P2P Payables
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Transcript of P2P Payables
Copyright © Oracle Corporation, 2003. All rights reserved.
Procure to Pay Payables Overview
1-2 Copyright © Oracle Corporation, 2003. All rights reserved.
Procure to Pay LifecycleRequisitions
Purchase Orders
Receiving
Reporting
Invoice/ Payment
Supplier Performance
Supplier management
RFQs/ Quotations
Catalog Content
Management
Sourcing
Ordering
Analysis
1-3 Copyright © Oracle Corporation, 2003. All rights reserved.
Objectives
After completing this module you should be able to do the following:• Describe how the Payables process fits into the
Procure to Pay lifecycle• Describe the Payables process flow• Describe the key areas in the Payables process• Identify Payables integration points• Identify Payables open interfaces
1-4 Copyright © Oracle Corporation, 2003. All rights reserved.
Agenda
• Understand the Payables process• Understand Payables integration points• Understand Payables open interfaces
1-5 Copyright © Oracle Corporation, 2003. All rights reserved.
Overview of Payables ProcessEnter
supplierEnter
invoiceValidate invoice
Transfer accounting to
General Ledger
Create accounting
entries
A/P100,000
60,00010,00030,000
Optionally match to PO or receipt
Pay invoices
1-6 Copyright © Oracle Corporation, 2003. All rights reserved.
Overview of Invoicing
Receiveinvoices
Import/Enter invoice
Enter basic information
Enter detailedinformation File invoicesMaintain invoices
If appropriate, match invoiceto
purchase order
PO Invoice
1-7 Copyright © Oracle Corporation, 2003. All rights reserved.
Overview of Payment
Pay invoice
Record manualpayment
Confirm payment batch:• Confirm checks• Update invoice • Payment history
Create manualpayment outside
Payables
Create computer-generated payment
Format payments:• Print checks• Load EFT data
Modify payment batch: • Remove/add invoices• Modify payment details
Run paymentsin batch
Createsinglepayments
Select validated
invoice
1-8 Copyright © Oracle Corporation, 2003. All rights reserved.
Agenda
• Understand the Payables process• Understand Payables integration points• Understand Payables open interfaces
1-9 Copyright © Oracle Corporation, 2003. All rights reserved.
Overview of Payables Integration
CashManagement
e-Commerce Gateway
Purchasing/ iProcurement
Assets
Projects
iSupplier Portal
Payables
1-10 Copyright © Oracle Corporation, 2003. All rights reserved.
Overview of Payables Integration (Cont.)
Payables
HumanResources
Alert
Inventory
GeneralLedger
Workflow
Property Manger iExpense
1-11 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration with General Ledger
Set of Books Rates
Payables Transfer
Journal Import1 2
GeneralLedger
Payables GL Interface
1-12 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration with Assets
2Prepare
Mass Additions
Create Mass
Additions
Post Mass
Additions1 3
Suppliers
AssetsPayables FA Mass Additions
1-13 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration with Purchasing
Match and Update Qty
Billed
POs PCards
Purchasing/ iProcurement
1
2 Copy Accounting
Payables
Suppliers
1-14 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration withCash Management
Payables
Cash FlowData1
2 ReconcilePayments
CashManagement
Bank Codes Banks
1-15 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration with Projects
InvoiceDistributions1
2 Adjustmentsand Expense Reports
Projects Tasks
Payables Projects
1-16 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration withe-Commerce Gateway
• 820 - Outbound Payments• 810 - Inbound Invoices• 824 - Outbound Application Advice• 857 - Billing Notice (ASBN)
Payables
Suppliers
e-CommerceGateway
1-17 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration withHuman Resources
Payables HumanResources
1 Locations
Employees Locations Organizations
1-18 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration with Alert
• Invoices on Price Hold• Invoices on Quantity Received Hold• Invoices on Quantity Ordered Hold
Invoices
Payables
Invoices
Alert
1-19 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration with iExpense
Payables iExpense1 ExpenseReports
Employees Templates
1-20 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration with Workflow
• Credit Card• Expense Report Approvals• Open Interface Import• Procurement Card Emp. Verification• Procurement Card Mgr. Approval Transaction
Payables Workflow
1-21 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Integration withProperty Manager
Payables Property Manager
1 Create LeaseInvoices
Suppliers
2 Payables Open Interface Import
Payables Invoice Open Interface
1-22 Copyright © Oracle Corporation, 2003. All rights reserved.
Agenda
• Understand the Payables process• Understand Payables integration points• Understand Payables open interfaces
1-23 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Invoice Open Interface
ASBN
ERS/pay onreceipt
EDI810
Invoices from
external system
Workflow
PCard Invoice
Openinterface
AP Invoice
Invoice Gateway
1-24 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Expense Report Open Interface
AP
PayablesInvoice Import
Invoice
Employee
Payment
Openinterface
1-25 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables PCard Open Interface
AP_Expense_ Feed_Lines_All
Openinterface
Invoice
Openinterface
Invoice Open Interface
Payables Open
Interface Import
1-26 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Credit Card Open Interface
AP_Credit_Card Trxns_All
Openinterface
Openinterface
Invoice Open Interface
Invoice
Payables Open
Interface Import
1-27 Copyright © Oracle Corporation, 2003. All rights reserved.
Payables Matching Open Interface
Openinterface
PO Data
Match andUpdate Qty
Billed1
2 CopyAccounting
Payables
1-28 Copyright © Oracle Corporation, 2003. All rights reserved.
Summary
You should now be able to do the following:• Describe the Payables process flow• Describe the key areas in the Payables process• Describe how the Payables process fits into the
Procure to Pay lifecycle• Identify Payables integration points• Identify Payables open interfaces