P106 Freedom of Information Policy

1. INTRODUCTION

The Freedom of Information Act (FOI) 2000 promotes openness and accountability across the public sector by requiring the College, as a public authority, to make information available to the public. The Act establishes the right for any person to make a request to a public authority, to be informed in writing whether or not the authority holds the information sought and, if so, to be supplied with that information, subject to certain exemptions. Secondly, it requires public authorities to make available information they hold and to publish a publication scheme which sets out the categories of information they intend to make readily available. The College is not obliged to provide information which it cannot find without assistance and may make reasonable enquiries of the applicant in order to identify and locate the information requested. The Freedom of Information Act sets out a number of exemptions where the right of public access to information is either not allowed, or is restricted. These relate to issues such as national security, law enforcement, commercial interests and data protection.

2. PURPOSE

The purpose of this Policy is to ensure that the College complies with the Freedom of Information Act 2000 and subsequent amendments.

3. SCOPE

The Policy applies to all staff responsible for maintaining information that is subject to the provisions of the Freedom of Information Act. This is not limited to documents referred to in the College‟s Publication Scheme and includes all information that is not exempted from the Act.

4. RELATED DOCUMENTS

Data Protection Policy

5. RESPONSIBILITIES

The Vice Principal (Finance & MIS) is designated as the Freedom of Information Act Officer. The Freedom of Information Act Officer will;

(i) Take overall responsibility for the administration and implementation of the FOI process. (ii) Enlist the support of colleagues to provide information that is required to be disclosed. (iii) To maintain up to date knowledge of FOI legislation and disseminate this to colleagues as appropriate.

Members of staff will respond to requests for information passed to them by the FOIO.

The Vice Principal (Finance & MIS) is responsible for updating this Policy.

6. RISK ANALYSIS

This Policy is intended to minimise the risk that the College fails to comply with the Freedom of Information Act 2000.

7. EQUAL OPPORTUNITIES IMPACT ASSESSMENT

An equal opportunities impact assessment has been completed for this Policy.

8. DATA PROTECTION

Personal information protected by the Data Protection Act 1998 is exempt from disclosure under the Freedom of Information Act 2000.

9. PROCEDURE

All requests for information under the FOI Act 2000 will passed to the Freedom of Information Officer (FOIO)

The Freedom of Information Officer will;

(i) Maintain a log of FOI requests (ii) Determine whether the information requested is covered

by an exemption and should not be disclosed. (iii) If appropriate, pass requests to the member of staff

responsible for maintaining the information requested. (iv) Advise members of staff as necessary on the

requirements of the FOI Act 2000. (v) Log all responses to FOI requests and ensure that these

are made within the time allowed. (vi) Maintain the Freedom of Information Publication Scheme (vii) Update staff on changes in FOI legislation

APPENDIX 1

Freedom of Information Act Publication Scheme For Peterborough Regional College

Part A - Introduction Adopting a publication scheme is a requirement of the Freedom of Information Act (FOI) 2000. This Act promotes greater openness and accountability across the public sector by requiring all 'public authorities' to make information available pro-actively, through a publication scheme. Public authorities' are defined in the Act and include universities, further education colleges and sixth form colleges. Freedom of Information Act 2000 If you would like to view the full version of the Freedom of Information Act 2000, please use the link below:

http://www.legislation.hmso.gov.uk/acts/acts2000/20000036.htm What Is A Publication Scheme? A publication scheme is a document, which describes the information a public authority publishes, or intends to publish. These descriptions are called 'classes of information'. The scheme is not a list of the actual publications, because this will change as new material is published or existing material revised. It is, however, the public authority's commitment to the public. A publication scheme must set out the classes, or types, of information published. It must also make clear how the information described can be accessed and whether or not charges will be made. The 'Model' Publication Scheme For Higher And Further Education Peterborough Regional College has adopted the model publication scheme developed for the Higher and Further Education sector and is therefore committed to publishing the information it describes. This model is designed for universities, further education colleges and sixth form colleges across England, Wales and Northern Ireland. The purpose of the model is to save institutions duplicating effort in producing individual schemes and to assist the public in accessing information from across the sector.

Who We Are Peterborough Regional College is based in the City of Peterborough having its main campus at its Park Crescent site. Additionally, we have currently one other site, the Corn Exchange in the City Centre. , The College has established itself as a provider of high quality education and training services and developed a strong reputation for quality provision in the locality. This College‟s portfolio is broad - based offering a wide range of full-time and part-time provision to students undertaking further education and higher education programmes. The College currently recruits from a very wide geographical area with leavers from up to 30 schools being attracted to the College each year. From humble beginnings Peterborough Regional College now welcomes through its gates in the region of 2,500 full time students and 10,600 part time students, encompassing the widest range of courses in the Greater Peterborough area. The College has long experience of providing full time and part time courses, with a degree programme being started in 1993. This was supplemented with the relatively recent addition of part time degrees. There is something for everyone, and we try to make it as easy as possible for people to be able to study. We cater for young people still at school, via flexi-study, and school leavers, and then continue to support their training throughout their lives. That could be to achieve a degree or vocational qualifications to enter work, learn new skills essential for the modern workplace or gaining professional exams, re-enter education after raising a family or retrain after redundancy. Visitors to the College have remarked that it is like touring a community. Besides studying a course, you can have a relaxing massage and a new hairstyle, have your car repaired, book a holiday, eat in the fully licensed Parcs Restaurant (or one of the other food outlets), play a sport or perhaps get involved in music and drama performances. The College operates a „City Learning Centre‟ which delivers IT and Skills for Life training and also runs courses for those trying to get back into employment or wishing to update skills. The College has invested a considerable amount of money on improving its facilities and a new Media and Journalism has been created which contains a TV studio, two radio studios, and state-of-the-art IT facilities. Our students have had tremendous success in competitions both in this country and abroad. Our construction and engineering students have always performed well in the National Championships and World Skills Olympics and our hospitality and catering and hair and beauty students consistently “bring home” the cups.

Accessing Information Covered By The Publication Scheme The classes of information we publish are described in Part B of the scheme. Some of the information is available for download or printing directly from the website. If it is not then please address all applications for information to: The Freedom of Information Officer Peterborough Regional College Park Crescent Peterborough PE1 4DZ Tel: 0845 872 8722 Fax: 01733 767986 E-mail: peter.walker@peterborough.ac.uk Please state clearly which information you require. If the information is chargeable, the details of the charges incurred are listed below, under CHARGES. Obtaining Copies of the Publication Scheme from Peterborough Regional College (PRC) The Peterborough Regional College Publication Scheme is available on the College Web Site or in “hard copy” format. The College Website address is: www.Peterborough.ac.uk The address for the “hard copy” format is: The Freedom of Information Officer Peterborough Regional College Park Crescent Peterborough PE1 4DZ All applications for the “hard copy” format of the PRC Publication Scheme must be made in writing with the name and full address (including postcode) of the person requesting the information included. The College will make the Publication Scheme available “free of charge” to all requesting the information within the UK. Applicants will receive a response within 20 working days of receipt of such a request at the College. Where the Publication Scheme is requested in “hard copy” format outside the UK, the College will charge £10 to cover the cost of postage. For large print copies please indicate clearly in your application. We will endeavour to produce all documentation in this format if so requested, and particularly have readily available items listed under 8.2.1 and 8.3.1.

Charges Where the College levies a charge for information, and this is shown by a £ sign in the Publication Scheme, then a cheque must accompany the request for information. Cheques must be made payable to “Peterborough Regional College” and crossed A/C Payee. Scale of Standard Charges. These are subject to change at any time and without prior notice. The charges will always be published below in the PRC Publication Scheme). A standard charge of £2 per single document listed (apart from 8.3.1 which is £5) is currently levied where “hard copy” is requested for UK delivery, unless Free of Charge is shown in a particular Section. (No charge is made for “hard copy” requests for the Peterborough Regional College Publication Scheme.) Where requests are made for overseas delivery of such material, outside the UK, then the College will levy an £10 charge per single item throughout, unless “Free of Charge” is shown for that particular section. Exemptions to charges for College Publication Scheme Exemptions apply to all *current students, staff and Corporation Board Members at Peterborough Regional College. In the case of students they must quote their Enrolment Number, along with their mailing address details, and clearly state the information they require using the numbering system against each Section. Staff must quote their staff ID badge number and Staff Room location, as information for staff will be mailed internally. Corporation Board Members must provide their mailing address details. Students, staff and Corporation Board members must apply in writing in the normal way, and service standards relating response times continue to apply and are “set out” below, under Availability of Data and Response Time. * Current in this instance implies that the date of the application on the letter and postage-franking machine, or e-mail date, must coincide with a student‟s enrolment period. If the application “falls outside” this period then a cheque must accompany the request, and full charges will be applied. What About Information Not Covered By The Publication Scheme? From 1 January 2005 you have the right, under the Freedom of Information Act 2000, to request any information held by a public authority, which is not already made available through the Publication Scheme. Requests again must be made in writing, and the College has 20 working days to respond, from receipt if payment. Our “Scale of Charges” in these circumstances is £25 per single item requested. Postage will be included in these charges to a UK destination. Where applications are made from outside the UK a standard additional charge of £10 will be levied to all such applications to cover the cost of postage and packing for each single item.

All *current students, staff and Corporation Board Members at Peterborough Regional College may request information which is not included in the Publication Scheme, “free of charge”. The definition of *current is that described above. In the case of students they must quote their Enrolment Number, along with their mailing address details. Staff must quote their staff ID badge number and Staff Room location, as information for staff will be mailed internally. Corporation Board Members must provide their mailing address details. In all cases applicants must state clearly the information they require. We are not required to release information to which an exemption in the Act legitimately applies. Exemptions – Part II of the Act includes 23 separate exemptions. The most relevant in a College context are:

Information Accessible To Applicant By Other Means (S21)

Information Intended For Future Publication (S22)

Law Enforcement (S31)

Health and Safety (S38)

Personal Information (S40)

Information Provided in Confidence (S41)

Legal Professional Privilege (S42) Absolute Exemptions include:

Personal Data in Limited Circumstances

Information Reasonably Accessible to the Public by Other Means

Confidentiality

Disclosure Prohibited by Statute or Court Order

Information Belonging to a Third Party and a College is Holding It For a Third Party

For the full list of “Exemptions” – please use the link below that takes the reader to the front page of the Freedom of Information Act 2000 and the full index. http://www.legislation.hmso.gov.uk/acts/acts2000/20000036.htm Availability of Data and Response Time

i. Part B of the Publication Scheme identifies the data that is currently listed. Charges are shown for all items in the listing. Unless shown as free of Charge a standard £2 charge per single item, apart from 8.3.1, which is £5 per single item.

ii. We will respond within 20 working days of receipt of a request to

supply information within the College Publication Scheme. The response time is dated from the date of receipt at College. Where a

cost is incurred we will respond on receipt of payment, and again within 20 working days of the cheque arriving at the College. (Please be aware that the College does not receive post on Saturday‟s and also over the Christmas - New Year period when College is closed for up to 11 consecutive days.)

Freedom of Information and Copyright Reproducing any material supplied by this College, under the Freedom of Information Act 2000, be it listed in the Publication Scheme or not, without the express permission of Peterborough Regional College, will be considered an infringement of copyright. Requests for permission should be made in writing and addressed to: The Freedom of Information Officer, Peterborough Regional College, Park Crescent Peterborough. PE1 4DZ.

Feedback and Appeals It is important that this publication scheme meets your needs. We welcome suggestions for additional classes of information that could be included. We also welcome suggestions as to how the publications themselves might be improved. Any questions or comments about this scheme should be sent in writing to the address above. In cases of dissatisfaction where you wish to appeal against a decision the College has made, then please write to the Vice Principal (Resources) at the following address: Peterborough Regional College Park Crescent Peterborough PE1 4DZ In you letter of appeal you will need to state clearly:

1. That you are appealing to a decision previously made by this College under he Freedom of Information Act, indicating the date of the letter sent from the College.

2. The reason for the appeal. 3. Any supporting evidence.

You will need to provide the College with a name and address to which to respond. The College will investigate the circumstances of your appeal and respond within 20 working days of receipt of your letter. If we are unable to resolve any complaint, you can complain to the Information Commissioner, the independent body that oversees the Freedom of Information Act. The address is given below: Information Commissioner Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

Part B - Publication Scheme – Peterborough Regional College This publication scheme lists information, which is available from the College. The scheme is split into eight main sections, each with a number of classes. The main sections are: Index 1. Governance 2. Financial Resources 3. Human Resources 4. Physical Resources 5. Student Administrations and Support 6. Information Services 7. Teaching and Learning 8. External Relations General Information 1. Currency of Documentation issued Unless otherwise stated information below relates to *current documentation, or where in the case of Minutes of Meetings the last Minutes before the request was made. *Current means that currently in operation and in circulation in the College. However, where requesting certain information such as, for example, Prospectuses for the following session, these will be supplied as soon as they are published, and the College reserve the right not to respond within the time frame if the documentation is not ready for publication. 2. Single Copies of Documentation The College will only supply in all cases single copies of documentation requested. 3. Where Minutes of Meetings are requested the College may only publish non-reserved information - that is Part 1 Agenda Items. Part 2 Agenda items may be “redacted” in part or whole. In such circumstances an explanation will be provided why “redaction” has taken place.

1. Governance Introduction This section covers information relating to the way the College is governed and how decisions are made. It includes information on the legal status of the institution, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation. In some instances information from committee minutes will be exempt from disclosure where it contains personal information, information that may damage the commercial interests of the institution or that may threaten the health and safety of specific individuals. 1.1 Legal Framework 1.1.1

Class: Legal status of the College

Availability: Website

Charge: No Charge from Peterborough Regional College

Description: Corporation Status. The College was conferred by the Education Reform Act of 1988 and the Further and Higher Education Act of 1992

Both of these are available on the HMSO Website

www.legislation.hmso.gov.uk/acts.htm

1.2 How the institution is organised This class contains information classes relating to how the College‟s management structure is organised, and the function and purpose of each part of the management structure. 1.2.1

Class: How the institution is organised. College committees

Availability: Paper

Charge: £

Description Current College Management structure

1.2.2

Class: How the institution is organised. Organisational Structure Charts

Availability: Paper

Charge: £

Description: Management Organisational Structure

1.2.3

Class: How the institution is organised. Job Titles of Mgmt Post Holders

Availability: Paper

Charge: £

Description: Job Titles of Mgmt Post Holders and Descriptions

1.3 Information on the Content of the Institution This class includes information made available by the College on The FE Mission Statement and relevant sections of the Corporation Plan. 1.3.1

Class: Information on the Institutional Context

Availability: Paper /Web

Charge: £

Description: Mission Statement

The College Website is: http://www.peterborough.ac.uk/college_info/mission.asp

1.3.2

Class: Information on the Institutional Context

Availability: Paper

Charge: £

Description: Relevant sections from Corporations Strategic Plan

1.3.3

Class: Information on the Institutional Context

Availability: Paper

Charge: £

Curriculum Quality

Annual Course Review and Evaluation

Course Approvals

Course Files and Records

Course Monitoring and Mgmt Cycle

Course Team Agendas and Minutes

Induction Arrangements

Internal Curriculum Audit

Internal Verification

Lesson Observation

Moderation of the Lesson Observation Process

Plagiarism and Appeals

Student Attendance Reporting

Student Handbook

Student Perception of Course

Student Guidance and Support

Student Lack of Academic Progress

1.3.4

Class: Government & Regulator Relations

Availability:

Paper for first item listed, Web for second item listed.

Charge: £

Description:

Executive Summary of College 3 Year Development Plan 2003-2006

QAA reports for Higher Education Reviews may be obtained from the web address below

http://www.qaa.ac.uk/

Ofsted Inspection Reports 2004 for Peterborough Regional College – may be obtained from the Ofsted website address below: http://www.ofsted.gov.uk/reports/index.cfm?fuseaction=summary&id=130613

1.4 Management Structure This class contains information relating to how the College‟s management structure is organised, and the function and purpose of each part of the management structure. 1.4.1

Class: Information on the Institutional Context – Management Structure

Availability: Paper

Charge: £

Description: Governing Body Membership

Schedule of Governing Body (Corporation Board) Meetings

Code of Conduct for Corporation Board

Terms of Reference of Corporation Board

Terms of Reference of Audit Committee

Terms of Reference of Terms of Reference

Terms of Reference of Curriculum and Quality Committee

Terms of Reference of Academic Board

Code of Practice for College Elections

Membership and Minutes and Papers of Corporation Board

Membership, Minutes and Papers of Audit Committee

Membership, Minutes and Papers of Finance and General Purposes Committee

Membership, Minutes and Papers of Curriculum and Quality Committee

Membership, Minutes and Papers of Human Resources and Students Policy Committee

Corporations Strategic Plan

Constitution Terms of Reference of Academic Board

Governance and Search Committee Constitution

Description of organisational governance sub-structures and Committees supporting them

2. Financial Resources Introduction This section covers information on the College‟s strategy and management of financial resources. Information that may damage the institution‟s commercial interests will be excluded from publication. 2.1.1

Class: Finance

Availability: Paper

Charge: £

Description: Accounts as Published in current Annual Report

2.1.2

Class: Finance

Availability: Paper

Charge: £

Description: College Insurance arrangements.

2.1.3

Class: Finance

Availability: Paper

Charge: £

Description: Pension Guidelines.

2.1.4

Class: Finance

Availability: Paper

Charge: £

Description: Travel Arrangements Procedure.

2.2 Resource Planning This class includes information that defines how the college undertakes its planning and resource allocation, how it regulates the deployment of resources and how it publishes the outcomes.

2.2.1

Class: Resource Planning

Availability: Paper

Charge: £

Description: Financial Rules & Regulations & Accounting instructions

2.2.2

Class: Resource Planning

Availability: Paper

Charge: £

Description: Accounts published in the current annual report

2.2.3

Class: Resource Planning

Availability: Paper

Charge: £

Description: Strategic Plan/ Mission Statement

2.2.4

Class: Resource Planning

Availability: Paper

Charge: £

Description: Published Annual Report

3 Human Resources and Personnel This section covers information on the College‟s strategy and management of human resources, rather than information relating to individual members of staff, which is exempt from disclosure as personal information. The information available covers personnel policies and procedures. 3.1.1

Class: Employment and Employee relations

Availability: Paper

Charge: £

Description: Health and Safety Policy

Disciplinary and Grievance Policy

3.1.2

Class: Employment and Employee Relations

Availability: Paper

Charge: £

Description: Job Advertisements See college web site

http://www.peterborough.ac.uk/hr/default.asp

3.1.3

Class: Employment and Employee Relations

Availability: Paper/Web

Charge: Free of Charge

Description: Freedom of Information Policy

3.2.1

Class: Equal Opportunities

Availability: Paper

Charge: £

Description: Equal Opportunity Policy

3.3.1 This class includes information on staff development and training, including induction programmes, probation and appraisal.

Class: Staff Development

Availability: Paper and Internet, the latter where *

Charge: £

Description: Induction and Probation Policy*

Appraisal Policy*

Investors in People Statement

4 Physical Resources Introduction Institutions are often substantial land and property owners in their own right. Classes in this section cover information at a strategic level relating to the institution‟s management of its physical resources. Information that provides specific details of the institution‟s future plans to alter its estate (e.g. proposals to purchase additional property) may be exempt from disclosure where such disclosure would damage the institution‟s commercial interests 4.1. Estates

Class: Estates plan

Availability: Paper apart from where indicated with Web address

Charge: £

Description: The Colleges Estates strategy, commercially sensitive information will be excluded

Map of Main Site http://studentintranet.peterborough.ac.uk/tour/default.asp

Address of Main Site and Other City site locations http://www.Peterborough.ac.uk

5. Student Administration and Support Introduction This section contains information on how the College manages the administration and progression of their students from admission to course completion, including student support services. Information available within this section does not include specific student personal details, by virtue of being personal information. 5.1 Student Admissions, Progression and Completion Information relating to the admission/registration of new students, including policies and procedures covering the assessment of external qualifications and the creation of student records 5.1.1

Class: Information on Student Admission, Progression and Completion

Availability: Paper

Charge: £

Description: Admissions Statement

Student Qualifications on Entry as described in Prospectus

5.1.2

Class: Information on Student Admission, Progression and Completion

Availability: Paper

Charge: £

Description: Range of student entrant percentages classified by age, gender, ethnicity, socio economic background, disability and geographical origin as returned to LSC.

Percentage Student Progression retention and achievement of data.

Data on qualifications awarded to students by percentage

Data on Student Destinations by Percentage

5.2 Student Accommodation

This class includes information relating to accommodation services

5.2.1

Class: Student Accommodation

Availability: Paper

Charge: £

Description: Accommodation Service Specifications Statement

5.3 Student Administration This class includes information relating to areas of the maintenance of individual student records, including policies and procedures covering the management of the student records system itself. 5.3.1

Class: Student Administration

Availability: Paper

Charge: £

Description: Registry Security Policy

Registry Students Records Policies and Procedures

5.4 Student Admissions and Enrolment This class includes information relating to the admission/enrolment of new students. 5.4.1

Class: Information on Student Admission, Progression and Completion

Availability: Paper

Charge: £

Description: Admissions Statement

5.5 Student Discipline This class includes information relating to the conduct of disciplinary proceedings against students. 5.5.1

Class: Code and policies

Availability: Paper

Charge: £

Description: Student Disciplinary procedures

Student Complaints Resolution Procedures

Academic Appeals Procedures

Plagiarism Policy

5.6 Student Learning Support Services This class includes information on student support services from an academic and learning perspective, particularly those not covered under Information Services. 5.6.1

Class: Student Learning Support Services

Availability: Paper

Charge: £

Description: Careers Education Policy

Disability statement

Race Equality Policy for Students

Basic Skills Policy

College Charter

5.7 Student Liaison This class includes information relating to the structure and functioning of staff/student consultative committees or other liaison groups. 5.7.1

Class: Student Liaison

Availability: Paper

Charge: £

Description: Student Focus Groups Meetings Minutes

5.8 Student Policies

This class includes some key student policies not listed elsewhere in the scheme and published by the College. 5.8.1

Class: Student Policies

Availability: Paper

Charge: £

Description: Student Service Specifications

Alcohol and Drugs Misuse by Students Policy

Child Protection Policy

Policy on Harassment of Students

Admission of Ex Offenders Policy

5.9 Student Welfare 5.9.1

Class: Student Welfare

Availability: Paper

Charge: £

Description: Careers Service Policy

Health Service Policy

Financial Support Arrangements

Welfare Advice Services

5.10 Student Associations and Activities This class contains information relating to the operation and activities of the Students‟ Union and other clubs, associations and non-academic activities that are organised for or by the students 5.10.1 Student Associations and Activities

Class: Student Associations

Availability: Paper

Charge: £

Description: Students Union Constitution

Students Union – List of Officers

6. Information Systems Introduction

This section covers those functions within the College that provide access to information to the student body and both academic and administrative staff. These include libraries, computing services and information support services. Information services inevitably hold large quantities of personal data that are exempt from general disclosure. 6.1 Availability and conditions of use of facilities Information in these classes provides details about who can access systems and services and the facilities that they can access. They also provide assurance for external bodies/individuals that rules exist to ensure that breaches of conditions of use (e.g. breach of copyright, email spamming of an external site) are appropriately dealt with. 6.1.1

Class: Availability and conditions of use of facilities

Format: Paper/Web*

Availability: £

Description: A range of Leaflets detailing Library Services and conditions of use

*JANET Acceptable Use Policy http://www.ja.net/documents/use.html

Staff e- mail policy

Student Internet Access Policy

Student Code of Conduct IT

6.2 Policies with regard to data and Information Information in this class offers assurances to data subjects, whether they are individuals or companies that deal with the institution, that data relating to them is being handled well, minimising the risk of unauthorised access or disclosure 6.2.1

Class: Policies with regard to data and Information

Availability: Paper

Charge: £

Description: Data retention and archive policy

Data Protection Policy

Registry Security Policy

Registry Students Records Policies and Procedures

6.3 Procurement and Disposal Policies Information in this class offers assurances that monies are being appropriately spent and assurances that procurement is fair and open. The disposal policies also assure that the institution is making correct and appropriate use of funds. 6.3.1

Class: Purchasing of goods & services

Availability: Paper,

Charge: £

Description: Procurement policy

6.4 Scope of Collections held 6.4.1

Class: Scope of Collections held

Availability: Web, Paper

Charge: £

Description: Details of the library collections available in the in the College Library.

7. Teaching and Learning This section contains information regarding the management of teaching and learning within the institution including mechanisms for reviewing and ensuring the quality of teaching provided. 7.1 Academic Year Dates This class should include information on the dates for the current Academic Year as well as future academic years (as far as is known). 7.1.1

Class: Academic Year Dates

Availability: Paper, Web

Charge: Free of Charge

Description: Full Time student Prospectus

Part Time Student Prospectus

HE Prospectus

Leaflet on Open Days for the current academic year

Academic Year Dates for at least 1 year in advance of the current year. (These are subject to change without notice, and correct at time of publication.)

Most items are available on the college website at http://www.Peterborough.ac.uk

7.2 Further course information This class includes information relating to particular departments, also information relating to programmes and qualifications. (This class will not include information for which exemption might be claimed under S.43 Commercial Interest for example course learning materials and content) 7.2.1

Class: Course information

Availability: Paper – obtained through current Prospectus data

Charge: Free of Charge

Description: Term dates

Structure of courses

Overview or introduction to courses

Percentage Qualifications gained from previous academic year

7.3 Subject Review and Institutional Review This class includes information about the institution‟s internal quality audit programmes and annual review. It should also include information on the FE college‟s internal procedures for assuring academic quality and standards. 7.3.1

Class: Information on Internal quality Procedures for assuring academic quality and standards

Availability: Paper

Charge: £

Description: Quality Procedures – Internal. Quality Handbook – overall document of papers listed below

Quality Policy

Quality Strategy

Equal Opportunities

Health and Safety

Assessment strategies processes and procedures

Latest Published summary of Cross College Student Perception of Course Data

A range of leaflets detailing PRC Library Services and Conditions of Use

7.3.2

Class: Internal quality programmes and review mechanisms – systems and Procedures only

Availability: Paper

Charge: £

Description: Quality Procedures Internal. Quality Mgmt Systems

College Charter

Complaints Guidance

Higher Education Quality Assurance Published Reviews relating to Programmes at PRC since 2003

Planning Cycle

Self Assessment Summary

Pro Achieve Course data benchmark summary. By appointment only in College. Please write to the FOI Officer if you wish to make an appointment at the address on Page This material can be accessed by appointment only and you will need to state the programme you are seeking such Benchmark data for – in your application.

Curriculum Quality

- Annual Course Review and Evaluation - Course Approvals - Course Files and Records - Course Monitoring and Mgmt Cycle - Course Team Agendas and Minutes - Induction Arrangements - Internal Curriculum Audit - Internal Verification - Lesson Observation - Moderation of the Lesson Observation Process - Plagiarism and Appeals - Student Attendance Reporting - Student Handbook - Student Perception of Course - Student Guidance and Support - Student Lack of Academic Progress

7.4 Staffing Structure of College This class includes information about staff roles within Programme and support Areas, together with the organisational listing of the staff 7.4.1

Class: Staffing Structure of College

Availability: Web

Charge: £

Description: Staff email and telephone contact details in College

Job Titles of academic staff and support staff

7.5 Student Assessment Strategy This class includes information on the regulations and/or policy governing student assessment. 7.5.1

Class: Student Assessment Strategy

Availability:

Paper - by personal inspection only. Please apply in writing in the same way as all other applications However, additionally provide a phone number where you may be contacted, so the Manager responsible for this area may phone you to arrange a mutually convenient time to visit the College.

Charge: No Charge

Description: The Exam timetable

7.5.2

Class: Student Assessment Strategy

Availability: Paper

Charge: £

Description: The Exam Appeal procedures

7.5.3

Class: Student Assessment Strategy

Availability: Paper

Charge: £

Description: Plagiarism Policy

Executive Summary of the Internal Verification Policy

7.5.4

Class: Student Assessment Strategy

Availability: Paper

Charge: £

Description: Awarding Body addresses and contact information

7.6 Tuition Fees This class includes information relating to tuition fees for UK students, EU students and other international students, including information on when tuition fees 7.6.1

Class: Tuition Fees

Availability: Paper, web

Charge: £

Description:

Tuition fees for UK, EU and International students including information on when tuition fees will be payable and how to pay Details of most course tuition fees can also be found on the College website at: http://www.peterborough.ac.uk/courses/default.asp Where the fee may not be quoted on the Web site please identify the course/programme, and request the information in writing as described in Part A of this Publication.

8. External Relations Introduction This section covers information relating to the College‟s relationship with its external environment. These include the formal reports the institution is required to provide to its funding bodies, arrangements with other institutions, how it manages its relationship with the local community and how it retains contact with its former staff and students. 8.1 Government & Regulator Relations This class relates to the information that the institution is legally obliged to make available to its funding and/or monitoring bodies. Such material may provide information as to how well the institution is performing. 8.1.1

Class: Government & Regulator Relations

Availability: Paper

Charge: £

Description: Executive Summary of College 3 Yr Development Plan 2003-2006

Executive Summary of College Self Assessment

8.1.2

Class: Government & Regulator Relations

Availability:

Paper for first item listed, Web for second item listed.

Charge: £

Description:

Executive Summary of College 3 Year Development Plan 2003-2006

QAA reports for Higher Education Reviews may be obtained from the web address below

http://www.qaa.ac.uk/

Ofsted Inspection reports 2004for Peterborough Regional College – see web address below: http://www.ofsted.gov.uk/reports/index.cfm?fuseaction=summary&id=130613

8.2 Marketing and Recruitment This class includes publications relating to student recruitment (UK and International) including the College prospectus.

8.2.1

Class: Marketing and Recruitment

Availability: Paper, Web

Charge: £

Description: Full Time student Prospectus See Note below

Part Time Student Prospectus See Note below

Higher Education Prospectus See Note below

Leaflet on Open Days for the current academic year

Information on entry requirements

Most items are available on the college website at http://www.Peterborough.ac.uk

Note: These documents are available in large print, as well as an abridged version in Braille. Please state in your application if you would like either the large print or abridged Braille version. 8.3 Public Relations Information included in this class is created help publicise our facilities and activities. The majority of such information will have been created for prospective and current students but may still be of considerable interest to those wishing to know more about what the institution has to offer and the activities of its students and staff. 8.3.1

Class: Press Releases

Availability: Paper, web

Charge: Free of Charge apart from Exam Results below where there is a £5 charge.

Description: The college website address is http://www.Peterborough.ac.uk

Recent “press releases” available on the website. http://www.peterborough.ac.uk/news/latestnews.asp

Student prospectus, Full time and Part Time and Higher Education. These documents are available in large Print and also an abridged version in Braille.

Exam Results overall College profile for last years full and part-time courses as requested.

Map and contact details on the website