Island’s great range of hotel properties including Reef View, Beach Club, Palm Bungalows
and qualia Leeward Pavilions. See page 4 for more information - Subject to availability
Bridal Couple Room Credit – As a special thank you, all HIW wedding couples staying in Hamilton
Island Hotel properties receive a $150 room credit when they book a minimum 2 night stay!
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CEREMONY LOCATIONS Hamilton Island has more than 10 ceremony locations to suit every taste, style and budget. Whether you
wish for an intimate celebration with just the 2 of you present, a barefoot Whitehaven Beach wedding or
more traditional ceremony in our beautiful island chapel, Hamilton Island has a location to bring your
wedding dreams to reality.
STANDARD OPTIONS – Included in Wedding Fee
ALL SAINTS CHAPEL
Max Capacity: 96 comfortably/112 max
ALL SAINTS CHAPEL GARDENS
Max Capacity: Unlimited
UPGRADE OPTIONS – Extra costs/conditions apply
HAMILTON ISLAND YACHT CLUB
Flag Deck & Bommie Deck
Additional costs and conditions apply.
Flag Deck is complimentary with a Reception at
Yacht Club Ketch and/or Cutter Rooms, Bommie
Deck or Bommie Restaurant.
Bommie Deck has a min spend of $8,000
OUTRIGGER LAWN
Max Capacity: Unlimited.
Only available to couples with an Outrigger reception
booking.
Additional fees apply.
HAMILTON ISLAND GOLF CLUB
5th Tee & Helicopter Pad
Max Capacity: 5th Tee - 50 / Helipad - 80
Additional costs, conditions & minimum photo &
video packages apply.
CATSEYE BEACH
Max Capacity: Unlimited
ONE TREE HILL
Max Capacity: Unlimited
Not available for 4pm or 5pm ceremony times.
WHITEHAVEN BEACH
Capacity: Best suited to groups under 10. Larger
groups can be catered for.
Modes of transport and costs vary & minimum photo
& video packages apply.
QUALIA
Max Capacity: 8
No children under 18 years old permitted.
All guests who attend a ceremony or reception at
qualia must also be staying at qualia at least 2
nights including the day/night of the ceremony or
reception and the bride and groom must also stay
the night before the wedding. If sole use of qualia
resort is taken (minimum nights & minimum spends
apply), you may invite outside guests to join in your
celebrations inside qualia grounds.
For more information on the conditions surrounding
hosting your wedding at qualia resort, please visit
hamiltonislandweddings.com/qualia-ceremony
www.hamiltonislandweddings.com/ceremony
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OUTRIGGER
Max Capacity: 200 people
Minimum Spend: $8,000
Menu Options From: $65 per person
CATSEYE BEACH
Max Capacity: 50 people
Minimum Spend: $5,000
Menu Options From: $65 per person
ON THE DOCK – not suitable for small children
Max Capacity: 60 people
Minimum Spend: $5,000
Menu Options From: $65 per person
RECEPTION VENUES Whether you wish for an intimate celebration with just a few family, friends and the sand between your toes
or a formal extravaganza for 200 guests, Hamilton Island has an option to suit everyone!
POOLSIDE – not suitable for small children
Max Capacity: 200 people
Minimum Spend: $5,000
Menu Options From: $65 per person
HAMILTON STAR
Max Capacity: 90 seated/150 stand up
Charter Fee From: $2,000
Menu Options From: $30 pp day/$70 pp night
GOLF CLUB
Max Capacity: 80 people
Minimum Spend: $7,000 + $2,700 Venue hire
Menu Options From: $80 pp
ROMANOS RESTAURANT
Area Max Pax Min Spend
Standard Dining 20 n/a
VIP Section Sole Use 28 $3,000
RHS Front Deck Sole Use 36 $4,000
LHS Front Deck Sole Use 42 $5,000
Entire Front Deck 110 $9,000
Bar Section 30 $2,500
Full Restaurant Sole Use 140 $12,000
Menus Options From: $80 per person
SAILS
Area Max Pax Min Spend
Standard Dining 25 n/a
Poolside Decking 20 $2,300
Beach Front Decking
Beachfront + Poolside
Veranda Bar Colonnade
50
70
25
$3,900
$4,900
$3,500
Entire Venue 160 $18,000
Menu Options From: $60 per person
QUALIA – Special conditions apply
A number of dining options are available including intimate dining in the Long Pavilion, or opt to take qualia
sole use and create your own itinerary and an experience you and your guests will never forget, including
grand outdoor poolside dining for up to 120 in the Pebble Beach precinct. Restrictions apply for reception
celebrations at qualia, for more information visit www.hamiltonislandweddings.com/qualia-reception.
www.hamiltonislandweddings.com/reception
HAMILTON ISLAND YACHT CLUB (HIYC)
Area Max Pax Min Spend
Ketch Room 70 $8,000
Ketch & Cutter Rooms 160 $12,000
Bommie Deck 90 $8,000
Private Dining Room 40 $6,000
Black Coral Room 16 $2,000
Bommie Restaurant 80 $12,000
Menus Options From: $100 per person
MARINERS RESTAURANT
Area Max Pax Min Spend
Standard a la carte 20 n/a
Restaurant Sole Use 100 $10,000
Menus Options From: $85 per person
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www.hamiltonislandweddings.com/accommodation
clubHIW ACCOMMODATION DISCOUNT
By booking your wedding on Hamilton Island, you and all of your guests automatically receive up to 10% off
Hamilton Island’s wide range of hotel accommodation options including Palm Bungalows, Reef View Hotel,
Beach Club and qualia Leeward pavilions. Your Wedding Planner will supply you with information cards for
you to place in your invitations; these will explain the exclusive offer to your guests and what they need to
do to unlock the discount. Terms & Conditions and blackout date restrictions apply.
clubHIW
We also encourage your guests to join clubHIW, membership for wedding guests is free and will enable us to
keep them updated on this and other exclusive offers available only to you and the guests attending your
wedding on Hamilton Island. For your guests to join and for further information, direct your guests to visit
www.hamiltonislandweddings.com/accommodation/clubhiw.
How To Book Accommodation
To take advantage of the accommodation offer, simply contact Hamilton Island Holidays on 1300 077 495
or email [email protected]. You and your guests will be required to quote either the bride
or the grooms surname and the EXACT date of the wedding to unlock this exclusive offer. The discount only
applies to accommodation booked on and around the wedding date. Subject to availability.
Additional Room Credit Just For You… The Wedding Couple
As an extra thank you from us, when you book a minimum of 2 nights through Hamilton Island Holidays in
any of Hamilton Island’s hotel accommodation yourselves, we'll also provide you with a $150 credit on your
room account. This credit can then be used by you during your stay.
ACCOMMODATION OPTIONS
Hotel Style Accommodation
Hamilton Island's wide range of hotel accommodation options includes the 3 star Palm Bungalows, 4 star
Reef View Hotel, 5 star Beach Club and the ultra-exclusive qualia resort (clubHIW discount available on
Leeward Pavilions only).
Holiday Properties
Located both resort and marina side, Holiday Properties includes 1 and 2 bedroom Apartments, Standard,
Superior and Deluxe Villas and the Luxury Collection. They are usually configured as a group of 6-8
common-walled apartments or villas, and share landscaped gardens and a swimming pool. All apartment
and villa packages come inclusive of a 4 seater golf buggy. Minimum stay requirements are applicable for
this style of accommodation. *Discount does not apply to holiday properties
Hamilton Island Holidays Phone: 1300 077 495 Email: [email protected]
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JAGUAR LIMOUSINE TRANSFERS
Jaguar Pre Ceremony Transfers Only – Included in Wedding Package
Jaguar Pre Wedding Transfers (2nd Car) $250
Additional pre ceremony transfers – each $60
Photography & Video Tour Transfers – Post Ceremony
Match the below option with your chosen photography package. Prices below are a per car rate
Package ONE photography $180
Package TWO photography $270
Package THREE photography $360
Extra Photo Location $90
Post Reception Transfers
Reception venue to hotel including a short romantic island tour $250
PRODUCTS
Professional Photography Packages From $2500 I Do Events Decoration & Theming Min Spend $700
Professional Videography Packages From $1100 Ice Cold Water & Esky Hire 24 bottles $120
Bridal Hair From $160 Pre Quoted & Custom Cakes From $300
Bridal Make Up From $95 Butterfly Release From $204
Seasonal Floral Bouquet & Buttonhole From $190 Live Ceremony Entertainment From $850
Buggy Decorations 1st buggy - $50 Guest Bus Transfers From $170
Live Reception Entertainment
Photo Booth Hire (Inc. Attendant)
From $1,020
From $2,200
Professional Fireworks Display
Officiators (Religious & Civil)
From $4,500
From $450
IMPORTANT INFORMATION ABOUT OFF ISLAND SUPPLIERS If you were considering engaging off island suppliers to provide products and services for your
wedding, such as photography, video, DJ’s & Entertainment, flowers, hair & makeup, cakes and
decorations, you need to be aware that Hamilton Island is a private property, and only businesses or
suppliers who hold a licence to operate on Hamilton Island may supply their products and services on this
private property. For more information, please visit www.hamiltonislandweddings.com/offislandsuppliers
More Information: www.hamiltonislandweddings.com/suppliers
www.hamiltonislandweddings.com/products
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PHOTOGRAPHY Our award winning photographers know Hamilton Island like the back of their hands and will capture the
true story of your wedding. Their expertise will guide you through the whole experience and above all make
sure you feel beautiful, relaxed and have fun on your day. The stunning images, albums and artwork will be
the envy of all your friends and the memories you keep forever.
Your photography files will be delivered to you on a USB drive. This USB will include:
1. Your included number of high resolution images, professionally edited & finished.
2. You will also receive a low resolution copy of the other photos taken on your wedding day. These
extra images will come as un-edited proofs & will carry a watermark indicating they are not for
public display. Should you wish to have any of these additional images professionally edited, image
editing can be purchased.
ON ISLAND PHOTO PACKAGES
PACKAGE ONE – Ceremony Coverage & 1 Additional Location
Standard package with 75 professionally edited images $2500
Plus Pack doubles your images to 150 $2950
PACKAGE TWO – Ceremony Coverage & 2 Additional Locations
Standard package with 100 professionally edited images $2750
Plus Pack doubles your images to 200 $3350
PACKAGE THREE – Ceremony Coverage & 3 Additional Locations
Standard package with 125 professionally edited images $3000
Plus Pack doubles your images to 250 $3750
Whitehaven Beach Package – Total Ceremony Coverage “Tarmac to Tarmac”
Standard package with 125 professionally edited images $3350
Plus Pack doubles your images to 250 $4100
Golf Club Package – Total Ceremony Coverage
Standard package with 125 professionally edited images $3350
Plus Pack doubles your images to 250 $4100
OFF ISLAND PHOTO PACKAGES
www.hamiltonislandweddings.com/photo
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PHOTO EXTRAS
Pre-Ceremony Bridal Photo – 25 images $400
Pre-wedding bridal imagery of the Bride, Bridesmaids, parents, etc. Pre-Ceremony Groom Photo – 25 images $400
Pre-wedding imagery of the Groom, Groomsmen, parents, etc. Extra Location Photo – 25 images $400
1 extra on island photo tour location.
Whitehaven Beach Photo Tour – 75 images $1200
After your Hamilton Island ceremony, fly to Whitehaven Beach for a 20 minute photo shoot.
(Helicopter transfers additional cost. Please see below)
Reception Photo – 25 images/1hour $400
Per hour photography of your reception.
(Note. Must be consecutive hours. Min 2hrs for Dent Island, Crew meal required for more than 1 hour)
Second Photographer – 50 images $800
Book an extra Photographer to be certain every angle and emotion is caught on camera.
Suitable for ceremony and receptions. Includes 1 hour of coverage.
Trash the Dress Photo Shoot – 25 images/1hour $400
Be adventurous, and be rewarded with out-of-this-world memories!
Extra Copies of Your Photos on USB $60
HELICOPTER TRANSFERS
Whitehaven Ceremony Transfers – 2 x 3 Seater Helicopters $1650
Includes transport via helicopter and 60 mins on Whitehaven Beach. Passengers must consist of the Bride,
Groom, Celebrant, Planner and Photographer/Videographer (Where booked)
Whitehaven Photo Tour Transfers
– 1 x 3 seater helicopter transfer (Bride, Groom, Photographer/Videographer) $825
– 2 x 3 Seater Helicopters (bride, groom, Photographer/Videographer + 2/3 extras) $1650
Includes transport via helicopter and 20 mins on Whitehaven Beach
Aviation bookings are subject to weather, total combined weights (including photographer, videographer,
planner, couple etc.). Prices are subject to change and are payable directly to Hamilton Island Air.
www.hamiltonislandweddings.com/photo
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Your video files will be delivered to you on a USB drive. Your USB will include (dependant on package):
1. A short highlights edit of your day. This edit includes highlights of the various aspects of the day that
your cameraman was present for. Highlights edit length varies however usually between 2-5 minutes.
2. Longer, raw coverage style edits of your ceremony and/or reception, including voice recordings.
VIDEO Video is a great way to relive all the magic of your favourite wedding moments. HIW Videographers are
experienced in capturing those small, integral moments easily missed in the excitement of the day.
Follow the link at the bottom of the page to view our recent wedding videos online.
ON ISLAND VIDEO PACKAGES
HIGHLIGHTS ONLY $1100
One camera on island ceremony location only shoot
No sounding recording taken on the day, no longer raw coverage edit supplied
Approx. 2 minute highlights edit of your included coverage delivered via public webpage
CEREMONY COVERAGE $1500
Perfect for capturing all those memorable & emotional moments from your ceremony
Overview of ceremony location
Arrival of groom, family & friends and of course the bride & her bridesmaids
Complete ceremony (including voice recording) and post ceremony celebrations
RECEPTION COVERAGE $1500
3 consecutive hours of coverage on your big night & a crew meal required
Includes anything that you choose to schedule in those three hours
Professional sound recording of speeches, if they occur within the three hours
LOCATION COVERAGE $800
Your Videographer will accompany you on your photo tour covering 2 locations
A great way to get relaxed footage of you and your bridal party whilst capturing
the sights of the Island
OFF ISLAND VIDEO PACKAGES
WHITEHAVEN CEREMONY VIDEO PACKAGE $2300
Specifically designed for couples getting married on Whitehaven Beach. Includes full coverage ‘tarmac to
tarmac’, from the moment you board your aircraft to the moment you return to the airport and everything
in between. (Helicopter transfers additional cost, please see next page.)
GOLF CLUB CEREMONY VIDEO PACKAGE $2300
Specifically designed for couples getting married at the Hamilton Island Golf Club (Dent Island)
Includes consecutive coverage of your Ceremony, Family & Friends photos immediately afterwards and up
to an hour of a bridal party video tour around Dent Island.
www.hamiltonislandweddings.com/video
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VIDEO EXTRAS
Pre-Ceremony Bridal Coverage $400
Pre-wedding bridal footage of the Bride, Bridesmaids, parents, etc.
Pre-Ceremony Groom Coverage $400
Pre-wedding footage of the Groom, Groomsmen, parents, etc.
Whitehaven Beach Video Tour $1200
After your Hamilton Island ceremony, fly to Whitehaven Beach for a 20 minute video shoot.
(Helicopter transfers additional cost, please see below.)
Extra Reception Coverage – Per Hour $400
Additional per hour Video coverage of your reception
Extra Location Coverage Highlights Only Package $300 / Location Coverage Package $400
Video coverage of 1 extra on island photo tour location
Trash the Dress Video Shoot – Up to 1Hour $400
Be adventurous, and be rewarded with out-of-this-world memories!
Extra Copies of Your Video USB $60
HELICOPTER TRANSFERS
Whitehaven Ceremony Transfers – 2 x 3 Seater Helicopters $1650
Includes transport via helicopter and 60 mins on Whitehaven Beach. Passengers must consist of the Bride,
Groom, Celebrant, Planner and Photographer/Videographer (Where booked)
Whitehaven Photo & Video Tour Transfers
– 1 x 3 seater helicopter transfer (Bride, Groom, Photographer/Videographer) $825
– 2 x 3 Seater Helicopters (bride, groom, Photographer/Videographer + 2/3 extras) $1650
Includes transport via helicopter and 20 mins on Whitehaven Beach
Aviation bookings are subject to weather, total combined weights (including photographer, videographer,
planner, couple etc.). Prices are subject to change and are payable directly to Hamilton Island Air.
www.hamiltonislandweddings.com/video
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Step 2 – Choose a Ceremony Date & Time Follow the link below to request your preferred ceremony date & time. Remember… every day is a Saturday
on Hamilton Island!
www.hamiltonislandweddings.com/request-ceremony-availability
Step 3 – Make a Free Tentative Booking Once you know your preferred ceremony date & time is available, call or email us to make a free tentative
booking, which we will hold for 7 days. This gives you time to decide on other aspects of your wedding.
Don't send out your invitations… Just yet!
WHAT DO WE DO NOW?
Step 4 – Choose a Ceremony Location Sand between your toes or luxury carpet beneath your Jimmy Choos, we have an option to suit. Follow the
link below to view all our beautiful Ceremony Locations.
www.hamiltonislandweddings.com/ceremony
Step 1 – Request an information pack Congratulations! If you’re reading this, step 1 has been a complete success!
Step 5 – Choose a Reception Venue Using our website, decide which of our 15 amazing reception venues suit your taste and budget. Your
Planner will book your venue now and work on the menu and beverage choices later on down the track.
Follow the link below for more details.
www.hamiltonislandweddings.com/reception
Step 6 – Check Accommodation Pricing & Availability Hamilton Island is a very popular destination, it's important to make sure there will be enough
accommodation for you and your guests. Oh, and don't forget, you and all your guests receive 10% off all
Hamilton Island's hotel accommodation when you book direct. *Conditions apply
Contact Hamilton Island Holidays: Phone 1300 077 495 or email [email protected]
Final Step – Complete Online Booking Form & Pay $2,000 Non-Refundable Deposit Complete the online wedding booking form & pay your wedding deposit. This will confirm your wedding
ceremony date and time & commence the planning process with your Wedding Planner.
Follow the link below for more details.
www.hamiltonislandweddings.com/book
www.hamiltonislandweddings.com/how-to-book
