Packaging Your School Counseling Program Presenter: Kendra D. Shealey Sponsored By: Florida School...
Transcript of Packaging Your School Counseling Program Presenter: Kendra D. Shealey Sponsored By: Florida School...
Packaging Your School Counseling Program
Presenter: Kendra D. Shealey
Sponsored By: Florida School Counselor Association
House Keeping…
•Webinar will be available on May 15, 2013 through the FSCA website
•1 hour, Q&A incorporated
•Instant Chat for questions or comments (Highlight my name if possible)
Overview Designed to provide you with information and useful tools that will assist you with organizing your day-to-day counseling activities, as well as your counseling program and aligning it with the ASCA National Model
Who will benefit?•Guidance Counselors at all school levels•Guidance Counselors at all experience
levels•Guidance Staff•Administrators•Counselors in Training (Graduate Students)
Why Organize?
Day-to-Day Counseling Activities
• Reduces Stress
• Helps to better manage time
• Increases Productivity
• Promotes better quality of work
• Increases job satisfaction
• Better informed discussions with Administration, teachers, and parents
Comprehensive Counseling Program:
• Promotes consistency across schools, districts, and states
• Research-based practices produce better outcomes for students
• Assists with developing a positive and safe learning environment
American School Counselor Association (ASCA)•Governing body for school counselors
nationwide•Sought to standardize guidance practices
through the ASCA National Model•Focuses on comprehensive services to all
students and promotes high achievement for all students
•Places guidance counselors at the center of student achievement thereby transforming guidance services from optional to integral
Steps to Program Development• Planning• Building the Foundation• Designing the Delivery
System• Setting up the School
Counseling Program • Working the School
Counseling Program (Management)
• Promoting the School Counseling Program (Advocacy)
• Monitoring Program Results (Accountability)
• Monitoring Students’ Progress (Accountability)
Planning (District or School Level)
ASCA Recommends Application
• Establish Leadership• Develop a commitment to
action• Gain administrative and
board support• Assess what’s currently
working• Identify changes and
additions between your current program and the ASCA National Model
• District Guidance team or Department chairperson
• Develop a district/school counseling plan
• Presentation to district level and school-based administrators
• Review data and surveys • Note areas for
improvement
Building the FoundationASCA Recommends Application
• Analyze school and student data
• Identify current strengths and areas for improvement
• Dicuss beliefs about student learning
• Write philosophy, mission statement, standards, competencies, and indicators
• Determine program priorities
• Assign standards and competencies to grade levels
• Review data: student achievement, guidance-related, attendance, discipline, etc. (grade level & sub groups)
• Individual assessment• Individual & department
discussion• Create departmental
statements• Use a tiered services system• Based on grade level data,
determine tier I needs
IPDP
Designing the Delivery SystemASCA Recommends Application
• Determine time allotments for each component
• Develop action plans• Identify the guidance
curriculum to be used• Determine the data that
will be collected• Decide which counselors
will perform which activities
• Rally administrative support
• Consider # of students need activity
• Utilize the Guidance Curriculum Action Plan
• Always use research-based curriculum
• Ask: How will I determine the effectiveness of the activity
• Determine which counselor will facilitate the activity
• Include administrators whenever possible or meet prior to discuss the activity, goals, & expected outcomes
Guidance Curriculum Action Plan
Closing the Gap Action Plan
Setting up the School Counseling Program (Management)ASCA Recommends Application
• Establish a program budget
• Ensure the following preconditions are met: equal access, adequate budget/resources, collaborative effort, administrative support, state leadership/technical support.
• Complete management agreement forms
• Meet with administrators to discuss funding for special activities. Have your completed management agreement forms, Guidance Curriculum Action Plan, and Closing the Gap Action Plan available for referencing
• Be sure to discuss how the program will meet the needs of all students (link to data)
Counselor/Admin Agreement
Guidance/Admin Meeting
Working the School Counseling Program (Management)
ASCA Recommends Application
• Develop a master planning calendar
• Set time allocations• Develop weekly and
monthly planning calendars
• Implement curriculum activities at each grade level
• Develop at least one closing-the-gap activity
• Use the yearly calendar to identify major tasks or tasks with deadlines i.e. credit checks, IPDP, update 504 plans
• Select dates to complete major tasks• Create a monthly calendar (optional)• Create a weekly calendar to post
outside of your door (email to Administrators and your assigned team of teachers)
• Use daily contact logs• Create a weekly activity graph
(share with Administration)• Use parent contact log• Update Accountability Binder
weekly
Calendars (Monthly/Yearly)Guidance Curriculum
Individual Student Planning
System Support Responsive Services
August -Check summer school promotion/retention report for accuracy-Identify students for SBP*Transcribe student records*Academic/Student records review*Advertise Safety Nets*Assist students and families with individual needs
Academic Development Standard: 1.1, 1.2, 2.1Ethical Standards: A.8
-Attend mandatory guidance meeting-Assist with registration-Collaborate with faculty and staff to update records and registration policies/procedures-Identify Professional Development needs-Advertise guidance and counseling services
Ethical Standards: A.8,B.2 C.1, C.2, E.2, F.1
*Implement & Follow Crisis/Emergency Procedures when needed*Self -Esteem, Anxiety, Family issues, etc.*Legal issues, such as probation, arrests, incarceration*Referral to outside agencies
Academic Development Standards:1.1, 1.2Personal & Social Development Standards: 5.1, 5.3Ethical Standards: A.7, A.5, B. 2
Calendars (Weekly)Date 05/06/13 05/07/13 05/08/13 05/08/13 05/09/13
MONDAYA-day
TUESDAYB-day
WEDNESDAYA-day
THURSDAYB-day
FRIDAYA-day
Planning8:45 – 9:30
1st Period9:45 – 10:35
2nd / 5th Period10:40 -12:10
3rd / 6th Period12:15 – 2:25
4th / 7th Period2:30 – 4:00
*Please note that this is a tentative schedule. Changes may occur due to individual needs of students.G: Guidance Curriculum I: Individual Student Planning S: System Support R: Responsive Services
Guidance Referral Form
Guidance Follow-Up Form
Guidance Contact Log
Parent Contact Log
Need to see the Counselor
Guidance Appointment Slip
Promoting the School Counseling Program (Advocacy)
ASCA Recommends Application
• Develop a program brochure
• Present the program to school staff
• Present the program to the school board for official approval
• Develop a Web site
• Brochures, Newsletters, Counselor Blogs, etc. are creative ways to advertise your counseling services, activities, and events.
School Brochure
Monitoring Program Results (Accountability)
ASCA Recommends Application
• Produce program results reports
• Develop evaluation standards and indicators
• Review audit results for improvement ideas
• Use the School Results Report to log data
• Evaluate student outcomes as a result of the program activities outlined in the Guidance Curriculum Plan
• Compare Results to the baseline data
• Discuss outcomes with your department, administrators, and other stake holders
School Results Report
Monitoring Students’ Progress (Accountability)
ASCA Recommends Application
• Assess student mastery of selected competencies
• Track program impact on action plan goals
• Track program impact on schoolwide goals, such as achievement and attendance.
• Use the School Results Report to log data
• Evaluate student outcomes as a result of the program activities outlined in the Guidance Curriculum Plan
• Compare Results to the baseline data
• Discuss outcomes with your department, administrators, and other stake holders
Accountability BinderTab 1- Foundation• Mission/Vision Statement• Counselor/Admin. Agreement• Guidance Curriculum Action Plan• IPDP
Tab 2- Calendars• Yearly • Monthly (optional)• Weekly
Tab 3- Communication• Student Contact• Parent• Teacher Communication• Newsletters
Tab 4- Meetings• Team• Admin/Guidance• Parent/Teacher Conference
Tab 5- Data• Surveys, Discipline, Attendance,
Over-age Reports, etc.
Tab 6- Planning, Preparation & Delivery
• Small Groups• Classroom Guidance• Guest Speakers
Tab 7- Professional Development• Certificates, Notes, Power Point slides
Binder Pictures
Remember…
•Start slowly & work efficiently •Celebrate accomplishments•Always look to expand leadership•Anticipate challenges and brainstorm
resolutions
Questions?
Counselor Resources
• Counselor Organization Toolkit (Editable Forms)http://www.teacherspayteachers.com/Browse/Search:First+Coast+Education+Services
• Lesson Plans and Resources for Guidance Counselorshttp://www.internet4classrooms.com/guidance_counselor.htm