PA Training 12 - Generating Expenditure Lines for Assignment

8/2/2019 PA Training 12 - Generating Expenditure Lines for Assignment

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Conference Room PilotTest Scripts

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Script No. Script Title To Be Process

Ref.

Date

PA_TST009 Expenditure lines for projects

Objective

Generating expenditure lines between projects

Description of the Script

Generating expenditure lines between projects

Pre-requisitesSystem pre-requisites

1. Creation Of Expenditure lines across different responsibilty.Steps to follow

1. Select the appropriate responsibility, Purchase Orders>Purchase Order.2. Creation of Purchase Order.3. Select the Supplier site and ship to from the LOV.4. Now in the line level enter order number.Select the Purchase type from the LOV.5. Select the Category from the LOV.6. Select the Unit of Measure from the LOV.7. Enter the Quantity and Price.


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8.click on the Shipments line.

Please make a note of organisatio n for which the Purchase order has been created.


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9.Select the match approval level must be 3-way matching with Receipt.

10.Click on Distribution .

11.Select the Project tab.

12.Select the Project number,Task,Expenditure type,Expenditure organization and Expendituredate from the LOV.and click on the Save button Twice


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13.Close the above window.


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14.Here we can see the Purchase order number and status of the Purchase order status isIncomplete click on Approve button.


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15.Click on ok button the Purchase order now goes to supervisior so till all the approval are

completed and the status changes from Incomplete to Approved.


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16.Once the Purchase order has been approved and now we need to create receipt NavigationClick on Receiving>Receipts.

17.Select the responsibility.


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17.Enter the Purchase number.


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18.Click on Find button.


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19.Enter the shipment details if required.there will be header and line windows appearing on

your screen.

20.Enable the Checkbox and click on Save button.

21.in the header level Reciept number will be created copy the receipt number and close all theabove screen.


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22.Change the responsibilty and to Payable Manager ,MTI US,Navigat Invoices>Entry>Invoices

Batches.

23. Enter the Batch name must be unique and Save.click on the Invoices button.

24. At the Header Level, Enter the Purchase order number.Enter the Invoice number.

25.Select the Invoice date fromm the LOV.Enter the Invoice amount must be Equal to Purchaseorder amount.

Contd


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26. In the Line level,Enter the amount must be Equal to header level amount.

27.Select The PO Number and Receipt Number from the LOV.


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28.Click On the Distribution here we Can see the Accounts being Generated.


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20.Close the above window.

30.Go to the man screen as shown below.Click on Action Button.Enable the check box Validate

and click on OK button.the Status changer from Never Validated to Validated.


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31.Clcik on Action.enable the Create accounting and click on final post button and click on okButton.


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32.close all the above windows.33.Navigation payments>Entry>Payments.


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34.Select ther payment date from the LOV.

35.Select the Payment process Profile from the LOV.


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36.Enter the Invoice number and click on save button


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37.Click on Action .Enable the Check box Create accounting.Select final Post and click on Ok

button.


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Click on ok button.After Completing above step change responsibilty to Project super user,MTI US.Submit a

concurrent Request.PRC:Submit Interface supplier costs


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Expected Results Actual Results Gap Ref.

1. Expenditure Line have beencreated and been Transfered to

Projects.

PA Training 12 - Generating Expenditure Lines for Assignment

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