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PAEPI SEC CN-2009-10059

Office: External Relations Office, MAAP, Mariveles Bataan, Philippines

PAEPI CONSTITUTION AND BY-LAWS (DRAFT)

Prepared by:

Angelica M Baylon, Ph.D. PAEPI President/Chair Emeritus /Incorporator

National PAEPI Adviser

Attested by:

Dr. Mercedes Esmade PAEPI Corporate/Board Secretary/Incorporator

Confirmed by the two PAEPI incorporators who are Extension Services Directors

Dr. Serafin Arviola (PNU) Dr. Elizabeth Joson (BPSU) PAEPI Vice-Chair/Incorporator PAEPI Board Treasurer/Incorporator

FOREWORD

The constitution and by-laws are prepared in reference to PAEPI Board Resolutions FY 2009-2010 during the PAEPI National Planning hosted at the Maritime Academy of Asia and the Pacific on May

19-23, 2009. Suggestions generated during the 2nd PAEPI Biennial Convention and General Membership Assembly hosted at Aklan State University, on December 10, 2010 were also

incorporated. The draft was presented to the 13 regional coordinators of PAEPI FY 2010-2012 for discussions and deliberations. The 13 Regional Coordinators inducted to the office by PAEPI/Chair

Emeritus Prof Angelica M Baylon (MAAP) on December, 10 2010 were: LUZON ISLAND: NCR: Prof. Val Angeles (TUP); Region 1: Dr. Antonio Madrid(DMMSU); Region II: Dr. Myrna Maramag (ISU); Region III: Dr. Hermogenes Paguia (BPSU); Region IV A: Prof. Lorenzo P Isla (Letran-Calamba); Region IV B: Dr.

Susanita Lumbo (OCMC); Region V: Prof. Andrea Gomez (PSU). VISAYAS ISLAND: Region VI: Dr. Roberto Saladar (ASU)’; Region VII: Dr. Nichol Elman (SU); Region VIII: Dr. Marilyn Olavides (PIT) and

MINDANAO ISLAND: Region IX: Prof. Paul Luna (UZ); Region X: Dr. Alicia Diel (CU) and Region XII: Dr. Jesusa Ortuoste (SKSU). Finally finalized and approved by the PAEPI incorporators in their meeting at the Philippine Normal University, Manila on April 22, 2011 and printed 1st PAEPI Biennial Publication (

January 2009- December 2011). https://paepi-global.org/paepi-biennial-publication/

Presented during the 3rd PAEPI Biennial Convention and General Membership Assembly jointly hosted by Bataan Peninsula State University and the Maritime Academy of Asia and The

Pacific in March 2012.

Presented and turned over to the 6th PAEPI President during the 4th PAEPI Biennial Convention and General Membership Assembly hosted by Pamantasan ng Lungsod ng Pasig on Dec 9, 2014, for modification and ratification before submission to SEC The same by-laws with slight modifications in

the transitory provisions was provided to the 7th PAEPI President (San Beda University), the PG Executive Director (2021-2023) for further discussions upon turn-over of documents to him by the 6th

PAEPI President.

This is just draft (Products of National Consultative Forums and Biennial Conventions and General Membership Assemblies) to be finalized for SEC submission of the updated PAEPI general information

with amended approved Constitution and by-laws.

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The Philippine Association of Extension Program Implementers, Inc. (PAEPI)

(PAEPI SEC 10059 with TIN 73241334 dated July 1, 2009)

PREAMBLE

“We, the members of the Philippines Association of Extension Program Implementers Inc. (PAEPI)-Global pleading the aid of the Divine Providence, in order to continuously

be the leading professional organization on extension services that serve as a transforming venue for the integral and holistic development and effective

implementation of the extension services program, through the continuous dynamic and harmonious communications with all sectors of the community and responsible local and global partnership with other stakeholders, and by instilling in us and exemplifying in the

exercise of our profession, a sense of commitment and dedication to spiritual, moral, political, intellectual, social values and skills, do hereby ordain and promulgate this

Constitution and by-laws. "

ARTICLE I. NAME, ADDRESS, AND SEAL OF THE ASSOCIATION

Section 1. Name.

The name of the Association shall be the new “Philippine Association of Extension Program Implementers, Inc.” or PAEPI for short. The letter I stands for Implementers, not Implementors. To avoid confusion among members, the organization added Global in its name, hence PAEPI Global.

Section 2. National Address.

The principal or national office of the Association shall be the External Relations Office

of the Maritime Academy of Asia and the Pacific, Barangay Alas-asin Mariveles Bataan

Section 3. Seal and Logo.

The seal of the Association shall have inscribed the words: Philippine Association of Extension Program Implementers, Inc. (PAEPI). The old national PAEPI logo (1989) has been updated to a new Global PAEPI logo (2009). The Regional Board approved the PAEPI Global logo and its description during the National Planning held in MAAP Bataan in May 2009. The 2009 logo was presented during the 1st PAEPI Biennial Convention and General Membership Assembly on December 10, 2010 and published in the 1st PAEPI Biennial Publication ( January 2009-December 2011).

ARTICLE II. OBJECTIVES

Section 1. Objective and Specific Objectives The Association shall seek through the implementation of programs, projects, and activities to become a key player in elevating Extension to the level of a discipline and in upgrading the professionalism of the extension program implementers.

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Its specific objectives shall be:

1. To promote Extension as a strong force in individual and social transformation;

2. To promote the mission and goals of Extension primarily in educational institutions

and in other government and non-government institutions in the Philippines in

concordance with national, regional, local and international development efforts;

3. To assist the state authorities, particularly DepEd, CHED, TESDA, Philippine

Navy, and other agencies in evolving policies and standards relative to extension

programs and services;

4. To establish and maintain close relationships among government, private and non-

government institutions in matters relating to extension programs;

5. To establish and implement feasible projects and mechanisms for the promotion of

networking among institutions for upgrading the professional growth of extension

program implementers;

6. To lobby for laws and policies that will promote the development and welfare of

extension program implementers;

7. To mobilize available resources for the conduct of continuing education of extension

program implementers;

8. To undertake a nationwide extension agenda complementary to national and

international development effort that promote people empowerment and sustainable

development;

9. To gradually organize chapters in all regions of the country and the Southeast Asian

Pacific region in order to involve more significant participation in the professional

growth of extension program implementers;

10. To develop and produce relevant training/instructional materials, produce books,

manuals, and the like on its own, and conduct degree and non-degree courses in

partnership with duly recognized educational institutions in the country or the

international arena professionalism of extensionists.

11. To establish local/domestic and international linkages in promoting Extension as a

force in individual and social transformation.

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12. To conduct special projects beneficial to PAEPI members, both individual and

institutional

13. To organize a central body that coordinates all activities pertinent to efficient and

effective implementation of the extension program

14. To promote the professional growth and development of extension coordinators,

faculty/instructors in the program's implementation.

15, To promote and stimulate the exchange of professional extension experiences

among coordinators and implementers of the extension program through national,

regional, regional/ provincial, and local conferences, seminar – workshops

colloquia, and meetings

16. To promote, stimulate and support researches and extension implementation geared

towards student welfare and development.

17. To provide an information network and monitoring system of activities in the

officers, both in the local and international arena.

18. To strengthen the efforts of extension coordinators and instructors in developing

the youth to become responsible leaders of the society.

19. To provide the means for developing the expertise of extension coordinators in the

areas of nationalism, education, environment services, health services, leadership

morale, entrepreneurship and livelihood, military service, and youth development

20. To recognize the initiative efforts of all member extensionists, including the student

members, and document those initiatives and best practices for others to emulate.

Likewise, as a duly registered corporation assuming legal personality, the Association shall use its corporate powers conferred upon it by law to attain the above objectives and realize its vision and mission as a professional association of extension program implementers.

ARTICLE III. MEMBERSHIP

Section 1. Acceptance of Members

The Association shall accept chapters (institutional, city, provincial and regional) and individual members, both local and international. Any institution with extension agenda or is interested in promoting the vision, mission, goals, and objectives of the Association shall be accepted as an institutional member without prejudice to its personnel/members applying as individual members of the Association. A duly registered or accredited non-government organization possessing the above qualifications can be accepted as an

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institutional member. Any natural person who undertakes extension services of any form, whether on his/her initiative or through the institution where he/she is employed or connected, shall be accepted as an individual member subject to other provisions on membership under this Constitution and by-laws of the Association.

Section 2. Classification of Individual Members.

Individual members shall be classified as follows:

1. Founding Charter Individual Members. A special meeting hosted by the Maritime

Academy of Asia and Pacific Mariveles Bataan on May 19, 2009 (3 PAEPI Board

Resolutions 023, 026 and 032 - Series of 2009) confirmed the immediate need to

register the new PAEPI. The SEC registration CN 2009-10059 issued on July 1,

2009, with the new incorporators held their meeting at the Makati Royal Palace

Hotel. The five PAEPI incorporators are the 2009 Extension Services Head or

Directors from the Maritime Academy of Asia and the Pacific (MAAP), the

Philippine Normal University (PNU), the Baliuag University (BU), the Bataan

Peninsula State University (BPSU), and the Asian Institute of Maritime Studies

(AIMS) of the new SEC registered PAEP. Confirmed during the PAEPI Board of

Director’s Meeting on October 10, 2009, held at Lantaka Hotel in Zamboanga City,

the five incorporators became co-founders and lifetime members and need not pay

annual membership dues

2. Regular member. Any member accepted after PAEPI was registered with the

Securities and Exchange Commission in July 2009 and good standing for at least

two years. Good standing means having participated continuously in at least two

PAEPI conferences and has paid its annual dues.

3. Lifetime member. A member who pays the required one-time membership fee,

exempts a member from paying Annual Dues during his lifetime. If this is paid

during his initial membership, her/his annual due for that year is waived. Said

classification might also be awarded thru a PAEP Board resolution upon

recommendation by the regional Board of directors for approval by the national

PAEPI governing Board. Lifetime member is still entitled to vote and to hold office

in the Association and acquire priority privilege in all areas.

4. Honorary member. The member (individual or institutional) who has shown

Outstanding accomplishment/performance in Extension through his/her

individual/institutional acts and capabilities or who has actively participated and

involved in PAEPI programs, projects, and activities after being accorded such

recognition through Board action by PAEPI. Any member of the Board of Directors

or officers of PAEPI who have rendered meritorious services to the Association

thus, contributing to the growth and expansion of the Association may upon Board

action be granted such status and need not pay annual dues. However, they shall

not be entitled to vote nor to hold office in the Association.

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5. Sustaining member: Any individual who participates in the Association's

programs, projects, and activities through financial material and technical

contributions that promoted the capability of the Association in sustaining its

programs.

6. Associate member. Any individual who is interested in promoting the goals and

objectives of the Association though not directly involved in extension work.

7. Student member (PAEPI Youth/ PAEPI Junior). Any student who is interested in

promoting the goals and objectives of the Association and conduct extension

activities and projects, and has paid the annual membership dues

Additional categories of members may be evolved by the Board of Directors and approved by the General Assembly in a general meeting or special meeting held for the purpose.

Section 3. Classification of Institutional Members.

Institutional members shall be classified according to the sector, which they belong as follows:

1. Educational institutional members. These are agencies or institutions whose main

corporate goals and objectives or programs are to carry out formal or non-formal

educational activities within the country's educational system.

2. Non-educational institutional members. These are the agencies or institutions with

extension agendas but are not directly mandated to conduct formal education.

3. Associate institutional members. These are institutions or associations that are non-

education but are interested in helping promote the objectives of the Association.

4. Sustaining institutional members. These are institutions or project partners with or

without MOU or MOA with PAEPI that provide either material assistance, technical

assistance, and any programs, projects, and activities beneficial for the PAEPI

membership that promote the Association's objectives.

5. Lifetime institutional members. These are institutions awarded this status by the

PAEPI Board and do not have to pay annual dues anymore. Interest in promoting

the objectives of the Association shall primarily be considered in becoming lifetime

members.

Section 4. Acceptance of Members.

Members shall apply and pay the membership fee. The PAEPI secretariat annually updates the Roster of memberships and provides all its members a copy of the same with details.

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Section 5. Continuity of Membership.

The principle that "Once a PAEPI member, always a PAEPI member" shall be duly recognized and upheld by the Association provided that the member is in good standing.

Members who, after one year of membership, failed to pay annual dues may be allowed to continue membership by settling the financial obligation of membership with the Association by paying arrears in annual dues; provided, however, that should the member opt to register anew, he/ she shall be so allowed and charged the membership fee for new members with loss of seniority. Those who settle their arrears in annual dues or paid the lifetime membership fee shall retain their seniority in the Association.

Section 6. Rights and privileges of regular members

a. Exercise the right to vote on all matters regarding the affairs of the Association, which the majority of the entire memberships shall decide

b. Eligible to be elected or appointed to the office of the Association

c. Participation in all deliberations /meetings/activities of the Association

d. Examine all the records or books of the Association during business hours

e. Express his/ her opinions on matters affecting him and the Association through appropriate communication channels

f. Receive copies of publications, e.g., souvenir programs, newsletters, and the like.

Section 7. Duties and responsibilities of regular members

a. Participate in amending and ratifying the PAEPI constitutions and by-laws

b. Obey and comply with the approved by-laws, rules, and regulations that the

Association may promulgate from time to time.

c. Attend at least one regional activity or annual national conference and general

Meeting/convention of the Association

d. Pay membership dues and other assessments /dues of the Association

e. Promote the organization’s objectives.

f. Involve himself/ herself actively in all Association's activities

g. Uphold the highest ethical standards in the performance of his/her duties.

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Section 9. Membership fees.

These are collected per categories of membership determined by the Regional Board of Directors and disseminated to all its member. During the General Assembly meeting, the membership fees collected shall be deemed included among the items of the agenda and can be invoked by any member in good standing.

Section 10. A member in good standing

who has no financial obligation as a member of the Association and has participated in at least two PAEPI activities continuously in two years

ARTICLE IV THE GLOBAL AND NATIONAL GOVERNING BOARD

Section 1. The Governing Board of the Association

The governing board officers initially consist of the incorporators, namely: the pioneer President as the Chair, pioneer VP as Vice-Chair, pioneer Secretary, pioneer Treasurer, and pioneer BOD who are responsible for the policy affecting the Association.

The Incorporators resolved that PAEPI being Global should be governed by reputable global partners. The Incorporators elect Chairman, Vice-Chair, Secretary, and PRO of the governing Board among the Global BODs. The elected PAEPI National President during the Biennial Convention and General membership Assembly shall serve as the PAEPI Global Executive Director and Treasurer of the Governing Board.

Section2. The Functions, Duties, and Responsibility of the PAEPI Governing Board

The Global governing board shall be the policy-making body of the Association that governs the national, regional Board of directors with the following duties and responsibilities:

2.1 Lead in the promulgation of policies, rules, and regulations along with the national

regional Board of Directors and present the same to the general membership for

amendments and approval

2.2. Recognize and accredit regional, provincial, city, institutional, and other local chapters

2.3. Enter into a contract for and on behalf of the Association

2.4. Act as guardian of funds and custodian of the property of Association

2.5. Keep all financial documents such as receipts, passbooks, checking accounts, and other

related documents.

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2.6. Appropriate funds for all organization’s activities

2.7. Decide with finality the cases of impeachment of any officer of the Association

2.8. Observe quorum in all its meetings and decisions

2.9. Update the PAEPI Global website and Roster of membership to SEC not later than

January 30 of the Year.

3.0. Submit promptly not later than April 30 to SEC, the annual PAEPI financial

report audited by a BIR Accredited external AuditorAuditor

3.1. Recognize the effort of the PAEPI President during the Convention and General

Assembly.

3.2. Preside the meeting during the General Assembly

Section 3 A simple majority of the Board shall constitute a quorum, and a simple

majority of those present is required to decide matters before the Board.

ARTICLE V: THE NATIONAL BOARD OF REGIONAL DIRECTORS

AND EXECUTIVE OFFICERS

Section 1: Composition

The National Board of Regional Directors (NBRD) shall be composed of one duly elected institutional member per region to represent the 15 regions of the country based on the following regional distribution: Luzon (6) Visayas (3), and Mindanao (6). The member may nominate themselves or be nominated by the region or by the PAEPI chairman emeritus. Should there be two or more per region who would like to run for the Regional Director, the general membership would elect only one per region to serve as the regional director/coordinator in the region. The other excess would be elevated as VP for the region.

Section 2. The Function, Duties, and Responsibilities of the PAEPI Executive Board

The PAEPI National Board of Directors and Officers shall manage the affairs, programs, projects, and operational activities of the Association approved by the governing Board with the following duties and responsibilities:

2.1. To attend all regular and special meetings.

2.2. To act expeditiously on matters requiring action and decisions of the Board.

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2.3. To attend and participate in all conventions, seminars/ workshops, conferences,

and other activities of the Association.

2.4. To encourage the formation of regional, provincial, municipal, and their

respective institutional chapters

2.5. To recommend policies and regulations beneficial for the Association

2.6. To be accountable to the general membership.

Section 3: Executive Officers of the Association

After having been duly qualified and elected by the PAEPI general memberships, the

PAEPI President (formerly PAEPI VP) and the regional directors shall be inducted by the

outgoing PAEPI President ex-officio.

The Board presided by the PAEPI President shall immediately convene to elect from

among themselves the executive officers of PAEPI consisting of the three Vice Presidents

representing three islands (Luzon, Visayas, and Mindanao). The officers shall be inducted

to the office by the incumbent PAEPI President.

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The Secretary, Treasurer, and PRO shall be appointed and inducted to the office by the

incumbent President.

. Section 4. The President

He shall be authorized to appoint and recommend a Secretary, Treasurer, and PRO for purposes of communication or records keeping of the Association during its term. The President shall appoint the Secretary, Treasurer and PRO, and other optional positions who may not come from the Board upon his recommendation. He is also authorized to recognize the active regional directors and officers in the performance of their duties and responsibilities during the Biennial Convention for empowerment and sustainability

Section 5. The three Vice-Presidents

They shall decide among themselves who will become the First Vice-President or Executive VP of the Association. In case of resignation, leave of absence, and other valid reasons, the First Vice-President or Exec. VP shall take over the roles and functions of the President until the expiration of his/her term.

Section 6. The Executive Committee.

The President and the three Vice-Presidents, Secretary and Treasurer of the Association shall act as the Executive Committee with President as Chief Executive Officer/Director.

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The Executive Committee shall enforce and carry out the decisions of the Board of Directors.

Section 7. The Secretariat.

The President shall recommend creating the Secretariat if he deemed it necessary whose primary duty is to assist the President as Chief Executive Officer or CEO or Executive Director in the day to day affairs of the Association. The Secretariat shall be composed of the Director, Co-Director, and members. The Secretariat shall provide technical assistance in conducting the annual convention/nationwide conference and seminar activities conducted by the Association. Members of the Secretariat shall first be members of the Association.

Section 8. No Compensation

No compensation shall be paid to any members of the Board, Officer, or Secretariat except reimbursement of expenses in the performance of duties to the Association or allowances/honoraria on services rendered directly during conferences or similar activities dependent upon the financial capability of the Association.

ARTICLE VI. POWER AND FUNCTIONS OF PAEPI EXECUTIVE OFFICERS

The Executive officers of the Association shall have the following power and functions.

Section 1: The President shall:

1.1 Be the executive officer of the Association responsible for planning and

accomplishments of the PAEPI game plan and extension agenda.

1.2 Directly be accountable to the Board.

1.3. Preside over all the members of the Executive Officers

1.4. Carry out policies, rules, and regulations promulgated by the Governing Board.

1.5. Recommend appointments to the Board

1.6 Create committees as may be deemed necessary to ensure the success of the

organization’s activities.

1.7. Reports and Submits audited financial statements to the Governing Board

1.8. Conduct other official functions assigned by the Governing Board.

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Section 2: The Executive Vice President shall:

2.1 Assist the President in the performance of these duties.

2.2 Assume the duty of the President during the latter’s incapacity, death,

resignation, or removal from office, serving only the unexpired portion of the

term.

2.3 Perform such other duties assigned by the President of the Board.

Section 3: The Vice President for NCR- Luzon, Visayas, and Mindanao shall:

3.1 Prepare plans, programs, and activities appropriate to their respective areas.

3.2 Initiate creation of provincial/regional, municipality/city, and local/campus

chapters.

3.3 Propose policies, rules, and regulations to the President in order to carry out their

duties

3.4 Submit written reports of the local Chapter's activities to the President.

3.5 Assume such other duties and functions assigned by the President.

Section 4: The Executive Secretary shall:

4.1 Prepare the agenda of the Board meeting in consultation with the President.

4.2 Record and prepare minutes of the Board meeting and furnish copies of the same

to all the members of the Board.

4.3 Prepare and send letters, notices, and other communications.

4.4 Keep an accurate and updated record of all activities of the Association.

4.5 Notify and remind officers and other members of the scheduled regular and

special meetings.

4.6 Perform such other duties and functions assigned to him/ her by the President

Section 5: The Executive Treasurer shall:

5.1 Act as trustee of the Association's funds.

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5.2 Implement a systematic collection of all fees, etc., as prescribed by the by–laws.

5.3 Prepare financial reports and submit pertinent documents required by the Auditor

(BIR accredited accountant).

5.4 Submit to the President all disbursements of the Association's funds.

5.6 Prepare quarterly financial reports to the President

5.7. Submit an audited financial report to the President who shall report and submit

to the governing Board being the PAEPI Global Executive Director and Treasurer

5.8. Perform such other functions and duties assigned by the President.

Section 6: The Executive Auditor (BIR Accredited Accountant) shall:

6.1 Audit the book of accounts of the association quarterly.

6.2 Secure from the Treasurer a prepared financial report with all pertinent documents

necessary to properly perform his/her duty.

6.3 Submit audited financial reports to the President thru the Executive Treasurer.

6.4 Perform such other functions and duties assigned to him/her by the President

Section 7: The Public Relations Officer shall:

7.1 Do liaison work with the public

7.2 Prepare press releases and takes responsibility and dissemination of all pertinent

information to the members of the Association

7.3 Keep a file of press releases and keep files thereof.

7.4 Do the documentation of all activities, projects, and programs of the Association

and submit to the President for the PAEPI Global website.

7.5 Perform such other functions and duties assigned to him/ her by the

Board/President

Section 8: The Business Manager (optional):

8.1 Shall take charge of the implementation of duly approved projects and activities

of the Association.

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8.2 Reports all matters regarding projects and activities/ business of the Association

to the President and Executive Board for evaluation.

8.3 Perform such other functions and duties assigned to him/her by the Board/

President

Section 9: The Board Shall hold a regular quarterly meeting and special meetings as the need arise. The time and venue are to be designated by the Board.

ARTICLE VII. TERM OF OFFICE

Section 1: Terms of Office of the Regional Directors

The members of the Board of Directors (regional coordinators) shall be elected for a term

of two (2) years from the date of their assumption to office up to the time their successors

are duly elected and qualified. No member of the Board shall serve for more than two

consecutive terms or a four (4) year straight term to provide opportunities for others to

lead the region. He/ she shall, however, be qualified to be elevated to President Emeritus

based on his contributions to the organization and upon approval by the PAEPI Global

Governing Board.

Section 2: Term of Office by the Executive Officers

The term of office of the Executive Officers shall be two (2) years from the date of their

election by the Board up to the time their qualified successors are duly elected and

qualified. No President shall serve for more than two (2) consecutive terms or a four (4)

year consecutive term. The outgoing President shall be an ex-officio member of every

incoming regional Board of Directors unless re-elected to said body. In such an ex-officio

capacity, the outgoing President shall be added to the number of Regional Directors duly

elected under the Association's Constitution and by-laws. He/she shall be entitled to all the

rights and privileges and subject to the same duties and responsibilities as a regular member

thereof provided, however, that if he/she opts not to become an ex-officio member for the

reason of health, career, and other personal reason, he/she may be released as an ex-officio

member of the Board but may be retained as a lifetime member of the Association with

Board resolution.

Section 3: The Chairperson of the Governing board

He /she shall be elected for a term of 4 years from the date of their election by the PAEPI

incorporators until a qualified successor is duly elected and qualified. There

is no limit for the Chairman to be re-elected provided the Chairman signifies his/her

willingness to continually serve the Association in such a capacity, upon the request of the

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PAEPI incorporators. The Chairman automatically becomes a lifetime member of the

Association.

ARTICLE VIII. COMMISSION ON ELECTION (COMELEC)

Section 1: The COMELEC shall be an independent body and has the power to promulgate

the procedures in the conduct of the election.

Section 2: It shall be the sole body to recommend and decide on the qualifications of nominees /candidates and all election-related issues and present to the body

Section 3: It shall be composed of 1 chairman and five members appointed by the Board from the institutional members of the Association and shall serve for two (2) years.

Section 4: It shall announce the list of qualified nominees, ensure clean, honest, and orderly elections, and proclaim the winners in all election contests.

Section 5: Only the regular institutional members in good standing who have participated in at least two conferences in the past two years shall be qualified to run as candidates for the Board.

ARTICLE IX CHAPTERS

Section 1. The National PAEPI Cluster

The National PAEPI, with three clusters: Luzon, Visayas, and Mindanao, recognizes

the vital role of regional chapters in strengthening the linkages among its members in the

different regions of the country/other countries in Asia Pacific Region. Furthermore, their

role in enhancing the coordination of extension services implementation and capability-

building activities within the national and regional levels is crucial.

Section 2. The PAEPI Regional Chapters

The national PAEPI endeavors to set up Regional Chapters, which shall, in turn, establish

Regional Offices in the institution of the elected regional Director in each region of the

country. As the need arises, national PAEPI may also establish regional offices of the

exact nature in some countries in the Asia Pacific Region. This would enable the

Association to expand its memberships and promote its objectives in the respective

institutions, municipal, provincial, regional areas in the country as well as in other

institutions in the Southeast Asian regions, The régional, provincial, municipal and

institutional chapters shall be organized subject to pertinent provisions under the by-laws

of the Association.

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Section 3. The National PAEPI Board

This may be replicated in the Chapters (Regional, City, Provincial and Institutional). For example, the PAEPI Regional Board to be composed of the Chapter President, Chapter-Vice-President, Chapter Secretary, Chapter Treasurer, Chapter PRO, and Chapter Business Manager(optional) as Chapter Board members. They may also have the flexibility of electing Provincial Representatives into the Chapter Board, equivalent to the Cluster Representatives in the PAEPI National Board. The governance of PAEPI various chapters within the region shall be vested in the PAEPI Regional Board.

Section 4. Level of Membership

For purposes of determining the level of membership to the Association, all chapter members who pay the membership fee shall be categorized as members (either institutional, city, provincial, or regional) with their individual paying members. Being members of the Chapter, they shall primarily be responsible for the support to the Chapter's operations where they belong either in the institution, municipal, provincial or regional. All chapter members are entitled to all the rights and privileges of members and shall perform the duties and obligations of membership; provided, however, that for purposes of elections of the Board of Directors of the mother organization, only national institutional members in good standing present or duly represented through a proxy who attend in the General Assembly shall be entitled to be nominated and to cast their votes. Nevertheless, in the absence of the individual members, the chapter member represented by its President is entitled to one vote.

Section 5. Operational Definition of Terms:

“PAEPI Global” refers to the central PAEPI or the PAEPI governing board, located at

the External Relations Officer of the Maritime Academy of Asia and the Pacific at its

Headquarters in Mariveles Bataan with a satellite office in Intramuros Manila.

“PAEPI Cluster” refers to a subdivision within PAEPI, which represents the country's

major island groups into Luzon (Regions 1-5 and NCR), Visayas (Regions 6-9), and

Mindanao (Reg 10-12, CARAGA, CAR, and ARMM). A cluster is not a distinct branch;

thus, it does not have its own office. Each Cluster is represented in the PAEPI National

Board thru the VP for the said Cluster as its cluster representative/coordinator. Its Cluster

Representative or VP shall monitor all regional chapters within the Cluster.

“PAEPI Chapter” refers to any organized PAEPI with a set of officers and members that

have registered the same with the PAEPI Global for accreditation. A chapter may be

institutional, municipal, provincial, and regional.

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“PAEPI Regional Chapter” refers to a distinct branch or unit of PAEPI whose area of

operation covers the boundaries of a given geographical region, say Regions 1, 2, 3, 4A,

4B, 5, 6, 7, 8, 9, 10, 11, 12,13 (Caraga), CAR, and ARMM. Each region is represented in

the PAEPI Board of Directors by the regional representative elected by the PAEPI general

assembly. All the institutional, municipal and provincial Chapter shall be monitored by its

regional representative or Regional BOD,

“PAEPI Regional Office” refers to the physical location of the regional Chapter, which

maybe has its building or facility or an office within the facilities of the host agency within

the region. The institution /agency that is the elected regional Director automatically

becomes the regional office.

ARTICLE X. GENERAL ASSEMBLY AND MEETING

Section 1. Regular General Assembly

This shall be held biennially on an agreed date that usually coincides with conference or biennial convention by the Association at the date, time, and places designated by the Board of Directors. All regular members are expected to attend the General Assembly.

Section 2. A special meeting of the Association

This may be called at any time by the Board of Directors or upon a written request of at least one-fifth of the members of the Association.

ARTICLE XI. AMENDMENTS

Section 1 This Constitution shall be amended by a three-fourths vote of members in good standing attending the meeting in which proposals for amendments are submitted before the General Assembly provided that notice is given at least one month before such meeting which agenda includes the revision or amendments of the Constitution or by-laws. Considering the present financial status of the Association and the geographical locations of its membership, members who are notified or invited in writing to the convention that includes the General Assembly meeting in which the amendment of the Constitution and By-Laws is an item in the agenda shall be deemed notified under this section. Likewise, members in attendance during the previous General Assembly in which the amendments of the Constitution and by-Laws were included but were not presented or have become unfinished business are deemed notified during said activity for purposes of amending the Constitution and By-Laws of the Association.

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BY-LAWS

ARTICLE I. MEMBERSHIP

Section1. Application for membership in the Association

This shall be made in writing by filling up the membership form. This form shall be duly signed by the PAEPI Secretary and approved by the President. Only membership forms that conform to the above and duly receipted by the official receipt of the National PAEPI shall be issued the PAEPI ID and certificate of membership and shall be the basis for the member's name appearing in the Official Roster of Membership under the custody of the Secretary. The PAEPI Secretary is the authorized official to issue the 1D and certificate of membership and any certification requested by the member for any purpose of his/her concern. The certification shall be duly signed by the PAEPI Secretary and approved by the President.

Section 2. The Roster of Membership

This shall contain all accepted and approved members and shall be categorized according to type and chronologically listed according to years of membership. Each page of this Roster shall be signed by the Secretary at the lower right-hand corner, and if a seal has been used, each page shall also be duly sealed. This Roster shall be updated in writing by the PAEPI Secretary every calendar year. It shall be the basis for releasing any information on membership as may be required by duly constituted authorities. Likewise, the membership book (red book) provided by SEC shall be accomplished and signed by its members. Said red book is shown to SEC monitoring division upon request.

Section 3. Honorary membership

This shall be conferred upon sponsorship and justifications by at least seven (4) members of the National PAEPI Executive Officers and approved by a simple majority of said body.

Section 4. Chapter member

This shall be accepted upon the filing of the membership form for chapter members duly signed by the PAEPI Secretary and approved by the President. A separate roster of chapter members shall be prepared by the PAEPI Secretary, organized according to calendar years and following the same listing procedure, signing, and sealing as required under Section 2 of this Article. It shall be the only official basis for issuing any document or granting any privilege, incentive, or awards by the Association.

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ARTICLE II. CHAPTERS

Section 1. Its organization

According to the Association's objectives, chapters shall be organized at the initiative of any Board member or upon a letter of intent by any member in good standing duly approved by the Executive Committee upon recommendation of the President provided that the said member shall commit himself/herself to the organizing of the Chapter within three months upon approval of the request. In the case of the Board member, he/she shall also personally undertake the organizing of his/her recommended chapter/s following the period mentioned earlier. Upon expiration of the period granted, another member or Board can be granted the same approval on the same city/province/institution, which shall be organized.

Section 2. A chapter's territorial jurisdiction

This shall cover an institution, a city/municipal, a province, or a region. The succeeding sections of this Article provide the guidelines in organizing each Chapter according to its territorial jurisdiction and requirements for recognition as a chapter.

Section 3. Authorized to Administer Oath to the Chapter Officers/Members

To be able to respond to the organizing of chapters in the different levels all over the country and for economy and efficiency of operations, the President shall prepare and recommend for recognition a list of members per region, province, city, and institution, as may be available including the Board members of the Association. They shall be authorized to administer the oaths to concerned officers and members of the organized Chapter in accordance with the prescribed oath and rites of the Association to be prepared by the Committee on Legal Affairs as constituted under Article VI of these by-laws.

Section 4. Chapter founding members

The members of the Chapter who attend the organizational meeting shall be recognized and accorded status as Chapter founding members. In such capacity, they shall be automatically included in the list of authorized members who can perform the functions as stated under Section 3 above. Their territorial jurisdiction shall be limited to the region where they belong.

Section 5. Chapter Organizational Meeting

During the chapter organizational meeting, topics shall be discussed as an orientation to the chapter members:

5.1. The PAEPI history, VMGO, programs, articles of incorporation, and by-laws;

5.2. The PAEPI paradigm of Extension as a Force in Individual and Social

Transformation.

5.3. The PAEPI National Extension Agenda and Game Plan

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5.4. The Duties and responsibilities of a PAEPI chapter/member

5.5. The Benefits and privileges of being a PAEPI chapter /member

The organizing activity shall be witnessed by an authorized Board member or member in good standing as provided for under Section 3 of this Article.

Section 6. Complete package of documents needed for the chapter organizing

These shall be ordered by the Chapter at cost from the national organization and paid from the registration fees (not membership fees), which may be charged during the organizing activity. The total membership fees collected must be forwarded to the national PAEPI coffers, which shall be acknowledged thru an official receipt.

Section 7. Authorized member invited by the Chapter

If invited to the organizing activity, he shall be defrayed the actual cost of transportation and travel to and from the place of origin of the said member. No honoraria will be charged by the said member who shall be considered a volunteer of the Association unless the Chapter on its own shall voluntarily provide such honoraria at their expense.

Section 8. The Institutional Chapter.

An institutional chapter shall be organized and recognized if it meets the following requirements/conditions:

8.1 Its minimum membership shall be fifteen (15) members representing at least three

units/offices/departments/colleges as the case may be of the same institution.

8.2. The institution may be any private or public school, college, or university

operating in the Philippines or any government agency whether operating locally,

regionally, nationwide, non-government organization or private office or business

establishment with extension agenda or interested in supporting the objectives of

the Association. The said institution shall submit to the President a letter of intent

or approval of intent to organize as an institutional member signed by its

immediate head or duly authorized official.

8.3. In addition to the above, the following documents duly certified by the Secretary

and attested by the President shall be submitted to the PAEPI Global Chair:

8.3.1. Copy of the minutes of proceedings of the organizational meeting;

8.3.2. Official list of members categorized according to units/offices/department;

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8.3.3. Annual action plan of the Chapter.

In addition to the above, the Chapter Treasurer shall remit the total membership fee payments of the Chapter to the National Treasurer in accordance with a duly signed form of the Association.

Section 9. The Municipal/City Chapters.

A municipal/city chapter shall be organized and recognized if it meets the following requirements/conditions.

9.1 Its minimum membership shall be twenty (20) members representing at least two institutions/agencies/schools/non-government organizations operating within the municipality or city. At least one of these institutions should have bonafide members in good standing of the Association or is a recognized institutional chapter of the Association.

9.2. The convenor shall be any recognized institutional member of the Association provided that in its absence, Section1 of this Article shall govern.

9.3. The following documents duly certified by the elected Secretary and attested by the President shall be submitted to the PAEPI Global Chair:

9.3.1. Copy of the minutes of proceedings of the organizational meeting;

9.3.2. Official list of members categorized according to units/offices/departments;

9.3.3. Annual action plan of the Chapter

Section 10. The Provincial Chapters.

A provincial chapter shall be organized and recognized if it meets the following requirements/conditions:

10.1. Its minimum membership shall be twenty-five (25) members representing at least

three institutions/agencies/ schools/non-government organizations operating

within the province. At least one of these institutions should have bonafide

members in good standing of the Association or is a recognized institutional

chapter.

10.2. The convenor shall be any recognized institutional/municipal/city chapter

member of the Association provided that in its absence, Section 1 of this Article

shall govern.

10.3. The following documents duly certified by the elected Secretary and attested by

the President shall be submitted to the PAEPI Global Chair :

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10.3.1 Copy of the minutes of proceedings of the organizational meeting;

10.3.2 Official list of members categorized according to units, offices and

departments; and

10.3.3 Annual action plan of the Chapter.

Section 11. Nominations.

Nominations shall be made through the Election Committee before/ or during the election by a member in good standing (whether individual, Chapter, or institutional) of the Association. A form to be filled up by said member and duly agreed upon by the nominated member shall be secured and submitted to the nominating Committee.

Section 12. Regional Representation of Nominees.

Considering the procedures laid down in section 2 above, those nominated should be members of good standing only. Their nomination shall indicate the region which the nominee will represent. The Nominating Committee shall duly list a nominee under the region of his choice or where he belongs. The nominee shall be present during the elections, whether physical or virtual. No proxy shall be allowed for the nominee.

Section 13. Conduct of Elections.

The following shall govern the conduct of elections:

13.1. Nomination and Election of the PAEPI Global Chair

The selection of the PAEPI Chairmanship to lead the Governing Board shall be open to the Incorporators (5) and the incumbent PAEPI President (1) for nomination and election and shall immediately be decided and announced at the general assembly for their information and approval. PAEPI Chairmanship is open to reputable PAEPI global partners who are willing to serve and had meritoriously served the Association in varied capacities for at least four years in good standing and with visible outputs beneficial for the Association and its members.

13.2. Acceptance and Announcement of Nominees for the PAEPI Regional Directors.

At the first hour of the date of the General Assembly Meeting, criteria for the nominees for the Regional Directors shall be announced by the Election Committee in the general assembly. Likewise, any member in the region may nominate his institution or by the PAEPI Chairman Emeritus for the appropriate action by the Election Committee.

A list shall be officially prepared with attestation by the members thereof and submitted to the Chair of the Committee on Elections. The said Committee shall post the list of attested and qualified institutional nominees in conspicuous places at the venue of elections and present the candidates by region to the General Assembly before casting

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ballots. No protest as to the nominee shall be entertained after the 1st has been attested and submitted to the COMELEC. There shall be as many nominees as there are who are qualified per region. To qualify, the nominee for the region must be

13.2.1. An institutional member of good standing as evidence of payment of annual dues of at least two years and participated in at least two PAEPI conferences.

13.2.2. Once the institution has been elected, the institutional President automatically becomes the regional Director. However, this criterion is dependent on the institution's acceptance to be nominated and the pleasure of the nominating institution in the region.

13.2.3. A signed statement of commitment by the respective head of the institution

for confirmation and support shall be submitted.

13.2.4. Only one institution member as a candidate per region is written on the ballot by the voter. All bonafide voters shall be entitled to cast their votes for their chosen Director/Representative Institution per region.

13.3. The casting of Votes. Election shall be held through the casting of ballots by the

members.

Only members in good shall be allowed to cast their ballots. Each member, whether regular, associate, sustaining, or lifetime shall be entitled to one vote. Each recognized Chapter shall be entitled to one vote, which shall be cast by the President of the Chapter or by its duly authorized representative, who must be listed as a member in good standing. Proxy in voting shall be allowed provided a letter authorizing the proxy shall be submitted to the COMELEC, who shall rule on the acceptance of the proxy.

Votes shall be casted and appreciated in the following manner:

13.3.1. If a ballot contains two or more candidates listed under one region, the first

listed candidate shall be credited the vote for the region.

13.3.2. If a candidate's name is erroneously written under the wrong region, the

names of candidates correctly written under the correct region shall remain valid.

Only the erroneously written name shall be invalidated.

13.3.3. The nickname, surname, or full name of the candidate may be considered as

a vote cast for the said candidate provided that any of these names are found in

the nominating form.

13.3.4. In case of doubt as to appreciation of votes, a simple majority of the

COMELEC members shall pass judgment on its appreciation.

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Section 14. Proclamation of Regional Directors

After the last ballot has been counted and duly appreciated and the tally accomplished, the COMELEC shall proclaim the new list of regional Board of directors of the Association, which shall consist of the candidate obtaining the highest vote per region. The ex-officio members of the Board shall likewise be proclaimed through an official list prepared and signed by all members of the COMELEC.

Section 15. Election of Officers of the Board and the Association.

On the same date after the proclamation of the regional directors, the PAEPI President shall convene the Board. Said Board shall elect the new executive officers of the Association (President, three VPs, Secretary, Treasurer, Auditor, PRO, and optional Business manager) as provided for under the pertinent Article of the Association's Constitution. Any member of the Board, including the ex-officio, shall be entitled to be elected to the Association's position if they so agree.

Section 16. Induction to Office

After the Executive Officers of the Board's election, they shall be qualified to the office by an oath administered by the PAEPI Governing Board led by the elected PAEPI Chair.

Section 17. Joint business meeting

The new Officers of the Board and the Association shall hold a joint business to tackle issues of turn over to the new regional directors by the outgoing regional directors /officers and other immediate concerns of the Association.

Section18. Turnover by the outgoing PAEPI BODs

All the outgoing BODs should turn over the entrusted receipt booklets (if there is any) and remit the total membership fee collected in their respective chapter/region to the PAEPI National treasurer in accordance with a duly signed form of the Association on or before the Biennial Convention and General Assembly. Failure to do so shall form part of the report and will disqualify the BOD members from any awards, nomination, or election either on or after the activity. A demand letter shall be sent to them within 15 days.

Section 19. The Regional Chapters.

A regional chapter shall be organized and recognized if it meets the following requirements/conditions:

19.1. Its minimum membership shall be thirty-five (35) members representing at least

three recognized institutional/municipal/city/provincial chapters operating within

the region.

19.2. The convener shall be any recognized institutional/municipal/city/provincial

chapter member of the Association. Said convener shall seek the approval of the

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President of the National Association in accordance with the provision of Section

1 in this Article.

19.3. The following documents duly certified by the elected Secretary and attested by

the President shall be submitted to the National Secretary:

19.3.1. Copy of the minutes of proceedings of the organizational meeting;

19.3.2. Official list of members categorized according to

units/offices/departments;

19.3.3. Annual action plan of the Chapter.

Section 20. Qualification and harmonization of the organized chapters

In order not to disenfranchise earlier chapters in any level organized before the approval of these amendments, particularly affecting chapters of the Association, the following shall govern the eventual qualification and harmonization of the organized chapters following the provisions of this Article:

20. 1. The concerned Chapter through a majority of its officers, shall in cooperation and consultation with the President of the Association strive to meet the requirements for organizing the Chapter under this Article within two years consisting of 24 months from the date of communication of the approval of these proposed amendments/new articles of the by-laws on chapter organizing.

20.2. the National President shall duly inform the President, Vice-President, Secretary, and Treasurer of the Chapter of the Association of the provisions of the Constitution and By-Laws of the Association affecting the status of the Chapter within one month from the approval of the amendment hereof.

20.3 After the lapse of the period within which the Chapter is expected to comply with requirements under this Article on chapter organizing and no compliance was obtained, the said Chapter shall be dissolved. In case a similar chapter is organized, the convener shall comply with the requirements set forth under this Article.

Section 21. Status of Membership

The chapter member is a member of the National Association; hence, no separate individual membership fee shall be charged from him/her. As to membership, each membership is national, but as to operations, each chapter membership is in accordance with the level of his/her Chapter.

Members who do not belong to any chapter shall apply for membership to the national Association provided that the Chapter is organized in the place where he/she stays or works. Said members can continue membership through the recognized chapters, whether institutional, municipal, provincial, or regional. Nothing in this Article shall restrain any

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qualified individual from seeking membership in any of the categories of chapters recognized in this Article provided that he/she pays the annual dues required of membership either directly to the national PAEPI or the concerned Chapter and the same must be remitted to the PAEPI national coffers to be issued a PAEPI official receipt and be listed in the SEC red book for members.

The PAEPI national official receipt is the only legitimate receipt issued in all PAEPI transactions, which is controlled by the PAEPI President of the national and PAEPI Global governing Board.

ARTICLE III. MEMBERSHIP FEES AND DUES

Section1. Membership Fees

“Membership Fee” refers to a one-time, non-refundable fee that is payable upon the

acceptance of a member /before she/he is inducted. "Lifetime Membership Fee” refers to

a one-time membership fee that exempts a member from paying Annual Dues during his

lifetime. If this is paid during his initial membership, her/his annual due for that year is

waived. (To be identified by the Board)

The following membership fees shall be charged to the new members of the Association:

1. Institutional Educational Members – P _____

2. Chapter members with a list of officers and members:

a. Institutional/LGU/NGOs/GOs (with 15 or more members): P _____

b. City/Municipal (with at least 20 members): P ______

c. Provincial (with at least 25members): P _______

d. Regional (with at least 35 members): P ______

3. Individual members:

a. Honorary Member is awarded thru PAEPI Board Resolution- FREE

b. Students – FREE (if institutional member)

c. Institutional Head or Presidents – FREE (if institutional member)

d. New Member: P ______

b. Associate: P________

c. Sustaining: P ________

e. Lifetime: P ________

The Board of Directors shall be authorized to reduce or increase the membership under each category but not to exceed twenty percent (20%) of the recent fee. Said increase should be scheduled only once every two years and shall be duly disseminated to the entire membership not later than one month after its approval. The increase shall be deliberated and approved by a simple majority during a special meeting held for the purpose called for by the PAEPI chairman and attended by a majority of the Board members, chapter presidents, and representatives of each category of the members chosen from at least ten percent of the population of said category provided that notice shall have been sent to these

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members not later than one month before the said meeting and provided further that the quorum shall be based on the actual attendance in the meeting and that in case of non-attendance of those who were sent the notice, the meeting shall be included as an item of the agenda during the annual meeting the General Assembly.

Section 2. Change of Membership.

Membership fees are charged only unless the kind of membership is changed by the member, in which case, said member shall be charged the membership fee for the kind of membership applied for.

Section 3. Membership Dues

“Annual Dues” refers to an annual fee paid by an individual member or

chapter/institutional member on or before the annual convention. Annual membership

dues shall be charged by the Association according to categories of membership as

follows: (to be identified by the Board)

1. Institutional Educational Members – P _________

2. Chapter members with officers and members:

2.1. Institutional/Agency/HEIS/ NGO/GOs (not less than15 members): P______

2.2. City/Municipal (not less than 20members): P ______

2.3. Provincial (not less than 25members): P _______

2.4. Regional (not less than 35 members): P______

3. Individual members:

3.1. Regular: P ________

3.2. Associate: P _______

3.3. Sustaining: P________

3.4. Lifetime: P ________

Note: Students, Honorary member and Institutional member Presidents – NONE (FREE)

and included in the PAEPI roster annually upon annual PAEPI Global website registration

Section4. Sharing of Membership Fees and Dues.

As a non-stock non-profit corporation, no part of its income shall be distributed to its officers, trustees, or members. The income obtained as an incident to its operation shall be used for the furtherance of the purpose (s) for which the Association was organized.

Chapter member shall pay their chapter membership fee to be registered at PAEPI. Its members shall pay only once the membership fee and every year after that, the annual dues provided for under this Article directly to the Chapter of his choice. After payment, the chapter member fee or dues together with the individual membership fees or dues paid to the Chapter (100% of the collection) shall be deposited to the bank of the National PAEPI by the Chapter treasurer to be acknowledged by the national Treasurer thru the issuance of the official national receipt. The Chapter responsible for membership expansion shall be recognized during the PAEPI Biennial Convention and General Assembly

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Sharing scheme is only applicable for the concerned organized Chapter who registered its Chapter to the national PAEPI with the minimum number of individual members /officers in good standing which the chapter leadership may use for the operational activities and extension activities by their respective Chapter, and has conducted at least one PAEPI activity in a year and reported to the national PAEPI.

Upon receipt of payment and list of members etc. from the Chapter, the national PAEPI board treasurer shall provide during the Biennial Convention (approved percentage of the remitted payment) thru a check payable to the Chapter or its authorized representative responsible for the collection. The PAEPI official receipt to be issued will reflect 100% of the remitted payment to the PAEPI national coffers. Membership fees collected by the national and Chapter shall be used for operational activities and special projects beneficial for the welfare of the PAEPI general membership.

Table 1 presents the various fees and assessment collected by PAEPI and the percentage share to the Chapter provided that the requirements by the chapter members are met, and the collections are remitted to the PAEPI national coffers which will get their share during the PAEPI Biennial Convention and General membership Assembly along with the PAEPI national official receipt.

Section 5. Special assessment

This may be levied at any time by a two-thirds vote of the Board of Directors or by a simple majority vote of the general membership at any regular or special meeting of the General Assembly.

Table 1 Type of Fees and Percentage share of the Chapter

Type of fee/

Assessment

National

(%)

Chapter Responsible for the collection

whether Regional, Provincial , Municipal

or Institutional

REMARKS

Membership

fee

50% 50% provided the organized Chapter pays

the chapter membership fee with required

minimum number of individual members

using PAEPI national receipt and the same

have been remitted to the national PAEPI

coffers with a copy of the accomplished

PAEPI membership application forms)

(if collected

by Chapter

concerned)

100% None If collected

by national

Lifetime

Membership

fee

100% None National

office only

Membership

annual dues

50% 50 %

provided the organized Chapter is

registered at PAEPI with the required

minimum number of members

(If collected

by Chapter)

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National

Activity and

Convention

net proceeds

70% 30% for the Chapter

(Provided that the Chapter concerned has

submitted the proposed activities /budget for

hosting the national activity with

counterparts and registered members from

the host chapter and the activity uses the

PAEPI national official receipt). Otherwise,

100% will go to the national PAEPI and

will reimburse the Chapter for any expenses

incurred with official receipts

Registration

fees made by

the Chapter

Regional

activities

net proceeds

30% 70% for the Chapter

( provided that the Chapter concerned has

initiated, conceptualized the conduct of said

activity and had used the PAEPI national

receipt)

Registration

fees

Fundraising,

solicitation

of donation

and grants

20% 80%

for the chapter members using the PAEPI

national official receipts

If conducted

by any

chapter

100% If conducted

by national

Section 6. Failure to Pay Membership Fees or Annual Dues.

The Association shall maintain the principle “once a member, always a member" in matters affecting membership status for the failure of payment of membership fees and annual dues to the provisions of this section.

Any member, whether institutional, Chapter or individual who fails to pay the membership fee even if other requirements shall have been complied with shall not until such membership fee shall have been paid, be issued the Association's identification card/certificate of membership and shall not be listed in the Roster of Membership during the calendar year of application as such , nor shall there be entitlement to any of the privileges and benefits provided to members under the Articles of Incorporation or By-Laws of the Association.

Failure to pay the annual dues shall earn for the member the category of being a member in bad standing. Said category shall only be erased if the said member pays its arrears fully in annual dues. The said member can also opt to re-apply as a new member instead of paying its arrears. In this latter case, said member shall be charged the current rate for the membership fee and annual dues and shall be treated as a new member of the Association with loss of seniority based on the number of years of membership to the Association.

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Section 7: Benefits of Members

7.1. Recognition of the members’ accomplishments if reported to the national and PAEPI Global 7.2. Avail of the benefits arranged by the Association with local and global project partners 7.3. Gain support and endorsement from the Association 7.4. Form part of the PAEPI website and publications 7.5. Priority in the selection for the awardees, recognition, grants, scholarships, international volunteer service, commissionship as reserve officer etc. provided by its project partners based on set criteria by the project partner and by the PAEPI, namely: seniority as a member of the Association, membership category and status and service to the Association.

ARTICLE IV: COLLECTION AND DISBURSEMENT OF FUNDS

Section 1: Raising and maintaining PAEPI funds

This is to sustain the operation of the organization in attaining the organizational goals and objectives. The funds shall be monitored and documented as part of transparency and good governance in the organizations. PAEPI officers are accountable to the members and stakeholders/supporters of the organization.

Funds of the Association shall be derived from admission fees, annual dues, and special assessments of members, gifts, or donations and shall be deposited at the Philippine National Bank, a reputable bank accessible and located in the place where the Main Office of the Association is located.

Section 2: Funding Priorities for PAEPI activities

All officers and members of the Association shall consciously and deliberately establish funding priorities for activities and projects designed to achieve the goals of the organization, safeguard the funds of the organization, define sources of funding and the purposes of disbursements, and a budget proposal shall be prepared for any activity or project to be implemented to ensure judicious allocation of funds. Signatories to the Bank/s shall be the incumbent PAEPI President/Treasurer and the PAEPI Chair Emeritus/Incorporator. A certain amount of petty cash shall be allowed and provided for disbursement, replacement, and liquidation by the National PAEPI President.

Section 3: On Fund Raising, income-generating projects, and cash advances.

This should be approved by the President, for activities and projects that are national in scope and by the Regional Director for regional activities in scope. Only official national receipt provided by the national PAEPI should be used, and the collections (100%) shall be deposited to the coffers of the national PAEPI. For any approved activity or project, the

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proponent can apply for a cash advance based on the approved budget proposal. However no cash advance shall be allowed to a proponent with an outstanding cash advance.

Section 4: Procedure on Fund-Raising.

The following procedures must be followed:

4.1. The proponent shall submit a letter of intent and activity or project proposal,

including the budget proposal, within 30 days before implementation of the activity

or project to the President

4.2. The President or regional Director forwards the proposal to the resource

generation committee (either at the national or regional level) for assessment and

endorsement.

4.3. The financial report of the activity must be submitted 30 days after the

implementation of the activity or project to the regional PAEPI copy furnished the

regional PAEPI.

Section 5: Procedure on Cash Advance:

The following procedures must be followed:

5.1. Proponent submits a letter of intent to the National Treasurer or regional

Treasurer.

5.2. The Treasurer (national or regional) assess the merits of the request and

endorses the same to the President of the Regional Director for approval and, once

approved, returns to the board treasurer for the processing and check preparations

of the approved amount and the release of cash advance should be appropriately

documented.

5.3. The proponent returns the cash advance seven days after the receipt of the

certification of the report completion.

Section 6: On Donations and grants

Only national and regional PAEPI officers and official representatives appointed by the National President and regional directors can work for or accept donations and grants on behalf of PAEPI.

The collection (100%) from donations and grants shall be deposited to the coffers of national PAEPI of which percentage share for the proponent and officers shall be based on the merits approved by the Committee on Resource generation Financial report shall be submitted to the national Treasurer seven days after the receipt of donations and grants.

6.1. The officer informs the national Presidents or the Regional Director of the donations and grants, and once accepted, issues a receipt or certificate of donation or grant to the donor or grantor.

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6.2. A financial report is submitted to the national Treasurer 7 days after the receipt of the donations or grants.

ARTICLE V: ELECTIONS AND TURN OVER OF RESPONSIBILITIES

Section 1. Period of Election.

The members of the Board shall be elected every two years during the Biennial Convention and General Membership Assembly meeting. Nominees shall be made from the floor or by the Election Committee appointed by the Board of Directors or by a combination of both. A plurality of votes shall be sufficient to elect.

Section 2. Committees for the Election.

The Election Committee is also tasked to attest that the list of nominees for the regional Board of Directors meets the criteria and qualifications. Its membership shall be composed of at least five members recommended by the PAEPI President and approved by the PAEPI Governing Board led by PAEPI Chair. Its membership may be composed of board members who are not interested in running for the position in the current election to be held.

Section 3. The assumption to Official Duties.

The regional Board of directors and officers of the Association shall officially assume office on January 1 of the following year after the elections.

Section 4. Smooth Turn-Over

After the elections and until December 31 of the succeeding year or until the new Board, its officers and officers of the Association shall assume office, the outgoing officers of the Board and the Association shall conduct activities that will result in the smooth transition of duties and accountabilities including the winding up of activities that need to be finished on or before date described above and the preparation of reports for the attention and action of the new Board and Officers when they assume office. A smooth turnover shall be conducted when the new Board and Officers assume their functions.

ARTICLE VI

PAEPI GLOBAL GOVERNING BOARD, REGIONAL DIRECTORS, EXECUTIVE OFFICERS, COUNCIL OF CHAPTER PRESIDENTS, CONSULTANTS, EXECUTIVE COMMITTEE, and SECRETARIAT

Section1. Composition and tasks of the PAEPI Global Governing Board

The Governing Board of PAEPI comprises Chair, Vice-Chair, Board Secretary, PRO, and the Philippine PAEPI President as Executive Director and Board Treasurer. The Chairman is nominated and elected by the PAEPI Incorporators and incumbent PAEPI President.

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It is the policy-making body of the Association, tasked to come up with policies beneficial for the entire PAEPI membership, promptly submit the audited financial report to BIR and SEC and. monitor and evaluate the activities of the PAEPI President who is the Executive Director of the PAEPI National in undertaking its functions under the Constitution and By-Laws of the Association beneficial for the PAEPI general membership

The PAEPI Global Governing Board also recognize his/her efforts during the Biennial Convention and General Membership Assembly.

Section 2. Composition and tasks of the National Board of Directors

The elected PAEPI Board of Directors /officers representing HEIS in various regions in the country is tasked to recommend rules, procedures, and systems during their term that will enable the Association in its entirety to conduct its affairs with efficiency and effectiveness, thereby resulting in improved organizational performance.

It is authorized to receive endowments, subsidies, and other forms of donations, create and generate resources, incur financial obligations and authorize expenditures for the Association funds. It shall be empowered to assume functions as provided for under the Corporation Code of the Philippines applicable to non-stock, non-profit professional Association to which this Association is classified.

Section 3. The Governing Board vis-à-vis Executive Board

The PAEPI Global Governing Board shall review and approve the plans, programs, and projects, including a budget based on organizational resources submitted for implementation by the PAEPI President/Executive Director, who shall assure all plans, programs, or projects shall benefit the Association.

The President shall also evaluate the performance of the Association's Officers based on the accomplishment report/s of its Officers and regional directors and recognize the same. The PAEPI Global Governing Board shall assist the Association's Officers in generating resources for the Association through project proposals submitted to international funding agencies and other project partners.

Section 4. The Executive officers

This is led by the PAEPI President, who shall be mainly responsible for the planning and implementing the programs, projects, and activities of the Association. Within fifteen days upon assumption to duty, the President shall call a meeting of the officers. The officers shall prepare a biennial plan that shall cover the organizational programs, projects, and activities during the two years of their term. A corresponding budget based on the organization's current resources and projected income/revenue and the biennial plan shall be prepared. The officers shall likewise actively source out additional funds of the Association and expand its membership through continuing membership expansion mainly done through chapter organizing activities.

Section 5. Council of Chapter Presidents.

A council of chapter presidents (Institutional, City/Municipal, Provincial and Regional) shall be organized through appropriate action and shall be convened by the Executive

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Committee led by the National PAEPI President who acts as Chair of said Committee. This Council shall meet at least once a year and shall undertake the following functions:

5.1. Advise the President on matters of organizational concern affecting chapter

members of the Association;

5.2. Submit a report of chapter accomplishments collated from all chapter members as

the record of the Association;

5.3. Recommend policies that will improve the operations of chapters of the Association;

and

5.4. Assist in the resource-generation efforts of the Association.

The Council shall elect its officers consisting of the Chair, Vice-Chair, Secretary, Treasurer, Auditor, Business Manager (optional), and PRO. The Council chair may be invited by the PAEPI Global Chair of the Governing Board or the PAEPI President in any of its meetings as may be deemed necessary.

Section 6. Presidents of Institutional Members as Consultants.

Considering the expertise that the Presidents of the Institutional Members of the Association may contribute to the overall organizational performance of the Association, all Presidents or Heads of institutional members shall be invited as consultants of the Association by the PAEPI President or by the PAEPI Chair Emeritus. From time to time, in such capacity, if accepted, any of the Presidents of the PAEPI Institutional Members may be invited to attend Board of Officers meetings or be consulted by the Board of Officers on matters of organizational concern.

Section 7. Board meetings

This shall be held at least twice a year. Officers' meetings shall be held quarterly or as often as may be deemed needed. Special meetings of the Board or Officers shall be held at the call of the PAEPI President as the case may be or upon the written request of a simple majority of its members.

Section 8. Biennial Accomplishment Plans and Report

The Board of Directors and the Association's Officers shall render a biennial written report of its activities to the Association during the General Membership Assembly of the Association.

Section 9. The primary function of the Executive Committee

This is to carry out the Board of Directors' decisions and conduct the day-to-day administrative affairs of the Association. All acts and transactions of the Executive Committee shall be reported to the PAEPI Global Governing Board at any of its regular or special meetings. The Executive Committee shall meet at least quarterly.

Section 10. The Secretariat

This shall assist the Executive Committee in undertaking its tasks of managing the administrative affairs. It shall manage the activities of the international or national

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convention directly undertaken by the Association. It shall assist regional chapters in undertaking regional conventions to assure accepted standards. It shall assist the Officers of the Association and to responsible standing committees of the Association in managing the programs and projects of the Association.

Section 11. The planning session/meeting of the Association

This should be participated in by the officers, the Secretariat, and chairpersons of standing committees to lend full assistance to the Officers in the preparation and implementation of the annual plan.

Section 12. The President of the Association

He shall be the CEO or Chief Executive Director of the Association. He/she shall preside the meetings of the Officers of the Association and the Executive Committee, sign all official correspondence and disbursements, sign all applications and contracts for funding of projects submitted to any funding agency provided and represent the Association in any meeting, conference, and the like as may be called upon, provided, however, that in the last duty, the President may designate his/her representative from among the Officers and Secretariat of the Association.

Section 13. The Cluster Vice President for NCR/Luzon, Visayas, and Mindanao

They shall prepare plans, programs, and activities appropriate to their respective areas, initiate the creation of provincial/regional, municipality/city, and local / campus chapters, propose policies, rules, and regulations to the President in order to carry out their duties and submit written reports of the local Chapter's activities to the President. The First Vice-President shall succeed the President upon the latter's death, resignation, removal from office, or permanent incapacity. He shall perform the duties of the President during the temporary absence of the incumbent.

Section 14. The Executive Secretary

He/She shall prepare the agenda of the Board meeting in consultation with the President, record and prepare minutes of the Board meeting and furnish copies of the same to all the members of the Board, prepare and send letters, notices, and other communications., keep and preserve accurate and updated records (except financial records) and communications thereof of all activities of the Association during the term, notify and remind officers and other members of the scheduled regular and special meetings. Keep complete and correct minutes of all proceedings of the Association and the Board of Directors, and conduct all official correspondence of said bodies. He/she is tasked to write the annual report of the Association to be submitted to the President, who in turn reports to the Association during the Biennial Convention and General Membership Assembly and submits a copy to the PAEPI Global Chair.

Section 15. The Executive Treasurer

He/She shall collect and receive all dues from the members as well as all other payments, receipts, and donations accruable to the Association; payout of the funds in his charge all property approved accounts, and shall act as custodian of all properties and funds of the Association during its term. Together with the BIR accredited accountant as

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AuditorAuditor, he shall render a financial report to the PAEPI President. The PAEPI President presents them to the PAEPI Global Governing Board at least once a year. The Executive Treasurer shall work directly with the President. There shall be strong coordination between the executive Treasurer and the President in the conduct of the financial affairs of the Association.

Section 16. The Executive Auditor (BIR accredited accountant)

He shall see to it that all disbursements made by the executive Treasurer are in order and, in general, to see to it that all funds and properties under the Treasurer's custody are property kept at all times.

Section 17. The PRO

He shall take charge of all matters regarding publicity or publication of all official papers necessary in the pursuant of the goals and objectives of the Association. He shall prepare communications and promote mutual understanding and goodwill between the Association and the public. He defines the different groups of clientele of a training program who are to be addressed so that appropriate media may be used for its purpose.

Section 18. The Business Manager (optional)

He shall take charge of all business transactions of the Association and other similar activities that may be assigned to him in the interest of the Association.

Section 19. The Executive Director of the Secretariat (optional)

He shall lead in the planning and management of the annual and regular international and national conventions, seminars, and similar activities conducted by the Association. A Co-Director shall duly assist him/her. The Executive Director and Co-Director shall be appointed by the Board upon recommendation of the President. Both officers should come from either the nearest institution to where the Office of the elected President is located, or nearest to the principal office of the Association is (MAAP), as the elected President deems it necessary.

ARTICLE VII. COMMITTEES

Section 1. Standing Committees

There shall be standing Committees with specific functions whose task is to assist the President in his task as Chief Executive Officer/Director of the Association. The chairs and members of these committees shall be appointed by the President, who shall appoint them and submit the list of the appointees to the Board through its Secretary not later than one month after assumption to office. The membership of these Committees may be revised as may be deemed necessary by the President. These Committees are as follows:

1.1 Committee on Legal Affairs is composed of a Chair and four members who

should preferably have legal and policy formulation experience or with a law

degree or background.

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This Committee shall have jurisdiction over all matters relating to the Articles

and By-laws of the Association, including policies that cover all aspects of

operations and life of the Association.

1.2 Committee on Membership and Chapter Organizing comprises a Chair and four

members who should preferably represent three significant islands of the

country, Luzon, Visayas, and Mindanao.

It shall take charge of all matters about membership and chapter organizing. It

shall submit to the President its plan of membership expansion for the year and

implement the said plan with the President's approval.

1.3 Committee on Resource Generation composed of a Chair and four members.

This Committee's main task is to find ways and means to finance the programs

and projects of the Association by establishing vital networking and linking

with funding agencies/sources, undertaking resource-generation activities,

conduct project proposal development and writing activities, and submit

outputs thereof to identified funding agencies.

1.4 Committee on Education and Training composed of a Chair and four members.

This Committee takes charge of all educational and training projects and

activities of the Association. It coordinates closely with the Committee on

Membership and Chapter Organizing for the continuing education and training

of the members in the different chapters of the Association.

It sources scholarships and training opportunities outside the Association to

deserving members of the Association for their continuous professional growth

and development. It designs training projects for capability building of

extension program implementers. It also takes charge of the development and

instructional activities of degree and non-degree courses of the Association.

1.5 Committee on Publications composed of a chair and four members. This

Committee takes charge of the production and marketing of the Association's

publications, such as the souvenir programs, pamphlets, handbooks, and the

like.

It recommends policies on publications and preservation of the rights to

intellectual properties of the member authors to the Board through the

President.

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1.6 Committee on Special Projects and Studies composed of a Chair and four

members. This Committee shall supervise, monitor, and evaluate the

implementation of the Special Projects and Studies of the Association included

in the PAEPI National Extension Agenda undertaken by the members or

chapters of the Association through funding secured by the Association.

1.7 Committee on Awards composed of a Chair and four members. This

Committee shall supervise, monitor, and evaluate the implementation of the

PAEPI Policy on Awards to ensure deserving awardees.

1.8 Committee on Press Release and Media Relations composed of a chair and four

members. This Committee takes charge of the press releases to be disseminated

to media and magazines or to be posted on the PAEPI Global website.

1.9 Committee on Elections composed of a chair and four members. This

Committee takes charge of the election based on the policies and guidelines.

1.10. Committee on PAEPI Extension Journal composed of a chair and four

members. This Committee takes charge of ensuring that the Policies and guidelines

for Extension Journal are implemented. The committee identifies the list of

reviewers (Scopus/ PUBLON scholars) , invites and do the needed appropriate

actions. The Committee is responsible for the International Convention of PAEPI

journal to be Scopus Indexed in partnerships with PAEPI Global partners.

All Committees are under the general supervision of the PAEPI President, to whom

they shall submit at least a biennial report of their activities one month before

holding the General Assembly of the Association. They shall also provide inputs on

policy suggestions, systems, and procedures that the Association can implement to

improve efficiency and effectiveness of operations beneficial for PAEPI

membership. All of these shall be coursed through the President of the Association,

responsible for reporting to the PAEPI Global Governing Board.

Section 2. Special or ADHOC committees and tasks force groups

The Board may create this as the needs of the Association may warrant.

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ARTICLE VIII. RESIGNATION, SUSPENSION, EXPULSION, and TERMINATION of MEMBERSHIP

Section 1. Resignation from membership

This shall be made in writing to the President of the Association. Upon approval by the Committee on Membership and Chapter organizing to whom the President shall refer the resignation, The resigning members shall be dropped from the Roll of Membership. The date of such dropping must be noted in the Red Book of Membership the Board Secretary. Henceforth all privileges and duties of membership shall cease.

Section 2. Dropping from the Roll of Membership

A member may be dropped from the Roll of Membership for other valid reasons apart from resignation, such as failure to remit membership dues for three consecutive years following the payment of the membership fee. The Committee on Membership and chapter organizing shall take action on this matter provided; however, a member may be reinstated by re-applying the following policies on membership or if the reason is due to failure to pay annual dues remitting payments of arrears thereof.

Section 3. Failure to assume the post

Any member of the Board or officer or Secretariat or Committee who fails to assume his/her post within one month from the date of the election in case of elected officers and Board and one quarter from the date of appointments shall be automatically be removed from the list of officers by the President duly approved by the Chairman of the PAEPI Global Governing Board provided that the affected officer or Board or Secretariat may justify in writing why he/she should not be dropped. Failure to fulfill duties of the position such as attendance to meetings, participation in activities for which the position is required, and failure to accomplish any task assigned following the duties of the position, shall be the main valid ground for removal from office, provided that a simple majority of the Board shall vote in favor thereof.

Section 4. Suspension or Termination from the PAEPI membership

Any member of the Association may file charges against a member /officer by filing a written complaint addressed to the PAEPI Global Chair. The PAEPI Global governing Board/incorporators with the incumbent PAEPI President /Executive Director shall call a special meeting to consider the charges. The affirmative vote of most of all the regional Board of directors shall be necessary to suspend a member. Provided that where the penalty is expulsion/Termination, the affirmative vote of a majority of all Association members shall be necessary.

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ARTICLE IX. MEETINGS

Section 1: Annual meetings

The annual meetings of the members shall be held at the principal office of the Association or at the office of the incumbent President, whichever venue would be of convenience for the board members every 22nd day of April of each year to be presided by the PAEPI Global Chair. The Chair shall present policies and by-laws of the Association for information, amendments, or approval. The PAEPI Secretary shall present the general information to SEC not later than January 30 of the year. In contrast, the Treasurer shall present the audited financial report for submission to SEC not later than April 30 of the current year. The PAEPI President shall render to the members regarding his proposed plans and activities for the Association.

Section 2: Special Meetings and regular meetings

This shall be held annually at such time and place as designated by the Board of Directors, either physical or virtual meeting.

Section 3: Notices of the time and place of annual and special meetings of the members

This shall be given either via email, fax, personally, or by mail, at least two weeks before the date set for such meeting. The notice of every meeting shall state the purpose(s) of the meeting briefly.

Section 4: Quorum

The quorum for any meeting of the members shall consist of the majority of the members. A majority of each quorum may decide any question at the meeting except those matters where the Corporation Code requires the affirmative vote of a more significant proportion.

Section 5. Order of Business

The order of business at the annual meeting of the board members shall be as follows:

5.1. Proof of service of the required notice of the meeting

5.2. Proof of the presence of a quorum

5.3. Presentation of the Policy by the PAEPI Global Chair 5.3.1. Filed at SEC and must be followed unless amended and ratified

during the general assembly by the PAEPI membership 5.3.2. Proposed policy and by-laws

5.4. Presentation by the PAEPI Secretary

5.5. Presentation by the PAEPI President/ Executive Director/Treasurer

5.6. Reading and approval of the minutes of the previous annual meeting by the

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PAEPI Executive Secretary

5.7. Election of the Committee Chair /members

5.8. Other matters

Section 6. Special meetings of the Association

This may be called at any time by the Board of Directors or upon written request of at least one-fifth of the total membership of the Association

Section 7. Voting Proxy

Each institutional member shall be entitled to one vote. He/she may vote either in person or by proxy, which shall be in writing and filed with the Secretary of the Association before the scheduled meeting.

ARTICLE X. QUORUM

Section 1. Board Meeting

A simple majority of the Board, or the Officers or of the Committee members, council members or similar bodies shall constitute a quorum for the transaction of business within said bodies provided that alternative modes of securing approval by the absent members or of the entire body may be allowed on issues transactions or other concerns that will necessitate decisions of these bodies.

Section 2. General Assembly

One-third of the Chapter and regular members in good standing present during the General Assembly shall constitute a quorum for business transactions during this and other special meetings.

ARTICLE XI. VOTES AND VOTING

Section 1. Unless otherwise provided, all decisions of the Association at general meetings and meetings of its governing Board, officers, committees, councils, and the like shall be carried by a simple majority vote.

Section 2. Each body shall decide the manner of voting at General meetings and in the Board and other bodies except in voting of the Board. The only voting allowed shall be through secret balloting under the supervision of a COMELEC as provided under these by-laws.

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ARTICLE XII. AMENDMENTS OF THE BY-LAWS

Section 1. These by-laws may be amended at any regular or special meeting of the Association by two-thirds votes of the charter and regular members in good standing personally present or represented by their proxies during the meeting, provided that notice of the proposed amendments has been given at the meeting previous to the one at which said amendment is to be voted upon or as per the written notice. Written notice is satisfied when an invitation is sent to the member to attend the General Assembly Meeting/ Convention, which includes as an activity the General Assembly Meeting as indicated in the program of activities and when one of the items in the said General Assembly is the ratification of proposed amendments to these Constitution and By-laws.

Section 2: The proposed amendment shall be ratified by the majority votes cast in a plebiscite to be held in during Biennial Convention and shall take effect immediately.

ARTICLE XIII. EFFECTIVITY CLAUSE

Section 1: This Constitution shall take effect 15 days after its ratification by a simple majority vote (50% + 1) of all members present in the referendum called for such purposes.

Section 2: Any policies, rules, and regulations contrary to the provisions of this Constitution shall be considered repealed.

ARTICLE XIV. PARLIAMENTARY AUTHORITY

Section 1. Except as are, or maybe, provided in the Constitution and By-Laws or rules of this Association, all its meetings shall be conducted according to acceptable parliamentary rules as outlined in parliamentary Rules by Dr. Antonio Orendain

ARTICLE XV: TRANSITORY PROVISIONS

Section 1. The PAEPI Incorporators for the PAEPI SEC CN-2009-10059 issued on July 1, 2009, shall be Lifetime members of PAEPI and, together with the incumbent elected and conferred PAEPI President, will be responsible for the nomination and election of the PAEPI Global Chair, Vice-Chair, Secretary and PRO. They will hold office for four years or until extended.

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Section 2. Election of the PAEPI Regional Board of Directors shall be held in December of the year during the Biennial Convention and General Assembly of the Association to be hosted by the institution of the incumbent President. They shall hold office until their term ends in the next Biennial Convention, provided the BODs elected are institutional members in good standing and met the criteria required for the position.

Section 3: The incumbent PAEPI Board of Directors/officers/incorporators submitted at SEC with PAEPI SEC 10059 and approved on July 1, 2009, shall assume their term as the interim PAEPI officers until such time that the resolutions and proposed policies and guidelines have been presented and approved to form part of the transitory provisions of the drafted Constitution and by-laws and finally approved by the general assembly for submission to SEC for immediate adoption and implementation by the PAEPI Global membership and officers.

Adopted this April 22, 2011, by the affirmative vote of the undersigned incorporators/officers with regional directors/coordinators representing a majority of the members of the Association in a special meeting duly held for the purpose

We hereby certify that the foregoing Constitution and by-laws were approved at a meeting

of the Incorporators of the Association held for this purpose on April 22, 2011, at the

Philippine Normal University, Manila. This Constitution and By-laws shall be

implemented until they are revised by the newly elected President and regional Directors

and approved by the general memberships and PAEPI Global Governing Board.

Prepared by

Angelica M Baylon, Ph.D. PAEPI President/Chair Emeritus /Incorporator

National PAEPI Adviser

Attested by: Dr. Mercedes Esmade

PAEPI Corporate/Board Secretary/Incorporator

Confirmed and Witnessed by:

Dr. Serafin Arviola (PNU) Dr.Elizabeth Joson (BPSU) PAEPI Vice-Chair/Incorporator PAEPI Board Treasurer/Incorporator

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